administrative assistant to office of global head

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administrative assistant Jobs in New York

administrative assistant

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administrative assistant to office of global head Jobs in New York

office assistant

Abstracts Incorporated

<p>Looking for a stable office job with long-term growth?</p><p>Join a well-established <b>real estate and title insurance office</b> where you&rsquo;ll receive hands-on training and build valuable administrative and legal skills. We are a top tier <b>Title Insurance Company in Nassau County, NY</b> seeking an <b>Administrative Assistant / Recording Clerk</b> to join our team. This is an excellent opportunity for <b>recent graduates, career changers, or candidates looking to start a long-term career in the real estate or title insurance industry</b>.</p><p><b>No prior title insurance experience is required &mdash; full training will be provided by our legendary staff. 50% of our staff has been with us over 20 years.</b></p><p>Key Responsibilities</p><ul><li>Assist with preparing and submitting real estate documents for <b>recording in all counties in New York State</b></li><li>Review documents for accuracy, completeness, and compliance with New York recording requirements</li><li>Track recorded documents and assist with resolving recording rejections</li><li>Perform data entry into internal systems and title software</li><li>Maintain organized electronic and physical files</li><li>Assist with post-closing and policy-related administrative tasks</li><li>Answer phones and handle correspondence professionally</li><li>Communicate with attorneys, lenders, county offices, and internal staff</li><li>Maintain strict confidentiality of sensitive client and transaction information</li><li>Provide general administrative and office support as needed</li></ul><p>Requirements</p><ul><li><b>High school diploma or equivalent required</b></li><li>Strong attention to detail and organizational skills</li><li>Basic computer proficiency, including <b>Microsoft Word, Excel, and Outlook</b></li><li>Ability to follow procedures and meet deadlines</li><li>Professional written and verbal communication skills</li><li>Reliable, punctual, and dependable</li><li>Comfortable working in an office environment</li><li>Ability to multitask in a fast-paced setting</li></ul><p>Preferred (Not Required)</p><ul><li>Recent graduate or career changer encouraged to apply</li><li>Prior administrative, clerical, data entry, or office experience</li><li>Interest in real estate, legal, or title insurance work</li><li>Familiarity with New York real estate documents a plus</li><li>TrackerPro Title productions software knowledge</li><li>Experience working with deadlines or detailed paperwork</li></ul><p>Administrative Assistant, Recording Clerk, Title Insurance, Entry-Level Office Assistant, Real Estate Administrative Assistant, Nassau County NY, Title Company Jobs, Legal Assistant Entry Level, Data Entry Clerk, Post-Closing Assistant</p><p>Job Type: Full-time</p><p>Pay: $40,000.00 - $50,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Assistant- Title Insurance Company

Northbound Executive Search

<div>
 <p>
  Our client within the Financial Services industry is looking for a Receptionist to manage their front desk on a daily basis and to perform a variety of administrative and clerical tasks.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Responsibilities:
 </p>
 <ul>
  <li>
   Answer and route incoming calls through the main phone line.
  </li>
  <li>
   Manage all incoming/outgoing mail, packages, and courier services, including unpacking and organizing all incoming office supplies.
  </li>
  <li>
   Coordinate catering and conference room setups for meetings with external visitors, team lunches, etc.
  </li>
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   Maintaining the reception area and reception kitchen for guests and visitors.
  </li>
  <li>
   Oversee the ordering of staff business cards.
  </li>
  <li>
   Bachelor&rsquo;s degree preferred
  </li>
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   1+ years experience as a Receptionist or Administrative Assistant
  </li>
  <li>
   Knowledge of Microsoft Office programs
  </li>
 </ul>
 <li>
 </li>
 <p>
 </p>
</div>


Corporate Receptionist

Book Law LLP

<p><b>Job Summary</b><br/>Book Law LLP, a distinguished New York City employment law firm, is hiring a part-time (25 Hours) Administrative Operations Assistant who is highly organized and detail-driven to support daily office operations, billing, client intake, and legal administrative tasks.</p><p><b>Responsibilities</b></p><p><b>Administrative &amp; Office Support</b></p><ul><li>Monitor communication outlets (phone calls and emails)</li><li>Perform data entry and administrative support</li><li>Copy, scan, bind, and prepare documents</li><li>Provide basic technical support to staff when necessary</li></ul><p><b>Document &amp; File Management</b></p><ul><li>Format and proofread legal documents</li><li>Maintain organized digital filing systems (NetDocuments)</li><li>Perform matter management (Clio) and file clean-up</li></ul><p><b>Billing &amp; Financial Support</b></p><ul><li>Perform accounts receivable follow-ups</li><li>Enter attorney time to ensure timely billing when necessary</li></ul><p><b>Client &amp; CRM Management</b></p><ul><li>Ensure all new contacts and client intakes are entered into systems</li><li>Maintain school contact lists and related time tracking</li><li>Perform contact research as needed</li></ul><p><b>Court &amp; Legal Administrative Support</b></p><ul><li>Upload court e-filings</li><li>Schedule court dates and related deadlines</li></ul><p><b>Marketing &amp; Events Support</b></p><ul><li>Coordinate and set up webinars when necessary</li></ul><p><b>Qualifications</b></p><ul><li>Education: High school diploma or equivalent.</li><li>Experience: Minimum of 2 years of experience working as an administrative assistant in a law firm.</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools</li><li>Proficiency in legal software systems (Clio, Lawmatics, and NetDocuments) preferred</li><li>Strong organizational and time management skills to balance multiple responsibilities efficiently</li><li>Experience with office management, clerical duties, data entry, filing systems, and calendar coordination</li><li>Proven experience with court e-filings (state and federal)</li><li>Exceptional customer service skills with professional phone etiquette</li><li>Close attention to detail and accuracy</li><li>Ability to manage multiple deadlines</li></ul><p>This role is ideal for someone who thrives in a structured environment, can prioritize effectively, and ensures that operational and legal processes run smoothly and on schedule.</p><p>Pay: From $30.00 per hour</p><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>Experience:</p><ul><li>Law office: 2 years (Required)</li></ul><p>Ability to Commute:</p><ul><li>New York, NY 10036 (Required)</li></ul><p>Work Location: In person</p>

Part-Time Administrative Operations Assistant

LaSalle Network

<div>
 <p>
  LaSalle Network is hiring for an
  <strong>
   Administrative Assistant to the Office of the Global Head
  </strong>
  ! We are seeking a highly experienced and polished Executive Assistant to support a Global Headat a leading professional services firm based in New York. This role provides comprehensive executive and personal support to a high-net-worth leader operating in a fast-paced, global environment.
 </p>
 <p>
  The ideal candidate is exceptionally organized, proactive, discreet, and thrives in high-pressure settings. This position requires seamless coordination of complex schedules, global travel logistics (including private travel), and day-to-day operational support, as well as selective personal assistance to ensure the executive&rsquo;s professional and personal commitments run smoothly.
 </p>
 <p>
  <strong>
   Administrative Assistant to the Office of the Global Head
  </strong>
  Responsibilities:
 </p>
 <ul>
  <li>
   Manage a complex and constantly evolving global calendar across multiple time zones.
  </li>
  <li>
   Coordinate internal and external meetings, including senior stakeholders, clients, and board-level participants.
  </li>
  <li>
   Serve as primary gatekeeper for the executive&rsquo;s schedule, priorities, and communications.
  </li>
  <li>
   Manage high-volume inbox, including drafting responses, prioritizing correspondence, and tracking follow-ups.
  </li>
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   Prepare materials for meetings, presentations, and business engagements.
  </li>
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   Coordinate logistics for conferences, events, and high-profile engagements.
  </li>
  <li>
   Arrange and manage detailed domestic and international travel, including private aviation when applicable.
  </li>
  <li>
   Develop comprehensive itineraries including transportation, accommodations, security, and on-site logistics.
  </li>
  <li>
   Manage real-time travel adjustments and contingency planning.
  </li>
  <li>
   Provide select personal assistance for the executive, including scheduling personal appointments, managing reservations, and coordinating household or lifestyle needs.
  </li>
  <li>
   Support planning of personal travel and events as needed.
  </li>
  <li>
   Liaise with personal staff, vendors, and service providers with professionalism and discretion.
  </li>
  <li>
   Track priorities, deadlines, and action items across business and personal commitments.
  </li>
  <li>
   Handle confidential information with the highest level of discretion.
  </li>
  <li>
   Coordinate with internal teams, external partners, and advisors globally.
  </li>
  <li>
   Anticipate needs and proactively resolve scheduling or logistical conflicts.
  </li>
 </ul>
 <p>
  <strong>
   Administrative Assistant to the Office of the Global Head
  </strong>
  Qualifications:
 </p>
 <ul>
  <li>
   3+ years of executive assistant experience supporting C-suite or senior global leaders, ideally within professional services, finance, or similarly fast-paced environments.
  </li>
  <li>
   Personal support experience preferred.
  </li>
  <li>
   Experience supporting high-net-worth individuals or executives with blended business and personal support needs.
  </li>
  <li>
   Demonstrated expertise managing complex international travel, including private travel logistics.
  </li>
  <li>
   Exceptional organizational and time-management skills with the ability to manage competing priorities.
  </li>
  <li>
   Strong written and verbal communication skills.
  </li>
  <li>
   High level of professionalism, discretion, and emotional intelligence.
  </li>
  <li>
   Ability to operate with urgency, flexibility, and sound judgment.
  </li>
  <li>
   Advanced proficiency in Microsoft Office, calendar platforms, and communication tools.
  </li>
  <li>
   Comfortable working outside standard business hours when required to support global activity.
  </li>
  <li>
   Strong problem-solving mindset with a proactive approach.
  </li>
  <li>
   Highly detail-oriented with strong follow-through.
  </li>
 </ul>
 <p>
  This position is based full-time in Midtown, Manhattan. The compensation for this position ranges from $100,000-120,000 base salary with bonus and overtime eligibility. Comprehensive benefits including health, dental, and vision are offered.
 </p>
 <p>
  If you meet the minimum requirements and are interested in learning more, apply today!
 </p>
 <p>
  Allison Sachnoff
 </p>
 <p>
  Senior Recruiter
 </p>
 <p>
  LaSalle Network is an Equal Opportunity Employer m/f/d/v.
 </p>
 <p>
  LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Engineering, Marketing, Technology, Supply Chain, Revenue Cycle, Call Center, Human Resources and Executive Search, LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries.
 </p>
 <p>
  LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends, hiring challenges, and more to national news outlets. LaSalle Network offers temporary Field Employees benefit plans including medical, dental and vision coverage. Family Medical Leave, Worker's Compensation, Paid Leave and Sick Leave are also provided. View a full list of our benefits here: View a full list of our benefits here.
 </p>
 <p>
  All assignments are at-will and their duration is subject to change.
 </p>
</div>


Administrative Assistant to Office of Global Head

Les Belles NYC

<p>Les Belles is a high quality boutique dental practice is seeking a Part Time Dental assistant to join the team.</p><p>Part Time</p><p>Thursday 8:30- 6:30 (or close), Friday 7:30am-5:30 PM, 2 Saturdays per month 8:30-4:30pm</p><p>Our office focuses on exceptional care and customer service. The ideal candidate is;</p><p>1. Well organized &amp; detail oriented.</p><p>2. Upbeat &amp; Friendly.</p><p>3. Willing to learn &amp; Grow</p><p>Desired Experience:</p><p>Practice Management Software: OpenDental, Dexis</p><p>4 Handed &amp; Chair-side Assisting Experience</p><p>Experience with Itero &amp; Cerec preferred</p><p>Please submit your resume, salary requirements and availability.</p><p>Work Remotely</p><ul><li>No</li></ul><p>Job Types: Full-time, Part-time</p><p>Salary: $25.00 - $30.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul><p>Schedule:</p><ul><li>9 hour shift with lunch break</li></ul><p>Job Type: Part-time</p><p>Pay: $25.00 - $30.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Experience:</p><ul><li>Dental assisting: 1 year (Required)</li></ul><p>Ability to Relocate:</p><ul><li>New York, NY 10022: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Experienced Dental Assistant (PART TIME)

Midtown Dental - Manhattan

<p><b>Dental Assistant Needed &ndash; Midtown Office (Immediate Hire)</b></p><p>Our busy and well-established Midtown dental office is seeking an experienced Dental Assistant to join our friendly and welcoming team. We provide General Dentistry, Endodontics, and Periodontics services, and we&rsquo;re looking for a skilled professional who can assist with a variety of procedures while delivering outstanding patient care.</p><p><b>Full-time and Part-time positions are available. Immediate hire.</b></p><p>Key Responsibilities:</p><ul><li>Assist doctors with procedures in General Dentistry, Endodontics, and Periodontics</li><li>Prepare treatment rooms, instruments, and dental equipment</li><li>Maintain accurate patient records</li><li>Sterilize and disinfect instruments in compliance with infection control and safety guidelines</li><li>Ensure a smooth, comfortable, and positive patient experience</li><li>Provide clear post-treatment care instructions</li></ul><p>Ideal Candidate:</p><ul><li>Prior dental assisting experience is required</li><li>English-speaking (foreign-trained applicants are encouraged to apply)</li><li>Lead dental assistants are welcome to apply</li><li>Friendly, dependable, and professional demeanor</li><li>Strong communication skills and team-oriented attitude</li></ul><p>Why Join Our Team?</p><ul><li>Work alongside kind, supportive doctors and staff</li><li>Long-term stability and growth opportunities</li><li>Competitive compensation and benefits</li><li>Convenient Midtown location</li></ul><p>If you are an experienced dental assistant seeking a positive, stable environment with room to grow, we encourage you to apply.</p><p><b>Please apply only if you have prior dental assisting experience. Immediate start available.</b></p><p>Job Types: Full-time, Part-time</p><p>Pay: $23.00 - $35.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee discount</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Dental Assistant

Blackstone

<div><div>Blackstone is the world&rsquo;s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1.1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at <div>www.blackstone.com</div>. Follow @blackstone on <div>LinkedIn</div>, <div>X</div>, and <div>Instagram</div>.</div><div></div><div>
Job Description:</div><div>
The Administrative Assistant role entails providing support to senior-level leaders within the HR Business Partner team, including one SMD, two Managing Directors, and additional team members as needed. The responsibilities include:</div><ul><li><div>
Managing calendars including scheduling internal and external appointments, confirming meetings, coordinating with other assistants</div></li><li><div>
Managing global travel planning, scheduling and itineraries</div></li><li><div>
Updating and maintaining travel spreadsheet and organizing trip packets for travel</div></li><li><div>
Overseeing and planning weekly and monthly meetings</div></li><li><div>
Liaising with other organizations for scheduling and projects</div></li><li><div>
Answering calls and acting as a gatekeeper</div></li><li><div>
Acting as back-up support for other senior-level professionals</div></li><li><div>
Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system</div></li><li><div>
Completing detailed corporate expenses including tracking receipts and reimbursements</div></li><li><div>
Coordinating travel arrangements, including flights, visas/passports, cars, hotels, and other reservations</div></li><li><div>
Maintaining and organizing files</div></li><li><div>
Working on ad hoc projects</div></li></ul><div></div><div>
Qualifications:</div><div>
Blackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors.</div><div>
The successful candidate should meet the following qualifications:</div><ul><li><div>
5+ years of administrative assistant experience</div></li><li><div>
Thrives in a dynamic work environment</div></li><li><div>
Strong communication skills</div></li><li><div>
Highly organized with strong attention to detail</div></li><li><div>
Effectively multi-tasks and prioritizes competing tasks and deadlines</div></li><li><div>
Proactive and works well within a team and with other assistants</div></li><li><div>
Works effectively with various levels of management</div></li><li><div>
Performs duties with the highest level of confidentiality and has a strong sense of professional integrity</div></li><li><div>
Experience with coordinating travel arrangements</div></li><li><div>
An independent work style with strong follow-through skills</div></li><li><div>
Effectively builds relationships with key players and management</div></li><li><div>
Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel)</div></li><li><div>
Familiarity with Concur is preferred</div></li><li><div>
Experience with Amex Travel a plus</div></li></ul><div><br>
The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.</div><div></div><div>
Expected annual base salary range:</div><div></div>
$70,000 - $130,000<div></div><div>
Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.<br>
<br>
Additional compensation and benefits offered in connection with the role consist of comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits; paid time off; life insurance; 401(k) plan; and discretionary bonuses. Certain employees may also be eligible for equity and other incentive compensation at Blackstone&rsquo;s sole discretion.</div><div></div><div>
Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.</div><div></div><div>
If you need a reasonable accommodation to complete your application, please contact Human Resources at 212-583-5000 (US), +44 (0)20 7451 4000 (EMEA) or +852 3656 8600 (APAC).</div><div></div><div>
Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:</div><div></div><ul><li><div>
Attending client meetings where you are discussing Blackstone products and/or and client questions;</div></li><li><div>
Marketing Blackstone funds to new or existing clients;</div></li><li><div>
Supervising or training securities licensed employees;</div></li><li><div>
Structuring or creating Blackstone funds/products; and</div></li><li><div>
Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.</div></li></ul><div></div><div>
Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis. Please speak with your Blackstone Recruiting contact with any questions.<br>
<br>
To submit your application please complete the form below. Fields marked with a red asterisk * must be completed to be considered for employment (although some can be answered &quot;prefer not to say&quot;). Failure to provide this information may compromise the follow-up of your application. When you have finished click Submit at the bottom of this form.</div></div><div></div>

Human Resources - Administrative Assistant

Explore 403+ Office assistant in New York this March. Find roles across top companies and apply now to boost your career.