sales coordinator

receptionist

administrative assistant

admin assistant

office assistant

office coordinator receptionist

Falcon Group Middle East

About Falcon Geomatics LLC :Falcon Geomatics LLC is a trusted supplier of surveying instruments, GIS solutions, and geospatial services in the UAE and across the Middle East. We provide high-quality products and reliable support to engineering, construction, and mapping professionals.Position Overview:We are looking for a well-organized and proactive Sales Coordinator cum Receptionist to handle customer interactions, sales documentation, and general office coordination. The role involves preparing quotations, processing LPOs, coordinating with suppliers and clients, and managing front desk operations.Key Responsibilities:Sales Coordination:<ul><li>Prepare and send quotations to customers based on inquiries received.</li><li>Process customer purchase orders (LPOs) and coordinate with suppliers for product availability and delivery schedules.</li><li>Prepare sales orders, delivery notes, and invoices in coordination with the accounts and logistics departments.</li><li>Follow up with customers on quotations, orders, and payments.</li><li>Maintain and update customer databases, sales records, and documentation.</li><li>Assist the sales team with tender documentation and submissions when required.</li><li>Coordinate with warehouse/logistics for dispatch and delivery tracking.</li></ul>Reception &amp; Administration:<ul><li>Manage the front desk, greeting visitors and clients professionally.</li><li>Handle incoming calls, emails, and inquiries, and route them appropriately.</li><li>Maintain office supplies and ensure the reception area is tidy and presentable.</li><li>Assist in general administrative and clerical tasks as assigned.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field.</li><li>Minimum 1-2 years&rsquo; experience in sales coordination, administration, or front office roles (preferably in trading or equipment supply companies).</li><li>Strong knowledge of quotation and LPO processes.</li><li>Proficiency in MS Office (Word, Excel, Outlook); knowledge of ERP or CRM systems is an advantage.</li><li>Excellent communication and organizational skills.</li><li>Attention to detail and ability to multitask in a fast-paced environment.</li><li>Professional appearance and a customer-oriented attitude.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Can You join immediately?</li></ul>

Sales Coordinator cum Receptionist

Pure Chiropractic and Physiotherapy Centre

Location:Dubai Internet City,DubaiAbout Us:Pure Chiro Dubai is a leading chiropractic and physiotherapy clinic dedicated to holistic wellness. We are seeking an energetic Receptionist who can not only manage front desk duties but also support marketing initiatives and organize events to boost patient engagement and revenue.Key ResponsibilitiesFront Desk Operations<ul><li>Greet and assist patients with appointments, inquiries, and payments.</li><li>Manage calls, emails, and patient follow-ups efficiently.</li><li>Maintain accurate patient records and coordinate with clinical staff.</li></ul>Marketing &amp; Revenue Growth<ul><li>Assist in creating and executing marketing campaigns to attract new patients.</li><li>Coordinate health talks, community events, and corporate wellness programs.</li><li>Engage with patients to promote clinic packages and services.</li><li>Support social media updates and promotional activities.</li></ul>Requirements:<ul><li>1&ndash;3 years&rsquo; experience as a receptionist or customer service role (healthcare preferred).</li><li>Basic marketing knowledge and ability to assist in events/campaigns.</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in MS Office; social media familiarity is a plus.</li><li>Prefers who can join immediately</li></ul>Benefits:<ul><li>Competitive salary and performance-based incentives.</li><li>Opportunity to learn and grow in both admin and marketing roles.</li><li>Work in a supportive, wellness-focused environment.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,500.00 per month

Clinic Receptionist – Marketing & Events Coordinator

ZILLIONAIRE MARKETS

The office coordinator keeps the workplace running smoothly by managing daily operations, supporting staff, and ensuring an organized, professional environment. Key Responsibilities Oversee office supplies, equipment, and vendor coordination Welcome visitors and manage calls, mail, and deliveries Schedule meetings and support team events Assist with HR onboarding and office communications Handle invoices, expenses, and basic record-keeping Qualifications 2+ years in office admin or coordination Strong organizational and multitasking skills Clear communication and people skills Proficient in MS Office or Google Workspace Reliable, detail-oriented, and solutions-focused

Office Coordinator

Payfuture

<div>
 
 
 Full Title
 
 : Office &amp; Workplace Experience Coordinator
 
 
 
 Location
 
 : Dubai, UAE
 
 
 
 Employment Type:
 
 Full-time, On-site
 
 
 
 
 
 
 About the Role
 
 
 
 We&rsquo;re looking for a proactive, detail-oriented Office &amp; Workplace Experience Coordinator to own the day to day operations of our Dubai office. You&rsquo;ll play a key role in making our space functional, welcoming, and reflective of our culture. From facilities and vendor management to hospitality and onboarding, this is a hands-on role where no two days are the same.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Oversee the daily operations of the Dubai office, ensuring a clean, organised, and inviting environment at all times
 </li>
 <li>
 Manage relationships with building management, facilities teams, and external vendors, resolving issues swiftly and cost-effectively
 </li>
 <li>
 Maintain supplies, utilities, deliveries, and maintenance, keeping everything running smoothly
 </li>
 <li>
 Track and manage operational budgets including vendor contracts, subscriptions and invoice processing
 </li>
 <li>
 Act as the first point of contact for all visitors, ensuring a seamless, friendly, and professional experience
 </li>
 <li>
 Own guest registration, meeting room setup, and provide excellent hospitality for internal and external events
 </li>
 <li>
 Ensure communal areas are visually on-brand and reflect our company culture
 </li>
 <li>
 Maintain up to date health and safety policies; act as fire warden and first aid coordinator as required under UAE regulations
 </li>
 <li>
 Organise and document regular safety checks, drills, and compliance audits
 </li>
 <li>
 Ensure accessibility, safety and comfort for all employees and guests
 </li>
 <li>
 Collaborate with the People team to bring company culture to life through thoughtful physical and social experiences
 </li>
 <li>
 Coordinate and support team celebrations, milestones, lunches, and office socials
 </li>
 <li>
 Organise and execute in-office and off-site events; including logistics, vendors, setup and post-event wrap-up
 </li>
 <li>
 Prepare new hire desks, IT, swag, and orientation packs in partnership with the People team
 </li>
 <li>
 Be a warm, supportive presence during onboarding to ensure new joiners feel welcomed and set up for success
 </li>
 <li>
 Provide general People Team support across other office locations as needed
 </li>
 <li>
 Coordinate office upgrades or redesigns; including space planning, communication, and supplier management
 </li>
 <li>
 Manage branded merchandise and swag, including inventory and fulfilment for new joiners or events
 </li>
 <li>
 Continuously seek ways to improve the office experience and enhance daily operations
 </li>
 </ul>
 
 
 
 
 
 Essential Skills &amp; Experience
 
 
 <ul>
 <li>
 Proven experience in a similar office or workplace coordination role, ideally in a fast-paced, scaling environment
 </li>
 <li>
 Excellent organisational skills and ability to manage multiple priorities simultaneously
 </li>
 <li>
 Strong ownership mentality and keen attention to detail
 </li>
 <li>
 Confident coordinating in-office events and team initiatives
 </li>
 <li>
 People first mindset with a practical, solutions-oriented approach
 </li>
 <li>
 Proficient with collaboration tools such as Slack, Notion, Microsoft Office, and guest management systems
 </li>
 </ul>
 
 
 
 
 
 Desired Attributes
 
 
 <ul>
 <li>
 Strong interpersonal skills - able to build rapport across all levels and resolve issues with empathy and professionalism
 </li>
 <li>
 Proactive and self-motivated -
 
 
 you take initiative and don&rsquo;t wait to be told what needs to be done
 </li>
 <li>
 Detail oriented and organised - you care about getting the small things right and have a system for everything
 </li>
 <li>
 Clear communicator -
 
 
 fluent in written and spoken English, able to convey messages confidently across the business
 </li>
 </ul>
 
 
</div>

Zillionaire Markets

The Office Coordinator plays a key role in ensuring the smooth day-to-day operation of the office. This position manages administrative tasks, supports internal teams, maintains office supplies and facilities, and coordinates communication between departments. The ideal candidate is organized, proactive, and detail-oriented with excellent communication skills.Key Responsibilities:<ul><li>Manage daily office operations, including scheduling, filing, and correspondence.</li><li>Serve as the first point of contact for visitors and handle incoming calls and inquiries.</li><li>Maintain office supplies inventory and place orders as needed.</li><li>Coordinate facility maintenance, repairs, and vendor relationships.</li><li>Support HR and management with onboarding, scheduling, and record-keeping.</li><li>Assist in organizing meetings, company events, and travel arrangements.</li><li>Maintain and update databases, records, and documentation.</li><li>Ensure a professional, efficient, and welcoming office environment.</li><li>Monitor and manage office budgets, petty cash, and expense reports.</li><li>Collaborate with various departments to improve workflow and communication.</li></ul>SkillsBachelor's degree in Business Administration or related field (preferred).1-3 years of experience in office administration or coordination.Excellent organizational and multitasking abilities.Strong verbal and written communication skills.Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).Positive attitude, reliability, and a team-oriented mindset.Ability to maintain confidentiality and handle sensitive information.

Job Description WSP is looking for a motivated and professional UAE National to join our team as a Coordinator - Workplace &amp; Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services. It's an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent. Responsibilities Assi Job Description WSP is looking for a motivated and professional UAE National to join our team as a Coordinator - Workplace &amp; Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services. It's an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent. Responsibilities Assist in organizing internal meetings, employee engagement activities, and team events. Provide logistical and administrative support for wellness initiatives and wellbeing campaigns. Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics. Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency. Greet and welcome all visitors and clients in a professional and courteous manner. Maintain a clean, organized, and welcoming front desk area and shared office spaces. Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required. Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed. Support daily administrative tasks such as document preparation, filing, scanning, and data entry. Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence. Assist in maintaining workplace health and safety protocols and support emergency procedures when needed. Qualifications UAE Nationality (with a valid Family Book). Recent graduate with a Diploma or bachelor's degree in business administration, Communications, or a related field. 0-2 years of work experience. Strong communication and interpersonal skills in both English and Arabic. Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Professional demeanor with a positive attitude and customer service mindset. Ability to multi-task and stay organized in a fast-paced, client-facing environment. A genuine interest in building a career in corporate services, administration, or HR. Willingness to learn, collaborate with diverse teams, and grow within the organization. Flexibility to support occasional internal events or office coordination tasks. Imagine a better future for you and a better future for us all. Work on landmark projects around the world and embrace opportunities to make an even bigger impact in the communities you care about.

WSP in the Middle East

Overview WSP is looking for a motivated and professional UAE National to join our team as a Coordinator - Workplace & Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services. It's an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent. Responsibilities <ul><li>Assist in organizing internal meetings, employee engagement activities, and team events.</li><li>Provide logistical and administrative support for wellness initiatives and wellbeing campaigns.</li><li>Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics.</li><li>Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency.</li><li>Greet and welcome all visitors and clients in a professional and courteous manner.</li><li>Maintain a clean, organized, and welcoming front desk area and shared office spaces.</li><li>Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required.</li><li>Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed.</li><li>Support daily administrative tasks such as document preparation, filing, scanning, and data entry.</li><li>Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence.</li><li>Assist in maintaining workplace health and safety protocols and support emergency procedures when needed.</li></ul> Qualifications <ul><li>UAE Nationality (with a valid Family Book).</li><li>Recent graduate with a Diploma or bachelor's degree in business administration, Communications, or a related field.</li><li>0-2 years of work experience.</li><li>Strong communication and interpersonal skills in both English and Arabic.</li><li>Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).</li><li>Professional demeanor with a positive attitude and customer service mindset.</li><li>Ability to multi-task and stay organized in a fast-paced, client-facing environment.</li><li>A genuine interest in building a career in corporate services, administration, or HR.</li><li>Willingness to learn, collaborate with diverse teams, and grow within the organization.</li><li>Flexibility to support occasional internal events or office coordination tasks.</li></ul> Details <ul><li>Seniority level: Entry level</li><li>Employment type: Full-time</li><li>Job function: Administrative</li><li>Industries: Professional Services</li></ul>We're not including referral prompts or third-party notices in this refined listing.

Workplace & Admin Coordinator_(Emirati National)

Explore 3756+ Office coordinator receptionist in Dubai this November. Find roles across top companies and apply now to boost your career.

3756 office coordinator receptionist jobs IN Dubai

Sales Coordinator cum Receptionist

Clinic Receptionist – Marketing & Events Coordinator

Office Coordinator

Office Coordinator

Office Coordinator

Office Coordinator

Workplace & Admin Coordinator_(Emirati National)