receptionist

front desk receptionist

office assistant

office administrator

admin assistant

office coordinator receptionist

CBRE Excellerate

<div>
 
 Job Purpose
 
 
 
 The Workplace Coordinator/Receptionist is the central point of contact for the office, ensuring smooth day-to-day operations, excellent front-desk service, and efficient facilities coordination. This role blends administrative excellence with workplace support, vendor coordination, and client-facing responsibilities to maintain a productive, organized, and welcoming environment
 
 
 
 Key Tasks
 
 
 
 <ul>
 <li>
 Front Desk &amp; Guest Management:
 </li>
 <li>
 Ensure reception coverage during business hours, providing a professional and welcoming experience for clients, visitors, and colleagues.
 </li>
 <li>
 Manage visitor check-in, guest coordination, and meeting room setup (internal and external).
 </li>
 <li>
 Serve as site admin for Zoom Workspace for room bookings and Freespace (ZWR) for desk booking.
 </li>
 <li>
 Office &amp; Facilities Coordination:
 </li>
 <li>
 Schedule and track preventive maintenance (PPM) for soft and hard services.
 </li>
 <li>
 Report maintenance or civil works needs to the building team and follow up to completion.
 </li>
 <li>
 Oversee daily floor checks and respond to client needs promptly.
 </li>
 <li>
 Maintain storerooms using the 6S method &mdash; organized, clean, and well-documented.
 </li>
 <li>
 Monitor and replenish pantry, stationery, hygiene, and MEP consumables by coordinating with vendors and tracking stock levels.
 </li>
 <li>
 Oversee office cleanliness, ensuring custodial staff thoroughly clean all areas and regularly sanitize high-touch surfaces in line with health and safety standards.
 </li>
 <li>
 Procurement &amp; Vendor Support:
 </li>
 <li>
 Manage procurement of office supplies and FM-related materials via the FM procurement portal.
 </li>
 <li>
 Obtain quotes, send inquiries, place orders, and track deliveries for consumables.
 </li>
 <li>
 Prepare work and purchase orders, assist with invoice processing and documentation, and follow up on submissions to ensure timely payment.
 </li>
 <li>
 Coordinate with registered vendors and in-house teams for service delivery.
 </li>
 <li>
 Administration &amp; Reporting:
 </li>
 <li>
 Create, maintain, and update trackers, reports, and filing systems (digital and physical).
 </li>
 <li>
 Store and organize FM documents (service reports, delivery notes, AMC, etc.) in Microsoft Teams.
 </li>
 <li>
 Support the P&amp;A team and assist with onboarding (e.g., access card coordination).
 </li>
 <li>
 Communication &amp; IT Support:
 </li>
 <li>
 Manage incoming calls, emails, and correspondence professionally and promptly.
 </li>
 <li>
 Handle incoming and outgoing mail and couriers efficiently.
 </li>
 <li>
 Provide basic IT support: Wi-Fi access, printer setup, and AV assistance for meetings.
 </li>
 <li>
 Compliance &amp; Safety:
 </li>
 <li>
 Follow all Health, Safety &amp; Environment (HSE) protocols.
 </li>
 <li>
 Report incidents to the HSE portal and assist with documentation.
 </li>
 <li>
 Maintain confidentiality of personal and company information in line with internal policies.
 </li>
 <li>
 Events &amp; Projects:
 </li>
 <li>
 Support planning and execution of office events and ad-hoc projects.
 </li>
 <li>
 Contribute ideas to improve administrative and facilities processes (e.g., tracker systems, workflow efficiency).
 </li>
 <li>
 General:
 </li>
 <li>
 Perform other duties as assigned.
 
 
 </li>
 </ul>
 
 Education &amp; Experience
 
 
 
 <ul>
 <li>
 Diploma or Associate Degree in Business Administration, Facilities Management, or a related field (preferred).
 </li>
 <li>
 02+ years of experience in an administrative, receptionist, or workplace support role.
 </li>
 <li>
 Prior experience in a facilities or FM-supported environment is highly desirable.
 </li>
 <li>
 Familiarity with procurement processes, vendor coordination, and office operations.
 
 
 </li>
 </ul>
 
 Key Skills &amp; Competencies
 
 
 
 <ul>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Excellent communication and client-facing presence
 </li>
 <li>
 Proficiency in Microsoft Office, Teams, and digital tracking systems
 </li>
 <li>
 Proactive, detail-oriented, and solution-driven
 </li>
 <li>
 Ability to multitask in a fast-paced environment
 </li>
 <li>
 Discreet and professional with confidential information
 </li>
 <li>
 Oversee the cleanliness of the office and ensure custodial staff thoroughly clean all areas, including every nook and cranny. High-touch surfaces (such as door handles, light switches, and shared equipment) should be sanitized regularly.
 </li>
 </ul>
</div>

Workplace Coordinator / Receptionist

TASC Outsourcing

<div>
 <ul>
 <li>
 
 Client Industry &ndash; Front Office &amp; Administrative Coordinator &ndash; Arabic Speakers
 
 </li>
 <li>
 
 Job Title &ndash; Pharmaceutical
 
 </li>
 <li>
 
 Type - Outsourced
 
 </li>
 <li>
 
 Work Location &ndash; Dubai
 
 </li>
 <li>
 
 Salary - Upto 8000
 
 </li>
 <li>
 
 Mandatory &ndash; 3-4 years of experience in Administrative, or Office Management roles.
 
 </li>
 </ul>
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage front desk operations and welcome visitors, clients, and VIP guests.
 </li>
 <li>
 Handle incoming calls, emails, and general inquiries.
 </li>
 <li>
 Coordinate meeting room bookings, appointments, and executive calendars.
 </li>
 <li>
 Support office administration, including supplies management and vendor coordination.
 </li>
 <li>
 Assist with documentation, filing, and record management.
 </li>
 <li>
 Provide general administrative support to HR and management.
 </li>
 </ul>
 
 
 
 
 Regards
 
 
 TASC Recruitment Team
 
</div>

Front Office & Administrative Coordinator – Arabic Speakers

Emac Electromechanical LLC

Roles &amp; Responsibilities &ndash; Administrative Officer/Receptionist<ul><li>Serve as the first point of contact for visitors, clients, vendors, and employees.</li><li>Greet visitors professionally and manage visitor registration and access control.</li><li>Handle incoming calls, emails, and couriers; route them accurately and promptly.</li><li>Maintain front desk discipline, professionalism, and confidentiality at all times.</li><li>Coordinate meeting room bookings and basic meeting arrangements.</li></ul>Administrative Responsibilities<ul><li>Provide day-to-day administrative support to management and departments.</li><li>Manage office stationery, supplies, and inventory; raise purchase requests when required.</li><li>Maintain organized filing systems (physical and digital) for admin and HR records.</li><li>Coordinate with vendors for office maintenance, utilities, housekeeping, and services.</li><li>Ensure administrative tasks are completed end-to-end within timelines.</li></ul>HR Coordination &amp; Support<ul><li>Assist HR in employee onboarding and offboarding processes.</li><li>Coordinate collection of joining documents and maintain employee personal files.</li><li>Support HR in attendance, leave coordination, and record updates.</li><li>Assist in preparing and issuing HR letters (offers, confirmations, memos, notices) as instructed.</li><li>Coordinate with HR/PRO for visa, insurance, and compliance documentation.</li></ul>Follow-up &amp; Task Management<ul><li>Track assigned tasks and ensure timely completion without repeated follow-ups.</li><li>Adhere strictly to target dates and deadlines.</li><li>Proactively escalate delays or issues to the reporting manager.</li><li>Avoid leaving tasks incomplete or unattended without approval or proper handover.</li></ul>Communication &amp; Reporting<ul><li>Maintain clear, professional, and timely communication with all stakeholders.</li><li>Provide regular task status updates without waiting to be asked.</li><li>Seek clarifications when required and implement instructions accurately.</li><li>Maintain written records and confirmations where necessary.</li></ul>Professional Conduct &amp; Workplace Ethics<ul><li>Demonstrate professional behavior, discretion, and teamwork.</li><li>Maintain confidentiality of employee information and company data.</li><li>Raise concerns or challenges through appropriate internal channels (HR/Reporting Manager).</li><li>Uphold company values and contribute positively to the workplace environment.</li></ul>Key Skills &amp; Competencies<ul><li>Strong communication and coordination skills</li><li>Good organizational and time-management abilities</li><li>Basic knowledge of HR and administrative processes</li><li>Proficiency in MS Office (Word, Excel, Email)</li><li>Ability to multitask and work independently</li></ul>Performance Expectations<ul><li>Ownership and accountability for assigned responsibilities</li><li>Accuracy and quality in execution, not just task completion</li><li>Proactive communication and follow-up</li><li>Alignment with company policies and UAE Labour Law</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per month

ADMINISTRATIVE OFFICER/RECEPTIONIST

Technopeak IT Solutions LLC

Technopeak IT Solutions is looking for a highly organized Office Administrator / IT Coordinator to manage the scheduling and coordination of field engineers delivering IT support services to our clients across the UAE.In this role, you will ensure that onsite visits are efficiently planned, engineers are properly prepared for their tasks, and client visits are confirmed and executed smoothly. You will act as a central coordination point between clients, engineers, and the technical leadership team.Responsibilities:Coordination of Onsite IT Support<ul><li>Assign engineers to service requests and incidents based on skills, availability, and task urgency.</li><li>Ensure engineers have all required information, tools, and instructions before client visits.</li><li>Confirm visit schedules with customers and maintain the onsite visits calendar.</li></ul>Schedule and Resource Management<ul><li>Plan and optimize daily onsite visits across Dubai and the UAE.</li><li>Coordinate engineers&rsquo; schedules and block time in Microsoft Teams calendars.</li><li>Ensure visits are arranged efficiently by location, travel time and means of transportation and engineer expertise.</li></ul>Incident and Emergency Handling<ul><li>Monitor urgent service requests and coordinate rapid response when required.</li><li>Evaluate whether incidents can be resolved remotely or require onsite support.</li><li>Coordinate with technical engineers and account managers for emergency incidents and overtime approvals when needed.</li></ul>Delivery and Equipment Management<ul><li>Coordinate deliveries of IT equipment for customers.</li><li>Verify delivered items against purchase orders and invoices.</li><li>Label, store, and track equipment in the company warehouse.</li><li>Arrange delivery to customer locations using internal or external delivery resources.</li></ul>Office Administration<ul><li>Manage daily office operations and ensure the smooth functioning of administrative processes.</li><li>Coordinate office supplies, vendors, and service providers (cleaning, maintenance, courier services).</li><li>Maintain office documentation, contracts, and administrative records.</li><li>Support onboarding logistics for new employees, including workspace preparation and access coordination.</li><li>Handle incoming communications, calls, visitors, and general administrative requests from employees.</li></ul>Requirements<ul><li>Strong organizational and coordination skills.</li><li>Ability to manage multiple tasks and schedules simultaneously.</li><li>Good communication skills when working with clients and technical teams.</li><li>Experience in IT support operations, service coordination, or dispatching roles is an advantage.</li><li>Ability to work in a fast-paced service environment.</li><li>Proactive understanding of partner/customer's needs and delivery of satisfactory services/solutions.</li><li>Driving license will be an advantage.</li><li>Fluent English language spoken and written is mandatory. </li><li>Should be in UAE.</li></ul>Conditions<ul><li>Opportunity to work with a professional IT support team in Dubai.</li><li>Medical insurance, Visa sponsorship</li><li>Home Trip Allowance, Transportation allowance</li><li>Individual Development Planning sessions</li><li>6-day working week</li><li>The job location is Barsha Heights, Dubai, UAE</li><li>Full-time job, 2-year contract</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Please specify your salary expectations for this position</li></ul>Language:<ul><li>English fluently (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Office Administrator / IT Coordinator

Al Riyady For Auditing of Accounts EST

Salary: AED 4,500 &ndash; 5,500 (Based on experience) Availability: Immediate JoinerRole OverviewWe are looking for a professional and well-presented Receptionist cum Patient Coordinator to manage front desk operations and ensure a smooth patient journey. The ideal candidate should have strong communication skills in Arabic and English and preferably previous experience in a dental clinic.Key Responsibilities<ul><li>Welcome and assist patients in a professional and friendly manner</li><li>Handle appointment scheduling and confirmations</li><li>Manage patient records and clinic documentation</li><li>Coordinate with doctors and nurses regarding patient flow</li><li>Process billing, payments, and insurance documentation</li><li>Handle phone calls, inquiries, and follow-ups</li><li>Ensure reception area is organized and presentable</li><li>Maintain excellent customer service standards at all times</li></ul>Requirements<ul><li>Previous experience in a Dental Clinic preferred</li><li>Strong communication and interpersonal skills</li><li>Good organizational and multitasking ability</li><li>Professional appearance and positive attitude</li><li>Immediate availability</li></ul>Job Types: Full-time, PermanentPay: AED4,500.00 - AED5,500.00 per monthApplication Question(s):<ul><li>Nationality?</li><li>Experience in a UAE Dental Clinic as a Receptionist or Patient Coordinator?</li><li>Immediate Joiner?</li><li>Expected Salary?</li></ul>

Dental Clinic - Patient Coordinator (City Walk & RAK)

Rabdan Developments

<div>
 
 
 Company Description
 
 
 
 Rabdan Developments is a Dubai-based luxury real estate developer, renowned for redefining the essence of high-end living through innovative designs and exceptional craftsmanship. With an unwavering commitment to excellence, we create architectural marvels in premium locations that blend sophistication, comfort, and leisure. Our projects exemplify a seamless integration of luxury and functionality, setting a new benchmark in modern living. At Rabdan Developments, we take pride in creating exclusive spaces that inspire and elevate lifestyles.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time on-site role for a Receptionist located in Dubai. The Receptionist will be responsible for managing the front desk, greeting and assisting visitors, and providing a professional and welcoming environment for clients and staff. The role includes answering and directing phone calls, scheduling appointments, handling correspondence, and performing clerical tasks to ensure smooth office operations. Additionally, the Receptionist will be a key point of contact for delivering exceptional customer service.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Strong phone etiquette and receptionist duties capabilities
 </li>
 <li>
 Proficiency with clerical skills and the ability to manage office operations efficiently
 </li>
 <li>
 Excellent communication and interpersonal skills
 </li>
 <li>
 Exceptional customer service skills to deliver a positive experience for all visitors
 </li>
 <li>
 Organizational skills and attention to detail
 </li>
 <li>
 Ability to work effectively in a fast-paced, professional environment
 </li>
 <li>
 Previous experience in a receptionist or customer-facing role is an advantage
 </li>
 <li>
 Preferably can speak multiple languages ( English, Arabic , French, etc)
 </li>
 </ul>
</div>

Receptionist

ALBADDAD Group

<div>
 
 
 Receptionist Job Desecription:
 
 
 
 
 Responsibilities
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Greet and welcome guests as soon as they arrive at the office
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Direct visitors to the appropriate person and office
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Answer, screen and forward incoming phone calls
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Provide basic and accurate information in-person and via phone/email
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Receive, sort and distribute daily mail/deliveries
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Order front office supplies and keep inventory of stock
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Update calendars and schedule meetings
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Arrange travel and accommodations, and prepare vouchers
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Keep updated records of office expenses and costs
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
 
 
 
 Requirements and skills
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Proven work experience as a Receptionist, Front Office Representative or similar role
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Proficiency in Microsoft Office Suite
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Hands-on experience with office equipment (e.g. fax machines and printers)
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Professional attitude and appearance
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Solid written and verbal communication skills
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to be resourceful and proactive when issues arise
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Excellent organizational skills
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Multitasking and time-management skills, with the ability to prioritize tasks
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Customer service attitude
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;High school degree; additional certification in Office Management is a plus
 
 
 . Arabic Speakers
 
 
 Salary Package ( 5,000 - 7,000) AED
 
</div>

Front Desk Receptionist

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