administrative assistant Jobs in New York

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executive administrative assistant Jobs in New York

executive administrative assistant

senior administrative assistant Jobs in New York

senior administrative assistant

office administrator

LTIMindtree

<div>Role description 
We are seeking a Department Coordinator to support multiple department function and leads. The role requires someone with integrity a desire to be a righthand to forge professional partnerships with dynamic executives&rsquo; teams. Our ideal candidate is upbeat flexible poised as well as confident when working with clients&rsquo; senior leaders and coworkers in a professional approachable and positive manner. The ability to multitask effectively is a must 


Your Day-to-day
<ul>
<li>Coordinate high level meetings and events for the New York office and other locations as needed including scheduling agenda preparation gathering and coordinating presentation assets logistics space planning and catering for both internal and external meetings</li>
<li>Attend meetings as required to distribute agendas capture accurate meeting minutes and document action items</li>
<li>Track action items follow-ups and deadlines proactively recommend next steps to ensure timely completion</li>
<li>Oversee and manage organization wide communications through designated Slack channels and email distribution lists</li>
<li>Serve as the primary point of contact for department specific coordination including conference room reservations Mission Gratitude initiatives and birthday shoutouts</li>
<li>Partner closely with Department Executive Assistants and other administrative professionals to support cross functional initiatives</li>
<li>Conduct research on specialized or ad hoc topics to support departmental and organizational needs</li>
<li>Build and maintain an internal network of Executive Assistants Coordinators Facilities and other key stakeholders</li>
<li>Identify opportunities to improve administrative processes communication workflows and meeting efficiency</li>
<li>Copy scan file track and maintain business documents and communications with a high degree of accuracy and confidentiality</li>
<li>Perform additional duties and responsibilities as assigned</li></ul> 


Qualifications

What you bring to the team

You have
<ul>
<li>Bachelor&rsquo;s degree or equivalent training and experience</li>
<li>Technically savvy with 3 years administrative experience</li>
<li>Experience working with teams focusing on creative and production</li>
<li>Proficient in Gmail other Google products and Microsoft Office suite</li>
<li>Highly organized self-starter with ability to prioritize multiple tasks at once</li>
<li>Strong analytical and interpersonal skills that thrives in a fast-paced team setting</li>
<li>Skilled in working in both a team environment as well as independently</li></ul> 


You might also have
<ul>
<li>Experience and good understanding of the digital TV and dotcom world</li>
<li>Interest in brand and partnership growth marketing</li>
<li>Experience in media entertainment or production environment</li>
</ul> 
Skills 
Mandatory Skills : Administrative exp, MS Suite, coordination, catering meetings 
Benefits 
Compensation range: $35,000.00 to $38,000.00 per year 
About LTM 
LTM is an AI-centric global technology services company and the Business Creativity partner to the world&rsquo;s largest and most disruptive enterprises. We bring human insights and intelligent systems together to help clients create greater value at the intersection of technology and domain expertise. Our capabilities span integrated operations, transformation, and business AI &mdash; enabling new ways of working, new productivity paradigms, and new roads to value. Together with over 87,000 employees across 40 countries and our global network of partners, LTM &mdash; a Larsen &amp; Toubro company &mdash; owns business outcomes for our clients, helping them not just outperform the market, but to Outcreate it. Please also note that neither LTM nor any of its authorized recruitment agencies/partners charge any candidate registration fee or any other fees from talent (candidates) towards appearing for an interview or securing employment/internship. Candidates shall be solely responsible for verifying the credentials of any agency/consultant that claims to be working with LTM for recruitment. Please note that anyone who relies on the representations made by fraudulent employment agencies does so at their own risk, and LTM disclaims any liability in case of loss or damage suffered as a consequence of the same. Recruitment Fraud Alert - https://www.ltimindtree.com/recruitment-fraud-alert/</div>

Office Administrator / Department Coordinator

Genuine Search Group

<div>
 
 We are seeking a highly organized and proactive Office Manager to oversee the daily operations of a fast-paced, 100-person office. This individual will be responsible for ensuring a productive, efficient, and well-maintained workplace environment while supporting employees, leadership, and overall business operations.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Oversee day-to-day office operations to ensure efficiency and organization
 </li>
 <li>
 Manage office supplies, inventory, and vendor relationships
 </li>
 <li>
 Coordinate office layout, seating arrangements, and space planning
 </li>
 <li>
 Ensure compliance with health, safety, and building regulations
 </li>
 <li>
 Serve as the primary point of contact for building management and maintenance vendors
 </li>
 <li>
 Coordinate repairs, maintenance, and office improvements
 </li>
 <li>
 Manage office equipment (copiers, printers, etc.) and ensure functionality
 </li>
 <li>
 Oversee office cleanliness and organization
 </li>
 <li>
 Coordinate meetings, schedules, and internal communications
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 3&ndash;7+ years of experience in office management, operations, or administrative leadership
 </li>
 <li>
 Experience managing offices of 50+ employees (100+ preferred)
 </li>
 <li>
 Strong organizational and multitasking skills in a fast-paced environment
 </li>
 <li>
 Excellent communication and interpersonal skills
 </li>
 <li>
 Proficiency with Microsoft Office, Google Workspace, and office management tools
 </li>
 <li>
 Experience managing vendors, budgets, and facilities operations
 </li>
 </ul>
 
 
</div>

Office Manager

SKYPAD

<div>
 
 
 ABOUT SKYPAD
 
 
 
 Sky I.T. Group is the home of SKYPAD, a leading B2B SaaS platform, supporting the collaboration of the world&rsquo;s most recognizable brands with the top retailers across the globe. Leveraging automation and self-serve reporting, SKYPAD provides insights into product and location level trends that drive planning, forecasting, and supply chain decisions, refining the consumer shopping experience. Today, SKYPAD services over 3,000 users, from 2,000+ brands across several industry verticals and geographic regions. Our client brand portfolio of industry leaders includes Gucci, Prada, Rag &amp; Bone, Lucky Brand, Burberry, and L&rsquo;Or&eacute;al. The SKYPAD retailer partner network includes Nordstrom, Neiman Marcus, Bergdorf Goodman, and Saks Fifth Avenue.
 
 
 
 About the Role
 
 
 
 We are seeking a proactive, organized, and personable
 
 Office Manager
 
 to be the face and backbone of our NYC office. This role is ideal for someone who thrives in a fast-paced environment, enjoys supporting senior leadership, and takes pride in creating a smooth, welcoming office experience.
 
 
 
 Work Schedule
 
 
 <ul>
 <li>
 
 Full-time position
 
 </li>
 <li>
 
 4 days per week worked (Monday&ndash;Thursday)
 
 </li>
 <li>
 
 Fridays off
 
 </li>
 <li>
 In-office in NYC Corporate HQ
 
 four days per week
 
 </li>
 </ul>
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage day-to-day office operations and ensure the office runs smoothly
 </li>
 <li>
 Handle all office ordering, including supplies, snacks, and general inventory
 </li>
 <li>
 Answer incoming phone calls and route messages appropriately
 </li>
 <li>
 Greet and assist guests at the front desk
 </li>
 <li>
 Schedule meetings and coordinate calendars as needed
 </li>
 <li>
 Assist the executive team with ad-hoc administrative tasks and special projects
 </li>
 <li>
 Serve as a point of contact for office-related vendors and service providers
 </li>
 <li>
 Maintain a professional, organized, and welcoming office environment
 </li>
 <li>
 Assist with marketing activities
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 4+ years of experience in an office management, administrative, or similar role
 </li>
 <li>
 Strong organizational skills and attention to detail
 </li>
 <li>
 Excellent communication and interpersonal skills
 </li>
 <li>
 Ability to multitask and prioritize in a dynamic environment
 </li>
 <li>
 Proficiency with Microsoft Office 360 Suite
 </li>
 <li>
 Professional, friendly demeanor with a service-oriented mindset
 </li>
 <li>
 Ability to work in-office Monday&ndash;Thursday in NYC
 </li>
 </ul>
 
 
 Compensation
 
 
 <ul>
 <li>
 
 Salary range:
 
 
 $65,000&ndash;$75,000 annually
 
 , depending on experience
 </li>
 </ul>
 
 
 What We Offer
 
 
 <ul>
 <li>
 Competitive salary
 </li>
 <li>
 Collaborative, supportive team environment
 </li>
 <li>
 Opportunity to work closely with executive leadership
 </li>
 <li>
 Growth potential as the company scales
 </li>
 <li>
 A true
 
 4-day workweek with Fridays off
 
 </li>
 <li>
 401(k), Health Insurance, Life Insurance, paid vacation &amp; a wide array of holidays.
 </li>
 </ul>
 
 
</div>

Colter Electric LLC

Company Overview Colter Electric LLC is an established and rapidly growing electrical company based in &lt;LOCATION&gt;. We specialize in providing top-quality residential and commercial electrical services throughout Flagstaff and the Phoenix area, committed to delivering excellence on every project.Overview We are seeking a dynamic and highly organized Office Manager to oversee daily office operations, ensure smooth administrative workflows, and support our team&rsquo;s success. This role offers an exciting opportunity to lead administrative functions, manage vendor relationships, coordinate scheduling, dispatching and contribute to a positive work environment that drives our company forward.Responsibilities<ul><li>Manage all aspects of office administration, including clerical tasks, filing systems, and front desk operations to ensure efficiency and professionalism.</li><li>Oversee schedule management for staff and project timelines, ensuring deadlines are met and appointments are coordinated seamlessly.</li><li>Handle vendor management by negotiating contracts, processing payments through QuickBooks, and maintaining strong supplier relationships.</li><li>Support human resources functions such as onboarding new employees, maintaining personnel records, and assisting with payroll processing.</li><li>Manage office supplies inventory, bookkeeping tasks, and ensure compliance with office policies and procedures.</li></ul>Qualifications<ul><li>Proven experience in office management or administrative roles within a professional setting.</li><li>Strong supervisory skills with experience leading teams effectively.</li><li>Proficiency in QuickBooks accounting software and calendar management tools.</li><li>Excellent communication skills with a professional phone etiquette and organizational ability.</li><li>Experience with vendor management, budgeting, bookkeeping, and payroll processes.</li><li>Knowledge of medical office management or similar environments is a plus but not required.</li><li>Ability to handle multi-line phone systems, front desk duties, filing systems, and general clerical tasks efficiently. Join us to be part of a vibrant team where your organizational skills will help shape our company's success! We value proactive leaders who thrive in fast-paced environments and are eager to contribute their expertise to our growing business.</li></ul>Job Type: Full-timePay: $24.96 - $30.06 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: Hybrid remote in New River, AZ 85087

Savvy Wealth

<div>
 
 About Savvy Wealth
 
 
 
 Wealth management is a $545 billion industry in the US, yet remains archaic and inefficient with low technology penetration. 75% of financial advisors don&rsquo;t offer digital communication beyond email, and 62% still build financial plans manually in Excel. This leads to a poor client experience and results in financial advisors spending over 70% of their time on non-client facing, manual work.
 
 
 Savvy is changing that. We&rsquo;re building the most advisor-centric platform in wealth management: a digital-first solution that modernizes human financial advice. Advisors who partner with Savvy tap into AI-powered software, automated sales and marketing, and seamless back office workflows to scale faster and spend more time with clients.
 
 
 We&rsquo;ve raised over $105M to date from Thrive Capital, Index Ventures, Canvas Ventures, Mark Casady (former LPL Financial CEO), and other top-tier investors. Our team is made up of repeat founders and operators who&rsquo;ve helped build Airbnb, Square, Brex, Carta, Facebook, $200B+ RIAs, and more.
 
 
 Savvy is at a pivotal point in its growth trajectory, having established strong product-market fit in providing a modern platform to financial advisors. We&rsquo;ve surpassed $5.1 billion in AUM in less than three years, grown 600%+ in the last 18 months, and are entering the next phase of the company which involves rapid expansion of our product offering and continued revenue growth. Come help us scale!
 
 
 
 The Role
 
 
 
 This is an opportunity to join Savvy during a period of growth and play a hands-on role in supporting our in-office employee experience. As
 
 Office Manager
 
 , you&rsquo;ll focus on executing day-to-day office operations and supporting onsite logistics as we continue to scale our hybrid model.
 
 
 This role is ideal for an organized, detail-oriented operator early in their People or Workplace Operations career who enjoys being hands-on, responsive, and execution-focused. You&rsquo;ll work closely with members of the People, IT, and Finance teams to ensure the office runs smoothly and employees have a positive in-office experience.
 
 
 Your work will directly impact how employees experience Savvy on a daily basis &mdash; from arriving at the office to participating in onsite onboarding and events.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Support day-to-day office operations, including office opening and closing routines, front desk and guest experience, supplies and inventory tracking, cleanliness and maintenance coordination, and handling day-to-day office issues as they arise
 </li>
 <li>
 Lead office-related projects end-to-end, including vendor management, space planning support, coordination of future office needs, office inventory management and ordering for supplies, food, and beverages, and mail receipt, sorting, and distribution."
 </li>
 <li>
 Coordinate facilities and space logistics, such as desk assignments, conference room scheduling, AV and IT coordination, and supporting hybrid work schedules; assist with office reconfigurations or moves under guidance from senior team members
 </li>
 <li>
 Assist with vendor coordination, including communicating with office-related vendors, tracking contracts and invoices, and escalating issues or questions as needed
 </li>
 <li>
 Execute office programs and events, including in-office events, team gatherings, onsite onboarding logistics, and employee celebrations, with guidance and direction from the People team
 </li>
 <li>
 Help maintain office safety and security processes, including badge access coordination, emergency preparedness documentation, and reporting issues or incidents to the appropriate teams
 </li>
 <li>
 Support equipment and asset logistics, such as laptop and equipment coordination, asset tracking, basic office technology troubleshooting, and coordinating repairs or replacements with IT
 </li>
 <li>
 Provide logistical support for visitors, interviews, meetings, catering, and conference room scheduling as needed
 </li>
 <li>
 Work cross-functionally with IT, Finance, and People teams to execute shared operational tasks and ensure smooth handoffs related to onboarding, offboarding, and office access
 </li>
 <li>
 Maintain office documentation, including playbooks, SOPs, vendor contacts, emergency procedures, and internal office guidelines
 </li>
 <li>
 Support the physical employee experience, helping keep the office organized, welcoming, and functional, and sharing employee feedback with the People team
 </li>
 <li>
 Assist with employee lifecycle logistics, including onboarding setup, offboarding coordination related to access and equipment, and supporting transitions in partnership with the People team
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 You have 2&ndash;4 years of experience in office management, workplace operations, People Ops coordination, or a similar operational role
 </li>
 <li>
 You enjoy hands-on, execution-focused work and are comfortable responding to day-to-day needs
 </li>
 <li>
 You&rsquo;re highly organized, detail-oriented, and reliable with follow-through
 </li>
 <li>
 You&rsquo;re comfortable asking questions and escalating issues when needed
 </li>
 <li>
 You bring a service-oriented mindset and care deeply about employee experience
 </li>
 <li>
 You&rsquo;re adaptable and enjoy working in fast-paced, evolving environments
 
 
 </li>
 </ul>
 
 Nice To Have
 
 
 
 <ul>
 <li>
 Experience supporting hybrid or in-office teams
 </li>
 <li>
 Familiarity with basic workplace or People tools (e.g., Google Workspace, Slack, HRIS tools)
 </li>
 <li>
 Interest in growing into People Ops or Workplace Operations over time
 </li>
 <li>
 Comfort using tools or automation to improve operational efficiency
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive salary and equity package
 </li>
 <li>
 Unlimited PTO + paid company holidays
 </li>
 <li>
 Access to holistic medical, dental, and vision plans
 </li>
 <li>
 Company 401(k), Commuter, and HSA/FSA plans
 </li>
 <li>
 NYC office in the heart of Manhattan
 </li>
 <li>
 Lunch and snacks provided in the office
 </li>
 <li>
 Access to virtual mental health care (Spring Health), vision related benefits (XP Health), and health concierge (Rightway) to help you find the right care
 </li>
 <li>
 Access to counseling for stress management, dependent care, nutrition, fitness, legal, and financial issues (Guardian WorkLifeMatters EAP)
 
 
 </li>
 </ul>
 Compensation Range: $91K - $111K
</div>

Goodwin Recruiting

<div>
 
 To Apply for this Job Click Here
 
 
 
 Office Manager &ndash; City, State
 
 
 Join a respected food production organization as the office manager at a key facility, where you&rsquo;ll play a vital role in driving efficiency, organization, and collaboration every day. This is an opportunity to make an immediate impact and enjoy a supportive, inclusive environment with excellent benefits.
 
 
 
 Office Manager Benefits &amp; Compensation
 
 
 
 <ul>
 <li>
 $68,000 per year salary
 </li>
 <li>
 401(k) matching program
 </li>
 <li>
 Healthcare program with up to 84% employer coverage
 </li>
 <li>
 Generous paid vacation and sick time
 </li>
 <li>
 Commuter benefits
 </li>
 <li>
 Gym benefits
 </li>
 <li>
 Free meal provided during shifts
 
 
 </li>
 </ul>
 
 Office Manager Requirements &amp; Qualifications
 
 
 
 <ul>
 <li>
 High school diploma or equivalent required; Associate&rsquo;s degree in office administration or related field preferred
 </li>
 <li>
 Minimum 3 years of administrative and clerical experience
 </li>
 <li>
 Strong organizational and communication skills
 
 
 </li>
 </ul>
 
 Office Manager Preferred Background &amp; Skills
 
 
 
 <ul>
 <li>
 Proficiency in Spanish a plus
 </li>
 <li>
 Experience in food production or food industry a plus
 
 
 </li>
 </ul>
 
 Office Manager Day-to-Day Responsibilities
 
 
 
 <ul>
 <li>
 Oversee general administrative functions and daily office operations
 </li>
 <li>
 Provide clerical support, including managing correspondence, mail, and document preparation
 </li>
 <li>
 Maintain inventory of office and kitchen supplies
 </li>
 <li>
 Manage insurance and documentation for company vehicles
 </li>
 <li>
 Handle vendor invoicing, quote requests, and coordinate facility maintenance visits
 </li>
 <li>
 Liaise with general managers and wholesale partners to resolve invoice and delivery issues
 </li>
 <li>
 Maintain up-to-date knowledge of emergency procedures and execute necessary documentation
 </li>
 <li>
 Support operational compliance and ensure accurate recordkeeping
 
 
 </li>
 </ul>
 This is your chance to thrive in a dynamic environment and ensure smooth operations at a leading facility. If you&rsquo;re organized, proactive, and ready to take ownership, we&rsquo;d love to hear from you!
 
 
 
 JOB ID
 
 : 172400 #post
 
 
 Emily Lauro
 
 
 
 To Apply for this Job Click Here
 
 
 
 , $67,500 - $68,500,
 
 
</div>

Office Manager JN -032026-172400

Xcede

<div>
 
 Leading Privately Held Financial Services Firm - Office &amp; Reception Manager &ndash; NYC
 
 
 
 
 
 We are seeking a highly polished &amp; organized Office &amp; Reception Manager to oversee day-to-day office operations and front desk management for a Leading Privately Held Financial Services Firm in their New York location.
 
 
 
 
 
 You would be supporting their Professional Services and Capital Solutions groups across two floors, ensuring a client-ready office environment, seamless visitor experience, and strong operational execution. You would lead office remodeling projects, furniture procurement, and vendor management to maintain a premium workplace experience.
 
 
 
 
 
 Overview:
 
 
 &bull; Manage front desk operations including visitor experience, guest registration, mail/package handling, and phone/email routing.
 
 
 &bull; Own daily facilities operations across two floors, maintaining a professional, clean, and fully functional office environment.
 
 
 &bull; Serve as primary liaison with building management and coordinate service requests, repairs, and maintenance.
 
 
 &bull; Oversee conference room readiness, meeting setup, catering coordination, and hospitality support for client-facing meetings.
 
 
 &bull; Manage office vendors (cleaning, pantry, catering, maintenance, security, supplies) and monitor service quality.
 
 
 &bull; Lead office remodeling, refresh, and improvement projects including planning, vendor sourcing, project coordination &amp; execution.
 
 
 &bull; Manage office furniture purchasing, including vendor selection, ordering, delivery coordination, and workspace setup.
 
 
 &bull; Support space planning, seating assignments, office moves, onboarding desk setup, and badge/access coordination.
 
 
 &bull; Partner with Finance/AP to manage invoices, purchase requests, and budget tracking for facilities and office operations.
 
 
 
 
 
 It is an established organization which is experiencing significant growth which offer competitive benefits &amp; growth potential.
 
 
 
</div>

Explore 856+ Office administrator in New York this March. Find roles across top companies and apply now to boost your career.

856 office administrator jobs In New York

Office Administrator / Department Coordinator

Office Manager

Office Manager

Office Manager

Office Manager

Office Manager JN -032026-172400

Office Manager