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executive assistant i - ophthalmology Jobs in Boston

executive assistant i - ophthalmology

office administrator

Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Reporting to the Neurosurgery Program Administrator, the Senior Executive Assistant will primarily be responsible for supporting the Department of Neurosurgery&rsquo;s Chairman to ensure efficient and effective operations within the Chairman&rsquo;s office. Additionally this role will support the Chairman&rsquo;s role in the CTNS within the MGB Cancer Institute, as well as managing Extended Worker onboarding and Visa management for the department. This includes but is not limited to day-to-day calendar management for the chair and other executives as needed, travel, correspondence and support for activities as it relates to the Chairman&rsquo;s office, patient care coordination, etc. This position requires exceptional organizational, interpersonal and computer/data management skills, as well as independent and critical judgment to project and problem solve to ensure MGB compliance. The candidate should possess strong leadership and communication skills, and exercise discretion in managing high-level, confidential matters.<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><div>
Education<br>
Associate's Degree Related Field of Study required or Bachelor's Degree Related Field of Study preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Experience<br>
experience as an Administrative Assistant to Executive or Chair/Chief or Senior Leader 5-7 years required<br>
<br>
Knowledge, Skills and Abilities<br>
<ul><li>Strong technology and MS Office skills &ndash; Advanced Outlook, Word, Excel, PowerPoint.</li><li>Ability to proofread and edit written documents.</li><li>Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.</li><li>Highly proficient in all communication skills (phone, verbal and written).</li><li>Ability to handle sensitive information and situations with poise and professionalism.</li><li>Strong organizational, coordination and judgment skills.</li><li>Ability to prioritize effectively.</li><li>Ability to problem solve and troubleshoot.</li><li>Ability to analyze a situation and determine best course of action within established guidelines.</li><li>Basic math knowledge with some knowledge of bookkeeping.</li><li>Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.</li><li>Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff.</li></ul></div><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p><b>
Essential Functions:</b></p><ul><li>
Responsible for managing day to day administrative operations and supporting clinical, academic, research, and administrative priorities across the MGB on behalf of the Chair including but not limited to proactive calendar management, strategic scheduling, prioritization of competing system-wide demands, coordination with faculty and leadership, and presentations.</li><li>
Responsible for managing all necessary Visas for full-time, part-time, research, and/or volunteer staff. He/she will do so in accordance with Global Office for Professionals and Students (GPS), and under the general direction of the Neurosurgery Program Administrator. Handles all badge, security access for respective employees.</li><li>
Coordinates meetings that may include Hospital Executives and stakeholders from other institutions or departments.</li><li>
Assists with ordering office supplies, planning department events, etc.</li><li>
Manages all extended workers - students, volunteers, and observers in accordance with requirements set forth by the institution, including the coordination of all initial and ongoing correspondence, managing the database for all incoming and outgoing EWs, managing all necessary paperwork for registration and on-boarding, as well as ensuring Occupational Health and new staff orientation requirements are met prior to start date.</li><li>
Accountable for managing the resources and deliverables for assignments. Rapidly identifies, problem-solves and communicates to leadership any issues that are jeopardizing deadlines or scope of work.</li><li>
Supports operations for departmental leadership, including coordination of meetings and events within MGB and outside of the hospital, keeps detailed records of meetings and minutes as requested, shares progress and updates with key leaders accordingly. Manages key projects on behalf of the department.</li><li>
Maintain effective and harmonious working relationships with co-workers, faculty, guest speakers, venues and vendors to promote a culture of wellness and a culture of excellence for the department.</li><li>
Other projects assigned by Chair, Executive Director, Manager, etc. (recruitment, promotions, other projects and events as assigned).</li><li>
Maintain sensitive and confidential information with the highest degree of professionalism, discretion, and integrity; frequently handle matters of strategic, financial, personnel, and reputational importance.</li><li>
Draft, edit, and manage confidential correspondence, announcements, executive summaries, presentations, letters and reports related to clinical operations, academic programs, research initiatives, and strategic integration efforts.</li><li>
Manage travel arrangements, itineraries, and logistics for internal and external engagements, including conferences, academic meetings, and system leadership activities.</li><li>
Support financial and administrative processes, including expense reconciliation, reimbursements, payroll coordination, and basic budget tracking for the Chair and designated leadership activities.</li><li>
Track priorities, deadlines, and deliverables for the Chief; follow up independently to ensure timely execution of action items across multiple workstreams.</li><li>
Coordinate and support high-level meetings, including division leadership meetings, integration councils, search and advisory committees, and external stakeholder engagements; prepare agendas, briefing materials, presentations, and follow-up summaries.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
10 Vining Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$27.95 - $40.70/Hourly<p></p><p><b><br>
Grade</b></p>
6<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Senior Executive Assistant, MGB Neurosurgery

Summation Financial Services

<div><h3 class="jobSectionHeader"><b>Mobile Business Office Manager (On-Site, Travel Required)</b></h3>
<p><b>
Summation Financial Services</b><br>
Boston, MA (Greater Boston Area)<br>
Full-Time</p>
<p></p>
<h3 class="jobSectionHeader"><b>Position Overview</b></h3>
<p>
Summation Financial Services is hiring a <b>Mobile Business Office Manager</b> to support business office operations across skilled nursing facilities in the Boston and Greater Boston area.</p>
<p>
This is a <b>fully on-site, travel-based role</b> requiring regular local travel between facilities. This position is not remote.</p>
<p>
In this role, you will provide hands-on leadership, training, and operational support to ensure strong financial performance, accurate billing, and compliance across multiple locations.</p>
<p></p>
<h3 class="jobSectionHeader"><b>Key Responsibilities</b></h3>
<p><b>
Accounts Receivable &amp; Billing</b></p>
<ul>
<li>Manage and oversee <b>Medicare, Medicaid, and private pay billing</b></li>
<li>Monitor <b>accounts receivable aging</b>, collections, and cash flow</li>
<li>Identify and resolve billing discrepancies and denials</li>
<li>Report delinquent accounts and trends to leadership</li>
</ul>
<p><b>Operational Support &amp; Coverage</b></p>
<ul>
<li>Step in as needed to perform <b>Business Office Manager or Billing Assistant duties</b></li>
<li>Provide coverage during staffing shortages or transitions</li>
<li>Ensure continuity of business office operations across facilities</li>
</ul>
<p><b>Training &amp; Process Improvement</b></p>
<ul>
<li>Train and support on-site staff in billing systems and best practices</li>
<li>Implement standardized processes to improve <b>accuracy, compliance, and efficiency</b></li>
<li>Assist with system implementations and workflow improvements</li>
</ul>
<p><b>Compliance &amp; Reporting</b></p>
<ul>
<li>Ensure adherence to <b>state, federal, and payer regulations</b></li>
<li>Maintain accurate documentation and audit readiness</li>
</ul><p></p><h3 class="jobSectionHeader"><b>Qualifications</b></h3>
<ul><li>Minimum <b>2+ years of experience in healthcare billing, accounts receivable, or business office operations</b></li>
<li>Experience in <b>skilled nursing facilities (SNF) or long-term care strongly preferred</b></li>
<li>Strong knowledge of <b>Medicare, Medicaid, and insurance billing processes</b></li>
<li>Proven ability to improve AR performance and resolve complex billing issues</li>
<li>Excellent organizational, communication, and problem-solving skills</li>
<li>Ability to travel locally between facilities on a regular basis</li>
</ul><p></p><h3 class="jobSectionHeader"><b>Compensation &amp; Benefits</b></h3>
<p>
We offer a competitive compensation package including:</p>
<ul>
<li>Medical, Dental, and Vision Insurance</li>
<li>Prescription Coverage &amp; Telemedicine</li>
<li>Health Savings Account (HSA) &amp; Flexible Spending Account (FSA)</li>
<li>Company-Paid Life Insurance</li>
<li>401(k) Retirement Plan</li>
<li>Paid Time Off (PTO)</li>
<li>Employee Assistance Program (EAP)</li>
</ul><p></p><h3 class="jobSectionHeader"><b>Why Join Summation Financial Services?</b></h3>
<ul><li>Work in a <b>high-impact role</b> supporting multiple healthcare facilities</li>
<li>Gain exposure to <b>diverse operational environments</b></li>
<li>Be a key contributor in improving <b>financial performance and compliance</b></li>
<li>Join a team focused on <b>support, structure, and results</b></li>
</ul><p></p><h3 class="jobSectionHeader"><b>Apply Today</b></h3>
<p>
If you have a background in healthcare billing and enjoy a hands-on, fast-paced role with travel, we encourage you to apply.</p><br>
<p></p>
<div>
SFSMBOM</div></div><p></p>

Mobile Business Office Manager (On-Site, Travel Required)

Tufts Medical Center

<div></div><div><div><div><div><div><div><div><div><div><div><div><p><b>Job Title: </b>Executive Assistant I - Ophthalmology</p><p><b>
Hours: </b>40 hours per week; M-F from 8:00 AM to 4:30 PM EST</p><p><b>
Location: </b>In-person at Tufts Medical Center Boston. Potential for 1 remote day at the managers discretion after training.</p></div></div></div></div></div></div></div></div></div><p></p><p><b>
Job Profile</b><b> Summary</b>
</p><p>This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following General Administration duties: Produces documents, collects, records, sorts and files information, handles mail, prepares routine reports, makes travel arrangements, arranges appointments, responds to inquiries, data entry, and operates office equipment. A professional individual contributor role that may direct the work of other lower level professionals or manage processes and programs. The majority of time is spent overseeing the design, implementation or delivery of processes, programs and policies using specialized knowledge and skills typically acquired through advanced education. An entry level role that applies broad theoretical job knowledge typically obtained through advanced education. May require the following proficiency: work is closely supervised, problems faced are not typically difficult or complex, and explains facts, policies and practices related to job area.</p></div><p></p><div><p><b><br>
Job Overview</b></p></div><div><p>
This position performs duties requiring expert level administrative support and project management skills to assist a leader of a major corporate function, where assignments involve work of a confidential, complex nature and involve handling information of strategic importance. Assists executive by relieving them of complex details and advanced administrative duties. High-level contacts require the use of considerable discretion, judgment, tact, and diplomacy. Provides day to day scheduling, meeting coordination and project implementation. Serves as a liaison to board level volunteers, physician and executive leaders in support of departmental activities. Serves a principal role in the scheduling and coordination of agendas, projects, and schedules.</p></div><p></p><div><p><b><br>
Job Description</b></p></div><div><p><b>
Minimum Qualifications</b><b>:</b></p></div><div><p>
1. Bachelor's Degree <b>AND</b> Two (2) years of administrative experience <b>OR</b>;</p><p>
Associate's Degree <b>AND</b> Four (4) years of administrative experience <b>OR</b>;</p><p>
High School Diploma <b>AND </b>Six (6) years of administrative experience.</p></div><p></p><div><p><b><br>
Duties and Responsibilities</b><b>:</b> The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned.</p></div><p></p><div><p><br>
1. Produces correspondence, memos, and reports from dictation, drafts, models, etc. Edits material for grammar, spelling, and format and high-quality presentation and style. Prepares high quality presentation graphics.</p></div><div><p>
2. Expedites the volume production of special reports, brochures, annual reports, manuals, etc. Coordinates efforts with Marketing/Communications, the executive offices, etc., as well as outside vendors to assure production schedules are met.</p></div><div><p>
3. Attends meetings of committees/boards composed of executives from the voluntary sector in the capacity of recording secretary.</p></div><div><p>
4. Composes or selects letters based on supervisor&rsquo;s general instructions. Responds to routine inquiries.</p></div><div><p>
5. Arranges a wide variety of inside and outside meetings, special events and activities. Prioritizes events for the most efficient use of available time. Makes travel arrangements for extended trips and groups.</p></div><div><p>
6. Coordinates large, complex internal and external meetings, seminars, and similar events. Coordinates production of meeting agenda.</p></div><div><p>
7. Communicates with a wide variety of high-level executives and officials to exchange critical or sensitive information and expedite matters on behalf of superior. Monitors progress on important matters and follows up to ensure disposition. Assignments involve work of a complex and confidential nature, necessitating exposure to highly sensitive information, and requiring considerable discretion, judgment, tact, and diplomacy.</p></div><div><p>
8. Receives phone calls and messages, provides informed interpretation on procedures and policies to high level internal and external customers, refers matters to appropriate executive, function, or department.</p></div><div><p>
9. Provides assistance with administrative processes associated with the department or function.</p></div><div><p>
10. Expedites a wide variety of highly sensitive administrative matters requiring a basic understanding of hospital policies and operational issues.</p></div><div><p>
11. Processes and follows up to expedite office administrative paperwork, such as purchase requisitions, employment requisitions, employee time sheets, expense vouchers, etc.</p></div><div><p>
12. Follows up with a variety of personnel within and outside of the organization to ensure timely completion.</p></div><div><p>
13. Provides guidance to departmental personnel in hospital administrative policies and procedures.</p></div><div><p>
14. Prepares and manages the departmental operating budget. Monitors expenditures against the budget and reports significant variations.</p></div><div><p>
15. Independently performs assigned portions of highly sensitive projects, determining sources and method of obtaining information, data requirements for assigned information, as well as analytical techniques. Prepares reports and recommendations for action by superior.</p></div><div><p>
16. Prepares reports using statistical or financial tables, which may involve the development of original formats of graphs and charts for meaningful presentation of data.</p></div><div><p>
17. Uses standard and internet/information research skills.</p></div><div><p>
18. Sets up and maintains files and records of extremely sensitive, confidential information, ensuring efficient retrieval.</p></div><div><p>
19. Utilizes database applications software maintains reports appropriate to informational needs, and arranges and maintains information. Develops and produces a variety of reports.</p></div><div><p>
20. Ensures adequate inventory of office supplies and basic maintenance of office equipment. Coordinates the timely repair of office equipment.</p></div><div><p>
21. Ensures basic setup and maintenance of office personal computers and associated equipment. Ensures timely service.</p></div><div><p>
22. Uses typical applications software used: word processing, spreadsheet, presentation graphics, and database. Additional applications software such as for project management, scheduling, budgetary control, etc.</p></div><div><p>
23. Performs miscellaneous clerical duties: collate, sort, fax, file, distribute, and retrieve documents and mail. Records and relays phone messages.</p></div><div><p>
24. Participates in performance improvement initiatives and demonstrates the use of quality improvement in daily operations.</p></div><div><p>
25. Ensures compliance with health and safety requirements and with regulatory agencies such as DPH, etc.</p></div><div><p>
26. Ensures compliance with established hospital policies, quality assurance programs, safety and infection control policies and procedures.</p></div><div><p>
27. Maintains collaborative team relationships with peers and colleagues in order to effectively contribute to the working group&rsquo;s achievement of goals, and to help foster a positive work environment.</p></div><p></p><div><p><b><br>
Physical Requirements:</b></p></div><div><p>
1. Normal office setting.</p></div><div><p>
2. Frequent contact with patients, medical staff, and department personnel.</p></div><div><p>
3. Frequent sitting, occasional standing &amp; walking, and lifting of 5-10 lbs.</p></div><div><p>
4. Requires manual dexterity using fine hand manipulation to operate computer keyboard.</p></div><div><p>
5. Requires ability to see computer screen and reports.</p></div><p></p><div><p><b><br>
Skills &amp; Abilities:</b></p></div><div><p>
1. Ability to manage multiple, simultaneous tasks and prioritize according to established criteria and protocols.</p></div><div><p>
2. Good organizational and communication skills, both verbal (in-person and with telephone phone) and written in English.</p></div><div><p>
3. Good computer skills using Microsoft office including Outlook, Excel, and PowerPoint.</p></div><div><p>
4. Ability to write and spell in English to ensure accurate message taking.</p></div><div><p>
5. Excellent interpersonal skills are required and changing deadlines and the adaptability to change required.</p></div><div><p>
6. Ability to work under pressure and changing deadlines and the adaptability to change required.</p></div><div><p>
7. Ability to visualize the big picture independently with minimal supervision and direction.</p></div><div><p>
8. Excellent proofreading skills.</p></div><div><p>
9. In-depth understanding of office management and daily operations.</p></div><div><p>
10. Working knowledge of office equipment, such as printers and fax machines.
</p></div><div><p>11. Highly resourceful team player who can effectively work with staff and senior level managers.<br>
</p></div><p></p><p>At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals, while rewarding the important work you do every day.</p><p></p><p>
The base pay ranges reflect the minimum qualifications for the role. Individual offers are determined using a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals.</p><p></p><p>
Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth&mdash;one of the many ways we invest in you so you can thrive both at work and outside of it.</p><p></p><p><b><br>
Pay Range</b><b>:</b></p><br>
<p></p>
$26.87 - $33.59</div>

Executive Assistant I - Ophthalmology

New England Historic Genealogical Society

<div><div><p>American Ancestors, a national center for family history, heritage, and culture, is the oldest and largest genealogical society in the country. Reporting to the Vice President of Publishing and supervising the Production Coordinator and Genealogists of the Newbury Street Press, we seek someone who is highly organized, detail oriented, and flexible to serve as Supervising Editor at our Boston office. This is an exempt, full-time regular position supporting the Publications team with the development, writing, editing, and production of books, and the editing of The New England Historical and Genealogical Register, our quarterly scholarly journal. This is an in-person position at our Boston office with a hybrid option.</p><p>
This is a project-management position; the ideal candidate will have excellent editorial, writing, and organizational skills and a strong interest in, or experience with, genealogical research and writing.</p><h3 class="jobSectionHeader"><b>
Key Responsibilities:</b></h3><ul><li>
Provide editorial and production support to other members of the Publications team.</li><li>
Contract and manage freelance editors, copy editors, and indexers.</li><li>
Edit and manage the production of many American Ancestors and Newbury Street Press titles.</li><li>
Assist with identifying and implementing best practices and house style.</li><li>
Maintain editorial accuracy and consistency in our publications and marketing materials across the organization.</li><li>
Help review manuscript submissions for books to be published under the American Ancestors imprint and collaborate with Publications team to conceptualize and plan new titles.</li><li>
Work with Publications and other teams within the organization to gather information and materials for potential book projects; assemble book proposals; collaborate with the Vice President of Publishing to identify relevant personnel for projects.</li><li>
Help Publications genealogists and Vice President of Publishing develop project plans for future titles.</li><li>
Review progress reports; ensure all book project patrons receive timely status reports; act as a liaison with patrons on select projects.</li><li>
Ensure that reference and tracking documents in SharePoint (guidelines, training documents, budgets, account code list, book award list, honoree book list) are complete, accurate, and up to date.</li><li>
Create folder structure for new projects in SharePoint.</li></ul><p>
Throughout all work, the Supervising Editor is mindful of the American Ancestors&rsquo; mission and goals; collaborates with other teams in a timely fashion; and is attentive to overall quality, budget, and schedule of publications.</p><h3 class="jobSectionHeader"><b>
Education/Experience Level for the Position:</b></h3><ul><li>
Bachelor&rsquo;s degree</li><li>
Minimum 5 years' experience in book, magazine, or journal publishing or commensurate writing and editing experience in another field.</li><li>
Minimum 3 years' experience supervising others</li><li>
Minimum 3 years' experience in project management</li></ul><h3 class="jobSectionHeader"><b>
Skill Level for the Position:</b></h3><ul><li>
Familiarity with genealogical writing and experience with historical and/or genealogical research.</li><li>
Excellent oral and written communication skills, including impeccable grammar and spelling.</li><li>
Excellent copyediting and proofreading skills; knowledge of The Chicago Manual of Style.</li><li>
Strong interpersonal skills.</li><li>
Solid time management and organizational skills; ability to prioritize effectively.</li><li>
Ability to multitask while maintaining accuracy and working independently.</li><li>
Skill with Microsoft Office Suite required; familiarity with Adobe Creative Suite desired but not essential.</li></ul><h3 class="jobSectionHeader"><b>
How To Apply:</b></h3><p>
Please submit a cover letter and resume to Michelle Major, Director of Human Resources michelle.major@americanancestor.org. Please include your last name and Supervising Editor in the subject line of your email.</p><p>
No phone calls please.</p><p><b>
Apply by: 06/26/2026</b></p><p><b>
Salary: $77,000-$80,000 per year, 35 hours per week</b></p></div></div>

Supervising Editor

The Insurance Library Association of Boston

<p>The Insurance Library&mdash;a nonprofit education, event, and research center&mdash;seeks a Bookkeeper &amp; Administrative Specialist to manage the organization's bookkeeping and provide administrative support. This role is ideal for an experienced bookkeeping professional who enjoys working in a small, dynamic organization where flexibility, attention to detail, and teamwork are valued. We invite you to join us as we continue to evolve our educational programs, events, and services. More information about the Library is on the Library&rsquo;s website at www.insurancelibrary.org.</p><p><b>Summary of Position</b></p><ul><li>Reports to the Executive Director</li><li>Primarily responsible for full cycle bookkeeping using accrual accounting</li><li><b>Please note:</b> A minimum of five years of bookkeeping experience, including substantial hands-on experience with QuickBooks Online and Excel, and some experience with accrual accounting, is required. Applicants who do not meet this requirement will not be considered.</li><li>Additional responsibilities include providing administrative support to the Executive Director and assisting with some administrative aspects of education programs or events</li></ul><p><b>Principal Responsibilities</b></p><p>QuickBooks:</p><ul><li>Maintain accurate financial records</li></ul><p>&middot; Process and manage all aspects of A/R and A/P</p><p>&middot; Prepare bank deposits and reconcile bank statements and internal accounts</p><p>&middot; Record payroll data from payroll service reports</p><p>&middot; Record investment account journal entries prepared by external accountant</p><p>&middot; Generate basic financial statements and reports</p><p>&middot; Assist with preparing annual budget</p><p>&middot; Compile material for annual audit</p><p>Support for Executive Director<b>:</b></p><ul><li>Provide general administrative support for Executive Director, including generating annual fund thank you letters/tax receipts (using Word mail merge)</li></ul><p>Bloomerang:</p><p>&middot; Update financial and constituent data in Bloomerang donor management database</p><p>Education and Event Support:</p><ul><li>If time permits, assist Education &amp; Event Coordinator in processing education program registrations, continuing education credits, and serving as backup during webinars, and processing registrations and otherwise preparing for events</li></ul><p><b>Please note: </b>Because we are a small team, all employees occasionally assist with projects and events outside their primary responsibilities.</p><p><b>Qualifications</b></p><p>&middot; College degree (Associate or Bachelor) or bookkeeping certification such as CB or CPB</p><p>&middot; <b>A MINIMUM OF FIVE YEARS OF EXPERIENCE IN FULL CYCLE BOOKKEEPING OR ACCOUNTING, WITH PROFICIENCY IN QUICKBOOKS AND SOME EXPERIENCE WITH ACCRUAL ACCOUNTING, IS MANDATORY</b></p><p>&middot; Proficient with Microsoft Word, Excel, and Outlook Mail. Familiar with Adobe Acrobat PDF</p><p>&middot; Strong organizational and time management skills</p><p>&middot; Ability to maintain organized digital records</p><p>&middot; Excellent attention to detail</p><p>&middot; Ability to work independently and as part of a team</p><p>&middot; Experience in, or desire to work in, a small office setting</p><p>&middot; Experience with constituent management software is a plus but not required</p><p><b>Hours</b></p><p>&middot; Minimum three days a week</p><p>&middot; Flexible days / hours, in-office or hybrid</p><p><b>Salary and Benefits</b></p><p>&middot; Full time: $60,000--$70,000 commensurate with qualifications and experience</p><p>&middot; Paid vacation</p><p>&middot; Generous paid holidays (14-16 annually)</p><p>&middot; 401(k) matching</p><p>&middot; Disability and life insurance for full-time employees</p><p><b>To Apply</b></p><p><b>To apply, please submit your r&eacute;sum&eacute;, cover letter (addressed to the Executive Director, Michael A. Pezza Jr.), and any salary requirements to jobs@insurancelibrary.org</b>.</p><p>Pay: $60,000.00 - $70,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Disability insurance</li><li>Flexible schedule</li><li>Life insurance</li><li>Paid time off</li></ul><p>Work Location: Hybrid remote in Boston, MA 02109</p>

Bookkeeper & Administrative Specialist for a Dynamic Nonprofit Organization

Sonos, Inc.

<div>
 At Sonos we want to create the ultimate listening experience for our customers and know that it starts by listening to each other. As part of the Sonos team, you&rsquo;ll collaborate with people of all styles, skill sets, and backgrounds to realize our vision while fostering a community where everyone feels included and empowered to do the best work of their lives.
 <br/>
 <br/>
 At Sonos, we want to create the ultimate listening experience for our customers and connect them to the content they want, where they want it. As part of the Sonos team, you'll collaborate with people of all styles, skill sets, and backgrounds to realize our vision while fostering a community where everyone feels included and empowered to do the best work of their lives.
 <br/>
 <br/>
 As a Junior Embedded Software Engineer, you'll contribute to the software that powers Sonos products and experiences. Working alongside experienced engineers, you'll develop and maintain embedded software that helps deliver reliable playback, seamless device interaction, and high-quality customer experiences across the Sonos ecosystem.
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 You'll gain exposure to a variety of technical domains including embedded systems, APIs and integrations, distributed device communication, music playback, and consumer electronics software development. Through hands-on development, debugging, and cross-functional collaboration, you'll grow your technical skills while helping deliver products and features used by millions of listeners worldwide.
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 <br/>
 In this role, you may be aligned to teams focused on areas such as Player software, APIs and controls, partner integrations, platform capabilities, or future product development based on business needs and individual strengths.
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 This is a hybrid position, allowing for a combination of remote work and in-office collaboration. Qualified applicants must live within commuting distance of a Sonos office location and should expect to be in office a minimum of 3 days per week.
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 <strong>
  <strong>
   What You'll Do
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   Contribute to embedded firmware development in C/C++ on Sonos products.
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   Implement well-scoped features and bug fixes with guidance from senior engineers.
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   Debug issues in embedded environments using logs, traces, and reproduction steps while developing root-cause analysis skills.
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   Collaborate with teammates across software, hardware, QA, product, and other cross-functional teams to deliver reliable releases.
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   Participate in code reviews and learn Sonos development and quality practices.
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   Help improve maintainability and reliability through testing, tooling, automation, and incremental refactoring.
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   Contribute to APIs, software integrations, and platform capabilities that support Sonos products and services.
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   Support the development of new features and enhancements across the Sonos ecosystem.
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   Learn and contribute to systems that enable music playback, device communication, partner integrations, and customer-facing experiences.
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  </li>
 </ul>
 <strong>
  <strong>
   What You'll Need
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  </strong>
 </strong>
 <strong>
  Basic Qualifications
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 </strong>
 <ul>
  <li>
   Bachelor's degree in Computer Science, Computer Engineering, Electrical Engineering, or equivalent experience.
  </li>
  <li>
   Hands-on experience with C/C++ through coursework, internships, co-ops, or professional experience.
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   Exposure to embedded systems or firmware development through projects, internships, lab work, or early-career roles.
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   Familiarity with embedded concepts such as memory constraints, concurrency, and real-time behaviors.
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   Curiosity and strong learning aptitude with the ability to ramp up on unfamiliar systems and technologies.
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   Experience with version control systems such as Git or Perforce.
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   Willingness to engage with AI tools to support day-to-day workflows.
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  Preferred Qualifications
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  <li>
   Experience debugging on-device software using logs, tracing, and performance investigation techniques.
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   Comfort working with APIs, SDKs, and protocol-level interactions.
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   Basic understanding of networking concepts.
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   Interest in audio, music, and consumer electronics.
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   Experience working in a collaborative development environment using code reviews and CI/CD tooling.
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  </li>
 </ul>
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   Visa Sponsorship
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 Sonos is unable to sponsor or take over sponsorship of an employment visa for this role at this time. Applicants must be authorized to work for any U.S. employer now and in the future.
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 Your profile will be reviewed and you'll hear from us once we have an update. At Sonos we take the time to hire right and appreciate your patience.
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 The base pay range for this role based off geographic location is:
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 $93,000 and $115,900
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 The specific pay offered will depend on the candidate&rsquo;s geographic location, as well as qualifications and experience. We apply geographic pay differentials based on the cost of labor in the market. Employees in high-cost locations may be compensated at the upper end of the range, while those in medium or low cost markets may be compensated at the lower end of the range. Your recruiter can provide more details about the specific salary range for your location during the hiring process.
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 Please note that compensation details listed in US job postings reflect the base salary only, and do not include bonus, equity, or benefits.
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 We also offer a comprehensive benefits program with choice and flexibility in mind to help support the health, wealth, and overall well-being of our employees. Regular full time employees in the US are eligible for benefits on day one, including:
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   Medical, Dental, and Vision Insurance
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   A 401(k) plan with company matching and immediate vesting
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   An Open Time Off policy (OTO) so you have maximum opportunity to disconnect and recharge, with no tenure-based vacation accruals required
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   80 hours of sick time upon hire, refreshed annually
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   Up to 12 paid holidays per calendar year
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   Sonos offers a generous paid leave program for new parents or to care for a family member with a serious health condition, as well as short- and long-term disability for your own medical condition
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   Company-paid Disability, Life, and AD&amp;D Insurance
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   Voluntary benefits, including Voluntary Life, AD&amp;D, Accident, and Pet Insurance
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   Mental health benefits to support your holistic well-being
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   A generous employee discount program &amp; Sonos Radio HD - on us!
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  </li>
 </ul>
 Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company&rsquo;s sole discretion, consistent with the law.
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 Notice to U.S. Job Applicants: Sonos is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
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 Sonos is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to accommodations@sonos.com and let us know the nature of your request and your contact information.
</div>


Junior Embedded Software Development Engineer

American Family Insurance

<div>
 This position facilitates agile events for assigned product and services delivery teams. Provides and develops meaningful metrics to drive continuous improvement and to support forecasting and planning.
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  Position Compensation Range
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 $99,000.00 - $167,000.00
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 <strong>
  Pay Rate Type
  <br/>
  <br/>
 </strong>
 Salary
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 <em>
  Compensation may vary based on the job level and your geographic work location.
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  Relocation support is offered for eligible candidates.
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 </em>
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  This position is not eligible for sponsorship now or in the future, including through the OPT/STEM process.
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  Primary Accountabilities
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 </strong>
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  <li>
   Ensures teams follow best practices for frameworks and tools that align with established standards.
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   Enables the team to be self-organized, cross-functional and effective in an environment new to agile delivery.
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   Coaches team to higher level of maturity with predictable delivery at a sustainable pace.
  </li>
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   Facilitates team collaboration, decision making and conflict resolution.
  </li>
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   Helps the team remove impediments and bottlenecks that interrupt the flow of services.
  </li>
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   Partners on the product roadmap, providing techniques to effectively build and manage product backlog and to develop a release strategy that maximizes the value being delivered.
  </li>
  <li>
   Coaches teams to identify and minimize waste, while maximizing value. Navigates dependencies and complex delivery challenges through inter-team collaboration.
  </li>
  <li>
   Serves the organization by increasing awareness and adoption of agile principles and values.
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   <br/>
  </li>
 </ul>
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  Specialized Knowledge &amp; Skills Requirements
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 <ul>
  <li>
   Demonstrated experience providing customer-driven solutions, support, or service.
  </li>
  <li>
   Solid knowledge and understanding of IT product delivery, including experience in a Scrum Master role or related experience.
  </li>
  <li>
   Solid knowledge and understanding of Agile frameworks, principles, and values.
  </li>
  <li>
   Solid knowledge and understanding of Scrum framework and practices.
  </li>
  <li>
   Solid knowledge and understanding of technology practices related to software development lifecycle, IT shared services, QA, and/or DevOps.
  </li>
  <li>
   Strong interpersonal and servant leadership skills.
  </li>
  <li>
   Strong written and verbal communication skills.
  </li>
  <li>
   Strong facilitation and organizational skills.
  </li>
  <li>
   Demonstrated ability to remove impediments, resolve conflict, and motivate team members.
  </li>
  <li>
   Solid knowledge and understanding of collaboration tools, such as Jira and Confluence.
  </li>
  <li>
   Basic knowledge and understanding of scaling frameworks, such as LeSS and Scrum@Scale.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Licenses
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  <br/>
 </strong>
 <ul>
  <li>
   Not Applicable.
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  </li>
 </ul>
 Travel Requirements
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 <ul>
  <li>
   Up to 10%.
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  </li>
 </ul>
 Physical Requirements
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  <li>
   Work that primarily involves sitting/standing.
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   <br/>
  </li>
 </ul>
 Working Conditions
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 <ul>
  <li>
   Not Applicable.
   <br/>
   <br/>
  </li>
 </ul>
 Additional Information
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 <ul>
  <li>
   To ensure a strong start, all employees participate in our New Employee Orientation during their first week.  This experience is held in person at our Madison, WI Headquarters or one of our AmFam core locations to help you connect with our mission, meet key team members and build relationships that support your growth.  At times, sessions may be delivered virtually based on scheduling and availability.
  </li>
  <li>
   Offer to selected candidate will be made contingent on the results of applicable background checks
  </li>
  <li>
   Offer to selected candidate is contingent on signing a non-disclosure agreement for proprietary information, trade secrets, and inventions
  </li>
  <li>
   Sponsorship will not be considered for this position unless specified in the posting
   <br/>
   <br/>
  </li>
 </ul>
 In this Hybrid roe, you will be expected to work a minimum of 10 days per month from one of the following office locations: Madison, WI 53783; Boston, MA 02110
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 Candidates must reside within a 50-mile radius of the office location (or 35-mile radius for Boston / Chicago).
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 Internal employees are welcome to apply, however please refer to the Job Profile/Role FWA and Function Reference document for the functions that correspond to each role. Internal Emloyees may be subject to relocate if offered the role.
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 <br/>
 We provide benefits that support your physical, emotional, and financial wellbeing. You will have access to comprehensive medical, dental, vision and wellbeing benefits that enable you to take care of your health. We also offer a competitive 401(k) contribution, a pension plan, an annual incentive, 9 paid holidays and a paid time off program (23 days accrued annually for full-time employees). In addition, our student loan repayment program and paid-family leave are available to support our employees and their families. Interns and contingent workers are not eligible for American Family Insurance Group benefits.
 <br/>
 <br/>
 We are an equal opportunity employer. It is our policy to comply with all applicable federal, state and local laws pertaining to non-discrimination, non-harassment and equal opportunity. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.
 <br/>
 <br/>
 American Family Insurance is committed to the full inclusion of all qualified individuals. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please email AskHR@AmFam.com to request a reasonable accommodation.
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 <br/>
</div>


Senior Scrum Master

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