administrative support specialist

City of Seattle

<div><div><div><h2 class="jobSectionHeader">Position Description</h2></div>
<div>The City of Seattle Fire Department is seeking a regular, full-time Administrative Specialist III to support our Operations Administrative Division. This position interacts with division heads and external sources on a daily basis dealing with highly confidential, sensitive information. The ability to work effectively in a fast-paced environment with changing priorities is essential in this role because the Operations Division works a 24-hour schedule, four platoon structure.
This position operates out of the Seattle Fire Department Headquarters located in the Pioneer Square area. Some remote work may be available.</div>
<div><h2 class="jobSectionHeader">Job Responsibilities</h2></div>
<div><ul><li>Provide daily, direct, complex administrative support to the Assistant Chief of Operations and the Operations Division.</li><li>
Create memos, including drafting, editing and formatting Word documents, Excel spreadsheets, and PowerPoint presentations.</li><li>
Ensure daily staffing needs are met by compiling documentation, such as: permanent transfers, temporary transfers, administrative time off, release from duty, apparatus memos, emails, and letters utilizing established policies.</li><li>
Enter data to the Chief&rsquo;s Journal, Activity Scheduler, and SharePoint.</li><li>
Produce weekly reports compiling information from multiple sources to share with the Leadership Team.</li><li>
Serve as an Administrative Support Liaison (24/7 on call) to the Fire Department Resource Management Center (RMC). Report to the RMC as requested for multiple alarm fire emergency incidents, civil disturbances, marches or protests, inclement weather activations by the Emergency Operations Center (EOC), and large-scale special events that occur throughout the city.</li><li>
Coordinate all Operations Division Executive travel and training. Track Division expenditures, manage and monitor travel/training budget, authorize expenses and reimbursements. Process all travel invoices from members to be paid by the Department.</li><li>
Manage all incoming Department correspondence, enter into log, route through the Chain of Command, and track and relay responses.</li><li>
Perform complex calendaring utilizing Microsoft Outlook. Arrange meetings both internally and externally for multiple attendees and venues to meet required timelines. Research, assemble, and prepare materials for Executive meetings.</li><li>
Administrative management of the Wildland Firefighting Team: ensure all documentation for deployment is accurate, SharePoint site is up to date, and all forms are current for team members.</li><li>
Administrative management of the Simulations Training Program: ensure all documentation and scheduling is accurate for a program with the 45 members and a very complex training schedule.</li><li>
Provide administrative management of the Standard Operating Guidelines (SOG) Program: schedule team meetings, research and fact check SOGs by reviewing multiple sources, and collaborating with teams from across the Department. Ensure scheduled release of SOGs is tracked and adjusted as necessary.</li><li>
Create digital content (static images/graphics/diagrams) for SOGs, post incident analysis reports, and scenario-based training programs.</li><li>
Other duties as assigned.</li></ul></div>
<div><h2 class="jobSectionHeader">Qualifications</h2></div>
<div>Requires three years of clerical support experience (or a combination of education, training and/or experience which provides evidence of the ability to perform work of the class).
A successful candidate will also possess the following skills and abilities:<ul><li>
Excellent writing, editing, and proofreading skills.</li><li>
Excellent organizational skills with the ability to handle multiple work projects simultaneously.</li><li>
Ability to self-start and work with limited supervision.</li><li>
Ability to be flexible and participate in cross-training as requested.</li><li>
Familiarity with maintaining complex tracking systems and databases.</li><li>
Excellent customer service and communication skills.</li><li>
Proficient in MS Word, MS Excel, PowerPoint and Outlook.</li><li>
Possesses knowledge of SharePoint and Adobe products.</li><li>
Proficiency in using Microsoft Office, Teams, SharePoint, and OneDrive as essential business tools.</li><li>
Experience using Microsoft Power Platforms (Power BI, Power Apps, Power Automate) greatly preferred.</li><li>
Proficiency in Adobe Creative Cloud or similar programs for creating multi-media content.</li><li>
Experience researching, vetting, fact checking, and producing reports for a large audience.</li></ul></div>
<div><h2 class="jobSectionHeader">Additional Information</h2></div>
<div>The full salary range for this position is $39.65 - $44.51 per hour.
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members .
The Seattle Fire Department is looking to create a diverse team of hardworking, committed individuals with a passion for public service and who are deeply aligned with our City's values of Race and Social Justice. The City of Seattle is an Equal Opportunity Employer. Applicants are considered for positions without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, disability, marital status, veteran status, gender identity, political ideology, or any other basis prohibited by federal, state, and local laws.</div></div></div>
 <div></div><div><div><div>The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.</div></div></div>

Administrative Specialist 3 - BU

Prism Behavioral Consulting

Administrative Assistant (Neurodiversity-Affirming ABA Practice)Hybrid/In-Person &ndash; Washington State $28&ndash;$34/hour | Full-Time | Flexible ScheduleAbout UsPrism Behavioral Consulting is a neurodiversity-affirming ABA practice committed to ethical, compassionate, and person-centered care. We believe in supporting individuals in ways that honor autonomy, dignity, and lived experience&mdash;and we&rsquo;re intentional about creating systems that reflect those values, not just clinically, but operationally as well.We&rsquo;re looking for an Administrative Assistant who understands the ABA field and aligns with a modern, affirming approach to the work.Position OverviewThis role is central to keeping our operations running smoothly. You&rsquo;ll support leadership, staff, and client systems while helping ensure our administrative processes are organized, ethical, and responsive.This is a great fit for someone who is detail-oriented, proactive, and comfortable navigating both structured systems and the real-world complexity of a growing ABA organization.What You&rsquo;ll DoOffice &amp; Operations Support<ul><li>Serve as a welcoming point of contact for staff and visitors</li><li>Manage phones, emails, and general inquiries</li><li>Maintain office hours and support in-person operations (minimum 50% in-office)</li><li>Organize, maintain, and share documents and reports</li><li>Coordinate supplies, errands, and administrative logistics</li><li>Maintain shared calendars, contact databases, and internal systems</li></ul>Scheduling, Attendance &amp; Payroll Support<ul><li>Assist with staff and client scheduling</li><li>Reconcile travel time and support payroll prep</li><li>Track attendance, coverage needs, and scheduling gaps</li><li>Conduct monthly attendance audits and report trends</li></ul>Compliance, Audits &amp; Insurance Tracking<ul><li>Audit schedules and session note completion</li><li>Track authorizations and insurance status</li><li>Cross-reference internal systems and insurance data</li><li>Support insurance-related communication and issue routing</li></ul>HR &amp; Onboarding Support<ul><li>Assist with new hire onboarding and orientation</li><li>Track credentialing requirements and expirations</li><li>Maintain confidential employee files (HIPAA-compliant)</li><li>Support HR-related administrative needs</li></ul>Technology &amp; Systems Support<ul><li>Provide basic support for systems (Google Workspace, Zoom, ABA software)</li><li>Manage shared inboxes and send assessment materials</li><li>Troubleshoot minor tech issues and escalate when needed</li></ul>What We&rsquo;re Looking ForRequired:<ul><li>High school diploma (or equivalent) + 1+ year in an administrative role</li><li>Experience in ABA, healthcare, or a clinical setting strongly preferred</li><li>Strong organization and task management skills</li><li>Excellent communication and customer service skills</li><li>Comfort working both independently and collaboratively</li><li>Proficiency with office software and database systems</li></ul>Values &amp; Fit (Equally Important):<ul><li>Understanding of the ABA field and its evolving ethical landscape</li><li>Commitment to neurodiversity-affirming, respectful, and trauma-informed practices</li><li>Ability to interact with clients, families, and staff with empathy and professionalism</li><li>Strong ethical standards (HIPAA, confidentiality, BACB-aligned conduct)</li><li>A mindset of curiosity, flexibility, and continuous improvement</li></ul>Additional Requirements<ul><li>Valid WA State driver&rsquo;s license and reliable transportation</li><li>Ability to pass background check and MVR requirements</li><li>Ability to lift up to 10 lbs and work on a computer for extended periods</li><li>Local travel up to ~10%</li></ul>Why Join Prism?<ul><li>Work in a practice that actively challenges outdated ABA norms</li><li>Be part of a team that values ethics, collaboration, and growth</li><li>Flexible scheduling with supportive leadership</li><li>Meaningful work that directly supports better systems for clients and clinicians</li></ul>Apply TodayIf you&rsquo;re someone who understands both the structure of ABA operations and the importance of doing this work in a way that respects neurodivergent individuals&mdash;we&rsquo;d love to hear from you.Pay: $28.00 - $34.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Seattle, WA 98109

Admin Assistant - Neurodiversity Affirming ABA Practice

University Of Washington

<div>Job Description
The Foster School of Business, Department of Information Systems &amp; Operations Management Department has an outstanding opportunity for an Administrative Assistant 3 to join their team.
About this Opportunity
The Information Systems &amp; Operations Management (ISOM) Department at the Michael G. Foster School of Business has an opening for an Administrative Assistant 3. This position works directly under and closely with the ISOM Department Administrator. Together they provide support to over 40 faculty and PhD students in the department along with teaching assistants, graders, and other programs aligned with the department.
The Administrative Assistant 3 is expected to work independently as well as in cooperation with the Administrator. This position uses a wide range of software programs and requires competent office skills and the ability to multi-task, prioritize and work under deadlines. Interruptions are to be expected. A positive, service-oriented attitude is a must along with a flexible and dynamic attitude.
WORK SCHEDULE
<ul><li>Part-time / 32 hours per week (80% FTE)
</li></ul><ul><li>Flexible between the hours of 8am &ndash; 6pm, Monday &ndash; Friday
</li></ul><ul><li>Primarily in-person with the possibility of up to 1-2 days of remote work a week after probationary period. Assistant is required to work in-person on scheduled department seminar days (Fridays) and other scheduled conferences and meetings (varies)
</li></ul>KEY RESPONSIBILITIES
<ul><li>Respond to inquiries by email, phone and in person regarding primarily departmental issues but may include school and university procedures and services
</li></ul><ul><li>Maintain data and department records of current and historical data including class syllabi, evaluations, and other various departmental reports
</li></ul><ul><li>Create and manage quarterly tasks including but not limited to: textbook orders, desk copies, course packs, course evaluations, office hours, and newsletters
</li></ul><ul><li>Logistics coordinator for all department seminar guests managing all aspects of visit: invitation, visitor and department scheduling, and reimbursements
</li></ul><ul><li>Correspond with various vendors to order/organize catering for events, handle deliveries, and order supplies
</li></ul><ul><li>Reserve equipment and rooms for department use; become familiar with the classroom systems and resources available at Foster
</li></ul><ul><li>Maintain information on departmental spending; collect, track receipts, and process travel and petty cash reimbursements for faculty and students; collect and track department billing from UW vendors
</li></ul><ul><li>Reconcile ISOM Procard and CTA accounts weekly
</li></ul><ul><li>Manage all communication and paperwork with incoming UW VISIT students (J1 &amp; J2 Visa processing)
</li></ul><ul><li>Coordinate meetings for activities such as (but is not limited to) faculty recruitment and promotion and tenure processes
</li></ul><ul><li>Oversee department webpages and work with Foster MarComm to update as needed
</li></ul><ul><li>Assemble Department Chair reports and faculty publication reports as directed
</li></ul><ul><li>Solicit and schedule available teaching assistant positions
</li></ul><ul><li>Serve as liaison between supervisor and other department members, transmitting assignments and requesting status information
</li></ul><ul><li>Conduct and/ or respond to surveys and studies; compose narrative portions of documents such as brochures and policy statements
</li></ul><ul><li>Proctor make-up exams as needed
</li></ul><ul><li>Attend meetings as the administrator&rsquo;s representative; provide information and report conclusions to supervisor&rsquo;s unit
</li></ul><ul><li>Other projects and duties as assigned
</li></ul>To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
MINIMUM QUALIFICATIONS
Requires High School/GED AND three years of office or administrative support experience.
ADDITIONAL QUALIFICATIONS
<ul><li>Strong working knowledge in Microsoft Office Suite and the ability to learn and utilize new software as necessary
</li></ul><ul><li>Proven ability to multitask, prioritize, and work independently and under deadlines with positive, service-oriented attitude
</li></ul><ul><li>Ability to work effectively with faculty, students, staff, and guests, at all university levels, in a multicultural environment
</li></ul><ul><li>Ability to adapt to the need of the moment, demonstrating flexibility and a dynamic attitude
</li></ul><ul><li>Desire to learn new skills
</li></ul>DESIRED QUALIFICATIONS
<ul><li>Knowledge of University of Washington systems and procedures, especially Workday Finance, Student Database, Trumba, Interfolio, and Salesforce
</li></ul><ul><li>Knowledge of PhotoShop and WordPress
</li></ul><ul><li>Office experience in a university setting
</li></ul>Compensation, Benefits and Position Details
Pay Range Minimum:
$47,448.00 annual
Pay Range Maximum:
$63,468.00 annual
Other Compensation:
<ul><li></li></ul>Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
80.00%
Union/Bargaining Unit:
SEIU Local 925 Nonsupervisory
About the UW
Working at the University of Washington provides a unique opportunity to change lives &ndash; on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .</div>

Administrative Assistant 3 (Part Time 80%)

Robert Half

<div>JOB REQUISITION
Operational Support Administrator
LOCATION
WA SEATTLE
JOB DESCRIPTION
Robert Half is seeking an Operational Support Administrator to join our Operational Support team to support a team of in person and remote talent solutions professionals that focus on placing candidates at client companies on a temporary or permanent basis. The Operational Support team is the backbone of our Talent Solutions operations.
Who we are and what we do:
Robert Half is the world&rsquo;s first and largest specialized talent solutions and business consulting firm. Our mission is to positively change people's lives by finding them a rewarding job and to assist businesses in locating the talent they need to succeed.
Robert Half is widely recognized and respected in our industry, and we are known as an innovator. Our investments in advanced AI and other technologies allow us to adapt quickly to a new marketplace, where remote and hybrid work have become commonplace. But it takes outstanding people to fully address the talent needs of our clients by providing them with the very best available job candidates.
We foster a positive, inclusive work environment. We are a socially responsible corporate citizen, and we support our communities, whether we&rsquo;re volunteering our time or donating to deserving causes. Equally important, our organizational culture includes treating each other with respect and embracing inclusion. We help employees thrive and feel valued and fulfilled in their roles.
Join our community as an Operational Support Administrator and advance your career as you help us shape our future.
What you will receive:
We want to fuel your career as an Operational Support Administrator. Here&rsquo;s what we offer you:<ul><li>
Attractive compensation and benefits
</li><li>Physical, mental, and financial wellness support</li><li>
Hybrid working options</li><li>
Industry-leading training programs and tailored career development
</li><li>Investment in AI and other technology to enable your success
</li><li>Individual and team rewards and recognition
</li><li>Potential in-country and worldwide career mobility
</li></ul>What you will do:
As well as providing support to talent solutions professionals, you will provide assistance in candidate record keeping, reporting, and revenue development activities. In this role, you will be a part of a team that can change people&rsquo;s lives by assisting them in finding job opportunities they may have otherwise not found on their own.
Together with your colleagues, you will be responsible for adherence to company compliance guidelines in all aspects of local operations through the hiring experience from start to finish.
You will contribute by:<ul><li>
Supporting revenue generating activities</li><li>
Assisting in lead generation job posting and reporting processes</li><li>
Aiding in various marketing efforts (calls, emails, etc.)</li><li>
As needed, helping with candidate sourcing and resume review</li><li>
Preparing, sending and monitoring candidate pre-placement and on-boarding documents for completion and compliance</li><li>
Entering candidate information into internal database system</li><li>
Tracking and managing candidate time sheet entry, preparing payroll/billing adjustments, and assisting with candidate unemployment claims.</li></ul>
Who you are:
You have a passion for what you do and a desire to become better at it.
You enjoy working in partnership with your colleagues and want to pursue a career in a consultative and solution orientated business.
You take advantage of learning opportunities to develop your career.
You are a critical thinker who can make quick decisions to find the best outcome for all involved.
You love to win and enjoy working in a results-oriented environment.
What you will bring to the role as an Operational Support Administrator:<ul><li>
A naturally inquisitive approach and an appreciation for diverse perspectives</li><li>
A desire to work in a collaborative environment</li><li>
An ethical mindset</li><li>
An eagerness to embrace and learn new technologies</li><li>
The ability to adapt to an evolving organization</li><li>
Strong interpersonal and communication skills</li><li>
Experience building cross-department relationships</li><li>
2+ years&rsquo; experience working in an administrative position with heavy customer contact</li><li>
Ability to work with and troubleshoot technical issues both in-person and remotely</li><li>
Working knowledge of database entry and reporting</li><li>
MS Office skills and preferably Salesforce experience</li></ul>
Location:
This role currently supports office(s) in Seattle and Portland areas. Your manager will coordinate with you to determine a work schedule that involves working a combination of in-office and remote work based upon business needs. You will be provided the technology necessary to help succeed in both remote and in-person at one of our branch locations.
Action / Next steps:
Sound good? If you think it&rsquo;s worth having a chat with us, let&rsquo;s talk about the potential to align your professional, financial, and personal aspirations with a business that works hard to keep you motivated and feeling valued every day.
Robert Half is committed to creating an inclusive culture and believes in diversity of thought and perspective.
We understand the value of characteristics that make every individual unique.
We are dedicated to having a workforce that reflects and represents our customers.
Salary: The typical salary range for this position is $40,000 to $63,500 The salary is negotiable depending upon experience and location.
Top Reasons to Work for Robert Half:<ul><li>
EXCITING CAREER OPPORTUNITIES WITH THE INDUSTRY LEADER &ndash; For more than 75 years, our history of success and strong client relationships provide a level of stability few companies can match.</li><li>
PERFORMANCE = REWARD &ndash; We offer exceptional earning potential and a competitive benefits package, including a base salary and bonus pay (for talent professional positions), group health insurance benefits (medical, vision, dental), flexible spending and health savings accounts, life and accident insurance, adoption, surrogacy and fertility assistance, paid parental leave of up to 6 weeks, and short/long term disability. Robert Half provides paid time off for vacation, personal needs, and sick time. The amount of Choice Time Off (CTO) our people receive varies based on their years of service and is pro-rated based on the hours worked per week. A new hire earns up to 17 days of CTO per calendar year. Our people also receive up to 11 paid holidays per calendar year. We also offer the opportunity to contribute to our company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees. Learn more at roberthalfbenefits.com.</li><li>
UPWARD MOBILITY &ndash; With more than 300 locations worldwide, we provide excellent career advancement potential, both locally and beyond.</li><li>
TOOLS FOR SUCCESS &ndash; We provide world-class training, client relationship management tools and advanced technology to help you succeed.</li><li>
RESPECTED WORLDWIDE &ndash; Robert Half has appeared on FORTUNE magazine&rsquo;s list of &ldquo;Most Admired Companies&rdquo; since 1998, as well as numerous &ldquo;Best Places to Work&rdquo; lists around the world.</li><li>
OUTSTANDING CORPORATE RESPONSIBILITY &ndash; We believe in an &ldquo;Ethics First&rdquo; philosophy, which means we are committed to social responsibility, promoting inclusion in the workplace, and actively participating in communities where we live and work. Learn more by downloading Robert Half&rsquo;s Corporate Responsibility Report at roberthalf.com/about-robert-half/corporate-responsibility.</li></ul>
Robert Half is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to HRSolutions@roberthalf.com or call 1.855.744.6947 for assistance.
In your email please include the following:<ul><li>
The specific accommodation requested to complete the employment application.</li><li>
The location(s) (city, state) to which you would like to apply.</li></ul>
For positions located in San Francisco, CA: Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles County, CA: Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
JOB LOCATION
WA SEATTLE</div>

Operational Support Administrator

King County, WA

<div><div><div><h2 class="jobSectionHeader">Summary</h2></div> 
<div> 
 
The Health Information, Release and Records Management unit oversees health information policy and practice, release of medical records, public records and litigation support, records management, and departmental policy facilitation and administration. There are seven-unit members, working in the various lines of business across the unit, and reporting to the Health Information Manager. Release of medical records includes a hybrid environment of legacy paper medical charts, and electronic health records. 
 
This position manages and processes responses to all requests for routine release of health information (ROI) that come through the Health Information, Release and Records Management Team, ensuring adherence to all state and federal regulations and department policy related to the use and release of client health information. This position provides administrative support to the Health Information, Release and Records Management Team which includes: Release of Information, Health Information Management, Policies, and Public Disclosure. 
Temporary opportunity. Term-Limited Temporary (TLT) positions are &quot;at-will&quot; positions but are eligible for benefits. This TLT is currently anticipated to last 6 months. However, funding sources for this work remain uncertain and dependent upon decisions actively being made at both the federal and local levels. As a result, the end date of this position may be adjusted based on those decisions. The County and the Department continue to work to secure long term funding sources.
This vacancy can also be filled as a Special Duty opportunity. For Special Duty Assignment interest, you must be a Career Service, Career Service Exempt or other regular (non-temporary) employee in King
County who has completed their initial County probation. You must have supervisor approval prior to taking a Special Duty Assignment. 
Note: This posting will create a list of qualified candidates that may be considered for selection of additional vacancies of the same position type over the next 6 months. 
Commitment To Equity and Social Justice
Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures. 
The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all &ndash; in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts. 
We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities. 
To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx 
Work Schedule
The normal work week is Monday through Friday, 8 a.m. to 5 p.m. This position is subject to the Fair Labor Standards Act and is overtime eligible. 
Remote and Onsite Work
The Health Information team works in a hybrid model, with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. The primary onsite location is (Chinook Building - 401 5th Avenue, Suite 1220, Seattle, WA, 98104). 
Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. 
King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.</div> 

<div><h2 class="jobSectionHeader">Job Duties</h2></div>
<div><ul><li>Uses independent judgment, clinical and health information decision making skills, and knowledge of health information management practices to process and track the release of health records including reviewing records, redacting as needed, preparing and sending documents to requestor.</li><li>
Maintains and updates information in the Master Patient Index system for paper charts (Infolinx). Conducts audits for clinical paper charts at various sites, as assigned by the HIMs manager.</li><li>
Ensures accurate and timely entry of all health records requests into the release of information logging system, verify that releases are valid and meet mandated timelines for release of health care information.</li><li>
Informs Release of Information (ROI) Manager of unusual circumstances as appropriate to determine action and follow up.</li><li>
Serves as technical resource to Public Health managers, supervisors, and employees about release of health records.</li><li>
Responds to and resolve requestor questions or complaints regarding release of health records.</li><li>
Responsible for processing duplicate resolution within Epic, following established Patient Identity Procedure Manual and other applicable Public Health procedures.</li><li>
Systematically archive inactive program records in accordance with timelines mandated by disclosure laws and County guidelines.</li><li>
Create and maintain program documents, databases and prepare and generate reports.</li></ul></div>
<div><h2 class="jobSectionHeader">Experience, Qualifications, Knowledge, Skills</h2></div>
<div>Ideal Candidate:<ul><li>
Demonstrated knowledge, experience and background in processing health information releases.</li><li>
Demonstrated knowledge of State and Federal Health Information Privacy laws and management principals.</li><li>
Demonstrated ability to perform repetitive and routine tasks while maintaining attention to detail and accuracy of work product.</li><li>
Knowledge of medical terminology.</li><li>
Demonstrated ability to develop and implement protocols for managing, tracking and coordinating release of information processes.</li><li>
Demonstrated ability to serve as an expert adviser to internal and external customers regarding release of health care records.</li><li>
Demonstrated ability to identify and resolve problems, think creatively and work with others on a team approach to solve problems.</li><li>
Demonstrated skill in written and oral communications including training and making presentations.</li><li>
Demonstrated knowledge of principles of customer service and satisfaction with the ability to work with diverse groups of individuals.</li><li>
Demonstrated skill in managing a number of projects simultaneously, working under pressure, meeting deadlines and adapting to changes in workload or timelines.</li><li>
Demonstrated ability to understand and apply regulations, and policies related to, state, and federal privacy and security of confidential information in all formats including verbal, written and electronic.</li><li>
Demonstrated working knowledge of Microsoft Office Outlook, Excel, &amp; Word.</li><li>
Proficient in the use of a fax machine, copier, and multi-line phone.</li><li>
Demonstrated knowledge of general office policies, principles and practices.</li><li>
Demonstrated skill in providing direction regarding work assignments and in delegating work assignments to appropriate staff members.</li><li>
Demonstrated ability to move up to 25 pounds, bend, twist and stretch in order to move boxes and retrieve health records.</li></ul> 

Desired Candidate:<ul><li>
Possess credentialing as a Registered Health Information Technician (RHIT) or Registered Health Information Administrator (RHIA).</li><li>
Bachelor's degree in Health Information Management or a related field, or an equivalent combination of experience and training/education.</li><li>
Medical record/health information management experience in an outpatient health care setting with at least some ROI experience.</li><li>
Prior experience in Healthcare and/or Healthcare Compliance.</li></ul></div>
<div><h2 class="jobSectionHeader">Supplemental Information</h2></div>
<div>Forbes named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. 

Guided by our &quot;True North&quot;, we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. 
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
Who May Apply
This position is open to the general public. 
The following items are required to be considered for this vacancy:<ul><li>
NEOGOV Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)</li><li>
Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)</li><li>
Resume</li><li>
Letter of Interest</li></ul> 
(Please note: additional attachments will not be reviewed as part of the evaluation process if not outlined as a required application material as outlined above). 
Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state &quot;see my resume&quot; or &quot;see my personnel file&quot; are considered incomplete and will not be accepted. 
Necessary Special Requirements<ul><li>
The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.</li><li>
The selected candidate must be able to provide proof of Basic Life Support (BLS) / CPR (if applicable).</li><li>
The selected candidate must be able to pass a thorough background investigation, but findings may not necessarily disqualify an applicant for employment. (and Pre-employment Physical, if applicable).</li><li>
For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring. For tips on interviewing, please visit https://www.kingcounty.gov/~/media/audience/employees/learning-and-development/Interview_Tips.ashx?la=en.</li><li>
Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.</li><li>
Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.</li><li>
Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.</li><li>
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.</li><li>
When Public Health responds to an emergency, and in accordance with relevant CBA language and/or KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department.</li><li>
If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.</li></ul> 
Union Membership
ProTec 
Contact
For more information about the application process please contact Alexis Owens atAlowens@kingcounty.gov</div></div></div>

Administrative Specialist III (C9 : PROTEC17-DPH, DCHS-Admin)

Trident Security Solutions

Position: Timekeeper
 Location: Seattle, WA
 Hourly Wage: $28.00 - $30.00 per hour
 Work Hours: Monday through Friday, 9:00 AM to 5:00 PM
 
Position Overview
 
The Timekeeper is responsible for maintaining, updating, verifying, and monitoring employee hours across the company's timekeeping systems. This position delivers essential day-to-day administrative support to the Operations Manager and the Corporate Accounting team, ensuring scheduled shifts align with timesheets and that payroll data remains accurate. The Timekeeper serves as the go-to resource for employees with questions about time-entry corrections, PTO requests, and attendance tracking.
 
Primary Responsibilities
 
Timekeeping & Attendance: 
<ul>
<li>Administer, verify, and monitor employee hours recorded in the company's timekeeping systems.</li>
<li>Cross-reference employee schedules against timesheets to catch and resolve discrepancies.</li>
<li>Conduct daily timesheet reviews to detect missing clock-ins/outs and incorrect entries.</li>
<li>Process approved timesheets, generate time reports, and submit time adjustments as needed.</li>
<li>Manage employee PTO and vacation requests, confirming all are accurately coded.</li>
<li>Watch for overtime and irregular time-charging activity, flagging issues to the appropriate supervisors.</li>
<li>Confirm timesheets are reviewed each day and forwarded to the corporate office.</li>
</ul>
Administrative & Operational Duties: 
<ul>
<li>Build and maintain accurate employee work schedules in partnership with the Operations Manager.</li>
<li>Work directly with on-site employees to answer questions and provide guidance on timekeeping policies.</li>
<li>Log, document, and escalate employee inquiries related to payroll hours.</li>
<li>Keep database records and physical files organized and up to date as directed.</li>
<li>Offer ongoing administrative support to the Operations Manager and Accounting Departments.</li>
<li>Follow all payroll and timekeeping concerns through to full resolution.</li>
</ul>
Education & Experience
 
<ul>
<li>High School Diploma required.</li>
<li>Bachelor Degree in Business Administration, Accounting, or a relevant field is preferred.</li>
<li>2+ years of experience in Timekeeping, Payroll Support, or Administrative support is required.</li>
<li>Proficient in computer software applications including Microsoft Office Suite (Word, Excel, and PowerPoint).</li>
<li>Proficiency in Apple applications (iOS, Numbers, Pages, Keynote) is a plus.</li>
<li>Prior experience with timekeeping software (e.g., ADP, Paylocity, or similar) is highly preferred.</li>
</ul>
Core Competencies
 
<ul>
<li>Attention to Detail: Skilled at catching data entry errors and schedule discrepancies quickly and accurately.</li>
<li>Dependability: Consistently meets responsibilities with accuracy and reliability.</li>
<li>Communication: Able to work effectively with customers, the corporate office, and employees at the site level.</li>
<li>Confidentiality: Trusted to manage sensitive payroll and personnel information with the utmost discretion.</li>
<li>Problem Solving: Strong analytical and decision-making skills when navigating schedule conflicts.</li>
</ul>
What We Offer
 
<ul>
<li>Health Insurance</li>
<li>Dental Plan</li>
<li>Vision Plan</li>
<li>Retirement Plan / 401k with generous company match</li>
<li>Paid Time Off (PTO)</li>
<li>Life, Critical Illness, and Accident Insurance</li>
<li>Long-term and Short-term Disability Insurance</li>
<li>Employee Assistance Program (EAP)</li>
<li>Commuter Benefit Plans (in states where applicable)</li>
<li>Security Specialist Recognition Programs</li>
<li>Career Advancement Opportunities and Internal Promotions</li>
<li>Training and Development Opportunities</li>
<li>Referral Bonuses</li>
</ul>
Physical & Work Environment
 
<ul>
<li>Requires extended time working on a computer or laptop with keyboard use.</li>
<li>Position involves regular sitting, standing, walking, and verbal communication.</li>
<li>Must be able to stoop, kneel, bend, crouch, and lift up to 25 pounds.</li>
<li>Valid Alabama Driver License required.</li>
<li>Must be available to work nights, weekends, holidays, and overtime as required to meet payroll deadlines.</li>
</ul>
Company Overview
 
Trident Security Solutions was founded in 2018 by three retired Navy SEALs from the nation's premier Special Forces command. Drawing on deep expertise in security, threat mitigation, and risk management, our founders set out to build a security company unlike anything the industry had seen. With a combined 70 years of experience, Trident brings a SEAL-driven culture of passion, innovation, and responsiveness to an industry ready for transformation. Our mission is to deliver superior Tier-1 security support services to our clients — on time and at the most competitive price. Honesty, integrity, and excellence guide everything we do.

Timekeeper

International Rescue Committee

<div>The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
Job Overview: The vision of the IRC Seattle Youth and Education Program is that youth from refugee and immigrant backgrounds have the skills and resources necessary to pursue a future of opportunity. The program advances this vision by providing educational and enrichment opportunities that support school-aged youth in recovering missed learning, adjusting to new school environments, developing English language proficiency, and building positive community connections. 
The Youth Program Specialist will support virtual spring and summer programming by delivering 2&ndash;4 virtual classes per week and providing essential administrative and program support. Core responsibilities include enrolling students, sending program reminders, ensuring students have required materials, contributing to program reporting, and performing other duties as assigned. The specialist will work closely with the Senior VRISE Program Coordinator to ensure high-quality virtual learning experiences for newcomer elementary-aged youth.
Major Responsibilities:<ul><li>
Support IRC&rsquo;s Youth Program Coordinator in the planning, preparation, and facilitation of the afterschool VRISE and VSRISE programs.</li><li>
Support the planning and lead large and small group activities and lessons in English literacy, grammar, art, and social-emotional learning.</li><li>
With support from the Youth Program Coordinator, develop assessment methods to collect robust data and evidence of program effectiveness. Lead implementation of assessments with virtual elementary programs.</li><li>
Facilitate program outreach and enrollment by calling or meeting with families at school buildings or events to explain IRC&rsquo;s Youth and Education Programs, answer questions, and assist families in completing program enrollment forms and providing eligibility documentation.</li><li>
Maintain regular communication with teachers and parents about program activities and projects, such as email newsletters with a brief description and highlights of activities completed in program. Work with teachers and/or parents if students have specific learning needs.</li><li>
Provide academic support and guidance for newcomer students at partnering schools during the school day by either leading small pull-out groups, or by providing push-in support during large group classroom instruction.</li><li>
Create safe and healing learning spaces and build supportive relationships with newcomer students utilizing a trauma-informed approach to support students&rsquo; academic success and social-emotional development.</li><li>
Lead ETO data entry and data analysis for elementary virtual reading programming</li><li>
Provide training and supervision to interns and volunteers, as appropriate</li><li>
Participate in program meetings, staff development activities, and fully engage as a member of the IRC team.</li><li>
Comply with all policies, procedures, and protocols of the agency.</li><li>
Other related duties as assigned.</li></ul>
Key Working Relationships: 
Position Reports to: Senior Youth Program Coordinator 
Indirect Reporting: Senior Youth and Education Program Manager 
Position directly supervises: Interns, volunteers 
Other Internal and/or external contacts: 
Internal: Youth Program Specialists, Youth Program Team, other IRC Seattle staff 
External: Teachers at partner school districts, Contacts at partner organizations
Job Requirements:<ul><li>
High School diploma, GED, or equivalent; BA in Education, Teaching, Child/Youth Development or other relevant field or equivalent experience preferred.</li><li>
1+ years&rsquo; experience working with elementary-age students; classroom teaching experience or experience in tutoring or academic enrichment programs desired (i.e. summer or day camps, youth groups, after school programs, sports/recreation programs, or clubs).</li><li>
Experience working with multilingual students and families.</li><li>
Written and spoken proficiency in English, and professional proficiency in Dari and Pashto.</li><li>
Cross-cultural experience: connection and experience working with communities from refugee and/or immigrant backgrounds.</li><li>
Experience and proficiency utilizing online platforms such as Zoom, Microsoft Teams, and Microsoft Office Suite (Excel, Word, PowerPoint.)</li><li>
Committed to anti-racism and ongoing learning and growth in diversity, equity, and inclusion.</li><li>
Flexible and adaptable to changing program and student needs.</li><li>
Team player willing to provide support to other staff and students.</li></ul>
Working Environment:<ul><li>
This position operates in a hybrid format, encompassing in-person and remote work</li><li>
Need access to reliable high-speed internet from remote office or ability to work from IRC&rsquo;s office in SeaTac.</li><li>
Need access to reliable transportation to travel and work off-site at program distribution delivery events in Tukwila, Auburn, Kent, Everett, and Federal Way.</li><li>
Typical schedule will be Monday through Thursday, 1:00-6:00. Schedule may shift depending on program needs.</li></ul>
Union Eligible: 
This position is represented by the OPEIU union and subject to the terms and conditions of a collective bargaining agreement.
Compensation: (Pay Range: $28.00 - $29.50) Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements. 
PROFESSIONAL STANDARDS
All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.
Cookies: https://careers.rescue.org/us/en/cookiesettings
US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $163 per month, dental starting at $6.50 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability &amp; life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.
Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.</div>

Youth Program Specialist, VRISE

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