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office assistant receptionist

Noorka

<div>At Noorka Logistics, we believe first impressions matter. We are seeking a friendly and organized Receptionist to join our Dubai office, serving as the first point of contact for clients, visitors, and staff. This role is ideal for someone with excellent communication skills and a professional demeanor who enjoys creating a welcoming environment.

Key Responsibilities:
<ul>
<li>Greet and assist visitors, clients, and staff in a professional manner.</li>
<li>Answer, screen, and forward incoming phone calls and respond to inquiries.</li>
<li>Manage front desk operations and maintain a clean, organized reception area.</li>
<li>Handle incoming and outgoing correspondence, emails, and deliveries.</li>
<li>Schedule and coordinate appointments, meetings, and conference room bookings.</li>
<li>Assist with basic administrative tasks such as filing, data entry, and document preparation.</li>
<li>Ensure company policies and procedures are followed in front desk operations.</li>
</ul>
Requirements:
<ul>
<li>High school diploma or equivalent; additional training in office administration is a plus.</li>
<li>Proven experience as a receptionist or in a similar front desk role.</li>
<li>Strong communication and interpersonal skills.</li>
<li>Proficiency in MS Office and basic office equipment.</li>
<li>Professional appearance with a positive and welcoming attitude.</li>
<li>Ability to multitask, stay organized, and manage time effectively.</li>
</ul>
Joining Noorka Logistics as a Receptionist in Dubai means being part of a dynamic team where professionalism and customer service are highly valued. If you are approachable, reliable, and passionate about delivering a positive experience, we encourage you to apply and grow with us.</div>

Receptionist

Talrop

The Receptionist will be the first point of contact for visitors and employees, providing a warm and professional welcome. This role involves managing front desk operations, handling calls and inquiries, coordinating appointments, and ensuring smooth communication within the office.Key Responsibilities:<ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer, screen, and forward phone calls efficiently.</li><li>Maintain visitor logs and manage access control.</li><li>Handle incoming and outgoing correspondence (emails, courier, etc.).</li><li>Coordinate meeting room bookings and ensure rooms are prepared.</li><li>Assist in scheduling interviews and meetings.</li><li>Maintain front office cleanliness and organize reception materials.</li><li>Support administrative tasks such as filing, data entry, and office supply management.</li><li>Assist HR or management with routine office coordination as required.</li></ul>Required Skills and Qualifications:<ul><li>Bachelor&rsquo;s degree or diploma in any discipline (preferred).</li><li>Proven experience as a receptionist, front desk executive, or similar role.</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Pleasant personality with a professional attitude.</li></ul>Preferred Qualities:<ul><li>Positive attitude and customer-focused mindset.</li><li>Ability to handle confidential information with discretion.</li><li>Flexibility to assist with various administrative duties.</li></ul>Job Types: Full-time, PermanentPay: AED2,000.00 - AED2,500.00 per monthLanguage:<ul><li>Arabic (Preferred)</li></ul>

Lajoya Polyclinic 

Job Title: Receptionist (Arabic speaker) Location: Al Mirdif - DubaiJob Description:We are looking for a professional and friendly Receptionist to be the first point of contact in our clinic. The ideal candidate will create a welcoming environment for patients, manage front desk operations, and provide administrative support to ensure smooth workflow.Key Responsibilities:<ul><li>Greet and welcome patients and visitors in a warm and professional manner.</li><li>Answer phone calls, schedule appointments, and manage the booking system.</li><li>Handle patient inquiries and provide accurate information about clinic services.</li><li>Maintain patient records and update databases accurately.</li><li>Manage front desk operations, including check-in and check-out of patients.</li><li>Coordinate with doctors, nurses, and other staff to ensure smooth operations.</li><li>Handle payments and issue receipts when required.</li><li>Maintain cleanliness and organization of the reception area.</li></ul>Qualifications and Requirement:<ul><li>High school diploma or equivalent (Bachelor&rsquo;s degree preferred).</li><li>Previous experience as a receptionist, preferably in a clinic or healthcare setting (minimum of 3 years ) in UAE.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in MS Office and appointment scheduling systems.</li><li>Strong organizational and multitasking abilities.</li><li>Presentable, professional appearance, and customer-service oriented.</li><li>Fluency in English.</li><li>Arab speaker only (with own visa)</li></ul>what we offer :<ul><li>Competitive compensation package.</li><li>Modern and fully equipped facilities.</li><li>Supportive professional environment.</li><li>Continuous training and career growth opportunities.</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>Arabic and English fluently (Required)</li></ul>

Meraki Group

<div>Meraki Group is seeking a friendly and professional Female Receptionist to be the first point of contact for our clients and visitors. In this role, you will manage front desk operations, provide excellent customer service, and ensure a welcoming atmosphere within the office. Your organizational skills and attention to detail will be essential in supporting our team.<h3 class="jobSectionHeader">
Key Responsibilities:</h3><ul>
<li>Greet clients, visitors, and employees in a courteous and professional manner.</li>
<li>Answer and manage incoming calls, direct calls to appropriate personnel, and take messages if necessary.</li>
<li>Manage the reception area, ensuring it is neat, organized, and well-stocked with necessary supplies.</li>
<li>Handle incoming and outgoing mail and packages efficiently.</li>
<li>Assist with scheduling appointments and managing calendars for the team as needed.</li>
<li>Maintain visitor logs and ensure adherence to security protocols.</li>
<li>Provide administrative support, including data entry, filing, and other office tasks as required.</li>
</ul>
Requirements<h3 class="jobSectionHeader">
Requirements:</h3><ul>
<li>High school diploma or equivalent; additional qualifications in administration or hospitality are a plus.</li>
<li>Previous experience in a receptionist or customer service role is preferred.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Arabic language must have.</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, Outlook).</li>
<li>Strong organizational and multitasking abilities.</li>
<li>A friendly and approachable demeanor with a passion for providing outstanding customer service.</li>
<li>Ability to work independently while being a collaborative team player.</li></ul></div>

Boundless

<div>
 
 
 Role Overview:
 
 
 
 The Receptionist will serve as the first point of contact for clients, visitors, and employees, ensuring a welcoming and professional environment. This role requires excellent communication skills, a strong customer service orientation, and the ability to manage multiple tasks efficiently.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Greet and welcome visitors, clients, and employees with a professional and friendly demeanor.
 </li>
 <li>
 Answer and direct incoming phone calls to the appropriate personnel or department.
 </li>
 <li>
 Maintain a clean and organized reception area, ensuring all promotional materials and company literature are up-to-date.
 </li>
 <li>
 Manage the scheduling of conference rooms and coordinate meetings as necessary.
 </li>
 <li>
 Handle incoming and outgoing mail, including courier services.
 </li>
 <li>
 Assist with administrative tasks such as data entry, filing, and document preparation.
 </li>
 <li>
 Ensure visitor logs and security procedures are followed for guests entering the premises.
 </li>
 <li>
 Provide information and assistance to visitors and staff as needed.
 </li>
 <li>
 Monitor and maintain office supplies inventory, placing orders when necessary.
 </li>
 <li>
 Support the Office Manager and other departments with various administrative tasks.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor Degree in Business Administartion or a related field.
 </li>
 <li>
 Proven experience as a receptionist, front office representative, or similar role.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, Outlook).
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Professional appearance and attitude.
 </li>
 <li>
 Ability to be resourceful and proactive in dealing with issues that may arise.
 </li>
 <li>
 Customer service-oriented with a focus on creating a positive visitor experience.
 </li>
 <li>
 Experience in a corporate or professional services environment.
 </li>
 <li>
 Familiarity with office management systems and procedures.
 </li>
 <li>
 Knowledge of basic bookkeeping and office management software.
 </li>
 <li>
 Communication Skills: Clear and effective communication with visitors, clients, and staff.
 </li>
 <li>
 Organizational Skills: Ability to manage multiple tasks and maintain an organized workspace.
 </li>
 <li>
 Customer Service: Commitment to providing a high level of customer service.
 </li>
 <li>
 Problem-Solving: Ability to handle unexpected situations calmly and efficiently.
 </li>
 <li>
 Attention to Detail: Accuracy in administrative tasks and managing visitor information.
 </li>
 </ul>
</div>

ManpowerGroup Middle East

<div>
 
 
 Job Title: Receptionist &amp; Admin Coordinator (Outsourced Staff- 12mths Renewable)
 
 
 
 
 
 
 
 Location:
 
 DIFC, Dubai, UAE
 
 
 We are seeking a
 
 presentable and professional Receptionist &amp; Admin Coordinator
 
 to join our team at a prestigious financial institution located in DIFC. The ideal candidate will be the first point of contact for clients and visitors, ensuring a courteous and efficient front desk experience while supporting administrative operations.
 
 
 
 
 
 
 Job Purpose
 
 
 
 To deliver a high-standard front desk experience and provide administrative support to ensure smooth daily operations. The role requires professionalism, discretion, and excellent customer service.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Visitor &amp; Customer Handling
 
 
 <ul>
 <li>
 Greet and assist walk-in customers and guests professionally
 </li>
 <li>
 Manage visitor registration and ID verification
 </li>
 <li>
 Direct visitors to appropriate departments or staff
 </li>
 <li>
 Maintain a clean and welcoming reception area
 </li>
 </ul>
 
 
 Call Management
 
 
 <ul>
 <li>
 Answer, screen, and transfer incoming calls promptly
 </li>
 <li>
 Respond to basic inquiries and route calls appropriately
 </li>
 <li>
 Log call details when required
 </li>
 </ul>
 
 
 Appointment &amp; Meeting Coordination
 
 
 <ul>
 <li>
 Manage staff calendars and meeting room bookings
 </li>
 <li>
 Assist with meeting preparations (stationery, refreshments, cleanliness)
 </li>
 <li>
 Support occasional customer events or campaigns
 </li>
 </ul>
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Handle incoming/outgoing mail and courier packages
 </li>
 <li>
 Assist with printing, scanning, photocopying, and filing
 </li>
 <li>
 Submit requests for office supplies and visitor passes
 </li>
 </ul>
 
 
 Facility Coordination
 
 
 <ul>
 <li>
 Coordinate with cleaning and maintenance service providers
 </li>
 <li>
 Report facility-related issues to the administration team
 </li>
 </ul>
 
 
 Security &amp; Compliance
 
 
 <ul>
 <li>
 Enforce visitor access protocols
 </li>
 <li>
 Maintain confidentiality of customer and internal information
 </li>
 </ul>
 
 
 General Support
 
 
 <ul>
 <li>
 Conduct office walkthroughs to identify issues
 </li>
 <li>
 Provide support to other departments during peak periods
 </li>
 <li>
 Perform other tasks as assigned
 </li>
 </ul>
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Minimum: High School Diploma
 </li>
 <li>
 Preferred: Bachelor&rsquo;s degree in Business Administration, Hospitality, or related fields
 </li>
 <li>
 5 years of experience in receptionist or administrative roles (preferably in banking or corporate settings)
 </li>
 <li>
 Fluent in English;
 
 Mandarin language skills are highly preferred
 
 </li>
 <li>
 Proficient in Microsoft Office (Word, Excel, Outlook)
 </li>
 <li>
 Excellent communication and customer service skills
 </li>
 <li>
 Presentable appearance and customer-oriented attitude
 </li>
 <li>
 Strong organizational and multitasking abilities
 </li>
 <li>
 Discreet handling of confidential information
 </li>
 <li>
 Reliable, punctual, and proactive
 </li>
 </ul>
 
 
 
 
 
 Please Note:
 
 Only shortlisted candidates will be contacted due to receiving high volume of applications .
 
</div>

Emirates National Investment

<div>
 
 The Receptionist is the first point of contact for all visitors and callers, playing a key role in fostering a welcoming and professional reception experience. This position delivers high-quality reception and administrative support to ensure the office runs smoothly day to day, while enhancing the overall guest and client experience. The Receptionist is responsible for maintaining efficiency and order in reception operations, managing communication channels, and supporting broader administrative functions across the organisation.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 
 Reception:
 
 
 <ul>
 <li>
 Greet clients, visitors, and stakeholders with professionalism, hospitality, and courtesy.
 </li>
 <li>
 Provide a positive and polished reception experience aligned with the company&rsquo;s standards of service.
 </li>
 <li>
 Ensure the reception area is well-maintained, presentable, and reflective of the company&rsquo;s high standards.
 </li>
 <li>
 Answer, screen, and direct incoming calls efficiently and professionally.
 </li>
 <li>
 Take accurate messages and ensure timely and appropriate follow-up.
 </li>
 <li>
 Coordinate with internal departments to respond to queries and requests from clients or team members.
 </li>
 </ul>
 
 
 
 
 
 Administrative Support:
 
 
 <ul>
 <li>
 Manage meeting room bookings, ensuring rooms are properly prepared and equipped for use.
 </li>
 <li>
 Organise courier collections and deliveries.
 </li>
 <li>
 Monitor, order, and replenish office supplies including stationery and pantry consumables.
 </li>
 <li>
 Handle petty cash, invoice processing, and receipt tracking, maintaining accurate records and reports.
 </li>
 <li>
 Support general office administration and maintain efficient day-to-day operations.
 </li>
 <li>
 Liaise with internal teams and external vendors to support facilities and office services.
 </li>
 <li>
 Assist in the coordination of company events, staff activities, or client visits as needed.
 </li>
 </ul>
 
 
 
 
 
 
 Experience, Education, and Skills:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant discipline.
 </li>
 <li>
 Minimum 2 years&rsquo; experience in a similar reception or administrative support role.
 </li>
 <li>
 Previous experience in the real estate sector is an advantage.
 </li>
 <li>
 Fluent in English and Arabic, with excellent verbal and written communication skills.
 </li>
 <li>
 Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 Strong organisational and time-management skills, with the ability to multitask and prioritise.
 </li>
 <li>
 Experience in stakeholder coordination and relationship management.
 </li>
 <li>
 Customer service background is desirable.
 </li>
 <li>
 Professional, proactive attitude with strong interpersonal skills and a polished demeanour.
 </li>
 </ul>
</div>

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