administrative assistant

executive assistant

office manager

administrative assistant (external agency staff) Jobs in New York

clearance administrator

office administrator

1Rivet

<div>
 Full-time
 
 
 Monday - Friday 8 am-5 pm
 
 
 Pay: $28 per hour
 
 
 Location: New York
 
 
 
 Job Description:
 
 
 
 
 Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Greet all guests and be responsible for creating a warm welcoming experience.
 </li>
 <li>
 Oversee the appearance of the reception and conference room areas; ensuring they are always presentable and ready to welcome incoming visitors, vendors, and VIP guests.
 </li>
 <li>
 Manage guest security badges; documenting check-out and check-in and deactivations when security badge or fob is lost.
 </li>
 <li>
 Act as the primary contact for any building-related issues and place service request tickets with Building Maintenance (i.e. HVAC/climate control requests, spills, damage to structural space, etc.)
 </li>
 <li>
 Stock &amp; tidy kitchen pantries &amp; workroom office supplies
 </li>
 <li>
 Oversee cleanliness and inventory of office spaces, receptio, and conference rooms.
 </li>
 <li>
 Adm Experience in scheduling, vetting, and communicating with hospitality vendors to procure the following services (catering, hotel reservations, parking, event planning, breakout rooms)
 </li>
 <li>
 Adm Experience in scheduling, vetting, and communicating with facilities vendors to procure the following services (appliance repair, facilities related issues with office space, property management, etc.)
 </li>
 <ul>
 <li>
 Research and vet potential vendors
 </li>
 <li>
 Collect COIs from vendors
 </li>
 <li>
 Request pricing quotes from vendors
 </li>
 </ul>
 <li>
 Provide administrative support on various Excel-related projects.
 </li>
 <li>
 Ability to manage multiple documents for projects from multiple vendors.
 </li>
 <li>
 Ability to problem solve and work independently
 </li>
 <li>
 Ability to read documents in detail and comprehend what is written.
 </li>
 <li>
 Ability to multitask for event execution.&rdquo;
 </li>
 <li>
 Receive and sort incoming mail and packages.
 </li>
 <li>
 Prepare USPS Mail &amp; Accountable Express packages for outbound shipment
 
 
 </li>
 </ul>
 
 Skills And Educational Requirements
 
 
 
 <ul>
 <li>
 High School diploma or GED
 </li>
 <li>
 Experience a plus.
 </li>
 <li>
 Excellent customer service skills.
 </li>
 <li>
 Able to effectively communicate with all levels of the organization.
 </li>
 <li>
 Proficient in Microsoft Office 365 (Excel, Word, MS Teams)
 </li>
 <li>
 Good written and oral Communication skills
 </li>
 <li>
 Able to occasionally lift up to 50 lbs.
 
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 401(k)
 </li>
 <li>
 Dental Insurance
 </li>
 <li>
 Flexible spending account
 </li>
 <li>
 Health insurance
 </li>
 <li>
 Health savings account
 </li>
 <li>
 Life insurance
 </li>
 <li>
 Paid time off
 </li>
 <li>
 Parental leave
 </li>
 <li>
 Referral program
 </li>
 <li>
 Vision insurance
 </li>
 </ul>
</div>

Office Administrator

LTIMindtree

<div>Role description 
We are seeking a Department Coordinator to support multiple department function and leads. The role requires someone with integrity a desire to be a righthand to forge professional partnerships with dynamic executives&rsquo; teams. Our ideal candidate is upbeat flexible poised as well as confident when working with clients&rsquo; senior leaders and coworkers in a professional approachable and positive manner. The ability to multitask effectively is a must 


Your Day-to-day
<ul>
<li>Coordinate high level meetings and events for the New York office and other locations as needed including scheduling agenda preparation gathering and coordinating presentation assets logistics space planning and catering for both internal and external meetings</li>
<li>Attend meetings as required to distribute agendas capture accurate meeting minutes and document action items</li>
<li>Track action items follow-ups and deadlines proactively recommend next steps to ensure timely completion</li>
<li>Oversee and manage organization wide communications through designated Slack channels and email distribution lists</li>
<li>Serve as the primary point of contact for department specific coordination including conference room reservations Mission Gratitude initiatives and birthday shoutouts</li>
<li>Partner closely with Department Executive Assistants and other administrative professionals to support cross functional initiatives</li>
<li>Conduct research on specialized or ad hoc topics to support departmental and organizational needs</li>
<li>Build and maintain an internal network of Executive Assistants Coordinators Facilities and other key stakeholders</li>
<li>Identify opportunities to improve administrative processes communication workflows and meeting efficiency</li>
<li>Copy scan file track and maintain business documents and communications with a high degree of accuracy and confidentiality</li>
<li>Perform additional duties and responsibilities as assigned</li></ul> 


Qualifications

What you bring to the team

You have
<ul>
<li>Bachelor&rsquo;s degree or equivalent training and experience</li>
<li>Technically savvy with 3 years administrative experience</li>
<li>Experience working with teams focusing on creative and production</li>
<li>Proficient in Gmail other Google products and Microsoft Office suite</li>
<li>Highly organized self-starter with ability to prioritize multiple tasks at once</li>
<li>Strong analytical and interpersonal skills that thrives in a fast-paced team setting</li>
<li>Skilled in working in both a team environment as well as independently</li></ul> 


You might also have
<ul>
<li>Experience and good understanding of the digital TV and dotcom world</li>
<li>Interest in brand and partnership growth marketing</li>
<li>Experience in media entertainment or production environment</li>
</ul> 
Skills 
Mandatory Skills : Administrative exp, MS Suite, coordination, catering meetings 
Benefits 
Compensation range: $35,000.00 to $38,000.00 per year 
About LTM 
LTM is an AI-centric global technology services company and the Business Creativity partner to the world&rsquo;s largest and most disruptive enterprises. We bring human insights and intelligent systems together to help clients create greater value at the intersection of technology and domain expertise. Our capabilities span integrated operations, transformation, and business AI &mdash; enabling new ways of working, new productivity paradigms, and new roads to value. Together with over 87,000 employees across 40 countries and our global network of partners, LTM &mdash; a Larsen &amp; Toubro company &mdash; owns business outcomes for our clients, helping them not just outperform the market, but to Outcreate it. Please also note that neither LTM nor any of its authorized recruitment agencies/partners charge any candidate registration fee or any other fees from talent (candidates) towards appearing for an interview or securing employment/internship. Candidates shall be solely responsible for verifying the credentials of any agency/consultant that claims to be working with LTM for recruitment. Please note that anyone who relies on the representations made by fraudulent employment agencies does so at their own risk, and LTM disclaims any liability in case of loss or damage suffered as a consequence of the same. Recruitment Fraud Alert - https://www.ltimindtree.com/recruitment-fraud-alert/</div>

Office Administrator / Department Coordinator

Insight Global

<div>
 
 
 Position
 
 : Office Coordinator
 
 
 
 Duration
 
 : 6 Month Contract-to-Hire
 
 
 
 Location
 
 : New York, New York
 
 
 
 Pay Rate:
 
 $30-35/hr.
 
 
 
 Start Date:
 
 ASAP
 
 
 
 
 
 
 Benefits
 
 : Health, vision, dental, generous PTO, 401 and 401K matching
 
 
 
 
 
 
 Company Overview:
 
 
 
 The Office Administrator will support a large corporate office in New York, NY as the primary administrative point of contact. This person should have experience supporting a similarly large, corporate environment and should intend on administration being their career, as this is a long-term opportunity and this line of business offers room for growth. As a Workplace Office Administrator, you hold a central position in guaranteeing the smooth operation of our offices, encompassing both on-site and remote support. This versatile role entails delivering extensive administrative support to personnel at every level, thereby enhancing the overall efficiency and professionalism of our work environment.
 
 
 
 
 
 
 Must Haves:
 
 
 <ul>
 <li>
 Invoicing experience &ndash; tracking PO&rsquo;s, submitting invoices for project vendors, etc.
 </li>
 <li>
 Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through.
 </li>
 <li>
 3+ years of experience in an office administrator/office manager/etc. role (Supporting an office, not an individual) &ndash; must be a corporate setting (at least 30 people)
 </li>
 <li>
 Experience with facilities management (i.e. ordering office supplies, inventory, facilities management coordination, etc.)
 </li>
 <li>
 Planning office events, ordering catering, holidays parties, etc.
 </li>
 <li>
 Maintaining office common spaces/kitchen area
 </li>
 <li>
 Polished and professional
 </li>
 <li>
 Warm/Welcoming personality
 </li>
 <li>
 Tech savvy
 </li>
 <li>
 Strong MS Office Skills &ndash; Word (i.e. using template formatting function), Excel (i.e. creating a spreadsheet from scratch)
 </li>
 <li>
 Multi-line phone system experience
 </li>
 <li>
 MS Teams/Zoom/Slack or similar video conferencing or communication tools
 </li>
 </ul>
 
 
 
 
 
 Day to Day:
 
 
 <ol>
 <li>
 Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately
 </li>
 <li>
 Support for AP processes (AP processing not included, but you will prepare the data collection/entry, review and send for processing, tracking for payment/issues, handling all indirect expenses and invoice submittals to accounting team)
 </li>
 <li>
 Preparing the office, catering, conference rooms etc. for visits from Executives &middot;
 </li>
 <li>
 Provides administrative support to all levels of staff in the office including support of team/project/client meetings, communication, and coordination of activities in an office or project site
 </li>
 <li>
 Responsible for general office upkeep and liaison with building management for maintenance requests, issues (i.e., AC/heat service,) and security access cards.
 </li>
 <li>
 COORDINATION WITH FACILITIES &middot; Responsible for visitor management such as answering incoming calls and welcomes office guests and ensures front office sign-in sheets, including International Travel forms, and Office Safety Guidelines are up to date. &middot; Coordination of shipping/deliveries such as incoming and outgoing U.S. and overnight mail, distributes incoming mail/packages i.e., FedEx/UPS/Amazon/Staples. &middot; Coordination of Managed Print Service
 </li>
 <li>
 COORDINATION WITH FACILITIES &middot; Assists with procurement of approved office materials and supplies as required. &middot; Provides assistance for new hire onboarding, completion of I-9&rsquo;s, etc. &ndash; this includes working with IT on all required new hire equipment along with collection of IT equipment and security cards for employees exiting the company. &middot; Coordinates safety and compliance programs for office, including maintenance of office standards
 </li>
 <li>
 COORDINATION WITH FACILITIES &middot; Assists with project support, i.e., technical/project assistance, document control (electronic and hard copy), records management processes (filing, archiving), which includes assistance with project-specific reports, data management, uploading of documents to project websites, project file structure assistance, and construction administration.
 </li>
 <li>
 Demonstrated competence using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting Word documents and developing PowerPoint presentations.
 </li>
 <li>
 COORDINATION WITH FACILITIES &middot; Exercises responsible and ethical decision-making regarding company funds, resources and conduct and adhere to Code of Conduct and related policies and procedures.
 </li>
 <li>
 Must possess a high level of professionalism, communication skills and positive attitude when interacting with colleagues, clients, guests and other employees in the office. Positive employee engagement is a priority.
 </li>
 <li>
 Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks.
 </li>
 <li>
 Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through.
 </li>
 <li>
 Must be a strong team player, collaborative, with strategic thinking.
 </li>
 </ol>
</div>

Office Coordinator

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $66,000 - $68,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div>

Position Summary

Reporting to the Department Administrator, our Columbia Doctors Pain Medicine practice is seeking a seasoned professional to increase efficiency and streamline financial procedures. The candidate will be responsible for timely and accurate appointment scheduling for our team of providers and the financial clearance of our customers following office protocols.

Responsibilities
<ul>
<li>Schedule and reschedule as necessary all appointments, utilizes existing tools to facilitate securing the right medical provider, documents patient special needs and accommodations, ensures that patients understand the arrival and check in process, provides patient with all pre-appointment information as needed.</li>
<li>Confirm provider participation status with patient&rsquo;s insurance plan/network.</li>
<li>Encourage patient usage of Columbia Doctors patient portal.</li>
<li>Inform patients of insurance and billing protocols, including ABNs and patient responsibility for non-covered services. Calculate and document patient out of pocket estimates for non-par and non-covered services.</li>
<li>Obtain financial information from patients/referring physicians for scheduled appointments, scan patient information into Epic.</li>
<li>Determine payer referral and authorization requirements using payer portals or telephone and ensure that all insurance information, authorizations, and referrals are in place prior to appointment.</li>
<li>Maintain access to all appropriate payer portals.</li>
<li>Initiates authorization and submits clinical documentation as requested by insurance companies, follow-up with insurers on authorization denials and work with providers to resolve issues, follows through on pre-certifications until final approval is obtained.</li>
<li>Capture Worker&rsquo;s Comp and No-Fault information as it applies and verify that all case information is open and valid.</li>
<li>Update Epic registration, add guarantor notes, and manage assigned patient work queues for missing information.</li>
<li>Greet patients, confirm demographic and insurance information, and arrive patient appointments in Epic.</li>
<li>Collect time of service payments, copayments/deductibles and previous balances following Columbia Doctors cash handling protocols, provide patients with receipts.</li>
<li>Process credit cards, checks and cash payments and post information in Epic.</li>
<li>Responsible for working in-basket messages daily regarding referrals and requests for appointment scheduling.</li>
<li>Review and work the daily Televox report by canceling and rescheduling the patients in Epic.</li>
<li>Assist in maintenance and creation of appointment scheduling templates.</li>
<li>Assist with special projects and tasks.</li>
<li>Interface with billing and coding teams as needed.</li>
<li>Participate in meetings regarding the practice.</li>
<li>Manage faxes, emails, and phone calls.</li>
</ul>
Minimum Qualifications
<ul>
<li>Bachelor&rsquo;s Degree or equivalent in education and experience</li>
<li>Strong organization, problem-solving, computer and communication skills</li>
</ul>
Preferred Qualifications
<ul>
<li>Experience with Epic EMR is desirable</li>
<li>Experience working in an academic medical center or physician practice</li></ul> 


Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Administrative Assistant

Bitfarms

<div>
 
 Careers at Keel
 
 
 
 Keel Infrastructure is a publicly traded energy and digital infrastructure company that develops and owns data centers and power assets across North America.
 
 
 At Keel, you're not just joining a company, you're helping build the infrastructure behind the future of compute.
 
 
 
 Why Keel
 
 
 
 We're at the intersection of energy and technology, two industries transforming in real time.
 
 
 The work is complex. The pace is fast. The impact is real.
 
 
 You'll be part of a team that values:
 
 
 <ul>
 <li>
 Ownership&mdash; we take responsibility and follow through
 </li>
 <li>
 Collaboration&mdash; we work across teams, functions, and borders
 </li>
 <li>
 Curiosity&mdash; we ask questions and keep learning
 </li>
 <li>
 Endurance&mdash; we build for the long term
 
 
 </li>
 </ul>
 
 What It Feels Like to Work Here
 
 
 
 <ul>
 <li>
 Fast-moving, high-growth, and hands-on
 </li>
 <li>
 Smart, driven people solving real challenges together
 </li>
 <li>
 Work that directly supports AI and next-generation infrastructure
 </li>
 <li>
 Room to grow, stretch, and take on more
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Competitive salary, bonus and equity opportunities
 </li>
 <li>
 Comprehensive health and wellness benefits
 </li>
 <li>
 Retirement savings with company contribution
 </li>
 <li>
 Employee referral program
 
 
 </li>
 </ul>
 We are currently looking for a Receptionist to join our team
 
 
 
 About the Role
 
 
 
 We're looking for a proactive, friendly, and highly organized Receptionist to be the face of our growing organization. This role is perfect for someone who thrives in a fast‑paced environment, enjoys wearing multiple hats, and brings a positive, solutions‑oriented attitude to every interaction. You'll play a key role in shaping the daily office experience for employees, clients, and visitors.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Front Desk &amp; Visitor Experience
 </li>
 <li>
 Greet and welcome visitors, candidates, and partners with warmth and professionalism.
 </li>
 <li>
 Manage the front desk area, ensuring it is clean, organized, and reflective of our company culture.
 </li>
 <li>
 Handle incoming calls, emails, and general inquiries, routing them to the appropriate team members.
 </li>
 <li>
 Be the main point of contact for interactions with the building for maintenance requests, employee access, etc.
 
 
 </li>
 </ul>
 
 Office Operations &amp; Support
 
 
 
 <ul>
 <li>
 Assist with day‑to‑day office operations, including mail distribution, package handling, and supply management.
 </li>
 <li>
 Coordinate meeting rooms, schedule conference spaces, and support office events or team gatherings.
 </li>
 <li>
 Partner with the Director, P&amp;C US to maintain a smooth, efficient, and enjoyable workplace environment.
 
 
 </li>
 </ul>
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Provide administrative support to various teams, including scheduling, document preparation, and data entry.
 </li>
 <li>
 Assist with onboarding tasks such as preparing welcome materials and setting up workstations.
 </li>
 <li>
 Support travel coordination, expense processing, and vendor communication as needed.
 
 
 </li>
 </ul>
 
 Culture &amp; Team Engagement
 
 
 
 <ul>
 <li>
 Help organize office events, celebrations, and culture‑building activities.
 </li>
 <li>
 Serve as a go‑to resource for employees needing assistance with office‑related questions or tasks.
 </li>
 <li>
 Contribute ideas to improve office processes, employee experience, and overall workplace operations.
 
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 3-5 years of experience in a receptionist, administrative, or office support role (startup experience a plus).
 </li>
 <li>
 Strong communication and interpersonal skills; comfortable interacting with employees at all levels.
 </li>
 <li>
 Highly organized with excellent attention to detail and the ability to multitask.
 </li>
 <li>
 Proficient with basic office software (Google Workspace or Microsoft Office).
 </li>
 <li>
 Positive attitude, resourcefulness, and a willingness to jump in wherever needed.
 </li>
 <li>
 Comfortable in a dynamic, evolving environment where priorities can shift quickly.
 
 
 </li>
 </ul>
 
 What We're Looking For
 
 
 
 <ul>
 <li>
 A welcoming presence who enjoys helping others.
 </li>
 <li>
 Someone who thrives in a collaborative, fast‑moving startup culture.
 </li>
 <li>
 A problem‑solver who takes initiative and anticipates needs before they arise.
 </li>
 <li>
 A team player who brings energy, professionalism, and reliability to the role.
 
 
 </li>
 </ul>
 
 Important Details
 
 
 
 <ul>
 <li>
 Monday to Friday, onsite in our New York City office.
 </li>
 <li>
 Full-time, Permanent.
 
 
 </li>
 </ul>
 NYC
 
 
 $60,000&mdash;$90,000 USD
</div>

Receptionist

Savvy Wealth

<div>
 
 About Savvy Wealth
 
 
 
 Wealth management is a $545 billion industry in the US, yet remains archaic and inefficient with low technology penetration. 75% of financial advisors don&rsquo;t offer digital communication beyond email, and 62% still build financial plans manually in Excel. This leads to a poor client experience and results in financial advisors spending over 70% of their time on non-client facing, manual work.
 
 
 Savvy is changing that. We&rsquo;re building the most advisor-centric platform in wealth management: a digital-first solution that modernizes human financial advice. Advisors who partner with Savvy tap into AI-powered software, automated sales and marketing, and seamless back office workflows to scale faster and spend more time with clients.
 
 
 We&rsquo;ve raised over $105M to date from Thrive Capital, Index Ventures, Canvas Ventures, Mark Casady (former LPL Financial CEO), and other top-tier investors. Our team is made up of repeat founders and operators who&rsquo;ve helped build Airbnb, Square, Brex, Carta, Facebook, $200B+ RIAs, and more.
 
 
 Savvy is at a pivotal point in its growth trajectory, having established strong product-market fit in providing a modern platform to financial advisors. We&rsquo;ve surpassed $5.1 billion in AUM in less than three years, grown 600%+ in the last 18 months, and are entering the next phase of the company which involves rapid expansion of our product offering and continued revenue growth. Come help us scale!
 
 
 
 The Role
 
 
 
 This is an opportunity to join Savvy during a period of growth and play a hands-on role in supporting our in-office employee experience. As
 
 Office Manager
 
 , you&rsquo;ll focus on executing day-to-day office operations and supporting onsite logistics as we continue to scale our hybrid model.
 
 
 This role is ideal for an organized, detail-oriented operator early in their People or Workplace Operations career who enjoys being hands-on, responsive, and execution-focused. You&rsquo;ll work closely with members of the People, IT, and Finance teams to ensure the office runs smoothly and employees have a positive in-office experience.
 
 
 Your work will directly impact how employees experience Savvy on a daily basis &mdash; from arriving at the office to participating in onsite onboarding and events.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Support day-to-day office operations, including office opening and closing routines, front desk and guest experience, supplies and inventory tracking, cleanliness and maintenance coordination, and handling day-to-day office issues as they arise
 </li>
 <li>
 Lead office-related projects end-to-end, including vendor management, space planning support, coordination of future office needs, office inventory management and ordering for supplies, food, and beverages, and mail receipt, sorting, and distribution."
 </li>
 <li>
 Coordinate facilities and space logistics, such as desk assignments, conference room scheduling, AV and IT coordination, and supporting hybrid work schedules; assist with office reconfigurations or moves under guidance from senior team members
 </li>
 <li>
 Assist with vendor coordination, including communicating with office-related vendors, tracking contracts and invoices, and escalating issues or questions as needed
 </li>
 <li>
 Execute office programs and events, including in-office events, team gatherings, onsite onboarding logistics, and employee celebrations, with guidance and direction from the People team
 </li>
 <li>
 Help maintain office safety and security processes, including badge access coordination, emergency preparedness documentation, and reporting issues or incidents to the appropriate teams
 </li>
 <li>
 Support equipment and asset logistics, such as laptop and equipment coordination, asset tracking, basic office technology troubleshooting, and coordinating repairs or replacements with IT
 </li>
 <li>
 Provide logistical support for visitors, interviews, meetings, catering, and conference room scheduling as needed
 </li>
 <li>
 Work cross-functionally with IT, Finance, and People teams to execute shared operational tasks and ensure smooth handoffs related to onboarding, offboarding, and office access
 </li>
 <li>
 Maintain office documentation, including playbooks, SOPs, vendor contacts, emergency procedures, and internal office guidelines
 </li>
 <li>
 Support the physical employee experience, helping keep the office organized, welcoming, and functional, and sharing employee feedback with the People team
 </li>
 <li>
 Assist with employee lifecycle logistics, including onboarding setup, offboarding coordination related to access and equipment, and supporting transitions in partnership with the People team
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 You have 2&ndash;4 years of experience in office management, workplace operations, People Ops coordination, or a similar operational role
 </li>
 <li>
 You enjoy hands-on, execution-focused work and are comfortable responding to day-to-day needs
 </li>
 <li>
 You&rsquo;re highly organized, detail-oriented, and reliable with follow-through
 </li>
 <li>
 You&rsquo;re comfortable asking questions and escalating issues when needed
 </li>
 <li>
 You bring a service-oriented mindset and care deeply about employee experience
 </li>
 <li>
 You&rsquo;re adaptable and enjoy working in fast-paced, evolving environments
 
 
 </li>
 </ul>
 
 Nice To Have
 
 
 
 <ul>
 <li>
 Experience supporting hybrid or in-office teams
 </li>
 <li>
 Familiarity with basic workplace or People tools (e.g., Google Workspace, Slack, HRIS tools)
 </li>
 <li>
 Interest in growing into People Ops or Workplace Operations over time
 </li>
 <li>
 Comfort using tools or automation to improve operational efficiency
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive salary and equity package
 </li>
 <li>
 Unlimited PTO + paid company holidays
 </li>
 <li>
 Access to holistic medical, dental, and vision plans
 </li>
 <li>
 Company 401(k), Commuter, and HSA/FSA plans
 </li>
 <li>
 NYC office in the heart of Manhattan
 </li>
 <li>
 Lunch and snacks provided in the office
 </li>
 <li>
 Access to virtual mental health care (Spring Health), vision related benefits (XP Health), and health concierge (Rightway) to help you find the right care
 </li>
 <li>
 Access to counseling for stress management, dependent care, nutrition, fitness, legal, and financial issues (Guardian WorkLifeMatters EAP)
 
 
 </li>
 </ul>
 Compensation Range: $91K - $111K
</div>

Office Manager

Goodwin Recruiting

<div>
 
 To Apply for this Job Click Here
 
 
 
 Office Manager &ndash; City, State
 
 
 Join a respected food production organization as the office manager at a key facility, where you&rsquo;ll play a vital role in driving efficiency, organization, and collaboration every day. This is an opportunity to make an immediate impact and enjoy a supportive, inclusive environment with excellent benefits.
 
 
 
 Office Manager Benefits &amp; Compensation
 
 
 
 <ul>
 <li>
 $68,000 per year salary
 </li>
 <li>
 401(k) matching program
 </li>
 <li>
 Healthcare program with up to 84% employer coverage
 </li>
 <li>
 Generous paid vacation and sick time
 </li>
 <li>
 Commuter benefits
 </li>
 <li>
 Gym benefits
 </li>
 <li>
 Free meal provided during shifts
 
 
 </li>
 </ul>
 
 Office Manager Requirements &amp; Qualifications
 
 
 
 <ul>
 <li>
 High school diploma or equivalent required; Associate&rsquo;s degree in office administration or related field preferred
 </li>
 <li>
 Minimum 3 years of administrative and clerical experience
 </li>
 <li>
 Strong organizational and communication skills
 
 
 </li>
 </ul>
 
 Office Manager Preferred Background &amp; Skills
 
 
 
 <ul>
 <li>
 Proficiency in Spanish a plus
 </li>
 <li>
 Experience in food production or food industry a plus
 
 
 </li>
 </ul>
 
 Office Manager Day-to-Day Responsibilities
 
 
 
 <ul>
 <li>
 Oversee general administrative functions and daily office operations
 </li>
 <li>
 Provide clerical support, including managing correspondence, mail, and document preparation
 </li>
 <li>
 Maintain inventory of office and kitchen supplies
 </li>
 <li>
 Manage insurance and documentation for company vehicles
 </li>
 <li>
 Handle vendor invoicing, quote requests, and coordinate facility maintenance visits
 </li>
 <li>
 Liaise with general managers and wholesale partners to resolve invoice and delivery issues
 </li>
 <li>
 Maintain up-to-date knowledge of emergency procedures and execute necessary documentation
 </li>
 <li>
 Support operational compliance and ensure accurate recordkeeping
 
 
 </li>
 </ul>
 This is your chance to thrive in a dynamic environment and ensure smooth operations at a leading facility. If you&rsquo;re organized, proactive, and ready to take ownership, we&rsquo;d love to hear from you!
 
 
 
 JOB ID
 
 : 172400 #post
 
 
 Emily Lauro
 
 
 
 To Apply for this Job Click Here
 
 
 
 , $67,500 - $68,500,
 
 
</div>

Office Manager JN -032026-172400

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