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administrative assistant Jobs in New York

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executive administrative assistant Jobs in New York

executive administrative assistant

office administrator

Aquent

<div>
 <ul>
 <li>
 This position is onsite 5 days/week in New York.
 
 
 </li>
 </ul>
 
 Overview
 
 
 
 You are an entrepreneurial spirit, a jack of all trades, who is willing and able to help create a culture for a creative agency that is well-run, organized, and fun while in parallel can help to support our partners in a way that allows them to manage their busy days and lives. You are scrappy and eager to support our staff and help to efficiently and effectively run our business.
 
 
 
 What Your Day-to-day Will Look Like
 
 
 
 As the Office Administrator, you&rsquo;ll be a champion of our team&rsquo;s office and culture&mdash; organizing and supervising all office activities to ensure the space stays in tip-top shape and everything runs smoothly and helping to support the Partners who help to run our business. Your day-to-day will include:
 
 
 
 Office Responsibilities
 
 
 
 Creating a welcoming, warm, functional environment for employees and visitors alike.
 
 
 Liaising with external vendors for facilities and equipment (e.g. phones, cleaning service, maintenance contractors, appliance repair, equipment maintenance and leases, etc.).
 
 
 Building and maintaining relationships with building management and staff and managing the online building management portal for service requests and billing.
 
 
 Working with the accounting department on budgets and office policies.
 
 
 Planning and orchestrating fun company events, office happy-hours, and celebrations.
 
 
 Overseeing office supply orders and organizing supplies and resources
 
 
 Assisting staff in booking team and client travel as needed.
 
 
 Setting up the office for client visits and meetings, including ordering catering.
 
 
 Onboarding new employees prior to their start date by setting up laptops and supplies, plus greeting them on their first day.
 
 
 
 EXECUTIVE SUPPORT
 
 
 
 Provide administrative support for our Partners including managing Partner calendars&mdash; booking meetings, ensuring effective schedule flow, handling calendar conflicts, and organizing meeting logistics.
 
 
 Acting as a liaison between Partners and other company team members including HR and IT.
 
 
 Preparing weekly timesheets, monthly expense reports, meeting agendas, and travel itineraries.
 
 
 Handling confidential and proprietary information with discretion.
 
 
 Scheduling personal appointments and ordering daily lunch for the Partners, as needed.
 
 
 
 The target hiring compensation range for this role is $90k &ndash; $110k base salary. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.
 
 
 
 
 #app
 
 
 
</div>

Executive Assistant/Office Administrator [209162]

LTIMindtree

<div>Role description 
We are seeking a Department Coordinator to support multiple department function and leads. The role requires someone with integrity a desire to be a righthand to forge professional partnerships with dynamic executives&rsquo; teams. Our ideal candidate is upbeat flexible poised as well as confident when working with clients&rsquo; senior leaders and coworkers in a professional approachable and positive manner. The ability to multitask effectively is a must 


Your Day-to-day
<ul>
<li>Coordinate high level meetings and events for the New York office and other locations as needed including scheduling agenda preparation gathering and coordinating presentation assets logistics space planning and catering for both internal and external meetings</li>
<li>Attend meetings as required to distribute agendas capture accurate meeting minutes and document action items</li>
<li>Track action items follow-ups and deadlines proactively recommend next steps to ensure timely completion</li>
<li>Oversee and manage organization wide communications through designated Slack channels and email distribution lists</li>
<li>Serve as the primary point of contact for department specific coordination including conference room reservations Mission Gratitude initiatives and birthday shoutouts</li>
<li>Partner closely with Department Executive Assistants and other administrative professionals to support cross functional initiatives</li>
<li>Conduct research on specialized or ad hoc topics to support departmental and organizational needs</li>
<li>Build and maintain an internal network of Executive Assistants Coordinators Facilities and other key stakeholders</li>
<li>Identify opportunities to improve administrative processes communication workflows and meeting efficiency</li>
<li>Copy scan file track and maintain business documents and communications with a high degree of accuracy and confidentiality</li>
<li>Perform additional duties and responsibilities as assigned</li></ul> 


Qualifications

What you bring to the team

You have
<ul>
<li>Bachelor&rsquo;s degree or equivalent training and experience</li>
<li>Technically savvy with 3 years administrative experience</li>
<li>Experience working with teams focusing on creative and production</li>
<li>Proficient in Gmail other Google products and Microsoft Office suite</li>
<li>Highly organized self-starter with ability to prioritize multiple tasks at once</li>
<li>Strong analytical and interpersonal skills that thrives in a fast-paced team setting</li>
<li>Skilled in working in both a team environment as well as independently</li></ul> 


You might also have
<ul>
<li>Experience and good understanding of the digital TV and dotcom world</li>
<li>Interest in brand and partnership growth marketing</li>
<li>Experience in media entertainment or production environment</li>
</ul> 
Skills 
Mandatory Skills : Administrative exp, MS Suite, coordination, catering meetings 
Benefits 
Compensation range: $35,000.00 to $38,000.00 per year 
About LTM 
LTM is an AI-centric global technology services company and the Business Creativity partner to the world&rsquo;s largest and most disruptive enterprises. We bring human insights and intelligent systems together to help clients create greater value at the intersection of technology and domain expertise. Our capabilities span integrated operations, transformation, and business AI &mdash; enabling new ways of working, new productivity paradigms, and new roads to value. Together with over 87,000 employees across 40 countries and our global network of partners, LTM &mdash; a Larsen &amp; Toubro company &mdash; owns business outcomes for our clients, helping them not just outperform the market, but to Outcreate it. Please also note that neither LTM nor any of its authorized recruitment agencies/partners charge any candidate registration fee or any other fees from talent (candidates) towards appearing for an interview or securing employment/internship. Candidates shall be solely responsible for verifying the credentials of any agency/consultant that claims to be working with LTM for recruitment. Please note that anyone who relies on the representations made by fraudulent employment agencies does so at their own risk, and LTM disclaims any liability in case of loss or damage suffered as a consequence of the same. Recruitment Fraud Alert - https://www.ltimindtree.com/recruitment-fraud-alert/</div>

Office Administrator / Department Coordinator

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $66,000 - $68,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div>

Position Summary

Reporting to the Department Administrator, our Columbia Doctors Pain Medicine practice is seeking a seasoned professional to increase efficiency and streamline financial procedures. The candidate will be responsible for timely and accurate appointment scheduling for our team of providers and the financial clearance of our customers following office protocols.

Responsibilities
<ul>
<li>Schedule and reschedule as necessary all appointments, utilizes existing tools to facilitate securing the right medical provider, documents patient special needs and accommodations, ensures that patients understand the arrival and check in process, provides patient with all pre-appointment information as needed.</li>
<li>Confirm provider participation status with patient&rsquo;s insurance plan/network.</li>
<li>Encourage patient usage of Columbia Doctors patient portal.</li>
<li>Inform patients of insurance and billing protocols, including ABNs and patient responsibility for non-covered services. Calculate and document patient out of pocket estimates for non-par and non-covered services.</li>
<li>Obtain financial information from patients/referring physicians for scheduled appointments, scan patient information into Epic.</li>
<li>Determine payer referral and authorization requirements using payer portals or telephone and ensure that all insurance information, authorizations, and referrals are in place prior to appointment.</li>
<li>Maintain access to all appropriate payer portals.</li>
<li>Initiates authorization and submits clinical documentation as requested by insurance companies, follow-up with insurers on authorization denials and work with providers to resolve issues, follows through on pre-certifications until final approval is obtained.</li>
<li>Capture Worker&rsquo;s Comp and No-Fault information as it applies and verify that all case information is open and valid.</li>
<li>Update Epic registration, add guarantor notes, and manage assigned patient work queues for missing information.</li>
<li>Greet patients, confirm demographic and insurance information, and arrive patient appointments in Epic.</li>
<li>Collect time of service payments, copayments/deductibles and previous balances following Columbia Doctors cash handling protocols, provide patients with receipts.</li>
<li>Process credit cards, checks and cash payments and post information in Epic.</li>
<li>Responsible for working in-basket messages daily regarding referrals and requests for appointment scheduling.</li>
<li>Review and work the daily Televox report by canceling and rescheduling the patients in Epic.</li>
<li>Assist in maintenance and creation of appointment scheduling templates.</li>
<li>Assist with special projects and tasks.</li>
<li>Interface with billing and coding teams as needed.</li>
<li>Participate in meetings regarding the practice.</li>
<li>Manage faxes, emails, and phone calls.</li>
</ul>
Minimum Qualifications
<ul>
<li>Bachelor&rsquo;s Degree or equivalent in education and experience</li>
<li>Strong organization, problem-solving, computer and communication skills</li>
</ul>
Preferred Qualifications
<ul>
<li>Experience with Epic EMR is desirable</li>
<li>Experience working in an academic medical center or physician practice</li></ul> 


Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Administrative Assistant

Robert Half

<div>
 We are looking for a dedicated Office Manager to join our team in New York, New York, within the hospitality industry. This Contract position requires strong organizational skills and the ability to oversee daily administrative operations seamlessly. The ideal candidate will excel at managing office supplies, handling accounts payable, and providing receptionist support as needed.
 
 
 Responsibilities:
 
 &bull; Oversee daily administrative tasks and ensure smooth office operations.
 
 &bull; Manage inventory and place orders to maintain adequate levels of office supplies.
 
 &bull; Monitor and reconcile accounts payable processes with accuracy and efficiency.
 
 &bull; Serve as the first point of contact for visitors and manage receptionist duties professionally.
 
 &bull; Coordinate office schedules and ensure proper organization of meetings and events.
 
 &bull; Maintain records and documentation to support compliance and operational needs.
 
 &bull; Identify and implement improvements to streamline office workflows.
 
 &bull; Collaborate with team members to ensure effective communication and support.
 
 &bull; Handle incoming calls and correspondence, directing them appropriately.
 
 &bull; Assist with additional administrative tasks as needed to support the office.
 
 &bull; Proven experience in office management or administrative roles.
 
 &bull; Proficiency in managing accounts payable and other financial processes.
 
 &bull; Strong organizational skills with attention to detail.
 
 &bull; Ability to manage inventory and order supplies effectively.
 
 &bull; Excellent communication and interpersonal skills.
 
 &bull; Familiarity with receptionist duties and office coordination.
 
 &bull; Competency in using office software and tools.
 
 &bull; Ability to multitask and prioritize responsibilities in a fast-paced environment.
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Office Manager

Joss Search

<div>
 
 
 THE CLIENT
 
 
 
 We&rsquo;re partnering with a
 
 leading global investment firm
 
 renowned for its exceptional reputation, high standards, and people-first culture. The New York office is a key hub with strong connectivity to London and global leadership. Their workplace and administrative teams are
 
 polished, collaborative, and highly valued
 
 .
 
 
 
 
 
 
 THE ROLE
 
 
 
 The firm is seeking an
 
 Office Manager
 
 to oversee the daily operations of the NYC office and deliver a seamless, white‑glove employee experience. This is a
 
 high‑visibility, relationship‑driven
 
 role partnering closely with senior leadership and global teams.
 
 
 
 Key duties include:
 
 
 <ul>
 <li>
 Leading and developing a small receptionist team
 </li>
 <li>
 Overseeing day‑to‑day office operations, vendors, and conference optimization
 </li>
 <li>
 Ensuring health &amp; safety compliance
 </li>
 <li>
 Supporting ESG initiatives and maintaining carbon reporting
 </li>
 <li>
 Handling office projects including fit‑outs, refurbishments, and moves
 </li>
 <li>
 Acting as the NYC liaison for London/global leadership
 </li>
 <li>
 Delivering a proactive, polished service experience for all stakeholders
 </li>
 </ul>
 
 
 
 
 
 THE CANDIDATE
 
 
 
 The ideal candidate is polished, proactive, and thrives in a fast‑paced, high‑performance environment. This person enjoys being at the center of a business and brings a thoughtful, collaborative approach.
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 10+ years&rsquo; experience in office operations or office management
 </li>
 <li>
 Experience working in financial services
 </li>
 <li>
 Strong communicator comfortable with navigating ambiguity
 </li>
 <li>
 Highly organized, solutions-focused, and team‑oriented
 </li>
 <li>
 Tech‑savvy; Microsoft Suite proficiency required
 </li>
 </ul>
 
 
 
 
 
 THE COMP/BENEFITS
 
 
 <ul>
 <li>
 
 $160 - $180k base salary
 
 </li>
 <li>
 
 Hybrid 4/1 schedule
 
 </li>
 <li>
 
 Outstanding benefits
 
 , including:
 </li>
 <li>
 100% covered medical, dental &amp; vision (including dependents)
 </li>
 <li>
 4% 401(k)/Roth match
 </li>
 <li>
 23 PTO days + 12 holidays
 </li>
 <li>
 Discretionary bonus
 </li>
 </ul>
 
 
 
 
 
 Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together
 
 
</div>

Savvy Wealth

<div>
 
 About Savvy Wealth
 
 
 
 Wealth management is a $545 billion industry in the US, yet remains archaic and inefficient with low technology penetration. 75% of financial advisors don&rsquo;t offer digital communication beyond email, and 62% still build financial plans manually in Excel. This leads to a poor client experience and results in financial advisors spending over 70% of their time on non-client facing, manual work.
 
 
 Savvy is changing that. We&rsquo;re building the most advisor-centric platform in wealth management: a digital-first solution that modernizes human financial advice. Advisors who partner with Savvy tap into AI-powered software, automated sales and marketing, and seamless back office workflows to scale faster and spend more time with clients.
 
 
 We&rsquo;ve raised over $105M to date from Thrive Capital, Index Ventures, Canvas Ventures, Mark Casady (former LPL Financial CEO), and other top-tier investors. Our team is made up of repeat founders and operators who&rsquo;ve helped build Airbnb, Square, Brex, Carta, Facebook, $200B+ RIAs, and more.
 
 
 Savvy is at a pivotal point in its growth trajectory, having established strong product-market fit in providing a modern platform to financial advisors. We&rsquo;ve surpassed $5.1 billion in AUM in less than three years, grown 600%+ in the last 18 months, and are entering the next phase of the company which involves rapid expansion of our product offering and continued revenue growth. Come help us scale!
 
 
 
 The Role
 
 
 
 This is an opportunity to join Savvy during a period of growth and play a hands-on role in supporting our in-office employee experience. As
 
 Office Manager
 
 , you&rsquo;ll focus on executing day-to-day office operations and supporting onsite logistics as we continue to scale our hybrid model.
 
 
 This role is ideal for an organized, detail-oriented operator early in their People or Workplace Operations career who enjoys being hands-on, responsive, and execution-focused. You&rsquo;ll work closely with members of the People, IT, and Finance teams to ensure the office runs smoothly and employees have a positive in-office experience.
 
 
 Your work will directly impact how employees experience Savvy on a daily basis &mdash; from arriving at the office to participating in onsite onboarding and events.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Support day-to-day office operations, including office opening and closing routines, front desk and guest experience, supplies and inventory tracking, cleanliness and maintenance coordination, and handling day-to-day office issues as they arise
 </li>
 <li>
 Lead office-related projects end-to-end, including vendor management, space planning support, coordination of future office needs, office inventory management and ordering for supplies, food, and beverages, and mail receipt, sorting, and distribution."
 </li>
 <li>
 Coordinate facilities and space logistics, such as desk assignments, conference room scheduling, AV and IT coordination, and supporting hybrid work schedules; assist with office reconfigurations or moves under guidance from senior team members
 </li>
 <li>
 Assist with vendor coordination, including communicating with office-related vendors, tracking contracts and invoices, and escalating issues or questions as needed
 </li>
 <li>
 Execute office programs and events, including in-office events, team gatherings, onsite onboarding logistics, and employee celebrations, with guidance and direction from the People team
 </li>
 <li>
 Help maintain office safety and security processes, including badge access coordination, emergency preparedness documentation, and reporting issues or incidents to the appropriate teams
 </li>
 <li>
 Support equipment and asset logistics, such as laptop and equipment coordination, asset tracking, basic office technology troubleshooting, and coordinating repairs or replacements with IT
 </li>
 <li>
 Provide logistical support for visitors, interviews, meetings, catering, and conference room scheduling as needed
 </li>
 <li>
 Work cross-functionally with IT, Finance, and People teams to execute shared operational tasks and ensure smooth handoffs related to onboarding, offboarding, and office access
 </li>
 <li>
 Maintain office documentation, including playbooks, SOPs, vendor contacts, emergency procedures, and internal office guidelines
 </li>
 <li>
 Support the physical employee experience, helping keep the office organized, welcoming, and functional, and sharing employee feedback with the People team
 </li>
 <li>
 Assist with employee lifecycle logistics, including onboarding setup, offboarding coordination related to access and equipment, and supporting transitions in partnership with the People team
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 You have 2&ndash;4 years of experience in office management, workplace operations, People Ops coordination, or a similar operational role
 </li>
 <li>
 You enjoy hands-on, execution-focused work and are comfortable responding to day-to-day needs
 </li>
 <li>
 You&rsquo;re highly organized, detail-oriented, and reliable with follow-through
 </li>
 <li>
 You&rsquo;re comfortable asking questions and escalating issues when needed
 </li>
 <li>
 You bring a service-oriented mindset and care deeply about employee experience
 </li>
 <li>
 You&rsquo;re adaptable and enjoy working in fast-paced, evolving environments
 
 
 </li>
 </ul>
 
 Nice To Have
 
 
 
 <ul>
 <li>
 Experience supporting hybrid or in-office teams
 </li>
 <li>
 Familiarity with basic workplace or People tools (e.g., Google Workspace, Slack, HRIS tools)
 </li>
 <li>
 Interest in growing into People Ops or Workplace Operations over time
 </li>
 <li>
 Comfort using tools or automation to improve operational efficiency
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive salary and equity package
 </li>
 <li>
 Unlimited PTO + paid company holidays
 </li>
 <li>
 Access to holistic medical, dental, and vision plans
 </li>
 <li>
 Company 401(k), Commuter, and HSA/FSA plans
 </li>
 <li>
 NYC office in the heart of Manhattan
 </li>
 <li>
 Lunch and snacks provided in the office
 </li>
 <li>
 Access to virtual mental health care (Spring Health), vision related benefits (XP Health), and health concierge (Rightway) to help you find the right care
 </li>
 <li>
 Access to counseling for stress management, dependent care, nutrition, fitness, legal, and financial issues (Guardian WorkLifeMatters EAP)
 
 
 </li>
 </ul>
 Compensation Range: $91K - $111K
</div>

Goodwin Recruiting

<div>
 
 To Apply for this Job Click Here
 
 
 
 Office Manager &ndash; City, State
 
 
 Join a respected food production organization as the office manager at a key facility, where you&rsquo;ll play a vital role in driving efficiency, organization, and collaboration every day. This is an opportunity to make an immediate impact and enjoy a supportive, inclusive environment with excellent benefits.
 
 
 
 Office Manager Benefits &amp; Compensation
 
 
 
 <ul>
 <li>
 $68,000 per year salary
 </li>
 <li>
 401(k) matching program
 </li>
 <li>
 Healthcare program with up to 84% employer coverage
 </li>
 <li>
 Generous paid vacation and sick time
 </li>
 <li>
 Commuter benefits
 </li>
 <li>
 Gym benefits
 </li>
 <li>
 Free meal provided during shifts
 
 
 </li>
 </ul>
 
 Office Manager Requirements &amp; Qualifications
 
 
 
 <ul>
 <li>
 High school diploma or equivalent required; Associate&rsquo;s degree in office administration or related field preferred
 </li>
 <li>
 Minimum 3 years of administrative and clerical experience
 </li>
 <li>
 Strong organizational and communication skills
 
 
 </li>
 </ul>
 
 Office Manager Preferred Background &amp; Skills
 
 
 
 <ul>
 <li>
 Proficiency in Spanish a plus
 </li>
 <li>
 Experience in food production or food industry a plus
 
 
 </li>
 </ul>
 
 Office Manager Day-to-Day Responsibilities
 
 
 
 <ul>
 <li>
 Oversee general administrative functions and daily office operations
 </li>
 <li>
 Provide clerical support, including managing correspondence, mail, and document preparation
 </li>
 <li>
 Maintain inventory of office and kitchen supplies
 </li>
 <li>
 Manage insurance and documentation for company vehicles
 </li>
 <li>
 Handle vendor invoicing, quote requests, and coordinate facility maintenance visits
 </li>
 <li>
 Liaise with general managers and wholesale partners to resolve invoice and delivery issues
 </li>
 <li>
 Maintain up-to-date knowledge of emergency procedures and execute necessary documentation
 </li>
 <li>
 Support operational compliance and ensure accurate recordkeeping
 
 
 </li>
 </ul>
 This is your chance to thrive in a dynamic environment and ensure smooth operations at a leading facility. If you&rsquo;re organized, proactive, and ready to take ownership, we&rsquo;d love to hear from you!
 
 
 
 JOB ID
 
 : 172400 #post
 
 
 Emily Lauro
 
 
 
 To Apply for this Job Click Here
 
 
 
 , $67,500 - $68,500,
 
 
</div>

Office Manager JN -032026-172400

Explore 489+ Office administrator in New York this April. Find roles across top companies and apply now to boost your career.

489 office administrator jobs In New York

Executive Assistant/Office Administrator [209162]

Office Administrator / Department Coordinator

Administrative Assistant

Office Manager

Office Manager

Office Manager

Office Manager JN -032026-172400