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administrative assistant Jobs in Kansas City

administrative assistant

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administrative legal assistant

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office assistant bookkeeper

Callahan Manufacturing Inc.

We are looking for a self motivated individual to assist in various tasks. These include, but are not limited to; accounts receivable/payable, payroll, logistics, and other organizational activities. Must be a self starter and able to perform in a timely, accurate manner. 20-30 hours/ week.Job Types: Full-time, Part-timePay: $18.50 - $20.00 per hour

Office Assistant/Bookkeeper

Town of Raymond

General Summary:The Adult Services / Lead Librarian is a full-time, non-union, non-exempt, 40-hour, 52 week per year position that oversees the library&rsquo;s budget, physical materials, programs, and staff, ensuring all operations follow the policies set by the Board of Library Trustees. This position works closely with the Trustees as both an advisor and active contributor in developing policies, preparing and managing the budget, setting goals, planning services, and evaluating outcomes.In addition to providing direct service to patrons, this role carries broader operational, technology, and reporting responsibilities under the Library&rsquo;s updated organizational structure. The position focuses on delivering high-quality, forward-thinking services, maintaining strong financial oversight, and integrating technology to enhance both in-person and online patron experiences.Supervision Received:Works under the policy direction of the Board of Trustees and exercises independent judgment in daily operations in accordance with Town and Board of Library Trustees&rsquo; policies and New Hampshire library standards.Supervision Exercised: Supervises all library personnel and provides guidance, training, and oversight of all Library staff, aides, and other personnel as assigned, following all Town and Board of Library Trustees&rsquo; policies, procedures and applicable RSAs.Essential Job Functions and Responsibilities &ndash; Adult Services Librarian:&middot; Provides professional adult reference, readers&rsquo; advisory, and research assistance&middot; Manages and maintains a current and relevant adult circulating and reference collection, recommending new titles for acquisition to Trustees as well as books to be weeded&middot; Develops and evaluates adult programs, including ticketed or fee-based offerings&middot; Recognizes digital usage and online participation as core measures of patronage, and maintains supporting resources and equipment&middot; Oversees circulation services and interlibrary loan activities&middot; Maintains and advances the Library&rsquo;s website and digital platforms&middot; Demonstrates leadership in responsible AI adoption to enhance services and efficiency&middot; Coordinates services with Youth Services staff&middot; Represents the Library professionally within the community&middot; Responsible for public relations and promoting library programs and resources&middot; Perform any other duties as needed and assigned by the Board of Library Trustees.Essential Job Functions and Responsibilities &ndash; Lead Librarian:&middot; Acts as Library&rsquo;s administrative officer&middot; Personnel Management: Responsible for day-to-day staff management including, but not limited to, scheduling, training, coaching, payroll management, and recruitment; coordinates, facilitates, and if requested, participates in formal evaluation and discipline of workforce; recommends the appointment of all employees;&middot; Oversee and support front desk duties as needed&middot; Manage all fines, fees, donations, overdue notices and reports, memorial donations, etc.&middot; Correspond with patrons and informs Trustees of needs&middot; Manage and order library supplies, processing/cataloging all purchases&middot; Coordinate with the bookkeeper to collect and submit receipts and support accurate financial records&middot; Prepare monthly operational and financial summary reports for the Trustees&middot; Work with the Board of Library Trustees and the bookkeeper to create and manage an annual budget for the Town of Raymond warrant article&middot; Develops and enforces internal financial and compliance controls&middot; Embraces digital usage metrics and online participation as core measures of patronage, and maintains supporting resources and equipment;&middot; Recommends, manages, and implements changes, improvements, and initiatives to the library subject to the Trustees&rsquo; approval and direction Recommend updates to policies and procedures to the Trustees, and implement changes approved by the Trustees&middot; Provides supporting documents to the Trustees and attends Board of Trustees meetings as needed&middot; Maintains and advances Library&rsquo;s website and digital platforms&middot; Perform any other administrative duties as needed and assigned by the Board of Library Trustees.&middot; Demonstrates leadership in responsible AI adoption to enhance services and efficiency&middot; Coordinates services with Youth Services staff&middot; Represents the Library professionally and tactfully within the community&middot; Responsible for public relations and promoting library programs and resources&middot; Other duties as assignedMinimum Qualifications:&middot; Education: Batchelor&rsquo;s Degree.&middot; Experience: Minimum of 3 years of progressively responsible experience in library operations. (Equivalent education and experience may be considered in accordance with New Hampshire library guidance.)Knowledge, Skills and Abilities Required:&middot; Communication and organizational skills&middot; Strong interpersonal and collaboration skills&middot; Technology experience and/or knowledge of library driven technology services.&middot; Experience in long-range planning, budget development and management.&middot; Financial awareness sufficient for reporting and budget aligned operations&middot; Knowledge of RSA 202 and Dudley Tucker Library policies as established by the Board of Library Trustees.Pay: $45,000.00 - $50,000.00 per yearBenefits:<ul><li>457(b)</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Adult Services / Lead Librarian

Premier Tax & Accounting Services

Job Overview We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills. You will be the first point of contact for visitors and callers, managing multiple tasks with enthusiasm and professionalism. This paid position offers an exciting opportunity to develop your office management skills while supporting a vibrant team in a fast-paced environment.Duties<ul><li>Greet visitors warmly, manage check-in procedures, and direct them appropriately</li><li>Operate multi-line phone systems, answer inquiries, and route calls efficiently using professional phone etiquette</li><li>Handle incoming and outgoing correspondence, including emails, mail, and packages</li><li>Maintain organized filing systems, perform data entry, and ensure accurate record keeping using Microsoft Office and Google Workspace tools</li><li>Manage appointment scheduling, calendar coordination, and calendar management for staff members</li><li>Assist with bookkeeping tasks using QuickBooks and support basic office management functions</li><li>Provide exceptional customer service by supporting clients, vendors, and team members promptly and courteously</li></ul>Requirements<ul><li>Proven office experience with strong clerical skills and familiarity with office management procedures</li><li>Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications</li><li>Experience with multi-line phone systems and phone etiquette standards</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Strong organizational skills with the ability to prioritize tasks efficiently in a busy environment</li><li>Excellent typing speed and proofreading skills to ensure accuracy in all communications</li><li>Previous experience as a receptionist or administrative assistant in medical or dental settings is a plus</li><li>Knowledge of bookkeeping software such as QuickBooks or similar is advantageous</li><li>Demonstrated customer service skills with a friendly attitude and professional demeanor</li><li>Ability to manage time effectively while handling multiple responsibilities simultaneously</li></ul>Join us to be part of a lively team dedicated to providing outstanding support! This role is perfect for someone eager to grow their administrative expertise while making a positive impact every day. We value energetic professionals who thrive on organization, communication, and delivering top-tier customer support.Pay: $15.00 - $20.00 per hourWork Location: In person

Receptionist/Administrative Assistant

AAA Corporation

We are a small family owned small wholesale business for smoking products. We are looking for an office assistant position.We are looking for a candidates with good communication skills, likes to work with numbers all day. Have general knowledge of Microsoft Excel or Google Spreadsheet.Must have reliable transportation, and punctual. Must be fast learner, accurate, and pay attention to detail.Job Types: Full-time, Part-timePay: $16.00 per hourBenefits:<ul><li>Employee discount</li></ul>Work Location: In person

Office Assistant

AdvisaCare

<div>
 
 Looking for motivated staff to take care of our patients in the North Michigan Areas!
 
 
 
 
 AdvisaCare Home Health Care,
 
 a Medicare Certified Agency, is seeking experienced, motivated, and reliable
 
 *Home Health Certified Nursing Assistants*
 
 to provide personal care services to our
 
 clients
 
 serviced by our Northern Michigan office and the surrounding areas
 
 .
 
 
 
 
 The successful candidate will have a passion to provide care and ensure our patients will spend their days in comfort and with dignity.
 
 
 
 <ul>
 <li>
 Home Care Experience Preferred - But willing to Train the right candidate!!**
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 State Certified Nursing Assistant
 </li>
 <li>
 6 Months of experience preferred
 </li>
 <li>
 Deliver compassionate care and support to our patients and their families
 </li>
 <li>
 Work in a team responsibly and independently
 </li>
 <li>
 Good communication skills
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 Benefits AdvisaCare Can Offer YOU:
 
 
 
 <ul>
 <li>
 401K Retirement Plan for full time
 </li>
 <li>
 Medical Benefits Available for 30+ Hourly Employees
 </li>
 <li>
 Ability to earn PTO
 </li>
 <li>
 Excellent Pay / Weekly paychecks
 </li>
 <li>
 Employee Appreciation program
 </li>
 <li>
 Rewarding Work Environment
 </li>
 <li>
 Paid General Orientation
 </li>
 <li>
 Advanced Skilled Training offered
 </li>
 <li>
 Therapy Division
 </li>
 <li>
 24/7 staffing support
 </li>
 </ul>
</div>

Home Health Certified Nursing Assistant

TrustPoint Services

<div>TrustPoint Services is a growing consultancy helping independent insurance agencies build stronger, more profitable businesses. We&rsquo;re looking for a highly organized, flexible, and energetic Personal Assistant who thrives in a fast-moving environment. You&rsquo;ll work side-by-side with our CEO, coordinating logistics, producing polished materials, and helping bring big ideas to life.

 No two days look the same, and that&rsquo;s exactly how we like it. 
Operations &amp; Administrative Duties
<ul><li>Manage email inbox and follow up on behalf of the CEO</li></ul>
<ul><li>Schedule meetings and coordinate calendars
</li></ul><ul><li>Arrange travel (flights, hotels, itineraries)
</li></ul><ul><li>Ensure Director receives the weekly billing summary
</li></ul><ul><li>Personal appointment coordination, Events &amp; Team Culture
</li></ul><ul><li>Plan two in-person team get-togethers per year
</li></ul><ul><li>Coordinate monthly team (remote) activities and recognition gifts
</li></ul><ul><li>Source swag for Staff, Masterminds, and gifts for CFO clients
</li></ul><ul><li>Help plan and execute a CFO client event Content &amp; Marketing
</li></ul><ul><li>Build timed outlines and summaries for presentations
</li></ul><ul><li>Maintain libraries of presentations and articles
</li></ul><ul><li>Support development of online classes
</li></ul><ul><li>Assist in creating marketing materials for Mastermind Programs</li></ul>
<ul><li>Send, collect, and summarize pre/post surveys
</li></ul><ul><li>Build and format Mastermind booklets
</li></ul><ul><li>Coordinate speakers and manage follow-up</li></ul> 
Must-Have Traits
<ul><li>Exceptionally organized with strong follow-through
</li></ul><ul><li>Flexible self-starter who takes initiative
</li></ul><ul><li>Positive, fun energy that elevates the team
</li></ul><ul><li>Strong written and verbal communication
</li></ul><ul><li>High attention to detail
</li></ul><ul><li>Proficiency in Microsoft Office -Word, Excel, PowerPoint
</li></ul><ul><li>Willingness to try new things! Bonus Points For
</li></ul><ul><li>Executive or consultant support experience</li></ul>
<ul><li>Event planning experience
</li></ul><ul><li>Basic design skills (Canva, etc.)</li></ul><ul><li> 
Online course or LMS experience WHY YOU&rsquo;LL LOVE THIS ROLE</li></ul>
<ul><li>Work directly with the CEO on meaningful projects
</li></ul><ul><li>Variety across operations, events, and content
</li></ul><ul><li>Flexibility and autonomy in how you work
</li></ul><ul><li>Collaborative, upbeat team that values you
</li></ul><ul><li>Grow with a mission-driven business</li></ul> 
✨ Why This Role Is Awesome ✨ 
Looking for a role where no two days are the same? As Personal Assistant to the CEO at TrustPoint Services, you&rsquo;ll work closely with leadership, help bring big ideas to life, plan events people actually love, and keep a fast-growing business moving forward. You&rsquo;ll have autonomy, variety, and a team that truly values your energy and ideas. If you&rsquo;re organized, upbeat, and love meaningful work&mdash;this one&rsquo;s for you. 
If interested send your information to: angela@trustpointservices.net no phone call please</div>

Administrative Assistant

<div>On behalf of our client, True Light Family Resource Center, we are searching for an Office Manager. 
 
The Mission: Our mission is to serve individuals and families by providing for critical needs, connecting to community resources, and teaching job and life skills in a safe and supportive environment. For more information, please visit their website: https://truelightfrc.org/ (https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Ftruelightfrc.org%2F&amp;data=05%7C02%7Cmark.n%40e2Ekc.com%7Cad263cbd1a3448b926ad08deb1fa8178%7C2ae32665afc4472eb6398c2734d46f03%7C0%7C0%7C639143887061112648%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&amp;sdata=MF%2FTdjKhkLcyG40%2BFLSjDDFKkJibSy2xW7INasIMRrg%3D&amp;reserved=0)
Job Summary
The Office Manager plays a vital role in ensuring the smooth, efficient, and compliant day-to-day operations of our nonprofit organization. This position oversees administrative functions, office facilities, basic financial processes, grant reporting and support for staff and volunteers, all while aligning with the organization's mission and values. The ideal candidate is a highly organized, proactive problem-solver who thrives in a mission-driven environment and can multitask effectively with limited resources.
Key Responsibilities
Office Operations &amp; Administration
<ul><li>Manage day-to-day office functions, including supplies, equipment, furniture, and facility maintenance.</li><li>
Oversee office inventory, vendor relationships, and procurement while seeking cost-effective solutions.</li><li>
Coordinate meetings, events, and internal scheduling; prepare agendas, take minutes, and handle logistics.</li><li>
Serve as a contact for general inquiries, visitors, and correspondence.</li><li>
Maintain organized filing systems (physical and digital) for records, grants, and compliance documents.</li><li>
Support staff and volunteers with administrative tasks, travel arrangements, and expense processing.</li></ul>
Financial &amp; Compliance Support
<ul><li>Partner with external accounting team to assist with basic bookkeeping, accounts payable/receivable, invoice processing, and expense tracking using QuickBooks for accounting, Ramp for payment processing and Gusto for payroll.</li><li>
Help prepare budgets, financial reports, and grant-related documentation in collaboration with the Executive Director, Assistant Director, Board Treasurer and the external accounting team.</li><li>
Ensure compliance with nonprofit regulations, including record-keeping for audits, tax filings, and donor reporting.</li><li>
Manage employee benefits administration, payroll support (if applicable), and HR-related paperwork.</li></ul>
Human Resources &amp; Team Support
<ul><li>Assist with onboarding new staff and volunteers, including training on office systems and policies.</li><li>
Support recruitment processes, maintain personnel files, and help coordinate volunteer engagement.</li><li>
Foster a positive, collaborative office culture aligned with the nonprofit's mission.</li></ul>
Additional Duties
<ul><li>Act as liaison between the office, board members, donors, partners, and community stakeholders.</li><li>
Contribute to event planning, fundraising support, or program logistics as needed.</li><li>
Identify opportunities to improve processes, implement cost-saving measures, and enhance operational efficiency.</li><li>
Handle special projects assigned by the Executive Director.</li></ul> 
 
Qualifications &amp; Requirements
Education &amp; Experience
<ul><li>Associate's or Bachelor's degree in Business Administration, Nonprofit Management, or a related field (preferred).</li><li>
2&ndash;5 years of experience in office management, administrative support, or operations (nonprofit experience strongly preferred).</li><li>
Familiarity with nonprofit-specific practices such as grant management, donor databases, or compliance is a plus.</li></ul>
Skills &amp; Competencies
<ul><li>Strong organizational and multitasking abilities with excellent attention to detail.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and nonprofit tools used by the organization (QuickBooks for accounting, Ramp for payment processing, Gusto for payroll and Bloomerang for donor tracking.</li><li>
Basic bookkeeping or accounting knowledge; experience with financial software is highly desirable.</li><li>
Excellent written and verbal communication skills; professional demeanor when interacting with donors, board members, and the public.</li><li>
Ability to work independently as a self-starter while collaborating effectively in a small team environment.</li><li>
Passion for the nonprofit's mission and commitment to ethical, transparent practices.</li><li>
Problem-solving mindset and flexibility in a dynamic, sometimes resource-constrained setting.</li></ul>
What Success Looks Like
<ul><li>The office runs efficiently with minimal disruptions.</li><li>
Staff and volunteers feel well-supported.</li><li>
Administrative processes are streamlined and compliant.</li><li>
Resources are managed responsibly to maximize impact on the mission.</li></ul></div>

Office Manager

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