administrative assistant Jobs in Indianapolis

administrative assistant

front desk agent

front desk agent (part time) Jobs in Indianapolis

front desk agent (part time)

receptionist/administrative assistant Jobs in Indianapolis

receptionist/administrative assistant

resecptionist/ executive assistant Jobs in Indianapolis

resecptionist/ executive assistant

receptionist

Quick Repair

.1 Customer Service<ul><li>Greet customers (in person and on the phone) warmly and professionally.</li><li>Assist with customer inquiries regarding services, pricing, and repair statuses.</li><li>Handle customer complaints or concerns and direct them to appropriate management if needed.</li></ul>2. Scheduling and Appointment Management<ul><li>Schedule repair appointments for trucks and trailers.</li><li>Manage the service calendar to optimize workflow.</li><li>Coordinate with technicians to ensure proper scheduling for vehicle repairs and maintenance.</li></ul>3. Processing Service Orders<ul><li>Open, update, and close repair orders in the shop&rsquo;s system.</li><li>Input customer and vehicle information into the database.</li><li>Ensure all service details are accurately recorded, including repairs, parts, and time estimates.</li></ul>4. Communicating with Technicians<ul><li>Relay important information between the service team (technicians/mechanics) and customers.</li><li>Coordinate parts orders with parts suppliers and technicians as needed for repairs.</li></ul>5. Handling Invoices and Payments<ul><li>Prepare invoices for customers once repairs are completed.</li><li>Collect payments (cash, credit, or insurance) and maintain records.</li><li>Ensure proper documentation for warranty claims and insurance billing.</li></ul>6. Maintaining Records<ul><li>File and organize service records and customer files.</li><li>Track repair histories for vehicles serviced at the shop.</li><li>Maintain inventory records for parts used in repairs.</li></ul>7. Data Entry and Office Support<ul><li>Enter data into the computer system accurately and efficiently.</li><li>Assist in other administrative tasks, such as ordering office supplies or processing mail.</li><li>Support the manager and staff with any additional administrative needs.</li></ul>8. Safety and Cleanliness<ul><li>Ensure the front desk and customer-facing areas are clean and organized.</li><li>Assist in maintaining a safe work environment by following shop safety guidelines.</li></ul>9. Communication with Insurance Companies<ul><li>Assist customers with insurance-related questions or claims.</li><li>Provide necessary documentation for claims or repairs covered by insurance.</li></ul>10. Basic Technical Knowledge<ul><li>While not a technical role, familiarity with basic truck and trailer repair terminology is helpful to assist customers and communicate with the repair team effectively.</li></ul>In addition to these tasks, the receptionist is expected to maintain a professional demeanor, multitask, and possibly work with other administrative staff to ensure smooth operations in the shop. Strong communication and organizational skills are essential, as well as a willingness to learn the specifics of the heavy-duty repair industry.Job Type: Full-timePay: $15.50 - $19.04 per hourPeople with a criminal record are encouraged to applyWork Location: In person

Receptionist/Administrative Assistant

Transjet Cargo India Private Limited

Job Overview We are seeking a dynamic and highly organized Receptionist/Executive Assistant to join our team! This vital role combines front desk responsibilities with executive support tasks, ensuring smooth daily operations and seamless communication within the organization. The ideal candidate will be proactive, detail-oriented, and possess excellent interpersonal skills to create a welcoming environment for visitors and clients while providing top-tier administrative assistance to leadership. This paid position offers an exciting opportunity to develop a diverse skill set in a fast-paced, professional setting.Responsibilities<ul><li>Greet visitors, manage multi-line phone systems, and handle all front desk duties with professionalism and warmth</li><li>Manage calendar schedules using Microsoft Outlook Calendar and Google Workspace, coordinating appointments, meetings, and events efficiently</li><li>Provide executive administrative support including email management, transcription, proofreading, and document preparation using Microsoft Office and other office tools</li><li>Organize and maintain filing systems, data entry records, and office supplies to ensure operational efficiency</li><li>Assist with event planning and project coordination for company functions or special initiatives</li><li>Handle bookkeeping tasks such as invoicing, expense tracking, and basic QuickBooks data entry</li><li>Support office management activities including office supply procurement, maintenance requests, and ensuring a tidy work environment</li></ul>Experience<ul><li>Proven experience in administrative roles such as office assistant, personal assistant, or front desk receptionist with a strong background in clerical duties</li><li>Demonstrated ability to manage calendars effectively using Microsoft Outlook Calendar or Google Workspace</li><li>Experience with bookkeeping software like QuickBooks and familiarity with basic bookkeeping practices</li><li>Skilled in event planning, project coordination, and managing multiple priorities simultaneously</li><li>Excellent typing speed combined with strong organizational skills and attention to detail</li><li>Proficient in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and data entry systems</li><li>Exceptional phone etiquette skills with experience handling multi-line phone systems and providing outstanding customer service</li><li>Knowledge of transcription, proofreading, filing systems, and document management processes</li><li>Previous office experience supporting executives or teams in a fast-paced environment is highly desirable</li></ul>Join us to be part of a vibrant team dedicated to excellence! This role offers the chance to grow your administrative expertise while contributing to the smooth functioning of our organization. We value proactive individuals who thrive on organization, communication, and delivering exceptional support every day.Pay: $20.00 - $23.00 per hourBenefits:<ul><li>Health insurance</li></ul>Work Location: In person

Resecptionist/ Executive Assistant

La Quinta Inns & Suites

Job Overview We are seeking a dynamic and friendly Front Desk Agent to serve as the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and ensure smooth administrative workflows. Your energetic approach and organizational skills will help create a positive first impression for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management expertise while supporting daily operations with enthusiasm and professionalism.Duties<ul><li>Greet visitors, clients, and staff with a warm, professional demeanor, ensuring they feel welcomed and valued </li><li>Answer multi-line phone systems promptly and courteously, directing calls efficiently to appropriate departments or personnel </li><li>Manage appointment scheduling and calendar coordination using tools like Google Workspace and Microsoft Office applications </li><li>Handle data entry, filing, and document proofreading to maintain accurate records and support administrative tasks </li><li>Assist with office management duties such as supply inventory, mail distribution, and maintaining a tidy reception area </li><li>Provide customer support by addressing inquiries, providing information, and resolving issues with excellent phone etiquette </li><li>Support bookkeeping tasks using QuickBooks or similar software to ensure accurate financial recordkeeping</li></ul>Requirements<ul><li>Proven office experience with strong clerical skills including data entry, filing, and proofreading </li><li>Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools </li><li>Experience managing multi-line phone systems and demonstrating professional phone etiquette </li><li>Bilingual abilities are highly desirable to effectively communicate with diverse clientele and staff </li><li>Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment </li><li>Previous experience in front desk or administrative roles such as medical or dental receptionist is preferred </li><li>Personal assistant or office management experience that demonstrates excellent time management and calendar coordination skills </li><li>Knowledge of bookkeeping software like QuickBooks is a plus for supporting financial tasks</li></ul>Join us in creating an energetic environment where your organizational talents shine! This role is perfect for someone eager to grow their administrative expertise while delivering outstanding customer service. We value proactive individuals who thrive on multitasking, attention to detail, and fostering positive interactions at every touchpoint.Pay: $13.00 - $15.00 per hourWork Location: In person

Front Desk Agent

Hammond Spine & Joint

Job DescriptionTHERAPY TechBusy office seeking a full-time energetic person to perform the duties required as a Rehab &amp; Receptionist/Assistant.<ul><li>This position requires a full-time work week.</li><li>Monday through Friday 9:00am to 12:00pm ( lunch break) 2:00pm to 6:00pm</li><li>Saturday half day 9:00am to 12:00pm</li><li>BENEFITS: After one year of employment. Paid Holidays, Paid Vacation, and Retirement Fund available with a % employer match.</li></ul>RESPONSIBILITIESPrimary Roles:<ul><li>Greet all patients in a professional manner.</li><li>Talking care of patients during their treatment including obtaining intake, subjective and exercise notes as well as Re-examinations.</li><li>Work directly with patients performing various therapies</li><li>Dictating patient notes into record keeping software.</li><li>Handling new patient charts and their initial intake and vitals.</li><li>Make sure all paperwork is completed and faxed in a timely matter.</li><li>Make sure all medical paperwork has plenty of copies including new patient charts, file cabinet documents, and exercise packets.</li><li>Keeping treatment areas clean</li></ul>REQUIREMENTS<ul><li>Applicant must have a strong desire to work in the healthcare field.</li><li>Positive and energetic person that strives to help others.</li><li>Excellent multitasking abilities</li><li>Ability to operate in a fast-paced environment</li><li>High school diploma</li><li>Entry level position (no certification required, however, pay may increase with experience).</li><li>On the job training is provided for all job duties.</li></ul>Job Type: Full Time.401KSick TimePaid VacationJob Type: Full-timePay: $15.00 - $17.00 per hourBenefits:<ul><li>401(k)</li><li>Paid time off</li></ul>Work Location: In person

Therapy & Medical Tech

Back 9 golf and entertainment

Job Summary We are seeking an energetic and welcoming Host to be the first point of contact for our guests, creating a positive and memorable experience from the moment they arrive. As a Host, you will be responsible for greeting guests, managing reservations, and ensuring smooth seating flow. Your friendly demeanor and excellent communication skills will set the tone for a warm hospitality environment, making every guest feel valued and comfortable. This role offers an exciting opportunity to showcase your hospitality talents while working in a dynamic team-focused setting.Responsibilities<ul><li>Greet guests promptly with enthusiasm and genuine warmth, establishing a welcoming atmosphere.</li><li>Manage reservations efficiently ensuring accurate seating arrangements.</li><li>Coordinate with the service team to seat guests in a timely manner, balancing table availability and guest preferences.</li><li>Answer phone inquiries professionally, providing information about wait times, reservations, and menu options with clear communication.</li><li>Maintain cleanliness and organization of the host stand area to uphold high standards of guest service.</li><li>Assist with guest relations by addressing questions or concerns courteously and escalating issues when necessary.</li><li>Support overall restaurant operations by collaborating with team members to ensure smooth flow during busy periods.</li></ul>Experience<ul><li>Previous experience as a Host or in a customer service role within food service or hospitality environments is required.</li><li>Familiarity with restaurant systems such as Toast POS or OpenTable reservations is advantageous.</li><li>Strong communication skills and phone etiquette are essential for engaging with guests effectively.</li><li>Experience in hotel or guest services can be beneficial, demonstrating your ability to handle diverse customer needs.</li><li>A background in serving or hospitality roles highlights your understanding of guest relations and guest-centered service.</li><li>Ability to remain energetic, positive, and professional in fast-paced settings is crucial for success in this role. Join us to deliver exceptional guest experiences through your lively personality and dedicated service!</li></ul>Pay: $15.00 - $17.00 per hourBenefits:<ul><li>Employee discount</li></ul>Experience:<ul><li>Hosting: 1 year (Preferred)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li><li>Night Shift (Required)</li></ul>Ability to Commute:<ul><li>Indianapolis, IN 46221 (Required)</li></ul>Work Location: In person

Lead Host

General Hotels Corporation

<div>
 
 About The Role
 
 
 
 General Hotels Corporation is seeking a friendly, professional, and hospitality-driven Front Desk Agent to join our team. As the face of the hotel, you'll play a key role in creating memorable first impressions and delivering exceptional guest experiences from check-in to check-out.
 
 
 We're looking for someone who enjoys working with people, thrives in a fast-paced environment, and takes pride in providing service that keeps guests coming back. Whether you're helping a guest find local attractions, resolving a concern, or simply greeting someone with a smile, you'll have a direct impact on the overall guest experience.
 
 
 
 What You'll Do
 
 
 
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 Welcome guests with a friendly and professional attitude
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 Complete guest check-ins and check-outs efficiently and accurately
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 Answer phone calls, emails, and guest inquiries promptly
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 Assist guests with reservations, room requests, and special accommodations
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 Process guest payments and maintain accurate billing records
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 Handle guest concerns professionally and work toward positive resolutions
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 Maintain accurate guest information and room assignments
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 Provide information regarding hotel amenities, services, and local attractions
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 Collaborate with Housekeeping, Maintenance, and other departments to ensure guest satisfaction
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 Maintain a clean, organized, and guest-ready front desk environment
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 Follow company policies, brand standards, and operational procedures
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 Support overall hotel operations as needed
 
 
 
 </li>
 </ul>
 
 What You'll Bring
 
 
 
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 Previous customer service experience required
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 Previous hotel or hospitality experience preferred, but not required
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 Strong communication and interpersonal skills
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 Professional appearance and positive attitude
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 Ability to multitask in a fast-paced environment
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 Strong organizational and problem-solving abilities
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 Basic computer proficiency and phone skills
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 Strong attention to detail and accuracy
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 Ability to work flexible schedules, including weekends and holidays
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 Reliable attendance and strong work ethic
 
 
 
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 </ul>
 
 Why You'll Love It Here
 
 
 
 At General Hotels Corporation, we believe hospitality is about creating experiences that make guests feel welcome, comfortable, and valued. When you join GHC, you become part of a company that has been committed to hospitality excellence since 1962.
 
 
 We invest in our people, support professional growth, and create opportunities for team members to build rewarding careers in hospitality. You'll work alongside leaders who value teamwork, accountability, and exceptional guest service.
 
 
 
 Our Benefits
 
 
 
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 Medical, Dental, and Vision Insurance Options
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 Company Paid Life Insurance
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 Company Paid Telemedicine
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 Supplemental Life Insurance
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 401(k) with Company Match
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 Earned Wage Access ('On-Demand Pay')
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 Hotel Room Discounts
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 Company Paid Employee Assistance Program
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 Perks through Benefit Hub
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 Generous Time Off Package
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 </ul>
</div>

Front Desk Agent (Part time)