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receptionist/administrative assistant Jobs in Indianapolis

receptionist/administrative assistant

office assistant

Transjet Cargo India Private Limited

<p><b>Job Overview</b><br/>We are seeking a dynamic and highly organized Receptionist/Executive Assistant to join our team! This vital role combines front desk responsibilities with executive support tasks, ensuring smooth daily operations and seamless communication within the organization. The ideal candidate will be proactive, detail-oriented, and possess excellent interpersonal skills to create a welcoming environment for visitors and clients while providing top-tier administrative assistance to leadership. This paid position offers an exciting opportunity to develop a diverse skill set in a fast-paced, professional setting.</p><p><b>Responsibilities</b></p><ul><li>Greet visitors, manage multi-line phone systems, and handle all front desk duties with professionalism and warmth</li><li>Manage calendar schedules using Microsoft Outlook Calendar and Google Workspace, coordinating appointments, meetings, and events efficiently</li><li>Provide executive administrative support including email management, transcription, proofreading, and document preparation using Microsoft Office and other office tools</li><li>Organize and maintain filing systems, data entry records, and office supplies to ensure operational efficiency</li><li>Assist with event planning and project coordination for company functions or special initiatives</li><li>Handle bookkeeping tasks such as invoicing, expense tracking, and basic QuickBooks data entry</li><li>Support office management activities including office supply procurement, maintenance requests, and ensuring a tidy work environment</li></ul><p><b>Experience</b></p><ul><li>Proven experience in administrative roles such as office assistant, personal assistant, or front desk receptionist with a strong background in clerical duties</li><li>Demonstrated ability to manage calendars effectively using Microsoft Outlook Calendar or Google Workspace</li><li>Experience with bookkeeping software like QuickBooks and familiarity with basic bookkeeping practices</li><li>Skilled in event planning, project coordination, and managing multiple priorities simultaneously</li><li>Excellent typing speed combined with strong organizational skills and attention to detail</li><li>Proficient in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and data entry systems</li><li>Exceptional phone etiquette skills with experience handling multi-line phone systems and providing outstanding customer service</li><li>Knowledge of transcription, proofreading, filing systems, and document management processes</li><li>Previous office experience supporting executives or teams in a fast-paced environment is highly desirable</li></ul><p>Join us to be part of a vibrant team dedicated to excellence! This role offers the chance to grow your administrative expertise while contributing to the smooth functioning of our organization. We value proactive individuals who thrive on organization, communication, and delivering exceptional support every day.</p><p>Pay: $20.00 - $23.00 per hour</p><p>Benefits:</p><ul><li>Health insurance</li></ul><p>Work Location: In person</p>

Resecptionist/ Executive Assistant

State of Indiana

<div></div><div><div><div><div><div>Date Posted: Jun 12, 2026
</div></div></div></div><div><div><div><div>Requisition ID: 479212
</div></div></div></div><div><div><div><div>Location:
<p>Indianapolis, IN, US, 46205<br>
</p>
</div></div></div></div><div><div><div><div><h1 class="jobSectionHeader"><b>Work for Indiana</b></h1><br>
<p></p><div><p>Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</p><br>
</div><p></p><p><b>Indiana School for the Blind &amp; Visually Impaired (ISBVI):
</b><br>
The School is nationally and internationally recognized for its excellence and best practices in educating children and young adults who are blind or have low vision. The School is a critical resource for Indiana&rsquo;s children who are blind or have low vision and the teachers, parents, and caregivers who work with them. Every year, we educate hundreds of children and young adults ranging from 3 to 22 years old and living in all parts of Indiana, many of whom, due to severe or multiple disabilities, other schools in the state have difficulty serving or cannot serve.</p><br>
<p></p><p><b>Role Overview:</b></p>
<p>The Clerical Assistant supports the efforts of the Outreach Team by being available for customer support to school districts, reviewing and editing consultation reports, verifying and entering billing, and overall organization of the office. You will partner with the Director, Consultants, and Orientation and Mobility Specialists to respond to inquiries and service requests.</p><br>
<p></p><p>Your work will have a direct impact on the population we serve in our school and external school districts.</p><br>
<p></p><p>This role requires:</p>
<ul><li>Exceptional communication skills.</li>
<li>Excellent organizational skills.</li>
<li>Ability to review and edit documents.</li>
<li>A desire for excellent customer support.</li>
<li>Technical skills for billing school districts and tracking invoices.</li><br>
</ul><p></p><p>This role is located at the Indiana School for the Blind and Visually Impaired in Indianapolis, Indiana. Braille is not required for this role.</p><br>
<p></p><p><b>Salary</b>:</p>
<p>The salary for this position traditionally starts at $27,638.00 but may be commensurate with education or work experience. Use our Compensation Calculator to view the total compensation package.</p><br>
<p></p><div><div><div><h2 class="jobSectionHeader"><b>A Day in the Life:</b></h2>
</div><div><p>Responsibilities include:</p>
<ul><li>Support daily office operations perform general office tasks.</li>
<li>Respond to inquiries and direct them to the appropriate individuals.</li>
<li>Open, sort, and route incoming mail and correspondence. Prepare outgoing mail.</li>
<li>Send, receive, and process billings for various consultive services and program items.</li>
<li>Accurately maintain and organize office files.</li>
<li>Deliver messages and run errands.</li>
<li>Maintain inventory, orders, and distributes supplies.</li>
<li>Complete tasks or projects assigned by supervisor in a timely manner.</li><br>
</ul><p></p><p>The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>What You'll Need for Success:</b></h2>
</div><div><p>Individuals in this role should minimally be able to articulate or demonstrate the following:</p>
<ul><li>Working knowledge of general office functions and clerical procedures.</li>
<li>Basic computer skills.</li>
<li>Active listening skills.</li>
<li>Effective written and verbal communication skills.</li>
<li>Organizational skills with the ability to prioritize tasks effectively.</li>
<li>Attention to detail and proofreading skills.</li>
<li>Ability to use Microsoft Office Suite (Word, Excel, Outlook).</li>
<li>Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties.</li>
<li>Ability to work independently.</li>
<li>Ability to provide effective and professional customer service to internal and external parties.</li>
<li>Ability to perform essential functions with or without reasonable accommodation.</li><br>
</ul><p></p><p><b>A degree is not required. However, a High School Diploma or High School Equivalent (HSE) is required.</b></p>
</div></div><div><div><h2 class="jobSectionHeader"><b>Supervisory Responsibilities/Direct Reports:</b></h2>
</div><div><div>This role may provide direct supervision for one or more staff members.</div><br>
</div></div></div><p></p><p><b>Benefits of Employment with the State of Indiana:</b></p>
<p>The State of Indiana offers a comprehensive benefits package for full-time employees that includes:</p>
<ul><li>Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li>
<li>Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li>
<li>Health savings account, which includes bi-weekly state contribution</li>
<li>Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li>
<li>Two (2) fully-funded pension plan options</li>
<li>A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
<ul><li>150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li>
<li>Up to 15 hours of paid community service leave</li>
<li>Combined 180 hours of paid vacation, personal, and sick leave time off</li>
<li>12 paid holidays, 14 in election years</li>
</ul></li><li>Education Reimbursement Program</li>
<li>Group life insurance</li>
<li>Referral Bonus program</li>
<li>Employee assistance program that allows for covered behavioral health visits</li>
<li>Qualified employer for the Public Service Loan Forgiveness Program</li>
<li>Free Parking for most positions</li>
Free LinkedIn Learning access<br>
<li>
</li></ul><p></p><p><b>Equal Employment Opportunity:</b></p>
<p>The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</p></div></div></div></div></div><p></p>

Clerical Assistant

GENTLE DENTIST

Gentle Dentist
<br><br>
Flex Expanded Functions Dental Assistant
<br><b>Job ID:</b> 143
<br><b>Location:</b> Multiple Gentle Dentist practices within the Indianapolis area
<br><b>Job Type:</b> Part-time
<br><b>Weekly hours:</b> 24
<br><br>
The ideal Flex Team Member will be a person who loves change and is comfortable commuting to different offices within the Indianapolis area. The ability to adapt to different personalities and provide assistance where it is needed.
<br>We’re seeking a dedicated and compassionate EFDA to join our team. Our practice is committed to delivering exceptional patient care in an environment where both patients and team members are treated with respect, trust, and genuine support.
<br><br>
<b>What You’ll Love About Us:</b><br>
<ul>
<li>A Positive, Team-Oriented Culture: We believe in supporting one another and celebrating successes, big or small.</li>
<li>Opportunities for Growth: We’re committed to helping you advance your skills and reach your career goals.</li>
<li>Modern Technology & Techniques: Work with state-of-the-art tools in a practice that values staying ahead of the curve.</li>
<li>Work-Life Balance: Flexible scheduling and an environment that respects your personal time.</li>
</ul>
Responsibilities
<br><ul>
<li>Delivers clinically excellent dental care through education and quality treatment. Assists dentists and hygienists in quality diagnosis through X-rays, verbal communication, and other dental tests as directed.</li>
<li>Prepares treatment room for patients by following prescribed procedures and protocols. Provides instrumentation by sterilizing and delivering instruments to the treatment area; positioning instruments for the dentist's access; suctioning; and passing instruments.</li>
<li>Places and finishes permanent restorations, completes preliminary Impressions, makes and polishes temporary crowns, removal temporary crowns, and fitting of permanent crowns and bridges, adjusting occlusions and interproximal areas, application of sealants, and adjusting partials and dentures.</li>
</ul>
Qualifications
<br><ul>
<li>Certification as an Expanded Functions Dental Assistant (EFDA) or equivalent.</li>
<li>Current CPR/BLS certification.</li>
<li>High School Diploma or equivalent</li>
<li>Strong knowledge of dental procedures, terminology, and equipment.</li>
<li>Excellent communication skills and a compassionate approach to patient care.</li>
</ul>
Any offer of employment is contingent upon the Company’s determination that the candidate has successfully passed a background check, including a drug screen.
<br>We are an equal-opportunity employer and consider all qualified candidates equally.

Flex Expanded Functions Dental Assistant

OrthoIndy

<p></p><div><div><div><p><b>Facility</b>: OrthoIndy Northwest, Indianapolis, IN
<br>
Department: PAT / Pre-Admission Testing
<br>
<b>Shift Details</b>:<b> Full-time, 40 hours per week, Monday-Friday 9:00 am - 5:30 pm. Full benefits included and we are closed the six major holidays each year!</b></p>
<p>At OrthoIndy everything we do is about creating a caring, connected and committed workforce that directly improves the quality of life for our employees and customers.</p>
 <p><b>Be part of something great!</b></p>
<p>At OrthoIndy, we provide leading-edge bone, joint, spine and muscle care from 22 locations throughout Central Indiana, staying true to our mission and our patients by offering a full range of procedures and treatment options. We have over 100 physicians in our practice and we continue to be one of the most highly respected and trusted orthopedic practices in the Midwest. OrthoIndy has received national recognition for patient safety and orthopedic excellence and our philosophy is a physician-owned hospital model where patients experience superior service, safety and patient satisfaction because physicians are involved in every aspect of your care. OrthoIndy is also the official orthopedic provider for the Indiana Pacers and Indiana Fever.</p>
<p><b>General Statement of Duties</b>:</p>
<p>The Medical Assistant PAT is the liaison between the patient and the medical doctors or their support staffs. Job responsibilities include following the patient from the time of arrival to their time of departure and making sure all the patients and Physician needs are met to provide the best experience as possible.</p>
<p><b>Essential Duties</b>:</p>
<div><ul><li>Responsible for gathering complete and appropriate medical information to assist the medical staff. Ensures proper information gathering to eliminate unnecessary return calls on the part of the medical staff. Responds to patient messages promptly by gathering information for providers and answering voice messages. Verifies pharmacy information in the EMR. Completes prior authorization requests. Responsible for obtaining patient information as requested. Responsible for entering data and orders into EMR as requested by the Physician.</li></ul>
<ul><li>Assists patients from check in to check out and escorts patients to the proper location within the department. Obtains and reports vital signs, venipuncture and EKGs. Keeps patients informed throughout their visit and providing education as directed.</li></ul>
<ul><li>Serves as a main point of contact for assigned Physicians and nursing staff. Maintains rapport with Physicians, patients, and co-workers, ensuring satisfaction. Handles phone navigation and documents appropriately. Schedules clinic appointments and obtains insurance authorizations.</li></ul>
<ul><li>Manages clinic templates for assigned Physicians. Schedules patient appointments for assigned Physicians and reschedules when necessary. Assists in coordinating add-ons and cancelled clinic appointments. Blocks Physician template for meetings, vacations, and rescheduled patients as needed due to schedule changes.</li></ul>
<ul><li>Supports departmental and corporate strategic plans and ensure successful implementation. Supports company and department quality assurance initiatives and goals by following all policies and procedures.</li></ul>
<ul><li>Responsible for supporting other employees, which may include changing stations or assignments.</li></ul>
</div><p><b>Requirements</b>:</p>
<ul><li>High school diploma or general education degree (GED) required.</li>
<li>Specialty training beyond high school (e.g., Vocational School) preferred.</li>
<li>2-4 years of related experience required; 4-6 years of related experience preferred.</li>
<li><b>One of the following is </b><b>required</b>:</li>
</ul><ul><li>License Practical Nurse (LPN) degree and active Indiana LPN license; <b><i>OR</i></b></li></ul>
<ul><li>American Association of Medical Assistants certification; <b><i>OR</i></b></li></ul>
<ul><li>Emergency Medical Technician (EMT) certification and active Indiana license; <b><i>OR</i></b></li></ul>
<ul><li>Certified Nursing Assistant (C.N.A.) certification and active Indiana license.</li></ul>
<ul><li>BLS certification required.</li>
</ul><p>OrthoIndy is an Equal Opportunity Employer</p></div></div></div><p></p>

Medical Assistant (MA) - Pre-Admission Testing

Quick Repair

<p>.1 <b>Customer Service</b></p><ul><li>Greet customers (in person and on the phone) warmly and professionally.</li><li>Assist with customer inquiries regarding services, pricing, and repair statuses.</li><li>Handle customer complaints or concerns and direct them to appropriate management if needed.</li></ul><p>2. <b>Scheduling and Appointment Management</b></p><ul><li>Schedule repair appointments for trucks and trailers.</li><li>Manage the service calendar to optimize workflow.</li><li>Coordinate with technicians to ensure proper scheduling for vehicle repairs and maintenance.</li></ul><p>3. <b>Processing Service Orders</b></p><ul><li>Open, update, and close repair orders in the shop&rsquo;s system.</li><li>Input customer and vehicle information into the database.</li><li>Ensure all service details are accurately recorded, including repairs, parts, and time estimates.</li></ul><p>4. <b>Communicating with Technicians</b></p><ul><li>Relay important information between the service team (technicians/mechanics) and customers.</li><li>Coordinate parts orders with parts suppliers and technicians as needed for repairs.</li></ul><p>5. <b>Handling Invoices and Payments</b></p><ul><li>Prepare invoices for customers once repairs are completed.</li><li>Collect payments (cash, credit, or insurance) and maintain records.</li><li>Ensure proper documentation for warranty claims and insurance billing.</li></ul><p>6. <b>Maintaining Records</b></p><ul><li>File and organize service records and customer files.</li><li>Track repair histories for vehicles serviced at the shop.</li><li>Maintain inventory records for parts used in repairs.</li></ul><p>7. <b>Data Entry and Office Support</b></p><ul><li>Enter data into the computer system accurately and efficiently.</li><li>Assist in other administrative tasks, such as ordering office supplies or processing mail.</li><li>Support the manager and staff with any additional administrative needs.</li></ul><p>8. <b>Safety and Cleanliness</b></p><ul><li>Ensure the front desk and customer-facing areas are clean and organized.</li><li>Assist in maintaining a safe work environment by following shop safety guidelines.</li></ul><p>9. <b>Communication with Insurance Companies</b></p><ul><li>Assist customers with insurance-related questions or claims.</li><li>Provide necessary documentation for claims or repairs covered by insurance.</li></ul><p>10. <b>Basic Technical Knowledge</b></p><ul><li>While not a technical role, familiarity with basic truck and trailer repair terminology is helpful to assist customers and communicate with the repair team effectively.</li></ul><p>In addition to these tasks, the receptionist is expected to maintain a professional demeanor, multitask, and possibly work with other administrative staff to ensure smooth operations in the shop. Strong communication and organizational skills are essential, as well as a willingness to learn the specifics of the heavy-duty repair industry.</p><p>Job Type: Full-time</p><p>Pay: $15.50 - $19.04 per hour</p><p>People with a criminal record are encouraged to apply</p><p>Work Location: In person</p>

Receptionist/Administrative Assistant

Dentons Bingham Greenebaum LLP

<p><b>SUMMARY/OBJECTIVE:</b></p><p>Dentons Bingham Greenebaum LLP has an excellent opportunity for an experienced Legal Administrative Assistant in our Indianapolis office. This role supports multiple attorneys mostly, but not exclusively, in the Tax &amp; Litigation practice departments. The ideal candidate will have at least 7 years of experience working as a Legal Administrative Assistant with a sophisticated Litigation practice group. Experience with contract and commercial disputes, products liability and mass tort, and/or employment litigation is a plus.</p><p>This position will include traditional LAA responsibilities including but not limited to: preparation of detailed legal documents, electronic filings, client management, formatting, proofreading and editing of documents, travel arrangements, and other legal assistant functions. We seek candidates that are self-directed, high energy, and have advanced computer skills.</p><p><b>Responsibilities:</b></p><ul><li>Maintain positive contact and communications with clients, attorneys and staff in large law firm environment.</li><li>Preparation and processing of documents including electronic filings.</li><li>Maintain schedules and calendars for multiple attorneys and transactions, tracking of critical dates.</li><li>Open new client matters.</li><li>Maintaining accurate and current information in case management system/iManage.</li><li>Meet client deadlines and adapt to industry changes.</li><li>Ensuring timely delivery of outgoing mail, messenger deliveries, overnight deliveries, etc.</li><li>Ensuring timely, courteous, and thorough responses to a heavy volume of email correspondence.</li><li>Proofreading and editing legal documents timely.</li><li>Providing support to attorneys in a high volume, time sensitive atmosphere.</li><li>Performing other duties and responsibilities as needed.</li></ul><p><b>Job Requirements:</b></p><ul><li>7+ years of legal secretary experience preferred. Experience with contract and commercial disputes, products liability and mass tort, and/or employment litigation is a plus.</li><li>Solid understanding of the legal process with considerable knowledge of legal terminology regarding litigation documents and litigation procedures including rules and procedures of the State, Federal and Appellate court systems.</li><li>Excellent computer/technical skills and effective communication skills a must.</li><li>Attention to detail with excellent proofreading skills.</li><li>Proven success as a positive team player as well as an independent worker.</li><li>Ability to multi-task and balance multiple projects and priorities simultaneously.</li><li>Concrete understanding of Partner level communication styles, expectations, turnaround demands and sense of urgency.</li><li>Learns quickly, aptitude for detail oriented projects, and eager to grow with this practice group.</li></ul><p><b>Working Conditions:</b></p><p>We are seeking a talented individual who is located in Indianapolis, Indiana, and who can thrive in both an in-office and a remote working environment.</p><p><i><b>The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.</b></i></p><p><i><b>Dentons Bingham Greenebaum LLP offers a competitive salary and benefits package.</b></i></p><p><i><b>Dentons Bingham Greenebaum LLP is an Equal Opportunity Employer of Individuals with Disabilities and Protected Veterans. Dentons Bingham Greenebaum LLP is an Affirmative Action Employer. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records</b></i></p><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>Do you have any experience with Tax Litigation?</li></ul><p>Education:</p><ul><li>Associate (Preferred)</li></ul><p>Experience:</p><ul><li>Litigation: 7 years (Preferred)</li><li>Microsoft Office: 7 years (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Indianapolis, IN 46204 (Required)</li></ul><p>Work Location: Hybrid remote in Indianapolis, IN 46204</p>

Legal Administrative Assistant - Tax & Litigation

La Quinta Inns & Suites

<p><b>Job Overview</b>  <br/>We are seeking a dynamic and friendly Front Desk Agent to serve as the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and ensure smooth administrative workflows. Your energetic approach and organizational skills will help create a positive first impression for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management expertise while supporting daily operations with enthusiasm and professionalism.</p><p><b>Duties</b></p><ul><li>Greet visitors, clients, and staff with a warm, professional demeanor, ensuring they feel welcomed and valued  </li><li>Answer multi-line phone systems promptly and courteously, directing calls efficiently to appropriate departments or personnel  </li><li>Manage appointment scheduling and calendar coordination using tools like Google Workspace and Microsoft Office applications  </li><li>Handle data entry, filing, and document proofreading to maintain accurate records and support administrative tasks  </li><li>Assist with office management duties such as supply inventory, mail distribution, and maintaining a tidy reception area  </li><li>Provide customer support by addressing inquiries, providing information, and resolving issues with excellent phone etiquette  </li><li>Support bookkeeping tasks using QuickBooks or similar software to ensure accurate financial recordkeeping</li></ul><p><b>Requirements</b></p><ul><li>Proven office experience with strong clerical skills including data entry, filing, and proofreading  </li><li>Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools  </li><li>Experience managing multi-line phone systems and demonstrating professional phone etiquette  </li><li>Bilingual abilities are highly desirable to effectively communicate with diverse clientele and staff  </li><li>Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment  </li><li>Previous experience in front desk or administrative roles such as medical or dental receptionist is preferred  </li><li>Personal assistant or office management experience that demonstrates excellent time management and calendar coordination skills  </li><li>Knowledge of bookkeeping software like QuickBooks is a plus for supporting financial tasks</li></ul><p>Join us in creating an energetic environment where your organizational talents shine! This role is perfect for someone eager to grow their administrative expertise while delivering outstanding customer service. We value proactive individuals who thrive on multitasking, attention to detail, and fostering positive interactions at every touchpoint.</p><p>Pay: $13.00 - $15.00 per hour</p><p>Work Location: In person</p>

Front Desk Agent

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