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executive secretary to the ceo

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operations executive - female Jobs in Jeddah

operations executive - female

operations executive female

Ibix Global Tech

We are seeking a highly organized, proactive, and trustworthy Female Executive Operations Associate to support the Business Director in managing daily operations and strategic initiatives. This role requires someone with excellent English communication skills, a professional personality, and strong attention to detail.The ideal candidate should demonstrate ownership of responsibilities, the ability to work independently, and flexibility to accommodate business needs, including coordination across different time zones when required.Key Responsibilities<ul><li>Assist in developing and implementing operational strategies to improve efficiency and support business growth.</li><li>Provide executive support to the Business Director, including calendar management, travel coordination, meetings, and follow-ups.</li><li>Attend meetings, record minutes, track action items, and ensure timely completion of tasks.</li><li>Coordinate with different departments to monitor deliverables, timelines, and KPIs.</li><li>Prepare presentations, quotations, invoices, reports, and formal business documentation.</li><li>Support project management activities and operational tracking.</li><li>Facilitate clear communication between the Director and internal teams.</li><li>Participate in strategic discussions and assist in business planning and reporting.</li><li>Demonstrate strong ownership of assigned tasks, ensuring accuracy, quality, and timely completion.</li><li>Take initiative in identifying problems, suggesting improvements, and supporting operational efficiency.</li><li>Remain responsive and flexible to support business needs outside standard working hours when required.</li><li>Support technical coordination when necessary.</li></ul>Requirements<ul><li>6 months to 1 year of experience in executive support, operations, or administrative roles (Fresh IT graduates are encouraged to apply).</li><li>Bachelor&rsquo;s degree in IT, Computer Science, or a related field.</li><li>Excellent English communication skills (spoken and written).</li><li>Strong organizational, communication, and multitasking abilities.</li><li>Proficiency in Microsoft Office and Google Workspace.</li><li>Ability to prepare professional presentations, quotations, invoices, and business documentation.</li><li>Strong sense of ownership, responsibility, and accountability for assigned tasks.</li><li>Ability to work in flexible hours depending on business needs and international coordination.</li><li>Must be trustworthy, honest, and able to handle confidential business information.</li><li>Willingness to travel internationally when required (mandatory).</li></ul>Preferred<ul><li>Familiarity with project management tools such as Trello, Notion, or similar platforms.</li><li>Experience supporting senior executives or directors.</li><li>Understanding of basic technical or IT-related coordination.</li><li>Proficiency in Arabic is a plus.</li></ul>Growth Opportunities<ul><li>International travel for meetings, workshops, and business events.</li><li>Exposure to global operations and international teams.</li><li>Opportunities for professional development and career growth.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>What is your current monthly salary package (in SAR)?</li><li>What is your expected monthly salary package (in SAR)?</li><li>How many months/years of experience do you have in operations or executive support?</li><li>How soon can you join our company?</li><li>Are you willing to travel internationally when required?</li><li>What is your level of proficiency in Arabic?</li><li>Explain why you are interested in this role and why you believe you are a good fit?</li></ul>Work Location: In person

Operations Executive - Female

lumiere skin & cosmetic groups

Location: Jeddah, KSA (Applicants must be female and currently based in Jeddah)Role Overview: Lumiere Clinics is seeking a qualified Female Social Media Executive to oversee the social media activities for our Jeddah branch.Responsibilities:<ul><li>Manage social media platforms.</li><li>Produce and publish daily content.</li><li>Capture photos and videos of doctors and services.</li><li>Develop creative concepts and ensure consistent branding.</li><li>Monitor engagement and suggest improvement strategies.</li></ul>Requirements:<ul><li>2&ndash;3 years of social media experience (healthcare experience preferred).</li><li>Fluency in Arabic and English.</li><li>Currently residing in Jeddah.</li><li>Strong creativity and awareness of social media trends.</li></ul>Application: Please send your CV and portfolio to: Rana.egypt@lumiereclinic.comJob Type: Full-timeJob Type: Full-timeWork Location: In person

social media executive

Azad Properties

<div>Operations PMO &ndash; Specialist / Senior Specialist<h2 class="jobSectionHeader">
Job Summary</h2>
We are seeking a detail-oriented and proactive Operations PMO &ndash; Specialist / Senior Specialist to join our Operations team at Azad Properties. The role will support the COO and Operations Division in coordinating strategic initiatives, maintaining project governance, and ensuring operational projects are delivered on time and aligned with business objectives.
The successful candidate will work closely with cross-functional teams across leasing, property management, fit-out, and operations to track project progress, maintain reporting frameworks, and provide executive-level insights that support effective decision-making.
Key Responsibilities<ul><li>
Track and monitor strategic and operational projects across the Operations Division to ensure alignment with business priorities.</li><li>
Maintain project trackers, dashboards, reporting frameworks, and executive reporting tools to provide clear visibility on project progress and performance.</li><li>
Coordinate with project owners and stakeholders across departments to monitor milestones, deliverables, risks, and dependencies.</li><li>
Ensure governance standards and project reporting frameworks are consistently applied across operational initiatives.</li><li>
Support the preparation of executive presentations, project updates, and briefing materials for leadership meetings.</li><li>
Assist in translating strategic objectives into structured project plans and operational action items.</li><li>
Monitor operational readiness across assets, including tenant fit-out progress and operational dependencies.</li><li>
Facilitate coordination between Leasing, Property Management, Fit-Out, Marketing, and Operations teams to ensure alignment on timelines and priorities.</li><li>
Maintain and update project documentation, trackers, and operational reporting materials to support transparency and decision-making.</li><li>
Support continuous improvement of project tracking methodologies, reporting processes, and governance frameworks.</li></ul>
Requirements<ul><li>
Bachelor&rsquo;s degree in Business Administration, Operations Management, Real Estate, or a related field.</li><li>
5&ndash;7 years of relevant professional experience in project coordination, PMO functions, or operational project management.</li><li>
Experience in real estate, property management, or retail operations is preferred.</li><li>
Strong understanding of project management principles including governance, project tracking, risk monitoring, and reporting frameworks.</li><li>
Advanced proficiency in Microsoft Excel and PowerPoint, including preparation of dashboards and executive reports.</li><li>
Excellent English communication skills, both written and spoken.</li><li>
Strong stakeholder management skills with the ability to coordinate across multiple departments.</li><li>
Strong organisational and time-management skills with the ability to manage multiple priorities in a fast-paced environment.</li></ul>
Preferred Skills<ul><li>
Professional certification in Project Management (PMP, PRINCE2, Agile, or equivalent) is an advantage.</li><li>
Familiarity with leasing processes, tenant fit-out activities, and property management operations.</li><li>
Experience supporting executive leadership reporting or COO office initiatives.</li><li>
Experience with data analysis, reporting tools, and dashboard development.</li></ul>
Personal Attributes<ul><li>
Proactive and solution-oriented with a collaborative mindset.</li><li>
Strong attention to detail and commitment to delivering high-quality outputs.</li><li>
Ability to maintain professionalism and confidentiality when supporting executive leadership.</li><li>
Capable of working independently while collaborating effectively within cross-functional teams.</li><li>
Comfortable working in a fast-paced operational environment with multiple priorities.</li></ul></div>

Sr. Specialist, Operations PMO

Alrawasi Co.

Role PurposeProvide high‑level executive and administrative support to the CEO to ensure the smooth, efficient, and confidential operation of the executive office. Own the CEO&rsquo;s calendar, meeting cadence, information flow, and critical follow‑ups across the leadership team and external partners.Key Responsibilities<ul><li>Executive Calendar &amp; Travel: Own the CEO&rsquo;s calendar; schedule across time zones; coordinate complex travel, visas, and itineraries; prepare detailed travel packs.</li><li>Meeting Management: Prepare agendas, attend meetings, take minutes, and track action items to closure; coordinate leadership and board meetings.</li><li>Communication: Draft/review emails, memos, proposals, and presentations; maintain professional correspondence standards; handle inbound requests and prioritize access to the CEO.</li><li>Board &amp; Leadership Support: Assemble board packs and executive summaries; coordinate signatures/approvals; maintain document repositories.</li><li>Information Flow: Maintain an organized filing system (digital/paper), ensure version control, and protect confidential information at all times.</li><li>Follow‑ups &amp; Deadlines: Proactively chase deliverables from stakeholders; maintain a visible tracker for CEO priorities and due dates.</li><li>Stakeholder Liaison: Interface with clients, partners, and government entities; coordinate protocol for VIP visits and events.</li><li>Office Operations: Process expenses, purchase orders, and reimbursements; manage vendor coordination relevant to the executive office.</li><li>Ad‑hoc Projects: Support special initiatives and CEO directives with research, scheduling, and coordination.</li></ul>Required Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>5+ years in Executive Assistant/Executive Secretary roles supporting C‑level leaders.</li><li>Outstanding written and verbal communication in English; Arabic is strongly preferred where applicable.</li><li>Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.</li><li>Proven experience handling confidential and time‑sensitive information.</li><li>Strong judgment, professionalism, and high attention to detail.</li></ul>Preferred (Nice to Have)<ul><li>Industry exposure to [hospitality, real estate, F&amp;B, tech].</li><li>Experience preparing board materials and working with legal/finance documentation.</li><li>Familiarity with tools like Slack/Teams, Zoom, Notion, Trello, Asana, DocuSign.</li></ul>Core Competencies<ul><li>Organization &amp; Prioritization under pressure</li><li>Executive communication and stakeholder management</li><li>Problem‑solving and proactive ownership</li><li>Discretion, integrity, and confidentiality</li><li>Follow‑through and results orientation</li></ul>Job Type: Full-time

Executive Secretary to the CEO

My Chocolate

Job Title: Sales Executive &ndash; Wholesale (B2B) | Chocolate &amp; ConfectioneryLocation: Saudi Arabia Job Type: Full-TimeJob Description We are looking for a dynamic and results-driven Sales Executive to expand our wholesale distribution of premium chocolate products including Chocolate Kunafa Bars, Chocolate Wafer Rolls, and other confectionery items across the Saudi market.The ideal candidate will have strong B2B sales experience in the FMCG or confectionery sector and an existing network with distributors, wholesalers, and retail buyers in Saudi Arabia.Key Responsibilities<ul><li>Develop and manage relationships with wholesalers, distributors, and bulk buyers.</li><li>Expand market presence for chocolate products across key regions in Saudi Arabia.</li><li>Identify new sales opportunities and onboard new wholesale clients.</li><li>Negotiate pricing, contracts, and supply agreements with B2B partners.</li><li>Achieve monthly and quarterly sales targets.</li><li>Monitor competitor activities and market trends.</li><li>Coordinate with logistics and operations teams to ensure smooth product delivery.</li><li>Provide regular sales reports and forecasts to management.</li></ul>Requirements<ul><li>Proven experience in B2B FMCG sales, preferably in chocolate, confectionery, or snack products.</li><li>Strong network with wholesalers, distributors, and trading companies in Saudi Arabia.</li><li>Minimum 2&ndash;5 years of sales experience in the Saudi market.</li><li>Excellent negotiation and communication skills.</li><li>Ability to work independently and meet sales targets.</li><li>Valid driving license in Saudi Arabia preferred.</li><li>Arabic or English proficiency required.</li></ul>Preferred Experience<ul><li>Experience selling chocolate products such as Kunafa Chocolate Bars, Wafer Rolls, or similar confectionery items.</li><li>Knowledge of FMCG distribution channels in Saudi Arabia.</li></ul>Benefits<ul><li>Competitive salary + sales commission</li></ul>Job Type: Full-timeWork Location: In person

Sales Executive - Wholesale

Thuan Phat HR

Location: Prince Sultan Road, Al Salamah District, Jeddah, KSAMonthly Compensation: SAR 32,000The Human Capital Mandate: Thuan Phat HR is appointing a Human Resources Director to lead our regional operations and strategic recruitment initiatives from our executive office on Prince Sultan Road. In the competitive landscape of Saudi Arabia&rsquo;s labor market, this role is the bridge between international talent pools and the Kingdom&rsquo;s industrial and commercial needs. You will be responsible for the end-to-end lifecycle of human capital&mdash;from high-volume sourcing and visa processing to long-term organizational development and employee retention.The Specialist Profile: We are looking for a veteran with 15 years of &quot;on-the-ground&quot; HR leadership, specifically within the recruitment or manpower outsourcing sectors. A Master&rsquo;s degree in HR Management or an MBA is required, but your real edge must be a deep, functional mastery of the QIWA and AJEER platforms, GOSI regulations, and the latest Nitaqat updates. You must have a proven track record of managing multicultural workforces and leading the &quot;Saudization&quot; strategies for major corporate clients across the Western Province.Operational Focus at Al Salamah:<ul><li>Strategic Talent Mobility: Architecting the frameworks for seamless international recruitment and localized placement in accordance with Saudi Labor Law.</li><li>Compliance &amp; Governance: Ensuring 100% adherence to MoHRSD regulations while maintaining a zero-delay pipeline for Iqama renewals and labor transitions.</li><li>P&amp;L &amp; Performance: Oversight of the SAR 32,000 monthly executive allocation, ensuring internal HR KPIs and client satisfaction levels are consistently exceeded.</li><li>Corporate Culture: Building a high-performance internal team on Prince Sultan Road that reflects the &quot;Consultative Excellence&quot; Thuan Phat is known for globally.</li></ul>Status &amp; Eligibility: This position is open to elite HR professionals with a transferable Iqama or Saudi Nationals. Presence in our Jeddah office is mandatory, as you will be the primary point of contact for high-profile corporate clients and government regulatory bodies.نوع الوظيفة: دوام كاملالراتب المدفوع: ﷼٣٢٬٠٠٠٫٠٠&nbsp;لكل شهرموقع العمل: بشكل شخصي

Human Resources Director

WithGrowth

<div>
 
 
 Role Description
 
 
 
 We are seeking a
 
 high-potential Strategy &amp; Innovation Associate - Programs &amp; Fintechs
 
 to support strategy, governance, innovation initiative delivery, innovation program delivery, fintech partnerships and PMO operations.
 
 
 
 
 
 This is a
 
 contract-based position,
 
 open to both local and expatriate candidates who already hold their own valid residency/visa status in Saudi Arabia, or those who may require iqama transfer.
 
 
 
 
 
 The role involves analyzing business challenges, identifying opportunities, conducting research, and collaborating with teams to test, optimize, and execute actionable solutions. Additionally, responsibilities include supporting data-driven decision-making processes and delivering effective results tailored to client needs.
 
 
 
 
 
 The role is ideal for
 
 junior-to-mid level talent (1&ndash;3 years experience)
 
 with strong analytical skills, program management skills, structured thinking, excellent communication, and the ability to deliver high-quality work in a fast-paced corporate environment.
 
 
 
 
 
 The position is
 
 Jeddah-based and fully on-site
 
 , as close coordination with internal teams is essential.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Support strategy development, opportunity assessments, and problem-solving for innovation initiatives
 </li>
 <li>
 Conduct research, benchmarking, market analysis, and insight synthesis (FinTech, Open Banking, CX, emerging technologies)
 </li>
 <li>
 Assist in preparing executive presentations, business cases, portfolio documentation, communication packs and steering committee materials
 </li>
 <li>
 Manage PMO activities, which include timelines, trackers, RAID logs, reporting packs, dependencies, project management dashboards and risk management.
 </li>
 <li>
 Coordinate timelines, dependencies, and follow-ups across Technology, Digital, Data &amp; business units.
 </li>
 <li>
 Collaborate with business units to gather inputs, validate information, and ensure alignment.
 </li>
 <li>
 Support the management of MVPs, pilots, PoCs, and experiment documentation.
 </li>
 <li>
 Contribute to idea funnel management, innovation program operations, workshop facilitation and steering committee meetings when needed.
 </li>
 <li>
 Demonstrate consulting-style communication: Clear structure, Strong storytelling, Concise insights, Compelling storytelling, Structured problem-solving.
 </li>
 <li>
 Ensure consistent, high-quality documentation and deliverables across all workstreams.
 </li>
 <li>
 Ensure consistent, high-quality professionalism and communication across all workstreams.
 </li>
 </ul>
 
 
 
 
 
 Required Skills &amp; Competencies
 
 
 <ul>
 <li>
 At least 1 year in consulting, PMO, strategy, innovation, digital transformation, or business analysis (non-negotiable).
 </li>
 <li>
 Jeddah-based and in-office presence (non-negotiable).
 </li>
 <li>
 Strong proficiency in Microsoft PowerPoint and Excel (non-negotiable).
 </li>
 <li>
 Professional demeanor and high level of ownership and responsibility (non-negotiable).
 </li>
 <li>
 Bachelor degree or relevant certificate holder (non-negotiable).
 </li>
 <li>
 Excellent English communication skills at professional and advanced level.
 </li>
 <li>
 Excellent analytical and problem-solving skills.
 </li>
 <li>
 Strong communication, both written and verbal.
 </li>
 <li>
 Ability to structure information and build clean, executive-level documents.
 </li>
 <li>
 High attention to detail and strong organizational discipline.
 </li>
 <li>
 Ability to work across multiple workstreams with tight deadlines.
 </li>
 <li>
 Interest in innovation, data analysis, digital transformation, fintechs, open banking and open finance, AI and other emerging technologies.
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications (Not Mandatory)
 
 
 <ul>
 <li>
 Arabic speaking and writing for work and professional level (preferred).
 </li>
 <li>
 More than 2 years experience in consulting, PMO, strategy, innovation, digital transformation, or business analysis.
 </li>
 <li>
 Certifications such as PMP, CAPM, Agile/Scrum, GIMI Level 1 or 2, GInI, or similar credentials.
 </li>
 <li>
 Prior exposure to fintech, banking and finance industry, innovation offices, or strategy/consulting roles.
 </li>
 </ul>
 
 
 
 
 
 Ideal Candidate Profile
 
 
 <ul>
 <li>
 Based in Jeddah.
 </li>
 <li>
 Holds their own valid visa/iqama (for expats and locals).
 </li>
 <li>
 Strong follow-up discipline, ownership, and professionalism.
 </li>
 <li>
 When applying, mention the magic word "finnovation".
 </li>
 <li>
 Proactive, reliable, and committed to quality deliverables.
 </li>
 <li>
 Passionate about career in Innovation / Consulting.
 </li>
 </ul>
</div>

Strategy & Innovation Associate - Programs & Fintechs (Junior-Mid exDeloitte, exEY, exKPMG, exPwC) Jeddah

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