administrative assistant

executive assistant

office manager

administrative coordinator Jobs in Boston

administrative coordinator

administrative specialist /hr assistant Jobs in Boston

administrative specialist /hr assistant

office administrator

EMA Wellness

<p><b>Position Title: Office Manager</b></p><p><b>Position Overview:</b></p><p>The Office Manager will report to the CEO and oversee daily administrative operations, ensuring the workplace runs efficiently by managing staff, coordinating procedures, and maintaining vendor relationships. Key responsibilities will include managing office budgets, supplies, and equipment, purchasing of specific office and project specific needs while supporting HR functions like onboarding, scheduling, and implementing office policies. The Office Manager will work to ensure other employees have what they need to succeed.</p><p><b>Core Responsibilities</b></p><ul><li>Administrative Operations: organizing all contracts, agreements and company documentation; updating employee records; Managing day-to-day operations, including managing mail, answering phones, and maintaining files.</li><li>Vendor &amp; Facility Management: Overseeing office, equipment, and maintenance; negotiating contracts with vendors and service providers.</li><li>Financial Administration: Handling office budgets, expense tracking, certain purchasing taks, and work with consultants for AP and AR and invoice processing</li><li>Staff Support: Assisting with employee onboarding, training, and maintaining personnel records.</li></ul><p>&middot; Regularly updating employee health and</p><p>&middot; Planning company events, such as retreats and holiday parties</p><ul><li>Office Culture &amp; Safety: Organizing events, team-building activities, and ensuring compliance with safety policies.</li></ul><p><b>Key Performance Indicators</b></p><ul><li>Office efficiency and organization.</li><li>Budget adherence, receivables kept current</li><li>Employee satisfaction and productivity.</li></ul><p><b>Education</b></p><p>&middot; Bachelor&rsquo;s degree with MBA or equivalent [SS1]</p><p><b>Experience</b></p><ul><li>Relevant experience in a small, high growth business</li><li>Experience: Previous experience in office administration or as an office assistant.</li><li>Skills: Exceptional organizational, multitasking, and leadership skills.</li><li>Communication: Strong verbal and written communication for liaising with staff and external partners.</li><li>Technology: Proficiency in Microsoft Office Suite, scheduling tools, and CRM systems.</li></ul><p><b>Competencies &amp; Personal Attributes</b></p><p>&middot; Leadership &ndash; Ability to lead people and get results through others.</p><p>&middot; Interpersonal &ndash; Superior interpersonal communication and management skills.</p><p>&middot; Problem Solving &ndash;Fluency in synthesizing large amounts of complex information into a coherent communication or solution based plan.</p><p>&middot; Entrepreneurial - Ability to work rapidly both independently and as part of a team in a dynamic environment.</p><p>&middot; Customer Service &ndash; Responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for services and assistance.</p><p>&middot; Planning/organizing &ndash; Prioritizes and plans work activities; uses time efficiently; sets goals and objectives; develops realistic action plans.</p><p>&middot; Oral communication &ndash; Speaks clearly and persuasively in positive or negative situations; listens and obtains clarification when needed; demonstrates group presentation skills; fluent in written and spoken English.</p><p>&middot; Dependability &ndash; Follows through on requests and instructions; responds to management direction; keeps commitments.</p><p>&middot; Initiative &ndash; Takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.</p><p>&middot; Innovation &ndash; Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others attention.</p><p>&middot; Quality Orientation &ndash; Strong attention to detail; driven by exceeding quality standards.</p><p>[SS1]I think BA is fine</p><p>Pay: $60,000.00 - $80,000.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: Hybrid remote in Boston, MA 02116</p>

Office Manager

Income Research + Management

<div>
 <p>
  <strong>
   Income Research + Management
  </strong>
 </p>
 <p>
  Income Research + Management is a Boston-based, privately owned, fixed income asset management firm. IR+M delivers strong performance and consistent results through a rigorous, bottom-up security selection process and strives to provide best-in-class client service to our 900+ institutional and private wealth clients.
 </p>
 <p>
  Founded in 1987 and located in the heart of Boston&rsquo;s financial district, IR+M employs 200+ full time professionals and currently manages $130+ Billion in assets. We offer industry-leading benefits, as well as a challenging, collegial, and rewarding workplace with high levels of employee engagement.
 </p>
 <p>
  Our culture is driven by a diverse workforce and rooted in our Core Values of being &ldquo;IR+M&rdquo;:
 </p>
 <p>
 </p>
 <p>
  <strong>
   Open Position: Office Manager
  </strong>
 </p>
 <p>
 </p>
 <p>
  <strong>
   Job Description:
  </strong>
 </p>
 <p>
  We are seeking a highly execution-oriented Office Manager &amp; Executive Operations Partner to serve as a hands-on leader overseeing the day-to-day functioning of the office while providing senior administrative support to executive leadership. This role is deeply embedded in the operational backbone of the firm and requires someone who thrives in the details, enjoys being fully immersed in administrative work, and takes pride in operational excellence.
 </p>
 <p>
  This individual will take primary ownership of office operations, facilities, and administrative team leadership, while also supporting recruiting coordination and delivering high-quality executive assistance.
 </p>
 <p>
  The ideal candidate is calm under pressure, exceptionally organized, service-minded, and energized by being the person who makes everything run smoothly. This role is a high-impact, execution-focused position for someone who values precision, responsiveness, and operational excellence.
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <p>
 </p>
 <p>
  <strong>
   Office Management &amp; Facilities Leadership
  </strong>
 </p>
 <ul>
  <li>
   Oversee daily office operations, ensuring a highly functional, organized, and professional environment
  </li>
  <li>
   Own complex calendar management with precision, prioritization, and proactive conflict resolution
  </li>
  <li>
   Manage relationships with building management and vendors
  </li>
  <li>
   Coordinate repairs, maintenance, supplies, and equipment procurement as needed
  </li>
  <li>
   Lead office projects including moves, reconfigurations, and improvements
  </li>
  <li>
   Monitor administrative and facilities-related budgets and expenses
  </li>
  <li>
   Ensure a best-in-class in-office experience for employees and visitors
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   Administrative Team Management
  </strong>
 </p>
 <ul>
  <li>
   Directly supervise and actively support a team of administrative professionals
  </li>
  <li>
   Set clear expectations for responsiveness, quality, and service standards
  </li>
  <li>
   Work closely with others on the Workplace Management team to ensure seamless execution of daily office operations
  </li>
  <li>
   Ensure strong coverage models and cross-training to eliminate gaps
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   Reception &amp; Workplace Experience Oversight
  </strong>
 </p>
 <ul>
  <li>
   Maintain professional, polished experience for employees and visitors
  </li>
  <li>
   Establish consistent protocols for visitor management and phone coverage
  </li>
  <li>
   Ensure reception operates with warmth, discretion, and efficiency
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   Recruiting Coordination &amp; Candidate Experience
  </strong>
 </p>
 <ul>
  <li>
   Partner with HCM to coordinate interview scheduling across multiple stakeholders with precision and responsiveness
  </li>
  <li>
   Manage candidate logistics, including onsite scheduling and interview coordination
  </li>
  <li>
   Greet candidates and serve as the primary point of contact during onsite interviews
  </li>
  <li>
   Ensure a professional, welcoming, and seamless in-office candidate experience
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   7+ years of progressively responsible administrative experience.
  </li>
  <li>
   3+ years of experience managing or mentoring administrative staff
  </li>
  <li>
   Exceptional organizational skills with strong attention to detail
  </li>
  <li>
   Ability to remain composed under pressure.
  </li>
  <li>
   Professional maturity and sound judgment in handling confidential matters
  </li>
  <li>
   Advanced proficiency in Microsoft Office Suite and business collaboration tools
  </li>
 </ul>
 <p>
 </p>
 <p>
  <em>
   IR+M operates in a hybrid model. This role requires on-site presence 4+ days a week.
  </em>
 </p>
 <p>
 </p>
 <p>
  <strong>
   Education Requirement:
  </strong>
  Bachelor&rsquo;s degree
 </p>
 <p>
 </p>
 <p>
  <strong>
   Base Salary:
  </strong>
  $85,000 - $110,000
 </p>
 <p>
 </p>
 <p>
  <strong>
   Bonus Eligibility
  </strong>
 </p>
 <p>
  This role is eligible for an annual discretionary bonus.
 </p>
 <p>
 </p>
 <p>
  <em>
   Applicants must be authorized to work in the U.S. for any employer. IR+M is unable to sponsor or assume sponsorship of employment visas.
  </em>
 </p>
</div>


Dana-Farber Cancer Institute

<div><div><div><div>Job Ref:</div><div>
JR-2963</div></div><br>
<div><div>Location:</div><div>
450 Brookline Ave, BOSTON, MA 02215</div><br>
</div>
<div><div>Category:</div><div>
Administration Support/Customer Service</div></div><br>
<div><div>Employment Type:</div><div>
Full time</div></div><br>
<div><div>Work Location:</div><div>
Hybrid: 2-3 days onsite/week</div></div><br>
<div></div><div><div>Salary/Pay Rate:</div><div>
$50,070.00 - $60,730.00 per year</div>
</div></div><p><b>Overview</b></p>
<p></p><div><div>Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute&rsquo;s mission. The Administrative Specialist I uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist I may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards.<p>
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.</p><p><br>
Under close supervision, will perform the following:</p><ul><li>
Provide administrative support for the department, clinicians, and/or faculty.</li><li>
Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues.</li><li>
Manage meeting planning and schedules for individuals and teams within assigned department group.</li><li>
May liaise between patient and clinical staff to provide scheduling support.</li><li>
Draft communications for members of the department or individuals that the position is supporting for review.</li><li>
May be responsible for data entry.</li><li>
Provide email and phone communication with internal and external teams or collaborators.</li><li>
May serve as onsite representative for external groups, visitors, or collaborators.</li><li>
Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing.</li><li>
Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering.</li><li>
Coordinate travel arrangements as required/needed by department staff.</li><li>
Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.</li><li>
Other duties as assigned.</li></ul><p><b>
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
</b></p><ul><li>Good written and oral communication skills.</li><li>
Basic knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe.</li><li>
Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.</li><li>
Must possess the ability to identify and work to resolve problems, maintain confidentiality, and pay attention to detail.</li><li>
Ability to organize, multi-task, prioritize, and follow-through.</li></ul><p><b>
MINIMUM JOB QUALIFICATIONS:
</b></p><ul><li>High school diploma required. Bachelor&rsquo;s degree preferred.</li><li>
1 year of relevant experience.</li></ul><p>
License/Certification/Registration: N/A</p><p><b>
SUPERVISORY RESPONSIBILITIES:</b> No</p><p><b>
PATIENT CONTACT: </b>Yes, may have patient contact.</p><p>
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to .</p><p>
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
</p><h3 class="jobSectionHeader"><b>EEO Poster</b></h3>
.<p>
Pay Transparency Statement</p><p>
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate&rsquo;s relevant experience, skills and qualifications.</p><p>
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).</p>
$50,070.00 - $60,730.00</div></div></div><p></p>

Administrative Specialist - Breast Oncology

Alexion Pharmaceuticals

<div><div><div>Location: Boston, United States
</div><div>Job reference: R-249829</div>
<div>Date posted: 04/09/2026</div>
</div><div><p><b>This is what you will do:</b></p><p>
Performs variety of administrative activities in support of Senior Leader(s) and functional areas. Maintains and modifies Senior Leaders schedule. Manages travel and meeting logistics. Gathers, collects, and track information within the functional area/team. May handle special projects and execute research and data analysis tasks. Coordinates activities between departments and outside parties. Contacts company employees at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature. Handles details of a highly confidential and critical nature.</p><p><b>
You will be responsible for:</b></p><ul><li>
Scheduling meetings, managing inbox and managing calendars using MS Outlook including the use of meeting technologies such as video conferencing and audio-conferencing tools such as Teams. Handling day to day administrative responsibilities.</li><li>
Responsible for ensuring AstraZeneca&rsquo;s/Alexion AI tools remain adaptable and continuously improved by staying current with emerging AI technologies and integrating ongoing learning into workflows</li><li>
Preparing complex, ever changing domestic travel arrangements; including booking flights, accommodation, car service, arranging meetings and preparation of itineraries</li><li>
Managing files and team collaboration sites including managing access lists, directories and basic assistance with the usage of collaboration locations.</li><li>
Liaising with senior level executives and their staff to coordinate activities and meetings around the globe</li><li>
Handling extremely confidential and proprietary information with utmost discretion</li><li>
Coordinating both small and large meetings, conference calls and global video conferences including advanced preparation of materials and audio/visual facilities</li><li>
Processing invoices and expenses ensuring all are paid on time while adhering to strict compliance guidelines, play a key role in budget tracking</li><li>
Willingness to learn and adapt to changing technology. Partnering with information technology on continuous improvement initiatives. Eager to lead the adoption of new technologies and help ensure their successful utilization. Open and manage Purchase Orders in SAP</li><li>
Mailing, tracking and documenting confidential documents</li><li>
Responsible for filing, copying, scanning and faxing</li><li>
Other duties as assigned</li></ul><p><b>
You will need to have:</b></p><p>
The ideal candidate will have a strong work ethic, be professional, organized and detail oriented. This is a team-oriented position that plays an integral role in facilitating processes and procedures and ability to remain confidential is critical. They will also demonstrate the ability to work independently with minimal direction.</p><ul><li>
Minimum High School education required</li><li>
Candidate must possess excellent interpersonal, written and verbal communication skills with a minimum of 5 years of experience using MS Office Suite (MS Word, Excel, PowerPoint, Outlook, and Copilot)</li><li>
Technically proficient with common tools used in executing job functions</li><li>
Ability to learn and adapt to evolving technologies allowing executives to be productive from any location</li><li>
Highly proactive and willing to take initiative</li><li>
Ability to maintain confidentiality</li><li>
Strong relationship building skills - with peers and administrative teams</li><li>
Mature and must remain composed while multi-tasking under pressure</li><li>
Ability to prioritize, identify problems and seek solutions</li><li>
The duties of this role are generally conducted in an office environment. As is typical of an office-based role, employees must be able, with or without an accommodation to: use a computer; engage in communications via phone, video, and electronic messaging; engage in problem solving and non-linear thought, analysis, and dialogue; collaborate with others; maintain general availability during standard business hours.</li></ul><p><i>
The annual base pay (or hourly rate of compensation) for this position ranges from $67,952 to $101,928. Our positions offer eligibility for various incentives&mdash;an opportunity to receive short-term incentive bonuses, equity-based awards for salaried roles and commissions for sales roles. Benefits offered include qualified retirement programs, paid time off (i.e., vacation, holiday, and leaves), as well as health, dental, and vision coverage in accordance with the terms of the applicable plans.</i></p><p><b>
Date Posted</b></p>
09-Apr-2026<p><b>
Closing Date</b></p>
22-Apr-2026<p>
Our mission is to build an inclusive environment where equal employment opportunities are available to all applicants and employees. In furtherance of that mission, we welcome and consider applications from all qualified candidates, regardless of their protected characteristics. If you have a disability or special need that requires accommodation, please complete the corresponding section in the application form.</p></div></div><p></p>

Administrative Coordinator

Fenway Sports Management (FSM)

<div>
 <strong>
  Department Overview
  <br/>
  <br/>
 </strong>
 The FSM Operations &amp; Administration department works across all business units and office locations, with a focus on integrating and managing internal processes within the day-to-day functions of the organization. The Boston office supports a range of strategic priorities for Fenway Sports Group (FSG), including partnership sales efforts that generate significant revenue for the portfolio and departments that emphasize optimizing FSG&rsquo;s existing business performance as well as leading the execution of strategic transactions and growth initiatives.
 <br/>
 <br/>
 <strong>
  Position Overview
  <br/>
  <br/>
 </strong>
 This position will be responsible for the administrative support of two Senior Vice Presidents who oversee the Strategy &amp; Portfolio Operations and Corporate Development/M&amp;A departments, as well as supporting the Operations &amp; Administration team cross-functionally. This individual will work closely with team members across various departments, including Strategy &amp; Portfolio Operations, Corporate Development/M&amp;A and Partnership Sales.
 <br/>
 <br/>
 The base salary range for this position is $50,000-$55,000 based on relevant experience. Additionally, this position qualifies for annual incentive pay along with our comprehensive benefits package.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Administrative support for two Senior Vice Presidents, overseeing their travel logistics, calendar management, monthly expense reporting, and other administrative tasks as needed.
  </li>
  <li>
   Support preparation for leadership and team meetings, including agenda-setting, materials distribution, and capturing follow-ups as requested.
  </li>
  <li>
   Maintain an intimate understanding of operations and priorities of the Strategy &amp; Portfolio Operations and Corporate Development/M&amp;A teams.
  </li>
  <li>
   Assist with coordination of logistics for all FSM/FSG externally hosted events.
  </li>
  <li>
   Hold a high level of maturity and confidence dealing with Senior Leadership at FSM &amp; FSG properties, as well as external clients and prospects.
  </li>
  <li>
   Build strong relationships with employees at all levels.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Characteristics / Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum of 1-3 years of experience working in an administrative/support role, with a preference for a sales, entertainment or sports agency setting.
  </li>
  <li>
   Dynamic personality with desire to promote and cultivate a strong team culture &amp; environment.
  </li>
  <li>
   Ability to work both autonomously and in a group setting.
  </li>
  <li>
   Detail-oriented approach to work with a strong focus on accuracy and quality.
  </li>
  <li>
   Impeccable time management and organizational aptitude.
  </li>
  <li>
   Exemplary interpersonal, verbal, and written communication skills.
  </li>
  <li>
   Experience and comfortability interacting with senior stakeholders both internally &amp; externally.
  </li>
  <li>
   Desire to integrate with a broad cross-section of functional internal teams.
  </li>
  <li>
   Proficiency in full Microsoft 365 (including Office, Word, Excel, PPT, OneDrive and Teams).
  </li>
  <li>
   Flexibility to work non-traditional hours that may include evenings, weekends, and holidays.
  </li>
  <li>
   Willingness to travel as requested.
   <br/>
   <br/>
  </li>
 </ul>
 #FSM
 <br/>
 <br/>
 In addition to the above requirements, at Fenway Sports Management, we expect all employees to put the team first, act with ambition, be consistently accountable, take initiative, and prioritize long-term relationships.
 <br/>
 <br/>
 At Fenway Sports Management, we go beyond embracing diversity. We&rsquo;re committed to living by our values, strengthening our community, and creating a workplace where people genuinely feel like they belong.
 <br/>
 <br/>
 Too often, job seekers don&rsquo;t apply to positions because they don&rsquo;t meet every qualification. If you love this role and are great at what you do, we encourage you to apply. Your unique skills and experiences might just be what we&rsquo;ve been looking for.
 <br/>
 <br/>
 Prospective employees will receive consideration without discrimination based on race, religious creed, color, sex, age, national origin, handicap, disability, military/veteran status, ancestry, sexual orientation, gender identity/expression or protected genetic information.
</div>


Administrative Assistant

Commonwealth of Massachusetts

<div></div><div><div><div><b>ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE TRIAL COURT EMPLOYMENT PAGE LINKED BELOW.</b></div><div>
https://trialcourtjobs.mass.gov/jobs/probation-case-administrator-i-central-division-of-boston-municipal-court-boston-massachusetts-united-states</div><div><b>
IF YOU APPLY THROUGH THE APPLY ONLINE LINK ABOVE ON THIS MASS CAREERS PAGE YOU </b><b>WILL NOT BE CONSIDERED</b><b> FOR THIS POSITION.</b></div><div></div><div><b><br>
PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK):</b></div><div>
https://trialcourtjobs.mass.gov/jobs/probation-case-administrator-i-central-division-of-boston-municipal-court-boston-massachusetts-united-states</div><div></div><div><br>
You have successfully applied to the position when you receive an email from the <b>Massachusetts Trial Court</b>.</div><p></p><div><br>
If you only receive an email from MassCareers, you HAVE NOT successfully applied. Please call 617-742-8575 with any questions.</div><div></div><p><b><br>
Salary Notes: </b>This position is designated as a Union position. All new hires must start at the entry level rate for this role per the collective bargaining agreement/MOA with OPEIU, Local 6. Pay may advance within the salary band according to the CBA/MOU.</p><p><b>
Departmental Mission Statement: </b>Protecting and Building Safer, Healthier, Stronger Communities</p><p><b>
ORGANIZATIONAL PROFILE</b>:</p><p>
https://www.mass.gov/orgs/massachusetts-probation-service</p><p><b>
Position Summary:</b> Performs entry-level case processing for the court from the entry of the case documents and exhibits into the system, the updating and input of information pertaining to court appearances, through the final disposition. Performs duties related to data entry, record requests, and record retention. Performs cashiering duties. Provides customer service to the public, law enforcement, other state agencies, and attorneys in person and over the phone. Case processing may be done using an electronic filing and/or case management system.</p><p><b>
Supervision Received: </b>Works under the direction of a Department Head or designee</p><div><b>
Essential Functions and Responsibilities:</b> &bull; Maintains dockets and records along with legal documents/files pertaining to cases.<br>
<ul><li>Enters complaints, petitions, summonses, warrants, daily lists, orders of commitment, other standard form documents, and updates to case information.</li><li>Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries.</li><li>Provides technical assistance to litigants, counsel, and the public concerning case and court procedures, either in person or virtually.</li><li>Performs general case intake duties, including receiving court papers and documents, determining general case category, and making docket entries.</li><li>Performs various administrative tasks, including maintaining case files, coordinating with judges for endorsements, organizing and disseminating information, and assisting with scheduling motions.</li><li>Copies, files, retrieves, and sorts court papers, documents, and folders according to established procedures.</li><li>Compiles statistical data concerning cases, processing activities.</li><li>Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail.</li><li>May provide assistance to a Sessions Clerk or an Assistant Clerk in a court session as required, including arranging for required papers, documents and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court;</li><li>Pulls daily lists and provides support to judicial lobby concerning cases;</li><li>Sends out notices to various parties and attorneys;</li><li>May perform cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts.</li><li>Performs other duties as required.</li></ul></div><div></div><div><br>
</div></div><div><b>
Qualifications</b><div></div><div><b><br>
Minimum Requirements:</b> Education and Experience:<br>
<ul><li>High School diploma or G.E.D. equivalency</li><li>One (1) year of related work experience</li><li>Equivalent combinations of education and experience will be considered for meeting minimum qualifications.</li></ul></div><div><b>
Knowledge, Skills and Abilities:</b> Knowledge of:<br>
<ul><li>Modern office equipment and technology, including computers and applicable software , including MS Office products.</li><li>Case management principles.</li><li>Basic cashiering methods.</li></ul>
Skill in:<br>
<ul><li>Organization and time management.</li><li>Customer service.</li><li>Data entry.</li><li>Attention to detail.</li></ul>
Ability to:<br>
<ul><li>Establish effective working relationships with others.</li><li>Departmental and court policies and procedures.</li><li>Prepare clear and accurate reports.</li><li>Maintain appropriate records.</li><li>Maintain confidentiality of information.</li><li>Communicate effectively, both orally and in writing.</li><li>Work independently and follow oral and written instructions.</li><li>Learn the procedures and functions, manual and automated, of the office to which assigned.</li></ul></div><p><b>
Supervisory Responsibility: </b>This position does not require supervision of others.</p><p><b>
Working Conditions: </b>Work is frequently performed in office or similar indoor environments.</p><p><b>
Physical Demands: </b>Light Work - Exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly having to move objects.</p><p></p><div><br>
</div></div><div><b>
Official Title</b><b>:</b> Prob Case Administrator I</div><div><b>
Primary Location</b><b>:</b> United States-Massachusetts-Boston Municipal Court</div><div><b>
Job</b><b>:</b> Administrative Services</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Shift</b><b>:</b> Day</div><div><b>
Job Posting</b><b>:</b> Apr 13, 2026, 9:47:43 AM</div><div><b>
Number of Openings</b><b>:</b> 1</div><div><b>
Salary</b><b>:</b> 47,632.26 - 64,638.60 Yearly</div><div><b>
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator</b><b>:</b> Human Resources - 617-742-8575</div></div>

Probation Case Administrator I - Central Division of Boston Municipal Court

Robert Half

<div><p><b>JOB REQUISITION</b></p>
Operational Support Administrator (Boston)<p></p><p><b>
LOCATION</b></p>
MA BOSTON<p></p><p><b>
JOB DESCRIPTION</b></p><p>
Robert Half is seeking an <b>Operational Support Administrator</b> to join our Operational Support team to support a team of in person and remote talent solutions professionals that focus on placing candidates at client companies on a temporary or permanent basis. The Operational Support team is the backbone of our Talent Solutions operations.</p><p></p><p><b>
Who we are and what we do:</b></p><p>
Robert Half is the world&rsquo;s first and largest specialized talent solutions and business consulting firm. Our mission is to positively change people's lives by finding them a rewarding job and to assist businesses in locating the talent they need to succeed.</p><p></p><p>
Robert Half is widely recognized and respected in our industry, and we are known as an innovator. Our investments in advanced AI and other technologies allow us to adapt quickly to a new marketplace, where remote and hybrid work have become commonplace. But it takes outstanding people to fully address the talent needs of our clients by providing them with the very best available job candidates.</p><p></p><p>
We foster a positive, inclusive work environment. We are a socially responsible corporate citizen, and we support our communities, whether we&rsquo;re volunteering our time or donating to deserving causes. Equally important, our organizational culture includes treating each other with respect and embracing inclusion. We help employees thrive and feel valued and fulfilled in their roles.</p><p></p><p><b>
Join our community as an Operational Support Administrator and advance your career as you help us shape our future.
</b></p><p></p><p><b>What you will receive:</b></p><p>
We want to fuel your career as an <b>Operational Support Administrator</b>. Here&rsquo;s what we offer you:</p><ul><li>
Attractive compensation and benefits
</li><li>Physical, mental, and financial wellness support</li><li>
Hybrid working options</li><li>
Industry-leading training programs and tailored career development
</li><li>Investment in AI and other technology to enable your success
</li><li>Individual and team rewards and recognition
</li><li>Potential in-country and worldwide career mobility
</li></ul><p></p><p><b>What you will do:</b></p><p>
As well as providing support to talent solutions professionals, you will provide assistance in candidate record keeping, reporting, and revenue development activities. In this role, you will be a part of a team that can change people&rsquo;s lives by assisting them in finding job opportunities they may have otherwise not found on their own.</p><p></p><p>
Together with your colleagues, you will be responsible for adherence to company compliance guidelines in all aspects of local operations through the hiring experience from start to finish.</p><p></p><p><b>
You will contribute by:</b></p><ul><li>
Supporting revenue generating activities</li><li>
Assisting in lead generation job posting and reporting processes</li><li>
Aiding in various marketing efforts (calls, emails, etc.)</li><li>
As needed, helping with candidate sourcing and resume review</li><li>
Preparing, sending and monitoring candidate pre-placement and on-boarding documents for completion and compliance</li><li>
Entering candidate information into internal database system</li><li>
Tracking and managing candidate time sheet entry, preparing payroll/billing adjustments, and assisting with candidate unemployment claims.</li></ul><p></p><p><b>
Who you are:</b></p><p><b>
You have a passion for what you do</b> and a desire to become better at it.</p><p></p><p><b>
You enjoy working in partnership</b> with your colleagues and want to pursue a career in a consultative and solution orientated business.</p><p></p><p><b>
You take advantage</b> of learning opportunities to develop your career.</p><p></p><p><b>
You are a critical thinker</b> who can make quick decisions to find the best outcome for all involved.</p><p></p><p><b>
You love to win </b>and enjoy working in a results-oriented environment.</p><p></p><p><b>
What you will bring to the role as an Operational Support Administrator</b>:</p><ul><li>
A naturally inquisitive approach and an appreciation for diverse perspectives</li><li>
A desire to work in a collaborative environment</li><li>
An ethical mindset</li><li>
An eagerness to embrace and learn new technologies</li><li>
The ability to adapt to an evolving organization</li><li>
Strong interpersonal and communication skills</li><li>
Experience building cross-department relationships</li><li>
2+ years&rsquo; experience working in an administrative position with heavy customer contact</li><li>
Ability to work with and troubleshoot technical issues both in-person and remotely</li><li>
Working knowledge of database entry and reporting</li><li>
MS Office skills and preferably Salesforce experience</li></ul><p></p><p><b>
Location:</b></p><p>
This role currently supports office(s) in . Your manager will coordinate with you to determine a work schedule that involves working a combination of in-office and remote work based upon business needs. You will be provided the technology necessary to help succeed in both remote and in-person at one of our branch locations.</p><p></p><p><b>
Action / Next steps:</b></p><p>
Sound good? If you think it&rsquo;s worth having a chat with us, let&rsquo;s talk about the potential to align your professional, financial, and personal aspirations with a business that works hard to keep you motivated and feeling valued every day.</p><p></p><p><b>
Robert Half is committed to creating an inclusive culture and believes in diversity of thought and perspective.
</b></p><p></p><p><b>We understand the value of characteristics that make every individual unique.
</b></p><p></p><p><b>We are dedicated to having a workforce that reflects and represents our customers.</b></p><p></p><p>
Salary: The typical salary range for this position is $45,000 to $55,000. The salary is negotiable depending upon experience and location. The position is eligible for a bonus based upon achievement of performance objectives.</p><p></p><p><b>
Top Reasons to Work for Robert Half:</b></p><ul><li><p><b>
EXCITING CAREER OPPORTUNITIES WITH THE INDUSTRY LEADER &ndash;</b> For more than 75 years, our history of success and strong client relationships provide a level of stability few companies can match.</p></li><li><p><b>
PERFORMANCE = REWARD &ndash;</b> We offer exceptional earning potential and a competitive benefits package, including a base salary and bonus pay (for talent professional positions), group health insurance benefits (medical, vision, dental), flexible spending and health savings accounts, life and accident insurance, adoption, surrogacy and fertility assistance, paid parental leave of up to 6 weeks, and short/long term disability. Robert Half provides paid time off for vacation, personal needs, and sick time. The amount of Choice Time Off (CTO) our people receive varies based on their years of service and is pro-rated based on the hours worked per week. A new hire earns up to 17 days of CTO per calendar year. Our people also receive up to 11 paid holidays per calendar year. We also offer the opportunity to contribute to our company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees. Learn more at roberthalfbenefits.com.</p></li><li><p><b>
UPWARD MOBILITY &ndash;</b> With more than 300 locations worldwide, we provide excellent career advancement potential, both locally and beyond.</p></li><li><p><b>
TOOLS FOR SUCCESS &ndash; </b>We provide world-class training, client relationship management tools and advanced technology to help you succeed.</p></li><li><p><b>
RESPECTED WORLDWIDE &ndash; </b>Robert Half has appeared on FORTUNE magazine&rsquo;s list of &ldquo;Most Admired Companies&rdquo; since 1998, as well as numerous &ldquo;Best Places to Work&rdquo; lists around the world.</p></li><li><p><b>
OUTSTANDING CORPORATE RESPONSIBILITY &ndash;</b> We believe in an &ldquo;Ethics First&rdquo; philosophy, which means we are committed to social responsibility, promoting inclusion in the workplace, and actively participating in communities where we live and work. Learn more by downloading Robert Half&rsquo;s Corporate Responsibility Report at roberthalf.com/about-robert-half/corporate-responsibility.</p></li></ul><p></p><p>
Robert Half is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to HRSolutions@roberthalf.com or call 1.855.744.6947 for assistance.</p><p></p><p>
In your email please include the following:</p><ul><li><p>
The specific accommodation requested to complete the employment application.</p></li><li><p>
The location(s) (city, state) to which you would like to apply.</p></li></ul><p></p><p>
For positions located in San Francisco, CA: Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.</p><p></p><p>
For positions located in Los Angeles County, CA: Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.</p><p></p><p><b>
JOB LOCATION</b></p>
MA BOSTON</div>

Operational Support Administrator (Boston)

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Probation Case Administrator I - Central Division of Boston Municipal Court

Operational Support Administrator (Boston)