office administrator

Remote Control Solutions

<p><strong>Job Overview</strong><br /><br /><strong>Remote Control Solutions (RCS)</strong>, a leader in innovative access control technology, is seeking a highly organised and proactive <strong>Administrative Support Specialist</strong> to join our team. Based in our <strong>New York, New York, United States</strong> office, this <strong>full-time</strong> position is crucial for ensuring the smooth and efficient operation of our daily business activities. With over 20 years of experience, RCS specialises in providing reliable, state-of-the-art solutions to the global access control industry. The ideal candidate will be a detail-oriented professional with excellent communication skills and a passion for providing exceptional support.<br /><br /><strong>Key Responsibilities</strong><br /><br />* Serve as the first point of contact for the office, managing incoming calls and correspondence with professionalism.<br />* Coordinate meetings, appointments, and travel arrangements for senior staff.<br />* Prepare and edit documents, reports, and presentations, ensuring accuracy and clarity.<br />* Maintain and organise both digital and physical filing systems for easy retrieval of information.<br />* Manage office supplies inventory and place orders as necessary to ensure smooth operations.<br />* Provide general administrative support to various departments to assist with projects and daily tasks.<br />* Assist with data entry and the maintenance of company databases and records.<br /><br /><strong>Qualifications and Skills</strong><br /><br />* Proven experience in an administrative, office support, or similar role.<br />* Exceptional proficiency in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).<br />* Outstanding organisational and time-management skills with the ability to prioritise tasks effectively.<br />* Excellent verbal and written communication skills.<br />* A high level of attention to detail and a commitment to accuracy.<br />* The ability to work independently and as part of a collaborative team.<br />* Discretion and a professional approach when handling confidential information.<br /><br /><strong>What We Offer</strong><br /><br />* A competitive hourly wage of <strong>$35 - $38 USD per hour</strong>.<br />* The opportunity to be part of an innovative company with over two decades of industry leadership.<br />* A supportive and dynamic work environment that encourages professional growth.<br />* A key role within a company dedicated to delivering state-of-the-art technology and materials.</p>

Administrative Support Specialist

Citi

<div><h2 class="jobSectionHeader"><b>Discover your future at Citi</b></h2>
<p>Working at Citi is far more than just a job. A career with us means joining a team of more than 230,000 dedicated people from around the globe. At Citi, you&rsquo;ll have the opportunity to grow your career, give back to your community and make a real impact.</p>
<h2 class="jobSectionHeader"><b>Job Overview</b></h2>
<p>The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
<br>
<br>
<b>Responsibilities:</b></p>
<ul><li>Directly supports a C16 level manager and generally supports an entire department</li>
<li>Manages day to day calendar(s) of senior management</li>
<li>Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls</li>
<li>May prepare and review materials and correspondence for meetings</li>
<li>Assist with creation/modification of presentations, spreadsheets, and other various documents</li>
<li>Coordinates travel arrangements; prepare and distribute schedules/agendas for travel</li>
<li>Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system</li>
<li>Orders supplies and process invoices through Procure to Pay system</li>
<li>Process and follow-up on Virtual Requests</li>
<li>Assists in ad-hoc reports special projects as needed</li>
<li>Trains, coaches or guides other administrative staff when required</li>
<li>Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.</li>
</ul><p><b>Qualifications:</b></p>
<p></p><ul><li>Previous office administration experience preferably within a large and complex financial services or similar organization</li>
<li>Highly proficient in Microsoft Office</li>
<li>Consistently demonstrates clear and concise written and verbal communication skills</li>
<li>Demonstrated ability to quickly gain command of new systems</li>
<li>Self-motivated and detail oriented</li>
</ul><p><b>Education:</b></p>
<p></p><ul><li>Bachelor's/University degree or equivalent experience</li>
</ul><p></p><p>-</p>
<h2 class="jobSectionHeader"><b>Job Family Group:
</b></h2>Business Strategy, Management &amp; Administration
<p>-</p>
<h2 class="jobSectionHeader"><b>Job Family:</b></h2>
Administrative Support
<p>-</p>
<h2 class="jobSectionHeader"><b>Time Type:</b></h2>
Full time
<p>-</p>
<h2 class="jobSectionHeader"><b>Primary Location:</b></h2>
New York New York United States
<p>-</p>
<h2 class="jobSectionHeader"><b>Primary Location Full Time Salary Range:</b></h2>
$91,690.00 - $119,610.00<br>
<p><br>
In addition to salary, Citi&rsquo;s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental &amp; vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.
</p><p>-</p>
<h2 class="jobSectionHeader"><b>Most Relevant Skills
</b></h2>Please see the requirements listed above.
<p>-</p>
<h2 class="jobSectionHeader"><b>Other Relevant Skills
</b></h2>For complementary skills, please see above and/or contact the recruiter.
<p>-</p>
<h2 class="jobSectionHeader"><b>Anticipated Posting Close Date:</b></h2>
Jul 15, 2026
<p>-</p>
<p><i>Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.</i></p></div><p></p>

Senior Executive Assistant

<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><p><b>Job Description</b></p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div><p><b>
What is the opportunity?
</b></p><p>Provide support to senior employees within the Global Investment Banking group</p><p><b>
What will you do?</b></p><ul><li>
Distribute mail and coordinate courier service as needed</li><li>
Answer and screen telephone calls in a courteous and professional manner</li><li>
Make domestic and international travel arrangements and handle changes as needed</li><li>
Coordinate meeting arrangements (setting up conference calls, scheduling meeting rooms, arranging reservations, catering, etc.)</li><li>
Manage multiple calendars</li><li>
Prepare, track and manage expense reports via expense reporting system &ndash; this is a high priority</li><li>
Act as backup to other department staff members as needed</li><li>
Perform other duties or special projects as assigned</li><li>
Proactively identify operational risks/ control deficiencies in the business</li><li>
Review and comply with Firm Policies applicable to your business activities</li><li>
Escalate operational risk loss events, control deficiencies and risks that you identify to your line manager and the relevant risk and control functions promptly</li></ul><p><b>
What do you need to succeed?</b></p><ul><li>
At least 2 years of experience, administrative experience preferred but not required</li><li>
Bachelor's degree preferred, but not required</li><li>
Ability to prioritize and manage multiple tasks and projects</li><li>
Demonstrated computer skills, with an emphasis on MS office (Word, Excel and PowerPoint)</li><li>
Strong oral and written communication skills</li><li>
Excellent interpersonal skills with the ability to establish and maintain strong working relationships at all organizational levels</li><li>
Good organization, follow-through, attention to detail and problem-solving skills</li><li>
Ability to take initiative, function independently, and work in a team</li><li>
Maintain the highest standards of professional and ethical conduct with strong oral and written communication skills</li><li>
Ability to keep confidential matters to self</li><li>
Value and possess strong competency in the following behaviors: Collaboration, Relationship Building, Communication, Integrity and Operating with Diverse and Inclusive Mindset</li></ul><p><b>
What&rsquo;s in it for you?</b></p><p>
We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.</p><ul><li>
A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable</li><li>
Leaders who support your development through coaching and managing opportunities</li><li>
Ability to make a difference and lasting impact</li><li>
Work in a dynamic, collaborative, progressive, and high-performing team</li><li>
Opportunities to do challenging work</li><li>
Opportunities to building close relationships with clients</li></ul><p>
The good-faith expected salary range for the above position is $80,000- $110,000 depending on factors including but not limited to the candidate&rsquo;s experience, skills, registration status; market conditions; and business needs. This salary range does not include other elements of total compensation, including a discretionary bonus and benefits such as a 401(k) program with company-matching contributions; health, dental, vision, life and disability insurance; and paid time-off plan.</p><p>
RBC&rsquo;s compensation philosophy and principles recognize the importance of a highly qualified global workforce and plays a critical role in attracting, engaging and retaining talent that:</p><ul><li>Drives RBC&rsquo;s high-performance culture</li><li>Enables collective achievement of our strategic goals</li><li>Generates sustainable shareholder returns and above market shareholder value</li></ul><p></p><p><b>
Job Skills</b></p>
Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software<p></p><p><b>
Additional Job Details</b></p><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><p><b>
Address:</b></p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>
BROOKFIELD PLACE FKA 3 WORLD FINANCIAL CENTER, 200 VESEY STREET:NEW YORK<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><p><b>
City:</b></p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>
New York<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><p><b>
Country:</b></p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>
United States of America<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><p><b>
Work hours/week:</b></p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>
40<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><p><b>
Employment Type:</b></p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>
Full time<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><p><b>
Platform:</b></p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>
CAPITAL MARKETS<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><p><b>
Job Type:</b></p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>
Regular<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><p><b>
Pay Type:</b></p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>
Salaried<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><p><b>
Posted Date:</b></p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>
2026-07-09<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><p><b>
Application Deadline:</b></p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div><p><b>
Note</b><b>:</b> <i>Applications will be accepted until 11:59 PM on the day prior to the application deadline date above</i></p><p></p><p><b>
Our Employment Opportunities</b></p><p></p><p>
At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.</p><p></p><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><p><b>
Join our Talent Community</b><br>
<br>
Stay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.<br>
<br>
Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.</p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div><p></p><p>
RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.</p></div>

Administrative Assistant, Global Investment Banking

Tiffany & Co.

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 Tiffany &amp; Co.'s Global Talent Acquisition (GTA) team is seeking a highly motivated and experienced Operations and Program Management Specialist to play a pivotal role in shaping our global talent acquisition strategy. This critical position ensures our worldwide HR and recruitment teams are equipped with industry-leading processes, policies, tools, and resources to attract, engage, and retain top-tier talent, now and for the future.
 <br/>
 <br/>
 As the Operations and Program Management Specialist, you will be instrumental in driving the creation, adoption, and continuous enhancement of global recruitment processes, systems, programs, and external partnerships. Your work will directly contribute to Tiffany's ability to achieve its ambitious talent acquisition goals and deliver an unparalleled candidate experience. You will collaborate closely with TA/HR leadership and cross-functional partners to identify opportunities for streamlining recruitment practices, propose innovative solutions for system optimization, and develop engaging content for continuous TA upskilling and learning initiatives. Additionally, you will provide vital support for our GTA Next Gen programming.
 <br/>
 <br/>
 <strong>
  Key Responsibilities:
  <br/>
  <br/>
 </strong>
 <strong>
  GTA Processes, Policies, &amp; Procedures:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Lead the development, refinement, and maintenance of comprehensive Talent Acquisition processes and policies, encompassing the entire talent lifecycle from attraction to preboarding
  </li>
  <li>
   Proactively review and update GTA policies to ensure strict alignment with evolving compliance standards, industry best practices, and legal requirements.
  </li>
  <li>
   Partner with GTA leadership to execute a robust and inclusive hiring strategy, fostering an equitable and representative talent acquisition approach aligned with key business objectives.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Strategic Global Partnerships:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Serve as a strategic advisor and collaborative partner to internal clients and cross-functional teams, actively contributing to the development of ongoing talent attraction, hiring, operational efficiency, and retention strategies.
  </li>
  <li>
   Foster close collaboration with Recruiters, HR Business Partners (HRBPs), and other critical stakeholders to thoroughly understand business needs and strategically align recruitment efforts with overarching organizational goals.
  </li>
  <li>
   Identify and leverage global synergies and opportunities to connect, enhance, and harmonize recruitment strategies and practices worldwide, implementing improvements to foster a unified and highly effective approach.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Learning Labs Content Planning and Development:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Collaborate with GTA leadership and TA partners to design, develop, and execute impactful GTA Learning Labs, focusing on recruitment upskilling, TA best practices, technology best practices, and continuous brand immersion.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Oracle Recruiting Cloud, TA Technologies, and Systems:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Act as the primary Systems Administrator for the Oracle Recruiting Cloud system (ORC), ensuring optimal functionality and user experience.
  </li>
  <li>
   Partner effectively with HRIS to configure system updates, conduct thorough testing, and ensure seamless integration of new functionalities.
  </li>
  <li>
   Actively solicit feedback from global teams and collaborate with HRIS to drive continuous system enhancements and updates.
  </li>
  <li>
   Develop and deliver comprehensive ORC training and upskilling programs to global recruitment teams through both live and digital content.
  </li>
  <li>
   Serve as the main point of contact for initial system inquiries and provide expert troubleshooting support.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Operational Maintenance and Compliance:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Conduct regular and thorough compliance audits, including requisition (REQ) audits, I-9 audits, and background check audits, ensuring meticulous accuracy and strict adherence to established hiring standards.
  </li>
  <li>
   Collaborate strategically with Employee Relations and Legal teams to expertly address compliance-related matters, interpret complex regulatory updates, and implement necessary process improvements.
  </li>
  <li>
   Effectively communicate audit findings to recruitment teams, providing clear, actionable guidance and recommendations to promptly address any discrepancies.
  </li>
  <li>
   Issue proactive reminders and communications to reinforce compliance expectations and foster consistent process adherence across all teams.
  </li>
  <li>
   Partner with regional and divisional Talent Acquisition teams to seamlessly support ad hoc external audits, ensuring impeccable coordination with regulatory requirements.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Vendor Management:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Collaborate with GTA leadership to oversee the entire TA vendor management lifecycle, from discovery and rigorous review to supplier onboarding, ongoing relationship management, and renewals.
  </li>
  <li>
   Assist the GTA team in identifying and evaluating new vendor partnerships (as needed) and diligently maintain strong relationships with current vendors.
  </li>
  <li>
   Analyze comprehensive data to thoroughly understand current technology utilization, assess success metrics, and identify areas for strategic improvement and innovation.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Early Career Programs and Events:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Academic Relations:
  </li>
  <ul>
   <li>
    Actively participate in planning, coordination and attendance of University Relations events and/or career fairs, fostering valuable connections with academic institutions and prospective talent to promote Tiffany's employer brand and recruitment initiatives, as needed.
   </li>
   <li>
    Conduct interviews for GTA program considerations and participate in on-campus interviewing processes, as needed.
   </li>
  </ul>
  <li>
   Internship Program:
  </li>
  <ul>
   <li>
    Partner with the Early Careers lead to meticulously plan and execute Internship Program events, overseeing collaborative efforts with internal and external partners.
   </li>
   <li>
    Assist with the creation of compelling content, flawless event execution, and engaging presentation delivery.
   </li>
   <li>
    Coordinate and lead the comprehensive operations of the US Summer internship program alongside the EC Lead, including recruitment activities, training and communications for internal recruitment and hiring teams, and the pre-onboarding and onboarding processes for summer interns.
    <br/>
    <br/>
   </li>
  </ul>
 </ul>
 <strong>
  Budget Reconciliation:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Partner with GTA leadership to conduct diligent monthly reconciliation to precisely track spending, assess variances, and maintain impeccable financial accuracy.
  </li>
  <li>
   Support year-end budget reviews and contribute to the strategic planning and development of the following year&rsquo;s budget to optimize resource allocation and financial efficiency.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Project Management:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Actively participate in ad hoc projects supporting GTA operations and contributing to the global strategy.
   <br/>
   <br/>
  </li>
 </ul>
 The hiring range for this position ranges from $70,125 - $88,000. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
 <br/>
 <br/>
 <strong>
  Required Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree in Human Resources, Business Administration, or a related field.
  </li>
  <li>
   5+ years of progressive experience in Talent Acquisition operations, program management, or HR project management, preferably within a global organization.
  </li>
  <li>
   Demonstrated experience in developing, implementing, and optimizing global TA processes, policies, and procedures.
  </li>
  <li>
   Strong understanding of recruitment compliance, labor laws, and regulatory requirements across multiple geographies.
  </li>
  <li>
   Exceptional project management skills with the ability to manage multiple priorities in a fast-paced environment.
  </li>
  <li>
   Excellent communication, interpersonal, and presentation skills, with the ability to influence and collaborate effectively with diverse stakeholders at all levels.
  </li>
  <li>
   Strong analytical skills with the ability to interpret data, identify trends, and make data-driven recommendations.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).
  </li>
  <li>
   Ability to travel occasionally as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proven expertise as a Systems Administrator for Oracle Recruiting Cloud (ORC) or a similar enterprise-level Applicant Tracking System (ATS).
  </li>
  <li>
   Experience with other HRIS or talent technology platforms.
  </li>
  <li>
   Experience in vendor management and contract negotiation within a TA context.
  </li>
  <li>
   Prior experience in luxury retail or a similar fast-paced, high-volume environment.
  </li>
 </ul>
</div>


Specialist, Talent Acquisition Operations

NYU Langone Health

<div><p>NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality that has resulted in some of the lowest mortality rates in the nation. Vizient Inc. has ranked NYU Langone the No. 1 comprehensive academic medical center in the country for three years in a row, and U.S. News &amp; World Report recently placed nine of its clinical specialties among the top five in the nation. NYU Langone offers a comprehensive range of medical services with one high standard of care across 6 inpatient locations, its Perlmutter Cancer Center, and over 320 outpatient locations in the New York area and Florida. With $14.2 billion in revenue this year, the system also includes two tuition-free medical schools, in Manhattan and on Long Island, and a vast research enterprise with over $1 billion in active awards from the National Institutes of Health.
<br>
<br>
<i>For more information, go to</i> <i>NYU Langone Health</i>, and interact with us on <i>LinkedIn</i>, <i>Glassdoor</i>, <i>Indeed</i>, <i>Facebook</i>, <i>Twitter</i>, <i>YouTube</i> <i>and</i> <i>Instagram</i>.</p>
<p><b>
Position Summary:</b><br>
We have an exciting opportunity to join our team as a Pharmacy Business &amp; Analytics Coordinator.
<br>
<br>
In this role, the successful candidate As part of the Pharmacy Business &amp; Analytics (PBA) team, this position monitors and manages Third Party Administrator
<br>
(TPA) split-billing software reports to ensure regulatory compliance and optimization of 340B Program revenue. Of
<br>
paramount focus will be responsibly monitoring for diversion and 340B, GPO, and WAC pricing integrity. Manages
<br>
formulary matrix performance reporting and responds to alerts to perform drug mapping, execute on penny buys, and
<br>
maintain processes for revenue-integrity analytics. Other key areas of focus include conversion factor maintenance, file
<br>
extractions &amp; connectivity (ongoing support), IT/Epic/Willow support, general reporting and monitoring, compliance (GPO
<br>
Prohibition), reimbursement and cost report collaboration, assessing current and future opportunities, and inventory
<br>
maintenance and monitoring. Additionally, this position will assist with the monitoring and management of contract
<br>
pharmacy operations, writing PBA/340B policies and procedures, education and training, and Office of Pharmacy Affairs
<br>
Information System (OPAIS) ongoing maintenance.</p>
<p><b>
Job Responsibilities:</b></p>
<p>
Maintain pharmacy acquisition, WAC and 340B costs and assists in charge configuration reviews with revenue cycle and Willow teams. This will require routine consult with the pharmacy purchasing staff and the pharmacy drug wholesaler to ensure accurate pricing and purchase unit configuration in all related electronic billing systems. Investigates and resolves 340B, GPO, and WAC pricing discrepancies with drug wholesalers and further pursues resolution with other resources as necessary. Ensure compliance with all regulatory standards for 340B Program. Monitors for potential drug supply chain issues, wastage and shrinkage, revenue integrity, billing, and mismatches between clinical and financial charge databases. Utilizes the TPA to identify and optimize revenue opportunities by executing orders for Penny Buys (340B). Performs billing quality assurance (QA) before and after price uploads, as well as when new medications are approved by the Pharmacy and Therapeutics Committee (P&amp;T). Assists and supports pharmacy drug file maintenance. Supports related pharmacy applications (Electronic Health Record, automation technology, etc.) including, but not limited to, system upgrade and maintenance, which may require working during off hours. Prepares system generated report to support pharmacy operations and is available for system troubleshooting and downtimes. Supports the auditing process required for program compliance and reporting. Assists and supports employee training for systems utilization and adaptation. Supports a non-punitive reporting approach when medication variances are identified as due to an individual/group involvement. Provides tools and coaching sessions, when necessary, to establish an environment for improvement. Act as a liaison to the TPA, other vendors, consultants, and pharmacy. Attend meetings as required. Serves as a member of the pharmacy departments leadership team. Supports an environment dedicated to the safety of our patients and staff and facilitate a perpetual efficiency-improvement process in the medication-use physical environment. Precepts pharmacy students and residents if so assigned. Collaborates with Risk Management, Compliance, and QA Departments as necessary. Supports other pharmacy functions as needed. Participates in scholarly/professional activities.</p><br>
<p></p>
<p><b>
Minimum Qualifications:</b><br>
To qualify you must have a BS in Pharmacy 3+ years of experience 340B Apexus Certified Expert (340B ACE) Certification within six months of hire
<br>
NYS Pharmacist License Required.
<br>
<br>
<b>Required Licenses:</b> Pharmacist License-NYS</p>
<p><b>
Preferred Qualifications:</b><br>
Doctor of Pharmacy (Pharm.D.) 340B ACE Certification. Pharmacy IT experience Informatics degree or certificate
<br>
Strong Microsoft Excel skills with experience in Tableau, Power BI, and other data analytic/visualization platforms Prior
<br>
experience with implementation of Epic Knowledge of Six Sigma</p>
<p><i>
Qualified candidates must be able to effectively communicate with all levels of the organization.</i><br>
<br>
NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.</p>
<p>
At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.
<br>
<br>
NYU Langone Health is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.</p>
<p>
View Know Your Rights: Workplace discrimination is illegal.</p>
<p>
NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $84,577.92 - $145,897.01 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</p>
<p>
To view the Pay Transparency Notice, please click here</p></div>

Pharmacy Business & Analytics Coordinator

Riskified

<div>
 <strong>
  About Us
 </strong>
 <p>
  Riskified empowers businesses to unleash ecommerce growth by taking risk off the table. Many of the world&rsquo;s biggest brands and publicly traded companies selling online rely on Riskified for guaranteed protection against chargebacks, to fight fraud and policy abuse at scale, and to improve customer retention. Developed and managed by the largest team of ecommerce risk analysts, data scientists and researchers, Riskified&rsquo;s AI-powered fraud and risk intelligence platform analyzes the individual behind each interaction to provide real-time decisions and robust identity-based insights. Riskified is proud to work with incredible companies in virtually all industries including Acer, Gucci, Lorna Jane, GoPro, and many more.
 </p>
 <p>
  We thrive in a collaborative work setting, alongside great people, to build and enhance products that matter. Abundant opportunities to create and contribute provide us with a sense of purpose that extends beyond ourselves, leaving a lasting impact. These sentiments capture why we choose Riskified every day.&nbsp;
 </p>
 <strong>
  About the Role
 </strong>
 <p>
  We are looking for an Office and Facilities Manager to join our Global Workplace Operations team. We are committed to providing a positive and productive work environment for our employees. In this role, you will handle all office and facilities management, workplace planning and utilization, security, vendor management and budget oversight. The ideal candidate will have a strong background in office management and facilities management, ensuring the smooth operation of our office spaces and contributing to the overall success of our organization.
 </p>
 <strong>
  What You'll Be Doing
 </strong>
 <ul>
  <li>
   Oversee office operations, maintenance and office look and feel ensuring a smooth and efficient workflow
  </li>
  <li>
   Schedule meeting rooms for employees and clients as needed
  </li>
  <li>
   Conduct daily floor walkthroughs, ensuring office space is up to standards
  </li>
  <li>
   Assist with space planning and utilization, ensuring efficient use of office space and resources and performing space audits
  </li>
  <li>
   Experience managing vendors, tenants, landlord relationships, and agencies
  </li>
  <li>
   Coordinate with external vendors and service providers to ensure timely and effective delivery of facility-related services
  </li>
  <li>
   Coordinate end-to-end logistics, accommodation arrangements, and itinerary schedules for NYC personnel
  </li>
  <li>
   Own food and beverage delivery services
  </li>
  <li>
   Manage office relocations, renovations, and other improvements
  </li>
  <li>
   Main point of contact for subtenants, handling landlord relationships, and agencies
  </li>
  <li>
   Obtain competitive bids for services, ensuring cost-effectiveness
  </li>
  <li>
   Solve problems quickly and efficiently for general office inquiries
  </li>
  <li>
   Assist in the development and management of the office budget, monitoring expenses and identifying opportunities for cost savings
  </li>
  <li>
   Provide regular financial reports and updates to management
  </li>
  <li>
   Internal office communication
  </li>
  <li>
   Overseeing travel arrangements of individuals and groups, including flights, accommodation and ground transportation, checking for Travel Policy compliance, requesting budget approval when needed, and handling any other travel-related tasks
  </li>
  <li>
   Provide high-level Executive Assistant support to senior leadership, including complex calendar management, meeting coordination, travel planning, expense reporting, preparation of presentations and documents, handling confidential information, and serving as a trusted point of contact to ensure smooth day-to-day executive operations.
  </li>
 </ul>
 <strong>
  Qualifications
 </strong>
 <ul>
  <li>
   Minimum of 3-5+ years of experience in related positions preferably in a tech start-up environment
  </li>
  <li>
   Able to work 5 days/week in our office in Flatiron
  </li>
  <li>
   You have a successful track record of supporting office management, security, and building compliance measures
  </li>
  <li>
   Proficient knowledge of building systems&nbsp;
  </li>
  <li>
   The ability to handle multiple projects and competing priorities and adapt to a fluid, high-growth environment&nbsp;
  </li>
  <li>
   Familiarity in lease operations language and execution
  </li>
  <li>
   Proficiency in relevant software, such as facility management systems and Google Suite
  </li>
  <li>
   Ability to work independently and collaboratively in a fast-paced environment
  </li>
 </ul>
 <p>
  &nbsp;
 </p>
 <p>
  The base salary range for this position is $90,000 - $105,000. This range is applicable to candidates who will perform the job either wholly, or in part, within New York City. Actual salary will be based on qualifications, competencies, and location. If you feel this range is not attractive, we encourage you to let us know through the application process.&nbsp;
 </p>
 <p>
  Base salary is just one part of the pay package at Riskified. All full-time regular employees receive a bonus target and are eligible to receive stock-based awards. Also, our value proposition goes way beyond compensation: our perks and benefits package, culture, community, and learning and development programs are just some of the elements we provide to bring value to our employees. We invite you to apply at www.riskified.com to learn more about what we have to offer.&nbsp;
 </p>
 <p>
  &nbsp;
 </p>
 <strong>
  Life at Riskified
 </strong>
 <p>
  <span>
   We are a fast-growing and dynamic tech company with 750+ team members globally.
  </span>
  <span>
   We value collaboration and innovative thinking. We&rsquo;re looking for bright, driven, and passionate people to grow with us.&nbsp;
  </span>
 </p>
 <p>
  <u>
   <span>
    Some of our NYC Benefits &amp; Perks:
   </span>
  </u>
 </p>
 <ul>
  <li>
   <span>
    <span>
     Our NYC team is currently working in a hybrid of remote and in-office for all our team members
    </span>
   </span>
  </li>
  <li>
   <span>
    Fully-covered medical, dental, and vision insurance from your first day
   </span>
  </li>
  <li>
   <span>
    Equity for all employees, 401(k) + matching, commuter benefits
   </span>
  </li>
  <li>
   <span>
    Catered lunch, fully-stocked kitchen, team events, happy hours, birthday celebrations
   </span>
  </li>
  <li>
   <span>
    Yoga, pilates, soccer league, wellness classes&nbsp;
   </span>
  </li>
  <li>
   <span>
    Wide-ranging opportunities to volunteer and make an impact in local communities&nbsp;
   </span>
  </li>
  <li>
   <span>
    Commitment to your professional development with global onboarding, sales bootcamp, s
   </span>
   <span>
    kills-based courses, full access to Udemy, lunch &amp; learns&nbsp;
   </span>
  </li>
  <li>
   <span>
    Awesome Riskified gifts and swag!&nbsp;
   </span>
  </li>
 </ul>
 <p>
  &nbsp;
 </p>
 <strong>
  In the News
 </strong>
 <p>
  <span>
   Reuters: General Atlantic-backed Riskified valued at $4.3 bln in NYSE debut
  </span>
 </p>
 <p>
  <span>
   Fortune Magazine: Riskified named Best Workplaces in New York for 2022
  </span>
 </p>
 <p>
  <span>
   The Muse: Q&amp;A with Sales Enablement Manager Benedikt Parstorfer
  </span>
 </p>
 <p>
  <span>
   Globes: Riskified is among Israel&rsquo;s fastest growing companies&nbsp;
  </span>
 </p>
 <p>
  <span>
   TechCrunch: Riskified Prevents Fraud on Your Favorite E-commerce Site
  </span>
 </p>
 <p>
  <span>
   CTech: Riskified&rsquo;s VP HR on Post-COVID Flexible Work Routines
  </span>
 </p>
 <p>
  <em>
   <span>
    Riskified is deeply committed to the principle of equal opportunity for all individuals. We do not discriminate based on race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, or any other status protected by law.
   </span>
  </em>
 </p>
</div>


Facilities and Office Manager

Avalon

<div><p>Avalon is a multi-award-winning talent management, television production and live promotion group with offices in London, Los Angeles and New York. Avalon, Artists Rights Group and The Agency together represent a diverse and distinctive roster of artists including actors, comedians, writers and directors, among them Academy Award, BAFTA, Emmy, Tony and Olivier Award-winners. You can find more information here.</p><p></p><p>
We are always on the lookout for exceptional talent. Avalon is committed to creating a diverse environment and proud to be an equal-opportunity employer. We encourage applications from individuals from underrepresented groups. Regardless of your race, color, religion, sex, national origin, sexual orientation, gender identity, disability, age, or veteran status, you are welcome at Avalon.</p><p></p><p><b>
Must have 1 year of experience working at a desk at a management company, agency, production company, or studio.</b></p><p></p><p><b>
KEY RESPONSIBILITIES:</b></p><ul><li>
Administrative duties including handling heavy phones, calendar management, scheduling travel, preparing expense reports, and general office management tasks.</li><li>
Serve as the first point of contact with clients and executives.</li><li>
Track clients and projects, including in-house development.</li><li>
Assist with special projects, research, and compiling information as needed.</li><li>
Comfortable with supporting multiple managers.</li><li>
Maintaining multiple client schedules.</li><li>
Office coordination</li></ul><p></p><p><b>
ABOUT YOU:</b></p><ul><li>
Ability to work well under pressure, meet tight deadlines, manage multiple projects and expectations, and maintain a sharp focus while managing competing priorities.</li><li>
Attention to detail, follow-up, and strong organizational skills</li><li>
Strong interpersonal skills while understanding the importance of maintaining confidentiality</li><li>
Ability to effectively communicate and interact with employees at all levels</li><li>
Adept at quickly learning new processes and technology, and the ability to assimilate oneself and become familiar with existing systems</li><li>
Strong command of the Microsoft Office suite/Google Suites/Adobe Suites</li></ul><p></p><p><b>
WHAT WE OFFER:</b></p><ul><li>
100% Employer Paid Medical, Dental, Vision &amp; Life Insurance</li><li>
401k Program with Employer Contribution</li><li>
Company-wide Holiday Closure</li><li>
Fitness &amp; Wellness Program</li><li>
Employee Assistance Program</li><li>
Weekly Office Lunches &amp; Fully Stocked Kitchen</li><li>
Casual Dress Code and Open Office Environment</li><li>
Professional Growth Opportunities</li></ul><p></p><p><b>
Salary Range:</b></p><p>
$22 - $25 per hour</p><p>
</p><p>or2d7BgWoG</p></div>

Management Assistant

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