administrative assistant Jobs in Indianapolis

administrative assistant

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office assistant

Archdiocese of Indianapolis

<div><p>Roncalli High School on the southside of Indianapolis is hiring an Administrative Assistant to assist with administrative needs in the main office and assistance to the principal and other administration as needed.<br>
<br>
Responsibilities:</p><ul><li>
Greet students and guests, answering phones, and monitoring access to the building for anyone visiting campus</li><li>
Assist the main office with administrative tasks such as ordering office supplies, preparing monthly birthday post cards, and maintaining the postage machine</li><li>
In charge of calculating academic points for students for the end of the year awards banquet</li><li>
Cross train as backup to the attendance officer position</li><li>
Reconcile the &quot;R&quot; card for the principal each month</li><li>
Print exam cards for students</li><li>
Orders coke machine supplies for the wellness center</li><li>
Tracks years of service for faculty, staff and head coaches and orders respective gifts at the end of each year</li><li>
Assists the principal and administration with a variety of needs on a daily basis</li></ul></div><p></p>

Administrative Assistant

Quarles & Brady LLP

<p></p><div><div><div><div><b>Office Locations: Indianapolis</b></div><div>
</div><div>
We are seeking an enthusiastic professional to join our team in a combination Legal Assistant/Receptionist role in our Indianapolis office. The right candidate should demonstrate resourcefulness and initiative, a desire to forge powerful relationships, hone their skills and deliver excellent work to advance their career at Quarles.</div><div></div><div><p><b><br>
Grow Your Career at Quarles</b></p><p>
At Quarles, your goals matter. We foster a collaborative, inclusive culture where your voice is heard and your growth is supported. Join a team that values creativity, flexibility, and shared success.</p><p></p><p><b><br>
What We Offer:</b></p><ul><li>
Supportive, adaptable work environment</li><li>
Career development through mentoring and training &ndash; Professional growth opportunities</li><li>
Competitive pay and comprehensive benefits</li></ul><div></div><p><br>
Be part of a firm where great people achieve great things&mdash;together.</p><b><br>
Key Responsibilities:</b></div><ul><li><b>
 </b>Answer incoming telephone calls in a professional and courteous manner. Timely route calls to<br>
appropriate party, or take accurate telephone messages, as per Firm policy.</li><li>
Greet visitors upon arrival and announce them to respective attorneys, legal assistants, and<br>
other support staff.</li><li>
Maintain visitor's log, accept/sort mail and packages.</li><li>
Maintain conference room calendar, provide backup support in setting up video-conferences, order<br>
lunches as needed for meetings.</li><li>
Maintain a neat and orderly workspace.</li><li>
Transcribe, type, proofread and finalize documents, correspondence, memos, minutes, charts,<br>
forms, billings, existing documents dictation as directed, often under short deadlines.</li><li>
Maintain files of documents, memos, reports, addresses and matter numbers and send to offsite<br>
storage when no longer needed.</li><li>
Mail, fax or assign for delivery documents, memos, reports and other materials sometimes with<br>
urgent time frames.</li><li>
Opportunities to learn e-Filing in state, federal and appellate courts.</li><li>
Maintain confidential information, files, records, legal documents, and reports.</li><li>
Other duties as assigned.</li></ul><p></p><div><p><b><br>
Qualifications:</b></p><div><b>
&quot;Who Are You?&quot;</b></div><ul><li><b>
 </b>Minimum 2-5 years of professional office experience preferred.</li><li>
High School degree required, Associate degree preferred.</li><li>
Punctuality is critical for this position.</li><li>
Possess a positive attitude, be proactive, flexible and a team player.</li><li>
Prefer experience with technical skills including working knowledge of MS Office and Adobe</li><li>
Professional, Aderant Expert and PACER/CM/ECF.</li><li>
Must be detailed oriented, with excellent grammar and spelling skills.</li><li>
Possess strong organizational, communication and client services abilities.</li><li>
Ability to prioritize needs based on urgency, multi-task and work in a fast-paced team-oriented environment.</li><li>
Ability to work overtime, when needed.</li></ul></div><div>
</div><div>
Quarles is an equal opportunity employer.</div><div></div><div><p><i><br>
If you have any questions or require additional information regarding this position, please contact:</i></p><p><i>
Jennifer McKinney, Senior Manager, Recruiting and Operations, </i><i>jennifer.mckinney@quarles.com</i></p><div><i><br>
</i></div><div><i>
We are currently only accepting direct applications for this position. We kindly request that search firms and placement agencies refrain from submitting inquiries at this time </i><i>unless already in partnership and contact regarding this position.</i></div></div><div>
</div><div><div>
#LI-JM1</div><div>
#LI-Onsite</div></div></div></div></div>

Receptionist/Legal Assistant

PUR Nails Spa

<p><b>Job Summary</b>  <br/>We are seeking an energetic and highly organized Receptionist to be the welcoming face of our office. This vital role involves managing front desk operations, providing exceptional customer service, and supporting administrative functions to ensure smooth daily operations. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, with the ability to handle multiple tasks efficiently in a fast-paced environment. Bilingual abilities and experience with office management software are highly valued.</p><p><b>Duties</b></p><ul><li>Greet visitors, clients, and vendors warmly, creating a positive first impression  </li><li>Answer multi-line phone systems promptly and professionally, directing calls accurately  </li><li>Manage front desk responsibilities including scheduling appointments and maintaining visitor logs  </li><li>Handle incoming and outgoing correspondence, including emails, mail, and packages  </li><li>Perform data entry, filing, and document proofreading to ensure accuracy and organization  </li><li>Support office management tasks such as calendar management and supply inventory tracking  </li><li>Assist with bookkeeping duties using QuickBooks or similar accounting software when needed  </li><li>Maintain cleanliness and organization of the reception area to uphold a professional environment  </li><li>Provide customer support by addressing inquiries efficiently and courteously</li></ul><p><b>Requirements</b></p><ul><li>Proven experience in office administration or clerical roles, preferably as a receptionist or administrative assistant  </li><li>Strong computer skills including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools  </li><li>Excellent organizational skills with the ability to prioritize tasks effectively  </li><li>Exceptional phone etiquette and communication skills; bilingual abilities are a plus  </li><li>Experience with multi-line phone systems and office management software such as QuickBooks is preferred  </li><li>Demonstrated ability to handle confidential information discreetly  </li><li>Strong typing skills with attention to detail for proofreading and data entry tasks  </li><li>Previous experience in customer service or customer support roles is highly desirable  </li><li>Knowledge of medical or dental receptionist duties is a bonus but not required  </li><li>Personal assistant or calendar management experience will be considered an asset</li></ul><p>Join our team as a Receptionist and become an essential part of our vibrant workplace! We value proactive individuals who thrive on delivering outstanding service while supporting our daily operations. This paid position offers an exciting opportunity to develop your administrative skills within a dynamic environment.</p><p>Pay: $13.00 - $15.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Work Location: In person</p>

Receptionist

State of Indiana

<p></p><div><div><div><div><div><b>Date Posted: </b>Apr 8, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>474910
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46204<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><p><b><br>
About the Family &amp; Social Services Administration:
</b></p><p>The Office of Medicaid Policy and Planning (OMPP) is a division within the Family and Social Services Administration, which receives around 13 percent of the state's budget to ensure vital health care coverage to approximately 1 in 5 Hoosiers. OMPP strives to build programs and processes that enable Hoosiers to live in fully engaged communities and reach their greatest emotional, mental and physical well-being. Our mission is to support individual and community well-being with effective and efficient programs, remarkable collaborations, measurable impact on individuals and communities, and an energized staff that is fully engaged with this mission.</p><p></p><div><b><br>
Role Overview</b>:</div><div>
This role, Administrative Assistant, supports the Office of General Counsel within the FSSA and is located in the Government Center in downtown Indianapolis. Your role involves coordinating administrative tasks, managing calendars, distributing mail, and other adiminstrative tasks. The ideal candidate is organized, efficient, and a self-starter.</div><div><br>
<br>
<b>Salary Statement</b>:</div><div>
The salary for this position traditionally starts at $37,648.00 but may be commensurate with education or work experience.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
The essential functions of this role are as follows:</div><ul><li>
Provides advanced administrative support to an agency, department, or facility.</li><li>
Reviews the organizational structure and functions of assigned program area to recommend changes to promote effectiveness.</li><li>
Administers staff functions in support of program area.</li><li>
Aids program administrator in applying agency or department policies and procedures.</li><li>
Represents program administrator in meetings with representative of other agencies, and interested public to explain and interpret program goals, policies, and procedures.</li><li>
Prepares, evaluates, and maintains administrative reports, policies, and procedures for different program areas</li></ul><div>
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.</div></div></div><div><div><div><b>
What You'll Need for Success:</b></div>
</div><div><div>
Individuals in this role should minimally be able to articulate or demonstrate the following:</div><ul><li>
Specialized knowledge of theories, principles, and practices of administrative management.</li><li>
Working knowledge of state governmental administrative structure.</li><li>
Working knowledge of assigned program area.</li><li>
Organizational skills with the ability to prioritize tasks effectively and multitask.</li><li>
Ability to coordinate and motivate professional and support personnel.</li><li>
Ability to communicate, both orally and verbally, with diverse public.</li><li>
Attention to detail and proofreading skills.</li><li>
Ability to establish cooperative work relationships.</li><li>
Ability to analyze, update and write procedures and policies.</li></ul><div><b>
A degree is not required. However, at least 5+ years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.</b></div><div>
Individuals should have the ability to perform essential functions with or without reasonable accommodation.</div></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

Eskenazi Health

<div></div><div><p><b>Date: </b>Mar 10, 2026
</p><p><b>Location:</b> Indianapolis, US, 46254
</p><p><b>Organization: </b>HHC
</p><div><p>Indianapolis Emergency Medical Services (EMS) is an organization that celebrates diversity, and seeks to employ a diverse workforce. We actively encourage all individuals to apply for employment and to seek advancement opportunities. Indianapolis EMS also provides reasonable accommodations to qualified individuals with disabilities as required by law. For additional questions please contact us at 317-630-7427 or humanresources@indianapolisems.org.</p>
<div><div><div><h2 class="jobSectionHeader"><b>
FLSA Status</b></h2>
</div><div><p>
Non-Exempt</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Job Role Summary</b></h2>
</div><div><p>
The Office Administrator provides administrative support for the Administrative Division and senior leadership to include telephone coverage, copier projects, mail handling, filing, supplies control, and necessary communications internally and externally</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Essential Functions and Responsibilities</b></h2>
</div><div><ul><li>Provides reception for guests answering phones, greeting guests and maintaining conference room schedules</li><li>Maintains responsibility for correspondence, calendars, word processing and special projects for senior leadership requiring interaction with various internal and external vendor contacts</li><li>Supports Policy Council by maintaining and updating policies</li><li>Reports all office equipment failures to appropriate departments</li><li>Maintains inventory of office supplies and reorder as necessary</li><li>Compiles and submits miscellaneous reports as requested</li><li>Completes special projects as assigned by leadership</li><li>Coordinate and schedule travel as needed for the Senior Leadership of Indianapolis EMS</li><li>Develops and maintains trusting relationships with staff and management</li><li>Reports sensitive and/or high profile issues timely to IEMS management</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b><br>
Associated Job Duties</b></h2>
</div><div><ul><li>Performs all other job related duties as assigned</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Job Requirements</b></h2>
</div><div><ul><li>Associate's Degree in Business Administration or related field or Administrative Assistant Certification with three years&rsquo; experience OR in lieu of degree or certificate must have five years directly related administrative support experience</li>
<li>Proficient knowledge of Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms</li>
<li>Experience and familiarity with medical terminology preferred for clinical areas</li>
<li>Healthcare provider CPR (AHA)</li></ul></div></div><p></p><div><div><h2 class="jobSectionHeader"><b><br>
Knowledge, Skills &amp; Abilities</b></h2>
</div><div><ul><li>Excellent office management abilities</li><li>Strong organizational/interpersonal/problem solving/decision making skills</li><li>Strong ethical and professional standards, especially when dealing with confidential information</li><li>Strong organizational/interpersonal/problem solving/decision making skills</li><li>Proficient in MS Word. Excel, PowerPoint and the Internet</li><li>Excellent verbal and written communication skills</li><li>Professional appearance and telephone manner</li><li>Must have good command of the English language, oral and written</li><li>Must be proficient/skilled in multi-tasking</li><li>Prioritizes work, devise own work patter</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b><br>
Responsibility
</b></h2></div><div><ul><li>Maintain confidentiality of staff, student records and information</li>
<li>Maintain protected health information in accordance with HIPAA privacy guidelines and regulations</li>
<li>Maintain and stay in compliance with Department budget</li>
<li>Maintain and stay in compliance with Family Education and Privacy Acts (FERPA) record keeping</li>
<li>Maintains student records in accordance with Family Education Rights and Privacy Act (FERPA) guidelines and regulations.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Judgement</b></h2>
</div><div><ul><li>Employee may work under general supervision and receives general guidance on work priority with substantial employee latitude</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Contacts - Internal/External</b></h2>
</div><div><ul><li>Daily contacts with direct service staff, students and various IEMS/IU Faculty and staff</li>
<li>Daily contact with local, state, and regional EMS personnel and leaders</li>
</ul>
</div></div><div></div><div><div><h2 class="jobSectionHeader"><b>Special Effort Required</b></h2>
</div><div><ul><li>Exercise good judgement, flexibility, work effectively/efficiently under stressful conditions, exercise problem solving skills, etc.</li>
<li>Tact/diplomacy required in sensitive/complex/confidential situations</li>
<li>Set priorities, weighing effects of policies/procedures, stress of deadlines/frequent interruptions</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Working Environment
</b></h2></div><div><ul><li>Duties performed in office setting</li>
<li>Physical effort associated with routine office activities</li>
<li>Routinely visit other office site and/or hospital</li>
<li>May be required to attend meetings or perform work remote from hospital campus</li>
</ul></div></div></div><p>
It is Indianapolis EMS&rsquo; philosophy and policy to treat employees and applicants fairly and without regard to sex, race, color, religion, national origin, ancestry, age, sexual orientation, gender identity, veteran&rsquo;s status or physical or mental ability. Discrimination against any employee or applicant based on any of these conditions will not be allowed or tolerated. For additional questions please contact us at 317-630-7427 or humanresources@indianapolisems.org.</p><br>
<p><br>
<b>Nearest Major Market: </b>Indianapolis</p></div></div><div></div>

OFFICE ADMINISTRATOR - IEMS (94000585)

Hyco Logistics

<p><b>Job Summary</b></p><p>We are seeking a detail-oriented and organized Administrative Assistant to support the day-to-day administration of our office. This role plays a key part in maintaining accurate financial records and managing administrative systems. The ideal candidate is highly organized, comfortable working with numbers, and experienced in handling routine bookkeeping and administrative tasks.</p><p><b>Key Responsibilities</b></p><ul><li>Manage weekly invoicing for clients</li><li>Track incoming client payments and outgoing vendor payments following approval</li><li>Organize, file, and maintain physical and digital receipts for proper documentation</li><li>Update and manage expense-tracking reports using Excel spreadsheets</li><li>Maintain up-to-date business records, agreements, and documentation</li><li>Check, sort, and distribute incoming postal mail</li><li>Provide general administrative support to various departments as needed</li></ul><p><b>Qualifications</b></p><ul><li>Previous experience in an administrative support role</li><li>Proficiency with QuickBooks and Microsoft Excel</li><li>Strong organizational skills and attention to detail</li><li>Ability to manage multiple tasks and meet deadlines</li><li>Excellent recordkeeping and documentation skills</li><li>Reliable, professional, and able to work independently</li></ul><p><b>Why Join Us</b></p><ul><li>Be a key contributor to the organization&rsquo;s operational success</li><li>Supportive team environment</li><li>Opportunity to grow within administrative and financial operations</li></ul><p>Pay: $20.00 - $22.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Experience:</p><ul><li>QuickBooks: 1 year (Required)</li></ul><p>Language:</p><ul><li>Spanish and English (Required)</li></ul><p>Work Location: In person</p>

Diversified Services Network

<p>We are seeking a dedicated Receptionist to empower individuals in their professional journeys. The ideal candidate will have experience working with diverse populations. This role provides administrative and customer service support to help clients achieve their career goals while fostering a positive and inclusive environment.</p><p><b>Contract to Hire, Full-time, fully on-site, 8am-5pm, Monday-Friday,</b></p><p>&middot; <b>$16.00/hour starting pay (during a 90-day training period) </b></p><p>&middot; <b>Increasing to $17.50/hour upon conversion to direct hire (after 90-days based on performance).</b></p><p>&middot; <b>Benefits include medical, dental, vision, PTO, and holiday pay.</b></p><p><b>Essential Job Responsibilities:</b></p><ul><li>Greet participants, visitors, etc. in a professional manner and manages activity flow in busy reception area, including answering phones, typing letters, and filing.</li><li>Data enters participant information in a specialized database.</li><li>Prepare outgoing mail, including shipments, as requested and ensure that mail is sent out each day.</li><li>Sort and distribute incoming mail to the appropriate department or individual on the same day it is delivered at least 95% of the time.</li><li>Sort and distribute faxes.</li><li>Assist with copying, scanning projects as needed</li><li>Answer phone calls and direct callers to appropriate staff when needed.</li><li>Assemble informational materials or packets as requested.</li><li>Assist with general reports, including data gathering via the computer system, printed reports or other available information.</li><li>Assist with faxing documents as necessary.</li><li>Assist with regular scanning and other scanning jobs as necessary.</li><li>May perform client outreach duties.</li><li>Other general administrative duties as assigned.</li></ul><p><b>Qualifications:</b></p><ul><li>High School diploma, High School Equivalency or General Education Diploma and one to two years&rsquo; clerical experience in an office setting</li><li>Additional education not required, but desirable</li><li>Proficient in Microsoft Office Suite</li><li>Good grammar, spelling and typing skills</li><li>Strong interpersonal skills and the ability to communicate clearly and professionally</li><li>The ability to maintain confidentiality is a must</li></ul><p>Pay: $16.00 - $17.50 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

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82 office assistant jobs In Indianapolis

Administrative Assistant

Receptionist/Legal Assistant

Receptionist

Administrative Assistant

OFFICE ADMINISTRATOR - IEMS (94000585)

Administrative Assistant

Receptionist