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accounts payable specialist i Jobs in Seattle

accounts payable specialist i

accounts payable

Seer Group

<div><p><b>Job Summary:</b> The Accounts Payable position is responsible for ensuring timely and accurate payment of invoices, managing the company's outgoing payments, and maintaining the integrity of financial records. This role supports the accounting department by performing clerical and accounting tasks related to accounts payable.</p><p><b>
Key Responsibilities:</b></p><ul><li><b>
Invoice Processing:</b> Review and process invoices, ensuring proper approval, matching to purchase orders and receipts, and verifying the accuracy of billing information. Resolve discrepancies as needed and identify any discount opportunities.</li><li><b>
Payment Preparation:</b> Prepare and execute payment runs (e.g., checks, ACH, or wire transfers) to vendors in accordance with company policies and payment terms that optimize cash flow, including identifying and capturing early payment discounts.</li></ul><ul><li><b>
Vendor Communication:</b> Respond to vendor inquiries regarding payments, discrepancies, or outstanding balances, ensuring clear communication and resolution. Compile needed information from new vendors including banking information, W9, payment address, etc.</li><li><b>
Recordkeeping:</b> Maintain accurate and up-to-date records of accounts payable transactions, ensuring all documentation is filed and stored correctly.</li><li><b>
Reconciliations:</b> Assist in monthly and year-end account reconciliations for accounts payable, ensuring that all transactions are accurately recorded. Review vendor statements to ensure all payments are appropriately credited.</li><li><b>
Corporate Credit Cards:</b> Record daily credit card transactions, complete monthly reconciliations, validate charges against expense reports and receipts and manage the issuance and cancellation of credit cards including updating credit limits.
</li><li><b>Expense Reporting:</b> Review and verify employee expense reports and ensure they adhere to company policies.</li><li><b>
Reporting:</b> Assist with the preparation of accounts payable reports, aging reports, and provide data for audits or internal reviews.</li><li><b>
Compliance:</b> Ensure compliance with company policies, procedures, and any relevant laws and regulations related to accounts payable.</li><li><b>
Year End:</b> Ensure compliance with tax requirements (e.g., 1099 reporting), and regulatory standards including sales/use tax for all states and unclaimed property reporting.
</li></ul><ul><li>High school diploma or equivalent; an associate degree or higher in accounting, finance, or a related field is preferred.</li><li>
Proven experience in accounts payable or similar financial roles.</li><li>
Familiarity with accounting software (e.g., QuickBooks, SAGE Intacct, Stampli) and Microsoft 365 applications (e.g., Excel, Word) including the ability to learn new systems</li><li>
Strong attention to detail, accuracy, and organizational skills.</li><li>
Proactively identify and address issues, suggest improvements to processes, and take ownership of tasks.</li><li>
Excellent communication and interpersonal skills for dealing with vendors and internal teams.</li><li>
Ability to prioritize tasks and meet deadlines in a fast-paced environment.</li><li>
Basic knowledge of accounting principles and financial regulations.</li></ul></div><p></p>

Accounts Payable

Beacon Hill

<div>
 <p>
  <strong>
   Are you an AP Manager ready LEAD and DRIVE RESULTS?
  </strong>
 </p>
 <p>
  We're partnering with a well-established company that values accuracy, collaboration, and optimization. Their accounting team is looking for an AP Manager to oversee the accounts payable function and help drive efficiency across the department.
 </p>
 <p>
  <strong>
   The role
   <br/>
  </strong>
  As Accounts Payable Manager, you will lead a team of 3, ensure timely and accurate vendor payments, and implement process improvements. You'll play a key role in maintaining strong vendor relationships and supporting month-end close activities.
 </p>
 <p>
  <strong>
   What you'll do
  </strong>
 </p>
 <ul>
  <li>
   Lead and mentor a team of 3 AP specialists, providing guidance and support on daily operations
  </li>
  <li>
   Oversee the full Procure-to-Pay (P2P) cycle and invoice processing, including ACH and wire payments, ensuring accuracy and compliance
  </li>
  <li>
   Review and approve 3-way matching (invoice, purchase order, and receiving report) and resolve discrepancies
  </li>
  <li>
   Manage vendor accounts, reconcile statements, and maintain strong relationships
  </li>
  <li>
   Track approvals, maintain documentation, and support audits as needed
  </li>
  <li>
   Assist with month-end close, including accruals, reporting, and workflow improvements
  </li>
  <li>
   Manage the end-to-end employee expense reporting and reimbursement process
  </li>
  <li>
   Identify opportunities to streamline AP processes and implement best practices
  </li>
 </ul>
 <p>
  <strong>
   What they're looking for
  </strong>
 </p>
 <ul>
  <li>
   4+ years of AP or accounting experience, with at least 2 years in a supervisory or leadership role
  </li>
  <li>
   Strong attention to detail and organizational skills
  </li>
  <li>
   Comfortable using Excel for reporting, tracking, and analysis
  </li>
  <li>
   Experience with large ERP systems is a plus (NetSuite, Oracle, or similar)
  </li>
  <li>
   International AP experience is a bonus
  </li>
 </ul>
 <p>
  <strong>
   Work environment
  </strong>
 </p>
 <ul>
  <li>
   Onsite in Seattle
  </li>
  <li>
   Fast-paced, collaborative accounting team
  </li>
 </ul>
 <p>
  <strong>
   Ready to take the lead? We'd love for you to apply and help drive the success of the accounts payable team!
   <br/>
  </strong>
 </p>
 <p>
  Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
 </p>
 <br/>
 <p>
  <strong>
   California residents:
  </strong>
  Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 </p>
 <br/>
 <p>
  If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
 </p>
 <br/>
 <p>
  Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
 </p>
 <br/>
 <p>
  <br/>
  Company Profile:
  <br/>
  <br/>
  Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
  <br/>
  <br/>
  Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.  Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
  <br/>
  <br/>
  Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
 </p>
 <br/>
 <p>
  Benefits Information:
 </p>
 <br/>
 <p>
  Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
 </p>
 <br/>
 <p>
  We look forward to working with you.
  <br/>
  <br/>
  Beacon Hill. Employing the Future&trade;
 </p>
</div>


Accounts Payable Manager

BNBuilders

<div><p><b><i>Collaborative people. Progressive builders.</i></b></p>
<p>
Consistently recognized as a best workplace, and for our commitment to safety, sustainability, and community partnerships, BNBuilders hires the very best in the construction industry and strives to create an environment that encourages innovation, responsibility, and client satisfaction. If you are looking to be a part of an open, supportive team and receive exciting challenges that promote personal and professional growth, look no further than BNBuilders!</p><br>
<p></p>
<p><b>
JOB SUMMARY:</b></p>
<p>
The Accounts Payable Specialist completes payments and controls expenses by receiving, processing, verifying, reconciling invoices, and assisting with maintaining accurate financial records. They verify all invoices, reconcile discrepancies, and manage internal and external vendor relationships.</p><br>
<p></p>
<p><b>
SALARY RANGE: </b>$24.00 - $32.00 hourly, $49,920.00 - $66,560.00 annually <i>(companywide)</i></p><br>
<p></p>
<p><b>
BENEFITS:</b></p>
<ul>
<li>Group medical, vision, and dental insurance, including a choice of two benefit plans - a PPO plan and a High Deductible/ Health Savings Account plan with company contribution to HSA.</li>
<li>Company-paid short and long-term disability plans, group life insurance, and AD&amp;D plans.</li>
<li>Vacation accrued on a weekly basis at a full-time annualized equivalent rate of 15 days (3 work weeks) per year.</li>
<li>Sick leave accrued at 1 hour of sick leave for every 30 hours worked with an annual carryover of 80 hours.</li>
<li>10 paid holidays each year.</li>
<li>Paid parental leave.</li>
<li>Annual discretionary bonus based on company profitability and your manager's assessment of your performance.</li>
<li>A 401(k) savings plan under which BNB matches the first 3 percent of your deferral with a 100% match and the next two percent with a 50% match for a total matching contribution of 4% of your pay. You are immediately 100% vested in all contributions (including BNB match). We provide both traditional (pre-tax) and Roth (post-tax) contribution options.</li>
<li>We are proud to be an employee-owned company. This means you get an ownership stake in BNB through a benefit called an Employee Stock Ownership Plan (ESOP). It's 100% company-funded and is invested in BNBuilders stock. You can participate in this long-term plan after you complete 1 year of service (with at least 1,000 hours).</li></ul><br>
<p></p>
<p><b>
JOB RESPONSIBILITIES:</b></p>
<ul>
<li>Timely and accurate administration of all regular and PO matched invoices/vouchers, and disbursements across all current systems.
</li><li>Prepare reports on outstanding accounts payable and payment schedules.</li>
<li>Reconciliation of vendor accounts aging reports and research and resolving invoice and payment discrepancies and disputes.</li>
<li>Complete review and processing of employee expense reports and various check requests.</li>
<li>Reconciliation of revolving credit card transactions and maintaining supporting documents for audits and internal controls.</li>
<li>Processing and administration of intercompany transactions.</li>
<li>Reviewing and verifying details of deposits and funds disbursed on behalf of the company, ensuring they are allocated within the company database and maintained as active records.</li>
<li>Process general ledger and job cost entries and adjustments.</li>
<li>Ensure that recurring entries are processed, adjusted, or terminated at appropriate trigger points.</li>
<li>Administer vendor accounts, W-9&rsquo;s for accurate Business Partner/Vendor profiles maintenance and assist with other accounts payable-related tasks as needed.</li></ul><br>
<p></p>
<p><b>
QUALIFICATIONS:</b></p>
<ul>
<li>Strong Accounts Payable experience with knowledge of accounting principles, AP processes and relevant regulations. Construction industry experience preferred.
</li><li>Strong organizational, time management and analytical skills. And ability to research and resolve discrepancies.</li>
<li>Excellent communication, interpersonal and excellent interpersonal customer service skills.</li>
<li>Ability to work as a highly cooperative and collaborative member of a professional team.
</li><li>Proficiency in Microsoft Word, Excel, and Outlook required.
</li><li>Experience with accounting programs e.g., CMiC, Sage 100/Sage APA <b>(</b>Beanworks<b>)</b>, and 3-way PO matching a plus!
</li><li>Ability to manage in a fast-paced environment while maintaining accuracy.</li></ul><br>
<p></p>
<p><b>
PHYSICAL DEMANDS:</b> <i>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</i></p>
<p>
While performing the duties of this position, the employee is frequently required to sit, communicate, reach and manipulate objects, tools or controls. The position requires mobility. Duties involve moving materials weighing up to 10 pounds on a regular basis and up to 25 pounds on an occasional basis. Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, mouse, calculator and similar machines.</p><br>
<p></p>
<p><b>
WORK ENVIRONMENT:</b> <i>The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</i></p>
<p>
BNB believes in collaboration, team-building, and a strong supervisor/employee relationship. To accomplish this, the duties of this role are not performed in a remote capacity, and we expect that all employees will complete work in an office/job site setting.</p>
<p>
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.</p><br>
<p></p>
<p><b>
Our Commitment to Diversity and Inclusion</b></p>
<p>
At BNB, diversity, equity, and inclusion are the driving forces in which our culture is built. We recognize that our unique and vast differences bring a richness to our lives and work environment. This fosters stronger and more meaningful relationships within our company and the communities in which we serve. <b>Our mission is to strive to provide an environment that is respectful, safe, fair, and inclusive, so that we can be stronger, wiser, and better together.</b></p><br>
<p></p>
<p><i>
Note: BNBuilders retains the discretion to add to or change the duties of this position at any time.</i></p>
<p><i>
Note: BNBuilders participates in E-Verify and will provide the federal government with Form I-9 information. For more information, please visit </i><i>www.e-verify.gov</i><i>.</i></p></div>

Accounts Payable Specialist I

Gates Foundation

<div>
 <strong>
  The Foundation
  <br/>
  <br/>
 </strong>
 We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we&rsquo;re committed to creating an environment for you to thrive both personally and professionally.
 <br/>
 <br/>
 <strong>
  The Team
  <br/>
  <br/>
 </strong>
 Global Financial &amp; Accounting Services (GFAS) is a growing team with an increasing breadth of responsibility. The foundation continues to grow in its global footprint and in the complexity of its work. The team&rsquo;s vision is to provide innovative and scalable global business solutions in accounting, tax, payroll, treasury, procurement, and financial operations while safeguarding the reputation of the foundation and our related entities, with the highest standards of integrity and operational excellence.
 <br/>
 <br/>
 GFAS is one team within the Finance &amp; Resource Planning division at the foundation and an important part of the operations function. Operations supports and enables the six program teams to make investments and to run effectively and efficiently. As a division, Finance &amp; Resource Planning employs approximately 220 FTE&rsquo;s. The GFAS team is significant (45+ FTE&rsquo;s), and is responsible for financial reporting processes, technical and advisory services, internal controls, vendor due diligence and the accounting functions at the foundation.
 <br/>
 <br/>
 This position is based at the Seattle, Washington HQ.
 <br/>
 <br/>
 <strong>
  Your Role
  <br/>
  <br/>
 </strong>
 The Global Accounts Payable and Expense Manager, is responsible for overseeing the distribution of work within the Global Payments team. This role emphasizes ensuring the efficient and accurate execution of global payment processes, systems, and technologies. The Manager collaborates closely with cross-functional teams to drive process improvements and support business operations, projects, and compliance efforts, all while maintaining a strong commitment to customer service and operational excellence.
 <br/>
 <br/>
 <strong>
  What You'll Do
  <br/>
  <br/>
 </strong>
 <strong>
  Business Operations (~30% of time)
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Operational Oversight: Ensure the efficient execution of global payments processes, focusing on credit card expense, accounts payable programs including vendor record management.
  </li>
  <li>
   Escalation Support: Manage escalations by providing timely responses that are aligned with foundation policies and practices.
  </li>
  <li>
   Cross-Functional Collaboration: Collaborate closely with various internal teams to maintain smooth, timely, and accurate delivery of global payment services, emphasizing operational efficiency and strategic alignment. Ensure that all team members, including those outside of Accounts Payable and expense management, understand the critical role we play and the importance of sharing information effectively to support overall business objectives.
  </li>
  <li>
   Process Improvement: Utilize strategic thinking and operational efficiency management, along with risk assessment to identify and implement process improvements in global payments, working closely with process owners and key stakeholders across different geographies.
  </li>
  <li>
   Partnerships: Build and maintain strategic partnerships with operations teams (e.g., travel, events, security) and internal counterparts to enhance the delivery of global payment services, including a proactive customer commitment. Represent the global payments team in meetings, conferences, and other key forums, ensuring our team's interests and perspectives are effectively communicated and integrated into broader organizational initiatives.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Work Distribution &amp; Coordination (~30% of time)
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Work Distribution: Manage the distribution of tasks and responsibilities within Global Payments team, ensuring that workloads are balanced and deadlines are met.
  </li>
  <li>
   Team Collaboration &amp; Cross-Training: Collaborate with GFAS colleagues to facilitate cross-training opportunities, enhancing team adaptability, tolerance for ambiguity, and overall performance.
  </li>
  <li>
   Operational Efficiency Management: Ensure that global payment processes are operationally efficient and effective, managing resources to optimize performance and minimize risks.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Regulatory/Compliance/Controls (~10% of time)
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Compliance Assurance: Ensure that global payment processes comply with all relevant regulations, internal controls, and technical financial standards, including GAAP, IRS, state filing requirements, and global regulatory standards.
  </li>
  <li>
   Risk Monitoring &amp; Actions: Monitor global payments functions for weaknesses related to payment fraud, system security and policy breaches; document mitigation and action plans.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Business Projects (~30% of time)
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Project Support: Provide key input and subject matter expertise for business projects involving global payments. Support project planning, including scope definition, deadline setting, and resource allocation, with a focus on credit card expenses, participant reimbursements, and accounts payable.
  </li>
  <li>
   Strategic Collaboration: Partner with cross-functional teams to ensure the integration of global payment elements into business projects, contributing to the successful execution of project goals through strategic thinking and pragmatic decision-making.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Collaboration
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   This role operates in a highly matrixed environment and requires close collaboration with the following:
  </li>
  <li>
   Internal: Work within the FRP GFAS division and with colleagues across Security, Travel, Events, IT, HR, Benefits, Grants and Contracts Services, Legal, and affiliated entities.
  </li>
  <li>
   External: Network and share best practices with peer organizations and work closely with external vendors and partners, maintaining strong vendor relationship management.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Your Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s or other advanced degree with 7+ years of experience, or equivalent experience.
  </li>
  <li>
   Communication: Excellent communication and relationship-building skills.
  </li>
  <li>
   Critical Thinking: Ability to navigate complex environments and facilitate decision-making using data and technology.
  </li>
  <li>
   Analytical &amp; Problem-Solving: Strong analytical and problem-solving skills, with a focus on continuous improvement in global payment operations.
  </li>
  <li>
   Project Experience: Experience supporting the implementation of significant projects such as new systems, banking, or credit card programs.
  </li>
  <li>
   Concept Communication: Ability to communicate complex concepts to partners with diverse backgrounds, including leadership, program staff, grantees, and other operational resources.
  </li>
  <li>
   Change Management: Proven ability to support and manage change within global payment processes, ensuring smooth transitions and optimal outcomes.
  </li>
  <li>
   Decision Making &amp; Bias for Action: Ability to make sound business decisions with a sense of urgency.
  </li>
  <li>
   Organization &amp; Initiative: Strong organizational skills and initiative, with the ability to work autonomously and cross-functionally while remaining flexible to changing tasks and priorities.
  </li>
  <li>
   Customer-Centric Solutions: Experience in supporting customer-centric payment solutions, enhancing user experience, and addressing customer pain points.
  </li>
  <li>
   Performance Monitoring: Ability to monitor and evaluate work output, ensuring that work is distributed effectively and tasks are completed accurately and on time.
  </li>
  <li>
   Must be able to legally work in the country where this position is located without visa sponsorship.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 The salary range for this role is $118,200 to $177,200 USD. We recognize high-wage market differences in Seattle and Washington D.C., where our offices are located. The range for this role in these locations is $130,000 to $195,000 USD. As a mission-driven organization, we strive to balance competitive pay with our mission. New hires salaries are typically between the range minimum and the salary range midpoint. Actual placement in the range will depend on a candidate&rsquo;s job-related skills, experience, and expertise, as evaluated during the interview process.
 <br/>
 <br/>
 <strong>
  Hiring Requirements
  <br/>
  <br/>
 </strong>
 As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.
 <br/>
 <br/>
 <strong>
  Candidate Accommodations
  <br/>
  <br/>
 </strong>
 We&rsquo;re committed to providing an inclusive and accessible hiring experience for all candidates. If you have a disability or medical condition and need an accommodation at any stage of the application or interview process&mdash;such as an ASL interpreter, alternative interview format, or physical accessibility support&mdash;we&rsquo;re happy to help. Please contact HR@gatesfoundation.org with the position number and a brief description of your accommodation needs. Requests will be handled confidentially.
 <br/>
 <br/>
 <strong>
  Inclusion Statement
  <br/>
  <br/>
 </strong>
 We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion &mdash; of voices, ideas, and approaches &mdash; and we support this diversity through all our employment practices.
 <br/>
 <br/>
 All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity.
 <br/>
 <br/>
</div>


Global Accounts Payable and Expense Manager

Heatcon Inc

<div><div><b>Summary</b></div><div></div><div><br>
Responsible for the operational processes in the Accounting department and ensuring the accuracy of all general ledger accounts. The Accounting Manager will work very closely with the VP of Finance to streamline all accounting processes and will be responsible for job costing and monitoring inventory. The Accounting Manager will interface with outside audit firms(s), banks and lessors, casualty/liability insurance agent(s), credit card companies, and collection agencies as identified. This position will also assist in the preparation and distribution of financial statements and help to ensure that all deliverables comply with regulatory guidance and professional standards.</div><div></div><div><b><br>
Essential Duties and Responsibilities</b> <b>include the following. Other duties may be assigned.</b></div><br>
<div></div><ul><li>
Responsibilities will include overseeing the accounts receivable and accounts payable functions as well as cost accounting work, and preparing monthly lead sheets for management review.</li></ul><ul><li>
Monthly reconciliation of inventory accounts.</li><li>
Weekly sales reporting and operational metrics.</li><li>
Perform various cost accounting functions including analysis, maintenance of material, labor and overhead rates.</li><li>
Investigate variances and produce weekly variance reports.</li><li>
Maintain &amp; update the depreciation schedules for the Company and its subsidiaries.</li><li>
Oversee the Company&rsquo;s daily, weekly and monthly and year- end closings.</li><li>
Timely completion of payroll entries, commissions and tax reporting.</li><li>
Accounting, reporting and assisting with preparation of consolidation of the Company&rsquo;s subsidiaries and international operations.</li><li>
Establish and maintain the ERP system as it pertains to the accounting department.</li></ul><ul><li>
Provide back-up for accounts receivable and payable functions.</li><li>
Assist in any system or program upgrades of the companies ERP system and other systems such as CRM.</li><li>
Assist on special projects as needed.</li></ul><div></div><div><b><br>
Supervisory Responsibilities</b></div><h3 class="jobSectionHeader"><b>
Motivate and train accounts receivable and accounts payable personnel through example, coaching, mentoring, and hands-on experiences. Responsible for the overall direction, coordination and evaluation of accounts receivable and accounts payable functions. Carry out managerial responsibilities in accordance with the Company's policies and applicable laws. Responsibilities include interviewing and training employees; planning, assigning, and directing work; appraising and writing performance evaluations; rewarding and disciplining employees; documenting feedback, coaching, and mentoring; and addressing complaints and resolving problems in the sales and marketing departments while maintaining constant communication and keeping Human Resources apprised of personnel issues. Support decisions and convey a positive image of the overall management team. Contribute to management teambuilding and foster an environment that encourages employee engagement.</b></h3><div></div><div><b><br>
Minimum Qualifications</b></div><div>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div><div></div><div><b><br>
Education and/or Experience</b></div><div>
Bachelor&rsquo;s degree (B.A. or B.S.) in Business Administration, Accounting or Finance and four years of related experience in Accounting and/or training or equivalent combination of education and experience. Must have three plus years of Accounting experience in a manufacturing environment. Must have experience with cost accounting and sales tax preparation Must be familiar with standard accounting concepts, practices, procedures, and principals; skilled at using database, spreadsheet, and word processing software to prepare statistical and written reports; and have strong customer service skills and multitasking abilities. Prior employee management experience a plus.</div><div></div><div><b><br>
Computer Skills</b></div><div>
Proficient with a personal computer, word processing programs, as well as strong skills/experience working with databases, spreadsheets, and presentation software and ability to type.</div><div></div><div><b><br>
Language Skills</b></div><div>
Ability to read, analyze, and interpret professional reports and documents, financial reports, and legal documents. Ability to effectively prepare and present information in one-on-one and small group situations to management, customers, and other employees of the organization. Ability to respond to inquiries or complaints from customers, regulatory agencies, or members of the business community. Must be able to write professional reports, documentation, and correspondence.</div><div></div><div><b><br>
Mathematical Skills</b></div><div>
Ability to apply concepts of arithmetic, algebra, and statistics and their applications.</div><div></div><div><b><br>
Reasoning Ability</b></div><div>
Ability to assimilate information from diverse sources to form a complete situational picture and develop a plan of action to accomplish tasks. Ability to solve practical problems and deal with a variety of abstract and concrete variables in situations where only limited standardization exists. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.</div><div></div><div><b><br>
Physical Demands</b></div><div>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div><div></div><div><br>
While performing the duties of this job, the employee is regularly required to walk, stand, balance, sit for prolonged periods, speak clearly, and hear. Specific vision abilities required by this job include close vision and ability to adjust focus. The employee is regularly required to use fingers, hands, and arms to manipulate and shuffle documents, use writing instruments, and type on a keyboard.</div><div></div><h3 class="jobSectionHeader"><b><br>
Safety Rules</b></h3><div>
Employees are required to know and abide by all safety rules and programs. Employees must observe and practice safe working conditions and report any condition that does not meet safety standards. Under state law, employees have a duty to immediately report all accidents to their employer. Work areas should be kept clean and well-organized.</div><div><b><br>
A</b><b>AP/EEO Statement</b></div><div>
HEATCON&reg; is an affirmative action and equal opportunity employer - Minority/Female/Veteran/Disability. Applicants are considered based on knowledge, skills and abilities, without regard to race, color, religion, creed, gender, national origin, marital status, sexual orientation, age, protected veteran status, disability or any other basis protected by federal, state or local law.</div><div></div><h3 class="jobSectionHeader"><b><br>
Work Environment</b></h3><div>
Drug-free working environment. Usual office conditions.</div></div>

Accounting Manager

Thrive Communities

<div><p><b>Feel Seen at Thrive!</b></p>
<p>
Learn more about 900 Rainier here: www.900rainier.com</p>
<p><b>
Pay Range: </b>$32 - $34 per hour</p>
<p><b>
Schedule:</b> Full-time; Monday - Friday, 9am - 6pm</p>
<p>
Thrive's purpose is to be the most trusted partner in property management by delivering outstanding results for clients, inspiring associate engagement, and elevating living experiences for residents. By cultivating award-winning workplaces, we foster an environment of connection, compassion and fun that our personnel extend to everyday life at their communities. Happy, inspired associates lead to happy, supported residents. We are dedicated to our boutique, at-scale approach to property management and building communities that flourish, which stems from hiring strong associates to grow with Team Thrive!</p>
<p><b>
Our Values are simple:</b> Do the Right Thing, Do Work to be Proud of, and Be a Great Place to Work.</p>
<p>
Voted one of Washington and Portland's best workplaces for several consecutive years, Thrive builds on its culture by offering the following benefits:</p>
<ul>
<li>34 Paid Days off Per Year (PTO, Paid Holidays, Paid Personal Day, Paid Day of Service, and Paid Birthday)</li>
<li>Housing Discount <i>may</i> be available.</li>
<li>Employer matched 401k retirement plan</li>
<li>Discretionary bonus potential</li>
<li>Eligible for earned Leasing &amp; Renewal commissions</li>
<li>$0 premium medical, dental, and vision insurance effective 1st of the month following your start date</li>
<li>Fully covered Long-term disability insurance for associates</li>
<li>Fully covered life insurance policy for associates with supplemental life insurance options</li>
<li>24/7 Everyday Assistance Program (EAP)</li>
<li>Voluntary Critical Illness, Accident, Hospital Indemnity, and Short-term Disability insurance</li>
<li>Pet Insurance discounts</li>
<li>Parking &amp; Transit Commuter Benefits</li>
<li>Annual professional development reimbursement</li>
<li>Training opportunities and career progression/growth plans</li>
<li>Company-wide parties and events
</li></ul><p><b>Job Responsibilities:</b></p>
<ul>
<li>Income Collection &amp; Accounts Payable
<ul><li>Maintains accurate resident records.
</li><li>Issues appropriate notices, when necessary.</li>
<li>Deposits all receipts prior to bank close each day.</li>
<li>Oversees invoice management and timely payment.</li>
<li>May use and reconcile property credit card in accordance with accounting policies and deadlines.</li>
<li>Assists with month-end procedures including deposit accounting, variances, expiring leases, write off register, receivable aging, security deposit activity and gross potential rent.</li>
</ul></li><li>Resident Relations
<ul><li>Perpetuates a true sense of community.</li>
<li>Maintains positive customer relations.</li>
<li>Physically inspects property when on grounds, picks up litter, and reports any service needs to maintenance staff.
</li><li>Inspects move-outs and vacancies, when requested.</li>
<li>Must be knowledgeable of all phases of leasing and resident retention.</li>
</ul></li><li>Marketing
<ul><li>Ensures appropriate content and frequency of ads on Craigslist, Weblisters, and other listing services.</li>
<li>Greets prospective residents, shows the community, and performs leasing duties, as needed.</li>
<li>Answers and responds to phone calls and email communications in a timely manner.</li>
<li>Maintains awareness of local market conditions and trends, and contributes ideas for marketing the community and improving resident satisfaction.</li>
<li>Maintains a lease closing ratio at a level appropriate for the property and submarket.</li>
</ul></li><li>Administrative
<ul><li>Updates required reports concerning move-out notices, activity, etc. on a daily basis.</li>
<li>Organizes and files all applicable reports, leases, and paperwork.</li>
<li>Proofreads all lease paperwork and processes move-ins and move-outs.</li>
<li>Processes all security deposit move-out reports.</li>
<li>Accepts service requests from residents and routes to maintenance for prompt processing. May conduct service follow-up with resident when work is completed.</li>
</ul></li><li>General
<ul><li>Performs any additional duties assigned by the Community Manager or Regional Manager</li>
</ul></li></ul><p><b>Desired Skills and Experience:</b></p>
<ul>
<li>2+ years experience in property management or equivalent experience, including leasing, sales/closing, and customer service.</li>
<li>Experience with Yardi/CRM and On-Site</li>
<li>Accounts Payable experience or prior experience reviewing and paying/entering invoices.</li>
</ul>
<p><b>Desired Competencies:</b></p>
<ul>
<li>Highly detail oriented with the ability to provide accurate and timely reports and information.</li>
<li>Comfortable working in a fast-paced, customer service-oriented environment.</li>
<li>Strong understanding of industry terms.</li>
<li>Ability to interpret and understand tenant file information and complex documents such as regulatory agreements and program regulations.</li>
<li>Ability to de-escalate conflict and remain calm and courteous at all times.</li>
<li>Kind, thorough, and clear in communication with residents, vendors, subordinates, home office departments, ownership, and leadership.</li>
<li>Respectful and understanding of diverse, cultural and socio-economic backgrounds.</li>
<li>Communicates effectively, builds trust, and addresses community challenges with cultural awareness and equity.</li>
<li>Performs duties under pressure and with the ability to meet competing deadlines.</li>
<li>Takes instructions and feedback from supervisors and is able to follow direction, learn, and grow with a positive outlook.</li>
<li>Exercises strong problem-solving skills.</li>
<li>Interacts with co-workers, supervisors, guests, and the public in a professional and pleasant manner.</li>
<li>Strong time management, organizational, and prioritization skills.</li>
<li>Strong attention to resident satisfaction and retention.</li>
<li>Ability to read, write, speak and comprehend English using correct grammar and punctuation.</li>
</ul>
<p><b>Physical Requirements:</b></p>
<ul>
<li>100% in-person position. Must be available to be physically present at sites being supported.</li>
<li>Stand, walk or sit alternatively depending on the specific needs of the day.</li>
<li>Ability to physically walk sites/units, which may include climbing stairs and navigating uneven surfaces or construction zones.</li>
<li>Ability to be physically present onsite at the property to greet guests, handle property operations, provide tours, etc.</li>
<li>Prolonged periods of sitting at a desk and working on a computer.</li>
<li>Occasional need to perform the following physical activities:
<ul><li>Bend/Stoop/Squat</li>
<li>Climb stairs</li>
<li>Push/Pull</li>
<li>Reach above shoulder</li>
</ul></li><li>Lifting frequently up to 25lbs and occasionally 25 - 40 lbs.</li>
<li>Works both indoors (majority of the time) and outdoors in all weather conditions.</li>
<li>Ability to effectively communicate in person, via phone, and through virtual platforms.</li>
</ul>
<p><b>Equal Employment Opportunity</b></p>
<p>
Diversity is celebrated at Thrive as we believe it makes us a better company. Our hope is that each associate feels welcomed, respected, and appreciated for their unique contributions. From our hiring practices, performance reviews, raise decisions, and opportunities for promotions, Thrive follows consistent and fair practices to ensure all Thrive employees and potential employees have an equal opportunity for employment and advancement based on merit, and are not discriminated against because of race, color, religion, national origin, age, sex, veteran status, pregnancy, childbirth, pregnancy-related conditions, disability, gender, gender identity, sexual orientation, or on any other legally protected basis. Our Human Resources department works with teams to make reasonable accommodations for those that require assistance in being able to participate in the interview process or meet the requirements of their position.</p>
<p><b>
Background Check &amp; Drug Screen Policy</b></p>
<p>
Thrive Communities conducts background checks and drug screens for onsite property associates after the conditional offer of employment is accepted, in compliance with applicable federal, state, and local laws. Candidates will be asked to authorize these screenings and results will be reviewed by a designated HR representative. For questions about what will be reviewed on the criminal history, please contact careers@thrivecommunities.com.</p>
<p>
The 4-panel drug screen tests for the following:</p>
<ul>
<li>Amphetamines including Methamphetamine</li>
<li>Cocaine Metabolites</li>
<li>Opiates including Codeine and Morphine</li>
<li>Phencyclidine (&quot;PCP&quot;)</li>
</ul>
<p>Thrive Communities reserves the right to modify this policy at any time without notice.</p></div>

Assistant Community Manager - Lease Up - 900 Rainier

Guide Property Management

<p><b>Overview:</b><br/>Guide Property Services is a mid-size management company growing extremely fast! We are looking to hire an Accounting Assistant who wants to be a key member of our company to manage and grow our apartment community portfolio. We offer a casual work environment with flexible work schedule.</p><p><b>Responsibilities:</b></p><ul><li>Daily bank reconciliations for 100+ property bank accounts</li><li>Deposit and receipt rent checks</li><li>Perform credit card reconciliations</li><li>Process payments for AP</li><li>Collaborate with Portfolio Accountants to produce financials</li><li>Perform other duties as assigned</li></ul><p><b>Qualifications:</b></p><ul><li>Hard-working, resourceful, reliable</li><li>Strong interpersonal and communication skills</li><li>Integrity, attention to detail, and excellent judgment</li><li>Proficient in Microsoft Outlook</li></ul><p><b>Other:</b></p><ul><li>Must be authorized to work in the US</li><li>Knowledge of AppFolio is preferred</li></ul><p>Pay: $23.00 - $28.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Accounting Assistant

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