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coordination assistant

Fulkrum

<div><p>Fulkrum is a global leader in inspection, expediting, auditing, and technical staffing services, delivering exceptional solutions to the energy, engineering, and construction industries for over 14 years. Headquartered in the UK, we have established a strong presence across six continents, serving more than 300 clients worldwide.<br>
Our commitment to excellence has been recognised with prestigious awards, including the King's Award for Enterprise in International Trade (2023), the People and Competency Award at the EIC Awards (2023), and the Scale-Up Award at the WESCA North America Awards (2024). Most recently, Fulkrum was named the 2025 winner in the People, Culture &amp; Optimisation category at the EIC North &amp; Central America Regional Awards.</p><p><br>
Our Al Khobar office is currently seeking a highly motivated Coordination Assistant to join our dynamic team.</p><p></p><p><b><br>
Role Overview:</b></p>
<p>
The role will be to directly support the coordination team in your regional office with all administration and coordination matters. The role will be varied and fast paced.</p><br>
<p></p>
<p><b>
Key Responsibilities and Duties</b></p>
<ul>
<li>Support the Coordination team with all administrative and coordination tasks.</li>
<li>Handle internal and external office enquiries efficiently.</li>
<li>Regularly update our database with client and inspector data and reports</li>
<li>Conduct research on behalf of managers as needed.</li>
<li>You will be expected to ensure that the database is up to date, and to input client/inspector data and reports into the system on a regular basis.</li>
<li>Source candidates in line with client requirements.</li>
<li>Prepare and manage client timesheets for the QCC.</li>
<li>Review and approve inspectors&rsquo; invoices in a timely manner.</li>
<li>Provide backup coordination support during urgent or emergency situations when assistance is required by the lead QC coordinator.</li>
<li>Contact Technical Personnel for up-to-date certificates and CV&rsquo;s.</li>
<li>Formatting inspector CVs to maintain professional standards.</li>
<li>Book meetings for managers and colleagues, ensuring smooth scheduling.</li>
<li>Manage incoming calls and draft correspondence.</li>
<li>Taking minutes during meetings and handle various day-to-day administrative tasks</li>
<li>Plan and arrange social events and team-building activities with local managers</li>
<li>Support the Accounts team with AP/AR enquiries</li></ul><br>
<p></p>
<p><b>
Skills and Qualifications:</b></p>
<ul>
<li>Excellent time management and efficiency</li>
<li>Ability to meet deadlines and keen eye for detail.</li>
<li>Must be able to read and interpret instructions carefully</li>
<li>Extensive working knowledge of MS Office programs</li>
<li>Strong Administration skills</li></ul><br>
<p></p>
<p><b>
Personal Skills:</b></p>
<ul>
<li>Organisational skills and ability to multi-task</li>
<li>Excellent communication skills</li>
<li>Strong team ethics</li>
<li>Working flexibly providing continued support to Fulkrum team where required</li></ul><br>
<p></p>
<p><b>
HSE Awareness:</b></p>
<p>
All personnel are informed of Fulkrum's Health and Safety policy and procedures during the onboarding process. Any HSE incidents must be reported and logged with the QHSE Manager, who will oversee and support any subsequent investigations.</p><p></p><p><b><br>
Why Join Us?</b></p>
<p>
This is an exciting opportunity for a driven Coordination Assistant to showcase their expertise in a supportive and collaborative environment. At Fulkrum, you&rsquo;ll make a tangible impact while advancing your career in the thriving global business sector.</p>
<p>
We offer a fantastic working environment with a highly engaged team and consistently high eNPS scores. Fulkrum's success in attracting new clients and expanding our global footprint is a testament to our excellence and dedication. We have regular reward and recognition initiatives, a social budget, and a refer-a-friend scheme to ensure our team feels valued and motivated.</p>
<p>
Join us to be part of a high-performing team with ample opportunities for skill enhancement and development. Be a part of our success story and contribute to our continued growth and innovation.</p><br>
<p></p>
<p><b>
Apply now</b> and become a valued part of our growing team!</p></div>

Coordination Assistant

Air Products

<div><p>At Air Products, we reimagine what&rsquo;s possible. By tapping into the motivation of our people and our collective experience, we create the ideas and innovations that drive us forward. When we come together &ndash; where every voice is heard and everyone knows they belong and matter &ndash; we create solutions that launch people into space, support lifesaving care in hospitals, and enable the construction of groundbreaking, world scale production facilities.</p><p><b><br>
Reimagine What&rsquo;s Possible</b></p><p><b><br>
Principal Accountabilities:</b></p><p><b>
Safety</b></p><ul><li>
Provide &amp; maintain a safe work environment. Demonstrate leadership with all company &amp; industry safe work processes to prevent injuries.</li></ul><p><b>
Technical:</b></p><ul><li>
Provide direction to the staff of the HYCO Steam Methane Reformer unit and ancillary equipment as prescribed by the Work Instruction Procedures. Operate the unit when required.</li><li>
Provide direction &amp; guidance based on technical feedback from Assistant Site Manager, Site Manager, Engineering and Maintenance for troubleshooting, maintenance, repair, and test activities.</li><li>
Provide Operations support, guidance &amp; lead the team during the startups, shutdowns and emergencies of the plants. Maintain accurate document control and monitor quality assurance initiatives.</li><li>
Provide Operations guidance to ensure safety, reliability and maintainability of equipment, processes, utilities, facilities, controls, and safety/security systems.</li><li>
Provide Operations input for scheduled outages to ensure contractual requirements are achieved</li><li>
Manage plant production efficiently based on data driven decisions to ensure safety and reliability targets are met to achieve maximum profitable.</li><li>
Work closely with Shift Team, Assistant Site Manager, Site Manager, Maintenance Team and Engineering team to ensure production targets are achieved in his shift, plant running at optimum energy efficiency and safely.</li></ul><p><b>
Operations</b></p><ul><li>
Ensure the safety of all operations personnel by utilizing the APQ Basic Safety Practice program, which includes Safety Work Permits, LOTO, Confined Space, etc. The position facilitates planning, organizing, auditing, and follow-up, to build the Air Products safety culture into the APQ.</li><li>
Ensure all Environmental Regulatory requirements are met.</li><li>
Ensure compliance to all CM, PM tasks.</li><li>
Support and prepare for Shutdown Planning and Turnaround Planning.</li><li>
Ensure Air Products and APQ standards, and global best practices for EH&amp;S, productivity, reliability, quality, and overall customer services are met</li><li>
Meet the customer&rsquo;s satisfaction on safety, reliability, product quality, and flexibility on product supply.</li><li>
Build the plant technical capability through support coordination from Assistant Site Manager, Site Manager, Maintenance Team and Engineering team.</li><li>
Provide coaching and motivation to the operations team to achieve operational excellence and customer satisfaction.</li><li>
Develop, train, and promote top performing personnel who achieve success through teams, customer and employee focused, foster open communication, performance driven, and results oriented.</li><li>
Establish &amp; maintain close working relationships with engineering and maintenance personnel to continuously monitor &amp; evaluate plant systems &amp; equipment through a Plant Process Advisory Model.</li><li>
Provide operations support and participate / lead incident investigations and Root Cause Analysis. Identify &amp; implement sustainable corrective action(s).</li><li>
Act as the Single Point of Contact when dealing with internal issues of the HYCO units, representing APQ and coordinating internal resources. Provide timely progress updates to the customer.</li><li>
Facilitate attainment of operations excellence and customer satisfaction via operations productivity, reliability, quality, cost reduction, services, continuous improvements, and meeting of budgets.</li><li>
Maintain a relationship with the customer&rsquo;s counterparts from other Refinery Units where from APQ either receiving Feedstock, Utilities &amp; Power or supplying Hydrogen and Steam to different Refinery Units on a regular basis through Refinery Shift Superintendent to ensure alignment of expectations for APQ and the customers current and future product demand.</li><li>
Fully accountable to ensure his logs and that his operator&rsquo;s logs are accurate and compliant with published matrix.</li><li>
Accountable to view all IOW Event Manager Logs and ensure proper actions have been taken on a daily basis.</li><li>
Accountable to personally inspect all Active Leaks each shift and update any degradation in his report.</li><li>
Accountable to audit, review and assign action each day for the logs from his operators.</li><li>
Accountable to complete his team&rsquo;s Work List on daily, weekly, monthly, and annual basis.</li><li>
Accountable to ensure implementation of issued mitigation plans for all Emergency and High level (Safety Risk/Environment Risk/Availability Risk/Utilization Risk/Energy Risk) log items.</li></ul><p><b>
Minimum Requirements and Qualifications</b></p><ul><li>
Bachelor&rsquo;s degree in chemical, Mechanical, or Chemical Process Operations preferred. An associate technical degree (2 year certificate) will be considered based on years of experience and competence.</li><li>
Experience in gas, petrochemical, or related industries in operations, engineering, and/or a maintenance function. Demonstrated HYCO knowledge a plus, with a minimum of 10 years&rsquo; experience with 4 + years in line supervision of process operations roles.</li><li>
Expectation based on level of experience for the operations team to achieve a &lsquo;Level 1 / Board Level&rsquo; status within 2 &ndash; 4 years. Operators will be evaluated during the training period and placed at the level of competence accordingly. All the operations team are considered field and board operators when Level 1 is achieved. Leadership positions are expected to follow the progression process.</li><li>
The HYCO Operations Supervisor is an extension of the operating team and is expected to engage in plant operations when required.</li><li>
Proven coordination experience in a multi team environment which includes operations, engineering, and maintenance.</li><li>
Good leadership, interpersonal and teamwork skills with the ability to communicate clearly and effectively throughout all levels within the organization and externally.</li><li>
Promotes a &lsquo;one team&rsquo; environment.</li><li>
Ability to communicate and manage customer interactions on a daily basis.</li><li>
Wide technical knowledge in operations, engineering, and maintenance activities.</li><li>
Proficiency in English speaking and writing.</li><li>
Knowledge and understanding of local environmental and health and safety requirements.</li></ul><p><br>
Founded in 1940, Air Products is a world-leading industrial gases company and has a proud history of innovation, operational excellence, with an unwavering commitment to safety and environmental stewardship. Working together, we are taking our passion and diverse backgrounds forward to reimagine what&rsquo;s possible and generate a cleaner future for our customers, our communities, and the world.</p></div>

HYCO Shift Supervisor

<div><p>At Air Products, we reimagine what&rsquo;s possible. By tapping into the motivation of our people and our collective experience, we create the ideas and innovations that drive us forward. When we come together &ndash; where every voice is heard and everyone knows they belong and matter &ndash; we create solutions that launch people into space, support lifesaving care in hospitals, and enable the construction of groundbreaking, world scale production facilities.</p><p><b><br>
Reimagine What&rsquo;s Possible</b></p><p><b><br>
Nature &amp; Scope</b></p><ul><li>
The HYCO Operations shift Supervisor is accountable for managing and supervising the operations shift team including shift leads and operators for BHIG facilities which include a Hydrogen Steam Methane Reformer, a CO2 Removal Unit &amp; CO2 Compression, HPSA, Membrane Unit, related Utilities and pipeline network. The Operations Shift Supervisor will manage the day-to-day plant shift operations, which include daily customer production meetings, close communication with feed stock and utilities suppliers to ensure daily operational targets are achieved, interfacing with the Maintenance and Engineering teams to ensure the safe and reliable operation of the site. The Operations shift Supervisor will be responsible to ensure the Operations staff is properly trained to support the operations in addition to the incumbent execute daily tasks if required which include preparing and implementing safety work permits, LOTO, completing operations preventative maintenance activities, and assist the maintenance and engineering teams in preparing and executing corrective maintenance activities.</li></ul><p></p><p><b>
Principal Accountabilities:</b></p><p><b>
Safety</b></p><ul><li>
Provide &amp; maintain a safe work environment. Demonstrate leadership with all company &amp; industry safe work processes to prevent injuries.</li></ul><p></p><p><b>
Technical:</b></p><ul><li>
Provide direction to the staff of the HYCO Steam Methane Reformer unit and ancillary equipment as prescribed by the Work Instruction Procedures. Operate the unit when required.</li><li>
Provide direction &amp; guidance based on technical feedback from Assistant Site Manager, Site Manager, Engineering and Maintenance for troubleshooting, maintenance, repair, and test activities.</li><li>
Provide Operations support, guidance &amp; lead the team during the startups, shutdowns and emergencies of the plants. Maintain accurate document control and monitor quality assurance initiatives.</li><li>
Provide Operations guidance to ensure safety, reliability and maintainability of equipment, processes, utilities, facilities, controls, and safety/security systems.</li><li>
Provide Operations input for scheduled outages to ensure contractual requirements are achieved</li><li>
Manage plant production efficiently based on data driven decisions to ensure safety and reliability targets are met to achieve maximum profitable.</li><li>
Work closely with Shift Team, Assistant Site Manager, Site Manager, Maintenance Team and Engineering team to ensure production targets are achieved in his shift, plant running at optimum energy efficiency and safely.</li></ul><p></p><p><b>
Operations</b></p><ul><li>
Ensure the safety of all operations personnel by utilizing the BHIG Basic Safety Practice program, which includes Safety Work Permits, LOTO, Confined Space, etc. The position facilitates planning, organizing, auditing, and follow-up, to build the BHIG s safety culture into the BHIG.</li><li>
Ensure all Environmental Regulatory requirements are met.</li><li>
Ensure compliance to all CM, PM tasks.</li><li>
Support and prepare for Shutdown Planning and Turnaround Planning.</li><li>
Ensure BHIG standards, and global best practices for EH&amp;S, productivity, reliability, quality, and overall customer services are met</li><li>
Meet the customer&rsquo;s satisfaction on safety, reliability, product quality, and flexibility on product supply.</li><li>
Build the plant technical capability through support coordination from Assistant Site Manager, Site Manager, Maintenance Team and Engineering team.</li><li>
Provide coaching and motivation to the operations team to achieve operational excellence and customer satisfaction.</li><li>
Develop, train, and promote top performing personnel who achieve success through teams, customer and employee focused, foster open communication, performance driven, and results oriented.</li><li>
Establish &amp; maintain close working relationships with engineering and maintenance personnel to continuously monitor &amp; evaluate plant systems &amp; equipment through a Plant Process Advisory Model.</li><li>
Provide operations support and participate / lead incident investigations and Root Cause Analysis. Identify &amp; implement sustainable corrective action(s).</li><li>
Act as the Single Point of Contact when dealing with internal issues of the HYCO units, representing APQ and coordinating internal resources. Provide timely progress updates to the customer.</li><li>
Facilitate attainment of operations excellence and customer satisfaction via operations productivity, reliability, quality, cost reduction, services, continuous improvements, and meeting of budgets.</li><li>
Maintain a relationship with the customer&rsquo;s counterparts from other Refinery Units where from APQ either receiving Feedstock, Utilities &amp; Power or supplying Hydrogen and Steam to different Refinery Units on a regular basis through Refinery Shift Superintendent to ensure alignment of expectations for APQ and the customers current and future product demand.</li><li>
Fully accountable to ensure his logs and that his operator&rsquo;s logs are accurate and compliant with published matrix.</li><li>
Accountable to view all IOW Event Manager Logs and ensure proper actions have been taken on a daily basis.</li><li>
Accountable to personally inspect all Active Leaks each shift and update any degradation in his report.</li><li>
Accountable to audit, review and assign action each day for the logs from his operators.</li><li>
Accountable to complete his team&rsquo;s Work List on daily, weekly, monthly, and annual basis.</li><li>
Accountable to ensure implementation of issued mitigation plans for all Emergency and High level (Safety Risk/Environment Risk/Availability Risk/Utilization Risk/Energy Risk) log items.</li></ul><p></p><p><b>
Minimum Requirements and Qualifications</b></p><ul><li>
Bachelor&rsquo;s degree in chemical, Mechanical, or Chemical Process Operations preferred. An associate technical degree (2-year certificate) will be considered based on years of experience and competence.</li><li>
Experience in gas, petrochemical, or related industries in operations, engineering, and/or a maintenance function. Demonstrated HYCO knowledge a plus, with a minimum of 10 years&rsquo; experience with 4 + years in line supervision of process operations roles.</li><li>
Expectation based on level of experience for the operations team to achieve a &lsquo;Level 1 / Board Level&rsquo; status within 2 &ndash; 4 years. Operators will be evaluated during the training period and placed at the level of competence accordingly. All the operations team are considered field and board operators when Level 1 is achieved. Leadership positions are expected to follow the progression process.</li><li>
The HYCO Operations Supervisor is an extension of the operating team and is expected to engage in plant operations when required.</li><li>
Proven coordination experience in a multi team environment which includes operations, engineering, and maintenance.</li><li>
Good leadership, interpersonal and teamwork skills with the ability to communicate clearly and effectively throughout all levels within the organization and externally.</li><li>
Promotes a &lsquo;one team&rsquo; environment.</li><li>
Ability to communicate and manage customer interactions on a daily basis.</li><li>
Wide technical knowledge in operations, engineering, and maintenance activities.</li><li>
Proficiency in English speaking and writing.</li><li>
Knowledge and understanding of local environmental and health and safety requirements.</li></ul><p></p><p>
#LI-LG1</p><p><br>
Founded in 1940, Air Products is a world-leading industrial gases company and has a proud history of innovation, operational excellence, with an unwavering commitment to safety and environmental stewardship. Working together, we are taking our passion and diverse backgrounds forward to reimagine what&rsquo;s possible and generate a cleaner future for our customers, our communities, and the world.</p></div>

HYCO Shift supervisor

International Schools Group (ISG)

<div><div><div><h1 class="jobSectionHeader"><b>Instructional Assistant</b></h1>
<div><div><div><b>American School Dhahran</b></div>
(ASD)
</div><div>June 4, 2026</div>
</div></div><div><h2 class="jobSectionHeader"><b>Position Description</b></h2>
<div><div><div><div><b>LOCATION</b></div> <div>Al Khobar, Eastern, Saudi Arabia</div>
</div><br>
<div><div><b>SCHOOL / SITE</b></div> <div>American School Dharan
</div></div><br>
<div><div><b>DIVISION / DEPARTMENT</b></div> <div>Elementary School</div>
</div><br>
<div><div><b>POSITION TYPE</b></div> <div>Support Staff</div>
</div><br>
<div><div><b>SUBJECT / STAGES</b></div>
<br>
</div><br>
<div><div><b>WORKS DAYS / HOURS</b></div> <div>191 Days @ 8 Hours per day</div>
</div><br>
<div><div><b>POSITION STATUS</b></div> <div>Full Time</div>
</div><br>
<div><div><b>SALARY CODE</b></div> <div>Support Staff</div>
</div><br>
<div><div><b>ELIGIBLE APPLICANTS</b></div> <div>Saudi, Dependent</div>
</div><br>
<div><div><b>POSITION START DATE</b></div> <div>August 1, 2026</div>
</div><br>
<div><div><b>APPLICATION DEADLINE</b></div> <div>Until filled</div>
</div><br>
<div><div><b>REPORTS TO</b></div> <div>Susan Jarnot-Benthem, Incoming ES/MS Principal</div>
</div><br>
<div><div><b>REQUISITION NUMBER</b></div>
<p>
03-2627-064, 03-2627-068, 03-2627-069</p><br>
</div><br>
</div></div></div></div><h2 class="jobSectionHeader"><b>Summary</b></h2>
<p>
An Assistant Teacher is a professional who enhances student comprehension during instructional periods. This roleinvolves supervising learners and extending education beyond the classroom through lunch or recess activities for effective knowledge reinforcement.</p>
<p>
We&rsquo;re looking for a competent Teacher Assistant to help our lead Teachers in educating our students. You&rsquo;ll get to work with children of various ages and educational needs while learning how to craft effective lesson plans and organize classrooms.</p>
<h2 class="jobSectionHeader"><b>
Position Duties</b></h2>
<p>
The successful candidate will be expected to:</p>
<ul>
<li>Demonstrate commitment to the safety and security of children and young people (child protection).</li>
<li>Help teachers prepare lesson plans.</li>
<li>Set up necessary material for classes (e.g. projectors, chemistry sets).</li>
<li>Track student attendance and class schedules.</li>
<li>Review material taught in class with individual students with learning challenges.</li>
<li>Work with smaller groups of students for remedial teaching or reinforcing the learning process.</li>
<li>Escort and supervise students in field trips and school activities.</li>
<li>Make sure classrooms are safe and tidy before classes start.</li>
<li>Assist teachers with various tasks, like grading assignments and informing parents of their children&rsquo;s progress.</li>
<li>Help students adjust, learn and socialize and report to teachers about possible behavioral issues.</li>
<li>Perform other duties as assigned by the Assistant Principal or Principal.</li>
</ul><h2 class="jobSectionHeader"><b>Qualifications and Knowledge</b></h2>
<p>
The ideal candidate will have:</p>
<ul><li>
Minimum of Bachelor&rsquo;s degree in a related field of study.</li></ul>
<h2 class="jobSectionHeader"><b>Experience and Skills</b></h2>
<p>
The ideal candidate will have:</p>
<p><b>
Experience</b></p>
<ul><li>
Experience as a Teacher Assistant.</li></ul>
<p><b>
Skills</b></p>
<ul>
<li>Familiarity with school administrative tasks and learning methods.</li>
<li>Great communication and organizational skills.</li>
<li>Cool-tempered and positive attitude.</li>
<li>Firm but kind personality.</li>
<li>A love for teaching and the ability to build a trusting relationship with students, teachers and parents.</li></ul></div><div></div>

Instructional Assistant

B&B Hotel Hannover-City

<p>Job Summary</p><p>We are seeking a detail-oriented and proactive Logistics Officer to manage and coordinate the movement, storage, and distribution of materials and goods. The role ensures efficient logistics operations, accurate inventory control, and timely support to project requirements while maintaining compliance with company procedures and HSE standards.</p><p>The ideal candidate should have strong communication skills in <b>English along with Hindi or Tagalog</b>, enabling effective coordination with diverse teams, suppliers, and transport providers.</p><p><b>Key Responsibilities</b></p><p><b>Logistics Coordination</b></p><ul><li>Coordinate inbound and outbound shipments, including transport booking and documentation</li><li>Liaise with carriers, suppliers, and internal departments</li></ul><p><b>Inventory Management</b></p><ul><li>Maintain accurate inventory records using WMS/ERP systems or Excel</li><li>Perform cycle counts and reconcile discrepancies</li></ul><p><b>Material Receipt and Dispatch</b></p><ul><li>Receive, inspect, and verify incoming materials</li><li>Ensure proper documentation, labeling, and storage</li><li>Prepare and validate dispatch documentation</li></ul><p><b>Transport and Fleet Coordination</b></p><ul><li>Coordinate with transport providers and internal fleet for timely deliveries</li><li>Monitor transport performance and delivery schedules</li></ul><p><b>Procurement Support</b></p><ul><li>Track purchase orders and expedite urgent deliveries</li><li>Coordinate with vendors and procurement teams</li></ul><p><b>Documentation and Compliance</b></p><ul><li>Prepare and maintain logistics documentation such as delivery notes, waybills, invoices, and customs documents (if applicable)</li><li>Ensure compliance with internal policies and regulatory requirements</li></ul><p><b>Project Coordination</b></p><ul><li>Work closely with project teams and site supervisors to fulfill material requirements</li><li>Resolve logistics and supply issues efficiently</li></ul><p><b>Cost Control</b></p><ul><li>Monitor freight and logistics costs</li><li>Identify cost-saving opportunities such as route optimization and shipment consolidation</li></ul><p><b>HSE and Safety</b></p><ul><li>Ensure safe handling and storage of materials</li><li>Follow HSE procedures and report incidents or near misses</li></ul><p><b>Continuous Improvement</b></p><ul><li>Support initiatives to improve logistics processes and operational efficiency</li></ul><p><b>Requirements Education and Experience</b></p><ul><li>Diploma or Degree in Logistics, Supply Chain Management, Business Administration, or related field</li><li>Minimum 2 years of experience in logistics, warehouse operations, or materials coordination</li><li>Experience in oil &amp; gas, construction, or industrial sectors preferred</li><li>Experience with WMS/ERP systems is an advantage</li></ul><p><b>Skills</b></p><ul><li>Strong organizational and time management skills</li><li>Knowledge of inventory control and logistics documentation</li><li>Proficiency in Microsoft Excel</li><li>Good communication and interpersonal skills</li><li>Strong problem-solving ability and attention to detail</li><li>Ability to work under pressure and meet deadlines</li><li>Basic understanding of transport regulations and customs procedures</li><li>Good command of English (written and spoken); additional language skills are an advantage</li></ul><p><b>Location: Abqaiq, Saudi Arabia</b></p><p><b>Type of Employment: Permanent / Full time</b></p><p><b>Salary: Up to SAR 4500/month (Full Package)</b></p><p><b>What you can expect from the employer</b></p><p>Free transportation</p><p>Free Accommodation</p><p>Free food or food allowance.</p><p>Company-provided transportation, entry ticket, visa, and accommodation</p><p>Comprehensive benefits package including travel and visa / iqama sponsorship</p><p>Medical insurance provided as per company policy</p><p>Opportunities for professional development and career growth</p><p>A collaborative and supportive work environment</p><p>Job Types: Full-time, Permanent</p><p>Pay: ﷼4,000.00 - ﷼4,500.00 per month</p><p>Application Question(s):</p><ul><li>How many years of experience do you have in logistics or warehouse operations?</li><li>Do you speak Hindi or Tagalog? Please specify. (Must)</li><li>Are you currently based in Saudi?</li><li>Do you have experience working with WMS or ERP systems? (Yes/No)</li><li>Do you have Minimum 2 years&rsquo; experience in logistics, warehouse operations, or materials </li></ul><p>coordination, preferably within oil &amp; gas, construction, or industrial services?</p><p>Work Location: In person</p>

Logistics Officer

<p>We are seeking a highly organized and proactive <b>HR Cum Admin &ndash; Recruitment, </b>Mobilization &amp; Administration professional to support recruitment operations, employee mobilization, visa processing, workforce administration, and general office administration activities.</p><p>The ideal candidate will play a critical role in ensuring smooth recruitment coordination, timely deployment of employees, accurate HR records management, visa and immigration compliance, and efficient administrative support across the organization.</p><p>This position is ideal for professionals with experience in manpower supply, construction, engineering, oil &amp; gas, industrial services, manufacturing, or project-based environments.</p><p><b>Note: This is the opportunity for those who hold the Saudi family book</b></p><p><b>Key Responsibilities</b></p><p><b>Recruitment Coordination &amp; HR Operations</b></p><ul><li>Coordinate end-to-end recruitment activities and hiring processes.</li><li>Support recruiters in managing job requisitions, candidate tracking, and interview scheduling.</li><li>Publish job advertisements across job portals and social media platforms.</li><li>Coordinate interviews between candidates and hiring managers.</li><li>Prepare interview schedules, candidate profiles, evaluation forms, and hiring documentation.</li><li>Maintain Applicant Tracking System (ATS) and recruitment databases.</li><li>Track recruitment progress and ensure timely closure of vacancies.</li><li>Coordinate offer letters, employment contracts, and onboarding documentation.</li><li>Maintain recruitment reports and hiring metrics</li></ul><p><b>Employee Mobilization &amp; Deployment</b></p><ul><li>Coordinate workforce mobilization activities for newly hired employees.</li><li>Ensure completion of pre-employment and onboarding requirements.</li><li>Monitor employee deployment schedules and project mobilization plans.</li><li>Coordinate travel arrangements, accommodation, transportation, and onboarding logistics.</li><li>Liaise with project teams to ensure manpower availability according to project timelines.</li><li>Maintain mobilization status reports and workforce deployment trackers.</li><li>Support employee demobilization and transfer processes when required.</li><li>Visa Processing &amp; Immigration Administration</li><li>Manage visa processing activities from initiation to completion.</li><li>Prepare and review visa documentation for submission.</li><li>Coordinate with Government Relations Officers (GRO), immigration authorities, embassies, and manpower agencies.</li><li>Monitor visa status, work permits, residency permits, and Iqama issuance.</li><li>Track visa renewals, passport validity, and immigration compliance requirements.</li><li>Maintain accurate visa and immigration records.</li><li>Escalate delays and compliance risks proactively.</li></ul><p><b>HR Administration</b></p><ul><li>Maintain employee personnel files and HR documentation.</li><li>Process employee onboarding and offboarding activities.</li><li>Prepare employment certificates, HR letters, and employee correspondence.</li><li>Maintain employee attendance, leave records, and HR databases.</li><li>Coordinate employee orientation and induction programs.</li><li>Support payroll administration by ensuring timely submission of employee data.</li><li>Ensure confidentiality and accuracy of employee records.</li></ul><p><b>Office Administration</b></p><ul><li>Provide administrative support to HR and Operations departments.</li><li>Maintain office records, filing systems, and document control processes.</li><li>Coordinate office supplies, vendor communications, and facility-related requirements.</li><li>Support travel bookings, accommodation arrangements, and logistical coordination.</li><li>Organize meetings, prepare reports, and maintain administrative records.</li><li>Ensure smooth day-to-day office operations.</li><li>Workforce Data Management &amp; Reporting</li><li>Maintain workforce master databases and trackers.</li></ul><p><b>Monitor:</b></p><ul><li>Open Positions</li><li>Recruitment Pipeline</li><li>Candidate Status</li><li>Employee Headcount</li><li>Mobilization Status</li><li>Visa Status</li><li>Contractor Availability</li><li>Generate weekly and monthly HR reports.</li><li>Prepare manpower planning and workforce analytics reports.</li><li>Ensure data integrity and audit readiness at all times.</li></ul><p><b>Process Compliance &amp; Documentation</b></p><ul><li>Ensure adherence to company HR policies and procedures.</li><li>Maintain recruitment, mobilization, and administrative SOPs.</li><li>Standardize HR forms, templates, and documentation processes.</li><li>Ensure compliance with labor laws, immigration regulations, and company standards.</li><li>Identify process improvement opportunities and support implementation.</li></ul><p><b>Stakeholder Coordination</b></p><p>Coordinate with: Hiring Managers/ Project Managers/ Operations Team/ Government Relations Team/ Recruitment Agencies</p><p><b>Follow up on:</b></p><ul><li>Recruitment approvals</li><li>Interview feedback</li><li>Visa documentation</li><li>Mobilization requirements</li><li>Employee records</li><li>Administrative requests</li></ul><p><b>Qualifications &amp; Experience</b></p><ul><li><b>Bachelor's Degree in Human Resources, Business Administration, Management, or a related field.</b></li><li><b>Minimum 3&ndash;5 years of experience in: HR Administration/ Recruitment Coordination/ Employee Mobilization/ Visa Processing/ Workforce Administration</b></li><li><b>GCC experience is highly preferred.</b></li><li><b>Experience in Construction, Oil &amp; Gas, Engineering, Industrial Services, Manufacturing, or Manpower Supply sectors will be an advantage.</b></li><li>Strong recruitment coordination and HR administration skills.</li><li>Knowledge of GCC visa and immigration processes.</li><li>Experience with employee mobilization and onboarding.</li><li>Excellent organizational and multitasking abilities.</li><li>Strong follow-up and stakeholder management skills.</li><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).</li><li>Experience using ATS, HRMS, or workforce management systems.</li><li>Excellent verbal and written communication skills.</li><li>Ability to work in a fast-paced, multicultural environment.</li><li>High attention to detail and accuracy.</li></ul><p><b>Preferred Skills</b></p><p>Knowledge of Saudi labor regulations and workforce compliance.</p><p>Familiarity with Iqama processing and employee mobilization procedures.</p><p>Experience working with manpower agencies and international recruitment.</p><p>Arabic language skills will be an added advantage.</p><p><b>Salary: </b>SAR 8000 - 9000/month</p><p><b>Location : </b>Kingdom of Saudi Arabia (KSA)</p><p><b>Employment Type:</b> Full-Time | Permanent</p><p><b>Reports To:</b> HR Manager / VP Operations</p><p><b>What We Offer</b></p><p>Competitive Salary Package</p><p>Career Growth Opportunities</p><p>International Work Environment</p><p>Professional Development &amp; Training</p><p>Dynamic and Collaborative Workplace</p><p>Pay: ﷼8,000.00 - ﷼9,000.00 per month</p><p>Application Question(s):</p><ul><li>Do you hold the Saudi family book? </li><li>Do you have Min 3 years in HR Administration and Recruitment Coordination?</li></ul><ul><li>Do you have experience handling employee mobilization and onboarding processes?</li></ul><ul><li>Have you coordinated visa processing, work permits, or immigration documentation?</li></ul><ul><li>What is your current notice period?</li></ul><p>Work Location: In person</p>

HR Cum Admin – Recruitment, Mobilization & Administration

Lantern Systems Co. Ltd

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  <strong>
   Material Expediter
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   <br/>
   Job Summar
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  yThe Material Expediter is responsible for monitoring and expediting procurement, manufacturing, logistics, and delivery activities to ensure materials are available as per project requirements and schedules
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  .The role involves close coordination with suppliers, freight forwarders, procurement teams, warehouse/site teams, and project management to avoid delays and maintain smooth material flow across projects within the Kingdom of Saudi Arabia
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  .The Material Expediter will also manage logistics documentation, shipment tracking, vendor follow-ups, and reporting activities while ensuring compliance with company procedures and KSA regulations
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  <strong>
   .Responsibilitie
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   sMaintain and regularly update the Project Material Tracker with accurate status of PRs, POs, manufacturing, shipment, and delivery
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   .Expedite suppliers to ensure timely order acknowledgment, production progress, and dispatch as per the project schedule
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   .Monitor critical materials and proactively highlight potential delays to Procurement and Project teams
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   .Coordinate with vendors to obtain production schedules, inspection dates, and shipping details
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   .Ensure alignment between procurement delivery timelines and project execution requirements
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   .Follow up on pending approvals, documentation, and material submittals affecting procurement progress
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   .Prepare and circulate weekly material status reports to management and project stakeholders
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   .Maintain proper records of purchase orders, packing lists, delivery notes, and inspection reports
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   .Identify supply chain risks and propose corrective actions to avoid project delays
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   .Support the procurement team in resolving vendor performance issues
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   .Ensure compliance with company procurement procedures and project requirements
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   .Coordinate local material collection and transportation within the Kingdom, ensuring timely pickup from suppliers and delivery to the warehouse/site
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   .Manage international shipments, coordinating with freight forwarders, customs clearance agents, and transporters to ensure smooth import/export operations
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   .Track logistics documentation (Bill of Lading, AWB, Commercial Invoice, Packing List, Customs Documents) and ensure compliance with KSA regulations
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 </ol>
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  <strong>
   .Requirements &amp; Qualification
  </strong>
 </p>
 <ul>
  <li>
   sBachelor&rsquo;s Degree or Diploma in Supply Chain, Logistics, Business Administration, or a related field
  </li>
  <li>
   .Minimum 3&ndash;5 years of experience in procurement expediting, logistics coordination, or material control, preferably in system integrator companies or fast-track projects
  </li>
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   .Experience in local and international logistics coordination, including customs clearance and freight forwarding
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   .Familiarity with KSA import/export regulations and local transportation processes
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   .Strong follow-up, communication, and coordination skills with suppliers and internal stakeholders
  </li>
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   .Proficiency in Microsoft Excel, ERP systems, and material tracking/reporting tools
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   .Good English communication skills; knowledge of Arabic will be an advantage
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   .Ability to work under pressure and manage multiple priorities within project deadlines
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Material Expediter

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