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office administrator

Manning Personnel Group, Inc.

<div>
 
 A growing biotech company is seeking a highly organized and personable Office Coordinator to serve as the face of the office and a key hub for daily operations. This role is ideal for someone who enjoys creating a welcoming, well-run workplace while supporting a fast-paced team working on cutting-edge science.
 
 
 
 
 
 As the first point of contact for visitors, candidates, and partners, you&rsquo;ll help shape the in-office experience while also keeping day-to-day operations running smoothly. From coordinating office logistics to supporting internal teams, this position plays an important role in maintaining an organized and collaborative environment.
 
 
 
 
 
 
 What You&rsquo;ll Do:
 
 
 <ul>
 <li>
 Serve as the first point of contact for guests, employees, and vendors, ensuring a professional and welcoming office experience
 </li>
 <li>
 Manage the front desk and reception area, including visitor check-in and meeting coordination
 </li>
 <li>
 Oversee daily office operations, including supplies, conference room scheduling, and workspace organization
 </li>
 <li>
 Coordinate shipping, deliveries, and vendor relationships
 </li>
 <li>
 Support onsite meetings, events, and team gatherings
 </li>
 <li>
 Partner with internal teams to help keep office operations running efficiently
 </li>
 <li>
 Assist with general administrative and operational projects as needed
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For:
 
 
 <ul>
 <li>
 1&ndash;3+ years of experience in reception, office coordination, hospitality, or administrative support
 </li>
 <li>
 A polished and professional presence with strong interpersonal skills
 </li>
 <li>
 Highly organized with strong attention to detail
 </li>
 <li>
 Ability to multitask and stay calm in a busy office environment
 </li>
 <li>
 Comfortable interacting with visitors, employees, and leadership
 </li>
 <li>
 Experience with Microsoft Office, scheduling tools, and general office systems
 </li>
 </ul>
 
 
 
 
 
 Why This Role:
 
 
 <ul>
 <li>
 Be part of a mission-driven biotech company working at the forefront of science
 </li>
 <li>
 Join a collaborative, fast-growing team
 </li>
 <li>
 Play a key role in shaping the day-to-day office experience
 </li>
 </ul>
 
 
 
 
 
 Compensation:
 
 
 <ul>
 <li>
 $29&ndash;34/hour
 </li>
 </ul>
 
 
 
 
 We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.
 
</div>

Receptionist

EMA Wellness

Position Title: Office ManagerPosition Overview:The Office Manager will report to the CEO and oversee daily administrative operations, ensuring the workplace runs efficiently by managing staff, coordinating procedures, and maintaining vendor relationships. Key responsibilities will include managing office budgets, supplies, and equipment, purchasing of specific office and project specific needs while supporting HR functions like onboarding, scheduling, and implementing office policies. The Office Manager will work to ensure other employees have what they need to succeed.Core Responsibilities<ul><li>Administrative Operations: organizing all contracts, agreements and company documentation; updating employee records; Managing day-to-day operations, including managing mail, answering phones, and maintaining files.</li><li>Vendor &amp; Facility Management: Overseeing office, equipment, and maintenance; negotiating contracts with vendors and service providers.</li><li>Financial Administration: Handling office budgets, expense tracking, certain purchasing taks, and work with consultants for AP and AR and invoice processing</li><li>Staff Support: Assisting with employee onboarding, training, and maintaining personnel records.</li></ul>&middot; Regularly updating employee health and&middot; Planning company events, such as retreats and holiday parties<ul><li>Office Culture &amp; Safety: Organizing events, team-building activities, and ensuring compliance with safety policies.</li></ul>Key Performance Indicators<ul><li>Office efficiency and organization.</li><li>Budget adherence, receivables kept current</li><li>Employee satisfaction and productivity.</li></ul>Education&middot; Bachelor&rsquo;s degree with MBA or equivalent [SS1]Experience<ul><li>Relevant experience in a small, high growth business</li><li>Experience: Previous experience in office administration or as an office assistant.</li><li>Skills: Exceptional organizational, multitasking, and leadership skills.</li><li>Communication: Strong verbal and written communication for liaising with staff and external partners.</li><li>Technology: Proficiency in Microsoft Office Suite, scheduling tools, and CRM systems.</li></ul>Competencies &amp; Personal Attributes&middot; Leadership &ndash; Ability to lead people and get results through others.&middot; Interpersonal &ndash; Superior interpersonal communication and management skills.&middot; Problem Solving &ndash;Fluency in synthesizing large amounts of complex information into a coherent communication or solution based plan.&middot; Entrepreneurial - Ability to work rapidly both independently and as part of a team in a dynamic environment.&middot; Customer Service &ndash; Responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for services and assistance.&middot; Planning/organizing &ndash; Prioritizes and plans work activities; uses time efficiently; sets goals and objectives; develops realistic action plans.&middot; Oral communication &ndash; Speaks clearly and persuasively in positive or negative situations; listens and obtains clarification when needed; demonstrates group presentation skills; fluent in written and spoken English.&middot; Dependability &ndash; Follows through on requests and instructions; responds to management direction; keeps commitments.&middot; Initiative &ndash; Takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.&middot; Innovation &ndash; Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others attention.&middot; Quality Orientation &ndash; Strong attention to detail; driven by exceeding quality standards.[SS1]I think BA is finePay: $60,000.00 - $80,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Boston, MA 02116

Office Manager

Weiss Asset Management

<div>
 
 Weiss Asset Management (WAM), a Boston-based investment firm, is seeking an Office Manager to join a dynamic team and work at the intersection of office operations and employee experience. Successful applicants will be creative problem-solvers and self-starters willing to contribute to all aspects of the firm. We are looking for someone with a strong work ethic, excellent communication and organizational skills, and a sharp eye for detail.
 
 
 
 
 
 Previous experience in customer service or hospitality is required. The ideal candidate will bring prior experience managing office operations and employee-facing initiatives, take pride in maintaining a high-quality employee experience, and uphold an organized and welcoming office environment.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage office processes and services, including space planning, maintenance, and day-to-day relationships with vendors and building management.
 </li>
 <li>
 Own and execute employee experience programs and initiatives that enhance the overall work environment and support employee engagement.
 </li>
 <li>
 Maintain a tidy and organized office space by personally managing and executing essential upkeep tasks.
 </li>
 <li>
 Greet clients and visitors by providing front-office hospitality services and answering all incoming company requests.
 </li>
 <li>
 Plan and manage employee events and activities that build morale, foster teamwork, and recognize achievements.
 </li>
 <li>
 Design and administer employee surveys and feedback mechanisms to assess employee experience and surface areas for improvement.
 </li>
 <li>
 Assess and refine employee experience initiatives, office management processes, and related policies to ensure they continue to meet the needs of employees and the firm.
 </li>
 </ul>
 
 
 
 
 
 Base Salary:
 
 $85k-$110k per year, depending on experience. Actual offer will reflect your specific skills, years of relevant experience, and fit for the role. It is unlikely that all new hires will start at the top of this range.
 
 
 
 
 
 
 About the Company:
 
 
 
 For over 30 years, Weiss Asset Management has developed proprietary value-based investment strategies designed to deliver high risk-adjusted returns to our investors, who include charitable foundations, pension plans, endowments, hospitals, government entities and private investors. We manage approximately $4 billion across hedge funds and institutional accounts. We work collaboratively to solve problems, and to identify undervalued assets through deep fundamental research, statistical analysis and an analytically rigorous approach to decision making. Above all else, we value integrity, uncompromising rationality, creativity and entrepreneurship, and continuous learning and improvement.
 
 
 
 
 
 Our team of over 120 individuals is the engine of our success, and we welcome truly exceptional candidates from all backgrounds.
 
 
 
 
 
 
 WAM is a fit for you if
 
 :
 
 <ul>
 <li>
 You enjoy a collaborative environment, where decisions are made in diverse teams. At WAM, all employees can expect to work directly with members of other departments representing a range of backgrounds.
 </li>
 <li>
 You work well in a flat structure and are comfortable voicing dissenting opinion. Talent and work ethic will dictate what you can achieve at WAM, as evidenced by the fact that our president and the majority of our managing directors began their careers here as interns.
 </li>
 <li>
 You are driven to constantly learn, improve, and make rational decisions based in fact and data, and you welcome receiving feedback as well as sharing knowledge with others.
 </li>
 <li>
 You prioritize acting ethically in all situations.
 </li>
 </ul>
 
 
 
 
 WAM is an equal opportunity employer. Women, minorities, people with disabilities, and veterans are encouraged to apply.
 
</div>

Boston Medical Center

<div><div><div><h3 class="jobSectionHeader">Executive Assistant</h3>
 <div></div><div><div><ul><li>47774
</li> </ul></div><div></div><div><ul><li>1 Boston Medical Center Place, Boston, Massachusetts
</li> </ul></div><div></div><div><ul><li>Full Time</li></ul></div></div><div></div><div><div> 
</div>
</div><div>Boston Medical Center (BMC) is more than a hospital. It&acute;s a network of support and care that touches the lives of hundreds of thousands of people in need each year. It is the largest and busiest provider of trauma and emergency services in New England. Emphasizing community-based care, BMC is committed to providing consistently excellent and accessible health services to all&mdash;and is the largest safety-net hospital in New England. The hospital is also the primary teaching affiliate of the nationally ranked Boston University School of Medicine (BUSM) and a founding partner of Boston HealthNet &ndash; an integrated health care delivery systems that includes many community health centers. Join BMC today and help us achieve our Vision 2030 which is a long-term goal to make Boston the healthiest urban population in the world.
Position: Executive Assistant
Department: Emergency
Schedule: Full Time<ul>
<li>
Provides executive administrative support to a Department Chair, Executive Director or Vice President and other department senior leaders, including, but not limited to: scheduling appointments, scheduling meetings, taking meeting notes, following up on meeting-generated tasks, preparing documents and slides using PowerPoint, Excel and Microsoft Word.</li>
<li>Composes high level correspondence and memoranda independently and with professional quality. Edits and proofreads all written materials and verifies the validity of data and documents contained in all reports prior to submission.</li>
<li>Analyzes, categorizes, prioritizes and distributes mail. May initiate responses for Chair&rsquo;s review and/or complete and send out responses on his/her behalf, as per established protocols.</li>
<li>Maintains Chair&rsquo;s calendar and ensure it is up-to-date; coordinates vacation, schedules meetings and appointments with particular attention to preventing scheduling conflicts.</li>
<li>Makes registration and travel arrangements; makes hotel reservations; provides written itineraries for all travel plans.</li>
<li>Schedules meetings, tracks responses; coordinates audio-visual and technology requirements, orders catering services, etc., as needed. Prepares information packages for meetings, and distributes. Takes and prepares minutes of meetings, as required. Ensures that minutes and other written documents are accurate and professional.</li>
<li>Follows up with managers, to ensure adherence to project and tasks deadlines.</li>
<li>Manages invoices and accounts payable for the department. Manages subscriptions. Assists with monitoring departmental budget and account balances.</li>
<li>Monitors and maintains inventory of office supplies and equipment. Purchases supplies as needed and stays within established budget. Keeps office equipment in working order and contacts IT or service provider, as necessary, for repairs or replacements.</li>
<li>Evaluates, develops and revises administrative systems in order to improve efficiency.</li>
<li>Handles telephone calls in a professional, courteous speaking manner; determines nature of all calls and initiates appropriate disposition.</li>
<li>Creates reports, spreadsheets, charts, presentations or other correspondence requested.</li>
<li>Performs office related duties such as maintaining departmental files, manuals and records; picking up mail, categorizing and delivering mail, storing and distributing office supplies, handling faxes, scanning, filing, photocopying collating materials, maintaining the update of policy manuals, etc.</li>
<li>Deals discreetly with highly sensitive, confidential written, electronic, and oral communications concerning staff, department, and hospital matters.</li>
<li>Acts as a liaison with external customers to ensure efficient communications. Conducts online and other types of research</li>
<li>Performs other duties as assigned or as necessary.</li>
</ul>
Education:
Bachelors Degree in related field is required or a combination of additional experience and training will be considered
Experience:<ul>
<li>
Three to five years of experience in progressively more responsible positions in office administration with a high proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint).</li>
<li>1-2 years professional work experience with project management, data management, policy research, non-profit fundraising, or related experience highly preferred.</li>
</ul>
Knowledge and Skills:<ul>
<li>
Excellent communication skills and diplomacy to interact and communicate effectively with external contacts and hospital staff.</li>
<li>Must be exceptionally organized to multitask, prioritize and meet deadlines and schedules; must be able to keep others organized and on track.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Good critical thinking skills and demonstrated comfort and ability to work independently once given direction.</li>
<li>High proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint).</li>
</ul>
Compensation Range:
$62,500.00- $87,500.00
This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.
NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.
Equal Opportunity Employer/Disabled/Veterans
According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or &ldquo;apps&rdquo; job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.</div></div></div></div>

Executive Assistant

Commonwealth of Massachusetts

<div></div><div><div>The Massachusetts Department of Mental Health is seeking a detail-oriented and service-focused professional to join the team at the Erich Lindemann Mental Health Center as a part-time Office Support Specialist I. This role offers the opportunity to contribute to a mission-driven environment dedicated to supporting individuals with mental health needs. Working within the Case Management Department, the position serves as a welcoming point of contact for visitors and staff while helping ensure the smooth flow of information, scheduling, and administrative coordination that keeps services running effectively.
This position is ideal for candidates who enjoy organization, teamwork, and meaningful public service. The Office Support Specialist plays an essential role in maintaining accurate records, assisting with scheduling and communications, and supporting special projects and daily operations that help clinical and program staff focus on delivering care. Candidates with strong administrative skills, attention to detail, and a commitment to professionalism and confidentiality will find this role both engaging and rewarding while gaining valuable experience within one of the Commonwealth&rsquo;s leading mental health service systems.
Please Note: This position is 18.75 hours a week. 
Duties and Responsibilities (these duties are a general summary and not all inclusive):<ul><li> Provide front desk reception and telephone coverage for the Case Management Department, greeting visitors and responding to general inquiries in a professional manner.</li><li> Maintain and update staff and visitor sign-in sheets, staff telephone directories, and provider contact lists to ensure accurate information is available.</li><li> Manage scheduling resources, including maintaining conference room reservations and the Open Access calendar.</li><li> Perform general administrative support tasks including typing correspondence, scanning, faxing, filing, and copying documents.</li><li> Sort and distribute daily incoming mail for Case Management, Shelter, and Vendor staff and residents.</li><li> Enter and maintain data within agency systems and spreadsheets, including Excel and MHIS databases.</li><li> Prepare and maintain client charts, including opening and closing records and updating files as requested.</li><li> Coordinate and complete record transfers when clients change sites or services.</li><li> Provide coverage for the entry and tracking of Critical Incidents within the RL6 database.</li><li> Assist with special projects and event coordination while providing additional administrative support as needed.</li></ul> 
Required Qualifications:<ul><li> At least two years of full-time, or equivalent part-time, administrative experience in office administration, office management, business administration, or a related field.</li><li> An Associate&rsquo;s degree or higher in business administration, business management, public administration, or a related field may substitute for required experience.</li><li> Demonstrated knowledge of general clerical and administrative office practices and procedures.</li><li> Proficiency in basic computer applications, including spreadsheet and database programs such as Microsoft Excel.</li><li> Ability to type accurately at a minimum of 30 words per minute.</li><li> Strong organizational skills with the ability to manage multiple tasks and prioritize work effectively.</li><li> Ability to maintain accurate records and work carefully with names, numbers, codes, and documents.</li><li> Ability to communicate effectively in both written and verbal formats.</li><li> Capacity to follow written and oral instructions and adhere to established policies and procedures.</li><li> Ability to exercise sound judgment and discretion when handling confidential information.</li></ul> 
Preferred Qualifications<ul><li> Experience providing front desk or reception support in a healthcare, human services, or public sector environment.</li><li> Strong proficiency with Microsoft Office applications, particularly Excel, Word, and Outlook.</li><li> Familiarity with database systems or electronic record systems such as MHIS or similar platforms.</li><li> Demonstrated ability to manage multiple administrative tasks while maintaining accuracy and meeting deadlines.</li><li> Experience handling confidential information and maintaining compliance with privacy and data protection standards.</li><li> Excellent written and verbal communication skills with the ability to interact professionally with diverse populations.</li><li> Strong organizational skills and attention to detail when maintaining records, schedules, and correspondence.</li><li> Ability to work both independently and collaboratively within a team-oriented office environment.</li><li> Experience coordinating calendars, meetings, or events in a professional setting.</li><li> Prior experience supporting behavioral health, healthcare, or social service programs.</li></ul> 
DMH Mission Statement:
The Department of Mental Health assures and provides access to services and supports to meet the mental health needs of individuals of all ages, enabling them to live, work and participate in their communities. The Department establishes standards to ensure effective and culturally competent care to promote recovery. The Department sets policy, promotes self-determination, protects human rights, and supports mental health training and research. 
Pre-Offer Process:
A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori
Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.
Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.
ADA Reasonable Accommodation:
If you require a reasonable accommodation with the application/interview process, please contact us at: EOHHS Candidate ADA Requests
For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. 4<div> 
</div></div><div>
Qualifications<div></div> 
First consideration will be given to those applicants that apply within the first 14 days. 
 
Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in administrative work experience or (B) any equivalent combination of the required experience and the substitutions below: 
 
Substitutions: 
 
I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience. 
 
II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience. 
 
Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. 
 
Educational substitutions will only be permitted for a maximum of two years of the required experience.<div> 
Salary placement is determined by a combination of factors, including the candidate&rsquo;s years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division&rsquo;s Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.</div><div></div> 
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!<div></div><div> 
Title 101 CMR 23.00 (&ldquo;Regulation&rdquo;) requires certain agency staff to have received the COVID-19 vaccination and Influenza vaccination, or have taken required mitigation measures, to prevent viral infection and transmission in State Hospitals and State Congregate Care Facilities. The Regulation applies to this position. Successful candidates will be required to acknowledge and attest to your vaccination status for both COVID-19 and Influenza.</div><div></div><div> 
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.</div><div></div><div> 
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.</div><div> 
</div></div><div>
Official Title: Office Support Specialist I</div><div>
Primary Location: United States-Massachusetts-Boston-25 Staniford Street</div><div>
Job: Administrative Services</div><div>
Agency: Department of Mental Health</div><div>
Schedule: Part-time</div><div>
Shift: Day</div><div>
Job Posting: Mar 19, 2026, 9:42:47 AM</div><div>
Number of Openings: 1</div><div>
Salary: 28,365.35 - 39,991.25 Yearly</div><div>
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: William Herbert/William.L.Herbert3@mass.gov - 6173081080</div><div>
Bargaining Unit: 01-NAGE - Clerical/Administrative</div><div>
Confidential: No</div><div>
Potentially Eligible for a Hybrid Work Schedule: No</div></div>

Office Support Specialist I

Robert Half

<div>JOB REQUISITION
Operational Support Administrator (Boston)
LOCATION
MA BOSTON
JOB DESCRIPTION
Robert Half is seeking an Operational Support Administrator to join our Operational Support team to support a team of in person and remote talent solutions professionals that focus on placing candidates at client companies on a temporary or permanent basis. The Operational Support team is the backbone of our Talent Solutions operations.
Who we are and what we do:
Robert Half is the world&rsquo;s first and largest specialized talent solutions and business consulting firm. Our mission is to positively change people's lives by finding them a rewarding job and to assist businesses in locating the talent they need to succeed.
Robert Half is widely recognized and respected in our industry, and we are known as an innovator. Our investments in advanced AI and other technologies allow us to adapt quickly to a new marketplace, where remote and hybrid work have become commonplace. But it takes outstanding people to fully address the talent needs of our clients by providing them with the very best available job candidates.
We foster a positive, inclusive work environment. We are a socially responsible corporate citizen, and we support our communities, whether we&rsquo;re volunteering our time or donating to deserving causes. Equally important, our organizational culture includes treating each other with respect and embracing inclusion. We help employees thrive and feel valued and fulfilled in their roles.
Join our community as an Operational Support Administrator and advance your career as you help us shape our future.
What you will receive:
We want to fuel your career as an Operational Support Administrator. Here&rsquo;s what we offer you:<ul><li>
Attractive compensation and benefits
</li><li>Physical, mental, and financial wellness support</li><li>
Hybrid working options</li><li>
Industry-leading training programs and tailored career development
</li><li>Investment in AI and other technology to enable your success
</li><li>Individual and team rewards and recognition
</li><li>Potential in-country and worldwide career mobility
</li></ul>What you will do:
As well as providing support to talent solutions professionals, you will provide assistance in candidate record keeping, reporting, and revenue development activities. In this role, you will be a part of a team that can change people&rsquo;s lives by assisting them in finding job opportunities they may have otherwise not found on their own.
Together with your colleagues, you will be responsible for adherence to company compliance guidelines in all aspects of local operations through the hiring experience from start to finish.
You will contribute by:<ul><li>
Supporting revenue generating activities</li><li>
Assisting in lead generation job posting and reporting processes</li><li>
Aiding in various marketing efforts (calls, emails, etc.)</li><li>
As needed, helping with candidate sourcing and resume review</li><li>
Preparing, sending and monitoring candidate pre-placement and on-boarding documents for completion and compliance</li><li>
Entering candidate information into internal database system</li><li>
Tracking and managing candidate time sheet entry, preparing payroll/billing adjustments, and assisting with candidate unemployment claims.</li></ul>
Who you are:
You have a passion for what you do and a desire to become better at it.
You enjoy working in partnership with your colleagues and want to pursue a career in a consultative and solution orientated business.
You take advantage of learning opportunities to develop your career.
You are a critical thinker who can make quick decisions to find the best outcome for all involved.
You love to win and enjoy working in a results-oriented environment.
What you will bring to the role as an Operational Support Administrator:<ul><li>
A naturally inquisitive approach and an appreciation for diverse perspectives</li><li>
A desire to work in a collaborative environment</li><li>
An ethical mindset</li><li>
An eagerness to embrace and learn new technologies</li><li>
The ability to adapt to an evolving organization</li><li>
Strong interpersonal and communication skills</li><li>
Experience building cross-department relationships</li><li>
2+ years&rsquo; experience working in an administrative position with heavy customer contact</li><li>
Ability to work with and troubleshoot technical issues both in-person and remotely</li><li>
Working knowledge of database entry and reporting</li><li>
MS Office skills and preferably Salesforce experience</li></ul>
Location:
This role currently supports office(s) in . Your manager will coordinate with you to determine a work schedule that involves working a combination of in-office and remote work based upon business needs. You will be provided the technology necessary to help succeed in both remote and in-person at one of our branch locations.
Action / Next steps:
Sound good? If you think it&rsquo;s worth having a chat with us, let&rsquo;s talk about the potential to align your professional, financial, and personal aspirations with a business that works hard to keep you motivated and feeling valued every day.
Robert Half is committed to creating an inclusive culture and believes in diversity of thought and perspective.
We understand the value of characteristics that make every individual unique.
We are dedicated to having a workforce that reflects and represents our customers.
Salary: The typical salary range for this position is $45,000 to $55,000. The salary is negotiable depending upon experience and location. The position is eligible for a bonus based upon achievement of performance objectives.
Top Reasons to Work for Robert Half:<ul><li>
EXCITING CAREER OPPORTUNITIES WITH THE INDUSTRY LEADER &ndash; For more than 75 years, our history of success and strong client relationships provide a level of stability few companies can match.</li><li>
PERFORMANCE = REWARD &ndash; We offer exceptional earning potential and a competitive benefits package, including a base salary and bonus pay (for talent professional positions), group health insurance benefits (medical, vision, dental), flexible spending and health savings accounts, life and accident insurance, adoption, surrogacy and fertility assistance, paid parental leave of up to 6 weeks, and short/long term disability. Robert Half provides paid time off for vacation, personal needs, and sick time. The amount of Choice Time Off (CTO) our people receive varies based on their years of service and is pro-rated based on the hours worked per week. A new hire earns up to 17 days of CTO per calendar year. Our people also receive up to 11 paid holidays per calendar year. We also offer the opportunity to contribute to our company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees. Learn more at roberthalfbenefits.com.</li><li>
UPWARD MOBILITY &ndash; With more than 300 locations worldwide, we provide excellent career advancement potential, both locally and beyond.</li><li>
TOOLS FOR SUCCESS &ndash; We provide world-class training, client relationship management tools and advanced technology to help you succeed.</li><li>
RESPECTED WORLDWIDE &ndash; Robert Half has appeared on FORTUNE magazine&rsquo;s list of &ldquo;Most Admired Companies&rdquo; since 1998, as well as numerous &ldquo;Best Places to Work&rdquo; lists around the world.</li><li>
OUTSTANDING CORPORATE RESPONSIBILITY &ndash; We believe in an &ldquo;Ethics First&rdquo; philosophy, which means we are committed to social responsibility, promoting inclusion in the workplace, and actively participating in communities where we live and work. Learn more by downloading Robert Half&rsquo;s Corporate Responsibility Report at roberthalf.com/about-robert-half/corporate-responsibility.</li></ul>
Robert Half is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to HRSolutions@roberthalf.com or call 1.855.744.6947 for assistance.
In your email please include the following:<ul><li>
The specific accommodation requested to complete the employment application.</li><li>
The location(s) (city, state) to which you would like to apply.</li></ul>
For positions located in San Francisco, CA: Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles County, CA: Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
JOB LOCATION
MA BOSTON</div>

Operational Support Administrator (Boston)

Boston University

<div>Established in 1873, Arts and Sciences is Boston University's largest and most academically diverse unit, encompassing over 8,400 undergraduates, 2,000 graduate students, 800 faculty members, and 300 staff across 50 departments, programs, centers, and institutes. Our faculty are award-winning researchers, innovative teachers, and dedicated mentors committed to exploring the complexities of our present and past, uncovering new perspectives, and crafting creative solutions to real-world problems. Our staff are dynamic, mission-driven professionals who foster community, inclusion, and belonging to advance every aspect of the college enterprise. Our community thrives on collaboration, bold ideas, and interdisciplinary exploration. 


Join us in supporting the pursuit of knowledge that changes the world and provides boundless opportunities to inspire the next generation of leaders. We offer generous benefits, including health, dental, and life insurance, tuition remission, retirement savings, paid time off, and holiday leave. The Center for Space Physics (CSP) and Institute for Astrophysical Research (IAR) are university-based centers for research and education in space science/space-related technologies and astrophysics. The research office assists 50 PIs from the Boston University Departments of CAS Astronomy, ENG Electrical and Computer Engineering, and ENG Mechanical Engineering with every step of the grant life cycle. The exciting research portfolios that we manage cover topics from atmospheres, magnetospheres, and plasma environments of our solar system to the design, development, and operation of instruments and telescopes for astronomical research. The incumbent will provide administrative and financial support to members of the Center for Space Physics and the Institute for Astrophysical Research. 


Essential Functions:
<ul>
<li>Provides daily administrative support such as ordering and setting up catered lunches, answering phones, keeping office supplies stocked, and managing mail and package distribution.</li>
<li>Purchases supplies and equipment needed for research and maintain corresponding budget records for grants.</li>
<li>Assists researchers with booking travel and completing reimbursements after trips are complete.</li>
<li>Organizes semester seminar series which includes booking travel, reserving space for lunch and post-seminar events, dinner reservations, and scheduling meetings with the speaker.</li>
<li>Coordinate events, which includes arranging travel, catering, dinner reservations, reserving parking, processing reimbursements, updating websites, and advertising events through email and fliers.</li></ul> 
 
 
Required Skills 
B.A./B.S., and one to three years of related experience.<div> 
</div>
<div>We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.</div></div>

FISCAL COORDINATOR, College of Arts & Sciences, Space Physics

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Operational Support Administrator (Boston)

FISCAL COORDINATOR, College of Arts & Sciences, Space Physics