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real estate administrative assistant

office assistant

TBG | The Bachrach Group

<div>
 <p>
  Highly regarded and well established, midsize RE investment firm located in the heart of NYC is seeking an Administrative Assistant to support a Portfolio Manager and small team. Manage calendars, handling scheduling changes as necessary. Prepare meeting agendas and technology set up. Manage email communication, process expenses, process non-disclosure agreements, organize lunch meetings, obtain visas. Act as point of contact for client meetings.
 </p>
 <p>
  Must be extremely professional, dedicated and pro-active, with a can-do approach, and a true desire to be successful
 </p>
 <p>
  Bachelor&rsquo;s degree required out of a highly regarded university with 1+ year experience as an Administrative Assistant out of a fast-paced, corporate environment.
 </p>
 <p>
  Proficiency in MS Office, CRM, Salesforce.
 </p>
</div>


Administrative Assistant - RE Investment -up to 100K base plus bonus. Bachelors' degree required.

Sherman Atlas Sylvester & Stamelman

<p>Sherman Atlas provides the highest caliber legal expertise to its clients and a collaborative team-oriented environment for its attorneys. Sherman Atlas believes that a good work/life balance enables it to provide excellent legal service over the long-term. We have built a modern firm based on the belief that a healthy life outside the office supports a positive and rewarding legal career and forms the foundation of a lasting firm culture with committed attorneys. We have been consistently ranked as one of the Best Places to Work in New Jersey and intend to continue to support our clients and our attorneys as a family.</p><p>The Administrative Assistant will appreciate an excellent culture and work/life balance. Responsibilities include:</p><ul><li>Create, revise and format legal documents, spreadsheets and presentations, adhering to Firm policy and guidelines.</li><li>Proofread work for accuracy prior to routing or returning to attorneys/employees.</li><li>Provide administrative support to attorneys and paralegals as requested, including answering phones, scanning, PDF'ing documents, printing, copying, faxing and other clerical duties as required.</li><li>Uphold a professional demeanor at all times. Demonstrate an attitude of cooperation with legal staff, peers and administrators.</li><li>Maintain calendars of all assigned attorneys and schedule meetings for attorneys within parameters of attorneys' requirements.</li><li>Remind attorneys of deadlines for filings, Federal Express packages, etc.</li><li>Maintain contact lists for client matters.</li><li>Attend will signings as a witness; Attend meetings as a notary.</li><li>Organize and maintain electronic client files (primarily digital) and keep filing up-to-date;</li><li>Provide coverage to other attorneys in section when assigned administrative assistants are out of office or when workflow requires/permits.</li><li>Weekly inventory of supplies and office needs</li></ul><p>Skills, Knowledge, and Abilities:</p><ul><li>Administrative Assistant or Secretarial T &amp; E experience (3 years +)</li><li>Ability to function effectively; exhibit professional maturity.</li><li>Excellent organizational skills and ability to multi-task.</li><li>Ability to problem solve and arrange workload in order of importance to meet deadlines.</li><li>Ability to work effectively within a team and independently, as workflow dictates.</li><li>Advanced Microsoft Word 365 skills including formatting, Styles, TOA and TOC.</li><li>Advanced Word, [Excel and Powerpoint helpful but not necessary].</li><li>Proficiency with Outlook / Net Docs a plus</li><li>Ability to learn and effectively apply new software as required.</li><li>Ability to maintain reliable attendance record and punctuality.</li><li>Typing skills of 60+ wpm; excellent spelling, grammar and proofreading skills.</li><li>Ability to meet Firm client service standards by maintaining a positive and professional attitude as well as communicate effectively with all levels of the organization as well as external clients, vendors and the general public.</li><li>Exhibit a desire to team with support staff, peers, attorneys and administrators by demonstrating willingness to undertake additional responsibilities, teach and assist others when requested.</li></ul><p>Job Type: Full time</p><p>New York City office</p><p>Monday through Friday, 9:00 AM &ndash; 5:00 PM Or</p><p>Monday through Thursday 8:30 &ndash; 5:30 PM (with benefits)</p><p>Sherman Atlas Sylvester &amp; Stamelman is an equal opportunity employer and does not discriminate based on protected characteristics, such as race, creed, color, national origin, ancestry, age, sex, religion, etc.</p><p>Job Types: Full Time</p><p>Work Location: <b>In person</b></p><p>Job Type: Full-time</p><p>Pay: $74,000.00 - $85,000.00 per year</p><p>Work Location: In person</p>

Administrative Assistant

Career Consulting Partners, LLC

<p></p><div><h2 class="jobSectionHeader"><b>Legal Assistant</b></h2><p><br>
Career Consulting Partners is proud to partner with a thriving California-based law firm that is expanding into <b>New York</b>. This position is on-site in the Financial District of Manhattan.</p><p>
The firm represents employees and consumers in high-impact class and representative actions, handling matters such as <b>wage-and-hour violations, discrimination, unfair business practices, and false advertising</b>. With a track record of litigating against regional, national, and Fortune 500 companies, the firm has recovered millions of dollars for thousands of clients nationwide.</p><p>
We are seeking a highly organized and professional <b>Legal Assistant</b> to join the firm&rsquo;s expanding team. This role provides direct exposure to all aspects of plaintiffs&rsquo; side litigation and the chance to work on high-stakes class and representative actions. The ideal candidate is detail-oriented, proactive, and committed to supporting attorneys in delivering exceptional results for clients.</p><p></p><h4 class="jobSectionHeader"><b>
Key Responsibilities:</b></h4><p></p><ul><li><p>
Assist attorneys with case management, including client and witness interviews, drafting summaries, and organizing case materials.</p></li><li><p>
Draft legal documents, file motions, pleadings, and ensure compliance with court procedures.</p></li><li><p>
Maintain case files, track evidence, exhibits, depositions, and other key materials.</p></li><li><p>
Input and manage deadlines, court dates, depositions, hearings, and client meetings in the firm&rsquo;s calendaring system.</p></li><li><p>
Calculate and double-check deadlines according to relevant statutes and court rules.</p></li><li><p>
Manage scheduling conflicts and assist with special projects as assigned.</p></li><li><p>
Maintain organized records and enter documents into the firm&rsquo;s database.</p></li><li><p>
Perform other duties as needed, ensuring confidentiality and professional discretion at all times.</p></li></ul><p></p><h4 class="jobSectionHeader"><b>
Qualifications:</b></h4><p></p><ul><li><p>
Exceptional verbal and written communication skills.</p></li><li><p>
Strong interpersonal and client service skills.</p></li><li><p>
Understanding of legal principles, court procedures, pleadings, and legal research.</p></li><li><p>
Highly organized with strong attention to detail and time management skills.</p></li><li><p>
Ability to prioritize tasks and meet deadlines in a fast-paced environment.</p></li><li><p>
Strong analytical and problem-solving skills.</p></li><li><p>
Proficient in Microsoft Office Suite or equivalent software.</p></li><li><p>
Ability to maintain confidentiality and exercise sound judgment.</p></li><li><p>
Minimum of 1 year of legal assistant experience in litigation.</p></li></ul><p></p><h4 class="jobSectionHeader"><b>
Compensation and Benefits:</b></h4><p></p><ul><li><p>
Salary: $30 - $40 an hour</p></li><li><p>
Benefits include medical, dental, vision, 401(k), PTO and continuing legal education support</p></li><li><p>
Opportunities for professional growth and advancement</p></li><li><p>
Join a collaborative, passionate team dedicated to justice and client advocacy</p></li><li><p>
Play a key role in shaping and expanding our New York office</p></li></ul><p></p><h4 class="jobSectionHeader"><b>
Location:</b></h4><ul><li><p>
Financial District, Manhattan, New York</p></li></ul><p></p><p><br>
Please note that we at Career Consulting Partners will be sure to keep your information private. We will not submit you or your information to any firm without your consent. Once we have received your resume/application, we will reach out to you and review the firm(s) before we move forward.</p></div>

Legal Assistant

reiwatakiya

<p><b>Job Description</b></p><p>We are looking for a detail-oriented and creative <b>Office Assistant</b> to support our daily administrative and marketing tasks. The ideal candidate is familiar with design platforms such as <b>Canva</b> and is able to create promotional posters and product descriptions that align with brand style and current trends.</p><p><b>Key Responsibilities</b></p><ul><li>Design posters and promotional materials using Canva or similar design tools</li><li>Write clear, engaging product descriptions for store display use</li><li>Quickly understand and follow brand visual style and tone</li><li>Support marketing campaigns and content creation based on current trends and customer preferences</li></ul><p><b>Requirements</b></p><ul><li>Proficient in <b>Canva or similar online design platforms</b></li><li>Strong sense of visual design and aesthetics</li><li>Ability to quickly adapt to a brand&rsquo;s style and guidelines</li><li>Good time management and ability to handle multiple tasks</li><li>Ability to work in a fast-paced, rapidly growing environment</li></ul><p>Retail, marketing, or content creation experience is a plus, but not required.</p><p>Join us as an Office Clerk and become an integral part of our vibrant team! Bring your enthusiasm, organizational prowess, and commitment to excellence as you help us create a welcoming, efficient workplace where every task counts.</p><p>Job Types: Part-time, Temporary</p><p>Pay: $16.50 - $18.00 per hour</p><p>Expected hours: 8 &ndash; 20 per week</p><p>Benefits:</p><ul><li>Employee discount</li><li>Flexible schedule</li></ul><p>Experience:</p><ul><li>Graphic design: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>Mandarin (Preferred)</li></ul><p>Work Location: In person</p>

Office Clerk

Kelley Kronenberg

<div>Overview:
<div>
Kelly Kronenberg&rsquo;s New York office wants you! We are a diverse, innovative, and client focused team that is passionate about achieving our clients&rsquo; goals. The successful candidate must be a reliable and detail-oriented individual with great communication and organizational skills. We are in need of a Legal Assistant with strong litigation experience, preferably in PIP.</div><div></div><div><br>
Salary: $55k - $70k</div><div></div><div><b><br>
Responsibilities:</b></div><ul><li>
Assist lawyers and paralegals on day to day tasks relating to Insurance Defense litigation</li><li>
Administrative duties to include, but are not limited to, coordinating meetings, scheduling, answering and directing telephone calls, maintaining and organizing electronic case files, and updating files with case status and information</li><li>
Scheduling of hearing, depositions, mediations, conferences, and other events</li><li>
Compiling and organizing documents, preparing binders and/or folders.</li><li>
Gathering and organizing records, documents and other materials</li><li>
Drafting correspondence and minor motions/notices</li><li>
Ensuring service of subpoenas</li></ul><div></div><div><br>
If you have 1+ years of experience supporting attorneys in civil litigation, and are ready to take that next career step, apply today!</div><div></div><div><br>
All inquiries will be kept confidential.</div><div>
Kelley Kronenberg is currently not accepting resumes or referrals from search firms for this position.</div><div>
Kelley Kronenberg is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.e</div></div>

Legal Assistant - PIP

Skadden, Arps, Slate, Meagher & Flom LLP & Affiliates

<div><div>We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.</div><div></div><div>
About Us</div><div>
Skadden, Arps, Slate, Meagher &amp; Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients&rsquo; legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world&rsquo;s major financial centers.</div><div></div><div>
The Opportunity</div><div>
We are seeking an Assistant, Firm Experience to join the firm. Within this position, you will assist in creating profiles for the firm's corporate, litigation, and regulatory matters in experience database (Foundation), including data entry and researching matter details. You will work closely with other members of the Firm Experience team to ensure experience descriptions are accurate and up to date. This position will be based in our New York office and has a hybrid in-office/remote working schedule. Please note that the Firm will not sponsor applicants for work visas for this position.</div><ul><li>
Enters and updates corporate, litigation, and regulatory matters data into experience database (Foundation).</li><li>
Provides administrative and data support in connection with experience database to corporate, litigation and regulatory practices.</li><li>
Ability to review internal communications and accurately enter text data into database.</li><li>
Identifies and corrects data entry errors using appropriate quality-control methods.</li><li>
Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.</li><li>
Manages Firm resources responsibly.</li><li>
Complies with and understands Firm operation, policies and procedures.</li><li>
Performs other related duties as assigned.</li></ul><div></div><div>
Qualifications</div><ul><li>
Excellent database skills (mining, entry, maintenance)</li><li>
Excellent proofreading skills</li><li>
Excellent analytical and trouble shooting skills</li><li>
Knowledge of relevant Firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems</li><li>
Demonstrates effective interpersonal and communication skills, both verbally and in writing</li><li>
Demonstrates close attention to detail</li><li>
Ability to handle multiple projects and shifting priorities</li><li>
Ability to handle sensitive matters and maintain confidentiality</li><li>
Ability to organize and prioritize work</li><li>
Ability to work well in a demanding and fast-paced environment</li><li>
Ability to work well independently as well as effectively within a team</li><li>
Flexibility to adjust hours and work the hours necessary to meet operating and business needs</li></ul><div></div><div>
Experience and Education</div><ul><li>
Bachelor's degree</li><li>
Minimum of one year of related experience in a professional services environment</li></ul><div></div><div><br>
Culture &amp; Life at Skadden<br>
What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.</div><div></div><div>
Benefits</div><div>
The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.</div><ul><li>
Competitive salaries and year-end discretionary bonuses.</li><li>
Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.</li><li>
Generous paid time off.</li><li>
Paid leave options, including parental.</li><li>
In-classroom, remote, and on-demand learning and professional development opportunities.</li><li>
Robust well-being classes and programs.</li><li>
Opportunities to give back and make an impact in local communities.</li></ul><div></div><div>
For further details, please visit: <div>https://www.skadden.com/careers/staff/employee-benefits</div></div><div></div><div>
The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.</div><div></div><div>
Salary Details</div>
$68,000 - $73,000<div></div><div>
EEO Statement</div><div>
Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.</div><div></div><div>
Applicants who require an accommodation during the application process should contact Lara Bell at (212) 735-2794.</div><div></div><div>
Skadden Equal Employment Opportunity Policy</div><div><div>
Skadden Equal Employment Opportunity Policy</div></div><div></div><div>
Applicants Have Rights Under Federal Employment Law</div><div><div>
Applicants Have Rights Under Federal Employment Law</div></div><div><br>
<br>
In accordance with the Transparency in Coverage Rule,</div><div>
</div><div><div>Transparency in Coverage</div></div></div>

Assistant, Firm Experience

Lightstone

<div>
 <strong>
  Company Description
  <br/>
  <br/>
 </strong>
 Lightstone, founded by David Lichtenstein, is one of the most diversified privately held real estate companies in the United States. Headquartered in New York City, Lightstone is active in 27 states across the country, developing, managing and investing in all sectors of the real estate market, including residential, hospitality, commercial, and retail. With nearly $12 billion in assets under management, Lightstone&rsquo;s portfolio currently includes over 15 million square feet of industrial, logistics, life sciences, and commercial properties, over 25,000 residential units, and over 5,100 hotel keys.
 <br/>
 <br/>
 For more information, please visit www.lightstonegroup.com .
 <br/>
 <br/>
 <strong>
  Position Overview
  <br/>
  <br/>
 </strong>
 The Sr. Human Resources Assistant plays a key role in supporting the daily operations of the Human Resources department and ensuring the accuracy and timeliness of HR processes. This position is ideal for someone with 1&ndash;2 years of HR experience who is eager to grow their career in Human Resources, demonstrates strong attention to detail, and takes initiative to follow through on tasks and deadlines.
 <br/>
 <br/>
 This role provides support across all areas of HR including onboarding and terminations, policy, and compliance, training administration, program coordination, and employee support. This position serves as a primary point of contact for corporate employees, ensuring a positive and professional employee experience.
 <br/>
 <br/>
 <strong>
  Essential Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Function as a first point of contact for HR-related inquiries for corporate employees.
  </li>
  <li>
   Manage the corporate onboarding process
  </li>
  <li>
   Monitor and respond to HR inboxes (HR Admin and Benefits News)
  </li>
  <li>
   Own weekly attendance and overtime report distributions to the COO
  </li>
  <li>
   Coordinate termination checklists and exit documentation
  </li>
  <li>
   Track and maintain company policy acknowledgements
  </li>
  <li>
   Monitor State and Federal employment law requirements to ensure compliance
  </li>
  <li>
   Assist with the management of compliance tracking across the company
  </li>
  <li>
   Provide logistics support for NY based training sessions
  </li>
  <li>
   Support employee wellness initiatives and benefits-related projects
  </li>
  <li>
   Assist with the administration of employee Leave of Absence (LOA) requests
  </li>
  <li>
   Conduct ad hoc benefit-related audits and prepare summary reports as requested
  </li>
  <li>
   Coordinate the administrative aspects of recruiting in support of internal recruiters
  </li>
  <li>
   Manage pre-employment processes (background checks, references, etc.)
  </li>
  <li>
   Assist with planning and coordinating HR-sponsored employee events and programs
  </li>
  <li>
   Support the administration of the company&rsquo;s anniversary and recognition initiatives
  </li>
  <li>
   Maintain trackers and partner with HRIS Manager to ensure data integrity
  </li>
  <li>
   Additional HR projects as needed
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree preferred, ideally in Human Resources, Business Administration, or related field
  </li>
  <li>
   1&ndash;2 years&rsquo; experience within an HR department
  </li>
  <li>
   Knowledge of general HR practices, terminology, and employment compliance
  </li>
  <li>
   Strong communication and interpersonal skills with the ability to interact professionally with all levels
  </li>
  <li>
   Highly organized and detail-oriented with the ability to multitask and meet deadlines
  </li>
  <li>
   Proactive and persistent follow-up skills
  </li>
  <li>
   Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  </li>
  <li>
   Experience with HRIS systems (ADP preferred) and virtual meeting platforms (Zoom)
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key Attributes for Success
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Professional, approachable, and service-oriented demeanor
  </li>
  <li>
   Strong sense of accountability and follow-through
  </li>
  <li>
   Ability to handle confidential information with discretion
  </li>
  <li>
   Flexible, adaptable, and eager to learn in a fast-paced environment
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Lightstone offers our employees a comprehensive and competitive benefits program inclusive of:
  <br/>
  <br/>
 </strong>
 <strong>
  &ndash; Paid time off for vacation and sick leave
  <br/>
  <br/>
  &ndash; Health, dental, and vision insurance, and wellness programs
  <br/>
  <br/>
  &ndash; 401(k) and Roth retirement plans
  <br/>
  <br/>
  &ndash; Flexible spending accounts (medical &amp; dependent care)
  <br/>
  <br/>
  &ndash; Life and AD&amp;D insurance with options for supplemental employee, spouse, and child
  <br/>
  <br/>
  &ndash; Long-term and short-term disability insurance
  <br/>
  <br/>
  &ndash; Commuter spending accounts (transit and parking)
  <br/>
  <br/>
  &ndash; Tuition assistance and employee assistance program
  <br/>
  <br/>
  &ndash; Corporate discount programs
  <br/>
  <br/>
  &ndash; On-site mother&rsquo;s room
  <br/>
  <br/>
  &ndash; Office perks such as lunch, fruit, drinks, and snacks
 </strong>
</div>


Senior Human Resources Assistant

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