administrative assistant

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front desk agent - hotel commonwealth Jobs in Boston

front desk agent - hotel commonwealth

office coordinator

office manager

receptionist

The Hollister Group

<div>
 
 
 Front Office Receptionist
 
 
 
 
 Overview:
 
 
 
 Our client is seeking a polished and dependable Front Office Receptionist to serve as the welcoming face of their bustling workplace. In this vital role, you'll ensure a seamless front desk experience across multiple reception areas, embodying professionalism and hospitality while supporting efficient office operations. This position offers an engaging opportunity for those who excel in dynamic environments and take pride in providing exceptional service to visitors, colleagues, and vendors alike.
 
 
 
 
 
 
 Compensation:
 
 
 
 $65,000.00 annually (not including a sign on bonus)
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Deliver comprehensive coverage at all reception points, maintaining a professional and inviting atmosphere.
 </li>
 <li>
 Greet employees, visitors, clients, and vendors with warmth, confidence, and courtesy.
 </li>
 <li>
 Answer and direct phone calls, emails, and walk-in questions promptly and effectively.
 </li>
 <li>
 Oversee visitor preclearance and security procedures for smooth entry management.
 </li>
 <li>
 Keep the reception areas and adjacent communal spaces tidy, welcoming, and fully functional.
 </li>
 <li>
 Assist with scheduling conference rooms and coordinate workspace bookings to optimize office use.
 </li>
 <li>
 Liaise with Facilities and IT teams to report and resolve maintenance, AV, or other technical issues.
 </li>
 <li>
 Offer flexible support to various teams and adapt to changing office needs as required.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Minimum of 3 years&rsquo; experience in customer service, office management, hospitality, or facilities coordination, ideally within a corporate environment.
 </li>
 <li>
 Maintains a professional appearance and demeanor suitable for a corporate setting.
 </li>
 <li>
 Demonstrates excellent verbal and written communication abilities.
 </li>
 <li>
 Quickly adapts to diverse work environments with professionalism.
 </li>
 <li>
 Capable of moving between floors and managing multiple responsibilities daily.
 </li>
 <li>
 Strong organizational and problem-solving skills, with careful attention to detail.
 </li>
 <li>
 Proficiency in Microsoft Office; familiarity with front desk software such as Zoom, Slack, or Robin is a plus.
 </li>
 <li>
 High school diploma or equivalent required; higher education is preferred.
 </li>
 </ul>
 
 
 
 
 
 Our Commitment to Inclusion &amp; Belonging
 
 
 
 The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.
 
</div>

Receptionist

EMA Wellness

Position Title: Office ManagerPosition Overview:The Office Manager will report to the CEO and oversee daily administrative operations, ensuring the workplace runs efficiently by managing staff, coordinating procedures, and maintaining vendor relationships. Key responsibilities will include managing office budgets, supplies, and equipment, purchasing of specific office and project specific needs while supporting HR functions like onboarding, scheduling, and implementing office policies. The Office Manager will work to ensure other employees have what they need to succeed.Core Responsibilities<ul><li>Administrative Operations: organizing all contracts, agreements and company documentation; updating employee records; Managing day-to-day operations, including managing mail, answering phones, and maintaining files.</li><li>Vendor &amp; Facility Management: Overseeing office, equipment, and maintenance; negotiating contracts with vendors and service providers.</li><li>Financial Administration: Handling office budgets, expense tracking, certain purchasing taks, and work with consultants for AP and AR and invoice processing</li><li>Staff Support: Assisting with employee onboarding, training, and maintaining personnel records.</li></ul>&middot; Regularly updating employee health and&middot; Planning company events, such as retreats and holiday parties<ul><li>Office Culture &amp; Safety: Organizing events, team-building activities, and ensuring compliance with safety policies.</li></ul>Key Performance Indicators<ul><li>Office efficiency and organization.</li><li>Budget adherence, receivables kept current</li><li>Employee satisfaction and productivity.</li></ul>Education&middot; Bachelor&rsquo;s degree with MBA or equivalent [SS1]Experience<ul><li>Relevant experience in a small, high growth business</li><li>Experience: Previous experience in office administration or as an office assistant.</li><li>Skills: Exceptional organizational, multitasking, and leadership skills.</li><li>Communication: Strong verbal and written communication for liaising with staff and external partners.</li><li>Technology: Proficiency in Microsoft Office Suite, scheduling tools, and CRM systems.</li></ul>Competencies &amp; Personal Attributes&middot; Leadership &ndash; Ability to lead people and get results through others.&middot; Interpersonal &ndash; Superior interpersonal communication and management skills.&middot; Problem Solving &ndash;Fluency in synthesizing large amounts of complex information into a coherent communication or solution based plan.&middot; Entrepreneurial - Ability to work rapidly both independently and as part of a team in a dynamic environment.&middot; Customer Service &ndash; Responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for services and assistance.&middot; Planning/organizing &ndash; Prioritizes and plans work activities; uses time efficiently; sets goals and objectives; develops realistic action plans.&middot; Oral communication &ndash; Speaks clearly and persuasively in positive or negative situations; listens and obtains clarification when needed; demonstrates group presentation skills; fluent in written and spoken English.&middot; Dependability &ndash; Follows through on requests and instructions; responds to management direction; keeps commitments.&middot; Initiative &ndash; Takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.&middot; Innovation &ndash; Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others attention.&middot; Quality Orientation &ndash; Strong attention to detail; driven by exceeding quality standards.[SS1]I think BA is finePay: $60,000.00 - $80,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Boston, MA 02116

Office Manager

WinnCompanies

WinnCompanies is looking for an Administrative Assistant to join our team at Jackson Commons Unit 2, an 8-unit mixed-income housing community located in Roxbury, MA,
 In this role, you will provide support to designated department with daily administrative procedures and special projects. The ideal candidate will also handle front desk phones and incoming traffic of residents and perspective residents.
 
The pay range for this role is $21.00-$22.00 per hour dependent on experience.
 
Responsibilities: 
<ul>
<li>Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and assisting with overnight shipping.</li>
<li>Support team members with accurate, timely expense reports and detailed travel arrangements.</li>
<li>Handle mail distribution and assist with document preparation (scanning, emailing, copying, etc.)</li>
<li>Manage building access, employee badges, and onboarding support for new team members (both in-office and remote).</li>
<li>Obtain work orders from residents and documenting the work orders appropriately.</li>
<li>Assist with collecting documentation from residents for recertifications.</li>
<li>Assist with department operations, including: creating department check requests, filing paid invoices, preparing organizational charts and presentations, booking meetings and setting up conference rooms.</li>
<li>Greet visitors, answer phones, and make sure everyone who walks through our doors feels welcome.</li>
<li>Complete special projects as needed.</li>
</ul>
Requirements: 
<ul>
<li>High school diploma or GED equivalent.</li>
<li>Less than 1 year of relevant work experience.</li>
<li>Basic familiarity with computer systems and web-based applications.</li>
<li>Strong organizational and multitasking skills.</li>
<li>Excellent written and verbal communication skills.</li>
<li>A welcoming, can-do attitude and a professional presence.</li>
</ul>
Preferred Qualifications: 
<ul>
<li>Proficient with Microsoft Office applications: Excel, Word, Outlook, and PowerPoint and knowledge of OrgPlus 4.0.</li>
</ul>
Our Benefits: 
Regular full-time US employees are eligible to participate in the following benefits:
 <ul>
<li>Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday)</li>
<li>401(k) plan options with a company match</li>
<li>Various Comprehensive Medical, Dental, & Vision plan options</li>
<li>Flexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contribution</li>
<li>Long Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D; optional supplemental life insurance</li>
<li>Health Expense Reimbursement program (including gym memberships, equipment, and subscriptions)</li>
<li>Tuition Reimbursement program and continuous training and development opportunities</li>
<li>Wellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement options</li>
<li>Employee Corporate Discount Programs</li>
<li>Flexible and/or Hybrid schedules are available for certain roles</li>
<li>Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families</li>
<li>To learn more, visit winnbenefits.com</li>
</ul>
Why WinnCompanies?
 A job you can be proud of: WinnCompanies is a nationally recognized leader in apartment community management and development. Our team members are committed to helping people in the communities we serve and making a positive difference in their lives.
 A job that challenges you: Our employees are responsible for our growth and success, and we challenge our team members to always be their best in our fast-paced, dynamic and rewarding workplace.
 A job you can learn from: We offer multi-faceted leadership and learning opportunities to support our team members’ career growth and professional development.
 A team that cares: We value teamwork, innovation, diversity and mutual respect. Through our recognition and rewards programs, we’re committed to celebrating and uplifting our team members.
 
About Us: 
WinnCompanies is a mission-driven, national business focused on building and operating top quality affordable housing communities for individuals and families of all incomes, including members of the U.S. Armed Forces and their families. Our people are the source of our success – 4,300+ team members working together to create the best possible living communities in 27 states, Washington, D.C., and Puerto Rico.
 
Whether your skills are in operations, maintenance, leasing, compliance, marketing, IT, HR, accounting or finance, there’s a role for you at WinnCompanies. Your passion for excellence can help us make a positive impact in the lives of real people every day.
 
If you are a California Resident, please see our Notice of Collection here.
 It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
 Salary will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors.
 
Internal candidates, please apply here: Internal Careers Hub

Administrative Assistant (Jackson Commons Unit 2)

Clean Energy Ventures

<div>JOB OPENING: Office Coordinator
Hybrid with weekly travel into Boston Office
We&rsquo;re a different kind of climate tech VC firm: we lean into complex technologies, we transform strong technical teams into strong commercial teams, and we have a 20-year track record of investments. We invest in multifaceted &mdash; often hardtech &mdash; solutions that will enable decarbonization at massive scale, then provide hands-on guidance to guide our startups&rsquo; successes.
Our team is transparent, growth-oriented, and inclusive. We believe in the work we&rsquo;re doing to help human civilization thrive sustainably and the power of the technologies and people we invest in.
Role Overview 
The Office Coordinator is responsible for the smooth day-to-day operation of CEV&rsquo;s Boston Headquarters and our hybrid/remote team. This role focuses on site operations, scheduling, calendars, vendor coordination, and administrative execution, and serves as the first point of contact for many inbound needs. 
The Office Coordinator ensures that the entire office environment (both in-person and remotely) functions smoothly. This includes maintaining a welcoming and productive environment for team members, guests, and partners; coordinating logistics for meetings and events; and ensuring virtual and hybrid meetings are well organized and coordinated. The role supports executives and team members by managing shared calendars, scheduling meetings across multiple time zones, and assisting with travel coordination and expense processing across the team. 
This individual will also be responsible for liaising with the coworking space provider, IT and service vendors, and other partners to ensure smooth daily operations. They will play an important role in coordinating onsite activities such as interviews, partner meetings, and portfolio events, while supporting internal communication and team organization. 
This is a highly visible position within the firm, best suited for someone who is detail-oriented, organized, and proactive. The ideal candidate thrives in a collaborative environment, anticipates needs before they arise, and takes ownership of creating an efficient, positive, and well-managed hybrid workplace that supports the broader mission of Clean Energy Ventures. 
Key Responsibilities<ul><li>
Manage day-to-day office logistics, facilities, and hospitality standards</li><li>
Own and maintain up-to-date calendars for firm executives, and for team-wide virtual meetings</li><li>
Own a variety of vendor relationships, including coworking, software providers and IT</li><li>
Serve as the first stop for general inbound inquiries, understanding and directing urgent and important communications</li><li>
Assist with team travel arrangements around special events</li><li>
Manage physical mail and process invoices as needed</li><li>
Support the timely completion and processing of expense reports across the firm monthly in coordination with the Finance &amp; Accounting Associate</li><li>
Provide venue and onsite coordination support for a variety of events, including professional networking events, hybrid pitch meetings, portfolio onboarding, and more.</li><li>
Provide event coordination and investment pipeline support to our sister organization, Clean Energy Venture Group, as needed and in coordination with their Executive Managing Director</li></ul>
Qualifications &amp; Experience:
Qualified candidates will possess a strong combination of the following:<ul><li>
Uncompromising integrity and professionalism, with a demonstrated reputation for discretion, reliability, sound judgment, and follow-through in high-trust environments</li><li>
Strong emotional intelligence and interpersonal skills, enabling effective collaboration across a diverse, mission-driven team and with external partners, executives, and visitors</li><li>
Proven ability to manage multiple priorities simultaneously, maintaining accuracy, responsiveness, and calm under shifting deadlines and competing demands</li><li>
Experience supporting executives and teams in a fast-paced, hybrid or distributed workplace, including calendar management, scheduling across time zones, and administrative coordination</li><li>
Demonstrated ability to own operational details end-to-end, including vendor coordination, facilities or coworking relationships, travel logistics, and day-to-day office operations</li><li>
Strong written and verbal communication skills, with the ability to triage inbound requests, communicate clearly and professionally, and ensure timely follow-up</li><li>
Prior experience in an administrative assistant, office coordinator/manager, or operations support role, ideally within a professional services, investment, startup, or mission-driven organization</li><li>
Highly organized and detail-oriented, with comfort managing administrative processes such as expense reporting, invoice processing, and document handling</li></ul>
When in doubt if you meet all these requirements, please apply!
Compensation &amp; Benefits
We provide competitive and holistic compensation to all our team members, including:<ul><li>
Competitive salary</li><li>
Carried interest (i.e., a share in the profits from fund performance)</li><li>
401(k) and additional retirement plan benefits</li><li>
Healthcare coverage or healthcare coverage subsidy</li><li>
Unlimited vacation policy, mental health personal days, generous sick leave, plus a week-long winter break at the end of December</li><li>
Paid parental leave and medical leave of up to 20 weeks; short and long term disability</li><li>
Work from home office stipend and cell phone stipend</li></ul>
Clean Energy Ventures operates in a hybrid work environment when health and safety regulations permit. This role can be fulfilled remotely, with the expectation of semi-monthly travel.
Closing Statement
At Clean Energy Ventures we aim to identify and manage our own unconscious biases in the hiring process and otherwise. We encourage all qualified applicants from any background to apply for this role.
Above and beyond discrimination/harassment based on &ldquo;protected categories,&rdquo; Clean Energy Ventures also strives to prevent other, subtler forms of inappropriate behavior (e.g., stereotyping) from ever gaining a foothold in our team. Whether blatant or hidden, barriers to success have no place at Clean Energy Ventures.
Clean Energy Ventures is an equal opportunity employer, and will not discriminate in terms of recruitment, progression and terms and conditions of work on the basis of personal characteristics unrelated to inherent job requirements including gender, race, color, disability, political opinion, sexual orientation, age, religion, origin, and marital status. 

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Office Coordinator

Sage Hospitality Group

<div>
 At Hotel Commonwealth, nestled in the heart of Fenway, we start with a simple belief every guest&rsquo;s story is unique, and so is the way we serve them. Our approach isn&rsquo;t scripted, printed, or tucked away in a handbook&mdash;it&rsquo;s woven into the DNA of who we are. Here,
 
 unscripted hospitality
 
 is more than a phrase; it&rsquo;s how we turn every interaction into something memorable, authentic, and entirely our own.
 
 
 From our stylish rooms and extraordinary suites to the coveted views of Fenway Park, every corner of our hotel radiates legendary urban charm. We invite you to share your love for Boston&mdash;its vibrancy, quirks, and endless energy&mdash;with our guests. Our team thrives on details, delights in exceeding expectations, and takes pride in being unmatched hosts to travelers from across the globe.
 
 
 This is more than just a role&mdash;it&rsquo;s a chance to bring fresh perspective, creative flair, and new ideas to an already celebrated hotel. Together, we create experiences guests will never forget, and moments we&rsquo;ll be proud of long after they&rsquo;ve checked out.
 
 
 Responds in a professional and courteous manner to arriving, departing and in-house guests by providing accurate and timely information and services. Responds to telephone and in-person inquiries regarding reservations, hotel information and guest concerns.
 
 
 Flexible availability required. Position is part of UniteHERE Local 26 hospitality union.
 
 
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 <li>
 Greets and completes established check-in procedures for arriving guests on a daily basis, using both manual and computerized methods, in order to ensure guest are satisfied and in rooms as requested.
 </li>
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 Facilitates guest departure (check-out) on a daily basis by following established manual and computer procedures in order to close guest accounts and open the room for the next sell.
 </li>
 <li>
 Regularly calculates and/or posts monies, receipts, guest accounts and other forms of credit using accurate, proper cash handling methods and established procedures in order to present the customer with timely and precise hotel charges upon check-out and maintain accurate hotel records.
 </li>
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 Courteously answers inquiries and accepts reservations, both in person and by telephone, by accurately communicating hotel rates and information and by using suggestive selling techniques to sell room nights, increase occupancy and revenue.
 </li>
 <li>
 Maintains good customer relations by keeping abreast of all in-house and area functions in order to answer questions and concerns with timely and knowledgeable responses, in person and on telephone.
 </li>
 <li>
 Operates the PBX equipment by accepting incoming calls, assisting outgoing calls, scheduling and setting wake-up calls and paging guests to provide guests with timely and efficient service.
 </li>
 <li>
 Controls cash transactions at the front desk and maintains complete responsibility for personal bank as specified by hotel bank agreement policy.
 </li>
 <li>
 Maintains a friendly, cheerful and courteous demeanor at all times.
 
 
 
 </li>
 </ul>
 
 Education/Formal Training
 
 
 
 High School diploma or equivalent
 
 
 
 Experience
 
 
 
 None required
 
 
 
 Knowledge/Skills
 
 
 
 <ul>
 <li>
 Must have high school graduate level mathematical aptitude, know standard cash handling procedures and knowledge of computerized cash register systems.
 </li>
 <li>
 Must have past experience in dealing directly with the public and acquired general knowledge of basic customer service skills.
 </li>
 <li>
 Must be fluent in oral and written English.
 </li>
 <li>
 Must be able to use tact and understanding when dealing with a variety of customer service problems, including stressful and highly emotional situations.
 </li>
 <li>
 Must be highly organized and able to pay attention to minute written and verbal details, particularly when performing multiple tasks.
 
 
 
 </li>
 </ul>
 
 Physical Demands
 
 
 
 The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
 
 <ul>
 <li>
 Must be able to read written communiques and monochrome computer screen.
 </li>
 <li>
 Must be able to operate computer, calculator and telephone keyboards, for cash handling and paperwork processing.
 </li>
 <li>
 Must be able to understand and follow verbal/written instructions, work on more than one task at a time, and be able to communicate both verbally and in writing.
 </li>
 <li>
 90% of shift is standing, Bending/kneeling - repeated bending and kneeling required while filing.
 </li>
 <li>
 Mobility - must be able to reach all areas of hotel to assist clients.
 </li>
 <li>
 Occasional standing. Occasional carrying and lifting of files and office items up to 25 lbs.
 
 
 
 </li>
 </ul>
 
 Environment
 
 
 
 Prolonged standing at indoor, thermostatically climate-controlled work station under florescent lighting. Work inside 95%
 
 
 
 Why You'll Love Working at Sage
 
 
 
 Exceptional Benefits &amp; Perks
 
 
 Explore &amp; Save
 
 
 Enjoy exclusive discounts at Sage Hotels &amp; Restaurants nationwide&mdash;your gateway to unforgettable experiences across the country.
 
 
 Comprehensive Health Coverage
 
 
 We've got you covered with medical, vision, and dental insurance because your well-being matters.
 
 
 Prime Location
 
 
 Work in the heart of the city with easy access to public transportation&mdash;skip the commute stress.
 
 
 Fuel Your Shift
 
 
 Complimentary meal every shift. Great food, on us.
 
 
 Commuter Benefits
 
 
 Take advantage of our Perq Program partnership with MBTA for seamless, affordable transit.
 
 
 Join a Culture That Celebrates You
 
 
 At Sage, you're part of a community. We're building something special a place where creativity thrives, passion drives every detail, and belonging isn't just a buzzword; it's who we are.
 
 
 Ready to be part of something extraordinary? Let's create the future of hospitality together.
 
 
 USD $33.00 - USD $33.00 /Hr.
</div>

Front Desk Agent - Hotel Commonwealth

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Receptionist

Office Manager

Administrative Assistant (Jackson Commons Unit 2)

Office Coordinator

Front Desk Agent - Hotel Commonwealth