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administrative assistant

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executive administrative assistant Jobs in New York

executive administrative assistant

administrative assistant ii Jobs in New York

administrative assistant ii

office administrator

Freeman

<div><div><div><div><div><h2 class="jobSectionHeader"><b>About Us</b></h2>
</div><div><div>
Sparks is a leading global brand experience agency, specializing in the design and execution of award-winning experiences that forge deep connections between brands and audiences. Recognized by Adweek as Experiential Agency of the Year, we bring a unique blend of strategic insight and execution excellence to every brand activation, corporate event, trade show exhibit, and immersive experience. Our commitment to creativity, innovation, and flawless execution drives us to craft impactful experiential marketing solutions that deepen relationships, inspire action, and build trust&mdash;all around the world.</div></div></div><div><div><h2 class="jobSectionHeader"><b>
Summary</b></h2>
</div><div><div>
This role is a dual-capacity position that balances day-to-day office administration for the New York City office (25+ regular in-office employees) with executive-level administrative and operational support for the EVP Events &amp; Experiences. The role serves as a central connector for the New York City office&mdash;supporting culture, internal events, onboarding, and employee experience&mdash;while also acting as a trusted administrative partner to senior leadership. This person will work a hybrid schedule based out of our office in Lower Manhattan.</div></div></div><div><div><h2 class="jobSectionHeader"><b>
Essential Duties &amp; Responsibilities</b></h2>
</div><div><div><b>
Executive Support</b></div>
<ul>
<li>Provide administrative support to the EVP, Event &amp; Experience.</li>
<li>Manage calendars, schedule meetings, and coordinate appointments across multiple stakeholders.</li>
<li>Arrange domestic and international travel, including itineraries, accommodations, and transportation.</li>
<li>Prepare and submit expense reports and administrative documentation in accordance with company policies.</li>
<li>Coordinate meeting logistics, assemble materials, prepare agendas, and track follow-up action items.</li>
<li>Assist with preparation of presentations, reports, correspondence, and other business documents.</li>
<li>Monitor and respond to routine requests on behalf of the executive as directed.</li>
<li>Maintain confidentiality when handling sensitive business and personnel information.</li>
</ul>
<div><b>New York Office Administration &amp; Employee Experience</b></div>
<ul>
<li>Serve as a primary administrative point of contact for the New York office.</li>
<li>Coordinate office operations, including supplies, deliveries, facilities requests, and vendor support.</li>
<li>Assist with new hire onboarding activities, workspace setup, and office orientation in partnership with Human Resources.</li>
<li>Help maintain a professional, organized, and welcoming office environment.</li>
<li>Support internal communications and distribute office updates as needed.</li>
<li>Coordinate logistics for employee engagement activities, team meetings, and office events.</li>
<li>Provide administrative support for culture-building initiatives and volunteer-led employee programs.</li>
<li>Assist with planning and execution of leadership visits, team gatherings, and special office activities.</li>
</ul>
<div><b>Administrative Operations Support</b></div>
<ul>
<li>Coordinate conference room scheduling, catering, meeting logistics, and visitor accommodations.</li>
<li>Partner with Human Resources, IT, Facilities, Finance, and Operations teams to address office and administrative needs.</li>
<li>Maintain departmental records, filing systems, and administrative documentation.</li>
<li>Support data entry, reporting, document management, and process administration as needed.</li>
<li>Assist with special projects and administrative initiatives assigned by leadership.</li>
Provide occasional flexibility in support of business needs, meetings, or events.<br>
<li>
</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Education &amp; Experience</b></h2>
</div><div><ul><li>Bachelor's degree preferred, or equivalent combination of education and experience.</li>
<li>2-4 years of experience supporting executives, leaders, or departments in an administrative capacity.</li>
<li>Experience managing calendars, travel arrangements, expense reporting, and meeting coordination.</li>
<li>Proficiency in Microsoft Office Suite, Google Workspace, and collaboration tools.</li>
<li>Strong organizational skills with the ability to manage multiple tasks and deadlines.</li>
<li>Excellent written, verbal, and interpersonal communication skills.</li>
<li>Strong attention to detail and commitment to accuracy.</li>
<li>Ability to maintain confidentiality and handle sensitive information with discretion.</li>
<li>Customer-focused mindset with the ability to build positive working relationships across all levels of the organization.</li>
<li>Ability to work independently and collaboratively in a fast-paced environment.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Travel Requirements</b></h2>
</div><div><div>Travel up to 25%</div></div></div><div><div><h2 class="jobSectionHeader"><b>
What We Offer</b></h2>
</div><div><div>
The Freeman Company provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.</div>
<ul>
<li>Medical, Dental, Vision Insurance</li>
<li>Tuition Reimbursement</li>
<li>Paid Parental Leave</li>
<li>Life, Accident and Disability</li>
<li>Retirement with Company Match</li>
<li>Paid Time Off</li>
<li>Base salary $80-90k based on level of experience</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Diversity Commitment</b></h2>
</div><div><div>
At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.</div>
<div>
#TFCSparks #LI-Hybrid</div></div></div></div></div></div>

Executive Administrator

Legacy Counseling and Workforce Connections

<h3>About the role</h3><p>We are seeking a dedicated and highly organized Administrative Assistant to join our team in New York. In this full-time position, you will provide crucial support to ensure the efficient operation of our office and enhance productivity across various departments.</p><h3>Key responsibilities</h3><ul><li>Maintain and manage schedules, appointments, and travel arrangements for team members, ensuring optimal use of time and resources.</li><li>Prepare and coordinate internal and external communications, including emails, reports, and presentations, to facilitate information flow within the organization.</li><li>Assist with the organization of meetings, including preparing agendas, taking minutes, and following up on action items to ensure accountability.</li><li>Handle incoming inquiries, directing them to the appropriate personnel and ensuring timely responses to client and stakeholder requests.</li><li>Manage office supplies and equipment, ensuring that the workspace is well stocked and that resources are readily available for team members.</li><li>Support project coordination by maintaining timelines, tracking progress, and assisting in the organization of project-related documentation.</li></ul><h3>Requirements</h3><ul><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with various office software applications.</li><li>Strong organizational skills with exceptional attention to detail, allowing for the efficient handling of multiple tasks simultaneously.</li><li>Excellent verbal and written communication skills to ensure clarity and professionalism in all interactions.</li><li>Ability to work independently as well as collaboratively within a team environment, adapting to changing priorities as needed.</li><li>Basic financial acumen to assist with budget tracking and expense reporting, ensuring financial documentation is accurate and up-to-date.</li></ul><h3>Nice to have</h3><ul><li>Experience with customer relationship management (CRM) software or project management tools to enhance workflow efficiency.</li><li>Familiarity with office management processes, including digital filing systems and document management.</li><li>A degree in business administration or a related field that can provide a foundation for effective operational support.</li><li>Prior experience in a fast-paced office environment, which can contribute to the adaptability and responsiveness of the role.</li><li>Knowledge of additional languages would be an asset, aiding in communication with diverse clientele and partners.</li></ul><h3>Why join us</h3><p>Joining our team means becoming a part of a supportive and dynamic work environment where your contributions matter. You will have the opportunity to grow your skills and advance your career while working alongside dedicated professionals. We foster a culture of collaboration, innovation, and respect, valuing the input of every team member. This role not only supports the organization's day-to-day functions but also plays a key part in helping us achieve our long-term goals.</p>

Administrative Assistant

Man Group

<div><div><p><b>About Man Group</b></p>
<p>
Man Group is a global alternative investment management firm focused on pursuing outperformance for sophisticated clients via our Systematic, Discretionary and Solutions offerings. Powered by talent and advanced technology, our single and multi-manager investment strategies are underpinned by deep research and span public and private markets, across all major asset classes, with a significant focus on alternatives. Man Group takes a partnership approach to working with clients, establishing deep connections and creating tailored solutions to meet their investment goals and those of the millions of retirees and savers they represent.</p>
<p>
Headquartered in London, we manage $253.6 billion* and operate across multiple offices globally. Man Group plc is listed on the London Stock Exchange under the ticker EMG.LN and is a constituent of the FTSE 250 Index. Further information can be found at www.man.com</p>
<p>
At Man Group, we respect your privacy and we are committed to protecting and safeguarding your Personal Data. We have developed policies and processes which are designed to provide for the security and integrity of your Personal Data. We are committed to Processing your Personal Data fairly and lawfully, and being open and transparent about such Processing. For further information on how we process your data, please see the privacy notice for applicants here.</p>
<ul><li>As at 30 June 2026</li></ul></div><h2 class="jobSectionHeader"><b>
Purpose of role</b></h2>
<p>
Serve as a welcoming and reliable point of contact for the office, working collaboratively as part of a global, multidisciplinary workplace management team to deliver a seamless and positive experience for colleagues and clients alike.</p>
<p>
Provide thoughtful, high-quality support to the CRES Manager, the wider CRES team, and local leadership across all aspects of workplace services, including reception, catering and hospitality, mail, stationery, office maintenance, waste management, security etc. Ensure day-to-day office needs are handled with care, professionalism, and a strong sense of responsiveness.</p>
<p>
Support the delivery of local Health &amp; Safety requirements, such as office risk assessments, first aid and fire warden coordination, and life safety equipment checks, helping to ensure Man Group remains fully compliant with regulatory standards and aligned with global best practice at all times.</p>
<p><b>
Specific responsibilities</b></p>
<p><b>
Reception and Office Services</b></p>
<ul>
<li>Welcome clients and visitors, ensuring a professional and high-quality guest experience.</li>
<li>Coordinate hospitality, catering, and meeting room setup for external meetings.</li>
<li>Support basic VC/AV setup for client meetings as needed.</li>
<li>Manage office supplies, including post, print, and stationery.</li>
<li>Maintain catering supplies for tea points, meetings, and events.</li>
<li>Handle switchboard calls, directing enquiries appropriately.</li>
<li>Support the CRES Manager with access pass issuance and related reconciliations in line with agreed processes.</li>
<li>Help coordinate and oversee third-party contractors &mdash; including cleaning, catering, pest control, landscaping, waste management, office maintenance, and access control &mdash; liaising with building management as required.</li>
<li>Receive and distribute incoming and outgoing mail.</li>
<li>Provide general support to the CRES Manager in the day-to-day running of the office.</li>
</ul>
<p><b>Health &amp; Safety</b></p>
<ul>
<li>Support the CRES Manager in maintaining a safe working environment, including carrying out routine checks.</li>
<li>Maintain accurate records for first aiders, fire wardens, and PEEPs.</li>
<li>Ensure first aid boxes are accessible, visible, and regularly stocked.</li>
<li>Assist with compliance on fire evacuation procedures and local regulations.</li>
<li>Support the reporting process for accidents, incidents, and near misses.</li>
<li>Maintain a log of all personal DSE equipment issued to staff.</li>
</ul>
<p><b>Moves &amp; Changes</b></p>
<ul>
<li>Support the CRES Manager with desk moves, changes, and related logistics.</li>
<li>Assist with ad hoc requirements such as desk booking, locker allocations, and artwork.</li>
</ul>
<p><b>Event Management</b></p>
<ul>
<li>Help coordinate office events, including seasonal gatherings such as summer and winter parties.</li>
<li>Support d&eacute;cor and theming for relevant initiatives (e.g. Pride), aligning with global offices where appropriate.</li>
</ul>
<p><b>Financial</b></p>
<ul>
<li>Raise and/or approve purchase orders.</li>
<li>File quotes and supporting documentation accurately within the relevant shared folders.</li>
<li>Maintain data logs and records as required.</li>
</ul>
<p><b>Administration &amp; Communications</b></p>
<ul>
<li>Communicate office and CRES updates via email, Slack, and other channels as needed.</li>
<li>General support as required</li>
</ul>
<p><b>Technical Competencies</b></p>
<ul>
<li>University degree preferable</li>
<li>Reception and or client facing experience</li>
<li>Ability to multitask and remain calm under pressure.</li>
<li>Encourage collaboration and team working</li>
<li>Good understanding and awareness of Health &amp; Safety</li>
<li>Excellent written and verbal communication skills</li>
<li>PC literate proficiency in MS Outlook with mid to excellent level MS Excel and PowerPoint skills</li>
<li>Personable and able to develop relationships at all levels in the organisation with particular emphasis on customer service excellence</li>
<li>Relevant experience with Corporate Services or Client facing experience (preferred)</li></ul><p></p><div><p><b><br>
Inclusion, Work-Life Balance and Benefits at Man Group</b><br>
You'll thrive in our working environment that champions equality of opportunity. Your unique perspective will contribute to our success, joining a workplace where inclusion is fundamental and deeply embedded in our culture and values. Through our external and internal initiatives, partnerships and programmes, you'll find opportunities to grow, develop your talents, and help foster an inclusive environment for all across our firm and industry. Learn more at www.man.com/diversity.<br>
<br>
You'll have opportunities to make a difference through our charitable and global initiatives, while advancing your career through professional development, and with flexible working arrangements available too. Like all our people, you'll receive two annual 'Mankind' days of paid leave for community volunteering.</p>
<p>
Our comprehensive benefits package includes competitive holiday entitlements, pension/401k, life and long-term disability coverage, group sick pay, enhanced parental leave and long-service leave. Depending on your location, you may also enjoy additional benefits such as private medical coverage, discounted gym membership options and pet insurance.</p>
<p><b>
Equal Employment Opportunity Policy</b></p>
<p>
Man Group provides equal employment opportunities to all applicants and all employees without regard to race, color, creed, national origin, ancestry, religion, disability, sex, gender identity and expression, marital status, sexual orientation, military or veteran status, age or any other legally protected category or status in accordance with applicable federal, state and local laws.</p>
<p>
Man Group is a Disability Confident Committed employer; if you require help or information on reasonable adjustments as you apply for roles with us, please contact TalentAcquisition@man.com.</p></div></div><p></p>

Receptionist | Administrative Assistant

Major League Baseball (MLB)

<div>
 As Receptionist, you will serve as first point of contact for visitors and callers to MLB offices. You will provide efficient, courteous and personalized service that positively affects the users call/visit experience. You will also provide general administrative support to the Facility and Office Operations Department.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Operate high volume console to receive, screen and redirect calls.
  </li>
  <li>
   Utilize automated software system to schedule and confirm visitor appointments.
  </li>
  <li>
   Greet guests, visitors and job applicants, and announce their arrival.
  </li>
  <li>
   Answer and refer incoming inquiries to appropriate department(s).
  </li>
  <li>
   Enter large group meeting attendee lists into MyKastle building security system.
  </li>
  <li>
   Use automated conference room booking system to reserve rooms. Monitor bookings daily to suggest potential adjustments needed to the schedule.
  </li>
  <li>
   Assists with mail delivery, sorting and mail room monitoring duties.
  </li>
  <li>
   Provides general administrative support (filing, invoices, labels, copying) to the department.
  </li>
  <li>
   Oversees conference room inventory for kitchen accoutrements.
  </li>
  <li>
   Performs related duties as required.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications &amp; Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Some college and a minimum of two years of experience in a reception or administrative role.
  </li>
  <li>
   Experience operating high volume, multi-line/directory phone system.
  </li>
  <li>
   Professional demeanor with strong interpersonal and verbal communication skills.
  </li>
  <li>
   Excellent customer service aptitude.
  </li>
  <li>
   Ability to work independently or as part of a team.
  </li>
  <li>
   Strong attention to detail.
  </li>
  <li>
   Ability to sit for long periods of time.
  </li>
  <li>
   Excellent computer aptitude, including strong working knowledge of MS Office Suite (MS Word, Excel and PowerPoint).
  </li>
  <li>
   Working knowledge of conference room software, Condeco strong preferred.
  </li>
  <li>
   Ability to work overtime as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Pay Range:
 </strong>
 $22.00 - 23.00 per hour
 <br/>
 <br/>
 The actual offer will carefully consider a wide range of factors, including your work experience, education, skills and any other factors Major League Baseball (MLB) considers relevant to the hiring decision. As a candidate for this position, your salary and related aspects of compensation will be contingent upon your work experience, education, skills, and any other factors MLB considers relevant to the hiring decision.
 <br/>
 <br/>
 <strong>
  Why MLB?
  <br/>
  <br/>
 </strong>
 Major League Baseball (MLB) is the most historic of the major professional sports leagues in the United States and Canada. Employees love working at MLB because of the culture of growth, teamwork, and professionalism. Employees who are most successful at MLB take initiative, know how to identify problems and provide solutions, and always put the Team first. For those ready to step up to the plate and join the major leagues, MLB takes the same approach as teams do with their players: empowering our &ldquo;workforce athletes&rdquo; to be at their best by engineering experiences that put employees in the best position to succeed. Major League Baseball is looking for candidates who are passionate about growing America&rsquo;s pastime to best serve its fans for decades to come.
 <br/>
 <br/>
 California Residents: Please see our California Recruitment Privacy Policy for more details.
 <br/>
 <br/>
 Colorado Residents: Colorado based applicants may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
 <br/>
 <br/>
 Applicants requiring a reasonable accommodation for any part of the application and hiring process, please email us at accommodations@mlb.com. Requests received for non-disability related issues, such as following up on an application, will not receive a response.
 <br/>
 <br/>
 <strong>
  Are you ready to Step Up to the Plate? Apply below!
 </strong>
</div>


Receptionist (Temp to Perm)

Sunher Royal Company

<h2>Job Overview<br /> </h2><p>We are seeking a highly organized, detail-oriented, and proactive <strong>Remote Data Entry / Executive Assistant</strong> to join our remote team. This position is ideal for a professional who excels at administrative support, data management, and executive coordination while maintaining a high level of accuracy, confidentiality, and professionalism.</p><p>The successful candidate will be responsible for providing executive administrative support, maintaining accurate records, coordinating schedules, managing communications, and performing data entry tasks to ensure smooth day-to-day business operations.<br /> </p><h2>Key Responsibilities<br /> </h2><p>Accurately enter, update, and maintain company records, databases, and confidential information.</p><p>Provide administrative support to executives and management teams.</p><p>Manage calendars, schedule appointments, meetings, and virtual conferences.</p><p>Prepare, edit, and organize correspondence, reports, presentations, and other business documents.</p><p>Respond to emails, phone calls, and other communications professionally and promptly.</p><p>Organize electronic files and maintain accurate documentation and records.</p><p>Coordinate travel arrangements, meeting logistics, and expense reports as required.</p><p>Perform document management, filing, and record-keeping while ensuring data accuracy.</p><p>Assist with special projects, research, and general administrative tasks.</p><p>Maintain confidentiality when handling sensitive company and executive information.</p><p>Collaborate with internal departments to ensure efficient workflow and operational support.</p><p>Perform additional administrative duties as assigned.<br /> </p><h2>Qualifications<br /> </h2><p>High school diploma or equivalent required; an associate's or bachelor's degree is preferred.</p><p>Previous experience in data entry, executive assistance, administrative support, or office administration is preferred.</p><p>Excellent written and verbal communication skills.</p><p>Exceptional organizational and time-management abilities.</p><p>Strong attention to detail and a high level of accuracy.</p><p>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.</p><p>Excellent typing and computer skills.</p><p>Ability to prioritize multiple tasks and meet deadlines in a remote work environment.</p><p>Strong problem-solving and interpersonal skills.</p><p>Ability to work independently while maintaining professionalism and confidentiality.<br /> </p><h2>Preferred Skills<br /> </h2><p>Experience with CRM systems, document management software, and scheduling tools.</p><p>Knowledge of virtual collaboration platforms such as Microsoft Teams or Zoom.</p><p>Strong multitasking and project coordination abilities.</p><p>Professional demeanor with excellent customer service and communication skills.<br /> </p><h2>Benefits<br /> </h2><p>Competitive salary with performance-based growth opportunities.</p><p>Fully remote work environment.</p><p>Flexible work schedule.</p><p>Paid training and professional development opportunities.</p><p>Career advancement within a growing organization.</p><p>Paid time off and holiday benefits.</p><p>Comprehensive benefits package for eligible employees.</p><p>Supportive, collaborative, and professional work environment.<br /> </p><p>If you are a motivated professional with exceptional organizational skills and a passion for administrative excellence, we encourage you to apply for this exciting opportunity to grow your career as a <strong>Data Entry / Executive Assistant</strong>.</p>

Data Entry / Executive Assistant

New York County Lawyers Association

<p><b>Note that this is an administrative position and not a legal role.</b></p><p>Oversee the day-to-day operations of New York County Lawyers Association&rsquo;s Part 137 Attorney-Client Fee Dispute Resolution Program. Core responsibilities will include:</p><ul><li>Processing new case filings</li><li>Coordinating the virtual hearing process via Zoom for pending matters.</li><li>Answering inquiries about the fee dispute process.</li><li>Scheduling arbitration hearings and mediation sessions.</li><li>Serve as main contact between NYCLA&rsquo;s program, members of the public, and the program&rsquo;s mediators and arbitrators.</li><li>Coordinate with program administrators of other jurisdictions for case transfers.</li><li>Maintain the program neutral roster internally and through OCA&rsquo;s mandatory case management system.</li><li>Maintain the NYCLA specific case management system and ensure proper data retention in accordance with NYCLA policy.</li><li>Issuing award letters.</li></ul><p>In addition, the Fee Dispute Program Administrator:</p><ul><li>Serves as a liaison between NYCLA and the OCA Part 137 Board of Governors and Counsel&rsquo;s Office, as appropriate.</li><li>Updates training materials in collaboration with program faculty, when NYCLA is preparing to host a Part 137 training on behalf of OCA; serve as program faculty when appropriate.</li><li>Periodically review NYCLA&rsquo;s program materials for necessary updates.</li><li>Periodically assess NYCLA&rsquo;s case processing for improvements.</li><li>Prepare informational materials for members of the public and arbitrators/mediators, to help them better understand the process.</li><li>Participate in ADR panels regarding the Part 137 Program, serving as an ambassador for NYCLA.</li><li>Collaborate with NYCLA employees as needed to administer the Fee Dispute Program.</li></ul><p><b>Time Commitment: </b>28 hours per week; hybrid work schedule; two days required in-office.</p><p><b>Required Documents/Information for Application:</b></p><ul><li>Cover letter addressing your experience related to the position responsibilities and the required qualifications</li><li>Current resume</li></ul><p><b>Required Qualifications:</b></p><ul><li>At least 2 years of relevant professional experience demonstrating excellent communication, interpersonal, and organizational skills, effective multi-tasking and problem-solving abilities, and strong time management skills.</li><li>Strong personal work ethic and ability to adapt.</li><li>Computer literacy, including Microsoft Office and Outlook.</li><li>Collegial personality and ability to work cooperatively with a diverse team of professionals.</li><li>Self-motivated, works well under pressure, and ability to handle several projects at one time.</li></ul><p><b>To Apply:</b></p><p>The New York County Lawyers Association is reducing its carbon footprint and therefore paper applications are not accepted. Please submit the requested documents/ information via email to jobs@nycla.org by August 27, 2026. Applications are reviewed on a rolling basis.</p><ul><li><i>The New York County Lawyers Association is an Equal Opportunity Employer &ndash; all individuals are encouraged to apply regardless of race, color, religion, national origin, sex, sexual orientation, disability or age</i>.</li></ul><p>Job Type: Part-time</p><p>Pay: $25.00 per hour</p><p>Work Location: Hybrid remote in New York, NY 10006</p>

Part-Time Program Administrator—NYCLA Attorney-Client Fee Dispute Resolution Program

City of New York

<div>
 DCAS's mission is to make city government work for all New Yorkers. From managing New York City&rsquo;s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.
 <br/>
 <br/>
 Our Commitment To Equity, Effectiveness, And Sustainability Guides Our Work Providing City Agencies With The Critical Resources And Support Needed To Succeed, Including
 <br/>
 <br/>
 <ul>
  <li>
   Recruiting, hiring, and training City employees.
  </li>
  <li>
   Managing 55 public buildings.
  </li>
  <li>
   Acquiring, selling, and leasing City property.
  </li>
  <li>
   Purchasing over $1 billion in goods and services for City agencies.
  </li>
  <li>
   Overseeing the greenest municipal vehicle fleet in the country.
  </li>
  <li>
   Leading the City's efforts to reduce carbon emissions from government operations.
   <br/>
   <br/>
  </li>
 </ul>
 When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.
 <br/>
 <br/>
 The Real Estate Services (RES) division of DCAS supports City governmental operations by providing services that are responsive to the City&rsquo;s real estate needs. RES is responsible for the management of 37-million square feet of City-owned and/or occupied real estate, citywide acquisitions (lease or purchase) plus sales and other dispositions of City-owned properties. RES also provides architectural design; space planning and project management; zoning and land use analyses; property valuations and financial analyses of real estate transactions.
 <br/>
 <br/>
 In particular, the RES Financial Services team performs property valuations, lease administration, revenue &amp; financial analysis, lease audits, and budget &amp; lease enforcement duties. In so doing, there work supports every unit within RES to accomplish their own missions. This team is comprised of five (5) units of accounting and finance professionals.
 <br/>
 <br/>
 Presently, Financial Services is looking for a detail-oriented Administrative Assistant to fill this new role. In general, the Administrative Assistant will be responsible for the coordination e of projects, reports, and communications, between the five (5) Financial Services teams.
 <br/>
 <br/>
 More specifically, the Administrative Assistant will be responsible to coordinate workflows for three (3) teams: Property Valuations, Lease Administration, and Lease Audit.
 <br/>
 <br/>
 Property Valuations is responsible for performing complex appraisals and feasibility analysis of real estate citywide for both acquisition and disposition. In response to a sustained influx of commercial real estate appraisal requests, this position will be responsible for coordinating all appraisal requests between the clients (i.e., requestors), the appraisal management system (i.e., IPIS), the internal team plus external appraisal vendors.
 <br/>
 <br/>
 Lease Administration is responsible for the registration of all commercial real estate leases negotiated by DCAS RES. In addition, responsible for reviewing monthly leasing invoices for compliance and request payments for 60+ commercial lease agreements. In Fiscal Year 2025, the number of commercial real estate agreements being managed will increase to 100+. This position will be required to assist with lease registrations and commercial lease payments on an as needed basis.
 <br/>
 <br/>
 Lease Audit is responsible to audit payments made by the City to Landlords in conjunction with the 400+ leases in the DCAS commercial real estate portfolio. This position will be responsible to coordinate communications between Lease Audit, landlords, tenant agencies, and others involved with the leasing process.
 <br/>
 <br/>
 Administrative Responsibilities include but are not limited to the following:
 <br/>
 <br/>
 <ul>
  <li>
   Research materials, including public records to collect data and information regarding transactions related to real property.
  </li>
  <li>
   Research and collection of information and data, both current and historical, for use in reports prepared by the Financial Services team.
  </li>
  <li>
   Research, information pertinent to overall market conditions of all types of real property.
  </li>
  <li>
   Obtain source materials by means of research, records examination, published materials, or personal interviews.
  </li>
  <li>
   Interface with architects, surveyors, real estate appraisers, brokers, property owners, building managers, banks, engineers, builders, attorneys, local preservation units, government agencies, landlords and tenants.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Flexible Work Update
  <br/>
  <br/>
 </strong>
 This position may be eligible for remote work up to two days per week, pursuant to the Remote Work Pilot Program agreed to between City and CWA1180.
 <br/>
 <br/>
 <strong>
  To Apply
  <br/>
  <br/>
 </strong>
 Only individual who are currently serving permanently in the title of Principal Administrative Associate or reachable on the Principal Administrative Associate civil service list may apply.
 <br/>
 <br/>
 Please go to www.nyc.gov/jobs or www.nyc.gov/ess for current NYC employees and search for Job ID #698935.
 <br/>
 <br/>
 NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.
 <br/>
 <br/>
 NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.
 <br/>
 <br/>
 PRINCIPAL ADMINISTRATIVE ASSOC - 10124
 <br/>
 <br/>
 <strong>
  Minimum Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
  </li>
  <li>
   An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
  </li>
  <li>
   A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
  </li>
  <li>
   Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3&frac12; years.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proficiency in computer programs such as Word, Excel, PowerPoint and Adobe Acrobat. - Ability to think strategically and analyze potential issues and alternative solutions. - Familiarity with commercial leasing and the New York City commercial real estate market. - Experience with managing complex projects involving multiple stakeholders. - Comfortable with the preparation of budgets and timelines for real estate projects. - Familiarity with City of New York processes, rules, and regulations. - Ability to work independently, as well as part of a team. - Ability to reprioritize projects &amp; deliverables frequently. - Strong interpersonal skills and ability to effectively communicate with multiple stakeholders. - Familiarity with portfolio management data systems such as ARCHIBUS. - Strong writing and time-management skills.
   <br/>
   <br/>
  </li>
 </ul>
 55a Program
 <br/>
 <br/>
 This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
 <br/>
 <br/>
 Public Service Loan Forgiveness
 <br/>
 <br/>
 As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/
 <br/>
 <br/>
 Residency Requirement
 <br/>
 <br/>
 New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
 <br/>
 <br/>
 Additional Information
 <br/>
 <br/>
 The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
 <br/>
 <br/>
 , $66,062.00 &ndash; $75,971.00
</div>


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