coordinator-administrative

director- call center Jobs in Indianapolis

director- call center

front office coordinator Jobs in Indianapolis

front office coordinator

hr coordinator

front desk coordinator

Magnus Dentistry

Front Office Coordinator &ndash; Magnus Dentistry (Part Time 2-3 days)Indianapolis, IN-Fishers, Castleton, GeistWe&rsquo;re looking for a friendly, organized, and reliable Front Office Coordinator to join our family dental practice! We&rsquo;re a solo-doctor office with a close-knit team, amazing patients, and a laid-back yet professional environment. We value teamwork, kindness, and quality care &mdash; and we respect your life outside of work just as much as your time here.Schedule:<ul><li>Part time preferred: Tuesday 8-5, Wednesday 8-2, Thursday 7:30-3:30</li></ul>What you&rsquo;ll do:<ul><li>Welcome and check out patients with a smile</li><li>Manage scheduling, insurance verification, entering EOBS</li><li>Coordinate patient flow and communication with the clinical team</li><li>Treatment planning and discussing financials with patients</li><li>Provide excellent customer service and keep the front running smoothly</li></ul>What we&rsquo;re looking for:<ul><li>Prior dental front office experience preferred</li><li>Knowledge of Eaglesoft and dental insurance experience a plus</li><li>A calm, friendly demeanor when helping patients</li><li>Strong communication and organizational skills</li><li>A team player who takes pride in doing a great job</li></ul>Benefits:&middot; Paid Holidays and PTO available for full time&middot; 401K with match for 3 days a week&middot; Paid day off during birthday month&middot; Dental benefits for you and immediate family&middot; At cost botox and xeominWhy you&rsquo;ll love it here:Supportive, fun, and professional teamWonderful long-term patientsRespectful, family-focused work cultureOpportunities to grow and learnIf you&rsquo;re looking for a positive dental home where you can make a difference and actually enjoy coming to work &mdash; we&rsquo;d love to hear from you!To apply:Please submit your resume and a reason why you&rsquo;re excited to join our team!Pay: $20.00 - $26.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Flexible schedule</li></ul>Work Location: In person

Front Office Coordinator

Van Ausdall & Farrar

<div><div>The Mailroom/Resource Center Coordinator is responsible for supporting the entire customer service, administrative, and production activities according to the contracted company policies and procedures. This will involve the daily operational processes of the assigned customer site (located in Columbus, IN) and duties will vary by site. We are looking for someone who excels at customer service and possesses strong administrative skills.</div><div>
Hours: Monday-Friday, 7:30a-4:30p</div><div></div><div> 
What You Have</div><ul><li>
Excellent verbal and written communication skills</li><li>
Friendly and approachable demeanor</li><li>
Excellent interpersonal and customer service skills</li><li>
Excellent time management skills, with a proven ability to prioritize and meet multiple deadlines</li><li>
Ability to function well in a high-paced and at times stressful environment for production center</li><li>
Dependable and punctual</li><li>
Collaborative team player, willing to take on any job to help the team as a whole</li><li>
Ability to take direction and work independently</li><li>
Strong attention to detail</li><li>
Resiliency
</li><li>Ability to stand and walk for long periods of time within the production/manufacturing environment</li><li>
Ability to lift up to 50 pounds</li></ul><div>
What You'll Do</div><ul><li>
Ensure that Customer Care &amp; FM Operations Manager is kept up to date on site activities &ndash; particularly those activities that may have an impact on the overall client relationship/expectations</li><li>
Prepare customer site data &amp; metrics and present during quarterly business reviews</li><li>
Organize his/her own work and resources systematically with a sense of objectives, practicing time management and the ability to prioritize so that efforts produce desired business results</li><li>
Being proactive in seeking out opportunities to be helpful during idle time</li><li>
Providing outstanding customer service to all you encounter</li><li>
Follow dress code, attendance, and customer experience policies</li><li>
Site Billing</li><li>
Conducting mail runs</li><li>
Set up &amp; triage issues with virtual meeting equipment</li><li>
Set up &amp; refresh of meeting rooms</li><li>
Provide administrative services as outlined in the Customer Scope of Work, including (but not limited to):</li></ul><div>
 a. Front Desk support</div><div>
 b. Answering phones and managing email</div><div>
 c. Greeting guests &amp; customers</div><div>
 d. Handling scanning projects</div><div>
 e. Mail Services, including processing, pick-up and delivery</div><div>
 f. Using production equipment to create booklets, documents, and other services as requested</div><div></div><div> 
What You'll Bring to the Role</div><ul><li>
High school diploma or equivalent</li><li>
3-5 years&rsquo; work experience in a customer-facing role</li><li>
Prior experience working in an administrative capacity, highly desired</li><li>
Reliable transportation</li><li>
A valid Indiana state driver&rsquo;s license</li><li>
Motor vehicle report (MVR) with clean driving history</li></ul><div>
About VAF</div><div> 
Van Ausdall &amp; Farrar is Indiana's leader in business office technology services since 1914. We provide Cloud Solutions, Cybersecurity, IT Managed Services, Copy &amp; Print Solutions, Internet/ISP Services, Phones, Video Surveillance, Document Conversion, and much more. We are a privately-owned, Indianapolis based business whose mission is to provide value-driven technology solutions to meet the individual needs of our customers, while providing world-class customer service &amp; making a positive impact on our community.</div><div>
At Van Ausdall &amp; Farrar Inc, we are committed to fostering an inclusive and welcoming environment. We are an equal opportunity employer (EOE) and evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status. We encourage individuals of all backgrounds to apply, and we actively seek to promote a workplace where everyone feels valued, respected, and empowered to contribute their best. Please contact us to request reasonable accommodation to participate in the job application or interview process.</div></div>

Resource Center Coordinator

Crossroads Rehabilitation Center

<div>Position Summary:
Coordinate all inquiries and initiate the admission process for all persons referred to the Austism Diagnostic Clinic and Behavioral Services.
Essential Functions:
 ADMISSIONS / ADMINISTRATIVE ASSISTANT<ul><li>
1. Handle all inquiry calls and walk-ins in a professional and courteous manner, including routing phone calls, emails and donations to other departments.
2. Obtain basic demographic information and create an electronic medical record for each new referral.
3. File / scan documentation in appropriate consumer&rsquo;s electronic medical record.
4. Gather all required intake documents for the clinician prior to the admission.
5. Provide assistance to agency consumers and their families to ensure a pleasant experience.
6. Cross-train to be able to perform all admissions services.
7. Admit all consumers who come for services on-site.
8. Complete data entry in electronic medical record for all admissions.
9. Obtain physician referrals as required.
10. Ensure proper documentation and new consumer forms are ready at time of evaluation.
11. Accept &amp; communicate phone messages to professional staff.
12. Schedule all initial and continuing therapy services in collaboration with clinicians.
13. Write confirmation letters and provide confirmation phone calls to all initial consumers and as requested by therapists for ongoing consumers.
14. Order supplies and prepare purchase orders.
15. Provide assistance to the professional staff in treatment room set up and cleaning to expedite services.
11. Collect and process payments from families.
12. Fax, copy, email, and type documents, as needed.
13. Market ESC services to all callers (potential consumers, physician offices and other referral sources).
14. Provide switchboard relief as requested.
15. Obtain and enter all insurance payor(s) information into each consumer&rsquo;s electronic medical record.
16. Create an electronic medical record (EMR) and/ or enter new CASE in the EMR for all Camp ROCKS consumers and scan registration forms into record.</li></ul>
Non-Essential Functions:
Provide switchboard relief as requested.
Other duties as assigned.
 Job Specifications:
Education, Licenses, or Certifications:
High School Diploma required. Post high school education and prior medical office experience is preferred. Computer experience; 70 wpm typing with accuracy; ability to operate basic office equipment. Excellent customer service skills.
Communication Skills:<ul><li>
Oral communication is the ability to explain and present your ideas in clear English, to diverse audiences. This includes the ability to tailor your delivery to a given audience, using appropriate styles and approaches, and an understanding of the importance of non-verbal cues in oral communication. Oral communication requires the background skills of presenting, audience awareness, critical listening and body language.</li><li>
Written communication is the ability to write effectively in a range of contexts and for a variety of different audiences and purposes, with a command of the English language. This includes the ability to tailor your writing to a given audience, using appropriate styles and approaches. It also encompasses electronic communication such as SMS, email, discussion boards, chat rooms and instant messaging. Written communication requires background skills such as academic writing, revision and editing, critical reading and presentation of data.</li><li>
Non-verbal communication is the ability to enhance the expression of ideas and concepts without the use of coherent labels, through the use of body language, gestures, facial expression and tone of voice, and also the use of pictures, icons and symbols. Non-verbal communication requires background skills such as audience awareness, personal presentation and body language.
</li><li>Revision and editing is: Applying techniques to improve writing or presentation. Proofreading for spelling, grammar and style.</li><li>
Audience awareness is: Understanding the needs, experience and level of understanding of an audience (for example, the public, students, employers, stakeholders).</li><li>
Displaying sensitivity to your audience in organizing and presenting ideas, and responding to feedback (for example, favoring plain language over jargon when communicating with the general public).</li><li>
Understanding the particular perspective of professionals in your field and communicating appropriately with colleagues (for example, presenting data at a seminar in a standard style for that field).</li><li>
Personal presentation and body language is: An understanding of and ability to use gestures, expressions and non-verbal cues to help communicate a message (for example, using changing the tone and volume of your voice to convey emotion and feeling, or controlling posture and nervous gestures to present confidence).</li></ul>
Experience required:
Prior medical office experience is preferred.
Competencies:
List knowledge, skills or abilities necessary for successful job performance.
Knowledge:
 Front desk medical office procedures
Commercial insurance and Medicaid benefits
ICD-9 Codes
CPT Codes
 Skills:
 Excellent customer service skills
Keyboarding
 Understanding of general office procedures and equipment:
Multi-line telephone
MSOffice - Excel and Word
Photocopier
Printer
Fax machine 
Ability:
Organize and plan work
Able to frequently switch between tasks
Communicate effectively orally and in writing
Problem-solving skills
Able to work effectively with others 
Physical Activity:<ul><li>
Stooping: Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full use of the lower extremities and back muscles.</li><li>
Crouching: Bending the body downward and forward by bending leg and spine.</li><li>
Reaching: Extending hand(s) and arm(s) in any direction.</li><li>
Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.</li><li>
Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles.</li><li>
Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.</li><li>
Talking: Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers accurately, loudly, or quickly.</li><li>
Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction and having the ability to receive detailed information through oral communication and making fine discriminations in sound.</li><li>
Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.</li></ul>
 Physical Requirements:
 Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion or forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
Visual Acuity:
The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication of parts at distances close to the eyes.
Work Conditions:
None: The worker is not substantially exposed to adverse environmental conditions (as in typical office or administrative work)
Working Hours: Generally, Monday &ndash; Friday from 8:00-4:00, though hours may vary to address a specific task such as admissions to the Autism Diagnostic Clinic on Thursday mornings.</div>

Admissions Specialist

Menards

<div>Part-Time

Cashier and Front End Team
Make BIG Money at Menards!
<ul>
<li>Extra $3 per hour on Sat/Sun</li>
<li>Store Discount</li>
<li>Profit Sharing</li>
<li>Exclusive Discounts for gyms, car dealerships, cell phone plans, and more!</li>
<li>Flexible Scheduling</li>
<li>Dental Plan</li>
<li>On-the-job training</li>
</ul>
Start building an exciting and rewarding career in retail with a growing company as a member of our Front End Team with Menards! Immediate openings available!

Our Front End Team Members play important roles in the Customer Experience!
<ul><li>Cashier: Our Cashiers provide a fun, fast, and friendly Customer Service at the register and service desk!
</li></ul>or
<ul><li>Courtesy Patrol: Our Courtesy Patrol Team Members assist our Customers with loading their purchases, keeping our parking lot clean and clear, and assisting at the register when needed to help make sure our Customers have No Waiting for Savings!</li></ul>

Apply today! We are hiring immediately and are excited to talk to you about the great opportunities available with Menards!</div>

Part- Time Cashier & Front End Team

Avenues Recovery

<div>➢ Who We Are 
Avenues Recovery Center is a nationwide network of drug and alcohol rehab centers with eighteen locations 
across seven states. We offer highly individualized treatment in a clean, modern, comfortable setting, 
spanning every level of care, including detox, residential, PHP, IOP, and outpatient services. The secret to 
our success is our people - merged with a premier clinical program, it's allowed us to transform the lives 
of thousands of people to date. If you're passionate about recovery and want to impact others in a 
meaningful way - we warmly invite you to join our growing family! 
Now Hiring a Receptionist for second shift (Hours 3PM-11:30PM M-F) at our Detox and Residential treatment facility, located in Indianapolis, IN. 
➢ What You'll Do<div><ul><li> 
Perform all standard clerical duties (emailing, filing, photocopying, faxing, transcribing etc.)</li><li>Greet, process, and direct all facility visitors as necessary, and answer all visitor/ family questions</li><li>Monitor phones and voicemail, and route all calls and messages appropriately</li><li>Handle all incoming and outgoing mail, as well as all UPS and Amazon shipments</li><li>Maintain inventory and cleanliness of reception area, and re-stock office supplies as necessary</li><li>Maintain pharmacy copay log and record all payments</li><li>Perform administrative errands as necessary, and any other duties as assigned</li></ul></div> 
➢ What We're Looking For<div><ul><li> 
High School Diploma/ GED preferred</li><li>Min. 1 year experience in treatment industry preferred</li><li>If in recovery, a minimum one-year period of sustained sobriety is required.</li><li>Strong communication, organization, and multitasking skills</li><li>Ability to maintain confidentiality and accountability at all times</li></ul></div> 
➢ Where You'll Work
Avenues Recovery Center at Indianapolis is a 144 - bed detox and residential rehab facility offering drug and alcohol addiction treatment. Located in the heart of Indianapolis, Avenues offers an evidence-based clinical program, comprehensive medical care, and custom MAT options - consistently yielding highly effective results. Its multidisciplinary staff includes doctors, nurses, addiction specialists, counselors, and support staff, who care for each and every client in a most compassionate and dignified manner. Freshly remodeled, the facility features a clean, bright and modern design with warm and enjoyable details throughout. Its airy bedrooms, beautiful, open lounges, and recreational areas all contribute to a nurturing and healing environment. 
➢ Why Join Us? 
Avenues features a rich, fulfilling workplace culture where each person is valued and greatness is pursued. We support our employees unconditionally, and work to provide them with every resource they need to excel! Aside from generous PTO and compensation, when you join the Avenues family, you'll be eligible for the following benefits package:<ul><li>
401K with employer match</li><li>
Eligible for HRSA STAR federal student loan repayment</li><li>
Medical Insurance</li><li>
Dental</li><li>
Vision</li><li>
Accident</li><li>
Critical Illness</li><li>
Hospital Indemnity</li><li>
Voluntary Short-Term Disability</li><li>
Voluntary Long -Term Disability</li><li>
Employer-Paid Life and AD&amp;D</li><li>
LifeTime Benefit Term Insurance with Long Term Care</li><li>
Legal Coverage</li><li>
Pet Insurance</li><li>
Identity Theft Protection</li><li>
Employer-Paid Employee Assistance Program</li><li>
Flexible Spending Account (FSA) - Medical</li><li>
Dependent Care FSA (DCF)</li></ul> 
Join our growing team and discover the magic here at Avenues! 
Apply today!</div>

Receptionist - Second Shift

Juszina Maria’s Catering Studio llc

Job Overview We are seeking a dynamic and highly organized Executive Personal Assistant to support senior leadership with a wide range of administrative, project coordination, and office management responsibilities. This role is vital in ensuring seamless daily operations, managing complex calendars, coordinating events, and providing exceptional administrative support. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to thrive in a fast-paced environment. This paid position offers an exciting opportunity to be at the heart of executive functions, contributing to the efficiency and success of our organization.Duties<ul><li>Manage and maintain detailed calendars using tools like Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.</li><li>Provide comprehensive executive administrative support, including drafting correspondence, proofreading documents, and transcribing meetings or notes.</li><li>Coordinate projects by tracking deadlines, preparing reports, and liaising with internal teams to ensure timely completion.</li><li>Organize and oversee office operations such as filing, data entry, bookkeeping using QuickBooks, and managing office supplies to ensure a productive work environment.</li><li>Plan and execute events ranging from small meetings to large conferences, handling logistics such as venue booking, catering, and technical setup.</li><li>Handle multi-line phone systems with professionalism and courtesy while maintaining excellent phone etiquette.</li><li>Assist with clerical tasks including filing, photocopying, faxing, and managing front desk responsibilities to create a welcoming atmosphere for visitors.</li><li>Utilize computer literacy skills across Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace for document creation and data management.</li><li>Support personal errands for executives as needed while maintaining strict confidentiality and discretion.</li></ul>Qualifications<ul><li>Proven experience as an executive personal assistant or in a similar administrative role with a strong background in office management.</li><li>Exceptional organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs), QuickBooks for bookkeeping, and DocuSign for electronic signatures.</li><li>Excellent typing speed and accuracy along with transcription skills.</li><li>Strong project coordination abilities to manage multiple initiatives simultaneously.</li><li>Outstanding communication skills with professional phone etiquette and customer service orientation.</li><li>Experience handling calendar management using Microsoft Outlook Calendar or similar tools.</li><li>Knowledge of multi-line phone systems and front desk operations to provide excellent reception services.</li><li>Ability to proofread documents meticulously and perform data entry accurately.</li><li>Office experience that demonstrates familiarity with clerical tasks such as filing, data entry, and office supply management. Join us as an Executive Personal Assistant if you&rsquo;re ready to bring energy into your workday while supporting top leadership through expert organization and proactive problem-solving!</li></ul>Job Type: Part-timePay: $17.00 - $19.00 per hourExpected hours: 20 &ndash; 25 per weekWork Location: Hybrid remote in Indianapolis, IN (Marion County)

Personal Assistant

The Jane Pauley Community Health Center, Inc

<div><div>Empowering communities through accessible, inclusive, and compassionate care, this is the work we do every day.

At Jane Pauley Community Health Center, every role is connected to something bigger. As a Federally Qualified Health Center (FQHC), we deliver integrated, whole-person care to individuals and families across Indiana, regardless of income or insurance status.

Our teams work at the intersection of clinical excellence and community impact, supporting underserved populations while building a culture rooted in collaboration, respect, and growth. Here, you are not just joining a workplace, you are becoming part of a mission that truly matters.</div>
The Patient Service Representative (PSR) serves as the main point of contact for patients both in person and on the phone. The PSR communicates with patients in a warm friendly manner to obtain information needed for scheduling and registering patients. The PSR ensures that all demographics and insurance information is collected and correctly entered into Electronic Health Record (EHR). This role will support Warren Township school-based providers remotely. 

Essential Duties and Responsibilities include the following. Other duties may be assigned.
<ul>
<li>Demonstrates exceptional customer service and communicates effectively with patients and patients' families.</li>
<li>Schedules patient appointments.</li>
<li>Interacts with patients in a friendly respectful manner.</li>
<li>Determines information needed for patient registration and provides appropriate documentation.</li>
<li>Determines and verifies insurance status and/or patient's eligibility for financial assistance programs and collects appropriate documentation from patients and patients' family.</li>
<li>Collects patient co-payments and practices proper money handling as defined by JPCHC standards.</li>
<li>Answers telephone calls by third ring and text messages within one hour.</li>
<li>Transfer calls appropriately.</li>
<li>Assists with medical record requests.</li>
<li>Prepares and mails patient correspondence as directed.</li>
<li>Responds to messages left within one business day.</li>
<li>Responsible for neatness and appearance of the patient waiting area.</li>
<li>Participates in all departmental and organizational meetings.</li>
<li>All other duties as assigned.</li>
</ul>
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience
<ul>
<li>Knowledge of medical office practices</li>
<li>Excellent written and oral communication</li>
<li>Two years of experience in an ambulatory healthcare setting
</li><li>High school diploma or GED</li>
</ul>
Computer Skills

To perform this job successfully, an individual should have proficient computer skills, including Microsoft Office (specifically Word and Excel), Electronic Medical and Health records, and other applications.<div>
<h3 class="jobSectionHeader">
Why You'll Love Working Here</h3>
<ul><li>Purpose-driven work that directly impacts access to care across our communities</li>
<li>Robust benefits package (medical, dental, vision) designed to support you and your family</li>
<li>Generous PTO because we believe caring for others starts with caring for yourself</li>
<li>401(k) with employer contribution to help you plan for what's ahead</li>
<li>Life and disability coverage for peace of mind</li>
</ul>
Here, you are not just filling a role&mdash;you are helping shape healthier communities and advancing equitable care every day!</div></div>

Patient Service Representative

Explore 57+ Front desk coordinator in Indianapolis this May. Find roles across top companies and apply now to boost your career.