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administrative assistant Jobs in Saudi Arabia

administrative assistant

office administrator Jobs in Saudi Arabia

office administrator

admin assistant

secretary

Al Foadia Company Limited

<p>We are seeking an experienced and dependable secretary to support one of our esteemed clients in Riyadh. The ideal candidate will possess exceptional organizational abilities, attention to detail, and professionalism in managing daily administrative functions.</p><p>Key Responsibilities:<br/>Manage a wide range of office administration tasks with high accuracy<br/>Prepare professional reports, presentations, and dashboards as needed<br/>Efficiently manage calendars, appointments, and meeting schedules<br/>Coordinate internal and external communications and documentation<br/>Uphold confidentiality and ensure smooth office operations at all times</p><p>Qualifications:<br/>Strong skills in office administration and coordination<br/>Excellent command of MS Office and Windows-based applications<br/>Demonstrated ability to prepare detailed reports and dashboards<br/>Exceptional communication and interpersonal skills<br/>Ability to manage time and priorities effectively in a dynamic environment<br/>Currently in Riyadh with a transferable Iqama</p><p>Location: Riyadh, Kingdom of Saudi Arabia</p><p>If you are passionate about administrative excellence and enjoy supporting leadership teams, we invite you to apply and be part of a professional, collaborative work environment.</p><p>How to Apply:<br/>Send your resume with the subject line &quot;Secretary&mdash;Riyadh&quot; to <b>jobs@alfoadia.com.sa</b></p><p>Job Type: Full-time</p>

Secretary

Penspen

<div>
 <strong>
  Secretary Job Description
  <br/>
  <br/>
 </strong>
 Penspen is a leading energy services company, providing engineering, project management, asset management and integrity services to the energy industry worldwide for over 70+ years. Originally founded in the UK in 1954 as Spencer &amp; Partners, the company has now grown to include almost 1,000 members of staff, with major offices in London, Mexico, Colombia Houston and Abu Dhabi, Saudi Arabia. ( https://www.penspen.com )
 <br/>
 <br/>
 penspen is looking for a secartary - to be based on Alkhafji - KSA.
 <br/>
 <br/>
 <strong>
  Qulifications - Overview
  <br/>
  <br/>
 </strong>
 Provide administrative and clerical support to project teams within the PMS organization. Maintain filing systems, logs, and
 <br/>
 <br/>
 correspondence registers to support daily operations. Assist in typing, document formatting, and preparation of internal and external
 <br/>
 <br/>
 communications. Handle office supplies, incoming and outgoing correspondence, and support coordination of project meetings. Assist
 <br/>
 <br/>
 in maintaining records, timesheets, and tracking of general administrative data. Ensure proper document handling and compliance with
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 <br/>
 established filing and archiving procedures. Support a safe and efficient work environment in coordination with project staff.
 <br/>
 <br/>
 <strong>
  High school education with minimum 5 years&rsquo; experience in secretarial activities, filing system, office administration and management.
  <br/>
  <br/>
 </strong>
 If you have the skills and are interested, please apply on the link below - https://careers.penspen.com/vacancy/secretary-598908.html#hs_show_apply_popup=true
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 <br/>
</div>


Rgheeb

Rgheeb is seeking a dedicated and efficient Secretary to enhance our administrative team. In this role, you will play a pivotal part in facilitating smooth office operations, providing vital support for daily administrative tasks. Your responsibilities will include managing schedules, coordinating meetings, communicating effectively with team members and clients, and ensuring that all office processes run seamlessly. The ideal candidate will have strong organizational skills, a proactive mindset, and the ability to handle confidential information with discretion. Join us at Rgheeb and be a vital component of our driven team!
<br><br>
<b>Key Responsibilities:</b><br>
<ul>
<li>Manage and maintain executive schedules, including appointments and meetings.</li>
<li>Prepare and edit correspondence, communications, presentations, and other documents.</li>
<li>Handle incoming calls and inquiries, directing them to the appropriate departments.</li>
<li>Organize and coordinate travel arrangements and itineraries.</li>
<li>Establish and maintain filing systems, ensuring easy access to important documents.</li>
<li>Provide support for special projects and assist team members as needed.</li>
<li>Ensure a high level of confidentiality regarding sensitive information.</li>
</ul>
<b>Requirements:</b><br>
<ul>
<li>Proven experience as a Secretary or in a similar administrative support role.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Detail-oriented with a strong sense of responsibility.</li>
<li>Ability to work independently and as part of a team.</li>
<li>High school diploma required; additional training or certifications in office administration are a plus.</li>
<li>Saudi National</li>
<li>Resident of Riyadh</li>
</ul>


IIQAF

<div><h3 class="jobSectionHeader"><b>Description</b></h3>
<p>We are seeking a dedicated and detail-oriented Office Secretary to join our esteemed healthcare facility. The ideal candidate will play a pivotal role in ensuring the smooth operation of our administrative office, contributing significantly to our mission of providing exceptional patient care. As an Office Secretary, you will be responsible for performing a variety of administrative tasks that support both staff and patients, ensuring that all office procedures and policies are adhered to diligently. You will be the first point of contact for visitors and patients, thus possessing a friendly and professional demeanor is essential.</p>
<h3 class="jobSectionHeader"><b>Responsibilities</b></h3>
<ul><li>Manage office correspondence, including emails, letters, and phone calls</li><li>
Organize and schedule meetings, appointments, and travel arrangements</li><li>
Maintain office filing systems and databases</li><li>
Assist in preparing reports, presentations, and other documents</li><li>
Coordinate office supplies and equipment maintenance</li></ul>
<h3 class="jobSectionHeader"><b>Requirements</b></h3>
<ul><li>Proven experience as an office secretary or administrative assistant</li><li>
Proficient in MS Office and other office management software</li><li>
Excellent organizational and time-management skills</li><li>
Strong communication and interpersonal abilities</li><li>
High school diploma or equivalent; additional qualifications are a plus</li></ul>
<h3 class="jobSectionHeader"><b>Benefits</b></h3>
<ul><li>Competitive salary and benefits package</li><li>
Opportunities for professional growth and development</li><li>
A supportive and inclusive work environment</li></ul></div>

Office Secretary

Technical Glass and Aluminium LLC

<p><b>Job Description:</b> Secretary / Receptionist<br/><b>Location:</b> Dammam, Saudi Arabia<br/><b>Experience</b>: Minimum 2 years<br/><b>Nationality:</b> Saudi Nationals or current Saudi residents only</p><p><b>About the Role:</b><br/>TGAC Saudi Arabia is seeking a professional and well-organized Secretary / Receptionist to support our expanding operations. The ideal candidate will serve as the first point of contact for visitors and provide essential administrative support to ensure smooth day-to-day operations in our new Dammam office and factory.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage front desk operations, greet visitors, and handle incoming calls and inquiries.</li><li>Maintain office correspondence, filing systems, and meeting schedules.</li><li>Support management with documentation, reports, and internal communications.</li><li>Coordinate logistics for meetings, travel, and appointments.</li><li>Ensure a professional and welcoming environment for clients and team members.</li></ul><p><b>Requirements:</b></p><ul><li>Minimum 2 years of experience as a receptionist, secretary, or administrative assistant.</li><li>Excellent communication skills in Arabic and English (spoken and written).</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Strong organizational and time management skills.</li><li>Presentable, confident, and customer-focused personality.</li><li>Saudi national or resident with valid ID. (preferred)</li></ul><p>Job Type: Full-time</p><p>Pay: From &#65020;4,000.00 per month</p>

Secretary/Receptionist

International Schools Group (ISG)

<p></p><div><div><h1 class="jobSectionHeader"><b>Executive Secretary</b></h1>
<div><div><div><b>British School Dhahran</b></div>
(BSD)
</div><div>Nov 4, 2025</div>
</div></div><div><h2 class="jobSectionHeader"><b>Position Description</b></h2>
<div><div><div><div><b>LOCATION</b></div> <div>Al Khobar, Eastern, Saudi Arabia</div>
</div><br>
<div><div><b>SCHOOL / SITE</b></div> <div>British School Dhahran</div>
</div><br>
<div><div><b>DIVISION / DEPARTMENT</b></div> <li></li>
</div><br>
<div><div><b>POSITION TYPE</b></div> <div>Support staff</div>
</div><br>
<div><div><b>SUBJECT / STAGES</b></div> <li></li>
</div><br>
<div><div><b>WORK DAYS / HOURS</b></div> <div>210 days @ 8 hours per day</div>
</div><br>
<div><div><b>POSITION STATUS</b></div> <div>Full Time</div>
</div><br>
<div><div><b>SALARY CODE</b></div> <div>Support staff</div>
</div><br>
<div><div><b>ELIGIBLE APPLICANTS</b></div> <div>Saudi National</div>
</div><br>
<div><div><b>POSITION START DATE</b></div> <div>As soon as possible</div>
</div><br>
<div><div><b>APPLICATION DEADLINE</b></div> <div>Until filled</div>
</div><br>
<div><div><b>REPORTS TO</b></div>
<p>
Richard Charlesworth, Principal</p></div><br>
<div><div><b>REQUISITION NUMBER</b></div>
<p>
02-2526-099</p>
</div><br>
</div></div></div><h2 class="jobSectionHeader"><b>Summary</b></h2>
<p>
ISG seeks an energetic Executive Secretary to provide efficient, organized support to the Assistant Principal in the school. The Executive Secretary will organize and maintain the executive&rsquo;s schedule and assist them by performing a variety of administrative tasks. The goal is to contribute to the efficiency of the school/department by ensuring all assigned duties are carried out in a timely and efficiently. The Executive Secretary specializes in creating a friendly office environment.</p>
<h2 class="jobSectionHeader"><b>
Position Duties</b></h2>
<p></p>
<p>The successful candidate will be expected to:</p>
<ul>
<li>Demonstrate a commitment to the safety and security of children and young people (child protection).</li>
<li>Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.</li>
<li>Provide administrative and finance support to the assistant principal /executive as required, to meet the schools&rsquo; needs.</li>
<li>Organize and maintain the headteacher&rsquo;s / assistant principal / executive&rsquo;s calendar and arrange appointments as and when convenient.</li>
<li>Prepare documents, reports, lists, meeting note, etc as required.</li>
<li>Attend meetings and keep minutes.</li>
<li>Make travel arrangements for the assistant principal / executive.</li>
<li>Handle confidential documents ensuring they remain secure.</li>
<li>Take initiative in prioritizing tasks to ensure deadlines are met.</li>
<li>Provide support for students and parents in relation to your role:</li>
<li>Prepare and print student ID&rsquo;s as needed.</li>
<li>Prepare and print student certificates as required.</li>
<li>Maintain student email distribution group lists.</li>
<li>Provide relevant information required for student references.</li>
<li>Maintain updated staff and student lists.</li>
<li>Track and produce a weekly summary report of students&rsquo; attendance and discipline analysis.</li>
<li>Arrange testing or exams, and receive results, as required.</li>
<li>Assist and coordinate with duties relating to student trips.</li>
<li>Validate, collate and email Parent Teacher Conference appointment timings to parents.</li>
<li>Answer parent queries (emails/ phone calls).</li>
<li>Provide school support by:</li>
<li>Provide customer service , meet informational needs of the schools / ISG stakeholders (staff, students, parents and ISG personnel).</li>
<li>Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, reports etc.).</li>
<li>Draft all communication if requested and proofreading; emails, forms, surveys, etc.</li>
<li>Receive and screen phone calls and redirect as appropriate.</li>
<li>Prepare invoices, financial statements, reports, requisitions, petty cash etc with regards to bookkeeping.</li>
<li>Maintain office supplies and order goods.</li>
<li>Maintain electronic and paper records ensuring information is organized and easily accessible.</li>
<li>Conduct research and prepare presentations or reports as assigned.</li>
<li>Maintain assessment portals - if applicable.</li>
<li>Coordinate and provide support in relation to IT matters - if applicable.</li>
<li>Record staff absences - if applicable.</li>
<li>Create and maintain events calendar.</li>
<li>Assist with event preparation.</li>
<li>Support the ISG finance office requests.</li>
<li>Assist new staff with ID and Transportation arrangements.</li>
<li>Provide the needed support for substitute teacher, as required by the school (recruitment, scheduling, recording absence etc) - if applicable.</li>
<li>Perform other duties assigned by your supervisor, assistant principal and or principal.</li>
</ul>
<p></p><h2 class="jobSectionHeader"><b>QUALIFICATIONS AND KNOWLEDGE
</b></h2><p>The ideal candidate will have:</p>
<ul>
<li>Minimum of bachelor&rsquo;s degree in a related field of study.</li>
<li>In-depth knowledge of office management and basic accounting procedures.</li>
</ul>
<p></p><h2 class="jobSectionHeader"><b>EXPERIENCE AND SKILLS
</b></h2><p>The ideal candidate will have:</p>
<p><b>
Experience</b></p>
<ul><li>
Proven experience as an executive secretary or similar administrative role.</li></ul>
<p><b>
Skills</b></p>
<ul>
<li>Proficient in MS Office and Google Suite.</li>
<li>Expert in English (both written and verbal)</li>
<li>Familiarity with basic research methods and reporting techniques.</li>
<li>Excellent organizational and time-management skills.</li>
<li>Outstanding communication and negotiation abilities.</li>
<li>Integrity and confidentiality.</li></ul></div><p></p>

Executive Secretary

Gumaco KSA

<p><b>Job Title:</b> Female Executive Secretary</p><p><b>Location:</b> [Exit 18, Riyadh, Saudi Arabia]<br/><b>Employment Type:</b> Full-Time</p><p><b>About the Role:</b><br/>We are seeking an experienced and highly organized <b>Female Executive Secretary</b> to join our team and provide top-level administrative support to our executives and departments. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of tasks while maintaining the highest level of professionalism and confidentiality.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage and maintain schedules, appointments, and correspondence for executives or departments.</li><li>Prepare and organize documents, reports, and presentations.</li><li>Answer phone calls and emails, directing inquiries to the appropriate parties.</li><li>Assist in the planning and coordination of meetings, including logistics and materials.</li><li>Maintain filing systems, both electronic and paper, ensuring information is easily accessible.</li><li>Handle confidential information with discretion and professionalism.</li><li>Perform general office duties, including data entry and record keeping.</li><li>Support team members with various administrative tasks as needed.</li><li>Monitor and order office supplies, ensuring inventory levels are maintained.</li><li>Prepare and distribute meeting agendas and minutes.</li><li>Coordinate travel arrangements, including flights, accommodations, and transportation.</li><li>Develop and implement office procedures to improve efficiency.</li><li>Assist with budgeting and expense tracking for departmental activities.</li><li>Liaise with external vendors and service providers to facilitate office needs.</li><li>Maintain office equipment and coordinate repairs as necessary.</li><li>Support event planning and coordination for company functions or team-building activities.</li><li>Create and maintain databases and spreadsheets for tracking important information.</li><li>Conduct research and compile data as requested by team members.</li><li>Train and onboard new administrative staff as needed.</li><li>Ensure compliance with company policies and procedures.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree or equivalent; additional qualifications in Office Administration or a related field are preferred.</li><li>Proven experience as a secretary or in a similar administrative role (minimum 5 years).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.</li><li>Excellent command of the English language is required.</li><li>Familiarity with office management procedures and basic accounting principles.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Ability to work independently and collaboratively within a team.</li><li>Attention to detail and strong problem-solving skills.</li><li>Experience with scheduling software and CRM systems is a plus.</li><li>Strong interpersonal skills with the ability to interact professionally with clients and colleagues.</li><li>Ability to prioritize tasks and manage multiple deadlines effectively.</li><li>Flexibility to adapt to changing priorities and projects.</li><li>Experience in handling travel arrangements and itineraries is a plus.</li><li>Basic knowledge of social media and marketing tools is beneficial.</li><li>Preferably residing near the company&rsquo;s location.</li></ul><p><b>Benefits:</b></p><ul><li>Eligible to get 30 days paid vacation every year.</li><li>Providing health insurance</li></ul><p><b>How to Apply:</b><br/>Interested candidates should submit their resume and a cover letter to [saudgumaco@gmail.com].</p><p>Job Type: Full-time</p><p>Job Type: Full-time</p><p>Pay: &#65020;4,000.00 - &#65020;6,000.00 per month</p>

Female Secretary

Explore 60+ Secretary in Saudi Arabia this November. Find roles across top companies and apply now to boost your career.

60 secretary jobs IN Saudi Arabia

Secretary

Secretary

Secretary

Office Secretary

Secretary/Receptionist

Executive Secretary

Female Secretary