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ITG Communications, LLC

<div>
 
 Job Description
 
 
 
 ITG Communications is hiring an Administrative Assistant in Long Island City, NY
 
 
 The Administrative Assistant will support the cross-functional teams of Broadband Technical Resources by assisting with projects, programs, and administrative tasks. This person will also collaborate with and communicate with employees, vendors, and customers. This position will seek to assist management and increase efficiency throughout the company.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provides direct support to Construction Coordinators as requested
 </li>
 <li>
 Participates in all phases of a project by actively collecting, arranging, and compiling data into a comprehensive AS BUILT packet per established standards set by BTR and/or the Client
 </li>
 <li>
 Acts as a part of the check and balance system for our Finance Department by comparing the data received in production maps versus billed amounts.
 </li>
 <li>
 Advises Construction Coordinators on under, or over, billed production codes to properly reconcile construction projects with client
 </li>
 <li>
 Maintains and updates in-house records and spreadsheets to ensure up-to-date statuses on construction projects
 </li>
 <li>
 Other duties and responsibilities as assigned.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 Education
 
 
 
 <ul>
 <li>
 High school diploma or equivalent
 
 
 </li>
 </ul>
 
 Relevant Work Experience
 
 
 
 <ul>
 <li>
 1-3 Years Cable Construction experience
 </li>
 <li>
 1-3 Years Administrative experience, preferred
 
 
 </li>
 </ul>
 
 Skills/Abilities
 
 
 
 <ul>
 <li>
 Strong computer skills and proficiency in Microsoft Outlook, Word &amp; Excel, Smartsheet
 </li>
 <li>
 Strong verbal and written communication skills
 </li>
 <li>
 Ability to read and understand construction drawings.
 </li>
 <li>
 Knowledge of the physical construction and design of aerial and underground of cable plant including coax &amp; fiber
 </li>
 <li>
 Ability to work independently on assigned tasks as well as to accept direction on given assignments
 </li>
 <li>
 Excellent organizational skills
 </li>
 <li>
 Excellent time management skills
 </li>
 <li>
 Ability to work with cross functional teams
 
 
 </li>
 </ul>
 Additional Comments
 
 
 ITG is an equal employment opportunity employer. ITG&rsquo;s policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws. ITG also prohibits harassment of applicants or employees based on any of these protected categories. It is also ITG&rsquo;s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
</div>

Administrative Assistant

Moment Factory

<div>ABOUT US
Coming from all walks of life, we are united by passion. At Moment Factory, every new We come from many different places, but what unites us is our passion. At Moment Factory, each new project is a blank page awaiting the creativity and talent of our whole team, no matter the individual responsibilities, roles, or fields. Our desire to innovate, to take risks, and to learn from our mistakes and from each other is what allows us to create collective projects that go above and beyond. Today, thanks to a team of 450 creative minds, we have been able to create immersive multimedia environments for artists, museums, airports, brands, theme parks and events, as well as our signature shows. No matter the canvas &ndash; be it film, lighting, multimedia architecture, sound design, special effects, or interactive projects &ndash; the thirst for experimentation and innovation is at the core of our DNA.
YOUR MISSION
As the Administrative Assistant for Sports &amp; Entertainment, you provide essential operational and administrative support to the General Manager. You are responsible for ensuring the smooth coordination of daily activities, from managing complex schedules and internal follow-ups to preparing clear, professional presentations and documents.
Operating with high autonomy in our fast-paced NYC office, you act as a key point of contact&mdash;maintaining organized workflows for the team and providing a professional welcome to clients and partners visiting our studios.
YOUR TEAM
Moment Factory Sports &amp; Events leverages our multimedia toolbox and tacit creative know-how to provide permanent &amp; temporary user experience solutions to enhance fan engagement &amp; experience. Our diverse team blends storytelling, immersion, interactivity, and live performance to create original and unexpected experiences that connect audiences around the globe. 
KEY RESPONSABILITIES
1. Management Support<ul><li>
Proactively organize and manage the General Manager&rsquo;s calendar and business travel</li><li>
Prepare and organize weekly meetings, take notes, and ensure appropriate follow-ups with internal &amp; external stakeholders</li><li>
Manage and track expense reports</li><li>
Assist in preparing presentations, briefings, and internal documents</li><li>
Ensure clear communication and follow-ups with internal teams</li><li>
Maintain an up-to-date overview of ongoing priorities and initiatives</li><li>
Support the General Manager in business development follow-ups and relationship management</li><li>
Maintain, organize, and archive key documents and records</li><li>
Lead visits of 25 Broadway &amp; 55 Wall street</li></ul>
2. Administrative Responsibilities<ul><li>
Prepare, draft, edit, and occasionally documents, reports, and presentations</li><li>
Create presentations using Keynote, Google Slides, or similar tools</li><li>
Coordinate approvals and signatures for various administrative or legal documents</li><li>
Manage incoming administrative requests and redirect them to the appropriate teams when necessary</li><li>
Ensure proper administrative follow-up on communications and internal processes</li><li>
Perform other related administrative tasks as needed</li></ul>
3. Coordination in Support of Teams<ul><li>
Track weekly timesheets, overtime, and vacation calendars for supported teams</li><li>
Coordinate internal meetings and logistics when required</li><li>
Organize occasional team lunches, breakfasts, or internal &amp; external activities</li><li>
Contribute to onboarding new team members when needed</li><li>
Collaborate with other administrative assistants to align processes and practices</li></ul> 
<div></div>
4. Client and Partner Interaction 
<ul><li>
Welcome visitors, partners, or clients and provide a brief introduction to the office/25 Broadway &amp; 55 Wall Street</li><li>
Host visits, including presenting the demo and answering general questions about Moment Factory</li><li>
Respond to initial inquiries of the NYC inbound dev box and redirect visitors, clients or partners to the appropriate teams</li><li>
Follow up on certain communications with clients or partners (information sharing, reminders, coordination)</li><li>
Represent Moment Factory professionally during partner or client visits</li></ul> 

5. Support to Business Development 
<ul><li>
Monitor and manage inbound requests received through the NYC office email</li><li>
Perform an initial qualification of inquiries and redirect opportunities to the appropriate internal teams</li><li>
Maintain first-level communication with potential clients to clarify requests &amp; qualify the opportunity</li><li>
Conduct occasional research or prepare short summaries related to ideas, trends, or opportunities</li><li>
Support the preparation of internal materials related to potential projects or opportunities</li></ul> 
YOUR BACKGROUND<div> 
<ul><li>
Minimum 3 years of relevant experience in a role such as administrative assistant, executive assistant, or coordinator in a dynamic environment</li><li>
Experience in creative industries, entertainment, media, or production environments is considered an asset but not required</li><li>
Education in administration, management, communications, or a related field (or equivalent practical experience)</li><li>
Strong proficiency in English, both written and spoken</li><li>
Strong proficiency in office tools (Google Workspace, Excel, MS Office, Keynote or similar tools)</li><li>
Interest in AI tools and emerging technologies</li><li>
Knowledge of French is an asset</li></ul> 
YOUR QUALITIES<div> 
<ul><li>
Exceptional organizational skills</li><li>
Strong written communication abilities</li><li>
Clear and confident verbal communication</li><li>
Quick learner with strong adaptability</li><li>
Strong sense of responsibility and ability to handle confidential information</li><li>
High level of autonomy and resourcefulness</li><li>
Ability to anticipate needs and manage priorities effectively</li><li>
Comfortable performing administrative and operational tasks</li><li>
Strong attention to detail and accuracy</li><li>
Ability to work efficiently in a fast-paced environment</li><li>
Proven ability to manage multiple priorities simultaneously</li><li>
Positive attitude and professional demeanor</li><li>
Genuine interest in building expertise within an administrative support role in a creative environment</li></ul> 
SPECIFIC WORKING CONDITIONS</div><div><div><ul><li>
Position based in New York</li><li>
On-site presence required 4&ndash;5 days per week</li><li>
The base salary range for this role is $65,000 to $90,000. Actual compensation within this range will be determined based on a variety of factors, including the candidate&rsquo;s skills, experience, and qualifications. This range is specific to the NYC market and may vary for roles located outside of this region.</li></ul></div></div></div></div>

<div>
 
 About Us
 
 
 
 Coming from all walks of life, we are united by passion. At Moment Factory, every new We come from many different places, but what unites us is our passion. At Moment Factory, each new project is a blank page awaiting the creativity and talent of our whole team, no matter the individual responsibilities, roles, or fields. Our desire to innovate, to take risks, and to learn from our mistakes and from each other is what allows us to create collective projects that go above and beyond. Today, thanks to a team of 450 creative minds, we have been able to create immersive multimedia environments for artists, museums, airports, brands, theme parks and events, as well as our signature shows. No matter the canvas &ndash; be it film, lighting, multimedia architecture, sound design, special effects, or interactive projects &ndash; the thirst for experimentation and innovation is at the core of our DNA.
 
 
 
 YOUR MISSION
 
 
 
 As the Administrative Assistant for Sports &amp; Entertainment, you provide essential operational and administrative support to the General Manager. You are responsible for ensuring the smooth coordination of daily activities, from managing complex schedules and internal follow-ups to preparing clear, professional presentations and documents.
 
 
 Operating with high autonomy in our fast-paced NYC office, you act as a key point of contact&mdash;maintaining organized workflows for the team and providing a professional welcome to clients and partners visiting our studios.
 
 
 
 YOUR TEAM
 
 
 
 Moment Factory Sports &amp; Events leverages our multimedia toolbox and tacit creative know-how to provide permanent &amp; temporary user experience solutions to enhance fan engagement &amp; experience. Our diverse team blends storytelling, immersion, interactivity, and live performance to create original and unexpected experiences that connect audiences around the globe.
 
 
 
 Key Responsabilities
 
 2. Administrative Responsibilities3. Coordination in Support of Teams5. Support to Business Development
 
 
 <ul>
 <li>
 Management Support
 </li>
 <li>
 Proactively organize and manage the General Manager&rsquo;s calendar and business travel
 </li>
 <li>
 Prepare and organize weekly meetings, take notes, and ensure appropriate follow-ups with internal &amp; external stakeholders
 </li>
 <li>
 Manage and track expense reports
 </li>
 <li>
 Assist in preparing presentations, briefings, and internal documents
 </li>
 <li>
 Ensure clear communication and follow-ups with internal teams
 </li>
 <li>
 Maintain an up-to-date overview of ongoing priorities and initiatives
 </li>
 <li>
 Support the General Manager in business development follow-ups and relationship management
 </li>
 <li>
 Maintain, organize, and archive key documents and records
 </li>
 <li>
 Lead visits of 25 Broadway &amp; 55 Wall street
 </li>
 <li>
 Prepare, draft, edit, and occasionally documents, reports, and presentations
 </li>
 <li>
 Create presentations using Keynote, Google Slides, or similar tools
 </li>
 <li>
 Coordinate approvals and signatures for various administrative or legal documents
 </li>
 <li>
 Manage incoming administrative requests and redirect them to the appropriate teams when necessary
 </li>
 <li>
 Ensure proper administrative follow-up on communications and internal processes
 </li>
 <li>
 Perform other related administrative tasks as needed
 </li>
 <li>
 Track weekly timesheets, overtime, and vacation calendars for supported teams
 </li>
 <li>
 Coordinate internal meetings and logistics when required
 </li>
 <li>
 Organize occasional team lunches, breakfasts, or internal &amp; external activities
 </li>
 <li>
 Contribute to onboarding new team members when needed
 </li>
 <li>
 Collaborate with other administrative assistants to align processes and practices
 </li>
 <li>
 Client and Partner Interaction
 </li>
 <li>
 Welcome visitors, partners, or clients and provide a brief introduction to the office/25 Broadway &amp; 55 Wall Street
 </li>
 <li>
 Host visits, including presenting the demo and answering general questions about Moment Factory
 </li>
 <li>
 Respond to initial inquiries of the NYC inbound dev box and redirect visitors, clients or partners to the appropriate teams
 </li>
 <li>
 Follow up on certain communications with clients or partners (information sharing, reminders, coordination)
 </li>
 <li>
 Represent Moment Factory professionally during partner or client visits
 </li>
 <li>
 Monitor and manage inbound requests received through the NYC office email
 </li>
 <li>
 Perform an initial qualification of inquiries and redirect opportunities to the appropriate internal teams
 </li>
 <li>
 Maintain first-level communication with potential clients to clarify requests &amp; qualify the opportunity
 </li>
 <li>
 Conduct occasional research or prepare short summaries related to ideas, trends, or opportunities
 </li>
 <li>
 Support the preparation of internal materials related to potential projects or opportunities
 
 
 </li>
 </ul>
 
 YOUR BACKGROUND
 
 
 
 <ul>
 <li>
 Minimum 3 years of relevant experience in a role such as administrative assistant, executive assistant, or coordinator in a dynamic environment
 </li>
 <li>
 Experience in creative industries, entertainment, media, or production environments is considered an asset but not required
 </li>
 <li>
 Education in administration, management, communications, or a related field (or equivalent practical experience)
 </li>
 <li>
 Strong proficiency in English, both written and spoken
 </li>
 <li>
 Strong proficiency in office tools (Google Workspace, Excel, MS Office, Keynote or similar tools)
 </li>
 <li>
 Interest in AI tools and emerging technologies
 </li>
 <li>
 Knowledge of French is an asset
 
 
 </li>
 </ul>
 
 YOUR QUALITIES
 
 
 
 <ul>
 <li>
 Exceptional organizational skills
 </li>
 <li>
 Strong written communication abilities
 </li>
 <li>
 Clear and confident verbal communication
 </li>
 <li>
 Quick learner with strong adaptability
 </li>
 <li>
 Strong sense of responsibility and ability to handle confidential information
 </li>
 <li>
 High level of autonomy and resourcefulness
 </li>
 <li>
 Ability to anticipate needs and manage priorities effectively
 </li>
 <li>
 Comfortable performing administrative and operational tasks
 </li>
 <li>
 Strong attention to detail and accuracy
 </li>
 <li>
 Ability to work efficiently in a fast-paced environment
 </li>
 <li>
 Proven ability to manage multiple priorities simultaneously
 </li>
 <li>
 Positive attitude and professional demeanor
 </li>
 <li>
 Genuine interest in building expertise within an administrative support role in a creative environment
 
 
 </li>
 </ul>
 
 SPECIFIC WORKING CONDITIONS
 
 
 
 <ul>
 <li>
 Position based in New York
 </li>
 <li>
 On-site presence required 4&ndash;5 days per week
 </li>
 <li>
 The base salary range for this role is $65,000 to $90,000. Actual compensation within this range will be determined based on a variety of factors, including the candidate&rsquo;s skills, experience, and qualifications. This range is specific to the NYC market and may vary for roles located outside of this region.
 </li>
 </ul>
</div>

Atrium

<div>
 
 Client Overview
 
 
 
 Our client is a high-profile financial services organization in New York City seeking a polished and detail-oriented
 
 Administrative Assistant
 
 to support daily office operations and executive teams. This firm operates in a fast-paced, high-performance environment and is looking for someone who can provide reliable administrative support while maintaining professionalism and confidentiality.
 
 
 
 Salary/Hourly Rate
 
 
 
 $25/hr - $30/hr
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant will provide day-to-day administrative support to internal teams and leadership within a corporate finance environment. This role requires strong organizational skills, the ability to manage multiple priorities, and a professional demeanor when interacting with executives and external partners. The position is fully onsite in New York City.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
 <li>
 Provide administrative support to executives and department teams.
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Prepare reports, presentations, and business correspondence.
 </li>
 <li>
 Handle data entry, filing, scanning, and document management.
 </li>
 <li>
 Coordinate internal meetings and assist with conference room scheduling.
 </li>
 <li>
 Support office operations including ordering supplies and coordinating vendors.
 </li>
 <li>
 Assist with travel arrangements and expense tracking as needed.
 </li>
 <li>
 Maintain organized records and assist with special projects.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 2 - 4 years of administrative assistant experience in a corporate environment.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Highly organized with strong attention to detail.
 </li>
 <li>
 Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
 </li>
 <li>
 Ability to multitask and work efficiently in a fast-paced environment.
 </li>
 <li>
 Professional and polished demeanor with strong reliability.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 Experience working in finance, investment, or financial services environments.
 </li>
 <li>
 Experience supporting executives or multiple departments.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree preferred.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 388871
</div>

Administrative Assistant - 388871

Mount Sinai Health System

<div>
 
 Description
 
 
 
 The Windreich Department of Artificial Intelligence and Human Health (AIHH) at the Icahn School of Medicine at Mount Sinai leads a pioneering collaboration with the Charles Bronfman Institute for Personalized Medicine (CBIPM) and the Hasso Plattner Institute for Digital Health (HPIMS) to transform the future of healthcare. Together, these three entities form a unified ecosystem that integrates advanced AI-driven diagnostics, large scale clinical research and cutting edge digital innovation to accelerate scientific discovery and deliver meaningful improvements in patient care and health systems worldwide.
 
 
 The Administrative Assistant will provide comprehensive administrative and operational support to faculty and staff within the Windreich Department of Artificial Intelligence and Human Health (AIHH). This role reports directly to the Chief of Staff and serves as the primary point of contact for office administration and day-to-day operational coordination.
 
 
 The Administrative Assistant will work closely with department leadership, faculty, trainees, and institutional partners to maintain organized workflows and support academic, research, and operational initiatives across AIHH. This individual will play a key role in ensuring the smooth functioning of departmental operations and maintaining a professional and efficient office environment.
 
 
 The Administrative Assistant II is an experienced administrative support person who provides a wide variety of administrative support services including budget preparation and control activities, preparation and control of records, statistics and reports regarding operations and personnel matters. She/he may serve as administrative liaison with others related to purchasing, human resources, facilities and operations.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative support to faculty and departmental staff, including scheduling meetings, managing calendars, and coordinating logistics
 </li>
 <li>
 Serve as the main point of contact for office administration, including supply management, space coordination, and facilities requests
 </li>
 <li>
 Coordinate internal and external meetings, including room reservations, virtual meeting setup, agenda preparation, and distribution of materials
 </li>
 <li>
 Prepare routine correspondence, reports, and documentation as needed
 </li>
 <li>
 Maintain organized electronic and physical filing systems
 </li>
 <li>
 Assist with travel arrangements, expense reports, and reimbursement submissions in accordance with institutional policies
 </li>
 <li>
 Support onboarding logistics for new faculty, staff, and trainees, including coordination with HR, IT, and other institutional offices
 </li>
 <li>
 Assist with planning and execution of departmental events, seminars, and visiting speaker engagements
 </li>
 <li>
 Track and follow up on action items from meetings and departmental initiatives
 </li>
 <li>
 Serve as a point of contact for routine inquiries and route requests appropriately
 </li>
 <li>
 Support basic grant and project administrative processes in coordination with finance and grants teams
 </li>
 <li>
 Performs other related duties as assigned
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Associates degree or equivalent combination of experience (Bachelors preferred).
 </li>
 <li>
 4+ years related administrative or business experience
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Prior administrative experience in an academic, healthcare, or research environment preferred
 </li>
 <li>
 Strong organizational and time-management skills with attention to detail
 </li>
 <li>
 Ability to manage multiple tasks simultaneously and meet deadlines in a fast-paced setting
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Professional demeanor and strong interpersonal skills
 </li>
 <li>
 Ability to handle confidential information with discretion
 </li>
 <li>
 Proficiency in Microsoft Office, Google Workspace, and institutional administrative systems
 
 
 </li>
 </ul>
 
 Employer Description
 
 
 
 
 Strength through Unity and Inclusion
 
 
 
 The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.
 
 
 At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.
 
 
 
 About The Mount Sinai Health System
 
 
 
 Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.
 
 
 
 Equal Opportunity Employer
 
 
 
 The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.
 
 
 
 Compensation
 
 
 
 The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $23 - $36 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
</div>

Administrative Assistant II - Artificial Intelligence & Human Health Research

<div>Description
The Windreich Department of Artificial Intelligence and Human Health (AIHH) at the Icahn School of Medicine at Mount Sinai leads a pioneering collaboration with the Charles Bronfman Institute for Personalized Medicine (CBIPM) and the Hasso Plattner Institute for Digital Health (HPIMS) to transform the future of healthcare. Together, these three entities form a unified ecosystem that integrates advanced AI-driven diagnostics, large scale clinical research and cutting edge digital innovation to accelerate scientific discovery and deliver meaningful improvements in patient care and health systems worldwide.
The Administrative Assistant will provide comprehensive administrative and operational support to faculty and staff within the Windreich Department of Artificial Intelligence and Human Health (AIHH). This role reports directly to the Chief of Staff and serves as the primary point of contact for office administration and day-to-day operational coordination.
The Administrative Assistant will work closely with department leadership, faculty, trainees, and institutional partners to maintain organized workflows and support academic, research, and operational initiatives across AIHH. This individual will play a key role in ensuring the smooth functioning of departmental operations and maintaining a professional and efficient office environment.
The Administrative Assistant II is an experienced administrative support person who provides a wide variety of administrative support services including budget preparation and control activities, preparation and control of records, statistics and reports regarding operations and personnel matters. She/he may serve as administrative liaison with others related to purchasing, human resources, facilities and operations. 
Responsibilities<ul><li>
Provide administrative support to faculty and departmental staff, including scheduling meetings, managing calendars, and coordinating logistics</li><li>
Serve as the main point of contact for office administration, including supply management, space coordination, and facilities requests</li><li>
Coordinate internal and external meetings, including room reservations, virtual meeting setup, agenda preparation, and distribution of materials</li><li>
Prepare routine correspondence, reports, and documentation as needed</li><li>
Maintain organized electronic and physical filing systems</li><li>
Assist with travel arrangements, expense reports, and reimbursement submissions in accordance with institutional policies</li><li>
Support onboarding logistics for new faculty, staff, and trainees, including coordination with HR, IT, and other institutional offices</li><li>
Assist with planning and execution of departmental events, seminars, and visiting speaker engagements</li><li>
Track and follow up on action items from meetings and departmental initiatives</li><li>
Serve as a point of contact for routine inquiries and route requests appropriately</li><li>
Support basic grant and project administrative processes in coordination with finance and grants teams</li><li>
Performs other related duties as assigned</li></ul> 

Qualifications<ul><li>
Associates degree or equivalent combination of experience (Bachelors preferred).</li><li>
4+ years related administrative or business experience</li></ul>
Preferred:<ul><li>
Prior administrative experience in an academic, healthcare, or research environment preferred</li><li>
Strong organizational and time-management skills with attention to detail</li><li>
Ability to manage multiple tasks simultaneously and meet deadlines in a fast-paced setting</li><li>
Excellent written and verbal communication skills</li><li>
Professional demeanor and strong interpersonal skills</li><li>
Ability to handle confidential information with discretion</li><li>
Proficiency in Microsoft Office, Google Workspace, and institutional administrative systems</li></ul> 
Employer Description
Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $23 - $36 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Chapman and Cutler LLP

<div>
 
 Chapman and Cutler LLP is seeking to hire an Administrative Assistant to join our New York office. The Administrative Assistant will work with other administrative and legal professionals in a collegial environment, performing a variety of clerical duties for attorneys and assisting with projects as directed by the Administrative Assistant Supervisor, Chief Support Services Officer and supervising attorneys. The position requires an in-office presence but includes flexibility for some remote work.
 
 
 
 
 
 The responsibilities of the Administrative Assistant will include:
 
 
 
 
 <ul>
 <li>
 Reports to the office in a reliable and punctual manner.
 </li>
 <li>
 Works as part of a team to meet the clerical, administrative, and word processing requirements of the Firm.
 </li>
 <li>
 Provides direct administrative/clerical and word processing support including, but not limited to, time keeping, processing billing memos, expense reports, scheduling, scanning, document editing, blacklining, collating, preparing packages/labels/envelopes for mailing.
 </li>
 <li>
 Is familiar with standard computer applications such as Microsoft Word, Excel and PowerPoint, Adobe Acrobat and comparison software.
 </li>
 <li>
 Works one-on-one with attorneys, paraprofessionals and administrative assistants for projects that require special or specific instruction.
 </li>
 <li>
 Works independently on tasks as directed, and exhibits an understanding of how individual tasks affect other long-term projects and the department functioning as a whole.
 </li>
 <li>
 Displays competency while learning new tasks and ability to ask thoughtful questions to complete assignments.
 </li>
 <li>
 Creates and maintains all client and general files.
 </li>
 <li>
 Handles incoming and outgoing mail as necessary.
 </li>
 <li>
 Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship; follows practice group guidelines for protecting client information.
 </li>
 <li>
 Makes appointments for attorney(s) and updates attorney calendar(s) using Firm software regarding meetings, conference calls, in-house meetings, travel, etc.
 </li>
 <li>
 Makes necessary travel arrangements; completes expense reports in a timely manner.
 </li>
 <li>
 Understands and properly utilizes, the Firm&rsquo;s reference materials, including training materials and internal online information.
 </li>
 <li>
 Respects the Firm&rsquo;s policies and procedures.
 </li>
 <li>
 Attends scheduled training sessions and utilizes information in daily work production.
 </li>
 <li>
 Proofreads material for grammatical, typographical or spelling errors.
 </li>
 <li>
 Is well organized, resourceful, motivated and has the ability to adjust to rapidly changing priorities.
 </li>
 <li>
 Communicates and follows instructions effectively from a diverse group of clients, attorneys, paraprofessionals and staff and provides information in person or by phone with courtesy and tact.
 </li>
 <li>
 Develops familiarity with Chapman and Cutler standard formatting and document production procedures.
 </li>
 <li>
 Is proactive in establishing helpful working relationships with coworkers; shows initiative in seeking additional tasks to maintain steady workload.
 </li>
 <li>
 Assists in any other area of the Firm and performs other duties as assigned.
 </li>
 </ul>
 
 
 
 
 
 MINIMUM QUALIFICATIONS
 
 :
 
 
 
 
 
 
 
 <ul>
 <li>
 At least five (5) years of experience in a professional environment
 </li>
 <li>
 Prior law firm experience is preferred
 </li>
 <li>
 Excellent typing, spelling, grammar and punctuation skills
 </li>
 <li>
 Ability to use handbooks and other reference materials
 </li>
 <li>
 Teamwork oriented
 </li>
 <li>
 High degree of organization
 </li>
 <li>
 Computer knowledge, Mac OS preferred; proficiency with Microsoft Office
 </li>
 <li>
 Ability to work collaboratively and to organize, prioritize and complete numerous tasks
 </li>
 <li>
 College degree preferred
 </li>
 <li>
 Committed to following all Firm security protocols and maintaining information security
 </li>
 </ul>
 
 
 
 
 
 
 
 In accordance with the New York Pay Transparency Law, the expected salary range for this New York position is $84,000-$92,000. The benefits overview for this position is available for review at the below link.
 
 
 
 
 
 Benefits Overview
 
 
 
 
 
 Please submit a cover letter and resume. All applicants will be considered; however, the hiring decision will be made based on qualifications for the position.
 
 
 
 
 
 
 Chapman and Cutler LLP is an Equal Opportunity Employer M/F/D/V/SO.
 
 
</div>

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