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administrative specialist /hr assistant

office administrator

Boston Children's Hospital

<p>Business Manager, Operations for the foundation is responsible for the HR duties for foundation employees including onboarding process, leave administration and compliance. This role is also charged with project management and continuous improvement for different facets of the organization including business, clinical and administrative. Works closely with foundation senior leadership to engage a variety of stakeholders to diagnose organizational issues and to offer problem solving techniques which will favorably impact workflows and enhance analytical capabilities. Position will also develop and help implement initiatives to meet long term business goals.<br/></p><p>Key responsibilities<br/>Oversees HR benefits for foundation W-2 employees. Serves as the liaison for benefit related questions and coordinates the leave of absence and PTO for foundation employees. May be responsible for maintaining and updating HR related documents including foundation HR employee manual<br/>Handles the onboarding process for foundation W-2 and per diem employees and responsible for the communication of this process to participants. When requested by foundation leadership, assists external parties with the development/enhancement of the onboarding process.<br/>Manage payroll administration for faculty physicians and per diem staff utilizing ADP, including employee onboarding, compensation and benefit deductions, multi-state payroll considerations, payroll reconciliations, reporting, and compliance with organizational policies and regulatory requirements.<br/>May require the oversight of the annual bonus process for foundation W-2 employees, which would include the coordination of needed preparation time to review annual results with Chief and Executive Administrator Director.<br/>Serves as the in-house process improvement consultant to leadership, supervisors and managers on various projects, which includes the use of technology to minimize manual input and enhance throughput. Assists with the development and implementation of business and clinical initiatives to ensure alignment with short and long term strategy.<br/>Responsible for retrieving data and performing analysis to support operations and benchmarking initiatives. Duties may include compensation and benefit analysis for recruitment and retention purposes; performing annual analysis on use of OR time and allocating block time across foundation faculty; and communicating data and other findings to various stakeholders within the foundation and at BCH.<br/>Oversees the application of the various business agreements and offer letter templates to ensure consistency in contract language. If requested, may works with outside counsel and, as needed, with Children&rsquo;s Hospital general counsel to ensure legal and regulatory compliancy.<br/>Coordinates the annual renewal of business insurances for both MA and multi-state locations. Serves as principal point of contact for insurance related questions and requests.<br/>Develops policies, procedures and functions for sound business practices. Manages modification of these as necessary.<br/></p><p>Minimum qualifications<br/></p><p>Education<br/>Bachelor&rsquo;s degree required. Master&rsquo;s preferred.<br/></p><p>Experience<br/>Minimum of 6 years of previous experience.<br/>Experience using ADP payroll or similar application preferred.<br/>Analytical skills to collect information from diverse sources and the ability to condense material into a format that can be easily digested by various stakeholders.<br/>Ability to use excel and other data visualization tools.<br/>Ability to identify complex organizational issues and to creatively apply project management and problem-solving solutions to enhance systems and workflows for the betterment of the organization and its end-users.<br/></p><p>Status<br/></p><p>Full-Time<br/></p><p>Regular, Temporary, Per Diem<br/></p><p>Regular<br/></p><p>Standard Hours per Week<br/></p><p>40<br/></p><p>Pay Range<br/></p><p>$99153.60-$158631.20 Annual<br/></p><p>Office/Site Location<br/></p><p>Boston<br/></p><p>Job Posting Category<br/></p><p>Administration<br/></p><p>Remote Eligibility<br/></p><p>Part Remote/Hybrid<br/></p>

Foundation Business Operations Manager

Dana-Farber Cancer Institute

<div><div><div><div>Job Ref:</div><div>
JR-5286</div></div><br>
<div><div>Location:</div><div>
450 Brookline Ave, BOSTON, MA 02215</div><br>
</div>
<div><div>Category:</div><div>
IT/Informatics</div></div><br>
<div><div>Employment Type:</div><div>
Full time</div></div><br>
<div><div>Work Location:</div><div>
Hybrid: 2-3 days onsite/week</div></div><br>
<div></div><div><div>Salary/Pay Rate:</div><div>
$106,000.00 - $123,500.00 per year</div>
</div></div><p><b>Overview</b></p>
<p></p><div><div>The System Administrator III will work internal to the Cell Manipulation Core Facility to manage systems across the Cell Therapy (CT) Networks by implementation and validation of computer systems impacting the department and CT program. The System Administrator III works in conjunction with the project teams from Partners Healthcare System and CMCF technical staff as well as working with DFCI and Partners IS on enterprise systems such as Epic and Sunquest. Systems will include, but are not limited to Partners Order Entry System for Biological Products (BOE/BPAA), Eceptionist, Sunquest, REES Environmental Monitoring systems, Internal Server systems, CMCF FileMaker Databases, FreezerWorks Bio-Repository system selected MES, and other internal systems such as Microsoft Access and Filemaker databases.<br>
<br>
This is a hybrid position with required hours of Monday through Friday, 9:00 a.m. to 5:00 p.m.<p>
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.</p><ul><li><p><b><br>
Business and Operational Needs:</b> Demonstrates knowledge of CMCF, clinical and laboratory workflow to incorporate and propose design consideration for CMCF applications. Examines existing business models and flows of data in CT and assists to implement and support the IT manufacturing solutions for the CMCF. Performs thorough data and system analyses and develops a risk-based analysis understanding; communicates the consequences that erroneous data could have on patient care. Creates and maintains the procedures for system use, maintenance, and validation documents for upgrades and continuity of care during down time. Identifies critical data and coordinating / consolidation of existing data systems into the appropriate secure database. Manages all internal computer systems used by the facility and assists in the compilation of relevant data as required for ongoing analysis and quality improvement. Manages the team that submits data to the CIBMTR either via OTTR registry agent or formsnet3. Assists in the implementation / management of software needs for various transfusion management activities for DF clinical lab and teams. Creates reports for transfusion related data needs for transfusion management and compliance reporting. Compiles data from the appropriate database for analysis of quality assurance indicators, as required for FACT, accreditation bodies, sponsors and for individual protocols, etc. Works with department programmer to ensure new programs are validated in compliance with regulatory requirements and that applications are rolled out in an acceptable timeframe.</p></li><li><p><b>
Systems:</b> Manages the design, development, testing, implementation and on-going maintenance of new and existing internal applications within the CMCF and integration into CT clinical systems. Provides user support and develops a business continuity back-up plan for system downtimes, and reports/responds to user issues. Manages and supports department servers as well as facilitates acquisition of new and replacement servers as needed. Provides support in the maintenance and security of the manufacturing system and their interfaces.</p></li><li><p><b>
Project Management Skills:</b> Works with Partners project teams to help develop work plans and timelines for new applications/system implementations as well as upgrades. Facilitates group projects towards successful completion of goals. Manages internal projects within the context of the larger environment including competing priorities, staffing levels, and budgetary concerns. Communicates work and project status to management and team members.</p></li><li><p><b>
Training &amp; Development:</b> Aids in development of training plans and materials for various applications as well as conducts end-user training. Performs super-user and end-user training of applications, responsible for new system implementations and existing system upgrades. Independently creates test scenarios and executes validation testing to meet regulatory requirements; creates, documents and executes functional and system test strategies.</p></li><li><p><b>
System Quality Assurance and Regulatory Compliance:</b> Works with vendor-supplied systems to perform quality checks on the interfaces that link vendor applications to in-house applications. Identifies complex problems, their probable causes, their impact on operations, reports them appropriately, and offers possible solutions, and decides on optimal course of action; independently, or collaboratively, bring problems to complete resolution. Works with teams, both internal and external to DFCI / Partners, to ensure systems remain compliant with both regulatory and accreditation requirements for electronic record keeping systems and instrument/ network exchange. Ensures that regulations and standards are incorporated into the design of the manufacturing systems and ensures adherence to standards/regulations during implementation and ongoing. Performs periodic audits as part of ongoing quality assurance of all data systems. Plans and executes audits of current IT policies and procedures. Institutes corrective actions for any policies and procedures that are out of compliance. Evaluates workflows and improves processes using automation and information systems. Provides ongoing review of all internal CMCF computer applications to ensure lab systems and procedures are HIPAA compliant and work with DF Information Security Officer to ensure compliance. Manages the authorization and security functions of select systems.</p></li><li><p><b>
Collaborations:</b> Serves as a contributing member on various institution IS committees (Epic, Sunquest, BOE DFCI/MGH Steering Committee). Communicates with or works with appropriate department when troubleshooting department applications. Interfaces with DFCI information security officer and team to ensure compliance in sharing information (including PHI) with outside sponsors.</p></li></ul><p><b>
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:</b></p><ul><li><p>
Knowledge of lab safety and infection control</p></li><li><p>
Knowledge of cell therapy processing, medical, hematologic, oncologic and scientific terminology</p></li><li><p>
Knowledge of Web publishing, ODBC/JDBC interfaces and SQL</p></li><li><p>
Knowledgeable of BOE template builder and ability to collaborate/train on the builder</p></li><li><p>
Ability to assess workload and prioritize and delegate tasks</p></li><li><p>
Ability to accommodate schedule adjustments, as well as off-shift and weekend assignments as workload dictates</p></li><li><p>
Excellent customer service skills and demonstrated ability to develop effective internal working relationships with a diverse employee population</p></li><li><p>
Strong project management skills</p></li><li><p>
Demonstrated competence in managing system projects</p></li><li><p>
Demonstrated competence in writing and executing validation plans</p></li><li><p>
Strong written and verbal communication skills</p></li><li><p>
Strong analytical and problem-solving skills</p></li><li><p>
Ability to understand the enterprise environment and competing priorities in conjunction with developing/ meeting project goals</p></li><li><p>
Requires an ongoing commitment to upgrading of technical skills</p></li><li><p>
Capable of working in a fast-paced environment, effective in a diverse work group, willing to work in a rapidly changing field</p></li><li><p>
Ability to create and validate applications for databases and pivot tables for spreadsheets</p></li><li><p>
Ability to assist vendors working with Partners IT in managing Network servers</p></li><li><p>
Ability to perform system scripting, programming and generate reports critical to department operations and compliance</p></li><li><p>
Ensures compliance of systems with 21 CFR part 11, cGDP, accrediting bodies (FACT, JC), &ldquo;Security Industry Practice&rdquo; both current and applicable practices as defined in the International Organization for Standardization (ISO/IEC) ISO/IEC ISO27001, ISO/IEC 27002:2013, SSAE-18, ISAE3402, National Institute of Standards and Technology (NIST) NIST 800-53, the Open Web Application Security Project (OWASP) Guide to Building Secure Web Applications, and the Center for Internet Security (CIS) Standards (or any successor to these security standards) or any other industry security standards mutually agreed by Parties</p></li><li><p>
Training and working knowledge of Sequel and/or other relevant programming language</p></li><li><p>
Must have working knowledge of flow of data and data structure through complex IT architecture systems</p></li><li><p>
Ability to effectively interact independently; facilitate decision making with users and administrative leadership in multiple venues and environments</p></li><li><p>
Ability to follow industry qualifications standards for the design (DQ), implementation (IQ), operational (OQ) and performance (OQ) testing and documentation</p></li><li><p>
Stay current with industry trends as related to job responsibilities; able to incorporate impact of industry trends into how systems are designed, tested, implemented, and supported</p></li><li><p>
Working knowledge of &ldquo;Security Industry Practice&rdquo; both current and applicable practices as defined in the International Organization for Standardization (ISO/IEC) ISO/IEC ISO27001, ISO/IEC 27002:2013, SSAE-18, ISAE3402, National Institute of Standards and Technology (NIST) NIST 800-53, the Open Web Application Security Project (OWASP) Guide to Building Secure Web Applications, and the Center for Internet Security (CIS) Standards (or any successor to these security standards) or any other industry security standards mutually agreed by Parties</p></li><li><p>
Ability to function as an autonomous project manager for internal CMCF projects but recognize when the involvement of senior management is required</p></li><li><p>
Working knowledge of regulatory requirements for software and hardware as well as validation and verification requirements</p></li></ul><p><b>
MINIMUM JOB QUALIFICATIONS:</b></p><p>
The position requires a bachelor's degree in a relevant field and at least 5 years of experience in a blood bank or cGMP laboratory, along with 5 years of system experience. Candidates must have knowledge of compliance requirements for PHI, validated systems, and networked computer systems, as well as proficiency in tools such as FileMaker Pro, Microsoft applications (Excel pivot tables, OneDrive, SharePoint, Teams), Rees, Master Control, Eceptionist, BOE/BPAA, Sunquest, EPIC, LIMS, and MES. Familiarity with regulatory standards (21 CFR Part 11 and cGDP) and accreditation requirements for information systems validation and operation is essential. A certificate in project management is desired.</p><p>
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to .</p><p>
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
</p><h3 class="jobSectionHeader"><b>EEO Poster</b></h3>
.<p>
Pay Transparency Statement</p><p>
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate&rsquo;s relevant experience, skills and qualifications.</p><p>
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).</p>
$106,000.00 - $123,500.00</div></div></div><p></p>

Systems Administrator, Cell Manipulation Core Facility

Daley And Associates, LLC

<div>
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      Office Manager &amp; Executive Assistant
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    We are currently seeking candidates for an Office Manager &amp; Executive Assistant opportunity at a highly successful hedge fund located in Boston, MA. The Office Manager &amp; Executive Assistant will manage daily operations and provide executive support to the CFO and additional C-suite leaders. Key responsibilities include complex calendar management, travel coordination (domestic and international), internal/external correspondence, meeting preparation and coordination, vendor relations, and event planning. The ideal candidate will have 5+ years of executive assistant, administrative assistant, and/or office management experience.
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    This is a 3-6+ month contract-to-hire position, paying between $40-$50/hour (depending on experience).
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      Provide executive support to the CFO and additional C-Suite leaders while overseeing day-to-day office operations
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      Manage complex calendars, meetings, and domestic and international travel
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      Prepare and manage executive correspondence, presentations, and briefing materials
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      Coordinate executive, board, and investor/client meetings, including agendas, materials, and logistics
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      Track priorities and ensure timely follow-through on action items
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      Oversee office operations, including vendor management (IT, facilities, supplies, security), onboarding support, and workspace logistics
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      Serve as the primary point of contact for office needs and a trusted liaison for internal and external stakeholders
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      Manage event planning for in-office activities/lunches/events, portfolio meetings, holiday parties, and company outings
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      Handle confidential information with discretion and support special projects as needed
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      5-6+ years of executive assistant, administrative assistant, and office manager experience in investment management, financial services, or professional services industry
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      Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook)
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      Fluency in English and Spanish, with the ability to communicate professionally in both written and verbal contexts (preferred, but not required)
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      Strong organizational, time management, and prioritization skills
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      High degree of professionalism, discretion, and sound judgement
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    For immediate consideration, interested and qualified candidates should send their resume to Jenny at jfriedman@daleyaa.com.
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Office Manager & Executive Assistant

Summation Financial Services

<div><h3 class="jobSectionHeader"><b>Mobile Business Office Manager (On-Site, Travel Required)</b></h3>
<p><b>
Summation Financial Services</b><br>
Boston, MA (Greater Boston Area)<br>
Full-Time</p>
<p></p>
<h3 class="jobSectionHeader"><b>Position Overview</b></h3>
<p>
Summation Financial Services is hiring a <b>Mobile Business Office Manager</b> to support business office operations across skilled nursing facilities in the Boston and Greater Boston area.</p>
<p>
This is a <b>fully on-site, travel-based role</b> requiring regular local travel between facilities. This position is not remote.</p>
<p>
In this role, you will provide hands-on leadership, training, and operational support to ensure strong financial performance, accurate billing, and compliance across multiple locations.</p>
<p></p>
<h3 class="jobSectionHeader"><b>Key Responsibilities</b></h3>
<p><b>
Accounts Receivable &amp; Billing</b></p>
<ul>
<li>Manage and oversee <b>Medicare, Medicaid, and private pay billing</b></li>
<li>Monitor <b>accounts receivable aging</b>, collections, and cash flow</li>
<li>Identify and resolve billing discrepancies and denials</li>
<li>Report delinquent accounts and trends to leadership</li>
</ul>
<p><b>Operational Support &amp; Coverage</b></p>
<ul>
<li>Step in as needed to perform <b>Business Office Manager or Billing Assistant duties</b></li>
<li>Provide coverage during staffing shortages or transitions</li>
<li>Ensure continuity of business office operations across facilities</li>
</ul>
<p><b>Training &amp; Process Improvement</b></p>
<ul>
<li>Train and support on-site staff in billing systems and best practices</li>
<li>Implement standardized processes to improve <b>accuracy, compliance, and efficiency</b></li>
<li>Assist with system implementations and workflow improvements</li>
</ul>
<p><b>Compliance &amp; Reporting</b></p>
<ul>
<li>Ensure adherence to <b>state, federal, and payer regulations</b></li>
<li>Maintain accurate documentation and audit readiness</li>
</ul><p></p><h3 class="jobSectionHeader"><b>Qualifications</b></h3>
<ul><li>Minimum <b>2+ years of experience in healthcare billing, accounts receivable, or business office operations</b></li>
<li>Experience in <b>skilled nursing facilities (SNF) or long-term care strongly preferred</b></li>
<li>Strong knowledge of <b>Medicare, Medicaid, and insurance billing processes</b></li>
<li>Proven ability to improve AR performance and resolve complex billing issues</li>
<li>Excellent organizational, communication, and problem-solving skills</li>
<li>Ability to travel locally between facilities on a regular basis</li>
</ul><p></p><h3 class="jobSectionHeader"><b>Compensation &amp; Benefits</b></h3>
<p>
We offer a competitive compensation package including:</p>
<ul>
<li>Medical, Dental, and Vision Insurance</li>
<li>Prescription Coverage &amp; Telemedicine</li>
<li>Health Savings Account (HSA) &amp; Flexible Spending Account (FSA)</li>
<li>Company-Paid Life Insurance</li>
<li>401(k) Retirement Plan</li>
<li>Paid Time Off (PTO)</li>
<li>Employee Assistance Program (EAP)</li>
</ul><p></p><h3 class="jobSectionHeader"><b>Why Join Summation Financial Services?</b></h3>
<ul><li>Work in a <b>high-impact role</b> supporting multiple healthcare facilities</li>
<li>Gain exposure to <b>diverse operational environments</b></li>
<li>Be a key contributor in improving <b>financial performance and compliance</b></li>
<li>Join a team focused on <b>support, structure, and results</b></li>
</ul><p></p><h3 class="jobSectionHeader"><b>Apply Today</b></h3>
<p>
If you have a background in healthcare billing and enjoy a hands-on, fast-paced role with travel, we encourage you to apply.</p><br>
<p></p>
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SFSMBOM</div></div><p></p>

Mobile Business Office Manager (On-Site, Travel Required)

Mercer

<div><h2 class="jobSectionHeader"><b>Company:</b></h2>
Mercer
<p></p><h2 class="jobSectionHeader"><b>Description:</b></h2>
<p></p><p>We are seeking a talented individual to join our Mercer Wise team at Mercer. This role will be based in Boston, or wherever a Mercer office is located in the U.S. This is a hybrid role that has a requirement of working at least three days a week in the office.</p>
<p></p><p>The team is comprised of operations, implementation and compliance personnel, where Mercer is the fully delegated fiduciary for clients&rsquo; corporate 401(k) plans. The team ranges in tenure on the team of 3-8 years and industry experience of 5-25 years. You will report to the Director of Operations &amp; Implementation and be responsible for day-to-day contact with clients in your select book of business.</p>
<p></p><p><b>We will count on you to:
</b></p><ul><li><p>Manage daily client inquires including ensuring payrolls are processed and funded timely</p>
</li><li><p>Provide operational support and efficiencies to client implementations and client service as needed, including adhering to procedures</p>
</li><li><p>Review opportunities to improve and make more efficient procedures as possible</p>
</li><li><p>Research and resolve inquires and issues within the designated Mercer standards</p>
</li><li><p>Assist clients reviewing communications and legal notices</p>
</li><li><p>Work with the clients in the administration of the plans annual testing and reporting, including the form 5500</p>
</li><li><p>Some MS Office products will be used on a regular basis, including Excel, Word and Power Point</p>
</li></ul><p></p><p><b>What you need to have:
</b></p><ul><li><p>A minimum of two years of experience in 401(k) administration and a bachelor&rsquo;s degree in business, accounting or finance OR</p>
</li><li><p>A minimum of five years of experience in 401(k) administration in operations or call center</p>
</li><li><p>Good communication skills</p>
</li><li><p>Proficiency in Microsoft Office, especially Microsoft Excel</p>
</li></ul><p></p><p><b>What makes you stand out?
</b></p><ul><li><p>Previous experience with 401(k) record keeping of at least five years</p>
</li><li><p>Familiarity with Defined Contribution Plans, including annual testing and reporting</p>
</li><li><p>Strong organizational skills, clear and effective communication, both written and oral; ability to multi-task</p>
</li><li><p>QKA Designation</p>
</li></ul><p></p><p><b>Why join our team:
</b></p><ul><li><p>We help you be your best through professional development opportunities, interesting work and supportive leaders.</p>
</li><li><p>We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.</p>
</li><li><p>Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.</p>
</li></ul><p></p>Mercer is a business of Marsh (NYSE: MRSH), a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information about Mercer, visit mercer.com, or follow us on LinkedIn and X.
<p></p><h3 class="jobSectionHeader"><b>Marsh is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, veteran status (including protected veterans), or any other characteristic protected by applicable law. If you have a need that requires accommodation, please let us know by contacting reasonableaccommodations@marsh.com.
</b></h3><p></p><h3 class="jobSectionHeader"><b>Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one &ldquo;anchor day&rdquo; per week on which their full team will be together in person.
</b></h3><p></p><h3 class="jobSectionHeader"><b>The applicable base salary range for this role is $54,000 to $108,000.
</b></h3><p></p><h3 class="jobSectionHeader"><b>The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.
</b><p></p><b>We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.</b></h3></div><p></p>

Mercer Wise 401(k) Operations Analyst

Columbia Threadneedle Investments

<div><p><b>About Our Company</b></p><p><br>
Working at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses.</p><p></p><p>
We're intentionally built to help you succeed. Our reach is expansive with a Columbia Threadneedle Investments global team of 2,300 people working together. Our capability is diverse with more than 550 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients' specific requirements. Our unwavering focus on our clients and strong financial foundation connects each of our enterprise businesses &mdash; Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities.
</p><p></p><p><b>Job Description</b></p><p></p>
We are seeking a highly organized, proactive Administrative Assistant to support a dynamic, cross-functional team in a fast-paced, high-visibility environment. This role serves as a critical partner in enabling team effectiveness, ensuring seamless operations, and delivering a high standard of professionalism across all interactions.<br>
<br>
The ideal candidate brings strong organizational judgment, anticipates needs, and consistently delivers high-quality work with discretion and efficiency.<p></p><p><b>
Key Responsibilities &amp; Impact</b></p><ul><li><p>
Provide comprehensive administrative support to multiple team members, ensuring smooth and efficient day-to-day operations</p></li><li><p>
Optimize complex calendars and scheduling priorities, proactively balancing competing demands</p></li><li><p>
Coordinate meetings and events end-to-end (virtual and in-person), ensuring seamless execution and follow-through</p></li><li><p>
Arrange domestic and international travel and manage expense processing with accuracy and timeliness</p></li><li><p>
Process invoices, expenses, and administrative documentation in alignment with company policies</p></li><li><p>
Serve as a professional point of contact for internal and external stakeholders, building strong, trust-based relationships</p></li><li><p>
Anticipate team needs and proactively identify and address gaps, driving continuous improvement of processes and workflows</p></li><li><p>
Deliver consistently high-quality, accurate, and professional work</p></li><li><p>
Operate effectively in a hybrid environment, supporting both in-office and virtual collaboration</p></li></ul><p></p><p><b><br>
Required Qualifications</b></p><ul><li><p>
1-3+ years of administrative, office management, or business support experience</p></li><li><p>
High school diploma or equivalent</p></li><li><p>
Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)</p></li><li><p>
Proven ability to manage multiple priorities, adapt to changing needs, and execute with accuracy, speed, and strong attention to detail</p></li><li><p>
Demonstrated discretion in handling confidential information</p></li><li><p>
Experience coordinating domestic and international travel</p></li><li><p>
Strong written and verbal communication skills with a professional presence</p></li></ul><p></p><p><b>
Preferred Qualifications</b></p><ul><li><p>
Associate or Bachelor&rsquo;s degree, or equivalent experience</p></li><li><p>
Experience with tools such as Concur, Ariba, SharePoint, or similar platforms</p></li><li><p>
Experience supporting senior leaders or global operations</p></li><li><p>
Demonstrated ability to improve administrative processes or workflows</p></li><li><p>
Comfort operating in fast-paced, matrixed corporate environments</p></li></ul><p></p><p><b>
In-Office Collaboration</b></p><p>
We are a client-centric, relationship-based business. Working together, in-person, is foundational to how we achieve results. By fostering a culture of face-to-face collaboration, idea sharing, productivity and personal connection, we deliver for our stakeholders &mdash; clients, advisors, employees and shareholders. <b>Our employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week.</b> Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed during the hiring process.</p><p></p><p><b>
Visa Sponsorship</b></p><p>
Applicants must have a valid work authorization that does not now, or in the future, require visa sponsorship for employment in the United States (e.g., H-1B, F-1 CPT, F-1 OPT, TN).</p><p></p><p><b>
Base Pay Salary</b></p><p></p>
The estimated hourly rate for this role is $20.58 - $36.11 / hour. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.<p></p><div><div><div><div><div><div><div><p><b>
Full-Time/Part-Time</b></p></div></div></div></div></div></div></div>
Full time<p></p><div><div><div><div><div><div><div><p><b>
Exempt/Non-Exempt</b></p></div></div></div></div></div></div></div>
Non-Exempt<p></p><div><div><div><div><div><div><div><p><b>
Job Family Group</b></p></div></div></div></div></div></div></div>
Business Support &amp; Operations<p></p><div><div><div><div><div><div><div><p><b>
Line of Business</b><b>
</b></p></div></div></div></div></div></div></div>AMINV US Asset Management<p></p><p><i>
Columbia Threadneedle is a people business, and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to fostering an inclusive and performance-based culture where everyone can belong, grow, contribute and realise their potential.
</i></p><p></p><p><i>Columbia Threadneedle is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, age, physical or mental disability, medical condition, pregnancy, military status, veteran status, genetic information, citizenship, disability status, marital status, family status or any other basis prohibited by law.
</i></p><p></p><p><i>We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to participate in the application or interview process, speak to your recruiter to discuss how we can support you.</i></p></div>

Administrative Assistant

ASUS COMPUTER INTERNATIONAL

<div></div><div><p><b>Job Description Overview:</b></p><p>
The ASUS Robotics &amp; AI Center is seeking a Platform Security Engineer to join our global research and development team. This role contributes to the security posture of our cloud-based platform, spanning application hardening, infrastructure security, and the day-to-day practices that keep our systems secure as they scale.</p><p>
We are looking for an engineer with hands-on experience in application and cloud security, a proactive mindset for identifying and mitigating risk, and the ability to collaborate effectively across a multidisciplinary engineering team. The ideal candidate is a strong individual contributor who is eager to deepen their expertise in security architecture while working alongside experienced engineers across our Boston and Taipei offices.</p><p><b>
Essential Duties and Responsibilities:</b><b>
</b></p><ul><li>Contribute to application and infrastructure security across the platform, supporting production launch and long-term scaling.</li><li>
Help harden authentication (OAuth/session handling) and API authorization patterns, including multi-tenant access control.</li><li>
Configure and maintain IAM policies, service accounts, and least-privilege access controls across cloud infrastructure.</li><li>
Secure data flows including file uploads, signed URLs, database access, and secrets management.</li><li>
Set up and maintain security monitoring, logging, and alerting systems.</li><li>
Build and maintain security tooling integrated into CI/CD pipelines, including SAST, DAST, and dependency scanning.</li><li>
Perform regular security assessments, dependency audits, and penetration testing.</li><li>
Support incident response and contribute to root cause analysis.</li><li>
Collaborate with the engineering team on secure development practices and help document security controls and incident response procedures.</li></ul><div><b><br>
Knowledge and Skills:</b>
</div><ul><li>Familiarity with cloud security on GCP or equivalent platforms, including IAM, VPC, IAP, Secret Manager, and Cloud Armor.</li><li>
Solid understanding of OAuth, session security, and multi-tenant authorization patterns.</li><li>
Experience with security scanning tools (SAST, DAST, dependency scanning) and integrating them into CI/CD workflows.</li><li>
Ability to work confidently in a rapidly changing, fast-paced and results-oriented corporate environment where a high degree of flexibility is required
</li><li>Excellent written and verbal communication skills in English</li></ul><div></div><p><b><br>
Required Qualification</b><b>s</b><b>:
</b></p><p><b>Years of Education
</b></p><ul><li>Bachelor's degree or higher in computer science, information security, or a related field.</li></ul><p><b><br>
Work Experience</b></p><ul><li>
8+ years of experience in application or infrastructure security roles.</li>
Hands-on experience securing production web applications, preferably in Node.js/Next.js environments.<br>
<li>
</li></ul><div><br>
<b>Preferred Qualifications:</b></div><br>
<div></div><ul><li>
Experience with Terraform security hardening is a plus.</li><li>
Strong verbal and written communication skills, including the ability to document security controls clearly.</li><li>
Penetration testing experience is a plus.</li><li>
Flexibility to attend virtual meetings with the Taiwan-based team at least three nights per week.</li></ul><div><b><br>
Working Conditions</b><b>:</b>
</div><ul><li>Typically working in an office environment</li><li>
This is an IN-OFFICE position in Boston, MA</li><li>
Requires sitting, operating a computer keyboard, telephone and other office equipment for extended periods of time</li><li>
Travel requirements 10%<i> travel</i><i>, domestic/international</i></li></ul><div></div><div><i><br>
$164,000 - $237,000</i><i> annually is the estimated pay range for this role working in </i><i>Boston</i><i>, </i><i>Massachusetts</i><i> office. The final amount will be determined based on qualifications &amp; experience of the candidate relative to the role. Our </i><i>comprehensive employee</i><i> benefits include bonuses, medical, dental, vision, life insurance, AD&amp;D insurance, Paid Time Off, EAP, &amp; 401(k).</i><br>
<br>
<i>ASUS is an equal employment opportunity employer. The Company makes employment decisions without regard to race, color, religion, sex, gender, pregnancy/ breastfeeding, medical conditions related to pregnancy or childbirth, sexual orientation, age, national origin or ancestry, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, as well as any other characteristic protected by law, regulation or local ordinance, and strives to comply with all applicable laws on the subject. These employment decisions extend to hiring, placement, promotion, transfer, demotion, layoff, termination, recruitment, pay and other forms of compensation, training and other terms and conditions of employment.</i></div><div></div><div><b><br>
About the ASUS Robotics &amp; AI Center</b></div><div>
The ASUS Robotics and AI Center is a world-class research and development laboratory that was established with the mission of developing ambitious technologies that will define the future. Our multidisciplinary team of the brightest engineers and scientists is dedicated to creating software-focused solutions that will solve some of the most enduring challenges in the fields of robotics and artificial intelligence.</div><div></div><div><b><br>
More About ASUS</b></div><div>
ASUS is a global technology leader that provides the world&rsquo;s most innovative and intuitive devices, components, and solutions to deliver incredible experiences that enhance the lives of people everywhere. With its team of 5,000 in-house R&amp;D experts, the company is world-renowned for continuously reimagining today&rsquo;s technologies. Consistently ranked as one of Fortune&rsquo;s World&rsquo;s Most Admired Companies, ASUS is also committed to sustaining an incredible future. The goal is to create a net-zero enterprise that helps drive the shift towards a circular economy, with a responsible supply chain creating shared value for every one of us.</div></div><div></div>

Senior Platform Security Engineer

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