document controller

office administrator

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document controller (saudi national) Jobs in Riyadh

document controller (saudi national)

document control manager

JASARA PMC

<div><p>This position contributes individually, primarily through the application of a formal body of knowledge and may require short-term management/coordination of other document control people or project resources to accomplish results. The incumbent has deep knowledge of the document control discipline; thorough understanding of related business objectives, priorities and strategy for own area; and understands associated industry practices and competitors, and performs a specialized document control role independently. They use their judgment based on experience, policies and procedures, and guidance from senior document control management to evaluate situations and implement appropriate solutions. This position interacts regularly across projects and sub-Districts, and with external contacts, such as consultant and contractor document control and project management. Primarily responsible for the management and control of all project documents and records throughout their lifecycle and for guiding other document controllers, as needed.</p><p>
Key Responsibilities:</p><ul><li>
Overall responsibility for maintaining and processing project/program information within the document control and information management systems for the project/program, and assuring any Document Controllers they oversee maintain same.</li><li>
May acts as a team lead, providing technical direction to other Document Control level staff.</li><li>
Assists in developing and updating policies, procedures, and processes, as applicable.</li><li>
Assures project participants are trained in the practical application of information management systems.
</li><li>Oversees central master file and field office files, as applicable, for all incoming and outgoing record documents for the projects/programs.</li><li>
Ensures that all project documents and records are properly indexed, filed, and archived in accordance with established procedures and standards.</li><li>
Review and process incoming and outgoing project documents such as drawings, specifications, correspondence, reports, and submittals for administrative compliance.</li><li>
Monitor and control document revisions, ensuring that the latest revisions are available to project team members.</li><li>
Maintains accurate and up-to-date project document and record logs, including transmittals, receipt confirmations, and distribution lists.</li><li>
Manage the electronic document management system (EDMS), ensuring that it is used in accordance with established procedures and standards.</li><li>
Provide training and support to project team members on the use of the EDMS and other document control tools and systems.</li><li>
Ensure compliance with project requirements and regulatory standards for document control.</li><li>
Assist in the preparation of project document control reports and presentations, as required.</li><li>
Perform other duties as assigned by the Project Manager or other senior staff.</li></ul><br>
<b>
Requirements</b><br>
<ul><li>
Bachelor's degree in Business Administration, Information Management, or related field.</li><li>
Minimum of 7 years of experience in document control in a construction, engineering, or related industry.</li><li>
Strong demonstrated knowledge of document control procedures, processes, and tools, including electronic document management systems (EDMS).</li><li>
Advanced use of Aconex preferred.</li><li>
Excellent communication, organizational, and analytical skills.</li><li>
Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.</li><li>
Proficiency in Microsoft Office suite, particularly Word and advanced use of Excel.</li><li>
Familiarity with project management software such as Primavera or Microsoft Project is desirable.</li></ul></div>

Senior Document Controller (Saudi)

ALPIN LIMITED

<div><p><b>Role Summary</b><br>
Manages project documentation and ensures proper control, tracking, and distribution.</p><p><b>
Key Responsibilities</b></p><ul><li><p>
Maintain EDMS system</p></li><li><p>
Track submissions and approvals</p></li><li><p>
Ensure document compliance</p></li><li><p>
Prepare reports</p></li></ul><p><b>
Experience</b></p><ul><li><p>
5+ years</p></li></ul><p><b>
Skills</b></p><ul><li><p>
ACONEX (mandatory)</p></li><li><p>
Document control systems</p></li><li><p>
Attention to detail</p></li></ul></div>

Document Controller

AtkinsRéalis

<div><p><b>Overview</b></p><h2 class="jobSectionHeader"><b>
The Document Controller is responsible for establishing and managing efficient systems for processing all project-related documentation, including contractor communications, design and construction documents, and other internal or external records. This role ensures accurate tracking, organization, and distribution of documents throughout the project lifecycle.</b></h2><p><b>
Your role</b></p><ul><li><h2 class="jobSectionHeader"><b>
Plans, organizes, and implements systems for efficient document processing of all communications, the Contractor documents, design documents, construction documents or other internal or external documents.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Establish and maintain listing of all project documents with proper updating. Duties involve preparation/proof-read of key documents, identifies, and segregates all documents according to project numbering system files in project EDMS.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Coordinates the flow of documents between project team and other project stakeholders.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Prepare the status reports of the incoming and outgoing documents on weekly and monthly basis.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Supports the receipt, tracking, and monitoring of documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Verifies the accuracy of incoming and outgoing documents in accordance with document control procedures/process.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Ensure that hard copy of documents / drawings at site (as required) are maintained and updated.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Performs archival of site incoming and outgoing documentation (administrative) during project close-out.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Performs other responsibilities associated with this position as may be appropriate.</b></h2></li></ul><p><b>
About you</b></p><ul><li><h2 class="jobSectionHeader"><b>
Degree or Diploma in Office Administration or equivalent.</b></h2></li><li><h2 class="jobSectionHeader"><b>
At least 3 to 4 years of relevant work experience.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Conversant in using an electronic document management system.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Experience with Aconex would be an advantage.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Preferably, with at least 2 years relevant experience in Middle East.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Excellent written and oral communication skills.</b></h2></li></ul><p><b>
Rewards &amp; benefits</b></p><h2 class="jobSectionHeader"><b>
Explore the rewards and benefits that help you thrive &ndash; at every stage of your life and your career.</b></h2><h2 class="jobSectionHeader"><b>
This includes:</b></h2><ul><li><h2 class="jobSectionHeader"><b>
Tax-free salary.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Comprehensive life insurance coverage.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Premium medical insurance for you and your dependents.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Generous annual leave balance.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Flexible and hybrid work solutions.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Remote work opportunities outside of country.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Company gratuity scheme.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Discretionary bonus program.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Annual flight contribution.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Relocation assistance.</b></h2></li><li><h2 class="jobSectionHeader"><b>
Transportation &amp; housing allowances (available for remote work locations).</b></h2></li><li><h2 class="jobSectionHeader"><b>
Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition.</b></h2></li></ul><h2 class="jobSectionHeader"><b>
Seize every opportunity to sharpen your skills, expand your expertise, and be recognized for the impact you make.</b></h2><p><b>
About AtkinsR&eacute;alis</b></p><h2 class="jobSectionHeader"><b>
We're AtkinsR&eacute;alis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's'infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.</b></h2></div>

Document controller

Mace

<div>
 Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.
 <br/>
 <br/>
 <strong>
  The Project
  <br/>
  <br/>
 </strong>
 This is an opportunity to work on one of the largest programmes in Saudi Arabia. This unique project consists of major mixed-use development including sports facilities, entertainment, and arts along with all associated infrastructure. Mace is one of the delivery partners requiring high-calibre and experienced professionals to lead integrated teams throughout each phase of the project.
 <br/>
 <br/>
 Provides accurate and timely administration and information management (on medium to large size projects) by controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by Project, Design Teams /Consultants and Subcontractors.
 <br/>
 <br/>
 <strong>
  You&rsquo;ll Be Responsible For
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Ensure information is managed in line with Mace procedures and project system standards.
  </li>
  <li>
   Oversee onboarding of staff and external parties to project systems.
  </li>
  <li>
   Manage system quality checks for all incoming documents.
  </li>
  <li>
   Create and maintain distribution groups to ensure effective information flow.
  </li>
  <li>
   Maintain project work package matrix and assign documents accurately.
  </li>
  <li>
   Run and deliver in‑app reports to support project teams.
  </li>
  <li>
   Administer user access and permissions across project systems.
  </li>
  <li>
   Safeguard key processes, including RFIs, while supporting Mace&rsquo;s net zero carbon transition.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  You&rsquo;ll Need To Have
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Sound knowledge of project information systems, typically Aconex.
  </li>
  <li>
   Basic understanding of construction processes and workflows.
  </li>
  <li>
   Experience managing key construction information management procedures.
  </li>
  <li>
   Highly organised, with ability to coordinate and guide others effectively.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Our values
  <br/>
  <br/>
 </strong>
 <strong>
  Safety first - Going home safe and well:
 </strong>
 We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.
 <br/>
 <br/>
 <strong>
  Client focus - Deliver on our promise:
 </strong>
 We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.
 <br/>
 <br/>
 <strong>
  Integrity - Always do the right thing:
 </strong>
 We influence positive outcomes within our industry, while always aligning with our compliance obligations.
 <br/>
 <br/>
 <strong>
  Create opportunity - For our people to excel:
 </strong>
 We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.
 <br/>
 <br/>
 Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.
 <br/>
 <br/>
 We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role.
 <br/>
 <br/>
 <ul>
  <li>
   site
   <br/>
   <br/>
  </li>
 </ul>
</div>


Emdad By Elm

<div>
 <br/>
 <p>
  <strong>
   Job Title
  </strong>
 </p>
 <p>
  Project Planning &amp; Control Manager
 </p>
 <p>
  <strong>
   Division
  </strong>
 </p>
 <p>
  Owned Asset Development &amp; Management
 </p>
 <p>
  <strong>
   Department
  </strong>
 </p>
 <p>
  Development Control
 </p>
 <p>
  <strong>
   Reports to
  </strong>
 </p>
 <p>
  Development Control Director
 </p>
 <p>
  <strong>
   Staff Supervised
  </strong>
 </p>
 <ul>
  <li>
   Document Control Professional
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <br/>
   Job Summar
  </strong>
 </p>
 <p>
  yThe Project Planning &amp; Control Manager is responsible for managing project control and reporting activities, including facilitating the development of project based and consolidated budgets and schedules, ensuring alignment with overall delivery targets, as well as monitoring and reporting on actual progress and performance against schedules and budgets, highlighting risks and deviations overseeing the development control aspects of the projec
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   t
   <br/>
   Tasks &amp; Responsibiliti
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   es
   <br/>
   Managerial/Leadership Responsibilit
  </strong>
 </p>
 <ul>
  <li>
   iesParticipate actively in the development of the department&rsquo;s strategy and goals, as well as establish and drive the execution of initiatives and plans to meet t
  </li>
  <li>
   hemDetermine the financial and staff requirements during the annual budgeting exercise, advocating for optimal resource allocation based on priorit
  </li>
  <li>
   iesMonitor the operational performance of the section, compare them to the established objectives and goals, whilst establishing periodic reports and reporting on them to superi
  </li>
  <li>
   orsManage day-to-day activities and operati
  </li>
  <li>
   onsRefine and ensure proper documentation and implementation of all policies and procedures for the concerned sect
  </li>
  <li>
   ionMonitor subordinates&rsquo; performance and provide formal and informal feedback and counseling in order to maximize efficie
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   ncy
   <br/>
   Functional Responsibili
  </strong>
 </p>
 <ul>
  <li>
   tiesDevelop and drive implementation of project controls and data reporting framework and guidel
  </li>
  <li>
   inesCoordinate with all PMCs, contractors and vendors to ensure they are aligned on project control and reporting mechanisms and tools util
  </li>
  <li>
   izedConsolidate all project schedules and budgets into a master program plan and budget, and ensure that it is updated regularly to reflect changes based on actual progr
  </li>
  <li>
   ess.Coordinate with concerned delivery teams during scheduling and budgeting activities, highlighting critical paths and milestones and aligning on how best to optimize schedule and budget to achieve defined delivery targ
  </li>
  <li>
   ets.Monitor and report on any deviations from the plan and budget to concerned parties, highlighting impact on the overall program (if any) and recommending mitigation action to concerned teams to minimize the imp
  </li>
  <li>
   act.Manage document control activities, ensuring documents are filed in a structured manner and that there is adequate oversight on the distribution of documents in line with the required approv
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   als.
   <br/>
   Job Require
  </strong>
 </p>
 <p>
  <strong>
   mentsEducational Qualifica
  </strong>
 </p>
 <ul>
  <li>
   tionsBachelor&rsquo;s degree in engineering or equiv
  </li>
 </ul>
 <p>
  <strong>
   alentExper
  </strong>
 </p>
 <ul>
  <li>
   ience12-15 years of experience in project planning or a similar
  </li>
 </ul>
 <p>
  <strong>
   fieldOther Skills and Require
  </strong>
 </p>
 <ul>
  <li>
   mentsProficiency in English and Arabic is pref
  </li>
 </ul>
 <p>
  <br/>
 </p>
 erred
</div>


Project Manager

Egis Group

<div><ul><li><b>Permanent Contract
</b></li></ul><ul><li><b>Mid-Senior Level
</b></li></ul><ul><li><b>Riyadh
</b></li></ul><ul><li><b>IMS and Quality</b></li></ul></div>
<br><div><p><b>About Us</b></p><p><br>
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.</p><p>
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.</p><p><b><br>
About the Role</b></p><p><b><br>
Quality Manager (15+ Years&rsquo; Experience &ndash; Stadium Projects Mandatory)</b></p><p>
The Quality Manager will be responsible for establishing, implementing, and maintaining the Project Quality Management System (QMS) across all design stages, ensuring full compliance with client requirements, international standards, and project-specific procedures. The role requires extensive experience in complex large-scale projects, with proven stadium project experience as a mandatory requirement.</p><p><b>
Key Responsibilities:</b></p><ul><li>
Develop, implement, and maintain the Project Quality Plan (PQP) in alignment with contractual requirements and company standards.</li><li>
Ensure compliance with applicable codes, standards, and regulatory requirements, as well as client specifications.</li><li>
Lead quality assurance and quality control activities across all disciplines during design development.</li><li>
Review and monitor deliverables to ensure adherence to quality standards prior to submission.</li><li>
Establish and manage document control, audit, and inspection processes related to quality.</li><li>
Conduct internal quality audits and coordinate external audits where required.</li><li>
Identify non-conformities, implement corrective and preventive actions, and ensure proper close-out.</li><li>
Support risk management by identifying quality-related risks and mitigation measures.</li><li>
Interface with the Client, PMC, and stakeholders on all quality-related matters.</li><li>
Provide guidance and training to project teams to ensure consistent application of quality processes.</li><li>
Monitor KPIs and report on quality performance, highlighting areas for improvement.</li></ul><p><b><br>
What do we need from you</b></p><br>
<ul><li>
Minimum 15 years of experience in Quality Management within large-scale, multidisciplinary projects.</li><li>
Mandatory experience in stadium projects (design and/or delivery phases).</li><li>
Strong knowledge of ISO 9001 Quality Management Systems and best practices.</li><li>
Proven experience in managing quality within complex stakeholder environments.</li><li>
Bachelor&rsquo;s degree in Engineering, Architecture, or a related field (Master&rsquo;s degree is an advantage).</li><li>
Professional certifications in Quality Management (e.g., ISO Lead Auditor) are preferred.</li></ul></div>

Quality Manager - Stadium

Qiddiya | القدية

<div>
 <strong>
  Role Purpose
  <br/>
  <br/>
 </strong>
 Coordinate legal and contractual activities for the Film Studio asset, ensuring effective management of agreements, contract workflows, documentation controls, and compliance coordination in alignment with legal governance requirements. The role supports a lean OpCo model through disciplined tracking, approval routing, and legal readiness across commercial, operational, and activation-related agreements.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Coordinate legal and contractual documentation activities across the Film Studio asset
  </li>
  <li>
   Support preparation, review coordination, processing, and execution tracking of agreements and contracts
  </li>
  <li>
   Coordinate tenant, vendor, consultant, partnership, service, and other operational agreement workflows
  </li>
  <li>
   Liaise with centralized Legal teams regarding legal reviews, approvals, standard terms, and compliance matters
  </li>
  <li>
   Track contract lifecycle activities including initiation, approvals, renewals, amendments, expirations, and close-out actions
  </li>
  <li>
   Maintain legal records, contract repositories, trackers, and documentation databases with strong version control and confidentiality discipline
  </li>
  <li>
   Support procurement, commercial, and corporate enablement teams on contract administration and workflow coordination activities
  </li>
  <li>
   Monitor contractual obligations, action items, approval bottlenecks, and compliance requirements, escalating issues where required
  </li>
  <li>
   Coordinate legal governance requirements, approval routing processes, and document completeness checks before submission
  </li>
  <li>
   Support operational risk mitigation through proper documentation tracking, expiry monitoring, and records discipline
  </li>
  <li>
   Assist in maintaining templates, standard clauses, approval checklists, and document control processes
  </li>
  <li>
   Coordinate legal readiness for operational activation activities, partner onboarding, and commercial launch requirements
  </li>
  <li>
   Support audit, compliance, and due diligence documentation requests
  </li>
  <li>
   Ensure confidentiality and proper handling of sensitive contractual and legal information
  </li>
  <li>
   Escalate legal and contractual risks, delays, and renewal exposures to relevant stakeholders where required
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree in Law, Legal Studies, or related field
  </li>
  <li>
   4-6 years of legal coordination, contract administration, or documentation control experience
  </li>
  <li>
   Experience in commercial, operational, real estate, entertainment, or other governance-led environments preferred
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key Competencies
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Contract coordination
  </li>
  <li>
   Legal administration
  </li>
  <li>
   Governance and compliance
  </li>
  <li>
   Stakeholder coordination
  </li>
  <li>
   Attention to detail
  </li>
 </ul>
</div>


Legal Coordination Specialist Film Studios (SPA5-QPFS0032)

Explore 214+ Document control manager in Riyadh this June. Find roles across top companies and apply now to boost your career.

214 document control manager jobs In Riyadh

Senior Document Controller (Saudi)

Document Controller

Document controller

Document Controller

Project Manager

Quality Manager - Stadium

Legal Coordination Specialist Film Studios (SPA5-QPFS0032)