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DC Global Talent Inc.

<div>
 
 
 OPERATIONS &amp; EXECUTIVE SUPPORT MANAGER
 
 
 
 Hospitality Investment Firm &bull; Miami, FL &bull; USD $75K-$85K
 
 
 
 
 
 
 ABOUT THE ROLE
 
 
 
 We are searching for an Operations &amp; Executive Support Manager for a Miami-based hospitality investment firm. This is a high-trust, fully in-office role for someone who thrives in a fast-moving environment and takes genuine pride in keeping things running smoothly. You will be the operational anchor of the office and a trusted right-hand to senior leadership, blending executive assistance with office management and cross-functional support.
 
 
 
 
 
 One non-negotiable: this firm is serious about AI. They want someone who already uses AI tools daily as a core part of how they work, not someone curious about it.
 
 
 
 
 
 
 WHAT YOU'LL DO
 
 
 
 &bull; Manage the COO's calendar, correspondence, and complex domestic and international travel logistics
 
 
 &bull; Prepare briefing materials, meeting agendas, and follow-ups for senior leadership
 
 
 &bull; Oversee the day-to-day running of the Brickell office, including vendors, facilities, and supplies
 
 
 &bull; Coordinate in-office events, executive engagements, and team gatherings
 
 
 &bull; Provide project-based support to the marketing function on select deliverables
 
 
 &bull; Drive process improvements and support internal documentation and communications
 
 
 
 
 
 
 WHAT YOU BRING
 
 
 
 &bull; 3 to 5 years of executive assistant experience supporting C-suite or senior leadership
 
 
 &bull; Demonstrated daily use of AI tools (ChatGPT, Claude, Copilot, or similar) - this will be assessed at interview
 
 
 &bull; Based in Miami; Brickell-adjacent strongly preferred. This is a fully in-office role with no remote option
 
 
 &bull; Highly organised, discreet, and proactive with strong written and verbal communication skills
 
 
 &bull; Proficient in Microsoft Office and Google Workspace
 
 
 &bull; Spanish fluency is a meaningful advantage given the firm's regional footprint
 
 
 
 
 
 
 WHAT'S OFFERED
 
 
 
 &bull; Salary of USD $75K-$85K
 
 
 &bull; In-office role at a growing hospitality investment firm in Miami
 
</div>

Operations Executive Support Manager

DOLCE&GABBANA

<div>
 
 
 Location: Miami, Florida
 
 
 
 
 Reports To:
 
 Regional Sales Manager
 
 
 
 About Us:
 
 Dolce &amp; Gabbana Beauty, a globally renowned luxury brand, is seeking a dynamic and experienced Sales and Training Executive to join our Field team in the United States. Known for our commitment to elegance and innovation, Dolce &amp; Gabbana Beauty offers an exciting and creative work environment.
 
 
 
 
 
 
 Job Description
 
 
 
 DG Beauty is looking for a Sales and Training Executive in Miami, Florida.
 
 
 The Sales and Training Executive is responsible for consistently achieving retail sales plans within territory across Department/Prestige retail partners. The position requires strong training, education, analytical and leadership skills. The individual is responsible to lead and guide the team to deliver results. The Sales and Training Executive will work closely with the Regional Sales Manager on all aspects of the business. Will be a role model with strong work ethic and business acumen. The STE must be a great communicator and relationship builder.
 
 
 In addition, the Sales and Training Executive will need to proactively seek ways to improve the business and evaluate results. Must have the ability to adapt to change, assess and strategize solutions and swiftly react to the changing needs and demands of the business.
 
 
 
 
 
 
 Essential Duties and Responsibilities
 
 
 
 
 Business Execution
 
 
 
 Create strategies and lead execution across designated territory.
 
 <ul>
 <li>
 Achieve/Exceed retail sales plans.
 </li>
 <li>
 Weekly communication with Regional Sales Manager regarding business performance and strategy to achieve.
 </li>
 <li>
 Monitor rank and performance per store and adjust strategy as needed to reach goals.
 </li>
 <li>
 Report weekly, monthly, seasonally, and yearly retail performance to the team,
 </li>
 <li>
 identify opportunities and strategies to improve and grow the Dolce&amp;Gabbana Beauty business with store personnel.
 </li>
 <li>
 Plan, communicate, execute, and analyze all in store events and product launches. Maintain seasonal event budget.
 </li>
 <li>
 Ensure stock levels are adequate to achieve goals, communicate concerns and work closely with RSM and Planning team to plan/rectify based on the needs of the business.
 </li>
 <li>
 Maximize freelance budget and adjust as necessary based on needs/shifts in business performance. Timely issuance of freelance schedules and approval of weekly invoicing.
 </li>
 <li>
 Consistently evaluate the freelancers to ensure productivity is being achieved. Adjust as necessary.
 </li>
 <li>
 Negotiate locally for &ldquo;white space&rdquo; space and visibility opportunities beyond corporate negotiations.
 </li>
 <li>
 Maximize In Store presence by maintaining and executing counter standards and guidelines.
 </li>
 <li>
 Maintain strong relationships with all store line personnel as well as internal cross-functional teams.
 </li>
 <li>
 Report competitive landscape activities to the wider team to ensure market awareness.
 </li>
 </ul>
 
 
 Education Management
 
 
 <ul>
 <li>
 Consistently Recruit, hire and train best-in-class teams.
 </li>
 <li>
 Educate all retail teams, inter-sell teams and freelance teams on the brand, coach on selling techniques.
 </li>
 <li>
 Execute shoulder to shoulder trainings in store to model behavior.
 </li>
 <li>
 Use education tools to support brand knowledge.
 </li>
 <li>
 Plan and execute trainings based on the needs of the business.
 </li>
 <li>
 teams to increase sales by making sure the individual is fulfilling all the responsibilities.
 </li>
 <li>
 and show teams how to maximize productivity by developing selling skills, customer service skills, booking events and product demonstration.
 </li>
 <li>
 sales floor behaviors.
 </li>
 <li>
 with Education, Trade Marketing and Regional Sales Manager to create and implement education/training strategies specific to each retail partner.
 </li>
 </ul>
 
 
 Required Qualifications
 
 
 
 Bachelor&rsquo;s degree and/or minimum of 3 years&rsquo; experience in cosmetic or retail management.
 
 <ul>
 <li>
 Enthusiastic and a strategic thinker.
 </li>
 <li>
 Proven experience in managing, motivating, and training teams in the beauty and fragrance industry.
 </li>
 <li>
 Proven experience in selling and performing makeup/skincare consultations.
 </li>
 <li>
 Ability to plan, execute and analyze Beauty events.
 </li>
 <li>
 Proficient computer skills required &ndash; Excel, Word, Outlook, Power Point, Concur and Teams.
 </li>
 <li>
 Strong communication, presentation, and organizational skills.
 </li>
 <li>
 Must have the ability to drive to store locations.
 </li>
 <li>
 Travel varies by territory.
 </li>
 <li>
 Must be able to work from home 1 day a week.
 </li>
 <li>
 Flexible schedule, based on the needs of the business.
 </li>
 <li>
 Uses discretion in dealing with confidential issues/information.
 </li>
 <li>
 Bi-lingual a plus.
 </li>
 </ul>
 
 
</div>

Sales and Training Executive Miami Beauty

Zirtual

<div>
 Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations.
 
 
 The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance.
 
 
 As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately.
 
 
 Assistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual's best practices for success.
 
 
 This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 Typical Duties and Responsibilities (may vary based on client needs)
 
 
 
 Calendar &amp; Schedule Management
 
 
 <ul>
 <li>
 Manage and coordinate complex calendars and appointments
 </li>
 <li>
 Schedule meetings, calls, and events across multiple time zones
 </li>
 <li>
 Anticipate scheduling conflicts and proactively resolve them
 
 
 </li>
 </ul>
 Email &amp; Communication Management
 
 
 <ul>
 <li>
 Monitor and manage inboxes, including drafting and responding to emails
 </li>
 <li>
 Prioritize communications and ensure timely follow-up
 </li>
 <li>
 Serve as a liaison between clients and internal/external contacts
 
 
 </li>
 </ul>
 Administrative Support
 
 
 <ul>
 <li>
 Prepare documents, presentations, and reports
 </li>
 <li>
 Handle data entry, file organization, and record maintenance
 </li>
 <li>
 Assist with project coordination and task tracking
 
 
 </li>
 </ul>
 Travel &amp; Event Coordination
 
 
 <ul>
 <li>
 Research and book travel arrangements (flights, hotels, transportation)
 </li>
 <li>
 Create detailed itineraries and manage travel changes
 </li>
 <li>
 Coordinate virtual and in-person meetings or events
 
 
 </li>
 </ul>
 Operations &amp; Task Management
 
 
 <ul>
 <li>
 Support day-to-day business operations
 </li>
 <li>
 Conduct research and compile information as needed
 </li>
 <li>
 Identify opportunities to improve processes and efficiency
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 Skills &amp; Attributes
 
 
 <ul>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Excellent written and verbal communication
 </li>
 <li>
 High attention to detail and accuracy
 </li>
 <li>
 Ability to manage multiple clients and deadlines
 </li>
 <li>
 Proactive, resourceful, and solution-oriented mindset
 </li>
 <li>
 Ability to work independently in a remote environment
 
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Bilingual (English/French and/or Spanish)
 </li>
 <li>
 Experience supporting executives, entrepreneurs, or small business owners
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Associate's or Bachelor's degree in Business Administration or related field (or equivalent experience)
 </li>
 <li>
 2-4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
 </li>
 <li>
 Experience supporting multiple clients or executives preferred
 </li>
 <li>
 Typing ability of at least 50 WPM with accuracy
 
 
 
 </li>
 </ul>
 
 Technical Skills
 
 
 
 <ul>
 <li>
 Google Workspace and/or Microsoft Office
 </li>
 <li>
 Calendar management tools (Google Calendar, Outlook)
 </li>
 <li>
 Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce)
 </li>
 <li>
 Communication tools (Slack, Zoom, Teams)
 
 
 
 </li>
 </ul>
 
 Work Requirements
 
 
 
 <ul>
 <li>
 Reliable high-speed internet, computer, and phone
 </li>
 <li>
 Ability to maintain confidentiality and professionalism
 </li>
 <li>
 Availability during business hours (PST or EST, Monday-Friday), unless otherwise agreed in writing with each client
 
 
 
 </li>
 </ul>
 
 Compensation
 
 
 
 This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500-$3,800, depending on client mix.
 
 
 
 Protecting Yourself from Recruitment Scams
 
 
 
 Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information.
 
 
 To help you navigate your job search with confidence, please keep the following points in mind:
 
 
 <ul>
 <li>
 No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates
 </li>
 <li>
 No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment.
 </li>
 <li>
 Please always verify communications:
 </li>
 <ul>
 <li>
 Direct from Zirtual: If you receive an email from one of our recruiters, it will only come from an @zirtual.com address
 </li>
 </ul>
 <li>
 Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links
 </li>
 <li>
 What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to support@zirtual.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts
 </li>
 </ul>
</div>

Remote Executive Assistant

InterEx Group

<div>
 
 
 Role:
 
 Executive Assistant (Personal &amp; Professional)
 
 
 
 Location:
 
 Miami, Florida (on-site)
 
 
 
 Reporting to:
 
 CEO
 
 
 
 
 
 We are looking for an exceptional Executive Assistant to work directly alongside our CEO, Jamie Fraser: a serial entrepreneur, industry leader, and one of the most recognised figures in his field.
 
 
 
 
 
 
 About our CEO:
 
 
 <ul>
 <li>
 Two-time Entrepreneur of the Year (Great Britain &amp; Recruiter, 2023), the first ever double award winner
 </li>
 <li>
 Largest social media following in his industry, with 50&ndash;100 million Instagram engagements per month
 </li>
 <li>
 LinkedIn Top Voice
 </li>
 <li>
 Founded his first business at 22, which now turns over &pound;100M+
 </li>
 <li>
 Active across multiple business ventures
 </li>
 <li>
 Donates &pound;150K to charity annually
 </li>
 </ul>
 
 
 
 
 
 About the Role:
 
 
 
 This is not a standard Executive Assistant position. The successful candidate will manage both his professional and personal life, with a heavy personal element. You should approach this role as though our CEO's life becomes your operational responsibility. You'll be working directly with him, across everything, and no two days will look the same.
 
 
 
 
 
 
 Responsibilities include:
 
 
 <ul>
 <li>
 Diary and appointment management
 </li>
 <li>
 Travel and booking coordination
 </li>
 <li>
 Nutrition and lifestyle organisation
 </li>
 <li>
 Research and project support
 </li>
 <li>
 Managing day-to-day operations around CEO's schedule
 </li>
 <li>
 Supporting across all personal matters as they arise
 </li>
 <li>
 
 This is not a 9&ndash;5 role. The right person will be highly responsive and available seven days a week when needed.
 
 </li>
 </ul>
 
 
 
 
 
 Working days:
 
 Monday to Friday, Miami based.
 
 
 
 
 
 
 What We're Looking For:
 
 
 <ul>
 <li>
 Extremely high attention to detail
 </li>
 <li>
 Highly organised with the ability to manage competing priorities
 </li>
 <li>
 Able to represent Jamie professionally in all interactions
 </li>
 <li>
 Open-minded with a "no task too small" mentality
 </li>
 <li>
 Calm under pressure
 </li>
 <li>
 Fast-moving and proactive, ahead of the curve, not behind it
 </li>
 <li>
 Very well presented
 </li>
 <li>
 Spanish speaking is a significant bonus
 </li>
 </ul>
 
 
 
 
 
 Who This Role Will Suit:
 
 
 
 This role is ideal for someone ambitious who wants to operate at the very highest level and be part of something truly exciting. If you thrive in a fast-paced, high-performance environment and want to grow alongside a world-class entrepreneur, we'd love to hear from you.
 
</div>

Executive Assistant

YoungArts

<div>General Summary of Duties:
The Director, Fundraising reports to the Vice President, Advancement and is responsible for the identification, cultivation, solicitation and stewardship of individual, foundation and corporate major gifts from funders nationwide to support YoungArts&rsquo; annual programs, operations and special projects. The Director, who will manage one team member, will be responsible for securing $1M annually and contributing to the fundraising team&rsquo;s overall departmental goals and priorities. The ideal candidate should be excellent in relationship building, confident working with high-net-worth major gift donors, and will have extensive experience with, and knowledge of, the national arts funding environment. This position is remote/hybrid and will require some travel to meet business needs. This position may be based anywhere, but preference is for a candidate in New York, NY or Miami, FL.
Direct Reporting:
The Director, Fundraising will report directly to the Vice-President, Advancement and will supervise one team member, Manager, Fundraising.
Essential and Other Responsibilities (perform other duties as assigned):
<ul><li>Contribute to departmental fundraising goal by securing $1M in contributed revenue
</li><li>Proactively manage, maintain, and grow a robust portfolio of donors who are aligned with YoungArts&rsquo; priorities.</li><li>
Identify, cultivate, solicit and steward gifts from funders nationwide supporting YoungArts&rsquo; annual programs, operations and special projects.
</li><li>Ensure all fundraising efforts align with YoungArts&rsquo; mission and strategic goals, facilitating cross-departmental collaboration on strategy, proposals and reports
</li><li>Work with the VP of Advancement and Sr. Director, Advancement to create and implement a comprehensive annual plan for sustaining and growing the current major gift portfolio at YoungArts.
</li><li>Based on a deep knowledge of organizational and programmatic activities, support the VP of Advancement and other fundraisers by highlighting key updates and opportunities for donor communication and stewardship
</li><li>Identify, research and cultivate short and long-term prospective funders, leveraging established relationships and those of YoungArts&rsquo; senior leadership (executive director, senior staff, and trustees), while also identifying prospects that are new to the organization.
</li><li>Responsible for managing the Manager, Fundraising, providing direction, review and strategy where needed
</li><li>Document and track fundraising activities in organization&rsquo;s CRM database
</li><li>Monitor donor trends on local, state and national levels.
</li><li>Represent YoungArts with peer institutions and major donors.
</li><li>Travel as needed to key markets across the country where YoungArts is engaging artists.
</li></ul>Safety Responsibilities:
Adhere to all safety and security policies of the organization including those pertaining to physical safety and practices. Report any potential or actual violations to security and HR as appropriate.
Qualifications and Experience Requirements:
To be successful in this role, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
<ul><li>Commitment to YoungArts&rsquo; values of excellence, collaboration, community, experimentation, respect, and integrity as key strategies toward creating and supporting empathy, a sense of belonging, and humanity to foster the greatest potential for innovation, creativity, and collaboration.
</li><li>Knowledge of the arts funding landscape and regional/national philanthropic communities
</li><li>Superb verbal and presentation proficiency; impeccable attention to detail; effective planning, organization, time management, and multi-tasking skills
</li><li>Exemplary emotional intelligence&mdash;including reasoning abilities, sound judgement and superior interpersonal skills&mdash;with the ability to inspire teammates, contribute to a positive team dynamic and participatory workstyle, and engage donors/partners with the YoungArts mission
</li><li>Experience in grant writing and budget management at non-profit institution(s)
</li><li>Outstanding writing, editing and proofreading skills
</li><li>Discretion and the ability to handle confidential information with great sensitivity
</li><li>Proficiency in the use of Microsoft Office programs and fundraising databases
</li><li>Flexibility to work after regular office hours for programs and events
</li></ul>Education and/or Credentialing Requirements:<ul><li>
Bachelor&rsquo;s degree or the equivalent in education and experience
</li><li>8+ years of professional experience in achieving fundraising goals and progressive experience managing high-performing teams and evidence of responsibility growth in the arts and culture field
</li><li>Experience beyond requirement will be considered in lieu of education requirement
</li></ul>Working conditions, typical physical/mental demands:
YoungArts physical campus and headquarters are in Miami, FL and a satelliate office in New York, NY. Work is performed in a hybrid (virtual and in-office) setting. Typical operations take place in an office environment and/or in an event/venue setting.
General working hours are 9:00 am&ndash;5:00 pm, Monday through Friday. The nature of our work will sometimes require an adjustment to this schedule, including evenings and weekends. You will normally be advised in advance should your work schedule be adjusted.
Travel may be required.
Salary Range $100,000 - $120,000
Equal Opportunity Employer:
YoungArts is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, veteran status, or any other legally protected status under applicable federal, state, and/or local laws. We are committed to building a team that reflects a variety of backgrounds, perspectives, and skills, and our values of excellence, collaboration, community, experimentation, respect, and integrity.</div>

Director, Fundraising

Patco Brands

<div>
 
 
 Patco Brands is one of the fastest-growing beverage companies in the United States. Independently owned, Patco has established itself by using a proprietary process with 100% Blue Weber Agave to innovate
 
 in the fast-
 
 growing ready-to-drink spirits category.
 
 
 
 
 Patco is a maker of margaritas, tequila, hard seltzers, and other beverages under our own brands and for private labels. Our own brands and private labels, with nationwide distribution, include:
 
 
 <ul>
 <li>
 
 Rancho La Gloria Ready to Drink Margaritas&nbsp;
 
 </li>
 <li>
 
 Big Sipz
 
 </li>
 <li>
 
 Kirkland Signature Tequila&nbsp;
 
 </li>
 <li>
 
 Kirkland Signature Hard Seltzers
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Patco products are sold in every major retailer, including Costco, H.E.B., Kroger&rsquo;s, Target, Walmart, and Whole Foods, just to name a few.
 
 
 
 
 ------------------------------------------------------------------------------------------------------
 
 
 
 
 Patco Brands is currently seeking a highly organized, detail-obsessed
 
 
 Data &amp; Administrative Coordinator
 
 
 to support a fast-moving, growth-stage business. This role sits at the center of the organization&mdash;supporting leadership and multiple teams&mdash;ensuring information is accurate, organized, and flowing seamlessly across the company.
 
 
 
 
 If you thrive on structure, love building systems, and take pride in keeping things running smoothly behind the scenes, this role is for you.
 
 
 
 
 
 
 
 What You Will Do:
 
 
 
 
 Executive &amp; Administrative Support
 
 
 
 
 ●&nbsp;
 
 
 Manage calendars for senior leadership
 
 
 
 
 ●&nbsp;
 
 
 Support meeting preparation, reporting, and ad hoc executive requests
 
 
 
 
 ●&nbsp;
 
 
 Provide general administrative support across the organization
 
 
 
 
 
 
 
 Data &amp; Systems Management
 
 
 
 
 ●&nbsp;
 
 
 &nbsp;Manage calendars for senior leadership
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Perform regular audits of company data, files, contacts, and expiration dates
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Set calendar reminders for key deadlines and important milestones
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Assist in annual audits of company data and systems
 
 
 
 
 
 
 
 File &amp; Information Management
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Own organization and maintenance of Google Drive and internal file systems
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Manage filing of contracts and key company documents
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Support administration of internal systems and tools (including future system implementations)
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Assist in training team members on file organization and best practices
 
 
 
 
 
 
 
 Cross-Functional Coordination
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Coordinate information and documentation across teams
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Support onboarding processes for external partners (vendors, customers, distributors)
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Assist with compliance-related documentation and reporting as needed
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Help ensure alignment and organization across projects and workflows
 
 
 
 
 
 
 
 Operations &amp; Logistics Support
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Maintain operational lists and internal data records
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Support documentation related to logistics, production, and administrative workflows
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Assist with forms, applications, and internal tracking tools
 
 
 
 
 
 
 
 Project &amp; Task Management
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Manage and track tasks using project management tools (e.g., Asana)
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Support research projects and special initiatives
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Assist in building and maintaining organizational systems and processes
 
 
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Extremely organized with strong attention to detail
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Able to manage multiple priorities across teams
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Proactive, self-starter with a &ldquo;figure it out&rdquo; mindset
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Strong communication and follow-through
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Highly proficient in Google Drive, spreadsheets, and data organization
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Experience with project management tools (e.g., Asana) is a plus&nbsp;
 
 
 
 
 
 
 
 Bonus Points If You Have
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Experience in a fast-paced or growth-stage company
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Exposure to compliance, operations, or administrative workflows
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Interest in improving systems and processes
 
 
 
 
 
 
 
 Why This Role Matters
 
 
 
 
 This role is critical to maintaining organization, efficiency, and data integrity as the company grows. You&rsquo;ll have visibility across multiple areas of the business and play a key role in keeping everything running smoothly.
 
 
 
 
 If you enjoy creating order, supporting teams, and helping a business scale efficiently, we&rsquo;d love to hear from you.
 
 
 
 
 
 
 
 Compensation: $65,000-$75,000&nbsp;
 
 
 
 
 
 
 
 &nbsp;By applying for this position, we are collecting personal information from you. Please read our privacy notice in the link below for information on how we collect and process your personal information.&nbsp;
 
 
 
 
 
 
 https://patcobrands.com/collection-for-california-employees/
 
 
 
 
</div>

Data & Administrative Coordinator

Hut 8

<div><div>ABOUT HUT 8

Imagine the ultimate destination for those who want to work at the cutting edge of technology, energy, and infrastructure. Hut 8 is on a mission to build and operate some of the world's largest data centers for next-generation computing workloads, including AI, Colocation, Cloud, and Bitcoin Mining. We are proud to offer interesting and challenging opportunities for individuals who want to build teams, solve problems, and make an impact from day one. If you're an ambitious individual looking for a career that is as rewarding as it is challenging, you've come to the right place.</div>
The Opportunity

Lead all talent strategy and programs for Hut 8, a publicly traded energy infrastructure platform. This role operates differently depending on the domain.

In talent acquisition, your job is to make everyone else better at hiring. You build the systems, standards, and infrastructure that allow the talent acquisition partners to be at their best, hiring managers and leaders to identify and select A-players with confidence and speed. You set the quality bar, shape the candidate value proposition, and create the tools and processes that scale great hiring decisions across the business.

In talent management, you own the domain end to end. Performance, development, and leadership programs are yours. You define what good looks like at every level, build the systems that connect performance to pay and progression, and ensure the people we hire continue to grow once they're here. The outcomes here live with you.

Across both, you bring a commercial mindset to every workforce decision, knowing when to hire, when to build capability internally, and when technology can do the work instead.

What You'll Own

Talent Strategy
<ul><li> Partner with Finance and functional leaders to translate business objectives into workforce plans - build vs. buy decisions, automation opportunities, and a clear commercial rationale for every hire</li></ul>
<ul><li> Build a talent map of the organization: where we have the right people, where we're thin, and where technology or AI can replace or augment headcount rather than defaulting to hiring</li></ul>

Talent Management
<ul><li> Design and implement the Hut 8 performance management system - built around peer feedback, clear performance standards, and direct connection to compensation decisions</li></ul>
<ul><li> Build the annual performance cycle in Rippling: goal-setting, feedback, calibration, and pay linkage</li></ul>
<ul><li> Build the promotion framework: clear criteria by level, transparent process, and a defined path from entry-level to senior individual contributor</li></ul>
<ul><li> Own high-potential program and mentoring initiatives</li></ul>
<ul><li> Develop leadership capability across the organization - programs and coaching for technical leaders and people managers</li></ul>
<ul><li> Enable team effectiveness in a flat organizational structure with wide spans of control</li></ul>
<ul><li> Create L&amp;D strategy for critical capabilities (communication, influence, collaboration, project management)</li></ul>

AI &amp; Technology
<ul><li> Identify and deploy AI-enabled tools that materially improve efficiency or quality in hiring, performance, or talent development - measurable impact, not technology for its own sake</li></ul>
<ul><li> Continuously evaluate where technology can do work humans are doing today - and build that lens into workforce planning</li></ul>

Talent Acquisition Program
<ul><li> Own the Hut 8 Way for hiring - design and embed a rigorous, consistent selection methodology (structured interviews, psychometric tools, case studies, AI-assisted screening) that becomes how every hiring manager evaluates talent</li></ul>
<ul><li> Define what an A-player looks like at Hut 8 by role and level - quality is the metric that matters, not volume or speed</li></ul>
<ul><li> Design the candidate value proposition - why the best people should choose Hut 8. Make the offering clear, compelling, and differentiated</li></ul>
<ul><li> Support and develop the talent acquisition team (4 Talent Acquisition Partners + Talent Acquisition Program Manager) - set direction, raise the bar, and drive down agency use</li></ul>

What We're Looking For

Must-Haves
<ul><li> 10+ years in talent/people leadership roles or consulting, with experience across business strategy, program lifecycles, talent acquisition and/or talent development</li></ul>
<ul><li> Commercially minded: understands the business deeply and translates strategy into workforce decisions - not just HR programs</li></ul>
<ul><li> Talent development expertise: designed performance systems, built promotion frameworks, developed leadership programs</li></ul>
<ul><li> High-growth company experience: thrived in environments scaling quickly</li></ul>
<ul><li> Executive presence: can influence senior leaders, make the case for investing in people, coach executives</li></ul>
<ul><li> Systems thinker: builds frameworks and processes that scale, not one-off solutions</li></ul>
<ul><li> Player-coach mentality: hands-on when needed but knows when to delegate and develop the team</li></ul>

Who Thrives Here
<ul><li> You bring a commercial lens to talent - you think about workforce decisions the way the business thinks about capital allocation</li></ul>
<ul><li> You are a deep, first-principles thinker and well-read on current thinking around organizational talent and performance</li></ul>
<ul><li> You move fast and aren't precious about perfection - you iterate and improve</li></ul>
<ul><li> You're comfortable with ambiguity, getting and giving feedback and building from scratch</li></ul>
<ul><li> You care about outcomes more than activity - you measure what matters</li></ul>
<ul><li> You coach and develop people, not manage them</li></ul>
<ul><li> You believe quality of hire is everything and are relentless about raising the bar</li></ul>

What Success Looks Like

First 90 Days
<ul><li> Go deep on the business. Meet hiring managers, site leaders, and key executives - understand what each function needs to win commercially, where talent gaps are slowing us down, and what's actually broken in how we hire and develop people</li></ul>
<ul><li> Immerse in Hut 8's culture and values (Start From Zero, The Best Idea Wins, All or Nothing, No Room for Ego). Develop a clear point of view on where culture is strong and where it needs reinforcement</li></ul>
<ul><li> Build a talent map of the organization: Implement the 4 role archetype model and understand where we have the right people, where we're thin, where we're overpaying for capability we could build internally, and where we need to go to market for specialized talent we can't develop fast enough</li></ul>
<ul><li> Conduct a landscape review of AI-enabled tools for performance, talent assessment, and talent acquisition - come back with a recommendation and implementation plan</li></ul>

First 6 Months
<ul><li> Stand up a structured workforce planning process - partner with Finance and functional leaders to translate business objectives into headcount plans, build-vs-buy decisions, and a clear view of how technology can augment headcount rather than defaulting to hiring</li></ul>
<ul><li> Build and launch the Hut 8 Way for hiring - a rigorous, consistent selection methodology embedded across every hiring manager. Define what an A-player looks like at Hut 8 by role and level. Train and embed it deeply</li></ul>
<ul><li> Design and begin building the annual performance cycle in Rippling - goal-setting, peer feedback, calibration, and direct connection to compensation decisions</li></ul>
<ul><li> Define the promotion framework: clear criteria by level, transparent process, and a timeline for the first promotion cycle</li></ul>
<ul><li> Draft the Hut 8 performance philosophy: what performance means here, how we measure it, and how it connects to pay and progression</li></ul>
<ul><li> Deploy at least one AI-powered tool that materially improves efficiency or quality in hiring or performance</li></ul>

First 12 Months
<ul><li> Workforce planning is a living discipline - headcount requests are challenged against build-vs-buy analysis, automation opportunities are surfaced before roles are opened, and every hire has a clear commercial rationale</li></ul>
<ul><li> Quality of hire is visible and tracked. Talent acquisition partners are accountable for the people they bring in - not just filling seats but landing A-players who perform and stay</li></ul>
<ul><li> First full performance cycle completed in Rippling with strong adoption - performance calibrated and connected to compensation adjustments</li></ul>
<ul><li> The Hut 8 Way is how we hire, full stop. Every hiring manager trained, process embedded, selection bar measurably raised</li></ul>
<ul><li> First promotion cohort executed using the new framework - credible, transparent, and tied to performance data</li></ul>
<ul><li> Leadership development and high-potential programs launched and delivering results</li></ul>
<ul><li> AI tooling integrated into at least two of: workforce planning, talent acquisition pipeline, candidate assessment, performance analytics, or development planning</li></ul>
<ul><li> Team is self-sufficient and operating at a high level - you're spending your time on commercial talent strategy, not execution</li></ul>

Why Hut 8?
<ul><li> High-impact role: build talent systems from the ground up for a public company</li></ul>
<ul><li> Dual mandate: support acquiring talent and own developing talent - rare opportunity to do both</li></ul>
<ul><li> Growth phase: join during a pivotal scaling moment</li></ul>
<ul><li> Executive access: report to CPO, partner directly with CEO and leadership team</li></ul>
<ul><li> Location: Miami (Brickell)</li></ul><div> 
WHAT MAKES HUT 8 A GREAT PLACE TO WORK

Hut 8 offers a benefits and wellness program that includes medical, dental, vision, life, and short-term and long-term disability insurance, as well as paid time off. We are proud to invest in building the best team in the industry. At all levels of the organization, we are driven by an entrepreneurial spirit, radical transparency, and relentless growth mentality.

At Hut 8, you will have the opportunity to:
<ul><li>Work with bright, driven peers from a range of educational and professional backgrounds including software development, energy, engineering, entrepreneurship, investment banking, private equity, and management consulting</li></ul>
<ul><li>Design and pitch new products, services, and other initiatives to a leadership team consisting of serial entrepreneurs and seasoned executives and backed by a board of directors consisting of industry veterans of energy, finance, and government</li></ul>
<ul><li>Debate ideas and alternatives in a truly meritocratic setting where the learning curve is steep and the lessons come from both senior and junior members of the team</li></ul>
<ul><li>Build a lifelong network of friends and professional connections at the cutting-edge intersection of technology, energy, and infrastructure</li></ul></div></div>

Director, Talent (Head of Talent)

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