admin assistant to gm

VaporVM

<div><div><b>Date Posted:</b> 03 July, 2026
</div><div><b>Industry:</b> IT Services and IT Consulting
</div><div><b>Location:</b> VaporVM</div></div>
<br><div><h2 class="jobSectionHeader"><b>Job Description:</b></h2>
<div><h1 class="jobSectionHeader"><b>Job Description: Administrative Assistant to the General Manager</b></h1>
<h2 class="jobSectionHeader"><b>Position Details</b></h2><br>
<p></p>
<p><b>Location:</b> Lahore, Pakistan</p>
<h1 class="jobSectionHeader"><b>Job Summary</b></h1>
<p>The Administrative Assistant to the General Manager provides comprehensive administrative, organizational, and coordination support to ensure the efficient operation of the General Manager&rsquo;s office. The role serves as a key point of contact between the GM, internal departments, clients, suppliers, and external stakeholders while maintaining confidentiality and professionalism at all times.</p>
<p>The position requires excellent organizational, communication, multitasking, and problem-solving skills to manage schedules, correspondence, meetings, reports, travel arrangements, and office administration activities.</p>
<h1 class="jobSectionHeader"><b>Key Responsibilities</b></h1>
<h2 class="jobSectionHeader"><b>Executive and Administrative Support</b></h2>
<ul><li>Manage the General Manager&rsquo;s daily calendar, appointments, meetings, and events.</li>
<li>Coordinate and prioritize schedules to maximize productivity and efficiency.</li>
<li>Screen phone calls, emails, and correspondence on behalf of the GM.</li>
<li>Draft, edit, and prepare professional letters, reports, presentations, and business documents.</li>
<li>Maintain confidential records, files, and sensitive information.</li>
<li>Organize and maintain electronic and physical filing systems.</li>
<li>Track action items and ensure timely follow-up on assigned tasks.</li>
</ul><h2 class="jobSectionHeader"><b>Meeting Management</b></h2>
<ul><li>Schedule internal and external meetings.</li>
<li>Prepare meeting agendas and supporting documentation.</li>
<li>Attend meetings when required and record minutes of meetings (MOM).</li>
<li>Distribute meeting minutes and monitor completion of action items.</li>
<li>Coordinate board meetings, management meetings, and departmental reviews.</li>
</ul><h2 class="jobSectionHeader"><b>Communication and Coordination</b></h2>
<ul><li>Act as a liaison between the GM and employees, customers, suppliers, contractors, and business partners.</li>
<li>Coordinate communication among departments to facilitate smooth workflow.</li>
<li>Ensure prompt and professional responses to inquiries and requests.</li>
<li>Handle correspondence and maintain effective stakeholder relationships.</li>
</ul><h2 class="jobSectionHeader"><b>Documentation and Reporting</b></h2>
<ul><li>Prepare monthly, quarterly, and annual reports.</li>
<li>Compile operational data and management reports.</li>
<li>Maintain records of contracts, agreements, licenses, and important documents.</li>
<li>Assist in preparing presentations for management meetings and business reviews.</li>
<li>Monitor deadlines and submit reports within required timelines.</li>
</ul><h2 class="jobSectionHeader"><b>Travel and Event Coordination</b></h2>
<ul><li>Arrange domestic and international travel for the GM.</li>
<li>Coordinate flight bookings, hotel reservations, transportation, and visa requirements.</li>
<li>Prepare travel itineraries and supporting documentation.</li>
<li>Organize corporate events, management meetings, conferences, and business functions.</li>
</ul><h2 class="jobSectionHeader"><b>Office Administration</b></h2>
<ul><li>Monitor office supplies and coordinate procurement requests.</li>
<li>Ensure office equipment and facilities are functioning effectively.</li>
<li>Coordinate maintenance requests and vendor services.</li>
<li>Assist in implementing administrative policies and procedures.</li>
<li>Support office management activities and operational requirements.</li>
</ul><h2 class="jobSectionHeader"><b>Project and Task Coordination</b></h2>
<ul><li>Assist the GM in tracking strategic projects and departmental initiatives.</li>
<li>Follow up with department heads regarding progress updates.</li>
<li>Maintain project status reports and action trackers.</li>
<li>Coordinate special assignments and management directives.</li>
</ul><h2 class="jobSectionHeader"><b>Financial and Procurement Support</b></h2>
<ul><li>Process purchase requests, quotations, and approvals.</li>
<li>Track departmental expenses and budgets.</li>
<li>Verify invoices and coordinate payment approvals.</li>
<li>Maintain records of procurement transactions and vendor agreements.</li>
</ul><h2 class="jobSectionHeader"><b>Confidentiality and Compliance</b></h2>
<ul><li>Handle confidential business information with discretion.</li>
<li>Ensure compliance with company policies and procedures.</li>
<li>Maintain data security and document control standards.</li>
<li>Support audits and compliance-related activities when required.</li>
</ul><h1 class="jobSectionHeader"><b>Qualifications</b></h1>
<h3 class="jobSectionHeader"><b>Education</b></h3>
<ul><li>Bachelor&rsquo;s Degree in Business Administration, Management, Commerce, or a related field.</li>
<li>Additional certifications in administration or executive assistance are advantageous.</li>
</ul><h3 class="jobSectionHeader"><b>Experience</b></h3>
<ul><li>2&ndash;4 years of experience as an Administrative Assistant, Executive Assistant, Personal Assistant, or Office Coordinator.</li>
<li>Experience supporting senior management or executive leadership preferred.</li>
</ul><h1 class="jobSectionHeader"><b>Skills and Competencies</b></h1>
<h3 class="jobSectionHeader"><b>Technical Skills</b></h3>
<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Experience with ERP systems and document management systems.</li>
<li>Strong report preparation and presentation skills.</li>
<li>Excellent business correspondence writing skills.</li>
</ul><h3 class="jobSectionHeader"><b>Soft Skills</b></h3>
<ul><li>Exceptional organizational and time-management skills.</li>
<li>Strong verbal and written communication skills.</li>
<li>Professional appearance and business etiquette.</li>
<li>Ability to multitask and manage competing priorities.</li>
<li>Strong attention to detail and accuracy.</li>
<li>Problem-solving and decision-making capabilities.</li>
<li>Ability to work under pressure and meet deadlines.</li>
<li>High level of integrity and confidentiality.</li>
</ul><h1 class="jobSectionHeader"><b>Key Performance Indicators (KPIs)</b></h1>
<ul><li>Calendar management accuracy and efficiency.</li>
<li>Timely completion of assigned administrative tasks.</li>
<li>Meeting coordination effectiveness.</li>
<li>Accuracy of reports and documentation.</li>
<li>Response time to correspondence and requests.</li>
<li>Travel arrangements completed without errors.</li>
<li>Timely follow-up and closure of action items.</li>
<li>Stakeholder satisfaction levels.</li>
<li>Compliance with document control and confidentiality requirements.</li>
</ul><h1 class="jobSectionHeader"><b>Authority Level</b></h1>
<ul><li>Coordinate directly with department managers on behalf of the GM.</li>
<li>Request operational updates and reports from departments.</li>
<li>Arrange meetings and administrative activities within approved guidelines.</li>
<li>Recommend process improvements to enhance office efficiency.</li></ul></div></div><div></div>

Admin Assistant to GM

M&N Business

<p><b>Job Title: Receptionist</b><br/><b>Company: PNY Trainings</b><br/><b>Location: Allama Iqbal Town</b><br/><b>Salary: PKR 20,000 &ndash; 25,000 per month</b><br/><b>Job Type: Full-Time (9am to 6pm)</b><br/><b>Gender: (Female Only)</b></p><p>PNY Trainings is looking for a professional, presentable, and customer-focused Receptionist to manage front-desk operations and provide support to students, visitors, instructors, and management.</p><p><b>Key Responsibilities:</b></p><ul><li>Welcome students, visitors, parents, and guests professionally.</li><li>Manage front-desk operations and maintain a positive first impression of the organization.</li><li>Attend incoming calls, respond to WhatsApp messages, and forward queries to relevant departments.</li><li>Provide basic information regarding courses, admissions, fee structure, class timings, and branch details.</li><li>Maintain student inquiry records, visitor logs, call records, and daily front-desk reports.</li><li>Coordinate with Admissions, Academic, Accounts, and HR departments for student and visitor-related matters.</li><li>Follow up with students regarding admissions, fee submissions, and class schedules.</li><li>Receive documents, parcels, and courier deliveries and maintain proper records.</li><li>Handle student complaints or concerns professionally and escalate them when required.</li><li>Maintain cleanliness, discipline, and proper arrangement of the reception area.</li><li>Assist with printing, scanning, filing, attendance coordination, and other administrative tasks.</li><li>Maintain confidentiality of student, staff, and company information.</li><li>Perform any other front-desk or administrative task assigned by management.</li></ul><p><b>Requirements:</b></p><ul><li>Minimum Intermediate or Bachelor&rsquo;s degree preferred.</li><li>Fresh candidates or candidates with 1 year of experience as a Receptionist, Front Desk Officer, Customer Service Representative, or Admin Assistant may apply.</li><li>Excellent communication and interpersonal skills.</li><li><b>Presentable personality with a professional attitude.</b></li><li>Basic knowledge of MS Office, especially Word and Excel.</li><li>Ability to handle calls, WhatsApp communication, and student inquiries efficiently.</li><li>Strong organizational, multitasking, and problem-solving skills.</li><li>Female candidates are preferred.</li></ul><p>Pay: Rs20,000.00 - Rs25,000.00 per month</p><p>Work Location: In person</p>

Receptionist (Female)

Arkhitech

<div><p>Arkhitech is seeking Intern in HR/Admin to provide administration services for the recruitment and employment of staff, as well as maintain and enhance the organization's human resources through training and implementation of policies, programs and practices.</p>
<p><b>Major Duties &amp; Responsibilities:</b></p>
<ul><li>Developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting, interviewing and selecting candidates.</li>
<li>Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.</li>
<li>Ensures planning, monitoring, and appraisal of employee work</li>
<li>Training managers to coach and discipline employees and scheduling management reviews/conferences with employees.</li>
<li>Maintains historical human resource records.</li>
<li>Assisting/Counceling employees with work matters, career development, personal problems.</li>
<li>Dealing with grievances and implementing disciplinary procedures.</li>
<li>Take part in strategic management.</li>
<li>Manage day to day operations, finance, and HR related matters.</li>
<li>Other duties as assigned.</li>
<li>No commitment of Permenant job</li>
</ul>
<p><b>Qualifications:</b></p>
<ul><li>Graduate degree in a related field.</li>
<li><p>Interested in Admin/Finance, HR, or strategic IT sales planning, business development, and business process improvement.</p>
</li><li>High energy level with strong motivation for achieving and exceeding sales goals.</li>
<li>Ability to understand and navigate through complex political environments</li>
<li>Ability to analyze financial data and prepare financial reports, statements, and projections.</li>
<li>Strong verbal and written communication skills are critical.</li>
</ul>
<p><b>Key Benefits:</b></p>
<ul><li>Daily catered lunches</li>
<li>Opportunity to work in a fast-paced environment</li>
<li>Paid time off</li>
<li>Internship leading to permanent job</li></ul></div>

Internship - HR/Admin

Zarea.pk

<p><b>Job Title</b>: Chief Operating Officer (COO)</p><p><b>Location:</b> Lahore Cantt. (On-site)</p><p><b>Company:</b> Zarea Limited</p><p><b>About Us:</b></p><p>Zarea Limited is Pakistan&rsquo;s largest and fastest-growing digital marketplace for physical commodities. We are transforming the commodities ecosystem through innovative solutions in logistics, storage, financing, and data &amp; analytics. Our mission is to drive efficiency, transparency, and growth through technology and strategic leadership.</p><p><b>The Job Role:</b></p><p>The Chief Operating Officer (COO) will oversee the daily operations of Zarea Limited, ensuring all departments are aligned with the company&rsquo;s strategic goals. This senior leadership role requires a forward-thinking, execution-oriented leader who can scale operations, optimize business performance, and support the CEO in driving growth across commodity trading, logistics, and digital infrastructure.</p><p><b>Responsibilities:</b></p><ul><li>Lead company-wide operational strategy, ensuring efficient integration of supply chain, trading, logistics, finance, and digital platforms.</li><li>Oversee day-to-day operations across all verticals and ensure timely execution of business objectives.</li><li>Translate strategic vision into actionable plans with measurable KPIs and ensure successful implementation across departments.</li><li>Collaborate with the CEO and executive team to drive profitability, efficiency, and market expansion.</li><li>Build and scale operational systems and processes for continuous improvement in productivity and customer experience.</li><li>Identify and mitigate operational risks, ensuring compliance with all regulatory, legal, and safety requirements.</li><li>Oversee the budgeting process and financial performance, ensuring cost optimization across the board.</li><li>Mentor and develop senior leadership across departments to build a high-performance, accountable culture.</li><li>Drive innovation through the adoption of digital tools and data analytics in operational decision-making.</li><li>Represent Zarea in external partnerships, government engagements, and strategic business forums.</li></ul><p><b>Requirements and Skills:</b></p><ul><li>Proven leadership experience as a COO, GM Operations, or in a similar executive role preferably within commodities, agribusiness, logistics, or tech-driven industries.</li><li>CMA/ CA qualified.</li><li>15+ years of progressive experience with a minimum of 5 years in a senior leadership role overseeing complex operations.</li><li>Deep understanding of commodity markets, digital platforms, supply chain management, and financial operations.</li><li>Strong operational acumen with experience in scaling high-growth organizations.</li><li>Exceptional communication, organizational, and leadership skills.</li><li>A results-driven, data-informed, and customer-centric mindset.</li></ul><p><b>Salary &amp; Benefits:</b></p><ul><li>Market competitive (based on experience)</li><li>Medical (IPD)</li><li>Gratuity</li><li>Other benefits as per company policy</li></ul><p><b>Work Timing</b>: 9 AM &ndash; 6 PM (Mon&ndash;Fri) &amp; 10 AM &ndash; 4 PM (Saturday)</p><p><b>How to Apply: </b>Interested candidates can send their CV to careers@zarea.pk.</p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Chief Operating Officer (COO)

Physicians Revenue Group

<p><b>Tekboox</b> is urgently looking to hire an <b>Admin Officer (Male)</b> to manage daily administrative operations and ensure smooth office functioning.</p><p><b>Note:</b> Preference will be given to candidates with <b>BPO &amp; IT industry experience</b>.</p><p><b>Key Responsibilities</b></p><ul><li>Manage and oversee day-to-day administrative and office operations.</li><li>Supervise support staff, office boys, and other administrative personnel.</li><li>Maintain office records, files, attendance, and official documentation.</li><li>Ensure compliance with company policies, SOPs, and local labor laws.</li><li>Liaise with government departments and regulatory authorities.</li><li>Coordinate with vendors, landlords, and service providers for office supplies, utilities, maintenance, and repairs.</li><li>Manage procurement activities, including sourcing vendors, obtaining quotations, processing purchase requests, negotiating with suppliers, issuing purchase orders, and ensuring timely delivery of goods and services.</li><li>Manage procurement of office and IT equipment, and maintain accurate IT inventory and asset records.</li><li>Coordinate with the IT department for asset allocation, maintenance, repairs, warranty tracking, and disposal of obsolete equipment.</li><li>Manage office assets, inventory, and overall facility upkeep to ensure smooth business operations.</li><li>Prepare administrative reports, procurement reports, inventory reports, and other management reports as required.</li></ul><p><b>Required Skills &amp; Qualifications</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, or a related field.</li><li>2 to 3 years of relevant experience in an administrative role.</li><li>Proficient in MS Office (Word, Excel, PowerPoint) and email communication.</li><li>Ability to multitask, meet deadlines, and handle confidential information.</li></ul><p><b>Job Location &amp; Timing</b></p><p><b>Location:</b> Garden Town &amp; DHA Y Block, Lahore<br/><b>Timing:</b> Flexible</p><p><b>Interested candidates can apply at:</b> <b>Saddam.hussain@tekboox.com</b></p><p>Work Location: In person</p>

Admin Officer

Simcoe IT

<p>Job Title: Personal Assistant to CEO<br/>Industry: Real Estate Developer<br/>Location: Lahore<br/>Working Days: Monday to Saturday<br/>Office Timings: 10:00 AM &ndash; 6:00 PM<br/>Salary Range : 120,000-200000 (Based on Experience )</p><p>Job Summary<br/>We are seeking a highly organized, proactive, and professional Personal Assistant to the CEO to provide administrative, operational, and executive support. The ideal candidate should be able to manage the CEO's daily schedule, coordinate meetings, handle confidential information, and ensure smooth communication with internal and external stakeholders.</p><p>stakeholders.<br/>Key Responsibilities<br/>Manage the CEO's calendar, appointments, meetings, and travel arrangements.<br/>Coordinate with internal departments and external stakeholders on behalf of the CEO.<br/>Prepare meeting agendas, take minutes, and follow up on action items.<br/>Handle confidential documents, reports, emails, and correspondence.<br/>Screen calls, manage communications, and prioritize tasks efficiently.<br/>Prepare presentations, reports, and business documents.<br/>Organize meetings, events, and business travel arrangements.<br/>Track project deadlines and provide regular updates to the CEO.<br/>Maintain office records and ensure smooth day-to-day executive operations.<br/>Assist the CEO with personal and business-related administrative tasks.<br/>Perform any other duties assigned by the CEO.</p><p>Requirements<br/>Bachelor's degree in Business Administration or a related field.<br/>Minimum 3 years of experience as a Personal Assistant, Executive Assistant, or Executive Coordinator.<br/>Excellent communication skills in English and Urdu.<br/>Strong command of MS Office (Word, Excel, PowerPoint, and Outlook).<br/>Excellent organizational, time management, and multitasking skills.<br/>Ability to maintain confidentiality and work under pressure.<br/>Professional appearance and positive attitude.<br/>Experience in the Real Estate industry will be preferred.</p><p>Required Skills<br/>Calendar &amp; Meeting Management<br/>Executive Coordination<br/>Communication &amp; Correspondence<br/>MS Office (Word, Excel &amp; PowerPoint)<br/>Documentation &amp; Reporting<br/>Time Management<br/>Confidentiality &amp; Professionalism<br/>Multitasking &amp; Problem Solving<br/>Other Details<br/>Gender: Female<br/>Experience: Minimum 3 Years<br/>Location: Lahore<br/>Joining: As Soon As Possible</p><p>Pay: Rs120,000.00 - Rs200,000.00 per month</p><p>Application Question(s):</p><ul><li>How many years of experience do you have as a Personal Assistant or Executive Assistant?</li><li>Which senior executives or CEOs have you supported?</li><li>Have you managed a CEO's calendar, meetings, and appointments independently?</li><li>Have you arranged business travel, hotel bookings, or travel itineraries for senior management?</li><li>How would you rate your English communication skills (spoken and written)?</li><li>Do you have any experience working in the Real Estate industry? (Preferred, not mandatory.)</li><li>Are you comfortable working Monday to Saturday (10:00 AM &ndash; 6:00 PM)?</li></ul><p>Work Location: In person</p>

Personal Assistant to CEO

Delenzo Technologies

<p><b>Job Vacancy: Assistant Accountant</b></p><ul><li><b>Position:</b> Assistant Accountant</li><li><b>Salary:</b> PKR 50,000/month</li><li><b>Experience:</b> Must have experience in stock keeping/inventory management</li><li><b>Probation Period:</b> 3 months</li><li><b>Office Timings:</b> 10:00 AM &ndash; 6:00 PM</li><li><b>Working Days:</b> Monday to Saturday</li><li><b>Office Location:</b> Nisbat Road, Camera Market, Lahore</li></ul><p><b>Requirements:</b></p><ul><li>Experience in stock keeping and inventory records</li><li>Basic accounting knowledge</li><li>Proficient in MS Excel and accounting software</li><li>Good communication and organizational skills</li><li>Responsible, punctual, and detail-oriented</li></ul><p>Pay: Rs50,000.00 - Rs60,000.00 per month</p><p>Work Location: In person</p>

Assistant Accountant

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