administrative assistant

executive assistant

administrative assistant (external agency staff) Jobs in New York

executive assistant to ceo Jobs in New York

executive assistant to ceo

account coordinator

executive marketing assistant

Solomon Page

<div>
 A prestigious Billion-Dollar Global Investment Management Firm in Midtown Manhattan is seeking a new Full-Time/Permanent Executive Assistant to support the CEO. The person in the role currently has been there a long time and is returning to non-profit. Candidate must have a minimum of 7-10+ years of applicable C-level executive administrative support experience (open to industry!) and a Bachelor&rsquo;s degree is required. Must also have experience with private aviation. Ideal candidates should be extremely polished and professional, smart, proactive, responsive, discreet/confidential, a self-starter, and possess a high IQ/EQ and excellent interpersonal and communication skills (both verbal and written). This is a great role for a traditional C-level EA or a star &ldquo;up and comer&rdquo; with applicable experience!
 
 
 <ul>
 <li>
 Salary depends on experience (150-250k all-in comp package &ndash; base plus bonus). Great benefits, nice offices, etc.
 </li>
 <li>
 Hours are 8:30am-5:30pm, with flexibility/availability to work remotely after hours. Occasional weekend work may be required. Hybrid work schedule (Monday-Thursday in office, Fridays remote &ndash; but must be flexible to come in if needed on occasion.)
 </li>
 <li>
 FYI &ndash; This is a scent-free company (no scented perfumes or lotions).
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Provide high-level executive administrative support to the CEO.
 </li>
 <li>
 Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; manage and maintain a busy and ever-changing calendar.
 </li>
 <li>
 Coordinate speaking engagements at conferences and events, including working with marketing and investment team to ensure CEO has proper materials and is adequately prepared.
 </li>
 <li>
 Ensure the CEO stays on schedule, including dialing him into conference calls and reminding him of meetings.
 </li>
 <li>
 Coordinate complex domestic and international travel arrangements and detailed itineraries, including commercial flights and private aviation, hotel accommodations, car services/ground transportation, visas/passports, etc.
 </li>
 <li>
 Prepare, process, and submit expense reports using Concur.
 </li>
 <li>
 Draft, type, and edit emails and correspondence on behalf of executive.
 </li>
 <li>
 Field and vet telephone calls; greet clients and guests as needed; order catering for meetings when required.
 </li>
 <li>
 Work closely with the CEO&rsquo;s Chief of Staff, personal assistant, family office and drivers.
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 Minimum 7-10+ years of applicable C-level executive administrative support experience (open to industry!).
 </li>
 <li>
 Bachelor&rsquo;s degree required.
 </li>
 <li>
 Experience with private aviation/travel coordination required.
 </li>
 <li>
 High IQ/EQ.
 </li>
 <li>
 Extremely polished and professional.
 </li>
 <li>
 Smart, proactive, eager.
 </li>
 <li>
 Flexible, responsive.
 </li>
 <li>
 Excellent interpersonal and communication skills (both verbal and written).
 </li>
 <li>
 Must be a self-starter and able to prioritize and multitask.
 </li>
 <li>
 Must be calm under pressure and able to work in a fast-paced environment.
 </li>
 <li>
 Confident and able to be assertive when needed.
 </li>
 <li>
 Must be able to recognize confidential information and maintain confidentiality.
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Executive Assistant to CEO

Earnest

<div>
 
 
 
 Earnest empowers ambitious professionals to make confident financial decisions and build the life they envision.
 
 
 
 
 
 
 
 
 
 Earnies are committed to helping borrowers move forward with confidence by offering smarter borrowing options with a clearer path to taking control of their debt. If you&rsquo;re as passionate as we are about our mission, read more below, and let&rsquo;s build something great together.&nbsp;
 
 
 
 
 The
 
 
 Executive Assistant to the CEO
 
 
 will report to
 
 
 the CEO.&nbsp;
 
 
 
 
 As the
 
 
 Executive Assistant to the CEO,
 
 
 you will:
 
 
 <ul>
 <li>
 Serve as the primary strategic and administrative partner to the CEO, managing a complex and dynamic calendar across internal and external stakeholders
 </li>
 <li>
 Proactively prioritize, coordinate, and protect the CEO&rsquo;s time, ensuring alignment with company priorities and key decision points
 </li>
 <li>
 Own meeting preparation and follow-through, including agenda development, briefing materials, note-taking, and action-item tracking
 </li>
 <li>
 Act as a gatekeeper and liaison for the CEO - handling inbound requests with discretion, judgment, and professionalism
 </li>
 <li>
 Coordinate domestic and international travel, itineraries, and logistics
 </li>
 <li>
 Support preparation for board meetings, executive leadership meetings, and external presentations
 </li>
 <li>
 Manage sensitive and confidential information with the highest degree of integrity and trust
 </li>
 <li>
 Partner closely with the Chief of Staff, Executive Team, and key cross-functional leaders to ensure smooth execution of CEO priorities
 </li>
 </ul>
 
 
 About You:
 
 
 &nbsp;
 
 
 <ul>
 <li>
 5+ years of experience supporting a CEO or senior C-suite executive in a fast-paced, high-growth environment
 </li>
 <li>
 Exceptional organizational skills with the ability to manage multiple priorities simultaneously
 </li>
 <li>
 Strong executive presence and comfort interacting with senior leaders, board members, and external partners
 </li>
 <li>
 Outstanding written and verbal communication skills
 </li>
 <li>
 Proactive, resourceful, and able to operate independently with sound judgment
 </li>
 <li>
 High level of discretion and professionalism when handling confidential information
 </li>
 <li>
 Advanced proficiency with Google Workspace and comfort learning new tools quickly
 </li>
 </ul>
 
 
 Even Better:
 
 
 <ul>
 <li>
 Experience in fintech, financial services, or technology companies
 </li>
 <li>
 Prior experience supporting a remote executive
 </li>
 </ul>
 
 
 Where:
 
 
 <ul>
 <li>
 This role is
 
 remote within the U.S.
 
 , with a requirement that candidates are based on the
 
 East Coast or willing to work East Coast hours
 
 to support the CEO&rsquo;s schedule.
 </li>
 </ul>
 
 
 Compensation:&nbsp;
 
 
 
 A little about our pay philosophy: We take pride in compensating our employees fairly and equitably. We are showcasing a range of your potential base salary based on the roles location. The successful candidate&rsquo;s starting pay will also be determined based on job-related qualifications, internal compensation, candidate location and budget. This range may be modified in the future.
 
 
 Salary Range: $86,300 - $107,875
 
 &nbsp;
 
 USD.
 
 
 Employees are also eligible for an annual performance-based bonus and equity.
 
 
 
 
 
 Earnest believes in enabling our employees to live their best lives. We offer a variety of perks and competitive benefits, including:&nbsp;
 
 
 <ul>
 <li>
 Health, Dental, &amp; Vision benefits plus savings plans
 </li>
 <li>
 Mac computers + work-from-home stipend to set up your home office
 </li>
 <li>
 Monthly internet and phone reimbursement
 </li>
 <li>
 Employee Stock Purchase Plan
 </li>
 <li>
 Restricted Stock Units (RSUs)
 </li>
 <li>
 401(k) plan to help you save for retirement plus a company match
 </li>
 <li>
 Robust tuition reimbursement program
 </li>
 <li>
 $1,000 travel perk on each Earnie-versary to anywhere in the world&nbsp;
 </li>
 <li>
 Competitive days of annual PTO
 </li>
 <li>
 Competitive parental leave
 </li>
 </ul>
 
 
 What Makes an Earnie:
 
 
 
 At Earnest, our people bring our cultural principles to life. These principles define how we work, how we win, and what we expect of ourselves and each other:
 
 <ul>
 <li>
 
 
 Every Second Counts
 
 
 : Speed is our competitive advantage. Our customers need better solutions, and the faster we execute, the greater our chance of success.
 </li>
 <li>
 
 
 Choose To Do Hard Things
 
 
 : We win by tackling the hard things that others avoid, fueled by grit and resilience.
 </li>
 <li>
 
 
 Pursue Excellence
 
 
 : Great companies, teams, and individuals never settle and are proud of the work that they do. What&rsquo;s good enough today won&rsquo;t be good enough tomorrow. Excellence isn&rsquo;t a destination; it&rsquo;s a mindset of continuous improvement.
 </li>
 <li>
 
 
 Lead Together
 
 
 : Our success comes from how we work together. Leadership is not about titles&mdash;it is about action. We take ownership, drive results, and move forward as a team.
 </li>
 <li>
 
 
 Don&rsquo;t Take Yourself Too Seriously
 
 
 : We take our work seriously, not ourselves. The stakes are high, but a sense of humor keeps us grounded, creative, and resilient.
 </li>
 </ul>
 
 
 At Earnest, we are committed to building an environment where our employees feel included, valued, and heard. Our belief is that a strong commitment to diversity, inclusion, equity, and belonging enables us to move forward with our mission. We are dedicated to adding new perspectives to the team and encourage anyone to apply if your experience is close to what we are looking for.&nbsp;&nbsp;
 
 
 
 
 Earnest provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, veteran status, disability or genetics. Qualified applicants with criminal histories will be considered for the position in a manner consistent with the Fair Chance Ordinance.
 
 
</div>

HYBE AMERICA

<div>
 
 
 About HYBE America
 
 
 
 
 
 
 HYBE America is part of HYBE, a global leader at the intersection of music, entertainment, and technology. We represent some of the world&rsquo;s most influential artists and continue to expand our creative and cultural impact across the Americas. At HYBE, we believe in the power of music and foster a culture built on Passion, Trust, and Autonomy.
 
 
 
 
 
 
 Position Overview
 
 
 
 
 
 
 We are seeking a highly organized, business-minded Executive Assistant &amp; Office Manager,
 
 
 Brands &amp; Ventures to support senior leadership while owning day-to-day office operations for
 
 
 our New York office.
 
 
 
 
 
 This role supports the President, Brands &amp; Ventures and sits at the center of brand development, partnerships, content, licensing, investments, and special initiatives. It is ideal for someone with 2-3+ years of experience supporting senior executives who is ready to take full responsibility for office operations while continuing to operate as a trusted extension of executive leadership.
 
 
 
 
 
 The role combines high-level executive support, business coordination, and end-to-end office
 
 
 management. Success requires strong judgment, operational discipline, discretion, and the ability to manage multiple work streams without hand-holding in a fast-paced environment.
 
 
 
 
 
 This is a full-time, hybrid role based in New York, NY, with required in-person collaboration
 
 
 several days per week.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Executive &amp; Brands Support (75%)
 
 
 
 
 
 <ul>
 <li>
 Manage complex executive calendars, scheduling, meetings, and travel with an
 </li>
 </ul>
 
 understanding of business priorities, deal timelines, and cross-functional dependencies.
 
 <ul>
 <li>
 Maintain daily priorities and follow-up workflows, anticipating needs and proactively
 </li>
 </ul>
 
 flagging conflicts or risks.
 
 <ul>
 <li>
 Prepare meeting agendas, briefing materials, and presentations; attend meetings as
 </li>
 </ul>
 
 needed to capture notes, decisions, and action items.
 
 <ul>
 <li>
 Act as a point of coordination between the President, internal teams within global
 </li>
 </ul>
 
 organization, and external partners across brand development, content, fashion, lifestyle,
 
 
 investments, and nonprofit initiatives.
 
 <ul>
 <li>
 Draft, review, and manage internal and external correspondence on behalf of the
 </li>
 </ul>
 
 executive as directed.
 
 <ul>
 <li>
 Handle sensitive information with a high degree of discretion and professionalism.
 </li>
 <li>
 Leverage productivity and AI tools such as ChatGPT, Gemini, and Notion to streamline
 </li>
 </ul>
 
 workflows and improve output quality.
 
 <ul>
 <li>
 Identify opportunities to improve operational efficiency through better systems,
 </li>
 </ul>
 
 documentation, and tools.
 
 <ul>
 <li>
 Support the executive office with organized, accurate, and well-structured digital
 </li>
 </ul>
 
 materials.
 
 <ul>
 <li>
 Submit and track executive-related expense reports monthly; process invoices in
 </li>
 </ul>
 
 coordination with Accounting.
 
 
 
 
 
 
 Office Management &amp; Workplace Operations (25%)
 
 
 
 
 
 <ul>
 <li>
 Own full responsibility for office operations for the New York office, ensuring a
 </li>
 </ul>
 
 professional, organized, and efficient workplace.
 
 <ul>
 <li>
 Serve as the primary point of contact for visitors, partners, vendors, and building
 </li>
 </ul>
 
 management.
 
 <ul>
 <li>
 Manage front-of-office operations including conference room scheduling and meeting
 </li>
 </ul>
 
 coordination (in-person and virtual).
 
 <ul>
 <li>
 Own relationships with building management and service providers; proactively manage
 </li>
 </ul>
 
 maintenance, repairs, and facilities issues.
 
 <ul>
 <li>
 Oversee ordering, inventory, and organization of office supplies, snacks, and shared
 </li>
 </ul>
 
 resources.
 
 <ul>
 <li>
 Manage mail, shipping, and package logistics.
 </li>
 <li>
 Submit and track office-related expense reports; process invoices in coordination with
 </li>
 </ul>
 
 Accounting.
 
 <ul>
 <li>
 Program and issue key cards; manage office access and onboarding logistics for new
 </li>
 </ul>
 
 hires.
 
 <ul>
 <li>
 Plan and execute internal office events and initiatives that support culture and
 </li>
 </ul>
 
 collaboration.
 
 <ul>
 <li>
 Maintain office-related documentation, trackers, and internal records.
 </li>
 <li>
 Handle confidential information with discretion and professionalism.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 2-3+ years of experience supporting senior executives and/or managing office operations in a fast-paced environment.
 </li>
 <li>
 Strong interest in brands, ventures, and business execution.
 </li>
 <li>
 Proven ability to manage competing priorities with accuracy, discretion, and composure.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Strong organizational, project management, and problem-solving skills.
 </li>
 <li>
 High level of professionalism and sound judgment.
 </li>
 <li>
 Proficiency in Google Workspace, Microsoft Office, Apple iOS, and productivity tools.
 </li>
 <li>
 Fast learner with a strong interest in adopting new technology and AI tools to optimize work efficiency.
 </li>
 </ul>
 
 
 
 
 
 It&rsquo;s a bonus if you have
 
 
 <ul>
 <li>
 Academic Background: Degree in Business Administration, Music Business, or a related field.
 </li>
 <li>
 Proactive Mindset: Ability to anticipate executive needs and resolve operational bottlenecks independently.
 </li>
 <li>
 Industry Insight: Solid understanding of the global music business ecosystem and commercial trends.
 </li>
 <li>
 Fluent proficiency in Korean (both written and verbal).
 </li>
 </ul>
 
 
 
 
 Don't match every skill listed? Almost nobody does! Think you're a good fit anyway? Please let us know.
 
 
 
 
 
 
 Salary Range
 
 
 
 
 
 
 The salary range for this job is $90,000 to $100,000. This is a good faith effort at the time of posting. This range is base salary only and does not include benefits and any other compensatory components of the role.
 
 
 
 
 
 
 Why Join Us
 
 
 
 
 
 
 At HYBE America, you&rsquo;ll play a pivotal role in shaping the voice and reputation of one of the most dynamic and innovative companies in global entertainment. You&rsquo;ll work with some of the world&rsquo;s most exciting artists and help tell the stories that define culture. We back our passion for music with benefits that take care of you, so you can bring your best to the work that inspires millions.
 
 
 
 
 
 
 Benefits
 
 
 
 
 
 <ul>
 <li>
 Medical, dental, and vision insurance
 </li>
 <li>
 Company 401(k) match up to 5%
 </li>
 <li>
 Flexible paid time off
 </li>
 <li>
 FSA
 </li>
 <li>
 Life insurance
 </li>
 <li>
 Wellhub membership that gives you access to gyms and fitness studios
 </li>
 <li>
 Excellent parental leave policies
 </li>
 </ul>
 
 
 
 
 ***HYBE America is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.***
 
 
 
 
 
 Salary Range: $90,000-$100,000.
 
</div>

Executive Assistant & Office Manager, Brands & Ventures

City University of New York

<div>Assistant Vice President for Marketing &amp; Communications (ECP)
POSITION DETAILS
The City College of New York (CCNY), a senior college of The City University of New York (CUNY), seeks an innovative Assistant Vice President for Marketing and Communications (AVP) to lead a modern, data-driven transformation of the College's digital experience and institutional brand. Reporting to the Senior Vice President for Institutional Advancement, Communications and External Relations, the AVP serves as CCNY's chief communications and brand officer, responsible for a unified strategy across marketing, creative, digital, web, media relations, and public affairs.
The successful candidate will shape CCNY's marketing and communications ecosystem with a forward-looking vision centered on customer-grade digital UX, brand consistency, and audience-focused engagement. The AVP will elevate CCNY's public website and digital channels, mature analytics and insights, implement governance and accessibility standards, and orchestrate compelling storytelling that advances recruitment, reputation, fundraising, and community engagement.
Duties include but are not limited to:
Digital Strategy &amp; Web Leadership
<ul><li><div>Lead the strategy, roadmap, and execution for CCNY's public website and key digital channels, including UX research, content strategy, information architecture, accessibility, performance, and security.</div></li>
<li><div>
Implement a centralized governance model (standards, workflows, review/approval processes, service levels) and a college-wide liaison network to keep content accurate, timely, and on-brand.</div></li>
<li><div>
Integrate analytics (e.g., web, SEO, CRM/CMS signals) to monitor task completion, engagement, and conversion; drive iterative improvements through A/B testing and insights.</div></li>
</ul>
Brand &amp; Creative Stewardship
<ul><li><div>Own the institutional brand strategy and visual identity; ensure coherence across digital, print, social, broadcast, and environmental applications.</div></li>
<li><div>
Direct development of signature campaigns, recruitment marketing, editorial series, publications, and multimedia assets that amplify CCNY's mission and impact.</div></li>
</ul>
Marketing &amp; Audience Growth
<ul><li><div>Architect multi-channel, audience-centric campaigns that grow awareness, consideration, applications/inquiries, and event participation.</div></li>
<li><div>
Establish performance frameworks (KPIs, dashboards, pacing reviews) and optimize media mix and creative based on evidence.</div></li>
</ul>
Media Relations &amp; Public Affairs
<ul><li><div>Oversee proactive media strategy, executive visibility, thought leadership, and rapid-responseprotocols;cultivaterelationshipswithlocal,national,andhigher-edmedia.</div></li>
<li><div>
Coordinatemessagingandalignmentacrossinternalandexternalstakeholders.</div></li>
</ul>
Team, Vendors &amp; Operations
<ul><li><div>Leadanddevelopahigh-performing,multidisciplinaryteamspanningDigital/Web, Marketing &amp; Creative, Editorial/PR, and broadcast (e.g., WHRC).</div></li>
<li><div>
Recruittokeycapabilitiessupportingdigitaltransformation(e.g.,WebsiteContent&amp; Creative Specialist, Website Data &amp; Technology Assistant) and manage agencies/vendors, RFPs/SOWs, budgets, and contracts.</div></li>
<li><div>
Promoteacultureofaccessibility,inclusion,andcontinuouslearning.</div></li>
</ul>
QUALIFICATIONS
This position is in CUNY&rsquo;s Executive Compensation Plan. All executive positions require a minimum of a bachelor&rsquo;s degree and eight years&rsquo; of related experience.
Preferred Qualifications:
<ul><li><div>Master's degree in marketing, communications, journalism, public affairs, design, or related field.</div></li>
<li><div>
8+ years of progressive leadership in marketing, communications, or digital strategy in higher education or a similarly complex organization.</div></li>
<li><div>
Demonstrated success leading enterprise-level digital initiatives (website rebuilds, design systems, content governance, analytics) and brand programs with measurable outcomes.</div></li>
<li><div>
Strong track record building and managing cross-functional teams, agencies, and vendor portfolios.</div></li>
<li><div>
Exceptional communication, stakeholder management, and executive advisory skills.</div></li>
<li><div>
Experience overseeing large-scale website redesigns and digital governance within complex organizations.</div></li>
<li><div>
Proficiency with web analytics/SEO, content operations, UX research methods, and accessibility standards (e.g., WCAG).</div></li>
<li><div>
Depth in media relations and issues/crisis communications.</div></li>
<li><div>
Commitment to equity, inclusion, belonging, and accessibility, and to supporting first-generation students.</div></li>
</ul>
CUNY TITLE
Assistant Vice President
COMPENSATION AND BENEFITS
Salary Range: $175,000 - $195,000. Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
If you are viewing this job posting in CUNYfirst, please click on &quot;Apply Now&quot; on the bottom of this page and follow the instructions.
If you are viewing this job posting externally, please apply as follows:
Go to www.cuny.edu and click on &quot;Employment&quot;
Click &quot;Search job listings&quot;
Click on &quot;More search options&quot;
Search by Job Opening ID number 32055
Click on the &quot;Apply Now&quot; button and follow the instructions.
PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format.
CLOSING DATE
May 8, 2026
JOB SEARCH CATEGORY
CUNY Job Posting: Executive
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID: 32055
Location: City College of New York</div>

Assistant Vice President for Marketing & Communications (ECP)

JW Michaels & Co.

<div>
 
 
 Executive Assistant to CEO (Hybrid)
 
 
 
 
 Location:
 
 New York, NY
 
 
 
 Schedule:
 
 Hybrid &ndash; 3 days in office + flexibility required
 
 
 
 Compensation:
 
 $130K &ndash; $180K + bonus (DOE)
 
 
 
 
 
 
 Overview
 
 
 
 A dynamic and fast-paced financial services firm is seeking a
 
 highly polished Executive Assistant
 
 to support the CEO. This role will blend
 
 traditional executive support with personal assistant responsibilities
 
 , requiring a proactive, detail-oriented professional who thrives in a high-touch, high-visibility environment.
 
 
 
 
 
 The CEO maintains a
 
 demanding professional schedule alongside an active social and personal calendar
 
 , and this individual will play a critical role in ensuring seamless coordination across both. The ideal candidate is resourceful, discreet, and able to anticipate needs before they arise.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage a complex and ever-changing
 
 calendar
 
 , including internal meetings, client engagements, and board interactions
 </li>
 <li>
 Coordinate
 
 domestic and international travel
 
 , including detailed itineraries
 </li>
 <li>
 Prepare meeting materials, agendas, and assist with follow-ups
 </li>
 <li>
 Act as a liaison between the CEO and
 
 internal teams, clients, and external stakeholders
 
 </li>
 <li>
 Handle confidential communications with professionalism and discretion
 </li>
 </ul>
 
 
 Personal / Lifestyle Support
 
 
 <ul>
 <li>
 Manage personal calendar, including
 
 social engagements, dinners, events, and travel
 
 </li>
 <li>
 Secure reservations at top restaurants, coordinate event attendance, and manage invitations
 </li>
 <li>
 Oversee personal errands, gifting, and ad hoc requests
 </li>
 <li>
 Assist with planning personal travel and weekend logistics
 </li>
 <li>
 Coordinate with household staff, vendors, or other assistants as needed
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 5+ years of experience supporting a
 
 C-level executive
 
 , ideally within finance, private equity, or investment environments
 </li>
 <li>
 Experience managing both
 
 professional and personal responsibilities
 
 for an executive
 </li>
 <li>
 Strong understanding of
 
 NYC lifestyle, dining, and social landscape
 
 </li>
 <li>
 Exceptional organizational skills and attention to detail
 </li>
 <li>
 Ability to operate with a high level of
 
 discretion and confidentiality
 
 </li>
 <li>
 Strong communication skills and executive presence
 </li>
 <li>
 Highly responsive, flexible, and able to manage competing priorities
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 A
 
 true gatekeeper and partner
 
 to the CEO
 </li>
 <li>
 Someone who is
 
 proactive, not reactive
 
 </li>
 <li>
 Comfortable operating in a
 
 fast-paced, high-expectation environment
 
 </li>
 <li>
 Polished, professional, and able to interact with high-profile individuals
 </li>
 </ul>
 
 
 
 
 
 Benefits
 
 
 <ul>
 <li>
 Competitive compensation + bonus
 </li>
 <li>
 Health, dental, and vision benefits
 </li>
 <li>
 Hybrid flexibility (3 days in office)
 </li>
 <li>
 Opportunity to work closely with a high-profile CEO
 </li>
 </ul>
 
 
</div>

Personal/Executive Assistant to CEO/Founder

Bridgewater Advisors Inc.

<div>
 
 
 About Us:
 
 
 
 We are a dynamic, independent wealth management firm located in Rockefeller Center. Our small, tight-knit team provides personalized financial services to high-net-worth clients, and we&rsquo;re seeking a highly organized and proactive Office Assistant/Executive Assistant to join our team. This is an exciting opportunity for someone looking to make a meaningful impact in a fast-paced, collaborative environment.
 
 
 
 
 
 
 Position Overview:
 
 
 
 We are looking for an experienced Office Assistant who will also provide HR administration and executive assistant support. This individual will play a key role in ensuring the smooth and efficient operation of our office, supporting day-to-day administrative needs, assisting with HR functions, and supporting our leadership team. The ideal candidate is someone who thrives in a dynamic environment, is detail-oriented, and has strong interpersonal skills.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Office Management:
 
 
 <ul>
 <li>
 Oversee daily office operations, ensuring an efficient and organized work environment.
 </li>
 <li>
 Answer phones.
 </li>
 <li>
 Greet clients as they arrive for meetings.
 </li>
 <li>
 Manage office supplies and vendor relationships.
 </li>
 <li>
 Coordinate office maintenance, equipment, and facilities management.
 </li>
 <li>
 Organize and manage meetings, conferences, and travel arrangements.
 </li>
 <li>
 Ensure the office kitchen remains tidy and well-stocked on a daily basis.
 </li>
 <li>
 Assist with office equipment as needed.
 </li>
 </ul>
 
 
 HR Administration:
 
 
 <ul>
 <li>
 Assist with onboarding and offboarding processes for new and departing employees.
 </li>
 <li>
 Maintain employee records and ensure compliance with HR policies and procedures.
 </li>
 <li>
 Help manage benefits administration and payroll coordination.
 </li>
 </ul>
 
 
 Executive Assistant Support:
 
 
 <ul>
 <li>
 Provide administrative support to senior executives, including calendar management and email correspondence.
 </li>
 <li>
 Experience using a CRM in the RIA industry is desirable
 </li>
 <li>
 Coordinate meetings, conferences, and client events.
 </li>
 <li>
 Assist Tax Team during tax preparation season.
 </li>
 <li>
 Assist with special projects and research as required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 3+ years of office management experience, ideally in a financial services or professional services setting.
 </li>
 <li>
 Executive assistant experience preferred.
 </li>
 <li>
 Proficiency in Google Workspace (Docs, Sheets, Gmail), MS Office and general office software.
 </li>
 <li>
 Excellent organizational, communication, and time-management skills.
 </li>
 <li>
 Ability to handle sensitive and confidential information with discretion.
 </li>
 <li>
 A proactive, positive attitude and the ability to multitask effectively in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Why Join Us?
 
 
 <ul>
 <li>
 Work in a collaborative and dynamic team environment.
 </li>
 <li>
 Competitive salary and benefits package.
 </li>
 <li>
 Salary range&nbsp;$60,000 - $80,000
 </li>
 <li>
 Hybrid workplace - 4 days in office, 1 day remote.
 </li>
 <li>
 The opportunity to contribute to the success and growth of a growing firm.
 </li>
 <li>
 Convenient Manhattan location: Rockefeller Center
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re a motivated, detail-oriented professional who thrives in a hands-on role, we&rsquo;d love to hear from you. Apply today and become an integral part of our team!
 
</div>

Office Assistant / Executive Assistant

Tiffany & Co.

<div>
 
 Job Description
 
 
 
 The Executive Assistant to the SVP, Chief Artistic Officer serves as a trusted strategic partner responsible for managing the operational rhythm, priorities, and administrative infrastructure of the Chief Artistic Officer&rsquo;s office. This role goes beyond traditional administrative support and requires a highly perceptive, organized, and anticipatory professional capable of operating within a fast-paced global luxury and creative environment.
 
 
 The Executive Assistant plays a critical role in protecting the Chief Artistic Officer&rsquo;s time, enabling creative leadership, and ensuring seamless coordination across the Design Studio and executive leadership team. This individual must be able to quickly assess complex situations, understand shifting priorities, and exercise sound judgment in order to manage competing demands, sensitive information, and high-visibility interactions.
 
 
 
 Location: This position is in-person (5 days per week) at our Corporate Headquarters in New York, NY
 
 
 and requires fluency in both French and English.
 
 
 
 
 SUCCESS CRITERIA
 
 
 
 Success in this role requires exceptional situational awareness, emotional intelligence, and discretion. The Executive Assistant must anticipate needs, identify potential conflicts before they arise, and coordinate proactively across teams to support executive decision-making and creative output. Acting as a central point of coordination between the Chief Artistic Officer, Design Management, senior leadership, and internal and external stakeholders, this role ensures the efficient flow of communication, preparation, and logistics required to support the global activities of the office.
 
 
 Operating in a dynamic environment that includes passionate and dynamic creatives, demanding schedules, international travel, and high-stakes business priorities, the Executive Assistant must remain calm under pressure and serve as a steady, trusted presence within the office. This individual will exercise diplomacy, sound judgment, and confidentiality while representing the Chief Artistic Officer&rsquo;s priorities and protecting the integrity of the executive&rsquo;s time, focus, and working environment.
 
 
 
 Key Accountabilities
 
 
 
 
 Executive Calendar &amp; Strategic Time Management
 
 
 
 <ul>
 <li>
 Maintain and strategically manage the Chief Artistic Officer&rsquo;s complex and fluid calendar, ensuring alignment with creative priorities, executive meetings, and global commitments.
 </li>
 <li>
 Balance competing demands across design reviews, leadership meetings, travel, and creative development time.
 </li>
 <li>
 Protect the executive&rsquo;s time by prioritizing requests, identifying conflicts, and proactively adjusting schedules when needed.
 </li>
 <li>
 Work closely with Design Management to ensure sufficient time is allocated for design review, critique sessions, and major project milestones.
 </li>
 <li>
 Exercise sound judgment in filtering requests, scheduling engagements, and managing access to the executive.
 </li>
 <li>
 Adjust scheduling dynamically in response to evolving creative, operational, and executive priorities.
 
 
 </li>
 </ul>
 
 Executive Office Operations &amp; Communication
 
 
 
 <ul>
 <li>
 Manage the day-to-day operations of the Chief Artistic Officer&rsquo;s office to ensure a professional, organized, and efficient working environment.
 </li>
 <li>
 Draft and manage executive correspondence and communications on behalf of the office.
 </li>
 <li>
 Coordinate closely with cross-functional executive and administrative assistants across the organization to facilitate efficient communication and scheduling.
 </li>
 <li>
 Manage jewelry borrowing requests, tracking, and reconciliation related to executive needs and events.
 </li>
 <li>
 Coordinate facilities and Information Technology requests to ensure the office environment supports productivity and executive activity.
 </li>
 <li>
 Ensure all meetings and special events involving the executive are appropriately prepared with materials, tools, and logistical support.
 
 
 </li>
 </ul>
 
 Executive Travel &amp; Global Logistics Management
 
 
 
 <ul>
 <li>
 Manage the planning and execution of complex international travel itineraries, including flights, hotels, visas, transportation, and reservations.
 </li>
 <li>
 Anticipate travel needs and prepare detailed itineraries to support efficient and productive travel schedules.
 </li>
 <li>
 Coordinate travel logistics with internal teams and external partners to ensure seamless experiences for the executive.
 </li>
 <li>
 Monitor travel changes and proactively adjust logistics to minimize disruptions to the executive&rsquo;s schedule.
 </li>
 <li>
 Prepare briefing materials and logistical coordination for travel involving client meetings, press engagements, or key business events.
 
 
 </li>
 </ul>
 
 Strategic Coordination &amp; Anticipatory Support
 
 
 
 <ul>
 <li>
 Anticipate executive needs by assessing upcoming meetings, travel schedules, and key events to ensure preparation and materials are ready in advance.
 </li>
 <li>
 Identify potential scheduling conflicts, operational risks, or preparation gaps before they impact executive productivity.
 </li>
 <li>
 Coordinate proactively with Design Management and other internal stakeholders to ensure alignment with creative development timelines and executive priorities.
 </li>
 <li>
 Prepare briefing materials, agendas, and background information for high-level meetings and executive engagements.
 </li>
 <li>
 Operate with a forward-looking mindset, considering downstream impacts of scheduling, travel, and operational decisions.
 
 
 </li>
 </ul>
 
 Executive Office Stewardship &amp; Confidentiality
 
 
 
 <ul>
 <li>
 Serve as a trusted gatekeeper for the Chief Artistic Officer&rsquo;s office, maintaining appropriate access and protecting the executive&rsquo;s time and focus.
 </li>
 <li>
 Handle sensitive information with the highest degree of discretion and confidentiality.
 </li>
 <li>
 Represent the Chief Artistic Officer&rsquo;s priorities with professionalism and diplomacy when interacting with senior executives, internal teams, and external partners.
 </li>
 <li>
 Maintain an organized and professional office environment that supports focus, creativity, and executive productivity.
 </li>
 <li>
 Ensure confidential materials, communications, and discussions are managed appropriately.
 
 
 </li>
 </ul>
 
 Special Projects &amp; Operational Support
 
 
 
 <ul>
 <li>
 Support special projects and initiatives as assigned by leadership.
 </li>
 <li>
 Assist with a wide range of professional and operational tasks in support of the Chief Artistic Officer&rsquo;s office and the broader Design Studio.
 </li>
 <li>
 Contribute to process improvements that enhance the efficiency and effectiveness of executive operations.
 
 
 </li>
 </ul>
 The hiring range for this position ranges from $40.72 - $55.09/ hour. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Fluency in both French and English (written and verbal).
 </li>
 <li>
 Minimum 8+ years of experience supporting senior executives in a fast-paced corporate or creative environment.
 </li>
 <li>
 Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
 </li>
 <li>
 Strong situational awareness and ability to quickly assess complex organizational and interpersonal dynamics.
 </li>
 <li>
 Demonstrated ability to prioritize effectively in environments where multiple urgent demands compete for executive attention.
 </li>
 <li>
 Highly anticipatory mindset with the ability to identify needs, risks, and preparation requirements before they arise.
 </li>
 <li>
 Strong emotional intelligence and composure when operating in high-pressure environments involving demanding schedules, passionate teams, and tight deadlines.
 </li>
 <li>
 Absolute discretion and integrity when managing confidential and sensitive information.
 </li>
 <li>
 Excellent written and verbal communication skills with the ability to interact effectively with senior leadership and cross-functional teams.
 </li>
 <li>
 Strong diplomatic skills with the ability to represent executive priorities and manage requests with professionalism.
 </li>
 <li>
 Ability to work independently with minimal supervision while maintaining alignment with executive priorities.
 </li>
 <li>
 Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
 </li>
 <li>
 Strong attention to detail and commitment to operational excellence.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience supporting senior creative leaders within luxury, design, fashion, or creative industries.
 </li>
 <li>
 Understanding of the dynamics of a global luxury brand environment.
 </li>
 <li>
 Knowledge and passion for creative fields including design, fashion, art, architecture, and film.
 </li>
 <li>
 Experience managing complex international travel and executive engagements.
 </li>
 <li>
 Ability to thrive in environments that combine creative exploration with high business expectations.
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Tiffany &amp; Co. is formed from many facets - talented people who make our community stronger with their creativity, perspective, and lived experience. Creating an inclusive workplace and workforce where everyone belongs is at the core of our values. We&rsquo;re committed to creating a more inclusive jewelry industry that empowers people of all backgrounds to shine and evolve to new heights.
 
 
 We believe reaching your full potential requires a solid foundation, and your well-being is a central pillar. Eligible Tiffany employees are offered comprehensive benefits, including global benefits like adoption and surrogacy assistance, and parental leave, as well as programs that support mental, emotional, physical, and financial well-being. We also offer competitive pay, medical, dental, and vision insurance, 401(k) plans with company match, paid time off, alongside other meaningful employee offerings.
 
 
 The Company provides equal employment opportunities to all employees and candidates for employment without regard to age, race, religion, color, national or ethnic origin, alien or citizenship status, sex, marital status, sexual orientation, gender identity, gender expression, pregnancy, disability, or military/veteran status. Tiffany is committed to working with and providing reasonable accommodation to applicants with disabilities.
</div>

Executive Assistant

Explore 314+ Executive marketing assistant in New York this May. Find roles across top companies and apply now to boost your career.

314 executive marketing assistant jobs In New York

Executive Assistant to CEO

Executive Assistant to CEO

Executive Assistant & Office Manager, Brands & Ventures

Assistant Vice President for Marketing & Communications (ECP)

Personal/Executive Assistant to CEO/Founder

Office Assistant / Executive Assistant

Executive Assistant