customer service- admin- virtual assistant (remote)

executive assistant

administrative assistant Jobs in Los Angeles

administrative assistant

customer service- admin- virtual assistant (remote) Jobs in Los Angeles

executive assistant to the ceo Jobs in Los Angeles

executive assistant to the ceo

medical assistant

online travel reservations assistant training provided

Careers In Travel | Destination Planners

<div>
 
 Position Overview
 
 
 
 We are seeking organized and service-driven individuals to join our team as a Travel Reservations Assistant. This fully remote role supports clients with coordinating travel arrangements, confirming reservations, and ensuring accurate itinerary details.
 
 
 No prior travel industry experience is required. A structured training program and ongoing support are provided to help you succeed in this role.
 
 
 
 Key Responsibilities
 
 
 
 Assist with booking and confirming flights, hotels, cruises, and vacation packages
 
 
 Support clients by answering travel-related questions and providing reservation updates
 
 
 Review booking details for accuracy, including dates, traveler information, and payment timelines
 
 
 Maintain organized client records and documentation
 
 
 Communicate professionally via phone, email, and messaging platforms
 
 
 Provide follow-up assistance prior to departure and after travel completion
 
 
 
 Qualifications
 
 
 
 Strong attention to detail and organizational skills
 
 
 Clear and professional communication abilities
 
 
 Comfortable navigating online systems and reservation platforms
 
 
 Ability to manage tasks independently in a remote environment
 
 
 Customer service or administrative experience is helpful but not required
 
 
 
 What We Provide
 
 
 
 Comprehensive onboarding and step-by-step training
 
 
 Access to established booking systems and supplier tools
 
 
 Flexible remote work environment
 
 
 Supportive team structure and collaboration
 
 
 
 Ideal Candidate
 
 
 
 This role is ideal for individuals entering the travel industry, career changers seeking a remote opportunity, or professionals who enjoy structured work supporting client experiences.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Online | Travel Reservations Assistant – Training Provided

<div>
 
 Position Overview
 
 
 
 We are seeking a detail-oriented and organized
 
 Scheduling &amp; Reservations Specialist
 
 to support client coordination and reservation management in a remote environment. This role focuses on assisting with scheduling requests, maintaining accurate reservation records, and delivering a positive client experience through clear communication and follow-up.
 
 
 This is a fully remote position suited for individuals who are dependable, tech-savvy, and comfortable working in a structured, process-driven role.
 
 
 
 Key Responsibilities
 
 
 
 Coordinate and manage client scheduling and reservation requests
 
 
 Assist with booking updates, modifications, and confirmations
 
 
 Maintain accurate records and documentation within internal systems
 
 
 Communicate professionally with clients via email, phone, and messaging tools
 
 
 Support internal teams by ensuring schedules and reservations are properly aligned
 
 
 Monitor deadlines and follow established workflows and procedures
 
 
 Provide timely follow-up to ensure a smooth client experience
 
 
 
 Qualifications
 
 
 
 Strong organizational and time-management skills
 
 
 Excellent written and verbal communication abilities
 
 
 Comfortable working independently in a remote setting
 
 
 Basic computer proficiency and ability to learn new systems
 
 
 Detail-oriented with the ability to manage multiple tasks
 
 
 Customer-focused mindset with a professional demeanor
 
 
 
 Preferred Skills
 
 
 
 Prior experience in scheduling, reservations, customer service, or administrative support
 
 
 Familiarity with online scheduling tools or booking systems
 
 
 Experience working in a remote or virtual environment
 
 
 
 Work Environment
 
 
 
 Fully remote
 
 
 Flexible scheduling within business needs
 
 
 Supportive, team-oriented environment
 
 
 Structured training and ongoing resources provided
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Scheduling & Reservations Specialist – Remote

<div>
 
 Reservations Support Specialist &ndash; Remote
 
 
 
 
 About Us
 
 
 
 As a coordination-focused services company dedicated to supporting clients with scheduling, reservations, and service-related needs. We emphasize organization, clear communication, and a positive client experience across all interactions.
 
 
 
 Position Overview
 
 
 
 The Reservations Support Specialist provides administrative and client-facing support related to scheduling and reservation coordination. This role is responsible for assisting with booking requests, maintaining accurate records, and ensuring timely communication with clients throughout the coordination process.
 
 
 This position is well-suited for individuals who are organized, detail-oriented, and comfortable supporting clients in a remote work environment.
 
 
 
 Key Responsibilities
 
 
 
 Assist with reservation and scheduling requests in accordance with established procedures
 
 
 Communicate with clients to confirm details, provide updates, and answer general inquiries
 
 
 Maintain accurate client records, booking information, and documentation
 
 
 Monitor timelines and ensure confirmations and changes are processed correctly
 
 
 Provide general support to ensure a smooth and positive client experience
 
 
 Follow internal workflows and quality standards to ensure consistency and accuracy
 
 
 Collaborate with internal team members as needed to support daily operations
 
 
 
 Qualifications &amp; Skills
 
 
 
 Strong customer service and communication skills
 
 
 High level of organization and attention to detail
 
 
 Ability to manage multiple tasks in a structured, remote environment
 
 
 Basic computer skills and comfort learning new systems
 
 
 Reliable, professional, and self-motivated
 
 
 Prior experience in reservations, scheduling, customer support, hospitality, or administrative roles is beneficial but not required.
 
 
 
 Work Environment &amp; Schedule
 
 
 
 Fully remote position
 
 
 Flexible scheduling may be available
 
 
 Training and ongoing guidance provided
 
 
 
 Why Work With Us
 
 
 
 Remote work flexibility
 
 
 Supportive and process-driven environment
 
 
 Clear expectations and structured workflows
 
 
 Opportunity to develop coordination and client support skills
 
 
 
 How To Apply
 
 
 
 Interested candidates are encouraged to apply for consideration. Qualified applicants will be contacted regarding next steps.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Client Operations Associate – Online

Personality Pool

About the RoleWe&rsquo;re hiring a highly organized, detail-obsessed Personal Assistant to support a high-performing content creator with both personal and executive assistant needs, plus light production support for content. This role is ideal for someone who thrives behind the scenes, loves keeping moving parts organized, and can stay calm while juggling multiple priorities.The creator&rsquo;s name will be disclosed during the interview process. This role is also best suited for someone who can be a true extension of the creator when she is traveling, including periods when she is back in Houston.This is an hourly position with 20 guaranteed hours per week at $40/hour, with growth opportunity.What You&rsquo;ll Do (Personal + EA + Content Support)Personal Assistant support<ul><li>Handle personal tasks and errands with discretion and follow-through (appointments, reservations, returns, car drop-offs, gifting, household coordination, etc.)</li></ul><ul><li>Support day-to-day organization so the creator&rsquo;s life runs smoothly while she is traveling or out of state</li></ul><ul><li>Help maintain systems for personal admin (calendars, reminders, trackers, lists)</li></ul>Executive Assistant support<ul><li>Manage scheduling, call notes, follow-ups, and action items so nothing gets missed</li></ul><ul><li>Coordinate logistics with vendors, partners, and collaborators</li></ul><ul><li>Track timelines, deliverables, and next steps across multiple projects</li></ul>Content + production support<ul><li>Assist with content logistics (planning, prep, and coordination)</li></ul><ul><li>Prep for filming days, including setting up cameras/lighting basics (as needed)</li></ul><ul><li>Help manage footage organization and transfer files to editors</li></ul><ul><li>Be on-site at the creator&rsquo;s home and/or a studio in Los Angeles as needed</li></ul>What We&rsquo;re Looking For<ul><li>Based in Los Angeles and available for in-person work</li></ul><ul><li>Extremely strong attention to detail and follow-through (Type A in the best way)</li></ul><ul><li>Calm, professional, and discreet with a high-trust role</li></ul><ul><li>Comfortable managing shifting priorities and handling both personal and business needs</li></ul><ul><li>Clear communication (text, email, phone) and strong judgment</li></ul><ul><li>Proactive and solutions-oriented, you don&rsquo;t wait to be told what to do</li></ul><ul><li>Comfortable with basic filming setup and file organization (camera setup experience is a plus, not required)</li></ul>Trust &amp; ScreeningBecause this role involves access to personal spaces, schedules, and sensitive information, finalists will be required to complete:<ul><li>Extensive background checks</li></ul><ul><li>Reference checks</li></ul>Pay &amp; Schedule<ul><li>$40/hour</li></ul><ul><li>20 hours/week guaranteed</li></ul><ul><li>Growth opportunity for the right fit</li></ul>How to ApplySend your resume and a brief note answering:<ul><li>Why you&rsquo;re a great fit for a high-trust personal assistant role with production support</li></ul><ul><li>An example of a time you managed a lot of details without dropping anything</li></ul><ul><li>Your weekly availability (confirm you&rsquo;re LA-based)</li></ul><ul><li>Complete the Personality Pool screening questions (link provided)</li></ul>Pay: $40.00 per hourWork Location: In person

Personal Assistant to a Content Creator (Production + EA Support)

University of California Los Angeles

<div><div><div><div><div>The Senior Assistant Director, Visitor Experience and Events provides strategic leadership and direct participation and supervision for the planning, coordination, and execution of high-impact recruitment and yield programs for prospective undergraduate students. This position oversees both in-person and virtual events designed to support first-year and transfer enrollment goals, including but not limited to Fall Open House, Admitted Student Presentations &amp; Tours, and other events. The Sr Asst Dir is responsible for managing all aspects of event strategy and execution, including budget development, supervision and scheduling of staff, marketing and outreach, logistical coordination (in collaboration with the Administrative Events Coordinator), and post-event analysis. The Sr Asst Dir provides recommendations for improvement and prepares detailed reports to assess outcomes and inform future planning.</div><div></div><div> 
The Senior Assistant Director provides strategic oversight of UCLA's campus visit programs, including the Bruin Ambassador, Campus Tours, Cub Tours, as well as support for the STOMP Program. This position is responsible for supervising 2 professional staff and over 100 student employees and volunteers who engage with thousands of prospective students and their families each year. The Senior Assistant Director oversees the recruitment, hiring, training, and performance management of staff and student employees, ensuring that staff and ambassadors are well-prepared to deliver accurate, engaging, and inclusive presentations, tours and campus experiences that reflect the university's values and priorities.</div><div></div><div> 
The Senior Assistant Director establishes and enforces performance standards, develops training curriculum, coordinates regular staff development sessions, and ensures consistent messaging across all ambassador and tour platforms. The position manages day to day logistics, including scheduling, assignments, and daily operational logistics to ensure efficient delivery of services during peak and non-peak periods. By fostering a positive, student-centered culture grounded in professionalism, accountability, and equity, the Senior Assistant Director ensures that the visitor experience contributes meaningfully to UCLA's recruitment and yield goals. This position may require occasional travel to off-site location.</div> 
 
Salary &amp; Compensation 
 
<ul><li>UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
</li></ul>Qualifications 
<ul><li>
5 years Demonstrated management experience in college or university admissions and recruitment. Typically, minimum five years of experience required. (Required)
</li><li>Demonstrated supervisory skills for training, delegating responsibility, evaluating performance, and mentoring staff. (Required)
</li><li>Demonstrated experience in oral presentations to large and small audiences: potential applicants and enrollees, families, colleagues, professional organizations. (Required)
</li><li>Demonstrated experience in working independently and following through on assignments with minimal direction. (Preferred)
</li><li>Demonstrated sensitivity to those educational issues affecting underrepresented students and families. (Required)
</li><li>Knowledge of the University of California, undergraduate admission policies, processes, and procedures highly preferred. (Preferred)
</li><li>Demonstrated advanced strategic planning and operational leadership in supervising university visitation programs, overseeing complex, multi‑layered initiatives that require coordinated planning, cross‑departmental collaboration, and seamless execution of high‑impact recruitment and yield events for prospective Kindergarten to transfer students. (Required)</li><li>
Demonstrated ability to plan, produce, coordinate and manage registration/reservations for high profile large scale, multi-day/location events with complex logistics anywhere in the world on budget, in a fast paced, high pressure environment, balancing the needs of different constituencies while coordinating vendors and supervising volunteers. (Required)</li><li>
Demonstrated knowledge of best-practices within university recruitment events Kindergarten - Transfer, admission programing, and visitor experiences. (Required)</li><li>
Demonstrated skill in planning events to avoid conflicting dates; ensuring lead time to assemble and facilitate mailings, and to ensure all deadlines are met. (Required)</li><li>
Demonstrated skill in independently prioritizing projects and working independently to ensure that work is completed in a timely fashion under the stress of deadlines, change in assignments, competing requirements, fluctuating workload, high priority institutional initiatives of critical importance to the university, and emergency projects. (Required)</li><li>
Demonstrated skill in analyzing and evaluating requests for funds, purchase of materials, equipment or special requests, and determining the appropriateness of such requests. Demonstrated ability to plan and prepare budgets, in accordance with University requirements and master associated bookkeeping skills, such as projecting and reconciling expenses. (Required)</li><li>
Demonstrated cultural competence is essential, as this role engages with diverse and historically underserved populations and must maintain the highest level of professionalism, sensitivity, and confidentiality in all interactions. (Required)</li><li>
Demonstrated ability to prioritize tasks and prepare project plans and schedules. Demonstrated analytical skills to evaluate programs, write reports, recommend improvements, changes, enhancements. (Required)</li><li>
Demonstrated ability and experience in leading, establishing and maintaining cooperative working relationships with other staff members, subordinates, school administrators and officials and representatives. (Required)</li><li>
Demonstrated interpersonal skills in working as part of a team in a highly collaborative environment necessitating establishing working relationships with University staff, diverse faculty, students/alumni, families, volunteers, vendors, and the general public. (Required)</li><li>
Experience in preparing reports and other documents that are clearly written, well organized, well structured, accurate, complete, cover relevant issues, and professional in appearance. (Required)</li><li>
Experience in analyzing data, problems, situations, practices or procedures to: define the problem or objective, identify relevant concerns or factors, and formulate logical and objective conclusions. Demonstrated skill in systems problem solving with little or short notice. (Required)</li></ul>
 
Education, Licenses, Certifications &amp; Personal Affiliations 
<ul><li>
Bachelor's Degree and or equivalent combination of education and experience. (Required)
</li><li>Advanced degree in a related field; or equivalent combination of education and experience. (Preferred)
</li></ul> 
Special Conditions for Employment 
<ul><li>
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li><li>
Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.</li><li>
5% Must be able to travel occasionally to off-site location</li></ul>
 
Schedule 
 
8:00 a.m. to 5:00 p.m
 
Union/Policy Covered 
 
99-Policy Covered
 
Complete Position Description 
 
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;JDName=Admissions%20Recruitment%20Supervisor%202%20(40807431)</div></div></div><div><div><div>
Apply</div></div></div></div>
 <div><div>Campus Requisition #:</div>
10035
<div>UC Payroll Title:</div>
ADMISSIONS RECRMT SUPV 2
<div>Department:</div>
UNDERGRADUATE ADMISSION
<div>Appointment Type:</div>
2 - Staff: Career
<div>Anticipated Hiring Pay Scale:</div>
$78,500 Annually
<ul><li>Full Salary Range:</li></ul>
USD $78,500.00/Yr. - USD $163,600.00/Yr.
<div>Onsite | Remote | Hybrid Type:</div>
Hybrid
<div>Department Location:</div>
410 Charles E Young Dr E Admissions, Undergraduate
<div>Full or Part Time:</div>
Full Time</div>

Senior Assistant Director, Visitor Experience & Programs

McGuireWoods LLP

<div>Overview:
<div>
McGuireWoods LLP has an opening for a Legal Practice Assistant to join the team in the Los Angeles (Century City) office. The Assistant will support attorneys with legal and administrative tasks, which include document management, opening and closing of files, calendaring, expense reports, travel arrangements, meeting/conference scheduling and other special projects. The ideal candidate will have a strong background in supporting litigation attorneys and should possess technical proficiency, have a keen attention to detail, be highly organized, be able to manage a high volume of filings, and have strong interpersonal skills.</div><div></div><div> 
McGuireWoods, one of the world&rsquo;s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.</div>
Responsibilities:
<ul><li>Assemble exhibits and hearing binders; prepare document productions; schedule depositions.</li><li>
Coordinate mailings, deliveries, copy jobs, and legal/court (paper and electronic) filings where appropriate.</li><li>
Respond to general client inquires, which may be billable or non-billable, and meet client requests and expectations in a timely and consistent manner (e.g., document revisions, scanning records to PDF, applying naming conventions to file, photocopying, etc.).</li><li>
Assist with new business intake process (submitting conflict checks, drafting file opening requests, drafting engagement letters).</li><li>
Maintain an organized system for physical files including intake, retention, retrieval, and transfer of records.</li><li>
Prepare, edit, and format legal document shells and correspondence. Generate document comparison reports.</li><li>
Organize and maintain case files, retrieve case files, and prepare files for closing in accordance with Records Department procedures.</li><li>
Make travel arrangements as required.</li><li>
Enter attorneys&rsquo; time into the time management system accurately and as needed; verify client/matter numbers and practice codes.</li><li>
Manage attorney calendars, email traffic, phone calls, and mail.</li></ul>
Qualifications:
<ul><li>3+ years of litigation assistant experience.</li><li>
3+ years of experience in a legal environment.</li><li>
Strong interpersonal skills and professional demeanor with the ability to work under pressure and in a detailed, deadline-driven environment.</li><li>
Technical proficiency with Microsoft Office applications, strong word processing ability, and strong proof-reading skills desired.</li><li>
Excellent planning and organizational skills.</li><li>
Some knowledge of transactional law preferred.</li><li>
Ability to work under pressure and handle multiple tasks simultaneously.</li><li>
Possess a high degree of flexibility and ability to adapt to changing needs.</li></ul><div>
Have more questions? Connect with a recruiter directly.E1</div><div>
#LI-MM1</div></div>

Legal Practice Assistant

Cedars-Sinai Medical Center

<div><h2 class="jobSectionHeader">Job Description</h2>

The Senior Administrative Assistant performing a broad range of administrative duties to support the facilitation of administrative workflow within the department. This individual may support one or more staff members and/or management.
Duties and Responsibilities:
<ul><li>Screens and prioritizes calls and appointments; routes inquiries to other levels of the organization as appropriate. Maintains the calendar, schedules appointments and meetings, and makes travel arrangements.</li>
<li>Plans meetings and social events by coordinating meeting rooms, arranges the catering, entertainment, inviting attendees, facilitating their attendance, and ensuring that required informational materials and equipment are provided.</li>
<li>Formats, types and edit correspondence, narrative and statistical memoranda, reports, and presentation materials. Composes minutes of meetings and routine business correspondence.</li>
<li>Establishes and maintains filing system and records for the office. Prepares slides and charts, researches, captures, sorts, compiles, and coordinates information from files, from other departments and offices, from outside organizations for special reports, presentations, and information requests.</li>
<li>As needed provides assistance to other key executive staff.</li>
<li>Distributes and disseminates information within the department.</li>
<li>Orders supplies and arranges for equipment maintenance. Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.</li>
<li>May act as or support the Safety Representative and/or Kronos editor within the department.</li>
</ul><h2 class="jobSectionHeader">Qualifications</h2>
<h2 class="jobSectionHeader">Education:</h2>
High school diploma/GED required. Associate degree/college in Business, Accounting, Healthcare Administration, Communications preferred.<h2 class="jobSectionHeader">
Experience:</h2>
Three (3) years of progressive experience in Administration environment preferably supporting executive level required.</div>

Senior Administrative Assistant - The Angeles Clinic & Research Institute

Explore 480+ Online travel reservations assistant training provided in Los Angeles this March. Find roles across top companies and apply now to boost your career.