administrative assistant

office administrator / intake coordinator Jobs in Irving

senior administrative assistant Jobs in Irving

senior administrative assistant

office manager

Aramark

<div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div><div><p>
Aramark Healthcare+ is seeking an Office Manager to join their team at Baylor Scott and White Hospital Irving in Irving, TX. The Office Manager is responsible for the supervision and control of general office functions, uploading financial data, and light Human Resource administration duties including union administration duties (where applicable). Primarily supervises day-to-day data collection and supervises or completes basic accounting reports. Assists unit management in completion of standard monthly management reports.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Responsibilities</b></h2></div><div><ul><li>
Manages and guarantees disbursement of payroll, benefits, and taxes consistent with government wage and hour laws</li><li>
Ensures the processing of new hires, temporary workers, transfers, promotions and terminations is accurate and timely</li><li>
Communicates actively with Operations, Human Resources and Billing to review cross-departmental impacts and reconciles data sharing</li><li>
Leads regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports</li><li>
Responsible for the operation of all accounting systems and records, including, but not limited to, cash receipts, expenditures, investments, purchasing, inventory, assets and payroll</li><li>
Ensures that written performance evaluations of supervised employees are completed as required, provides continuous feedback on personnel performance issues, and takes immediate action to recognize achievements and address deficiencies or problems</li><li>
Leads and nurtures a work culture that promotes open, frequent and dynamic communication among staff, stimulating teamwork to accomplish desired goals and objectives</li><li>
Meets deadlines for financial documents</li><li>
Reconciles bank accounts and verify the bank balance with the general ledger</li><li>
Supervises all month-end and year-end accounting procedures including preparation and entry of journal entries for Accounts Payable, Accounts Receivable, Payroll and General Ledger computer systems</li></ul><p>
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Qualifications</b></h2></div><div><ul><li>
Requires a minimum of 2 years of experience in accounting and payroll</li><li>
Bachelor Degree or equivalent experience preferred</li><li>
Ability to work in a fast-paced environment</li><li>
Ability to handle confidential information</li><li>
Ability to manage in a diverse environment with a focus on client and customer service</li><li>
Requires strong interpersonal skills</li><li>
Requires effective verbal and written communication skills</li><li>
Experience in Microsoft Office with advanced skills in Microsoft Excel</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Education</b></h2></div></div><div></div><div><div><h2 class="jobSectionHeader"><b>
About Aramark</b></h2></div><div><p><b>
Our Mission</b></p><p>
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.</p><p>
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
</p><p><b>About Aramark</b></p><p>
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.</p></div></div></div>

Office Manager

Harmony Hearts Consulting

<p><b>Full-Time Receptionist/Intake Coordinator (Temp-to-Hire) &ndash; Harmony Hearts Counseling (Irving, TX)</b></p><p><b>Compensation:</b> $20-25/hour &ndash; <b>1099 Contract</b><br/><b>Status:</b> <b>Temp-to-Hire (3-Month Evaluation Period)</b><br/><b>Schedule: 5 day work week /8 hours daily</b><br/><b>Work Type:</b> In Office</p><p>Harmony Hearts Counseling is seeking a reliable, compassionate, and highly organized <b>Full-Time Receptionist</b> to support our growing mental health practice. This is a <b>Temp-to-Hire position</b>, beginning as a 1099 contracted role for the first <b>90 days</b>, with the opportunity for permanent hire and compensation renegotiation upon successful completion of the evaluation period.</p><p>Experience with <b>Noteable/ Checkpoint EHR</b> is highly preferred; however, we are willing to train the right candidate who is eager to learn. Bilingual candidates are preferred but not required.</p><p><b>Key Responsibilities</b></p><ul><li>Greet clients and create a welcoming, supportive environment</li><li>Answer phones promptly and professionally with excellent phone etiquette</li><li>Schedule and confirm appointments, maintain provider calendars, and coordinate meetings</li><li>Assist with new client intake, paperwork processing, and accurate documentation</li><li>Enter and update client information in the EHR system (Noteable/Checkpoint preferred)</li><li>Assist with <b>prior authorizations</b> and insurance coordination as needed</li><li>Maintain confidentiality and ensure HIPAA compliance</li><li>Support providers and administrative team with daily office operations</li><li>Maintain a clean, organized, and professional office environment</li><li>Upload, manage, and securely store medical records</li><li>Assist with email communication, client follow-ups, and office correspondence</li><li>Provide occasional remote administrative support when necessary</li><li>Professional Administrative Assistant</li></ul><p><b>Requirements</b></p><ul><li>Previous experience in a medical or mental health office preferred</li><li>Experience with Noteable / Checkpoint EHR preferred (or willingness to learn)</li><li>Strong communication and customer service skills</li><li>Professional phone etiquette</li><li>Ability to multitask and stay organized in a fast-paced environment</li><li>Attention to detail and reliability</li><li>Familiarity with prior authorizations and insurance processes is a plus</li><li>Ability to maintain confidentiality and professionalism at all times</li><li>Bilingual (English/Spanish) preferred but not required</li><li>Professional Administrative Assistant</li><li>CMBHS (Preferred but not required)</li><li>TMHP (Preferred but not required)</li><li>Prior Authorization experience</li><li>Microsoft Office knowledgeable</li></ul><p><b>Compensation</b></p><ul><li>$20-25/hour | 1099 Contract for first 90 days</li><li>Position will be evaluated for permanent hire and compensation renegotiation after 3 months</li></ul><p>Pay: $20.00 - $25.00 per hour</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Office management: 1 year (Required)</li></ul><p>Work Location: In person</p>

Office Administrator / Intake Coordinator

Michaels

<div>Support Center - Irving<br>
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Under the direction of the Director of Construction and Store Development, the M Manager, Real Estate Store Planning &amp; CAD Design is responsible for managing the workflow, team development, process improvement, and final review of work by the team executing each store's layout and criteria in conjunction with the Construction Management team and key stakeholders. The role will be responsible for communication and collaboration with key partners in Space Planning to ensure prototypical fixture store layout plans align with key merchandising strategies, as well as management and support of the team by verifying and approving all plans with the CAD system of documentation and architectural and store layout files.<br>
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<b>Major Activities</b><ul><li>
Manage, assign, validate, and support the team responsible for creating Real Estate documents.
</li><li>Provides guidance for solutions/identifies restrictions as well as unique and diverse store layout designs and specifications for new, relocated, and remodel stores.
</li><li>Supports in the promotion of the company identity through designs that will enhance the experience for the customer.</li><li>
Manages, trains, and supports the team using AutoCAD, CAD files, and Architectural files to complete this work.</li><li>
Partners with Construction &amp; Space Planning Management support team in collaborating with cross-functional teams and other key stakeholders to gather input and develop store layout design concept solutions, including Manager Store Design, Construction Managers, Real Estate Directors, and VP Store Development.
</li><li>Manages preparation and gives final approval for REC documents aligned with company deadlines.</li><li>
Reviews and supports the processing and replies to all redline field changes and Construction Manager direction, landlord, architect, and city comments by their team.</li><li>
Gives guidance that determines the most efficient space layout based on current prototype direction, customer needs, and projected sales volume.
</li><li>Supports their team to solve problems by working from the design criteria to find out of the box solutions.
</li><li>Trains &amp; develops the team, leveraging solutions on specific challenging projects to promote growth across the team.</li><li>
Leads in the communication and conversations to expedite processes; creates and manages schedules to maintain priorities aligned with key stakeholders and their team.
</li><li>Develops strong lines of team communication and follow-up to ensure deadlines are met.</li></ul><b>
Other duties as assigned</b><br>
<br>
<b>Minimum Knowledge/Skills/Abilities</b><br>
<br>
<b>Minimum Education</b><ul><li>
4-year degree in a related field or equivalent 5+ years of experience (e.g., Architecture, Interior Design, Merchandise Planning)</li></ul><b>
Minimum Special Certifications or technical skills</b><ul><li>
AutoCAD, Microsoft Office, and Microsoft Project</li><li>
Design/space planning background-preferably in retail store layout design or commercial design</li><li>
Capable of reading, understanding, and maintaining <b>architectural </b>and store layout files</li><li>
Proficient in AutoCAD with experience in working with complex CAD files</li><li>
Understands how to read PDFs and convert them to accurate CAD files for layout purposes</li></ul><b>
Minimum Type of experience the job requires</b><ul><li>
Experience leading a team of three or more individuals for 2-4 years</li><li>
6+ years of experience in a related field (e.g., Retail Design, Merchandising, Commercial Construction)</li><li>
Strong organizational and project management skills to keep up with the workload and project requirements.</li><li>
Detail-oriented, able to compare different pieces of information to create accurate background files.</li><li>
Experience communicating to senior leadership</li></ul><b>
Preferred Knowledge/Skills/Abilities</b><br>
<br>
<b>Preferred Special Certifications or technical skills</b><ul><li>
Retail store experience-merch/fixture understanding and worked in a store to understand customer needs</li><li>
Has basic knowledge of ADA requirements</li></ul><b>
Applicants in the U.S. must satisfy federal, state, and local legal requirements of the job.
</b><br>
<br>
At The Michaels Companies Inc., our purpose is to fuel the joy of creativity and celebration. As the leading destination for creating and celebrating in North America, we operate over 1,300 stores in 49 states and Canada and online at Michaels.com &quot;and&quot; Michaels.ca .&quot;The Michaels Companies, Inc. also owns Artistree, a manufacturer of custom and specialty framing merchandise. Founded in 1973 and headquartered in Irving, Texas, Michaels is the best place for all things creative. For more information, please visit&quot; www.michaels.com .
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<br>
At Michaels, we prioritize the wellbeing of our teams by providing robust benefits for both full-time and part-time Team Members. Our benefits include health insurance (medical, dental, and vision), paid time off, tuition assistance, generous employee discounts, and much more. For more information, visit www.michaels.com .
<br>
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<b>Michaels is an Equal Opportunity Employer. We are here for all Team Members and all </b><b>customers</b> <b>to create, innovate and be better together.
</b><br>
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Michaels is committed to the full inclusion of all qualified individuals. In keeping with this commitment, Michaels will assure that people with disabilities are provided reasonable accommodations. Accordingly, if a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the job, and/or to receive all other benefits and privileges of employment, please contact Customer Care at 1-800-642-4235 (1800-MICHAEL).</div>

Manager - Real Estate Store Planning & CAD Design

TEEMA Group

<div><p><b>Executive Assistant II</b></p><p></p><h2 class="jobSectionHeader"><b>
Role Summary:</b></h2><p>
We&rsquo;re seeking an experienced and highly organized Executive Assistant II to provide professional, proactive support to senior leadership in a dynamic and fast-paced environment. This role is ideal for someone who thrives on multitasking, values precision, and takes pride in keeping operations running smoothly. As an Executive Assistant, you will act as a trusted partner to executives, manage complex schedules, facilitate communication, and ensure the seamless execution of key initiatives.</p><p>
This is a full-time, on-site role offering the opportunity to work closely with decision-makers and make a meaningful impact every day.</p><h2 class="jobSectionHeader"><b>
Key Duties and Responsibilities:</b></h2><ul><li><p>
Provide high-level administrative and executive support to assigned leaders, maintaining confidentiality and professionalism at all times.</p></li><li><p>
Manage complex calendars &mdash; schedule, prioritize, and coordinate meetings, appointments, and events, using sound judgment to resolve scheduling conflicts.</p></li><li><p>
Plan, organize, and participate in administrative and board-level meetings, including arranging meeting logistics, preparing agendas, recording minutes, and ensuring timely follow-up on action items.</p></li><li><p>
Act as a liaison between executives and key internal and external stakeholders, including staff, board members, and partners.</p></li><li><p>
Prepare correspondence, reports, and presentations with attention to detail and accuracy.</p></li><li><p>
Exercise independent judgment in handling sensitive information and administrative matters that require discretion.</p></li><li><p>
Prioritize and manage multiple projects simultaneously, ensuring deadlines are met efficiently and effectively.</p></li><li><p>
Support event coordination, travel arrangements, and other executive-level administrative needs as required.</p></li></ul><h2 class="jobSectionHeader"><b>
Required Qualifications:</b></h2><ul><li><p>
Minimum of 3 years of experience in executive, administrative, or office management support roles.</p></li><li><p>
Proven ability to manage executive calendars and coordinate multiple priorities.</p></li><li><p>
High school diploma or equivalent required (proof of education must be provided).</p></li><li><p>
Exceptional written and verbal communication skills.</p></li><li><p>
Strong organizational skills and a high level of attention to detail.</p></li><li><p>
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other office productivity tools.</p></li></ul><h2 class="jobSectionHeader"><b>
Desired Qualifications:</b></h2><ul><li><p>
Certified Administrative Professional (CAP) or Professional Administrative Certification of Excellence (PACE) preferred.</p></li><li><p>
Experience supporting senior executives or working in a healthcare or corporate environment is an asset.</p></li><li><p>
Ability to work both independently and collaboratively as part of a team.</p></li><li><p>
Professional demeanor with a proactive and solution-oriented mindset.</p></li></ul><h2 class="jobSectionHeader"><b>
Compensation and Work Details:</b></h2><ul><li><p><b>
Schedule:</b> Monday through Friday, 8-hour shifts</p></li><li><p><b>
Contract Duration:</b> 3-month assignment</p></li><li><p><b>
Location:</b> On-site in Irving, TX</p></li></ul><p></p>
#Workwolf</div>

Executive Assistant II

OPCO Skilled Management

<div><p>We are seeking a highly organized and proactive Executive Assistant to support multiple executives while also managing day-to-day office operations. This position requires someone who thrives in a fast-paced environment, demonstrates initiative, and possesses strong analytical and communication skills. The ideal candidate is tech-savvy, excels in calendar and time management, and has experience generating reports and interpreting business trends using Excel.</p>
<p><b>
Key Responsibilities</b></p>
<ul>
<li>Manage and coordinate calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.</li>
<li>Serve as the primary point of contact for internal and external stakeholders on behalf of the executive team.</li>
<li>Monitor, prioritize, and respond to emails and communication on behalf of executives as appropriate.</li>
<li>Create, compile, and analyze reports; summarize data and identify trends to support strategic decisions.</li>
<li>Maintain a high level of confidentiality and discretion in all matters.</li>
<li>Oversee daily office operations including supply ordering, and facility maintenance.</li>
<li>Organize and support internal events, meetings, and outings.</li>
<li>Provide administrative support to projects and presentations, including formatting documents, preparing agendas, and tracking deadlines.</li>
<li>Remain accessible after regular hours for time-sensitive or urgent matters.</li>
</ul>
<p><b>Qualifications</b></p>
<ul>
<li>3+ years of experience supporting senior-level executives.</li>
<li>Strong proficiency in Microsoft Excel (e.g., pivot tables, formulas, data visualization).</li>
<li>Exceptional organizational, multitasking, and time management skills.</li>
<li>Demonstrated experience creating and analyzing business reports.</li>
<li>Strong written and verbal communication skills.</li>
<li>Professional, polished, and reliable with a high degree of discretion.</li>
<li>Comfortable working independently and taking initiative.</li>
<li>Experience managing office operations or administrative teams is a plus.</li></ul></div>

Executive Assistant

Texan Credit Corporation

<p>Texan Credit has an Assistant Manager opening in our Irving office. Texan Credit is a Texas based company with over 110 offices between Texas and Oklahoma. We have been in business for over 17 years and need self-motivated individuals to join our team.</p><p><i><b>Visit www.TexanCredit.com</b></i> for more information on Texan Credit.</p><p>We offer competitive compensation, benefits package, and a lucrative bonus program.</p><ul><li>Starting hourly pay $13.50 but negotiable depending on experience.</li><li>90-day evaluation with the possibility of up to a 10% increase in pay.</li><li>8 days of paid time off after 90 days and 15 days after 1 year of employment.</li><li>401 K after 1 year of employment.</li><li>Optional health, vision, dental, disability, and life insurance coverage.</li><li>Full-time hours are always 40 or more each week.</li></ul><p>Responsibilities include but are not limited to.</p><ul><li>Assist the Manager in coordinating daily operations to be a profitable location.</li><li>Monitor market trends and make recommendations for operations.</li><li>Provide administrative support, including data entry and filing.</li><li>Answer phone calls and emails with professionalism and good phone etiquette.</li><li>Assist in training staff members.</li><li>Ensure compliance with company policies, procedures, and state laws.</li><li>Full account support including applications, underwriting, processing, and servicing accounts.</li></ul><p>Experience/Skills needed.</p><ul><li>Previous experience in a similar role preferred, but not required.</li><li>Strong organizational skills and attention to detail.</li><li>Experience with math calculations for daily, weekly, and monthly goals.</li><li>Familiarity with market trends and consumer preferences.</li><li>Strong phone etiquette and communication skills.</li><li>Ability to prioritize tasks and manage time efficiently.</li><li>Excellent customer service required.</li><li>A positive attitude and willingness to learn.</li><li>Bilingual is a plus!!</li></ul><p>Job Type: Full-time</p><p>Pay: $13.50 - $17.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Shift:</p><ul><li>8 hour shift</li></ul><p>Language:</p><ul><li>Spanish (Required)</li></ul><p>Ability to Commute:</p><ul><li>Irving, TX 75060 (Required)</li></ul><p>Work Location: In person</p>

Bilingual Assistant Manager

Ebon Solar, LLC

<p><b>Position Overview:</b></p><p>We are seeking an experienced and dynamic Human Resources Manager to lead and manage the HR function. This role is critical in establishing and maintaining a robust HR framework that supports our business objectives and fosters a positive workplace culture. The successful candidate will manage a new office and play a key role in setting up HR operations from scratch, ensuring compliance with local regulations, and building a high-performing team. <b>This is a local recruitment position for an onsite role; no relocation assistance will be provided.</b></p><p><b>Key Responsibilities:</b></p><ul><li><b>HR Strategy Development: </b>Develop and implement HR strategies and initiatives aligned with the overall business strategy.</li><li><b>Recruitment and Staffing: </b>Oversee the recruitment process for multiple entities to attract, hire, and retain top talent. Establish workforce planning to meet the needs of new facilities.</li><li><b>Policy and Compliance: </b>Ensure compliance with federal, state, and local employment laws and regulations. Develop and enforce company policies and procedures.</li><li><b>Employee Relations: </b>Foster a positive work environment through effective employee relations programs. Address employee concerns and grievances promptly and fairly.</li><li><b>Performance Management:</b> Implement performance management systems to drive employee performance and development. Conduct regular performance reviews and provide feedback.</li><li><b>Training and Development: </b>Identify training needs and develop programs to enhance employee skills and knowledge. Promote continuous learning and development.</li><li><b>Compensation and Benefits: </b>Develop competitive compensation and benefits programs to attract and retain employees. Ensure timely and accurate payroll processing.</li><li><b>Health and Safety:</b> Promote a safe working environment by ensuring compliance with health and safety regulations. Implement health and safety programs and initiatives.</li><li><b>HR Administration:</b> Manage HR administrative tasks including record-keeping, reporting, and HRIS management. Ensure data accuracy and confidentiality.</li><li><b>Office Management:</b> Manage local office including coordination of office services/maintenance, procurement of office supplies and equipment, and ad hoc banquet services.</li></ul><p><b>Qualifications:</b></p><ul><li>Undergraduate degree in Human Resources, Business Administration, or related field. Master&rsquo;s degree or HR certification is a plus.</li><li>Proficiency in English and Mandarin Chinese language skills are a required.</li><li>Minimum of 8-10 years of HR experience with at least 3-5 years in a senior HR leadership role, preferably in a manufacturing environment.</li><li>Proven experience in setting up HR functions in a new facility or start-up environment.</li><li>In-depth knowledge of US employment laws and regulations.</li><li>Strong interpersonal and communication skills with the ability to build relationships at all levels of the organization.</li><li>Strategic thinker with excellent problem-solving and decision-making skills.</li><li>Ability to adapt to a fast-paced and dynamic work environment.</li><li>Experience working in a multicultural and international company is preferred.</li><li>Proficiency in HRIS and Microsoft Office Suite.</li><li>Ability to pass background check.</li></ul><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Microsoft Office: 5 years (Required)</li></ul><p>Language:</p><ul><li>Mandarin Chinese (Required)</li></ul><p>Ability to Commute:</p><ul><li>Irving, TX 75062 (Preferred)</li></ul><p>Work Location: In person</p>

Human Resources Manager

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