administrative assistant to office of global head

executive assistant

administrative assistant Jobs in New York

administrative assistant

receptionist

administrative assistant - d2c Jobs in New York

administrative assistant - d2c

administrative assistant to office of global head Jobs in New York

office administrator

Forrest Solutions

<div>
 
 Opensity Solutions is seeking a poised, professional, and polished Receptionist to support the executive floor for one of our prestigious financial services clients. This role serves as a key point of contact for the executive suite, ensuring every interaction with executives, clients, and guests reflects the highest standard of professionalism, hospitality, and discretion.
 
 
 This position is ideal for someone who thrives in a fast-paced, professional environment, understands executive-level service, and takes pride in creating a welcoming and seamless experience for all visitors.
 
 
 
 
 
 This is a
 
 full-time, onsite position, Monday&ndash;Friday
 
 .
 
 
 Shift: Monday-Friday
 
 
 Hours: 8am-5pm
 
 
 Pay:$27-$28
 
 
 
 
 
 
 Responsibilities include, but are not limited to:
 
 
 <ul>
 <li>
 Handle daily visitor registration through a guest registration system.
 </li>
 <li>
 Greet and welcome guests upon arrival, check them in, and direct them to the appropriate person, floor, or office.
 </li>
 <li>
 Coordinate, schedule, and maintain quality control for all meeting guests on the executive floor.
 </li>
 <li>
 Supervise the intake of VIP guests to ensure the highest level of service.
 </li>
 <li>
 Partner with service providers to ensure catering, event setup, service, and quality expectations are met.
 </li>
 <li>
 Conduct conference room and office-wide walkthroughs to ensure spaces are presentable and maintained to high standards.
 </li>
 <li>
 Submit maintenance, repair, and cleanliness requests and collaborate with Facilities to ensure completion.
 </li>
 <li>
 Serve as an expert user of the conference room booking platform (EMS), supporting internal clients and ensuring accuracy of information.
 </li>
 <li>
 Build and maintain positive internal and external relationships with clients, administrative staff, and service providers.
 </li>
 <li>
 Maintain documentation of standard operating procedures for Lobby and Executive Reception.
 </li>
 <li>
 Partner with internal teams to deliver a cohesive and high-quality office experience.
 </li>
 <li>
 Notify administrative staff of guest arrivals and respond to inquiries via phone, email, or in person.
 </li>
 <li>
 Coordinate daily operations with security, facilities, and administrative teams.
 </li>
 <li>
 Act as floor administrator for conference room booking systems, assisting with meeting logistics and troubleshooting system issues.
 </li>
 <li>
 Serve as an &ldquo;expert in residence&rdquo; for space optimization, staying informed on emerging technologies and enhancements.
 </li>
 <li>
 Track and report visitor, meeting, and event activity, analyze trends, and propose process improvements (e.g., EMS, Envoy).
 </li>
 </ul>
 
 
 
 
 
 Qualifications / Skills:
 
 
 <ul>
 <li>
 5+ years of experience in a customer service role within a professional corporate environment.
 </li>
 <li>
 Excellent interpersonal skills with the ability to manage sensitive situations with discretion and diplomacy.
 </li>
 <li>
 Motivated self-starter with a strong sense of urgency and accountability.
 </li>
 <li>
 Exceptional customer service mindset with the ability to anticipate needs.
 </li>
 <li>
 Strong organizational and multitasking skills, capable of prioritizing competing demands.
 </li>
 <li>
 Proven ability to meet deadlines and consistently follow through.
 </li>
 <li>
 Clear, professional written and verbal communication skills.
 </li>
 <li>
 Collaborative, positive, and team-oriented approach.
 </li>
 <li>
 High level of professionalism, discretion, and integrity.
 </li>
 <li>
 Sound judgment and effective problem-solving abilities.
 </li>
 <li>
 Proficiency with MS Office Suite and Box or SharePoint required.
 </li>
 <li>
 Experience with Concur, advanced Adobe tools, floorplan software, and EMS conference booking platforms strongly preferred.
 </li>
 <li>
 Calm, patient, and composed under pressure with a strong work ethic.
 </li>
 <li>
 Resourceful, adaptable, proactive, and solutions-oriented.
 </li>
 </ul>
 
 
 
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or military status
 
 
</div>

Corporate Receptionist $28

Catholic Charities

<div>Description
Position Summary: The Administrative Assistant provides high-level clerical and operational support to ensure the organization&rsquo;s smooth and efficient functioning. This role serves as a central point of coordination for senior leadership and other internal and external stakeholders and demonstrates strong organizational and communication skills. This position requires discretion, professionalism, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. Strong attention to detail, proficiency in office software, and a collaborative, service-oriented mindset are essential.
Location: 488 Madison Avenue, New York, NY 10022
Essential Duties and Responsibilities include the following. Other duties may be assigned. 
Administrative Assistant Functions<ul><li>Serve as primary support to the Executive office and senior managers of the organization. Provides back-up support to the CEO and COO&rsquo;s Executive Assistants and interact with all staff in the executive office.</li><li>Receive/review, organize and distribute incoming correspondence to the executive office, including time sensitive and confidential materials. Liaise regularly with the mail room and other Catholic Charities locations for the timely receipt and distribution of correspondence.</li><li>Screen incoming telephone calls to the Executive office and provide backup for the CEO and COO calls. Take messages accurately and independently handle routine inquiries including requests for Catholic Charities services.</li><li>Prepare and coordinate materials for meetings and special projects. Assist with coordination and distribution of board and committee meeting materials, including uploading into the board management software and review of other written materials.</li><li>Handle routine communication with Catholic Charities and Archdiocesan offices, and external stakeholders.</li><li>As necessary, coordinate arrangements for out-of-area meetings, including travel reservations and other logistics for senior staff.</li><li>As necessary, attend program events and provide pre and post event support for senior staff. Prepare approval for payment reports for the Executive office, including corporate expense reports for members of the senior team.</li><li>Work directly with the finance team for prompt handling of payment of office expenses including Approval for Payments (AFPs) for departmental expenses.</li></ul>
Other General Office Support Functions: 
In collaboration with other Executive Office Administrative Support Staff:<ul><li>Provide light clerical support to other Senior Directors and assist other administrative staff in the Executive Office as needed.</li><li>Manage the schedule for conference and meeting rooms and guide meeting attendants to appropriate locations.</li><li>Welcome Executive Office visitors and guide them as appropriate.</li><li>Assist in the coordination of corporate and social Executive Office events that take place during and after regular office hours.</li><li>Maintain stock levels for office and kitchen supplies and office/agency stationery and re-order as needed.</li><li>Ensure that public office spaces, including conference rooms, waiting area and pantry are clean and tidy. Coordinate with the Archdiocesan building office for larger facilities/maintenance issues.</li></ul>
Position Type and Expected Hours of Work: 
This is a full-time, non-exempt position. Days and hours of work are generally 8:30 am to 5:00 pm Monday - Friday. Additional evening and weekend hours will be required, as well as travel.
Hourly Range: $23.07 - $24.72
Working conditions and physical demands required: 
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.<ul><li>Travel at least 20% of the time to provide on-site support for AED and PACE Team using public transportation or vehicles, traverse city streets, occasionally ascend/descend stairs, and be exposed to outside weather conditions.</li><li>Remain stationary using a computer at least 60% of the time, in meetings and/or events.</li><li>Carry a laptop to offsite work locations.</li><li>Ability to operate standard office equipment i.e. copier, fax, scanner, postage machine and printer.</li><li>Ability to use and respond to phone calls.</li><li>Ability to lift and file documents in cabinets.</li></ul>
Qualifications: 
Education and/or experience required:<ul><li>High school Diploma and/or equivalent required. Bachelor&rsquo;s degree preferred.</li><li>1-2 years&rsquo; relevant experience in administrative support.</li></ul>
Skills, Licenses, and/or competencies required<ul><li>Computer proficiency in Microsoft Office. Must successfully pass eSkills skills test in MS Word, Excel and Access. Skilled in operating office technology and equipment, including printers, copiers and fax machines.</li><li>Strong interpersonal, organizational, and multitasking abilities, with excellent verbal and written communication skills and the ability to work independently</li><li>Ability to exercise discretion and good judgment.</li></ul> 
Catholic Charities and Catholic Charities Community Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by law.</div>

Administrative Assistant

Axinn Veltrop & Harkrider

<div>Incisive. Inclusive. Invested. We&rsquo;re Axinn.
Experienced, tenacious, and always trial-ready, we are committed to understanding complex legal challenges that impact the future of our clients' businesses, globally.
Focusing on antitrust, intellectual property, and high-stakes litigation, our extensive teams in the U.S. possess deep knowledge and client-side experience across a range of sectors, including technology, healthcare, life sciences, and consumer products.
At Axinn, inclusivity is central to who we are. We have a purpose that goes beyond profit, which includes fostering a fair, welcoming workplace and supporting the communities where we live and work. We actively recognize talent and promote opportunities for all team members. By embracing the unique experiences and perspectives of our people, we fuel creativity and deliver results for our clients. 
Under the supervision of the Administrative Team Manager, this position has primary responsibility for the performance of clerical/administrative activities and coordination of activities and events as necessary. This position will perform a variety of administrative and staff support duties for the assigned area or pool, with limited supervision.
Responsibilities and Duties:<ul><li>
General administrative support services<ul><li>
Maintain calendar and contacts</li><li>
Room scheduling/reservations (individual and group meetings)</li><li>
Meet/greet clients; arrange meetings (including any beverage/food and AV requirements)</li><li>
Track monthly expenses, prepare expense reports and manage corporate card accounts</li><li>
Make travel arrangements</li><li>
Respond timely to emails requesting other assistance</li></ul></li><li>
Documentation<ul><li>
Proofread documents upon attorney request</li><li>
Perform photocopying, scanning, faxing, binding, filing, etc.</li><li>
Create TOCs and TOAs</li><li>
Prepare legal correspondence, documents, electronic filings, etc.</li><li>
Create and maintain files</li><li>
Prepare new client/matter forms; engagement letters, etc.</li><li>
Create binders</li></ul></li><li>
Track attorney bar/court admissions/CLE information</li><li>
Conduct minor non-billable research for assigned attorneys (i.e., filings, court cases, patents, etc&hellip;)</li><li>
Enter attorney hours into time management system and manage contract attorney time as applicable</li><li>
Review and edit of monthly prebills; drafting cover letters for same</li><li>
Minor personal work for a Partner</li><li>
Provide back-up services for other admins or office personnel</li><li>
Other duties and special projects as assigned</li></ul>
Education, Experience, and Skills Required:<ul><li>
Associate&rsquo;s degree preferred</li><li>
2+ years general office experience required, prior law firm experience is preferred.</li><li>
Excellent communication skills, both verbal and written.</li><li>
General knowledge of office equipment and tools.</li><li>
Strong Microsoft Office skills &ndash; Word, Excel, PowerPoint, Outlook and various document management tools.</li><li>
Ability to build rapport with attorneys and professional staff.</li><li>
Strong organizational skills with great attention to detail.</li><li>
The ability to work independently but within a team environment.</li></ul>
Benefits
At Axinn, we offer market competitive wages and generous benefit options to our valued employees. This includes, but is not limited to, the following:<ul><li>
Competitive starting pay and annual discretionary bonus and raise eligibility</li><li>
Generous paid time off benefits (vacation, personal days, holidays, and sick leave)</li><li>
Firm paid short and long-term disability, plus life and accident insurance</li><li>
401(k) Profit Sharing Plan and Cash Balance Retirement Plan with generous employer contributions (please ask for further details re: eligibility requirements)</li><li>
Comprehensive medical, dental, and vision insurance options</li><li>
Flexible spending and health savings accounts (medical plan dependent)</li><li>
Firm paid comprehensive Employee Assistance Program (EAP)</li><li>
Student loan refinancing discounts</li><li>
Lifestyle reimbursement program</li><li>
Hybrid remote work schedules are available for most employees (per current policy, in-office presence is required at least 3-days per week and fully remote roles are not available)</li></ul>
Position Details
This is a full-time, benefits eligible, non-exempt level position. Final rate of pay will be commensurate with the incumbent&rsquo;s experience, with a targeted hiring range of $39.00 &ndash; $46.00 hourly. This position is currently available in our NY office location only.
Axinn is an equal employment opportunity employer and is committed to creating an environment that draws upon the strength of the diversity of its workforce to achieve excellence in the Firm's field and beyond</div>

Legal Administrative Assistant

Gracious Hospitality Management

<div><div>Gracious Hospitality Management is first and foremost an outstanding hospitality company that conceptualizes Michelin-starred and James Beard nominated restaurants. We focus on both passion and profitability. We are professionals committed to ensuring exceptional hospitality and service to our customers. GHM has been honored with receiving a Michelin star eight years in a row for its restaurants Piora, Cote Korean Steakhouse &amp; COTE Miami.</div>
The Office Coordinator is responsible for maintaining a clean, organized, and meeting ready environment throughout the day. This role ensures that the corporate workspace reflects the company's standards of excellence, professionalism, and gracious hospitality.

The ideal candidate takes pride in details, anticipates needs before they arise, and understands that a well-maintained office directly impacts team productivity and morale. 


Essential Job Duties &amp; Responsibilities:

Job duties and responsibilities include, but are not limited to the following:

Office Cleanliness
<ul>
<li>Maintain cleanliness and order in all common areas including kitchen, conference rooms, restrooms, copy areas, and shared workspaces.</li>
<li>Reset and refresh meeting rooms throughout the day (wipe surfaces, organize chairs, remove trash, restock materials).</li>
<li>Monitor and replenish office supplies, paper goods, and pantry items as needed.</li>
<li>Ensure kitchen areas are clean, dishes are managed, and appliances are wiped down regularly.</li>
<li>Take out trash and recycling as needed throughout the day.</li>
<li>Conduct periodic walkthroughs to proactively identify areas needing attention.</li>
<li>Coordinate with building management and cleaning vendors for deep cleaning or maintenance needs.</li>
</ul><h3 class="jobSectionHeader">Office Operations Support</h3>
<ul><li>Receive and distribute mail and packages.</li>
<li>Maintain office security: changing codes, security cameras, etc.</li>
<li>Manage inventory and ordering for office supplies, including but not limited to (healthy) snacks, coffee, tea, glassware, note pads, desk supplies, printer ink, etc.</li>
<li>Repairs and general upkeep of facilities &amp; tracking progress, including monitoring AC/Heating and HVAC systems, assistance with upgrades and renovations, managing cleaning service, etc.</li>
<li>Assist with vendor deliveries and supply organization.</li>
<li>Support setup and breakdown for team meetings, training, and events.</li>
<li>Maintain storage areas in an orderly and accessible manner.</li>
<li>Submit maintenance requests and track completion.</li>
<li>Log all transactions into Ramp</li>
</ul><h3 class="jobSectionHeader">Administrative &amp; Team Support</h3>
<ul><li>Maintain and update Office Manual</li>
<li>Support People &amp; Culture or Operations with internal initiatives when needed.</li>
<li>Help coordinate small in-office celebrations or team moments.</li>
<li>Perform administrative tasks including, but not limited to:</li>
<li><ul><li>Prepare conference rooms for meetings</li>
<li>Draft letters, emails, thank you notes, etc.</li>
<li>Receive deliveries and shipping, tracking, managing, executing, etc.</li>
<li>Oversee office gifting needs: ordering supplies and associated shipping.</li> 
</ul></li>
</ul>Standards:
<ul>
<li>Upholds GHM's mission to delight our customers.</li>
<li>Consistently performs actions that positively impact the customer experience, and identifies opportunities to delight in all planning and processes.</li>
<li>Display knowledge of the brand, culture, and product.</li>
<li>Demonstrate the Company's core values of people, learning, culture, relationships, sustainability, and stewardship.</li>
<li>Maintain professional and respectful behavior when in contact with guests, management, and teammates.</li>
<li>Present a polished personal appearance, adhering to company grooming standards outlined in the Employee Handbook.</li>
<li>Adhere to all company policies and procedures outlined in handbooks, manuals, and other company documents.</li>
<li>Attend and participate in all scheduled meetings, training sessions, and continuing education activities.</li>
<li>Take care of all company property.</li>
<li>Maintain safety standards.</li>
<li>Comply with federal, state, and local laws and regulations.</li></ul> 


Qualifications:
<ul>
<li>Highly organized with strong attention to detail.</li>
<li>Self-starter with the ability to work independently and prioritize tasks.</li>
<li>Strong sense of ownership and accountability.</li>
<li>Professional demeanor with a service-oriented mindset.</li>
<li>Ability to lift up to 25 lbs and be on feet for extended periods.</li>
<li>Must be reachable by email and able to communicate via phone as well.</li>
<li>Availability to support urgent matters on nights and weekends, as needed.</li>
<li>Working knowledge of commonly utilized office equipment and practices (printers, copiers, scanners, fax machines, calendar invites, call forwarding, etc.).</li>
<li>Ability to perform job duties and responsibilities well, adapt, and maintain professionalism, composure, and sound judgment under pressure in a fast-paced, often changing, and at times stressful environment.</li>
<li>Ability to maintain strict confidentiality of company data and exercise discretion.</li>
<li>Ability to work on-site at GHM head office (35 E 19th Street, New York, NY 10003).</li>
<li>Proficiency with Adobe Acrobat.</li>
<li>Proficiency in appointment scheduling software.</li>
<li>Excellent editing and proofreading skills.</li>
<li>A pleasant attitude and ability to exercise tact, courtesy, ethics, and maintain positive working relationships in all interactions.</li></ul> 


Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential job duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform those essential functions.

While performing the essential duties of this job, the employee is regularly required to:
<ul>
<li>Lift and carry up to 25 pounds.</li>
<li>Sit or stand for prolonged periods at a desk while working on a computer.</li>
<li>May be asked to travel to visit vendors or different company locations.</li>
<li>Stand for prolonged periods at a work station.</li>
</ul><div><div>Benefits (with variation for full-time/part-time employment):</div>
<ul><li>Structured, generous compensation for all positions</li>
<li>Comprehensive Medical, Dental, and Vision benefits</li>
<li>Flexible Spending Account/Health Savings Account</li>
<li>Commuter Benefits</li>
<li>Referral Bonus Program</li>
<li>Career Advancement Opportunities</li>
<li>Employee Recognition Awards</li>
<li>Paid Time Off</li>
</ul>
Gracious Hospitality Management fully complies with all applicable federal, state, and local anti-discrimination laws by providing equal employment opportunities to all employees and job applicants without regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions, sexual orientation, or gender identity), national origin, age (40 or older), disability, and genetic information (including family medical history), or any other legally protected status.

Applicants requiring a reasonable accommodation to perform the essential functions of the job should contact the Human Resources department at people@gracioushm.com.</div></div>

Office Coordinator

Temasek

<div>
 
 
 Temasek is a global investment company headquartered in Singapore, with a net portfolio value of S$434 billion (US$324) as at 31 March 2025.&nbsp;
 
 
 
 &nbsp;
 
 
 
 Our Purpose &ldquo;
 
 So Every Generation Prospers
 
 &rdquo; guides us to make a difference for today&rsquo;s and future generations.
 
 
 
 
 Operating on commercial principles, we seek to deliver sustainable returns over the long term.
 
 
 
 
 We have 13 offices in 9 countries around the world: Beijing, Hanoi, Mumbai, Shanghai, Shenzhen, and Singapore in Asia; and Brussels, London, Mexico City, New York, Paris, San Francisco, and Washington, DC outside Asia.
 
 
 
 &nbsp;
 
 
 
 For more information on Temasek, please visit&nbsp;www.temasek.com.sg
 
 
 
 
 For Temasek Review 2025, please visit www.temasekreview.com.sg
 
 
 
 
 For Sustainability Report 2025, please visit www.temasek.com.sg/SR2025&nbsp;
 
 
 Job Details
 
 
 
 Working arrangement
 
 :&nbsp;Hybrid (4 days in the office, 1 day remote)
 
 
 
 
 
 Salary Range
 
 : $95,000 - $115,000 per annum excluding additional incentives (final salary will be determined based on various factors such as experience and qualifications)
 
 
 Responsibilities
 <ul>
 <li>
 
 Full diary management for junior and senior professionals
 
 </li>
 <li>
 
 Scheduling a variety of meetings, conference call, and video conferences both internally and externally
 
 </li>
 <li>
 
 Arranging international and domestic travel (flights, hotels, cars, etc.)
 
 </li>
 <li>
 
 Assisting in preparation and printing of presentations &amp; proposals
 
 </li>
 <li>
 
 Completing corporate card and out of pocket expenses
 
 </li>
 <li>
 
 Archiving, filing, scanning, and printing documents
 
 </li>
 <li>
 
 Preparation and set up for internal/external meetings in conference rooms and event support
 
 </li>
 <li>
 
 Receptionist duties at times to cover for other admins
 
 </li>
 <li>
 
 Overall, general ad-hoc office duties
 
 </li>
 </ul>
 Requirements
 <ul>
 <li>
 
 3 to 5 years of administrative assistant experience, ideally within Financial Services industry
 
 </li>
 <li>
 
 Preferably a Bachelor's degree
 
 </li>
 <li>
 
 Experience working for a global team and working across different time zones
 
 </li>
 <li>
 
 Proficient in Advanced MS Office including Word, MS Outlook, Excel, and PowerPoint
 
 </li>
 <li>
 
 Must be a team player with a proactive attitude, takes initiative and has ability to work without supervision
 
 </li>
 <li>
 
 Able to work in a fast-paced environment
 
 </li>
 <li>
 
 Excellent communication skills at all levels
 
 </li>
 <li>
 
 Ability to handle multiple tasks and competing priorities, often with tight deadlines
 
 </li>
 <li>
 
 Knowledge of Workday for processing expenses is a plus
 
 </li>
 </ul>
</div>

Executive Assistant, Investment (Americas-New York)

TeleSolv Consulting

<div>
 
 
 Application Deadline:
 
 30 June 2026
 
 
 
 Department:
 
 Federal Services
 
 
 
 Location:
 
 New York, NY
 
 
 
 
 Description
 
 
 
 <ul>
 <li>
 Prior experience in clerical, filing, records management, or administrative support roles
 </li>
 <li>
 Experience supporting Government operations or high‑volume documentation environments
 
 
 </li>
 </ul>
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Ensure all work performed in the functional area meets established quality standards.
 </li>
 <li>
 Provide procedures, guidance, and retraining to staff as needed.
 </li>
 <li>
 Oversee timely completion of all deliverables related to the functional area.
 </li>
 <li>
 Track, monitor, and report progress of activities to the Assistant Site Manager.
 </li>
 <li>
 Review and approve daily production reports, with emphasis on performance standards.
 </li>
 <li>
 Maintain and update SOPs to ensure alignment with current requirements.
 </li>
 <li>
 Verify accurate timekeeping and approve timesheets per payroll schedule.
 </li>
 <li>
 Conduct frequent internal quality audits.
 </li>
 <li>
 Communicate clearly and effectively in both written and verbal formats.
 </li>
 <li>
 Model a positive, customer‑focused attitude while managing workflows.
 </li>
 <li>
 Implement process improvements as directed.
 
 
 </li>
 </ul>
 
 Skills, Knowledge &amp; Expertise
 
 
 
 <ul>
 <li>
 Strong knowledge of Microsoft Excel and Word.
 </li>
 <li>
 Ability to communicate complex information clearly in English, both verbally and in writing.
 </li>
 <li>
 Ability to conduct quality audits and ensure compliance with SOPs.
 </li>
 <li>
 Competence in managing staff, workflows, and production reporting.
 </li>
 <li>
 Strong organizational skills with the ability to multitask across competing priorities.
 </li>
 <li>
 Physical ability to perform essential functions including standing, lifting up to 45 pounds, and maintaining visual acuity across a range of tasks.
 
 
 </li>
 </ul>
 
 About TeleSolv
 
 :
 
 Join the TeleSolv Team on our mission to provide quality and unparalleled service to our clients. We are a growing organization that provides a variety of professional and administrative services to public and private organizations with global operations. Rated in the top 1000 businesses in 2019 by Inc.com. Since its founding in 2000, TeleSolv has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks. TeleSolv offers excellent compensation, training, advancement opportunities, and exceptional benefits including PTO, sick leave, up to 11 paid federal holidays, medical, dental, vision, company paid life, short-term and long-term disability insurance, employee assistance program, and matching 401(k) plan.
 
 
 
 Background Investigation:
 
 
 
 
 This position requires that you obtain a background investigation. As part of this process, the government will perform a criminal, credit, tax, employment, and drug history background check. The government has varying tolerances, with mitigating circumstances, for issues in all of the categories. The government is essentially looking to confirm that you are generally in good financial standing, up to date on your tax filings, rehire eligible with your prior employers, and have adhered to any federal restrictions on illegal drug use, including marijuana, in addition to other checks related on your character and trust worthiness.
 
</div>

Functional Area Supervisor

McAllister Towing

Company History: McAllister Towing has provided superior tugboat service to New York Harbor since 1864, when Captain James McAllister, great-grandfather to current president Brian A. McAllister, bought his first sail lighter to carry cargo from Manhattan to Brooklyn. Today, McAllister's tugs provide a wide variety of services to the busy ports of New York and New Jersey, serving the most concentrated and affluent consumer market in the world and handling a significant part of the 16 million tons of cargo that passes through the port every year. In addition to ship docking services and general harbor assist work, New York based tugs are regularly employed in offshore towing along the entire East Coast.McAllister is proud of its long history in New York Harbor and continues to provide its clients and customers with the highest quality service along the entire East Coast and Galveston, TX.McAllister Towing is looking for an industrious employee who is ready to assist and support employees with the administration of their Company Benefits. The duties and responsibilities of the Benefits Coordinator are outlined below:Employee Benefits CoordinatorReports to:The Employee Benefits Coordinator is responsible and accountable to the Employee Benefits Administrator and Director of Human Resources.Supervises:None.Description of Duties:The Employee Benefits Coordinator processes and assist in maintaining the company&rsquo;s benefit programs.Ensure that company benefit policies comply with laws and regulations.Review benefit plan documents for distribution and prepare correspondence to employees.Process enrollments, terminations, and COBRA administration using carrier portals and HRISPartner with payroll to ensure accuracy of benefit deductions.Maintain employee benefit records and ensure benefit updates are entered appropriately.Interpret FMLA; short term and long-term disability, life insurance, 401(k), and pension plan information for all employees/retirees and division heads.Process short term and long-term disability claims, which may include discussions with employees, health care provider and the insurance company.Processing of monthly invoices for; health insurance, life insurance, short-term disability and long-term disability, 401 K Savings plan, etc.Process IRS/Social Security Administration Data Match inquiries, QDRO&rsquo;s (qualified domestic relations orders), benefit verifications and medical support orders.Liaison with insurance carriers and administrators to resolve employee issues.Communicate benefit changes and updates to employees.Formulate meeting minutes.Process mail, fax, file, scan, reporting and other administrative tasks.Provide ongoing support to the HR and Benefits team, assist on all AD-Hoc projects.Minimum Requirements:Associates Degree in related field required; Bachelor&rsquo;s Degree preferred.Proficient in Microsoft Excel, Word, and Outlook.A minimum of 2 years in a related field.Strong analytical, organizational, and communication skills.Physical Requirements:The ability to operate a computer terminal.The ability to operate telephones and standard office equipment.Salary: $65,000.00 - $70,000.00FLSA Status:Non-Exempt*This position description does not promise or imply that the functions listed are the only duties to be performed or that the position may not change or be eliminated. Employees are always expected to follow their supervisor&rsquo;s instructions and to perform the tasks requested by their supervisors.Equal Employment Opportunity Employer: We are an Equal Employment Opportunity (&ldquo;EEO&rdquo;) Employer.It has been and will continue to be a fundamental policy of McAllister Towing not to discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, genetic information, caregiver status, unemployment status or any other characteristic prohibited by federal, state and/or local laws.This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.Job Type: Full-timePay: $65,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li></ul>Work Location: Hybrid remote in New York, NY 10004

Benefits Coordinator

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