administrative assistant

office manager

administrative assistant (external agency staff) Jobs in New York

clearance administrator

executive assistant

office administrator

Major League Baseball (MLB)

<div>
 As Receptionist, you will serve as first point of contact for visitors and callers to MLB offices. You will provide efficient, courteous and personalized service that positively affects the users call/visit experience. You will also provide general administrative support to the Facility and Office Operations Department.
 
 
 
 Responsibilities
 
 
 
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 Operate high volume console to receive, screen and redirect calls.
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 Utilize automated software system to schedule and confirm visitor appointments.
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 Greet guests, visitors and job applicants, and announce their arrival.
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 Answer and refer incoming inquiries to appropriate department(s).
 </li>
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 Enter large group meeting attendee lists into MyKastle building security system.
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 Use automated conference room booking system to reserve rooms. Monitor bookings daily to suggest potential adjustments needed to the schedule.
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 Assists with mail delivery, sorting and mail room monitoring duties.
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 Provides general administrative support (filing, invoices, labels, copying) to the department.
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 Oversees conference room inventory for kitchen accoutrements.
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 Performs related duties as required.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Skills
 
 
 
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 Some college and a minimum of two years of experience in a reception or administrative role.
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 Experience operating high volume, multi-line/directory phone system.
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 Professional demeanor with strong interpersonal and verbal communication skills.
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 Excellent customer service aptitude.
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 Ability to work independently or as part of a team.
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 Strong attention to detail.
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 Ability to sit for long periods of time.
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 Excellent computer aptitude, including strong working knowledge of MS Office Suite (MS Word, Excel and PowerPoint).
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 Working knowledge of conference room software, Condeco strong preferred.
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 Ability to work overtime as needed.
 
 
 </li>
 </ul>
 
 Pay Range:
 
 $22.00 - 23.00 per hour
 
 
 The actual offer will carefully consider a wide range of factors, including your work experience, education, skills and any other factors Major League Baseball (MLB) considers relevant to the hiring decision. As a candidate for this position, your salary and related aspects of compensation will be contingent upon your work experience, education, skills, and any other factors MLB considers relevant to the hiring decision.
 
 
 
 Why MLB?
 
 
 
 Major League Baseball (MLB) is the most historic of the major professional sports leagues in the United States and Canada. Employees love working at MLB because of the culture of growth, teamwork, and professionalism. Employees who are most successful at MLB take initiative, know how to identify problems and provide solutions, and always put the Team first. For those ready to step up to the plate and join the major leagues, MLB takes the same approach as teams do with their players: empowering our &ldquo;workforce athletes&rdquo; to be at their best by engineering experiences that put employees in the best position to succeed. Major League Baseball is looking for candidates who are passionate about growing America&rsquo;s pastime to best serve its fans for decades to come.
 
 
 California Residents: Please see our California Recruitment Privacy Policy for more details.
 
 
 Colorado Residents: Colorado based applicants may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
 
 
 Applicants requiring a reasonable accommodation for any part of the application and hiring process, please email us at accommodations@mlb.com. Requests received for non-disability related issues, such as following up on an application, will not receive a response.
 
 
 
 Are you ready to Step Up to the Plate? Apply below!
 
</div>

Receptionist (Temp to Perm)

Foot Locker

<div>Overview:
<div>
This hybrid position will be located at our New York office. Expectations for hybrid in-office schedule is three days a week, typically Tuesday, Wednesday, and Thursday.</div><div> 
The HRIS Administrator plays a critical role in the administration, maintenance, and ongoing optimization of Talent Acquisition processes within the iCIMS Applicant Tracking System (ATS), along with select ancillary HR technologies. This position serves as a key partner to Talent Acquisition, HR, IT, external vendors, and system owners to ensure data integrity, system stability, and seamless integration across the HR technology ecosystem.</div><div></div><div> 
In this role, you will support and enhance end-to-end recruiting workflows, including requisition management, candidate lifecycle stages, interview scheduling, offer processes, and onboarding integrations. You will act as a subject matter expert on ATS functionality, providing configuration support, troubleshooting issues, driving system enhancements, and enabling a best-in-class recruiter and candidate experience.</div><div></div><div> 
This position is ideal for a detail-oriented and analytical professional who thrives in a fast-paced environment, enjoys solving complex system and process challenges, and is passionate about improving Talent Acquisition operations through technology.</div><div></div><div> 
We offer the opportunity to join a motivated, high-performing team in a dynamic environment where you can make a meaningful impact. You&rsquo;ll be empowered to contribute your expertise, drive continuous improvement, and help shape the future of our Talent Acquisition systems and processes.</div><div>
LI-MN1</div>
Responsibilities:
<ul><li>Administer and maintain the configuration of the iCIMS Applicant Tracking System (ATS), including troubleshooting issues, resolving system and user challenges, and supporting system testing and releases</li><li>
Conduct regular system and data audits to ensure accuracy, compliance, and adherence to established processes, identifying discrepancies and driving corrective actions as needed</li><li>
Create, maintain, and continuously enhance user documentation, training materials, and knowledge resources to support system adoption and best practices</li><li>
Develop a strong understanding of Foot Locker&rsquo;s talent ecosystem, including integrations and dependencies across systems and client groups</li><li>
Analyze data and workflows to identify opportunities for improvement, proactively proposing and implementing solutions to enhance global Talent Acquisition processes</li><li>
Partner with implementation teams and stakeholders to optimize talent solutions by providing feedback, supporting configurations, reviewing system designs, and testing new functionality</li><li>
Evaluate the usability and effectiveness of new and existing talent technologies, making actionable recommendations to improve the recruiter, hiring manager, and candidate experience</li><li>
Serve as a trusted advisor to Recruiters and HR Business Partners, coaching and enabling them to effectively leverage talent solutions, including ATS, assessments, and pre-employment screening tools</li></ul>
Qualifications:
<ul><li>Bachelor&rsquo;s degree (BA/BS), preferably in Business, Information Technology, Human Resources, or a related field</li><li>
Minimum 2+ years of hands-on experience in Applicant Tracking System (ATS) or HRIS administration</li><li>
Experience with iCIMS as a system administrator or as part of an implementation team strongly preferred, along with a solid understanding of HR and Talent Acquisition best practices</li><li>
Strong technical aptitude with the ability to manage complex systems and operational processes in both team-based and independent work environments</li><li>
Excellent interpersonal, collaboration, and communication skills, with the ability to handle sensitive and confidential information with discretion and professionalism across diverse, global stakeholders and vendors</li><li>
Proven organizational skills, with the ability to manage multiple priorities and deliver results across global initiatives in a fast-paced environment</li></ul><div></div><div> 
At Foot Locker, we value innovation, authenticity, and integrity in all that we do. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools, including ChatGPT, during interviews and assessments. To ensure a smooth and secure experience, please review the following guidelines:</div><ul><li>
Cameras must be on for all virtual interviews.</li><li>
AI tools are strictly prohibited during interviews or assessments.</li></ul><div>
We appreciate your understanding and cooperation as we work together to create a transparent and equitable hiring experience.</div>
Benefits:<div></div><div> 
The annual base salary range is $60,000 - $65,000 /yr. This range represents the anticipated low and high end of the salary for this position. Salary will be determined by the education, experience, knowledge, skills and abilities of the applicant, internal equity, and alignment with market data. Salary is one component of the Foot Locker, Inc. total compensation package, which includes the below:</div><div></div><div> 
Foot Locker Benefits:</div><ul><li>
Employee Discount</li><li>
Paid Time Off</li><li>
Medical | Dental | Vision Coverage</li><li>
401(k) | Roth 401(k)</li><li>
Life Insurance</li><li>
Flexible Spending Account</li><li>
Opportunities for Advancement</li><li>
Tuition Reimbursement for Qualified Courses</li><li>
Strong Company Culture</li><li>
Employee Resource Groups</li></ul></div>

HRIS Analyst (Talent Acquisition Systems)

Clarity Recruiting

<div>
 
 Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.
 
 
 
 
 
 The general hourly range for these roles are $18-27/hr DOE
 
 
 
 
 
 Responsibilities will possibly include:
 
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 Answer and direct phone calls
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 Organize and schedule appointments
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 Assist in the preparation of regularly scheduled reports
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 Update and maintain office policies and procedures
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 Order office supplies and research new deals and suppliers
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 Maintain contact lists
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 Book travel arrangements
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 Submit and reconcile expense reports
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 Act as the point of contact for internal and external clients
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 Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
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 </ul>
 
 
 
 
 Requirements and skills:
 
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 1-2+ years experience as a Receptionist, Administrative Assistant, Virtual Assistant or Office Administrative Assistant
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 Knowledge of office management systems and procedures
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 Proficiency in MS Office
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 Excellent time management skills and the ability to prioritize work
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 Attention to detail and problem solving skills
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 Excellent written and verbal communication skills
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 Strong organizational skills with the ability to multi-task
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 </ul>
</div>

Administrative Assistant

Optimum LLC

Job Summary We are seeking an energetic and dedicated Customer Service Representative to join our dynamic team! In this vital role, you will be the friendly face and helpful voice for our valued customers, providing exceptional support and ensuring a positive experience at every interaction. Your enthusiasm, organizational skills, and ability to handle multiple tasks with professionalism will help foster strong customer relationships and contribute to our company&rsquo;s success. This paid position offers an exciting opportunity to develop your office management and customer service skills in a fast-paced environment.Responsibilities<ul><li>Greet customers promptly and courteously at the front desk, creating a welcoming atmosphere.</li><li>Manage multi-line phone systems efficiently, directing calls to appropriate departments or personnel.</li><li>Assist customers with inquiries, product or service information, and resolve issues with a positive attitude.</li><li>Maintain accurate data entry records using computer skills and software such as Microsoft Office, Google Workspace, and QuickBooks.</li><li>Support office management tasks including filing, proofreading documents, calendar management, and organizing appointments.</li><li>Handle clerical duties such as filing, photocopying, faxing, and managing correspondence to ensure smooth office operations.</li><li>Provide administrative support including typing reports, managing customer support tickets, and supporting bookkeeping activities.</li></ul>Experience<ul><li>Previous office experience or clerical experience is highly preferred.</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel), Google Workspace, and data entry tools.</li><li>Experience in customer service roles demonstrating excellent phone etiquette and communication skills.</li><li>Bilingual abilities are a plus for serving diverse customer needs effectively.</li><li>Familiarity with office management tasks such as calendar management, filing systems, and time management strategies.</li><li>Knowledge of medical or dental receptionist duties or personal assistant experience is advantageous but not required.</li><li>Demonstrated organizational skills with the ability to multitask efficiently in a fast-paced environment. Join us to make a difference through outstanding customer support! We value energetic professionals who thrive on helping others while growing their career in a supportive workplace environment. This role is paid and offers opportunities for professional development in office management, administrative support, and customer relations.</li></ul>Job Types: Full-time, Part-timePay: $25.00 - $29.91 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in New York, NY 10040

Customer Service Representative

NYC Alliance

<div>
 
 We are looking for a detail-oriented and highly organized Administrative Assistant to support our team at NYC Alliance Company LLC. In this role, you will be responsible for providing administrative support to ensure the efficient operation of the office. You will also assist with various tasks and projects as needed. Our ideal candidate will be someone who has prior experience within the fashion industry.
 
 
 
 
 Responsibilities:
 
 
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 Manage calendars, schedule appointments, and coordinate meetings.
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 Answer phone calls and respond to emails in a professional manner.
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 Maintain filing systems and organize office documents and records.
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 Prepare and edit correspondence, reports, and presentations.
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 Assist with travel arrangements and itinerary planning for executives.
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 Handle office supply inventory and order supplies as needed.
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 Support various special projects as assigned by managers.
 
 
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 </ul>
 
 Requirements
 
 
 
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 Bachelor's degree preferred.
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 Proven experience as an administrative assistant or in a similar role.
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 Strong organizational skills and attention to detail.
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 Excellent written and verbal communication skills.
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 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
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 Ability to prioritize tasks and manage time effectively.
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 Familiarity with office equipment (e.g., printers, copiers, fax machines).
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 Ability to work both independently and collaboratively in a team environment.
 
 
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 Benefits
 
 
 
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 Competitive compensation packages
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 Medical, Dental, Vision, FSA
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 Retirement Savings Plan Match
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 Summer Fridays
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 Discounts and More!
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 Compensation: 75,000
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 The offered salary for this position will vary based on role requirements determined by NYC Alliance, skill set and years of experience.
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</div>

Supergoop!

<div>
 
 Who we are:
 
 
 
 Hi, we&rsquo;re Supergoop! Since 2005, we&rsquo;ve been changing the way the world thinks about sunscreen. Today, we&rsquo;re as committed as ever to creating feel-good sunscreen that you&rsquo;ll really want to wear. Because protecting your skin&rsquo;s health is what we&rsquo;re all about. Every. Single. Day.&trade;
 
 
 
 Who you are:
 
 
 
 You are a highly organized and resourceful professional who thrives in a dynamic, people-first environment. You bring a strong sense of ownership to your work &mdash; anticipating needs, solving problems proactively, and ensuring that both the office and the people within it operate at their best.
 
 
 You are an effective communicator who can engage confidently across all levels of an organization, from first-time visitors to senior executives. You understand the importance of discretion, professionalism, and attention to detail &mdash; especially when supporting leadership. Above all, you are someone who takes pride in creating an environment where others can do their best work.
 
 
 
 Role &amp; Responsibilities
 
 
 
 This role sits at the intersection of office operations and executive support. Reporting to the CEO&rsquo;s Executive Assistant, this role serves as a key resource for both the day-to-day function of our office and the administrative needs of our leadership team.
 
 
 
 Office Management &amp; Operations
 
 
 
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 Maintain a clean, organized, and well-stocked office environment that reflects Supergoop!'s vibrant brand
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 Manage office inventory, including supplies, snacks, and equipment; anticipate needs before they become problems
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 Place and track orders; restock and organize supplies as needed
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 Coordinate with vendors for office services, maintenance, and deliveries
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 Ensure common areas, kitchens, and conference rooms are tidy, functional, and guest-ready at all times
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 Identify opportunities to improve office systems and processes
 
 
 
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 Reception &amp; Guest Experience
 
 
 
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 Serve as the first point of contact for all visitors, couriers, and guests &mdash; setting a warm, professional tone from the moment they walk in
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 Greet and assist guests, ensuring a seamless and welcoming experience that reflects our company culture
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 Manage incoming and outgoing mail and packages, including logging and routing as needed
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 Oversee conference room scheduling and setup, ensuring spaces are properly arranged and equipped
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 Support internal meetings with logistics coordination (room prep, AV setup, refreshments, etc.)
 
 
 
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 </ul>
 
 Administrative Support
 
 
 
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 Provide calendar support for several executives, including scheduling meetings, managing conflicts, and coordinating across time zones
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 Liaise closely with the CEO's Executive Assistant to align calendars and scheduling across the Executive Leadership Team (ELT)
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 Assist with meeting coordination and logistics, including preparing materials, taking notes, or arranging travel when needed
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 Support ad hoc administrative tasks and special projects as assigned
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 Handle sensitive information with a high degree of professionalism and discretion
 
 
 
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 </ul>
 
 Qualifications/Experience
 
 
 
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 1&ndash;3 years of experience in an office coordinator, administrative assistant, or receptionist role
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 Exceptional organizational skills with strong attention to detail
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 Strong written and verbal communication skills; professional and personable in all interactions
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 Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets) and/or Microsoft Office
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 Ability to multitask, prioritize, and stay calm under pressure in a fast-paced environment
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 Proactive mindset &mdash; you anticipate needs and act without always being asked
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 Discretion and good judgment when handling confidential information
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 Experience supporting C-suite or senior executives
 
 
 
 </li>
 </ul>
 
 Nice-to-Haves:
 
 
 
 <ul>
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 Familiarity with tools like Slack, Zoom, Notion, or similar workplace platforms
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 <li>
 Background in consumer goods, beauty, retail, or a similarly dynamic industry
 </li>
 <li>
 A genuine passion for wellness, beauty, or the Supergoop! brand
 
 
 
 </li>
 </ul>
 
 Supergoop! shines bright for you and offers employees:
 
 
 
 <ul>
 <li>
 Health &amp; Wellness: Comprehensive medical, dental, and vision insurance, prescription coverage, and free preventive care.
 </li>
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 Savings &amp; Spending Accounts: Health Savings Account (HSA) with employer contributions, Flexible Spending Accounts (FSA) for healthcare, dependent care, and commuting.
 </li>
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 Family Support: Fertility and family-building benefits through Kindbody (IVF, IUI, egg/sperm freezing, and more), plus caregiving support resources.
 </li>
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 Mental Health &amp; Wellbeing: Access to mental health programs, financial counseling, and wellness perks through the Bennie Marketplace.
 </li>
 <li>
 Income Protection: Company-paid life insurance, accidental death &amp; dismemberment (AD&amp;D), and short- and long-term disability coverage.
 </li>
 <li>
 Lifestyle Perks: Commuter benefits, exclusive employee discounts through PerkSpot, and optional benefits such as pet insurance.
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 <li>
 Time Off: Four weeks of accrued Paid Time Off, generous Company Holiday Schedule, Unlimited sick time, Birth(day) off, Flexible Summer Friday&rsquo;s, 2-Week Work From Anywhere @ the end of August (conclusion to Summer), Soft Office Close from Christmas - New Years
 </li>
 <li>
 Future Planning: 401(k) retirement savings plan with company match.
 </li>
 <li>
 Employee Perks: Portfolio Rewards and Discounts, Product Discount, Troop Supergoop! Referral Program
 </li>
 <li>
 Environment: Hybrid work environment in bright and sunny offices in New York City
 
 
 
 </li>
 </ul>
 
 Starting Salary Range Based on Qualifications &amp; Experience:
 
 $70k - $80k/year + 8% bonus potential
 
 
 
 Supergoop! shines bright for you and offers US based full-time employees:
 
 
 
 <ul>
 <li>
 Comprehensive Health Benefits
 </li>
 <li>
 Generous Paid Time Off Policy
 </li>
 <li>
 401k with Company Match
 </li>
 <li>
 Product Discounts
 </li>
 <li>
 Employee Referral Program
 </li>
 <li>
 Company and Team Off-Sites
 
 
 
 </li>
 </ul>
 
 EEO Statement:
 
 
 
 Supergoop! is dedicated to hiring a diverse workplace that celebrates an inclusive culture and a sense of belonging. As an equal opportunity employer, we do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, gender expression, and sexual orientation), national origin, age, veteran status, genetic information or disability.
 
 
 
 Health and Safety Statement:
 
 
 
 The health and safety of you and the Supergoop! Team is important to us. Covid-19 vaccination will be required to work in our office.
</div>

Office and Administrative Assistant

Global Healthcare service inc

Job Overview Global Healthcare Services Inc., a leading travel nursing agency with over 15 years of experience, is seeking a diligent and organised Administrative Assistant to join our team. Based in our New York, NY office, this Full-Time position is crucial for ensuring the smooth and efficient operation of our agency. We specialise in staffing nursing jobs across New Jersey, New York, and other states, and this role will provide vital support to the team dedicated to helping healthcare professionals find satisfying career opportunities. The successful candidate will be a proactive problem-solver with exceptional communication skills and meticulous attention to detail. This position offers a competitive hourly rate of $20 - $28 per hour (USD). Responsibilities  <ul><li>Provide comprehensive administrative support to ensure efficient office operations.</li><li>Answer and direct phone calls, acting as a first point of contact for enquiries.</li><li>Organise and schedule appointments, meetings, and interviews for the recruitment team.</li><li>Assist in the preparation of regularly scheduled reports and presentations.</li><li>Manage and distribute incoming and outgoing correspondence, including emails and mail.</li><li>Support the onboarding process for new healthcare professionals by managing paperwork and data entry.</li><li>Maintain and update electronic and physical filing systems, ensuring all records are accurate and confidential.</li><li>Liaise with nurses and technicians to collect and verify necessary documentation and credentials.</li><li>Order office supplies and research new deals and suppliers.</li></ul>Qualifications  <ul><li>Proven experience as an Administrative Assistant or in a similar office support role.</li><li>Proficiency in the MS Office Suite, particularly MS Excel and MS Word.</li><li>Excellent time management skills and the ability to prioritise tasks effectively.</li><li>Strong organisational skills with a keen eye for detail.</li><li>Exceptional written and verbal communication skills.</li><li>Ability to handle sensitive information with the utmost discretion and confidentiality.</li><li>Experience within a healthcare or recruitment agency setting is desirable but not essential.</li></ul> Benefits  <ul><li>A competitive hourly wage.</li><li>The opportunity to be part of a supportive and dedicated team in a growing organisation.</li><li>Play a key role in supporting the careers of vital healthcare professionals.</li><li>Opportunities for professional development and growth.</li></ul>

Explore 93+ Office administrator in New York this June. Find roles across top companies and apply now to boost your career.

93 office administrator jobs In New York

Receptionist (Temp to Perm)

HRIS Analyst (Talent Acquisition Systems)

Administrative Assistant

Customer Service Representative

Administrative Assistant

Office and Administrative Assistant

Administrative Assistant