operations manager

office administrator

receptionist

sales coordinator

administrative assistant

office coordinator receptionist

Apex Capital Real Estate

<div>
 
 
 Salary Range:
 
 
 
 AED 4000 - 4500 per month
 
 
 
 
 
 
 Employment Type:
 
 
 
 Full Time
 
 
 
 
 
 
 Work Timings:
 
 
 
 Monday to Friday (9:00am to 6:00pm)
 
 
 Saturday (10:00am to 3:00pm)
 
 
 
 
 
 
 Job Location:
 
 
 
 Control Tower, Motor City, Dubai - United Arab Emirates (UAE)
 
 
 
 
 
 
 About Our Team:
 
 
 
 
 https://apexcapitaldubai.com/about/our-team/
 
 
 
 
 
 
 
 Job Summary:
 
 
 
 The Front Desk Receptionist plays a vital role in ensuring the smooth day-to-day operations of the office by managing reception duties, internal logistics, inventory, and CRM systems. This position serves as the first point of contact for visitors and callers, supports the leadership and sales team administratively, and maintains accurate records of office assets and communications. The role also oversees CRM data integrity, assists with lead management, and supports internal systems including cold calling tools and basic tech troubleshooting.
 
 
 
 
 
 
 Daily Tasks:
 
 
 <ul>
 <li>
 
 Reception Management:
 
 Greet visitors, clients, and guests with a warm and professional demeanor at the reception desk. Ensure the reception area remains tidy and well organized.
 </li>
 <li>
 
 Call Handling:
 
 Manage incoming calls by taking messages and directing them to the appropriate individuals or departments.
 </li>
 <li>
 
 Key Custodianship:
 
 Maintain a record of key issuance and returns, including office keys and company car keys.
 </li>
 <li>
 
 Logistics Management:
 
 Organize company car usage, coordinate meeting room bookings, and manage the schedules for the driver and photographer.
 </li>
 <li>
 
 Inventory and Maintenance Oversight:
 
 Manage office inventory, including office supplies, pantry items, printer toners, and assets. Purchase necessary supplies, submit invoices to finance, and liaise with suppliers for maintenance needs.
 </li>
 <li>
 
 CRM Management:
 
 Oversee CRM system maintenance, including user management, data entry, customization, and configuration. Monitor system performance and suggest enhancements.
 </li>
 <li>
 
 Lead Management:
 
 Ensure all portal leads are promptly entered into the CRM system. Report any technical issues to the Line Manager.
 </li>
 <li>
 
 Reporting:
 
 Compile and send a leads report to the Sales Director and Sales Coordinator every Monday. Issue regular reports and reminders for data clean-up to agents.
 </li>
 <li>
 
 Administrative Support:
 
 Provide comprehensive administrative assistance to the Directors and sales team, including managing correspondence, filing documents, and maintaining office systems and procedures.
 </li>
 <li>
 
 Serve as Focal Point for Info and Leads Mailboxes:
 
 Act as the central contact for the company mailboxes.
 </li>
 </ul>
 
 
 
 
 
 As Required Tasks:
 
 
 <ul>
 <li>
 
 Communications:
 
 Send reminders and announcements via WhatsApp to the Apex Capital group and handle official correspondence, including drafting letters and memos.
 </li>
 <li>
 
 Cold Calling Software Coordination:
 
 Serve as the point of contact for DooCTI cold calling software, addressing concerns with the support team and assisting agents with queries.
 </li>
 <li>
 
 CRM User Support:
 
 Provide training, guidance, and support for CRM users, including onboarding, training sessions, and resolving user inquiries.
 </li>
 <li>
 
 Basic Technical Support:
 
 Offer basic technical assistance as needed to ensure smooth operational functionality.
 </li>
 <li>
 
 Developers and Agency Agreements:
 
 Assist the supervisor in coordinating with the developer for agency agreements, renewing existing contracts, and updating our agents on their portals.
 </li>
 </ul>
 
 
 
 
 
 Desired Candidate Profile
 
 
 <ul>
 <li>
 Bachelor's degree (preferred)
 </li>
 <li>
 Minimum of two (2) years of experience in an administrative role.
 </li>
 <li>
 Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
 </li>
 <li>
 Knowledge of CRM Software.
 </li>
 <li>
 Fluent in English (both written and spoken).
 </li>
 <li>
 Ability to manage multiple tasks efficiently.
 </li>
 <li>
 Strong problem-solving abilities.
 </li>
 </ul>
 
 
 
 
 
 Preferred:
 
 
 <ul>
 <li>
 Minimum of one (1) year of experience working in Real Estate in Dubai, UAE.
 </li>
 <li>
 Candidates with a valid UAE driving license (preferred).
 </li>
 </ul>
 
 
</div>

Front Desk Receptionist

Equiti Group

<div>
 
 Equiti is a pioneering fintech firm and world-class provider of multi-asset fintech products - from liquidity solutions to in-house tech hubs to online trading platforms. With over 400 global specialists in 9 languages, Equiti provides clients with access to individual, professional, and institutional brokerage services in Europe, the Middle East, and Africa.
 
 
 At Equiti, we believe that financial opportunities can unlock potential for everyone, everywhere. We&rsquo;re on a mission to deliver accessible online trading products around the world through education and accessibility.
 
 
 
 
 
 Think finance is stuffy? Think again.
 
 
 
 
 We see Equiti as a new breed of broker, and we are on the lookout for talented individuals who can perform and excel in a dynamic and innovative working environment. Our
 
 People and Facilities department
 
 would like to welcome a detail-oriented
 
 
 
 
 
 Office Administrator/Receptionist
 
 in our office in
 
 Dubai.
 
 
 
 
 
 The Office Administrator/Receptionist
 
 
 will be responsible for organizing and coordinating administration duties and office procedures. Her key role will be to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety , include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees
 
 
 
 
 A successful Office Administrator/Receptionist should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Provide warm and welcoming reception to all visitors and staff upon arrival to our Dubai Office and notifies company personnel of visitor arrival.
 </li>
 <li>
 Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
 </li>
 <li>
 Management of day-to-day office operations
 </li>
 <li>
 Direct and manage in a professional and efficient way all incoming phone calls and inquiries to the relevant persons
 </li>
 <li>
 Receive, sort, and distribute daily mail/deliveries
 </li>
 <li>
 Order all office supplies and keep inventory of stock updated
 </li>
 <li>
 General management of the office to ensure that we provide our staff with the optimum experience and the environment maintains a professional look and feel.
 </li>
 <li>
 Schedule meetings and appointments
 </li>
 <li>
 Maintain the office condition and arrange necessary repairs
 </li>
 <li>
 Organize office operations and procedures
 </li>
 <li>
 Coordinate with IT department on all office equipment
 </li>
 <li>
 Ensure that all items are invoiced and paid on time and coordinate with the Finance department
 </li>
 <li>
 Manage contract and price negotiations with office vendors, service providers and office lease
 </li>
 <li>
 Handle travel and accommodation for the team when required
 </li>
 <li>
 Assist in the onboarding process for new hires
 </li>
 <li>
 Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
 </li>
 <li>
 General EA support to senior management, including setting up and coordinating meetings
 </li>
 <li>
 Liaise with facility management vendors, including cleaning, catering and security services
 </li>
 <li>
 Plan in-house or off-site team building activities, staff events, etc..
 </li>
 </ul>
 
 
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Strong communication skills (Written and Verbal) in English and ideally in Arabic
 </li>
 <li>
 Proficiency in Microsoft Office Suite
 </li>
 <li>
 Professional attitude and appearance
 </li>
 <li>
 Solid written and verbal communication skills
 </li>
 <li>
 Ability to be resourceful and proactive when issues arise
 </li>
 <li>
 Excellent organizational skills
 </li>
 <li>
 Multitasking and time-management skills, with the ability to prioritize tasks
 </li>
 <li>
 Customer service attitude
 </li>
 <li>
 Attentions to detail and diligent at their work
 </li>
 <li>
 Punctual
 </li>
 <li>
 Have the capacity to understand the business
 </li>
 </ul>
 
 
 
 
 Experience Requirements
 
 
 <ul>
 <li>
 3+ years of professional experience
 </li>
 <li>
 Team management skills
 </li>
 <li>
 Highly organized and detailed oriented
 </li>
 <li>
 Shows passion, motivation and dedication
 </li>
 <li>
 Strong business ethics, including the ability to work in a highly confidential workspace
 </li>
 <li>
 Strong written and verbal communication skills in both Arabic and English is required
 </li>
 <li>
 Proven working experience with Microsoft Office.
 </li>
 </ul>
 
 
 
 
 Perks
 
 
 
 Each of our offices has its special perks; be it &lsquo;no ties&rsquo;, free lunches, charity events, or a hybrid work policy &ndash; but whenever you walk into an Equiti office, you&rsquo;re sure to see a friendly face. We encourage international collaborations and always keep our eyes open to how we can do more.
 
 
 The benefits you can expect at your Equiti workplace include:
 
 <ul>
 <li>
 Competitive salary package
 </li>
 <li>
 Performance-based bonus
 </li>
 <li>
 Medical insurance coverage for employees and family members
 </li>
 <li>
 Smart working options
 </li>
 <li>
 Employee wellness initiatives
 </li>
 <li>
 Personalized career development
 </li>
 <li>
 Company lunch in the office
 </li>
 <li>
 Regular company events
 </li>
 </ul>
 
 
 
 With energy, drive, and imagination, there&rsquo;s no limit to where your career can go at Equiti. With a diverse workforce and geographical spread of offices, we strongly support career development initiatives as well as provide a range of opportunities for professional and life experiences.
 
 
 
 
 Equiti is an equal opportunity employer.
 
 
 
 
 &ldquo;Equiti&rdquo; refers to a group of companies consisting of seven regulated financial services companies licensed to operate in the respective jurisdictions of their incorporation, in addition to our tech and marketing hubs. Equiti has presence in Africa, Europe, and the Middle East.
 
</div>

Office Administrator & Receptionist

<div>WSP is looking for a motivated and professional UAE National to join our team as a Coordinator &ndash; Workplace &amp; Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services. It&rsquo;s an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent.</div>
 <div><ul><li>Assist in organizing internal meetings, employee engagement activities, and team events.
</li><li>Provide logistical and administrative support for wellness initiatives and wellbeing campaigns.
</li><li>Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics.
</li><li>Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency.
</li><li>Greet and welcome all visitors and clients in a professional and courteous manner.
</li><li>Maintain a clean, organized, and welcoming front desk area and shared office spaces.
</li><li>Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required.
</li><li>Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed.
</li><li>Support daily administrative tasks such as document preparation, filing, scanning, and data entry.
</li><li>Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence.
</li><li>Assist in maintaining workplace health and safety protocols and support emergency procedures when needed.</li></ul></div>
 <div><ul><li>UAE Nationality (with a valid Family Book).
</li><li>Recent graduate with a Diploma or bachelor&rsquo;s degree in business administration, Communications, or a related field.
</li><li>0&ndash;2 years of work experience.
</li><li>Strong communication and interpersonal skills in both English and Arabic.
</li><li>Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
</li><li>Professional demeanor with a positive attitude and customer service mindset.
</li><li>Ability to multi-task and stay organized in a fast-paced, client-facing environment.
</li><li>A genuine interest in building a career in corporate services, administration, or HR.
</li><li>Willingness to learn, collaborate with diverse teams, and grow within the organization.
</li>Flexibility to support occasional internal events or office coordination tasks. 
<li>
</li></ul>Imagine a better future for you and a better future for us all.
Work on landmark projects around the world and embrace opportunities to make an even bigger impact in the communities you care about. What if you could do the best work of your life and create a legacy for yourself?
With us, you can. Apply today.</div> <div></div>

Office Coordinator_(Emirati National)

Mirodec Gulf

URGENT HIRING!! FEMALE Admin Coordinator (preferably with logistics experience)QUALIFICATIONS:<ul><li>Preferraby Fili pi no</li><li>Aged 25-35 years old</li><li>Ability to multitask and work under pressure.</li><li>Knowledgeable in handling shipments/logistics work</li><li>Knowledge in Project Submittal Preparations and Project Document Control.</li><li>UAE Freshers are welcome to apply.</li><li>Experience in Glass Industry /Construction &ndash; Contracting Company is a plus</li><li>Bachelor's Degree</li><li>MUST BE ABLE TO JOIN IMMEDIATELY</li></ul>RESPONSIBILITIES:<ul><li>Handling coordination and documentation of import and export shipments (Invoice, PL, COO, GCC/Arab League Certificate, Duty Exemption, MOFAIC etc.)</li><li>Application/Renewal of Business Import Code &amp; other licenses related to Shipment</li><li>Handling Receptionist duties such as answering calls, assisting visitors etc.</li><li>Responding to email correspondences and forwarding them to the different departments</li><li>Client/Supplier Database Management</li><li>Document Control / Letter Preparations</li><li>Gate Pass applications and Project Induction</li><li>Employee Annual Tickets</li><li>Preparing material submittals, prequalification, TDS Submissions, ongoing project documents, etc.</li></ul>COMPANY BENEFITS + PERKS:<ul><li>2 days off (Saturday -Sunday) / Office Timings: 8:00 am &ndash; 6:00 pm</li><li>Paid Overtime</li><li>Health Insurance</li><li>Paid Leave + Yearly Economy Ticket to home country</li><li>Office Location: National Industries Park, Jebel Ali Industrial Third</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Can you join immediately?</li><li>What is your Nationality?</li><li>What is your salary expectation?</li><li>Is your age between 25 - 35 years old?</li><li>Can you multitask and work under pressure?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Receptionist: 2 years (Required)</li><li>Logistics (Freight Shipment): 2 years (Required)</li><li>Microsoft Outlook &amp; Excel: 2 years (Required)</li><li>UAE: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Admin Coordinator

HKW Wealth

<div>
 
 
 ABOUT US
 
 
 
 
 
 
 HKW Wealth is a boutique investment advisory management firm operating at the intersection of real estate, private capital, and landmark global projects. We specialise in curating and structuring investments that deliver long-term value, connecting visionaries with opportunities that redefine markets and shape skylines. Our approach is bespoke and confidential, designed to protect our clients&rsquo; interests while maximising strategic advantage. From premium real estate developments to high-impact infrastructure and exclusive private equity ventures, we ensure every project is backed by rigorous due diligence, deep market insight, and a network that spans influential decision-makers worldwide. Built on a foundation of trust, precision, and an unwavering commitment to excellence, HKW Wealth is more than an advisory we are a partner in growth. Here, progress is not a possibility; it is a given.
 
 
 
 
 
 About the Role
 
 
 We are seeking a proactive and detail-oriented&nbsp;Coordinator&nbsp;to support our marketing, sales, PR, and communications activities. Based in Dubai, this role requires strong organizational skills, creative thinking, and excellent English communication abilities both written and spoken. The ideal candidate will play a key role in strengthening brand presence, client relationships, and media visibility, while ensuring seamless coordination across teams.
 
 
 
 
 
 Key Responsibilities
 
 <ul>
 <li>
 &nbsp;Email &amp; Communication:&nbsp;Draft, edit, and schedule professional email campaigns, newsletters, and client communications with precision and brand alignment.
 </li>
 <li>
 Marketing Support:&nbsp;Assist in planning and executing marketing campaigns, social media scheduling, and content coordination.
 </li>
 <li>
 Sales Assistance:&nbsp;Support the sales team with lead tracking, CRM updates, proposals, and follow-ups.
 </li>
 <li>
 PR &amp; Media Relations:&nbsp;Coordinate press releases, media lists, and outreach to journalists and influencers. Track media coverage and assist in building strong relationships with key media partners.
 </li>
 <li>
 Event Coordination:&nbsp;Help organize and manage client events, press activations, and brand launches in Dubai.
 </li>
 <li>
 Reporting:&nbsp;Prepare detailed reports on campaign performance, sales activity, and media engagement.
 </li>
 <li>
 Administration:&nbsp;Manage calendars, prepare polished presentations and provide general coordination across departments.
 </li>
 </ul>
 
 
 
 
 Requirements
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Marketing, PR, Communications, or related field.
 </li>
 <li>
 1&ndash;3 years of experience in marketing, PR, or sales coordination.
 </li>
 <li>
 &nbsp;Excellent writing and speaking skills in English&nbsp;(essential); Arabic is a plus.
 </li>
 <li>
 &nbsp;Proficiency in MS Office and Google Suite; experience with CRM, email marketing, and PR tools preferred.
 </li>
 <li>
 Highly organized, detail-oriented, and able to manage multiple
 </li>
 <li>
 priorities.
 </li>
 <li>
 Strong interpersonal skills with confidence in liaising with clients,
 </li>
 <li>
 partners, and media.
 </li>
 </ul>
 
 
 
 
 What We Offer
 
 <ul>
 <li>
 &nbsp;Dynamic work environment in Dubai.
 </li>
 <li>
 &nbsp;Opportunity to grow within marketing, PR, sales, and communications.
 </li>
 <li>
 &nbsp;Exposure to luxury, real estate, investment, and lifestyle industries.
 </li>
 <li>
 Collaborative and ambitious team culture.
 </li>
 </ul>
</div>

Office Coordinator

Alpha Medical Laboratory

Job Summary:We are seeking a proactive and well-organized Front Desk Coordinator (Male) to manage the reception area, welcome and guide walk-in patients, liaise with clinics, and coordinate with medical suppliers. The role requires excellent communication skills, a customer-focused attitude, and the ability to multitask in a fast-paced healthcare environment.Responsibilities:<ul><li>Greet and assist walk-in patients, ensuring smooth registration .</li><li>Handle incoming calls, emails, and inquiries in a professional manner.</li><li>Maintain accurate records of patient visits and appointment scheduling.</li><li>Coordinate with clinics, doctors, and healthcare staff for patient-related requirements.</li><li>Liaise with medical suppliers for procurement, delivery, and stock follow-ups.</li><li>Maintain and update front desk logs, registers, and filing systems.</li><li>Ensure the reception area is organized and presentable at all times.</li><li>Provide administrative support to the management team when required</li></ul>Requirements:<ul><li>Male candidate (as per job requirement).</li><li>Minimum 2 to 3 years of experience in a front desk, receptionist, or administrative role (healthcare industry experience preferred).</li><li>Strong communication skills in English (Arabic/Hindi/Urdu will be an advantage).</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Ability to handle multiple tasks and work under pressure.</li><li>Professional appearance and customer-oriented attitude.</li></ul>Working Schedule:<ul><li>Work Days: Sunday to Thursday, Saturday</li><li>Weekly Off: Friday</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,000.00 per month

Little Scholar Nursery

We Are Hiring!We are seeking a dynamic and professional female receptionist/administrative assistant to join our team. The ideal candidate will have excellent organizational and communication skills, along with a positive attitude and a passion for delivering exceptional service.Key Responsibilities:<ul><li>Greet and assist visitors, parents, and staff in a friendly and professional manner.</li><li>Handle incoming calls, emails, and correspondence efficiently.</li><li>Manage administrative tasks such as maintaining records, filing, and scheduling.</li><li>Support daily operations, including handling accounts and office coordination.</li><li>Proficiently use Microsoft Office applications (Word, Excel, PowerPoint, etc.).</li></ul>Requirements:<ul><li>Previous experience in a similar role (receptionist or admin).</li><li>Strong knowledge of administrative and secretarial work.</li><li>Familiarity with accounts and basic bookkeeping is an advantage.</li><li>Excellent verbal and written communication skills.</li><li>Ability to multitask and work under minimal supervision.</li></ul>If you meet the above qualifications and are interested in this exciting opportunity, please apply for this position.Job Type: Full-timeExperience: Receptionist: 1 year (Preferred)Language: English (Preferred)Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthExperience:<ul><li>UAE: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>

Female Admin

Explore 2012+ Office coordinator receptionist in Dubai this September. Find roles across top companies and apply now to boost your career.

2012 office coordinator receptionist jobs IN Dubai

Front Desk Receptionist

Office Administrator & Receptionist

Office Coordinator_(Emirati National)

Admin Coordinator

Office Coordinator

Front Desk Receptionist

Female Admin