executive assistant

administrative assistant

hr assistant

receiving assistant

admin assistant

logistics assistant

Production Resource Group

<div>Overview:
<div>
Assist the Operations Manager in the day to day running of the warehouse and service department ensuring that the Company standards, safe working practices and good housekeeping are maintained throughout all areas in the location whilst ensuring that customer requirements are fulfilled on schedule.</div><div>
The Operations and Logistics Assistant&rsquo;s responsibilities include day to day support of the technical prep team, service department. Task will include scheduling and arranging labour, asset management, inventory control and other duties as assigned by the Operations Manager.</div>
Qualifications:
<ul><li>Previous experience in the industry and knowledge of the warehouse environment necessary.</li><li>
Essential knowledge of the technical equipment.</li><li>
Excellent people and leadership management skills.</li><li>
Excellent communicator with the ability to give clear direction.</li><li>
Ability to think strategically and to convey ideas effectively to others.</li><li>
Solid decision making and planning skills with the ability to adjust priorities, decisions and actions to respond to emands and new information.</li><li>
Good knowledge of the PRG Gearhouse technical principles of operation and maintenance of equipment.</li><li>
A desire to understand and keep the customer&rsquo;s needs continually in the forefront when taking actions.</li><li>
Ability to drive improvements and lead operational improvements.</li><li>
Strong organisational and analytical skills.</li><li>
Enthusiastic, with a positive attitude.</li><li>
Ability to perform under pressure.</li><li>
Good understanding of Health and Safety working practices.</li><li>
High degree of numeracy and literacy, with a disciplined approach to attention to detail.</li><li>
A willingness to continue to learn and develop in the role.</li></ul>
Responsibilities:
<ul><li>Ensure that overall work planning and resource allocation and activities are undertaken to meet the business requirements on a daily basis.</li><li>
Manage sub hire receipts and returns, ensuring that all hires are processed and returned on time and correctly documented.</li><li>
Oversee the loading and unloading of equipment as per the carnet shipping documents.</li><li>
Preparation and collation of Commercial Invoice and Packing Lists including HS Codes for shipments moving outside Riyadh,KSA</li><li>
Track all incoming and outgoing shipments via courier/freight.</li><li>
Ensure all records and documentation are maintained to provide an effective audit trail.</li><li>
Work with departments to ensure equipment prep lists are accurate and ready for warehouse prep inc equipment availability.</li><li>
Assist the Operations team to maintain up to the minute equipment status using the Company&rsquo;s equipment software system, Winhits. This includes current stock and the asset and barcoding of all new equipment received so that it is available for rental promptly.</li><li>
Ensure staffing levels and skills available are adequate for current and forecasted operational requirements.</li><li>
Ensure all warehouse procedures are followed and kept in place.</li><li>
Assist and help manage Goods In and Out of the warehouse including the safe loading and unloading of vehicles.</li><li>
Oversee the warehouse and surrounding premises, ensuring they are kept clean and tidy and that the Company&rsquo;s Health and Safety Policy is adhered to.</li><li>
Assist and schedule the undertaking of the annual stock cycle count with operational departments. Complete reports to document the results.</li><li>
Identify efficiencies and cost savings within the operation.</li><li>
Ensure Company Health and Safety rules are maintained at all times, instigating new Health and Safety procedures where necessary.</li><li>
Identify and implement new working procedures and practices.</li><li>
Assist with the management of the PAT test system and annual testing and certification of all Company equipment.</li><li>
Ensure adherence to Company quality standards, company policy, safe working practices, sustainability, professional housekeeping and staff discipline.</li><li>
Work closely as a team with Heads of Department to discuss and resolve collective issues.</li><li>
Maintain effective communication with team members and the Managment to ensure any issues or concerns are dealt with quickly.</li><li>
Assist in scheaduling and overseeing any building maintenance required.</li></ul><div></div><div><br>
Note: The above list of duties and responsibilities is not intended to be exhaustive. Employees may be required to undertake additional tasks consistent with the general profile of the role.</div></div>

Operations and Logistics Assistant (Live Events | Riyadh)

Parsons

<div><p>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
</p><p></p><p>When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
</p><p></p><p><b>Job Description:
</b></p><p>Parsons is looking for a highly organized and proactive <b>Logistic Coordinator - Saudi National </b>to join our team to manage the day-to-day logistics operations on our airfield and infrastructure project.
</p><p></p><p>This role involves coordinating the movement of materials, equipment, and personnel between multiple project sites to ensure timely delivery and efficient utilization of resources. The ideal candidate will have at least 2 years of experience in logistics coordination, preferably in large-scale construction or infrastructure projects.
</p><p></p><p><b>What You&rsquo;ll Be Doing:
</b></p><ul><li>Develop and implement logistics plans to support site operations, ensuring timely and efficient delivery of materials, equipment, and personnel to various project locations.
</li><li>Coordinate the movement of resources between different construction zones, ensuring alignment with project schedules.
</li><li>Monitor project timelines and coordinate with project managers to anticipate logistics needs and adjust plans accordingly.
</li><li>Supervise the daily on-site logistics operations, including managing inventory, controlling material handling, and ensuring efficient site access for deliveries.
</li><li>Work closely with the site teams to ensure all equipment and materials are in place for smooth workflow without delays.
</li><li>Track and report the status of materials and equipment, ensuring the timely return or relocation of unused assets.
</li><li>Arrange transportation and delivery schedules, ensuring coordination with vendors, suppliers, and contractors.
</li><li>Ensure safe and efficient delivery of goods to multiple locations on-site, including airside, landside, and terminal facilities.
</li><li>Manage vehicle access and ensure compliance with airport-specific regulations and safety requirements.
</li><li>Maintain accurate records of deliveries, inventory, and logistics activities.
</li><li>Coordinate with procurement and project teams to ensure all logistics-related documentation is up to date and aligned with project needs.
</li><li>Report any delays, issues, or logistical challenges to the project management team and help resolve them in a timely manner.
</li><li>Liaise with external suppliers, transport companies, and subcontractors to ensure smooth and efficient operations.
</li><li>Ensure that logistics contractors meet safety, quality, and performance standards.
</li><li>Negotiate delivery schedules, vehicle requirements, and other logistics needs with external vendors and service providers.
</li></ul><p></p><p><b>What Required Skills You&rsquo;ll Bring:
</b></p><ul><li>Bachelor&rsquo;s degree in Supply Chain Management, Logistics, or related field (preferred but not required).
</li><li>Minimum of 2 years of experience in logistics coordination, with a focus on construction or infrastructure projects.
</li><li>Experience in managing site logistics, inventory control, or transportation coordination is highly desirable.
</li><li>Strong organizational and multitasking skills, with an ability to prioritize tasks under pressure.
</li><li>Excellent communication and coordination skills, able to work effectively with cross-functional teams and external vendors.
</li><li>Understanding of logistics software and tools (e.g., SAP, Oracle, or similar platforms) is an advantage.
</li><li>Knowledge of airport or construction site safety and compliance regulations.
</li><li>Experience working on large-scale infrastructure or airport projects is a plus.
</li><li>Familiarity with site-specific logistics challenges, including coordination between airside and landside zones.
</li><li>Ability to work in a fast-paced environment while maintaining high standards of safety and efficiency.
</li><li>Knowledge of heavy equipment handling, material handling systems, and crane operations (a plus).
</li></ul><p></p>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
<p></p><p>We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
</p><p></p><p>Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</p></div>

Logistic Coordinator - Saudi National

Amazon

<div>
 <strong>
  <strong>
   DESCRIPTION
   <br/>
   <br/>
  </strong>
 </strong>
 Your responsibilities:
 <br/>
 <br/>
 First and foremost, support the overall, daily management of operational duties. This will mean deputizing for the Operations Manager, as and when required: you&rsquo;ll step in on their behalf where necessary.
 <br/>
 <br/>
 You will be expected to prioritize and continually improve the safety at the delivery station. You will be supervising logistics assistants, coordinators and delivery associates to ensure that every shipment is delivered meeting and exceeding the set operational KPIs.
 <br/>
 <br/>
 You will be monitoring the coordinator and associate performance and coaching them when needed, partnering with supporting departments to improve logistics processes and operations, communicating with our delivery service providers to set our expectations and raise the bar on quality on their deliverables.
 <br/>
 <br/>
 You will be expected to interview candidates for associate roles.
 <br/>
 <br/>
 You will be responsible for briefing and monitoring the workload of all drivers and associates. Therefore, you&rsquo;ll maintain a keen eye for detail, ensuring that all administrative tasks are accurately and fully completed. Moreover, you will measure and monitor overall workflows and daily metrics. This will enable you to assist the Operations Manager with tracking, trending and reporting on site performance, on a regular basis.
 <br/>
 <br/>
 In addition to your day-to-day responsibilities, you will also help with training and mentoring new Associates, ensuring that they are provided with the knowledge needed to successfully carry out their tasks. Further to this, you&rsquo;ll follow-up on and resolve any process-related issues as and when required.
 <br/>
 <br/>
 You are expected to be flexible to work in different shifts and to do overtime when needed.
 <br/>
 <br/>
 Finally, together with the Operations Manager, you will sufficiently resource your function from a personal standpoint. Resourcing, in this context, means multiple things: call-outs for training needs, absence and performance management, coaching and continuous monitoring of department productivity and many more.
 <br/>
 <br/>
 <strong>
  Basic Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience managing teams
  </li>
  <li>
   Experience with planning, performance metrics, and process improvement
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience in logistics
  </li>
  <li>
   Experience with data analysis
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   BASIC QUALIFICATIONS
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Experience managing teams
  </li>
  <li>
   Experience with planning, performance metrics, and process improvement
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   PREFERRED QUALIFICATIONS
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Experience in logistics
  </li>
  <li>
   Experience with data analysis
   <br/>
   <br/>
  </li>
 </ul>
 Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.
 <br/>
 <br/>
 <br/>
 <strong>
  Company
 </strong>
 - Afaq - Warehouse Branch
 <br/>
 <br/>
 Job ID: A2940150
</div>


Logistics Supervisor, AMZL

Avis AV Group

<p><b>Administrative Assistant &ndash; Audio Visual Company | Riyadh, Saudi Arabia</b></p><p>A reputable Audio Visual company based in Riyadh is seeking a proactive and well-organized <b>Administrative Assistant</b> to support our office operations and project teams.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage day-to-day administrative duties and ensure smooth office operations</li><li>Prepare and maintain documents, reports, and filing systems</li><li>Handle internal and external correspondence (emails, calls, courier, etc.)</li><li>Assist in coordinating meetings, appointments, and travel arrangements</li><li>Communicate with clients, vendors, and team members for project-related support</li><li>Monitor office supplies and handle procurement as needed</li><li>Support HR and finance teams with basic administrative tasks</li></ul><p><b>Requirements:</b></p><ul><li>Minimum 1 year&rsquo;s experience in a similar administrative role</li><li>Proficient in Microsoft Office (Excel, Word, Outlook)</li><li>Excellent communication skills in English (Arabic is a plus)</li><li>Strong organizational and multitasking skills</li><li>Driving License is required</li><li>Ability to work independently and within a team</li><li>Knowledge of basic accounting or logistics is an advantage</li><li>Transferable Iqama will get preference.</li></ul><p><b>Location:</b> Riyadh, Saudi Arabia</p><p>Job Types: Full-time, Permanent</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Administrative: 1 year (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>License/Certification:</p><ul><li>Driving License (Required)</li></ul><p>Location:</p><ul><li>Riyadh (Preferred)</li></ul>

Admin Assistant

Confidential

<div>
 <p>
  <strong>
   Job Summary:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Executive Assistant provides high-level administrative support to senior executives, ensuring smooth operations and efficient time management. This role requires exceptional organizational skills, discretion, and the ability to handle confidential information. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Manage executives&rsquo; calendars, schedule meetings, and coordinate travel arrangements.
  </li>
  <li>
   Prepare and edit correspondence, reports, and presentations.
  </li>
  <li>
   Organize and maintain files, records, and databases.
  </li>
  <li>
   Serve as the primary point of contact between executives and internal/external stakeholders.
  </li>
  <li>
   Screen and direct phone calls, emails, and other communications.
  </li>
  <li>
   Draft and proofread business documents, memos, and emails.
  </li>
  <li>
   Arrange and prepare materials for meetings, including agendas and minutes.
  </li>
  <li>
   Coordinate logistics for executive meetings, conferences, and corporate events.
  </li>
  <li>
   Assist in special projects, research, and data analysis as needed.
  </li>
  <li>
   Track deadlines, follow up on action items, and ensure timely completion of tasks.
  </li>
  <li>
   Handle sensitive information with professionalism and confidentiality.
  </li>
  <li>
   Maintain a high level of integrity in all interactions.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Skills:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   5+ years as an Executive Assistant, Administrative Assistant, or similar role supporting C-level executives.
  </li>
  <li>
   Ability to prioritize tasks, meet deadlines, and manage multiple projects efficiently.
  </li>
  <li>
   Excellent verbal and written communication skills.
  </li>
  <li>
   Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (Zoom, Slack, Teams).
  </li>
  <li>
   High level of confidentiality and sound judgment.
  </li>
  <li>
   Proactive mindset with the ability to anticipate needs and resolve issues independently.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Benefits:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Opportunity to work closely with top executives and contribute to key business decisions.
  </li>
  <li>
   Dynamic, fast-paced work environment with growth potential.
  </li>
  <li>
   Competitive salary and benefits package.
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant

Qiddiya Investment Company

<div><p>Qiddiya Investment Company is at the forefront of building a new entertainment and cultural hub in Saudi Arabia. We are seeking an enthusiastic and dynamic Assistant Manager - Destination Activation to join our talented team and play a key role in bringing our visionary projects to life.</p><p>
As the Assistant Manager of Destination Activation, you will be responsible for developing and executing activation strategies that enhance the guest experience and promote engagement with our offerings. You will work closely with various stakeholders to ensure that our events, programs, and activations are immersive, memorable, and align with Qiddiya's objectives for delivering world-class entertainment experiences.</p><p>
Your creativity, organizational skills, and ability to collaborate effectively will be essential in creating experiences that resonate with our audiences.</p><h3 class="jobSectionHeader"><b><br>
Responsibilities</b></h3><ul>
<li>Plan, coordinate, and execute destination activation events and programs that drive visitor engagement and brand awareness.</li>
<li>Collaborate with internal departments and external partners to design and implement innovative activation strategies.</li>
<li>Monitor industry trends and competitor activities to identify opportunities for enhancement and differentiation.</li>
<li>Develop and manage activation budgets, ensuring effective allocation of resources.</li>
<li>Oversee logistics, vendor management, and on-site coordination for all activation events.</li>
<li>Implement marketing and promotional strategies to maximize attendance and participation in activations.</li>
<li>Gather feedback and analyze data to assess the effectiveness of activations and make improvements.</li>
<li>Ensure all activations comply with safety regulations and meet organizational standards.</li>
</ul><p><b>Requirements</b></p><ul>
<li>
Bachelor's degree in Event Management, Marketing, Hospitality, or a related field.</li>
<li>At least 4-6 years of experience in event planning, destination management, or related fields.</li>
</ul><p><b>
Benefits</b></p></div>

Assistant Manager - Destination Activation

Mace Group

<p></p><div><div>Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.</div><div></div><p>
Day to day delivery of front-of-house, Office Management and Mobilization Logistics functional support for the Mace Arabia and the RHQ. A fast-paced role with multiple different areas of responsibility, a strong organizational mindset and attention to detail is required from the successful applicant. Customer and employee facing, the role holder will require good written and spoken English &amp; Arabic and be experienced in communicating clearly and effectively with a wide range of people. The role-holder would cover for the Office Management Assistant Manager and the PRO Senior Assistant in the event of absence.</p><p></p><div>
The role has day-to-day financial responsibilities associated with it.</div><p><br>
You&rsquo;ll be responsible for:</p><ul><li><div><br>
Delivering high-quality front-of-house service.</div></li><li><div>
Conduct of Office Walkthroughs for office maintenance purposes.</div></li><li><div>
Supporting the day-to-day organization of Office Mgmt. support staff, drivers and vendors as directed.</div></li><li><div>
Supporting the execution of office moves and relocations.</div></li><li><div>
Day to day management of office suppliers, supporting payment management as required (invoicing and recharges). Management of deliveries and payment &amp; reconciliation of petty cash.</div></li><li><div>
Supporting the delivery of RHQ and other team events &amp; provision of day-to-day admin and supplier management support to Mace RHQ and programmes.</div></li><li><div>
Supporting the employee exit process by tracking the prompt return of company assets.</div></li><li><div>
Day to day administration of RHQ/Mace carpool.</div></li><li><div>
Supporting the provision of Mobilization Logistics Services for new joiners to Mace Arabia.</div></li></ul><p></p><p>
You&rsquo;ll need to have:</p><p></p><ul><li><div>
Necessary visa criteria for the Kingdom of Saudi Arabia and have relevant work experience working on high valued projects/ programmes for a project management consultancy business, which are required for immigration and client approval.</div></li><li><div>
Experience in systematic management of data &amp; suppliers</div></li><li><div>
Experience in management of Purchase Orders, payments, petty cash and recharging.</div></li><li><div>
Very good written &amp; spoken ability in English. Conversational Arabic an advantage.</div></li><li><div>
Strong capability in MS Office programmes including Excel, Word, Outlook and PowerPoint.</div></li><li><div>
Experience in using web-based applications/software.</div></li></ul><div></div><div>
Our values</div><div></div><div>
Safety first - Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.</div><div></div><div>
Client focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.</div><div></div><div>
Integrity - Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations.</div><div></div><div>
Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.</div><div><br>
Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.<br>
<br>
We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role</div><p>
#LI-Onsite</p></div>

Office Management Assistant

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