administrative assistant Jobs in Al Khobar

administrative assistant

hr coordinator

pojects coordinator

program coordinator

project coordinator

coordination assistant

Al-Qadsiah Saudi Club نادي القادسية السعودي

<div>
 
 
 Be Part of a Legacy Bigger Than the Game
 
 
 
 
 At
 
 Al-Qadsiah Club
 
 we create more than teams! We&rsquo;re crafting a legacy that goes beyond the game, making an impact both on and off the field. Driven by ambition, synergy, and innovation, we aim to inspire generations while shaping the future of Saudi sports.
 
 
 
 This is more than just a job! It&rsquo;s an opportunity to be part of something larger than yourself. At Al-Qadsiah, you&rsquo;ll play a key role in shaping our legacy, contributing to the nation&rsquo;s sports vision, and making history every step of the way.
 
 
 
 
 
 Job Overview:
 
 
 
 
 The Facilities Project Assistant Manager supports the planning, coordination, and delivery of facilities-related projects at Al Qadsiah Club. This role assists in managing renovations, upgrades, new installations, and improvement projects across club facilities, ensuring projects are completed on time, within budget, and in compliance with quality, safety, and regulatory standards.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 &middot; Assist the Maintenance Manager in planning, coordinating, and executing facilities and infrastructure projects.
 
 
 
 &middot; Support project scheduling, budgeting, cost tracking, and progress reporting.
 
 
 
 &middot; Coordinate with internal stakeholders, consultants, contractors, and vendors to ensure smooth project execution.
 
 
 
 &middot; Monitor project activities to ensure compliance with approved designs, specifications, timelines, and quality standards.
 
 
 
 &middot; Assist in reviewing drawings, method statements, material submittals, and project documentation.
 
 
 
 &middot; Track project milestones, risks, issues, and variations, and report them to management.
 
 
 
 &middot; Support site inspections, progress meetings, and coordination meetings with contractors.
 
 
 
 &middot; Ensure compliance with health, safety, environmental, and regulatory requirements across all project sites.
 
 
 
 &middot; Assist with handover processes, including snag lists, as-built drawings, O&amp;M manuals, and warranties.
 
 
 
 &middot; Maintain accurate project records, reports, and documentation.
 
 
 
 
 
 
 
 
 
 
 
 Requirements
 
 
 
 
 Qualifications:
 
 
 
 
 &middot; Bachelor&rsquo;s degree or Diploma in Engineering (Civil, Mechanical, Electrical), Facilities Management, or a related field.
 
 
 
 &middot; Minimum 4&ndash;6 years of experience in facilities projects, construction, or project management, preferably in large facilities or sports environments.
 
 
 
 &middot; Good understanding of building systems, including MEP, civil, and architectural works.
 
 
 
 &middot; Experience supporting project budgets, schedules, and contractor coordination.
 
 
 
 &middot; Proficiency in MS Office and project management tools; experience with CMMS or project management software is an advantage.
 
 
 
 &middot; Good communication skills in English; Arabic is an advantage.
 
 
 
 
 
 
 
 
 
 Preferred Qualifications:
 
 
 
 
 &middot; Experience working in sports clubs, stadiums, hospitality, or large mixed-use facilities.
 
 
 
 &middot; Knowledge of project management standards and basic contract administration.
 
 
 
 &middot; Familiarity with local regulations, safety standards, and permitting processes.
 
 
 
 &middot; Experience working with consultants, authorities, and multiple contractors.
 
 
 
 
 
 
 
 
 
 Skills and Competencies:
 
 
 
 
 &middot; Project coordination and organizational skills
 
 
 
 &middot; Time management and multitasking abilities
 
 
 
 &middot; Strong communication and stakeholder coordination skills
 
 
 
 &middot; Problem-solving and analytical thinking
 
 
 
 &middot; Attention to detail and quality focus
 
 
 
 &middot; Ability to work under pressure and meet deadlines
 
 
 
 &middot; Teamwork and collaboration
 
 
 
 &middot; Safety awareness and compliance mindset
 
 
 
 &middot; Reporting and documentation skills
 
 
 
 
 
 Benefits
 
 
 
 
 Why Join Al-Qadsiah?
 
 
 
 <ul>
 <li>
 
 Be Part of the Legacy:
 
 Join a club that&rsquo;s redefining the future of Saudi sports, striving to lead the competition and set new standards of excellence.
 
 </li>
 <li>
 
 Experience the Culture:
 
 Thrive in an environment that values
 
 quality, accountability, diversity, synergy, innovation, and ambition, while embracing harmony
 
 . This is the Qadsiah Way.
 
 
 
 
 </li>
 </ul>
</div>

Facilities Projects Assistant Manager

Matar Al Baqmi Holding Company

<div>Job Summary
The Admin Assistant provides administrative and clerical support to ensure the efficient operation of the office. The role involves handling daily administrative tasks, maintaining records, coordinating office activities, and supporting various departments as required.
Key Responsibilities<ul><li>
Perform general administrative and clerical duties, including filing, photocopying, scanning, and document management.</li><li>
Maintain and update company records, files, and databases.</li><li>
Handle incoming calls, emails, and correspondence, and direct them to the appropriate personnel.</li><li>
Coordinate meetings, appointments, and conference room bookings.</li><li>
Prepare reports, letters, memos, and other business documents.</li><li>
Assist in travel arrangements, accommodation bookings, and transportation coordination when required.</li><li>
Monitor office supplies inventory and coordinate replenishment.</li><li>
Support onboarding activities for new employees and maintain personnel records.</li><li>
Assist with document collection, tracking, and submission to internal departments and external parties.</li><li>
Maintain confidentiality of company information and records.</li><li>
Perform any other administrative duties assigned by management.</li></ul> 

Requirements 

Qualifications<ul><li>
Bachelor's degree in business administration, Management, Human Resources, or a related field.</li><li>
Fresh graduate or up to 2 years of administrative experience.</li><li>
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>
Good written and verbal communication skills in English.</li><li>
Strong organizational and time-management skills.</li><li>
Ability to work independently and as part of a team.</li></ul></div>

Administrative Assistant

Brightskies

<div>The Role
We are seeking a Technical Project Manager &ndash; HPC/AI to supervise, coordinate, and manage a portfolio of medium- to large-scale technology projects focused on AI/ML platforms, high-performance computing, data management, and software/platform delivery.
The successful candidate will be responsible for managing multiple concurrent workstreams, coordinating internal engineering teams, interfacing with executive stakeholders and subject matter experts, and ensuring disciplined delivery across scope, schedule, quality, risk, and stakeholder expectations.
This role is ideal for a structured, proactive, and technically conversant project manager who can operate in a fast-paced enterprise environment and coordinate delivery across multidisciplinary engineering teams.<ul><li>Manage and coordinate multiple concurrent technical project workstreams across AI/ML platforms, HPC-related systems, software delivery, and data management initiatives.</li><li>Oversee project execution across approximately 5&ndash;6 active workstreams, coordinating with a delivery organization of 30+ engineers.</li><li>Serve as the primary coordination point between internal engineering teams, executives, subject matter experts, and technical stakeholders.</li><li>Develop and maintain project plans, delivery schedules, milestones, dependencies, RAID logs, risk registers, and status reports.</li><li>Track scope, timelines, deliverables, issues, risks, resource allocation, and change requests across all assigned workstreams.</li><li>Facilitate Agile/Scrum ceremonies where applicable, including sprint planning, stand-ups, reviews, retrospectives, backlog refinement, and delivery tracking.</li><li>Ensure clear communication of project status, blockers, risks, decisions, and escalation items to senior stakeholders.</li><li>Coordinate requirements gathering, technical discussions, acceptance criteria, testing, documentation, deployment planning, and handover activities.</li><li>Support project governance through regular reporting, steering committee preparation, stakeholder updates, and executive-level summaries.</li><li>Work closely with engineering leads to ensure deliverables are completed on time, aligned with requirements, and meet quality expectations.</li><li>Drive accountability across teams while maintaining a collaborative and professional delivery environment.</li><li>Support continuous improvement of delivery processes, project documentation, reporting standards, and team coordination practices.</li></ul>
Requirements
Required Qualifications<ul><li>Bachelor&rsquo;s degree in Computer Science, Information Systems, Engineering, Data Science, Project Management, or a related field.</li><li>2&ndash;3+ years of experience in technical project management, project coordination, delivery management, or a similar role.</li><li>Experience coordinating software, platform, data, infrastructure, AI/ML, or enterprise technology projects.</li><li>Strong understanding of software delivery lifecycles and project management practices.</li><li>Familiarity with Agile/Scrum delivery methods.</li><li>Ability to manage multiple priorities, workstreams, stakeholders, and deadlines simultaneously.</li><li>Strong documentation, planning, reporting, and organizational skills.</li><li>Ability to communicate effectively with both technical and non-technical stakeholders.</li><li>Professional fluency in English, both written and spoken.</li><li>Must be based in, or willing to relocate to, the Eastern Province of Saudi Arabia, specifically Khobar, Dhahran, or Dammam.</li></ul>
Preferred Qualifications<ul><li>Prior exposure to AI/ML platforms, HPC environments, data platforms, or large-scale technical delivery programs.</li><li>Experience working with engineering teams on complex software or platform delivery initiatives.</li><li>Understanding of data management concepts, workflows, and enterprise data platforms.</li><li>Prior experience coordinating multidisciplinary teams across software engineering, data engineering, infrastructure, DevOps, or AI/ML.</li><li>Experience preparing executive-level reports, dashboards, steering committee materials, and project governance documentation.</li><li>PMP, PRINCE2, Scrum Master, Agile, ITIL, cloud, data, or technical certifications are a plus.</li><li>Saudi nationals are preferred.</li></ul>
Required Skills<ul><li>Technical project coordination</li><li>Agile/Scrum delivery</li><li>Software/platform delivery</li><li>Data management</li><li>Stakeholder management</li><li>Executive reporting</li><li>Risk and issue management</li><li>Resource coordination</li><li>Delivery planning</li><li>Cross-functional team leadership</li><li>Documentation and governance</li><li>Strong written and verbal communication</li></ul>
Candidate Profile
The ideal candidate is a disciplined and highly organized project manager who can operate at the intersection of technology, delivery, and stakeholder management. They should be comfortable coordinating technical teams, translating complex updates into clear executive communication, and maintaining control over several active workstreams at once.
This person does not need to be a hands-on engineer, but should have enough technical understanding to coordinate discussions, identify delivery risks, follow technical dependencies, and communicate effectively with engineers, SMEs, and leadership.
Why Join Us
This is an opportunity to work on high-impact technology initiatives involving advanced computing, AI/ML platforms, enterprise data management, and large-scale software delivery. The role offers significant stakeholder visibility, exposure to complex technical programs, and the opportunity to help deliver mission-critical digital transformation projects in a structured enterprise environment.
About the company
Brightskies is a leading technology company that specializes in offering innovative automotive services, HPC services, and enterprise solutions. We cover a diverse geographical footprint ranging from the US and Europe to the Middle East and Africa. We capitalize on the US-based experiences of the founders along with talented engineering workforce to provide our customers with cutting edge technology and the highest quality service.
At Brightskies, we're committed to innovating towards tomorrow's reality. With over a decade of experience working closely with more than 50 clients in over 10 different industries, we've completed more than 100 innovative projects to help businesses succeed and stand out.</div>

Technical Project Manager (Saudi National)

Pledge Constructions & Trading Agencies W.L.L

We are looking for an experienced Electrical Site Engineer to join our team in Jubail, Saudi Arabia. The ideal candidate will have hands-on experience in electrical installation, testing, commissioning, and site supervision for commercial, industrial, or fit-out projects.Key Responsibilities<ul><li>Supervise and monitor electrical installation works at site.</li><li>Coordinate with project managers, consultants, subcontractors, and suppliers.</li><li>Review drawings, specifications, and technical documents.</li><li>Ensure work is executed according to approved drawings and project requirements.</li><li>Prepare daily, weekly, and monthly progress reports.</li><li>Conduct site inspections and quality checks.</li><li>Coordinate testing and commissioning activities.</li><li>Ensure compliance with safety regulations and project standards.</li><li>Assist in material take-offs, procurement coordination, and site planning.</li><li>Resolve technical issues and support project completion within schedule.</li></ul>Requirements<ul><li>Bachelor's Degree or Diploma in Electrical Engineering.</li><li>Minimum 4 years of relevant site experience.</li><li>Experience in electrical systems, power distribution, lighting, ELV, and MEP projects.</li><li>Familiarity with testing and commissioning procedures.</li><li>Good communication and coordination skills.</li><li>Proficiency in AutoCAD and Microsoft Office.</li><li>Saudi Arabia experience is an advantage.</li><li>Valid driving license preferred.</li></ul>Preferred Skills<ul><li>Knowledge of Saudi Building Code (SBC), SASO standards, and Civil Defense requirements.</li><li>Experience in commercial, retail, hospitality, or industrial projects.</li></ul>Interested candidates who can join immediately are encouraged to apply with their updated CV.email ID: info@pledgect.com, musfar@pledgect.comPay: ﷼4,000.00 - ﷼8,000.00 per monthWork Location: In person

Electrical Site Engineer

Zeppelin Konzern

<div><div>Grow with Zeppelin
We are looking for a customer-focused After Sales Spare Parts &amp; Components Specialist to support our service operations in Saudi Arabia. In this role, you will manage spare parts inquiries, coordinate orders, and ensure smooth logistics and customer communication.</div>
Your Responsibilities<div>
After Sales &amp; Order Management<ul><li>
Handle customer inquiries related to spare parts and components</li><li>
Prepare and follow up on quotations and long-term agreements</li><li>
Coordinate order processing with internal teams and external suppliers</li><li>
Issue order confirmations to customers</li><li>
Maintain and update internal databases and documentation</li><li>
Follow up on outstanding payments with customers</li></ul> 
Logistics &amp; Documentation<ul><li>
Prepare shipping documents in line with customer and regulatory requirements (EXW shipments)</li><li>
Monitor shipments and follow up on airway bills and FCRs</li><li>
Track and follow up on open deliveries</li><li>
Manage rejected materials and prepare OS&amp;D reports</li><li>
Maintain quality-related documentation and register materials in customer systems (e.g. SAP codes)</li></ul> 
Customer Service &amp; Coordination<ul><li>
Follow up on quotations with customers and suppliers</li><li>
Build and maintain strong relationships with customers, internal stakeholders, and third parties</li><li>
Support vendor registration and pre-qualification processes</li></ul></div>
Requirements and Expected Profile
<div><ul><li>Experience in after sales, order management, or customer service</li><li>
Strong communication and organizational skills</li><li>
Good knowledge of Excel and SAP Ariba is a plus</li><li>
Reliable, structured, and service-oriented</li><li>
Experience in spare parts or industrial environments (preferred)</li><li><div>
Knowledge of logistics and international shipping processes (advantageous)</div></li></ul>
Why This Position Is Attractive</div><div><ul><li>
Competitive salary and benefits package</li><li>
International working environment within a large German corporate group</li><li>
Long-term career development opportunities</li><li>
A dynamic position combining customer interaction, coordination, and operational tasks</li></ul></div>
Interested?
Shape the future of our global business together. We look forward to receiving meaningful application documents that reflect ideas, potential contribution and the individual path to Al Jubail.
Zeppelin Systems Gulf Co. Ltd.</div>

After Sales Spare Parts & Components Specialist - Location Saudi Arabia

gulf view

Gulf View Company is seeking a highly organized and professional Administrative Assistant to support daily office operations and ensure smooth administrative workflow.Key Responsibilities:<ul><li>Manage incoming calls, emails, and correspondence.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Prepare letters, reports, quotations, and administrative documents.</li><li>Organize and maintain office records and filing systems.</li><li>Coordinate with clients, suppliers, and service providers.</li><li>Follow up on pending tasks and provide administrative support to management.</li><li>Assist in preparing presentations and meeting minutes.</li><li>Welcome visitors and maintain a professional office environment.</li><li>Handle general office administration and day-to-day operations.</li><li>Maintain confidentiality of company information and documents.</li></ul>Requirements:<ul><li>Diploma or Bachelor's degree in Business Administration or a related field.</li><li>Minimum 2 years of experience in administrative or secretarial work.</li><li>Good command of English; Arabic is an advantage.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational, communication, and multitasking skills.</li><li>Professional attitude and ability to work independently.</li></ul>Location: Al Khobar, Saudi Arabia. Employment Type: Full-time. Salary: SAR 3,000 &ndash; 5,000 per month (based on qualifications and experience).Pay: ﷼3,000.00 - ﷼5,000.00 per monthWork Location: In person

AtkinsRéalis

<div><h2 class="jobSectionHeader">Overview</h2>
We are looking for an experienced Mechanical Engineer to join our team, supporting the delivery of high-quality engineering solutions within railway projects. This role will be responsible for reviewing technical documentation and supervision of the construction works related with its disciplines, including HVAC, hydraulic systems and fire protection, for new and updated assets of railway facilities. The successful candidate will perform detailed review of documentation including design drawings and reports, shop drawings and as-build documentations ensuring full compliance with applicable standards and requirements, ensuring robust and compliant engineering outcomes. You will work hand with hand with the electrical engineer and will interface with internal and external stakeholders supporting effecting collaboration and ensuring successful project delivery across all stages from the concept design until the final hand-over, including testing and commissioning.<h2 class="jobSectionHeader">
Your role</h2><ul><li>
Managing the mechanical and fire protection elements of a project from conceptualisation to completion, ensuring adherence to project design specifications and timelines.</li><li>
Collaborating with cross-functional teams, including designers, contractors and project managers, commercial staff, and project controls team to develop project plans and budgets.</li><li>
Interface with internal and external stake holders as required.</li><li>
Ensuring projects meet specifications, deadlines, and quality standards.</li><li>
Review the technical documentation related with the discipline for completeness and compliance with the project requirements, interface, stakeholder requirements and applicable standards. These will include, not limited to, design submissions at different stages, shop drawings, as-built drawings, calculations, assessments, technical specifications, interface documents, value engineering reports, material requests, system code classifications, bill of quantities.</li><li>
Contribute to produce multidisciplinary reviews of the technical documents to ensure full coordination of the deliverables.</li><li>
Participate in producing and reviewing value engineering proposals.</li><li>
Conduct quality inspections and oversee the installation, testing and commissioning of mechanical and fire protection systems, ensuring compliance with safety standards and regulations.</li><li>
Monitor and report on project progress, identifying and addressing potential issues, and deviations from the baseline(s), in collaboration with the Project Control Teams.</li><li>
Report regularly in accordance with the project and company policies.</li><li>
Ensure adherence to the project and company quality program and policies.</li><li>
Stay updated on the latest engineering technologies and best practices.</li><li>
Provide technical support and guidance to project teams.</li><li>
Promote culture of safety.</li><li>
Perform walkdowns, attend site visits and meetings as required.</li></ul><h2 class="jobSectionHeader">
About you</h2><ul><li>
Engineering degree from an accredited University in Mechanical Engineering,</li><li>
A minimum of 12 years of experience in mechanical engineering and fire protection, preferably combining construction supervision and technical review.</li><li>
Experience performing engineering work in accordance with railway systems procedures, standards, and practices, and KSA regulatory requirements.</li><li>
Knowledge of environmental and sustainability practices in mechanical engineering.</li><li>
Working knowledge of/experience using mechanical and fire protection codes and standards applicable to railway systems in KSA, including not limited to Saudi Building Code, Civil Defence requirements, NFPA standards.</li><li>
Experience in analysis of project requirements and check for their implementation in technical documentation and in the site works, through site inspections and testing processes.</li><li>
Used to work in coordination with multidiscipline teams and in collaboration with the cross functions of the project organization.</li><li>
Strong problem-solving abilities and the ability to make decisions in dynamic project environments.</li><li>
Good communication skills for effective collaboration with project teams and stakeholders.</li><li>
Detail-oriented with a focus on delivering high-quality mechanical projects.</li></ul><h2 class="jobSectionHeader">
Rewards &amp; benefits</h2>
Explore the rewards and benefits that help you thrive &ndash; at every stage of your life and your career.
This includes:<ul><li>
Tax-free salary.</li><li>
Life insurance coverage.</li><li>
Medical insurance.</li><li>
Annual leave balance.</li><li>
Company gratuity scheme.</li><li>
Discretionary bonus program.</li><li>
Annual flight contribution.</li><li>
Transportation &amp; housing allowances.</li><li>
Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition.</li></ul>
Seize every opportunity to sharpen your skills, expand your expertise, and be recognized for the impact you make.<h2 class="jobSectionHeader">
About AtkinsR&eacute;alis</h2>
We're AtkinsR&eacute;alis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's'infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people. 
#RailME</div>

MEP Engineer (Electrical inc. FA - EM and CS)

Explore 18+ Coordination assistant in Al Khobar this July. Find roles across top companies and apply now to boost your career.

18 coordination assistant jobs In Al Khobar

Facilities Projects Assistant Manager

Administrative Assistant

Technical Project Manager (Saudi National)

Electrical Site Engineer

After Sales Spare Parts & Components Specialist - Location Saudi Arabia

Administrative Assistant

MEP Engineer (Electrical inc. FA - EM and CS)