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executive assistant

office manager

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administrative assistant iii

administrative assistant senior Jobs in Boston

administrative assistant senior

office administrator

Joyce and Associates

<p><b>Overview</b><br/>We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our office environment. This vital role requires a proactive individual who can seamlessly coordinate administrative functions, manage vendor relationships, oversee scheduling, and support team members to ensure a productive and welcoming workplace. The ideal candidate will bring energy, excellent communication skills, and a passion for creating efficient office processes that enhance overall organizational success. This paid position offers an exciting opportunity to play a central role in maintaining an organized, professional, and positive office atmosphere.</p><p><b>Responsibilities</b></p><ul><li>Overseeing and coordinating quickbooks online including appropriate quickbooks entries. Perform payroll functions through quickbooks online</li><li>Coordinate vendor relationships, including procurement of supplies and services, ensuring timely delivery and cost-effective solutions</li><li>Supervise administrative staff and provide training &amp; development opportunities to foster team growth and efficiency</li><li>Handle human resources tasks such as onboarding new employees, maintaining personnel records, and supporting payroll processes using QuickBooks online</li><li>Oversee budgeting, bookkeeping, and expense tracking to ensure financial accuracy and accountability</li><li>Maintain effective communication across departments by managing calendars, preparing reports, and ensuring smooth information flow</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience in office management or administrative roles with strong organizational skills</li><li>Supervising experience with the ability to lead and motivate teams effectively</li><li>Proficiency in QuickBooks on line</li><li>Experience with human resources functions including onboarding, training &amp; development</li><li>Knowledge of office technology including multi-line phone systems, ai, computer software applications (MS Office Suite), and basic bookkeeping tools</li><li>Ability to multitask efficiently in a fast-paced environment while maintaining attention to detail</li></ul><p>Join us in creating an energetic workplace where organization meets innovation! This role offers the chance to make a meaningful impact by streamlining office operations while supporting our talented team. If you thrive on structure, excel at communication, and are eager to foster a positive work environment&mdash;this is the perfect opportunity for you!</p><p>Job Type: Full-time</p><p>Pay: $32.00 - $40.00 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: Hybrid remote in Boston, MA 02114</p>

Office Manager

Tufts Medical Center

<div><div><div><p><b>Job Profile</b><b> Summary</b></p></div><div><p>
This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following General Administration duties: Produces documents, collects, records, sorts and files information, handles mail, prepares routine reports, makes travel arrangements, arranges appointments, responds to inquiries, data entry, and operates office equipment. An organizational related support or service (administrative or clerical) role or a role that focuses on support of daily business activities (e.g., technical, clinical, non-clinical) operating in a &ldquo;hands on&rdquo; environment. The majority of time is spent in the delivery of support services or activities, typically under supervision. A senior level role that requires broad knowledge of operational procedures and tools obtained through extensive work experience and may require vocational or technical education. Works under limited supervision for routine situations, provides assistance and training to lower level employees, and problems typically are not routine and require analysis to understand.</p></div><p></p><div><p><b><br>
Job Overview</b></p></div><div><p>
This position ensures continuous, efficient, and smooth operation of the department by performing advanced secretarial duties for an executive. Involves being a clerk, receptionist, typist and cognizant of customer service and time. Accomplishes these tasks, in part, by assisting callers, taking messages, managing the department&rsquo;s calendar, placing purchasing orders and maintaining an up- to-date filing system. Handles matters of a routine nature to conserve supervisor&rsquo;s time. This position may supervise or oversee the work of others.</p></div><p></p><div><p><b><br>
Job Description</b></p></div><div><p><b>
Minimum Qualifications</b><b>:</b></p></div><div><p>
1. High School diploma or equivalent.</p></div><div><p>
2. Five (5) years of related experience.</p></div><p></p><div><p><b><br>
Preferred Qualifications</b><b>:</b></p></div><div><p>
1. Seven (7) years of related experience in healthcare.</p></div><p></p><div><p><b><br>
Duties and Responsibilities</b><b>:</b> The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned.</p></div><p></p><div><p><br>
1. Oversees the administration of the Executive&rsquo;s office; sets priorities; enforces regulations; monitors procedures and recommends changes as appropriate.</p></div><div><p>
2. Performs complex and confidential secretarial duties relating to personnel issues; maintains confidential and sensitive information.</p></div><div><p>
3. Assists in the scheduling and planning of the annual budget process; tracks financial reporting requirements and budget calendars.</p></div><div><p>
4. Monitors progress of projects or grants; ensures deadlines are met; reviews completed tasks; ensures changes are made as appropriate; ensures spending is within budget.</p></div><div><p>
5. Types correspondence, reports, memoranda, special projects, technical papers, and related material for department staff as requested. Takes and transcribes dictation of a highly confidential nature.</p></div><div><p>
6. Schedules and coordinates meetings and facilities, which may include travel and lodging arrangements.</p></div><div><p>
7. Receives, handles, and transfers phone calls and messages within the department promptly and courteously.</p></div><div><p>
8. Greets visitors in a friendly, professional manner and direct to appropriate person/place.</p></div><div><p>
9. Collects and gathers information needed for conferences, meetings, and reports.</p></div><div><p>
10. Processes all incoming mail, open and date stamp, organize the schedule of Administrative Manager for action, follow-up, file for review.</p></div><div><p>
11. Makes travel arrangements utilizing the hospital travel agent. Arranges flights, hotels and conferences as requested. Maintains appropriate documentation in accordance with established hospital policy and submits expenses for reimbursement.</p></div><div><p>
12. Maintains office files through development of an organized and efficient filing system. Ensures that filing is maintained on a daily basis. Filing will also include maintaining a directory on the hospital network to minimize the need for paper filing.</p></div><div><p>
13. Processes hospital forms including, but not limited to: employee action form, purchase requisition, request for payment, and petty cash. Ensures that appropriate documentation is attached to each form.</p></div><div><p>
14. May act as a lead for other clerical personnel.</p></div><div><p>
15. Maintains and orders office supplies as necessary.</p></div><div><p>
16. Communicates equipment problems beyond the scope of departmental repair to Medical Engineering personnel.</p></div><div><p>
17. Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.</p></div><div><p>
18. Maintains collaborative, team relationships with peers and colleagues in order to effectively contribute to the working groups achievement of goals, and to help foster a positive work environment.</p></div><div><p>
19. Monitors the unit cost and quality of departmental supplies purchased from outside vendors. Negotiates purchase agreements with vendors.</p></div><div><p>
20. Attends meetings, as requested, and prepares meeting notes for distribution. Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy and procedures.</p></div><div><p>
21. Coordinates the assignment and set up of new staff, processing network request forms, passwords and ordering and setup of new equipment.</p></div><p></p><div><p><b><br>
Physical Requirements:</b></p></div><div><p>
1. Normal office setting.</p></div><div><p>
2. Frequent contact with patients, medical staff, and department personnel.</p></div><p></p><div><p><b><br>
Skills &amp; Abilities:</b></p></div><div><p>
1. Ability to manage multiple, simultaneous tasks and prioritize according to established criteria and protocols.</p></div><div><p>
2. Good organizational and communication skills, both verbal (in-person and with telephone phone) and written in English.</p></div><div><p>
3. Good computer skills using Microsoft office including Outlook, Excel, and PowerPoint.</p></div><div><p>
4. Ability to ensure accurate message taking.</p></div><div><p>
5. Excellent interpersonal skills.</p></div><div><p>
6. Ability to work under pressure.</p></div><div><p>
7. Ability to visualize the big picture independently with minimal supervision and direction.</p></div><div><p>
8. Excellent proofreading skills.</p></div><div><p>
9. In-depth understanding of office management and daily operations.</p></div><div><p>
10. Working knowledge of office equipment, such as printers and fax machines.
</p></div><div><p>11. Highly resourceful team player who can effectively work with staff and senior level managers.</p></div><div><p>
12. Ability to adapt to conflicting and/or changing priorities.</p></div></div><p></p><p><br>
At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals, while rewarding the important work you do every day.</p><p></p><p>
The base pay ranges reflect the minimum qualifications for the role. Individual offers are determined using a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals.</p><p></p><p>
Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth&mdash;one of the many ways we invest in you so you can thrive both at work and outside of it.</p><p></p><p><b><br>
Pay Range</b><b>:</b></p><br>
<p></p>
$21.53 - $26.91</div>

Administrative Assistant III

Redgate

<div>
 <p>
  <strong>
   Overview
  </strong>
 </p>
 <p>
  The Office Manager is responsible for creating a welcoming, professional, and highly efficient work environment at our Boston headquarters, while also providing operational support to our Mid-Atlantic and Raleigh offices. This role ensures seamless office operations, manages front-of-house hospitality, and provides administrative support to Redgate&rsquo;s Principals. The Office Manager oversees office operations, facilities, vendor relationships, and technology coordination. The Office Manager is a proactive problem-solver who anticipates needs, improves processes, upholds brand and cultural standards, and approaches every internal and external stakeholder with a strong client-service mindset.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Office Operations &amp; Facilities Management
  </strong>
 </p>
 <ul>
  <li>
   Serve as the primary point of contact for daily office operations.
  </li>
  <li>
   Manage office supplies, kitchen inventory, mail, shipments, and equipment.
  </li>
  <li>
   Coordinate with building management, security, and facilities vendors.
  </li>
  <li>
   Oversee workspace organization, cleanliness, and general office presentation.
  </li>
  <li>
   Support office maintenance requests and coordinate service providers as needed.
  </li>
  <li>
   Manage office access cards and visitor protocols.
  </li>
  <li>
   Support new hire onboarding from the workplace perspective, including workspace setup, equipment coordination, and providing a welcoming first day experience.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Multi‑Office Support &amp; Coordination
  </strong>
 </p>
 <ul>
  <li>
   Provide remote operational support for Mid‑Atlantic and Raleigh offices, coordinating vendors, supplies, workspace standards, and employee needs.
  </li>
  <li>
   Serve as an operational escalation point for non‑Boston locations.
  </li>
  <li>
   Work with local point‑persons (as applicable) to ensure consistency in office experience and operations support.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Front of House Hospitality
  </strong>
 </p>
 <ul>
  <li>
   Greet guests, clients and vendors &ndash; ensure a polished front-of-house experience.
  </li>
  <li>
   Manage reception duties, including answering calls and directing inquiries.
  </li>
  <li>
   Ensure common areas and meeting rooms are maintained and prepared for use.
  </li>
  <li>
   Coordinate catering and hospitality needs for meetings and internal gatherings.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Administrative Support to Principals
  </strong>
 </p>
 <ul>
  <li>
   Provide occasional support to Principals with scheduling, travel coordination, reservations, and meeting logistics.
  </li>
  <li>
   Provide occasional assistance with expense submissions, document scanning and preparation, statement coding and other administrative tasks as needed.
  </li>
  <li>
   Provide occasional general administrative support to team members across the firm.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Event Logistic Support
  </strong>
 </p>
 <ul>
  <li>
   Support company event logistics such as space bookings, catering, supplies, vendor coordination, and setup/breakdown.
  </li>
  <li>
   Partner with the HR Manager on execution of office-wide events, celebrations, and wellness initiatives.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Vendor &amp; Technology Coordination
  </strong>
 </p>
 <ul>
  <li>
   Manage relationships with key office vendors, ensuring high-quality service and timely issue resolution.
  </li>
  <li>
   Work closely with third party IT vendor to support all office technology needs, including hardware, software, conference room AV, and equipment functionality.
  </li>
  <li>
   Troubleshoot basic IT questions and issues before escalating to IT vendor.
  </li>
  <li>
   Monitor ongoing technology performance and escalate issues to IT vendor as needed, ensuring employees have the tools they need to work effectively.
  </li>
 </ul>
 <p>
  <strong>
  </strong>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   5+ years of experience in office management, administrative support, or similar roles.
  </li>
  <li>
   Strong organizational and multitasking skills with a high attention to detail.
  </li>
  <li>
   Excellent communication and interpersonal skills.
  </li>
  <li>
   Proficiency with Microsoft Office Suite and comfort with learning new systems.
  </li>
  <li>
   Embraces new technologies and looks for ways to streamline operations and elevate the overall office experience.
  </li>
  <li>
   Ability to handle sensitive information with professionalism and discretion.
  </li>
  <li>
   Client-service mindset with a proactive and positive approach.
  </li>
  <li>
   Takes initiative, anticipates needs, and maintains a high standard of excellence.
  </li>
  <li>
   Builds strong relationships, delivers outstanding hospitality, and supports a collaborative environment.
  </li>
  <li>
   Approaches challenges with openness, curiosity, and a team-first attitude.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Compensation
  </strong>
 </p>
 <p>
  The salary range for this position is $85,000 - $100,000. Actual compensation within the range will be dependent upon the individual's skills, experience, qualifications and location, and applicable employment laws. In addition to base pay, you may be eligible to participate in our performance-based incentive compensation bonus plan.
 </p>
 <p>
  <br/>
 </p>
 <p>
  In addition, Redgate offers an attractive benefits package that includes a performance bonus based on individual and organizational success, health care coverage, dental, vision, and a 401(k) plan with an employer matching contribution policy.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Redgate is an inclusive, Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, political affiliation, disability, genetic information, age, membership in an employee organization, parental status (including pregnancy), military service, any other legally protected class, or other non-merit factors.
 </p>
 <p>
 </p>
</div>


Dana-Farber Cancer Institute

<div><div><div><div>Job Ref:</div><div>
JR-2014</div></div><br>
<div><div>Location:</div><div>
450 Brookline Ave, BOSTON, MA 02215</div><br>
</div>
<div><div>Category:</div><div>
Administration Support/Customer Service</div></div><br>
<div><div>Employment Type:</div><div>
Full time</div></div><br>
<div><div>Work Location:</div><div>
Hybrid: 2-3 days onsite/week</div></div><br>
<div></div><div><div>Salary/Pay Rate:</div><div>
$56,310.00 - $69,930.00 per year</div>
</div></div><p><b>Overview</b></p>
<p></p><div><div>Under moderate supervision, the Administrative Specialist II provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute&rsquo;s mission. The Administrative Specialist II uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist II may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards.<p>
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.</p><div><b><br>
Primary Duties and Responsibilities:</b></div><div><div><div><div><div><div><div><div><div><p>
Under moderate supervision, will perform the following:<br>
1. Provide administrative support for Directors, department managers, clinicians, and/or faculty.<br>
2. Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues.<br>
3. Manage meeting planning and schedules for individuals and teams within assigned department group.<br>
4. May liaise between patient and clinical staff to provide scheduling support.<br>
5. Draft communications for members of the department or individuals that the position is supporting for review.<br>
6. May be responsible for data entry.<br>
7. Provide email and phone communication with internal and external teams or collaborators.<br>
8. May serve as onsite representative for external groups, visitors, or collaborators.<br>
9. Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing.<br>
10. Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering.<br>
11. Coordinate travel arrangements as required/needed by department staff.<br>
12. Expected to identify and escalate areas of need regarding workflows to supervisors.<br>
13. May participate in training and onboarding new staff.<br>
14. Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.<br>
15. Other duties as assigned.</p><p><b>
Knowledge, Skills and Abilities:</b></p><ul><li>Strong written and oral communication skills.</li><li>Proficient knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe.</li><li>Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.</li><li>Must possess the ability to problem solve with minimal guidance, maintain confidentiality, and pay attention to detail.</li><li>Excellent ability to organize, multi-task, prioritize, and follow-through.</li></ul><p><b>
Minimum Job Qualifications:</b></p><p>
Minimum Education:<br>
High school diploma required. Bachelor&rsquo;s degree preferred.<br>
<br>
Minimum Experience:<br>
3 years of relevant experience.</p><p><b>
Supervisory Responsibilities:</b></p><p>
None</p><p><b>
Patient Contact:</b></p><p>
Yes, may have patient contact</p></div></div></div></div></div></div></div></div></div><p>
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to .</p><p>
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
</p><h3 class="jobSectionHeader"><b>EEO Poster</b></h3>
.<p>
Pay Transparency Statement</p><p>
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate&rsquo;s relevant experience, skills and qualifications.</p><p>
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).</p>
$56,310.00 - $69,930.00</div></div></div><p></p>

Administrative Specialist - Multiple Myeloma

<div><div><div><div>Job Ref:</div><div>
JR-1927</div></div><br>
<div><div>Location:</div><div>
450 Brookline Ave, BOSTON, MA 02215</div><br>
</div>
<div><div>Category:</div><div>
Administration Support/Customer Service</div></div><br>
<div><div>Employment Type:</div><div>
Full time</div></div><br>
<div><div>Work Location:</div><div>
Hybrid: 2-3 days onsite/week</div></div><br>
<div></div><div><div>Salary/Pay Rate:</div><div>
$95,400.00 - $111,200.00 per year</div>
</div></div><p><b>Overview</b></p>
<p></p><div><div>The Executive Assistant, Office of the Executive Vice President &amp; Chief Operating and Transformation Officer (EVP/COTO), serves as the primary administrative partner to the EVP/COTO, providing high-level, proactive support in a fast-paced, complex environment. This role anticipates executive needs, manages priorities, and ensures seamless coordination of the COTO&rsquo;s calendar, meetings, travel, and events.<br>
<br>
Acting as a trusted representative of the EVP/COTO&rsquo;s office, the Executive Assistant handles sensitive communications and materials with discretion and sound judgment. The role prepares executive correspondence and presentations, coordinates meetings and large-scale events, supports workforce and onboarding processes, and oversees key administrative and financial operations.<br>
<br>
The Executive Assistant also supports operational and project initiatives, partners across teams, and drives continuous improvement in workflows and service quality. Success in this role requires strong judgment, organization, communication skills, and the ability to operate effectively in a dynamic, matrixed organization.<p>
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.</p><p><b><br>
PRIMARY DUTIES AND RESPONSIBILITIES:
</b></p><ul><li>Under minimal supervision will perform the following:</li><li>
Provide knowledgeable and skilled general administrative support primarily to Executive Vice President(s). Responsibilities to include:</li><li>
Advanced communications support,</li><li>
Proactively triaging issues as they arise and determining appropriate action in response to inquiries,</li><li>
Act as designee of leader in specified areas as directed.</li><li>
Complex calendar management of senior executives and anticipating conflicts before they arise.</li><li>
Assist executive(s) in preparing presentations as needed; ensure room reservations and A/V equipment is set-up appropriately for EVP hosted meeting.</li><li>
Collaborate with leadership, HR, and hiring managers to manage and execute a smooth process for requirement and onboarding new hires.</li><li>
Work with leaders to track departmental workforce, i.e., employees, contractors, consultants, and keep organizational charts updated and compiled.</li><li>
May be responsible for managing in person events, ensuring there are appropriate speakers, hosts, and catering arranged.</li><li>
Coordinate department events, retreats, leadership meetings and other group meetings with internal and external entities.</li><li>
Prepare documents and correspondence that may be highly confidential or politically sensitive in nature. Book complex domestic and/or international travel itineraries.</li><li>
Attend administrative leadership team meetings as requested, ensuring these meetings have identified facilitators, agendas, and that action items are recorded and followed up on.</li><li>
May process invoices to ensure vendors are paid in a timely fashion, assign proper budget codes and coordinate reimbursements.</li><li>
Oversee department purchasing cards, online reconciliation, statement and receipts submission to Accounts Payable in a timely manner.</li><li>
Process various requisitions, purchase orders, personnel and other forms needed for the department&rsquo;s administration.</li><li>
May provide oversight of operational/administrative functions to department managers, including maintaining SOPs and educating staff as needed.</li><li>
Maintain a high-level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.</li><li>
Help to improve workflow, operating efficiency, and service quality within the department.</li><li>
May provide mentorship, supervision, or management to junior administrative staff.</li></ul><p><b>
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
</b></p><ul><li>Stellar communication skills, both written and verbal.</li><li>
Advanced knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, Adobe.</li><li>
Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.</li><li>
Resourceful with strong problem-solving skills.</li><li>
Ability to engage with appropriate urgency in situations that require quick response or turnaround.</li><li>
Ability to independently prioritize high volume of tasks and manage competing priorities.</li><li>
Demonstrated competency with budgeting and office systems and standard computer programs; ability to teach others as needed.</li><li>
Ability to work collaboratively with a wide range of people and diverse cultures.</li><li>
Ability to handle Interactions that require confidentiality and diplomacy.</li></ul><p><b>
MINIMUM JOB QUALIFICATIONS:
</b></p><p>Minimum Education:</p><p>
High school diploma required. Bachelor&rsquo;s degree preferred.</p><p>
Minimum Experience:</p><p>
8 years of administrative experience of which 3 years must be in an Executive Assistant role.</p><p>
License/Certification/Registration:</p><p>
N/A</p><p>
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to .</p><p>
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
</p><h3 class="jobSectionHeader"><b>EEO Poster</b></h3>
.<p>
Pay Transparency Statement</p><p>
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate&rsquo;s relevant experience, skills and qualifications.</p><p>
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).</p></div></div></div><p></p>

Executive Assistant to the EVP/COO/CTO

Marsh McLennan Agency

<div><p><b>New Business Coordinator, Retirement</b></p><p>
The New Business Coordinator will work directly with the President and Executive Vice President of MMA&rsquo;s Retirement Services division on new business development. The Business Development Administrator will be responsible for gathering client and prospect information and will work closely alongside the Sales Professionals to organize marketing campaigns, coordinate client projects, and prepare materials for client meetings and events. In this role, the New Business Coordinator will enhance their technical and creative skills, learn new tools and programs, and interact daily with MMA&rsquo;s top clients!</p><h2 class="jobSectionHeader"><b>
Our not-so-secret sauce.</b></h2><p>
Award-winning, inclusive, Top Workplace culture doesn&rsquo;t happen overnight. It&rsquo;s a result of hard work by extraordinary people. More than 10,000 of the industry&rsquo;s brightest talent drive our efforts to deliver purposeful work and meaningful impact every day. Learn more about what makes us different and how you can thrive as a New Business Coordinator at MMA.</p><p></p><p>
Marsh McLennan Agency (MMA) provides business insurance, employee health &amp; benefits, retirement, and private client insurance solutions to organizations and individuals seeking limitless possibilities. With 170 offices across North America, we combine the personalized service model of a local consultant with the global resources of the world&rsquo;s leading professional services firm, Marsh McLennan (NYSE: MMC).</p><p></p><p><b>
A day in the life.
</b></p><p><b>Prospect, Pipeline &amp; Client Management</b></p><ul><li>
Perform marketplace and competitor research (web and phone)</li><li>
Coordinate activities and deliverables with Marketing department regarding campaigns, events, networking activities</li><li>
Ensure project plans for clients are current and communicate changes to Account Managers</li><li>
Schedule client and team meetings with both internal and external audiences</li></ul><p><b>
Sales Process Coordination</b></p><ul><li>
Coordinate with Accounting Managers and Consultants to track deliverables</li><li>
Create presentations in concert with Marketing</li><li>
Perform all support work required for on-boarding of a new client (e.g. welcome letter, new commission worksheet, service agreements)</li><li>
Attend meetings and summarize meeting notes</li></ul><p><b>
Systems Support</b></p><ul><li>
In support of all reporting requirements, manage the timely input and data integrity within all MMA systems</li><li>
Tracking and auditing of revenue with Finance department</li></ul><p></p><p><b>
Our future colleague.</b></p><p>
We&rsquo;d love to meet you if your professional track record includes these skills:</p><ul><li>
Previous experience working in an administrative function or experience working in a sales environment</li><li>
Proficiency in Microsoft Office Suite &amp; aptitude for learning and leveraging technology (Nice to have: Salesforce experience)</li><li>
Strong organizational, communication, time management, and drive for results</li><li>
Ability to work well independently/self-motivated</li><li>
Industry experience a plus but not required (401(k), retirement services, retirement recordkeeper)</li><li>
A shared commitment to our core values; Collaboration, Accountability, Innovation, Passion and Integrity</li></ul><p></p><p>
We know there are excellent candidates who might not check all of these boxes. Don&rsquo;t be shy. If you&rsquo;re close, we&rsquo;d be very interested in meeting you.</p><p></p><p><b>
Valuable benefits.</b></p><p>
We value and respect the impact our colleagues make every day both inside and outside our organization. We&rsquo;ve built a culture that promotes colleague well-being through robust benefit programs and resources, encourages professional and personal development, and celebrates opportunities to pursue the projects and causes that give colleagues fulfilment outside of work.
</p><p></p><p>Some benefits included in this role are:</p><ul><li>
Medical, dental and vision plans</li><li>
401(k) match after one year</li><li>
Contribute toward student loan debt</li><li>
Generous paid time-off programs ensure you have time to recharge including vacation days, personal days, sick days, holidays, volunteer day, and days for learning &amp; development</li><li>
Tuition reimbursement and professional development opportunities</li><li>
Charitable contribution match programs</li><li>
Stock purchase opportunities</li></ul><p>
To learn more about a career at MMA, check us out online: http://marshmma.com/careers or flip through our recruiting brochure: https://bit.ly/3Qpcjmw</p><p></p><p>
Follow us on social media to meet our colleagues and see what makes us tick:</p><ul><li>
https://www.instagram.com/lifeatmma/</li><li>
https://www.facebook.com/LifeatMMA</li><li>
https://twitter.com/LifeatMMA</li><li>
https://www.linkedin.com/company/marsh-mclennan-agency/</li></ul><p></p><p><b>
Who </b><b><i>you</i></b><b> are is who </b><b><i>we</i></b><b> are.
</b></p><p>We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. We are always seeking those with ethics, talent, and ambition who are interested in joining our client-focused teams.</p><p></p><p>
Marsh McLennan and its affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.</p><p><br>
The applicable base salary range for this role is $59,700 to $111,200.</p><p>
The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.<br>
<br>
We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.</p></div>

New Business Coordinator

Law Offices of Michael P. Joyce, P.C.

<p>This is a great opportunity to join a busy litigation team and to work on complex toxic tort lawsuits on behalf of the great working class and their families.</p><p>Our firm is looking for a litigation assistant to manage our front office daily and to perform a variety of administrative and clerical tasks.</p><p>As an assistant, you will be the first point of contact for our firm. Your duties will include offering administrative support across the organization. You will also coordinate front-office activities, including distributing correspondence and redirecting phone calls.</p><p><b>Responsibilities include, but are not limited to:</b></p><ul><li>Answer, screen, and forward incoming phone calls</li><li>Receive, sort and distribute daily mail/deliveries</li><li>Manage inventory of office supplies and orders</li><li>Keep updated records of office expenses and costs</li><li>Perform clerical receptionist duties, including but not limited to filing, photocopying, transcribing, faxing, and assisting other team members</li><li>Act as a liaison with building/landlord</li><li>Update calendars and schedule meetings</li><li>Arrange travel and accommodations, and prepare vouchers</li></ul><p><b>Additional Tasks may include:</b></p><p>&middot; <b>Drafting correspondence, pleadings, and discovery (requests and responses)</b></p><p>&middot; Filing documents electronically</p><p>&middot; Ensuring effective service of documents (electronic and hard copies)</p><p>&middot; Submitting and following up on requests for medical records, Social Security records, and personnel records</p><p>&middot; Composing summaries of records</p><p>&middot; Maintaining and managing case deadlines</p><p>&middot; Performing electronic research</p><p>&middot; Proofreading documents</p><p>. processing invoices and case expenses</p><p><b>Strongly Preferred Qualifications:</b></p><p>&middot; <b>AT LEAST one (1) year of litigation experience</b> in a law firm or similar legal environment</p><p>&middot; Bachelor&rsquo;s Degree</p><p>&middot; Pleasant and professional demeanor</p><p>&middot; Ability to work collaboratively with all members of the office team, as well as with outside co-counsel</p><p>Compensation and hours will be commensurate with the experience and skills of the successful candidate.</p><p>For consideration, please submit your cover letter, salary requirements, and resume.</p><p>Job Type: Full-time</p><p>Salary is commensurate with experience. Typically ranges from $35,000.00 - $65,000.00 per year to start</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul><p>Schedule:</p><ul><li>Monday to Friday</li></ul><p>Supplemental pay types:</p><ul><li>Bonus pay</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Microsoft Office: 1 year (Preferred)</li><li>Paralegal: 1 year (Preferred)</li></ul><p>Work Location:</p><ul><li>On location</li></ul><p>Company's website:</p><ul><li>mpjoyce@mpjoycelaw.com</li></ul><p>Benefit Conditions:</p><ul><li>Waiting period may apply</li><li>Only full-time employees eligible</li></ul><p>Work Remotely:</p><ul><li>Days available upon request. Otherwise, full time location at office</li></ul><p>Work Location: One location, 1 International Place, Boston, MA 02110</p><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid time off</li></ul><p>Schedule:</p><ul><li>8 hour shift</li><li>Monday to Friday</li></ul><p>Work Location: In person</p>

Legal Administrative Assistant/Paralegal

Explore 119+ Office administrator in Boston this March. Find roles across top companies and apply now to boost your career.

119 office administrator jobs In Boston

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New Business Coordinator

Legal Administrative Assistant/Paralegal