administrative assistant

front desk receptionist

office assistant

office coordinator

office manager

receptionist

Net2Source (N2S)

<div>
 <p>
  <strong>
   Title: Receptionist/Directory Assistant II
  </strong>
 </p>
 <p>
  <strong>
   Work location: Boston, MA (Onsite)
  </strong>
 </p>
 <p>
  <strong>
   Contract: 8 months (Contract to hire)
  </strong>
 </p>
 <p>
  <strong>
   Pay Rate: $(25-30)/hr on W2
  </strong>
 </p>
 <p>
  Top 3 experience:
 </p>
 <p>
  1) Customer service is the main requirement for this role
 </p>
 <p>
  2) Ability to triage situations and be flexible with which items takes priority based on changing factors
 </p>
 <p>
  3) Basic computer literacy, especially with Outlook (Slack and Teams are bonuses) &middot;
 </p>
 <p>
  Job Description: Our receptionist/concierge is responsible for providing superior customer service to our clients, visitors, and employees.
 </p>
 <p>
  PRINCIPAL DUTIES AND RESPONSIBILITIES
 </p>
 <p>
  &bull; Maintain professional appearance of building lobby and reception area.
 </p>
 <p>
  &bull; Ensure meeting rooms serviced appropriately prior to meetings/events and assist with large events set up, room reservation, planning, and execution.
 </p>
 <p>
  &bull; Receive/ distribute mail and perform shipping functions for facility.
 </p>
 <p>
  &bull; Function as a liaison between event coordinators, customers, vendors, and visitors.
 </p>
 <p>
  &bull; Support, manage visitor tours and function as an ambassador to event coordinators.
 </p>
 <p>
  &bull; Assist visitors for meetings.
 </p>
 <p>
  &bull; Professionally manages all phone calls and routes callers and answers questions in a timely and courteous manner.
 </p>
 <p>
  &bull; Maintains security requirements by ensuring visitors and contractors sign visitor log and by distributing guest badges.
 </p>
 <p>
  &bull; Alerts Security or Facilities staff of any disturbances or potential issues.
 </p>
 <p>
  &bull; May function as point of contact in case of an emergency or disaster, coordinating with Facilities staff.
 </p>
 <p>
  &bull; Coordinate taxi service, van service or contracted bus service for large meetings and events.
 </p>
 <p>
  &bull; Uses company intranet to look up employees&rsquo; contact information.
 </p>
 <p>
  &bull; Communicate with employees on site-specific issues.
 </p>
 <p>
  &bull; Generate purchase orders using Ariba and manage expenses in concur.
 </p>
 <p>
  &bull; Distributes all outbound mail in time for daily departure by courier or US Government Client. Manages international shipping function and becomes familiar with relevant shipping rules and regulations.
 </p>
 <p>
  &bull; Manages conference room bookings, loaner equipment (remote controls, adaptors, headphones, etc.) distribution.
 </p>
 <p>
  JOB REQUIREMENTS
 </p>
 <p>
  &bull; Minimum high school diploma or GED
 </p>
 <p>
  &bull; Multi-tasking skills:
 </p>
 <p>
  &bull; Concierge/Front desk reception experience 0-3 years
 </p>
 <p>
  &bull; Professional appearance and demeanor
 </p>
 <p>
  &bull; Energetic and detailed-oriented
 </p>
 <p>
  &bull; Basic computer knowledge, i.e., MS Word, Excel, SharePoint a Plus
 </p>
 <p>
  &bull; Customer Service experience
 </p>
 <p>
  &bull; Organizational: Organization is necessary for someone in this position.
 </p>
 <p>
  &bull; Ability to pass a comprehensive background check.
 </p>
 <p>
  &bull; Problem solving: Concierges face all kinds of problems and issues and must readily solve these to the satisfaction of guests.
 </p>
 <p>
  &bull; Recordkeeping: May need to maintain guest records and supervise hotel staff members.
 </p>
</div>


Front Desk Receptionist

Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
The Administrative Assistant for the Neil and Elise Wallace STRATUS Center for Medical Simulation at Brigham and Women&rsquo;s Hospital supports the day-to-day operations of the Center. STRATUS is a multidisciplinary medical simulation center located at a Harvard Medical School affiliated teaching hospital, providing education, assessment, and research opportunities to a wide variety of users. In this role, the Administrative Assistant reports directly to the STRATUS Center&rsquo;s Senior Program Manager - Education.<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p><b>
General Center Support</b></p><p></p><ul><li>
Serve as the front desk receptionist and call receiver for the Center.</li><li>
Support and/or manage STRATUS Center calendar meetings and calendar access (including courses, meetings, tours, etc.), and general STRATUS email communications.</li></ul><ul><li>
Support organization of office information systems, both paper-based and electronically via shared file spaces, including the collection and storage of video recording permission form.</li><li>
Maintain and update computer and staff directories as described in the STRATUS Administrative Policies and Procedures Manual.</li><li>
Support the Medical Director with scheduling and other administrative tasks, as needed.</li><li>
Assist in staff onboarding and offboarding as described in the STRATUS Administrative Policies and Procedures Manual.</li><li>
Maintain computer, laptop and printer assets as described in the STRATUS Administrative Policies and Procedures Manual.</li><li>
Maintain front desk/reception area, conference rooms and kitchen area appearance and organization, including ensuring cleanliness, supply monitoring and restocking, etc.</li><li>
Track general office supply needs, notifying the Program Coordinator when items need to be ordered.</li><li>
Assist other members of the team with general administrative duties (i.e. printing, laminating, label-making, sign creation, etc.).</li><li>
Support accreditation applications for the Society of Simulation in Healthcare (SSH) and others as necessary.</li><li>
Assist with receiving donations.</li><li>
Assist the Administrative Director in tracking Center financial expenses.</li><li>
Other duties as needed.</li></ul><p></p><p><b>
Education Team Support
</b></p><ul><li>Coordinate with Education Team and Operation Team members and internal/external instructors and faculty to schedule courses.</li><li>
Monitor Activity Intake Forms and triage as appropriate.</li><li>
Update/track course development in Curriculum in Development Smartsheet.</li><li>
Maintain course catalog/all curriculum documentation in STRATUS shared folders, including updating calendar appointments with appropriate curriculum.</li><li>
Provide evaluation and participation data to instructors/faculty upon request.</li><li>
Support the Education Team Meeting, including:<ul><li>
scheduling; agenda preparation; taking, distributing and filing meeting minutes.</li><li>
collecting, maintaining, and updating monthly educational metrics</li><li>
managing and maintaining year-to-date educational metrics</li></ul></li><li>
Participate in the implementation and maintenance of the STRATUS Moodle system, including:<ul><li>
Moodle course creation.</li><li>
day-to-day kiosk and user profile management, including supporting learners&rsquo; system needs and troubleshooting associated problems.</li><li>
reconciling attendance data as needed.</li><li>
sending profile creation emails to course contacts one week prior to course run date.</li></ul></li></ul><ul><li>
Support the use of the Arcade&rsquo;s computer-based simulators including creation, management of user accounts for this equipment and providing general orientation to new learners<ul><li>
Provide and submit badge access request forms for Arcade access.</li></ul></li><li>
Support and participate in the Simulation Review Committee.</li><li>
Support the Curriculum in Development Committee.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
10 Vining Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$17.71 - $24.28/Hourly<p></p><p><b><br>
Grade</b></p>
2<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Administrative Assistant I

NeighborHealth

<div><div><p><b>Thank you for your interest in a career at NeighborHealth, formerly East Boston Neighborhood Health Center!
</b></p><p></p><p>As one of the largest community health centers in the country, NeighborHealth is proud to serve the greater Boston area with a strong commitment to the health and well-being of our patients and communities.
</p></div><p></p><div><p>Whether you're a nurse or physician providing direct care, a manager leading dedicated teams, or part of the essential support staff who keep our operations running smoothly &mdash; every role at NeighborHealth is vital. Together, we&rsquo;re advancing medicine and delivering the best care experience for our patients and community!
</p></div><p></p><div><div><div><p>Interested in this position? Apply online and create a personal candidate account!
</p></div></div></div><p></p><p><b>Current Employees of </b><b>NeighborHealth </b>- Please use our internal careers portal to apply for positions.
</p><p></p><p>To learn more about working at NeighborHealth and our benefits, please visit out our Careers Page .
</p><p></p><p><b>Time Type:
</b></p>Full time
<p></p><p><b>Department:
</b></p>Patient Advocacy Office
<p></p><p><b>All Locations:
</b></p>10 Gove Street &ndash; Taylor Building
<p></p><p><b>Position Summary:
</b></p>Under the Office of Patient Advocate, the Patient Service Associate will work closely and effectively with a diverse population of patients and medical professionals. They will demonstrate exceptional customer service skills, professionalism in all interactions and have the ability to multi-task while serving as the first point of contact for patients. The Patient Service Associate will greet and assist patients helping them navigate through the site and promote commitment to excellence. They will consistently maintain confidentiality in all interactions and demonstrate efforts to maintain and improve job specific competencies. The Patient Service Associate will also perform other duties as assigned.
<ul><li>Patient experience. Provides warm welcoming to patients.
</li><li>Provide exceptional customer service to all patients, visitors and callers.
</li><li>Oversee the safe, efficient, and comfortable atmosphere of the reception area.
</li><li>Greet patients and other visitors and assist them as appropriate.
</li><li>Provides assistance to patients and visitors by obtaining wheelchairs, or other services as needed. Escorts or transports patients who need help to their destination within the health center.
</li><li>Contacts Security, Environmental Services, or Facilities Management, for assistance when necessary. Supports patient experience efforts at the health center. Interprets hospital policy, practices and procedures relating to patient care.
</li><li>Works closely with the Office of Patient Advocate.
</li><li>Supports patient experience efforts at the health center, including but not limited to shadowing a variety of positions in different departments, monitoring calls for quality assurance and supporting Patient Experience leadership in various projects.
</li><li>Maintain excellent punctuality and attendance.
</li><li>Adheres to all EBNHC and departmental policies and procedures.
</li></ul><p></p><p>Pay Range: Starting at $21/hr up to $30 based on relevant experience
</p><p></p><p><b>EEO &amp; Accommodation Statement:
</b></p><p>NeighborHealth is an equal employment/affirmative action employer. We ensure equal employment opportunities for all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity and/or expression or any other non-job-related characteristic. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to HRrecruit@NeighborHealth.com or call 617-568-4480 to let us know the nature of your request
</p><p></p><p><b>Federal Trade Commission Statement:
</b><br>
According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website. We do not ask or require downloads of any applications, or &ldquo;apps.&rdquo; Job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.
</p><p></p><p><b>E-Verify Program Participation Statement:
</b></p><p>NeighborHealth participates in the Electronic Employment Verification Program, E-Verify. As an E-Verify employer, all prospective employees must complete a background check before beginning employment.</p></div>

Patient Service Associate-1

Daley And Associates, LLC

<div>
 <span>
  <span>
   <strong>
    <u>
     <span>
      Office Manager &amp; Executive Assistant
      <br/>
     </span>
    </u>
   </strong>
  </span>
 </span>
 <span>
  <span>
   <span>
    We are currently seeking candidates for an Office Manager &amp; Executive Assistant opportunity at a highly successful hedge fund located in Boston, MA. The Office Manager &amp; Executive Assistant will manage daily operations and provide executive support to the CFO and additional C-suite leaders. Key responsibilities include complex calendar management, travel coordination (domestic and international), internal/external correspondence, meeting preparation and coordination, vendor relations, and event planning. The ideal candidate will have 5+ years of executive assistant, administrative assistant, and/or office management experience.
    <br/>
    <br/>
   </span>
  </span>
 </span>
 <span>
  <span>
   <span>
    This is a 3-6+ month contract-to-hire position, paying between $40-$50/hour (depending on experience).
    <br/>
    <br/>
   </span>
  </span>
 </span>
 <span>
  <span>
   <strong>
    <span>
     Responsibilities:
    </span>
   </strong>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Provide executive support to the CFO and additional C-Suite leaders while overseeing day-to-day office operations
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Manage complex calendars, meetings, and domestic and international travel
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Prepare and manage executive correspondence, presentations, and briefing materials
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Coordinate executive, board, and investor/client meetings, including agendas, materials, and logistics
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Track priorities and ensure timely follow-through on action items
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Oversee office operations, including vendor management (IT, facilities, supplies, security), onboarding support, and workspace logistics
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Serve as the primary point of contact for office needs and a trusted liaison for internal and external stakeholders
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Manage event planning for in-office activities/lunches/events, portfolio meetings, holiday parties, and company outings
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Handle confidential information with discretion and support special projects as needed
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Perform additional responsibilities as needed
     </span>
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <strong>
    <span>
     Qualifications:
    </span>
   </strong>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Bachelor&rsquo;s degree (required)
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      5-6+ years of executive assistant, administrative assistant, and office manager experience in investment management, financial services, or professional services industry
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook)
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Fluency in English and Spanish, with the ability to communicate professionally in both written and verbal contexts (preferred, but not required)
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Strong organizational, time management, and prioritization skills
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      High degree of professionalism, discretion, and sound judgement
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Exceptional follow-through skills with strong attention to detail
      <br/>
      <br/>
     </span>
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <span>
    For immediate consideration, interested and qualified candidates should send their resume to Jenny at jfriedman@daleyaa.com.
   </span>
  </span>
 </span>
</div>


Office Manager & Executive Assistant

Explore 4+ Receptionist in Boston this July. Find roles across top companies and apply now to boost your career.

4 receptionist jobs In Boston

Front Desk Receptionist

Administrative Assistant I

Patient Service Associate-1

Office Manager & Executive Assistant