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officer of administration

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Temporary</li>
<li>End Date if Temporary: 8/31/2027</li>
<li>Hours Per Week: 5</li>
<li>Standard Work Schedule: Monday - Friday</li>
<li>Building: PH-20</li>
<li>Salary Range: 36.43 - 36.43</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

The Department of Biomedical Informatics is seeking a Variable Hours Officer (VHO) to work as a project coordinator on two externally funded projects, including funding from the National Institute for Nursing Research (NINR) and the American Nurses Foundation (ANF) for the CONCERN study. The VHO will work in Dr. Sarah Rossetti&rsquo;s lab.

Responsibilities

The Variable Hours Officer will work closely with our data collection, analysis and implementation team to coordinate tasks between sites, collect and maintain project data and aid in the development of administrative reports and publications. The VHO will lead and initiate project planning activities and updates including delegating and following up on team assignments. In addition, the VHO will aid in qualitative and quantitative data collection and analyses and dissemination activities. The VHO will also be responsible for managing IRB approvals, including tracking modifications and renewals, and will lead single IRB processes with collaborating sites.

Minimum Qualifications

Bachelor&rsquo;s degree in statistics, biomedical informatics, or related field.

Other Requirements

Candidates should have strong project coordination and communication skills as well as exposure to research methods, programming and/or clinical informatics. Must also demonstrate strong writing and interpersonal skills to be part of a collaborative, team-based effort and be a self-starter who is comfortable taking initiative and who can play a major role in initiating new projects and help to bring several projects to completion. Related experience in technology, information management, clinical trials, qualitative methods, relational database design and development, and/or data mining or statistics, including programming, managing and maintaining data systems.

ESSENTIAL FUNCTIONS

The ability to work cross-functionally as part of a team, as well as an individual contributor and to perform tasks according to the directions of faculty researchers and their project managers on specific projects. Must have experience using Python, Java, C#, ASP. NET, AJAX, JSON, or other related languages and database management experience with SQL skills. 


Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Variable Hours Officer

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule: Mon - Fri (9am - 5pm)</li>
<li>Building: Columbia University Medical Center</li>
<li>Salary Range: $135,000 - $165,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

The Clinical Coordinator III will function in the outpatient setting of the Kidney/Pancreas Transplant Program in collaboration with the Kidney/Pancreas Transplant multidisciplinary team to care for and manage post-transplant kidney and pancreas recipients, post-operative kidney living donors, and patients who underwent surgical or invasive procedures by the Kidney/Pancreas transplant surgeons.
 
The position will hold a combination of 3-5 half day outpatient office or telehealth sessions per week, with patient care provided at the CUIMC main campus as well as outreach locations across the tri-state area.

Responsibilities
<ul>
<li>Coordinate surgical and medical management of kidney and pancreas transplant patients in the outpatient setting.</li>
<li>Manage living donor follow up in collaboration with living donor coordinators.</li>
<li>Coordinate care of surgical patients that undergo hernia repairs, dialysis catheters, and other elective surgical procedures conducted by our kidney and pancreas surgeons</li>
<li>Assisting transplant surgeons and nephrologists in the outpatient clinic to perform comprehensive history and physical exams, develop differential diagnoses, implement plan of care and document patient&rsquo;s response to care.</li>
<li>Conduct pre-operative history and physical exams, as well as obtain transplant and other surgical consents</li>
<li>Provide direct patient care by evaluating patients awaiting transplant, as well as post- transplant recipients, and kidney donors.</li>
<li>Collect, order and interpret lab work and diagnostic studies under agreed upon protocols.</li>
<li>Order and obtain medication prior authorizations for kidney transplant recipients.</li>
<li>Develop practice protocols, standard of care, and patient education material for kidney/pancreas transplant recipients.</li>
<li>In conjunction with the research team, monitor and provide care to patients participating in research studies.</li>
<li>In partnership with Quality, Research and Education group, help develop and manage detail clinical databases to evaluate and improve patient outcomes.</li>
<li>Attend professional meetings and conferences, maintain professional affiliations and enhances professional development to stay current with trends in health care administration.</li>
<li>Other duties as assigned.</li>
</ul>
Minimum Qualifications
<ul>
<li>Graduate of an ARC-PA accredited or New York State Education Department approved PA education program</li>
<li>PA-5 years of related experience.</li>
</ul>
Minimum certification required upon start date:
<ul>
<li>NYS PA License and NCCPA Board Certification.</li>
<li>BLS, ACLS certification.</li>
<li>NYS DEAA Certification.</li>
</ul>
Preferred Qualifications
<ul>
<li>Intermediate to advanced level MS Office skills.</li>
<li>Proficiency with technology and social media platforms.</li>
<li>Effective interpersonal and communication skills required.</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Clinical Coordinator III/PA

Westhab, Inc

<div><div><div><div><div><div><div><div><div><div>JOB DESCRIPTION<div> 
JOB TITLE: Safety Security Officer</div><div>
FLSA: Non-Exempt</div><div>
DIVISION: Operations</div><div>
REPORTS TO: Shift Supervisor
</div><div>LOCATION: All boroughs, NYC
</div><div>SALARY: $19.65 hourly</div> 
SUMMARY:
The Safety Security Officer is responsible for ensuring the safety and security of all clients, staff, and the property at a homeless shelter. Operations within our facility are 24 hours. This is a relief position that requires face-to-face relief with mandated overtime. This position reports to the Shift Supervisor and Security Manager. 
DUTIES &amp; RESPONSIBILITIES:<div><ul><li>
Perform daily inspections of all clients&rsquo; rooms</li><li>
Escort clients to appointments as needed</li><li>
Interact with and monitor clients' behavior, maintaining a good rapport by providing excellent customer service. Encourage clients to comply with the facility's policies and procedures.</li><li>
Control access at the main entrance by screening all clients and visitors with a magnetometer or x-ray machine to detect and prevent weapons from entering the site.
</li><li>Perform Crisis Intervention to de-escalate potential crises and document all such situations and interventions.</li><li>
Make hourly rounds throughout the entire facility, including all hallways, stairwells, floors, bathrooms, laundry rooms, kitchen, and office spaces.</li><li>
Respond to incidents</li><li>
Assist with client intakes</li><li>
Perform daily pack-ups and logging of client property belonging to AWOL clients</li><li>
Store and remove client property once the mandated storage time has expired</li><li>
Maintain a clean and organized storage area</li><li>
Complete logs, incident reports, and all other required documentation.</li><li>
Make calls to police, fire department, and other first responders as directed.</li><li>
Perform administrative and receptionist duties at the operations desk; monitor video surveillance cameras, and the fire prevention/detection alarm notification system.</li><li>
Provide duties related to fire incidents, evacuation of the building when necessary, and utilizing Fire procedures.</li><li>
Ensure the safety and security of all assigned equipment.</li><li>
Mandated overtime</li><li>
Perform other tasks as assigned.</li></ul></div> 
EXPERIENCE, EDUCATION, AND SPECIAL REQUIREMENTS:
High school diploma or GED. Prior security experience required. Must have NYS Security Guard License and current 8-Hour Annual Certificate. Fire Guard License for Shelters preferred F02. Excellent written and verbal communication skills are necessary. Certified in Nonviolent Crisis Intervention (CPI) preferred. Must be able to work flexible shifts, weekends, and overtime if necessary. 
AGENCY PROFILE &amp; EMPLOYEE EXPECTATIONS:
Westhab is a prominent community development organization, providing housing and supportive services for more than 10,000 of the most vulnerable members of our community each year. We are staffed by an extraordinary group of hard-working professionals who are fully committed to our mission - Building Communities. Changing Lives. Working at Westhab is not easy. Our expectations for all staff are high. We believe that the people and the communities that we have the privilege to serve deserve our very best every day. We are a results-driven organization that focuses on empowerment and impact. If you want to apply for this opportunity, it should only be because you feel ready for the challenges and expectations that come with joining this kind of team. (EOE)
OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA):
The Occupational Safety and Health Administration (OSHA) ensures safe and healthful working conditions by setting and enforcing standards and providing training, outreach, education, and assistance. Westhab complies with all applicable OSHA standards, rules, and regulations and keeps our workplaces free of serious recognized hazards.</div></div></div></div></div></div></div></div></div> 

11:00 PM - 7:30 AM 
Fulltime, 40 hour work week</div>

Safety Security Officer - FO2 Required, Manhattan, Overnight

VFS Global

Officer &ndash; Operations (Submission Officer) Organization: VFS Global Services Pvt. Ltd. Designation: Officer &ndash; Operations Department: Operations Reports to: Deputy Manager &ndash; Operations Employment Type: Full-time, Contract Location: 128 East 32nd St New York, 10016 (Onsite)OverviewVFS Global is seeking a highly organized, detail‑oriented Officer &ndash; Operations (Submission Officer) to support visa application processing and overall center operations. This role is responsible for managing the full submission cycle, ensuring data accuracy, delivering excellent customer service, coordinating administrative tasks, and supporting senior staff and operational projects. This is a fast-paced, customer-facing role with opportunities for professional growth.Key ResponsibilitiesVisa &amp; Submission Operations<ul><li>Scrutinize and collect visa applications, ensuring completeness and accuracy.</li><li>Maintain organized records, databases, and submission documentation.</li><li>Perform timely and error-free data entry and application processing.</li><li>Manage passport logistics and coordinate handovers with consulates, applicants, or logistics partners.</li><li>Adhere strictly to SOPs, compliance requirements, and mandated turnaround times (TAT).</li><li>Respond to applicant inquiries via in‑person interaction, email, or phone.</li><li>Promote and deliver Value Added Services (VAS) and encourage customer feedback.</li></ul>Customer Service &amp; Front Office<ul><li>Provide professional and courteous support to applicants throughout the visa process.</li><li>Handle queries, complaints, and customer issues efficiently.</li><li>Ensure a positive experience and high satisfaction scores at the Visa Application Centre.</li></ul>Administrative &amp; Office Support<ul><li>Assist with event coordination, logistics, scheduling, and general office management.</li><li>Perform data entry, create documents using MS Office/Google Suite, and maintain accurate records.</li><li>Provide personal assistant support to senior staff when required.</li><li>Support internal operational projects, including WB Project tasks.</li></ul>Compliance, Safety &amp; Sustainability<ul><li>Handle cash and bank transactions (if assigned) with 100% accuracy.</li><li>Follow environmental, health, and safety guidelines.</li><li>Support organizational sustainability efforts.</li></ul>Key Performance Indicators (KPIs)<ul><li>Productivity and task completion accuracy</li><li>Customer satisfaction and reduced complaint rates</li><li>Compliance with TAT, SOPs, and training requirements</li><li>VAS conversion performance</li><li>Reduction of processing errors and strong internal certification scores</li><li>Reliable attendance and timely reporting</li></ul>Qualifications &amp; ExperienceEducation:<ul><li>Minimum: Currently pursuing graduation (12 years of formal education)</li><li>Preferred: Bachelor&rsquo;s degree or global equivalent</li></ul>Experience:<ul><li>Minimum 6 months in customer service</li><li>0&ndash;12 months in travel &amp; tourism preferred</li><li>Experience in administrative support, data entry, or event coordination is beneficial</li></ul>Skills &amp; CompetenciesTechnical Skills<ul><li>Basic computer knowledge; proficiency in MS Office and Google Suite</li><li>Strong customer service and communication skills</li><li>Good typing speed and high attention to detail</li><li>Ability to handle queries and complaints effectively</li><li>Process improvement mindset</li><li>Operations, project management, and B2C customer interaction skills</li></ul>Behavioral Competencies<ul><li>Quality and service orientation</li><li>Teamwork and collaboration</li><li>Problem-solving and results-driven mindset</li><li>Effective communication and networking</li><li>Leadership and accountability</li><li>Sensitivity to diversity and customer needs</li></ul>Additional Requirements<ul><li>Fluency in English and local language</li><li>Knowledge of an additional international language is an advantage</li></ul>Benefits<ul><li>Health, dental, vision &amp; life insurance</li><li>Paid Time Off (Annual &amp; Sick Leave)</li><li>Referral Bonus Program</li><li>Commute Benefits Program</li></ul>Schedule<ul><li>Onsite role</li><li>Monday&ndash;Friday</li><li>8‑hour shift (Overtime may be required)</li></ul>Job Types: Full-time, ContractPay: From $22.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>Customer service: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Submission Officer - Visa Application Centre

mLabs

<div>Location: Remote - EU or East Coast US
Remote | Full-time
Compensation: $80K - $150K
Our client&mdash;a leading innovator in fintech, blockchain, cryptography, infrastructure, and security&mdash;is seeking an Tech Ops Manager to oversee internal systems and infrastructure for a remote-first, global team building the next generation of core banking systems.
Reporting directly to the Chief Information Security Officer (CISO), this role requires a blend of strategic leadership and hands-on execution. The Tech Ops Manager will ensure the organization maintains a secure and efficient toolset, manages hardware logistics, oversees vendors, and upholds rigorous security and compliance standards. This position collaborates closely with Engineering, Security, and Operations teams to support ongoing international expansion.
Key Responsibilities<ul><li>
Workspace &amp; Systems Administration: Manage and optimize the global Google Workspace environment and maintain corporate IT solutions.</li><li>
Device &amp; Fleet Management: Scale and administer Mobile Device Management (MDM) solutions to maintain fleet-wide security, automation, and endpoint compliance.</li><li>
Logistics &amp; Procurement: Oversee vendor relations, software licensing, and hardware procurement, including the configuration and international shipping of equipment to employees.</li><li>
Lifecycle &amp; Identity Management: Lead the IT component of the employee lifecycle, ensuring seamless onboarding, access management, offboarding, and technical support across multiple time zones.</li><li>
Compliance &amp; Security: Maintain comprehensive IT documentation, playbooks, and runbooks to support ongoing SOC 1, SOC 2 Type II, ISO 27001, ISO 22301, and CCSS compliance initiatives.</li><li>
Technical Support &amp; Innovation: Assist international team members with technical issues and support the integration of internal AI tools and Model Context Protocol (MCP) connectors.</li></ul> 

Requirements 
<ul><li>
Experience: 6+ years of dedicated experience in IT Management or internal systems administration.</li><li>
Technical Expertise: Advanced proficiency in Google Admin, Google Workspace security tools, MDM solutions (e.g., Jamf), and endpoint security.</li><li>
Remote Operations: Proven experience managing IT infrastructure and logistics for a distributed, remote-first global workforce.</li><li>
Compliance Standards: Strong knowledge of cybersecurity best practices and direct experience supporting SOC 2, ISO 27001, ISO 22301, or equivalent frameworks.</li><li>
Core Competencies: Pragmatic problem-solving ability balancing operational speed with strict security requirements; entrepreneurial drive to work independently and optimize workflows.</li><li>
Languages: Full fluency in English with excellent written and verbal communication skills; proficiency in French is considered a strong plus.</li><li>
Bonus Points: Exposure to or experience working with internal AI tooling and integrations.</li></ul> 

Benefits 
<ul><li>
Work Environment: 100% remote-first setup within a high-growth, cutting-edge technical domain.</li><li>
Compensation: Competitive compensation package tailored to experience and location.</li><li>
Professional Growth: Opportunity to work alongside industry experts in cryptography and fintech while shaping scalable IT governance.</li></ul>
﻿
Interview Process<ul><li>
Initial Recruiter Screening</li><li>
Introductory Call: 30-minute introductory discussion with the Co-CEO.</li><li>
Cognitive &amp; Behavioral Assessment: A 45-minute online evaluation (via TestGorilla) testing critical thinking, verbal reasoning, detail orientation, numerical reasoning, and problem-solving.</li><li>
Panel Focus Interview: A 90&ndash;120 minute technical and cultural deep dive covering security fundamentals, compliance knowledge, work ethics, and team alignment.</li><li>
Final Stage: Reference verifications and background checks.</li></ul> 
Due to the high volume of applications we anticipate, we regret that we are unable to provide individual feedback to all candidates. If you do not hear back from us within 4 weeks of your application, please assume that you have not been successful on this occasion. We genuinely appreciate your interest and wish you the best in your job search.
Commitment to Equality and Accessibility:
At MLabs, we are committed to offer equal opportunities to all candidates. We ensure no discrimination, accessible job adverts, and providing information in accessible formats. Our goal is to foster a diverse, inclusive workplace with equal opportunities for all. If you need any reasonable adjustments during any part of the hiring process or you would like to see the job-advert in an accessible format please let us know at the earliest opportunity by emailing human-resources@mlabs.city.
MLabs Ltd collects and processes the personal information you provide such as your contact details, work history, resume, and other relevant data for recruitment purposes only. This information is managed securely in accordance with MLabs Ltd&rsquo;s Privacy Policy and Information Security Policy, and in compliance with applicable data protection laws. Your data may be shared only with clients and trusted partners where necessary for recruitment purposes. You may request the deletion of your data or withdraw your consent at any time by contacting legal@mlabs.city.</div>

Tech Ops Manager

Moody's

<div>At Moody's, we unite the brightest minds to turn today&rsquo;s risks into tomorrow&rsquo;s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are&mdash;with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. Moody&rsquo;s is transforming how the world sees risk. As a global leader in ratings and integrated risk assessment, we&rsquo;re advancing AI to move from insight to action&mdash;enabling intelligence that not only understands complexity but responds to it. We decode risk to unlock opportunity, helping our clients navigate uncertainty with clarity, speed, and confidence.
If you are excited about this opportunity but do not meet every single requirement, please apply! You still may be a great fit for this role or other open roles. We are seeking candidates who model our values: invest in every relationship, lead with curiosity, champion diverse perspectives, turn inputs into actions, and uphold trust through integrity.<div><div> 
</div><div>
Skills and Competencies</div><ul><li>
Proven experience providing executive-level administrative support to senior leadership, including complex calendar management, domestic and international travel coordination, and itinerary preparation</li><li>
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools, with the ability to quickly learn and adopt new technologies</li><li>
Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously in a fast-paced, global environment</li><li>
Strong interpersonal and communication skills, with the ability to professionally engage internal and external stakeholders at all levels</li><li>
High degree of discretion, confidentiality, and sound judgment when handling sensitive information and resolving competing priorities</li><li>
Experience supporting event planning, team engagement initiatives, cross-functional coordination, and budget or expense administration</li><li>
Ability to work independently as a self-starter while also collaborating effectively as part of a global team</li><li>
Demonstrated proficiency in artificial intelligence concepts, with hands-on experience using AI tools to streamline workflows and enhance operational efficiency. Proven ability to implement AI-powered solutions to solve business challenges. Demonstrates a growing awareness of AI risk management and a commitment to responsible and ethical AI use</li></ul></div><div>
</div><div>
Education<ul><li>
Bachelor's degree in Business Administration, Communications, or a related field preferred, or equivalent professional experience</li></ul></div><div>
</div><div>
Responsibilities<div>
This is an exciting opportunity to join the growing and dynamic Risk team at Moody's, providing high-level administrative support to the Chief Risk Officer and senior leaders across the Corporate Risk and Resilience team.</div><ul><li>
Provides executive-level administrative support with a strong focus on complex calendar management, domestic and international travel coordination, and itinerary preparation</li><li>
Proactively anticipates the needs of senior leadership and independently manages detailed tasks to streamline workload and enhance team effectiveness</li><li>
Coordinates and schedules meetings, collects agendas for executive one-on-ones, documents meeting notes and minutes, and manages all related logistics</li><li>
Serves as a key point of contact for internal and external communications, triaging correspondence and ensuring timely follow-through on action items</li><li>
Supports event planning, hospitality, offsites, workshops, Town Halls, and other team engagement initiatives</li><li>
Maintains and updates departmental documentation, organizational charts, shared drives, and internal resources to ensure accuracy and accessibility</li><li>
Partners with cross-functional teams, including Finance, HR, Legal, and Facilities, to support office operations and coordinate vendor-related needs</li><li>
Utilizes AI-powered tools, such as Microsoft Copilot, to draft correspondence, summarize meetings, automate recurring tasks, and support the executive's and team's work, while applying responsible AI practices including appropriate human review and confidentiality standards</li><li>
Tracks and coordinates expense reporting, manages basic office supply and technology requests, and supports budget administration on behalf of the Risk leadership team</li><li>
Identifies opportunities to streamline administrative processes and implement improvements that enhance productivity and effectiveness across the organization</li></ul></div><div>
</div><div>
About the Team<div>
The Risk Team at Moody's is responsible for identifying, analyzing, evaluating, and addressing potential risks that could adversely impact our operations, assets, or reputation. The team not only seeks to mitigate identified risks but also prioritizes them based on their potential impact and likelihood, enabling the organization to allocate resources efficiently and maintain operational resilience. Through tools such as risk assessments, mitigation strategies, and continuous monitoring, the Risk Management function at Moody's helps minimize losses, safeguard stakeholders' interests, and enhance decision-making processes. By joining our team, you will be part of meaningful work that sits at the heart of how Moody's protects and advances its mission &mdash; and you will do so alongside leaders who are committed to innovation, integrity, and the responsible use of technology.</div></div> 
<div></div>

For US-based roles only: the anticipated hiring base salary range for this position is $78,800.00 - $113,750.00, depending on factors such as experience, education, level, skills, and location. This range is based on a full-time position. In addition to base salary, this role is eligible for incentive compensation. Moody&rsquo;s also offers a competitive benefits package, including not but limited to medical, dental, vision, parental leave, paid time off, a 401(k) plan with employee and company contribution opportunities, life, disability, and accident insurance, a discounted employee stock purchase plan, and tuition reimbursement.
Moody&rsquo;s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, gender, age, religion or creed, national origin, ancestry, citizenship, marital or familial status, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by law. Moody&rsquo;s also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief in accordance with applicable laws. If you need to inquire about a reasonable accommodation, or need assistance with completing the application process, please email accommodations@moodys.com. This contact information is for accommodation requests only, and cannot be used to inquire about the status of applications
For San Francisco positions, qualified applicants with criminal histories will be considered for employment consistent with the requirements of the San Francisco Fair Chance Ordinance.
This position may be considered a promotional opportunity, pursuant to the Colorado Equal Pay for Equal Work Act.
Click here to view our full EEO policy statement. Click here for more information on your EEO rights under the law. Click here to view our Pay Transparency Nondiscrimination statement.
Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody&rsquo;s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.</div>

Sr Administrative Coordinator

PGIM

<div>Job Classification:
Corporate - Administration
A GLOBAL FIRM WITH A DIVERSE &amp; INCLUSIVE CULTURE
As the Global Asset Management business of Prudential, we&rsquo;re always looking for ways to improve financial services. We&rsquo;re passionate about making a meaningful impact - touching the lives of millions and solving financial challenges in an ever-changing world.
We also believe talent is key to achieving our vision and are intentional about building a culture on respect and collaboration. When you join PGIM, you&rsquo;ll unlock a motivating and impactful career &ndash; all while growing your skills and advancing your profession at one of the world&rsquo;s leading global asset managers!
If you&rsquo;re not afraid to think differently and challenge the status quo, come and be a part of a dedicated team that&rsquo;s investing in your future by shaping tomorrow today. At PGIM, You Can!
What you will do:
We are looking for an astute, determined professional like you to fill this position to provide executive support for PGIM Real Estate&rsquo;s Co-Head and Global Chief Operating Officer. You will showcase your success through collaboration, ownership and innovation. You'll and bring a figure-it-out mindset, spotting better ways of working and putting them in place to keep everything running smoothly. This rewarding opportunity will enable you to make a big impact on our organization, so if this sounds exciting, then PGIM might be the place.
What you can expect:<ul><li>
Provide exceptional support and implement procedures to ensure efficient operations of the Co-Head and Global Chief Operating Officer of PGIM Real Estate.</li><li>
Organize and manage calendar and logistics; this requires coordinating constantly changing schedules and preparing for meetings and conference calls by having all related documentation and logistics in place.</li><li>
Coordinate and arrange regional and global executive committee meetings including coordination of meeting agenda, meeting materials, meeting logistics, travel and related planning.</li><li>
Coordinate and arrange on and off-site meetings including, but not limited to, selecting the venue, contract negotiation, planning for food and beverage needs, and preparation of slides and materials, including agendas.</li><li>
Coordinate logistics related to industry organization committee membership, external board participation, and charitable giving.</li><li>
Plan and coordinate the smaller, high-touch events hosted by the executive&rsquo;s office &ndash; such as leadership dinners, team gatherings, and recognition moments including guest lists, venues, and day-of details.</li><li>
Arrange and coordinate extensive and complex domestic and international travel schedules and logistics.</li><li>
Leverage new and existing technology and mobile platforms (One Drive, etc.) to organize meeting materials on behalf of executive.</li><li>
Develop and edit presentations, typically in PowerPoint.</li><li>
Conduct research and compile information for multiple types of statistical reports, using various software, including MS Office.</li><li>
Form strong partnerships with colleagues across the business and administrative functions and collaborate to move priorities forward</li><li>
Other executive admin duties (calendaring, travel, expense reimbursements, etc.) as assigned.</li></ul>
What you will bring:<ul><li>
5 or more years of senior level executive assistant experience working in a fast-paced and demanding environment.</li><li>
Advanced Proficiency with Microsoft Office applications (Word, Excel, PowerPoint and Outlook).</li><li>
A high degree of professionalism and strong work ethic coupled with a sense of responsibility and integrity.</li><li>
Experience and/or strong interest in event planning with a strong client service orientation and organizational skillset.</li><li>
Discretion required in handling highly sensitive and confidential information in a respectful and confidential manner.</li><li>
Strong initiative, good judgment and the ability to multi-task.</li><li>
Solid partnering skills and team player a must; excellent interpersonal and communication skills.</li><li>
Strong writing, editing and proofreading skills.</li><li>
High level of motivation and attention to detail.</li><li>
Ability to think proactively and anticipate needs.</li><li>
Ability to work independently with minimal supervision, work under tight time constraints, and be able to prioritize work.</li><li>
Ability to work well and partner with other professionals and administrative staff.</li><li>
Flexibility to work overtime on an as needed basis is required.</li><li>
Ability to travel on a quarterly basis preferred, including travel to PGIM&rsquo;s Newark office location.</li><li>
College degree preferred.</li></ul><div><ul><li> 
PGIM welcomes all applicants, even if you don't meet every requirement. If your skills align with the role, we encourage you to apply.</li></ul></div>
Note: Prudential is required by state specific laws to include the salary range for this role when hiring a resident in applicable locations. The salary range for this role is from $120,000.00 - 150,000.00 USD. Specific pricing for the role may vary within the above range based on many factors including geographic location, candidate experience, and skills. Roles may also be eligible for additional compensation and/or benefits. Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limitation, individual and organizational performance.
About PGIM Real Estate:
PGIM Real Estate is a business of PGIM, the global asset management business of Prudential Financial, Inc. (NYSE: PRU). PGIM Real Estate provides investors and borrowers access to a range of real estate equity, real estate debt, agriculture, and impact solutions across the risk return spectrum. PGIM Real Estate's risk management approach, execution capabilities and industry insights are backed by a 50-year legacy of investing in commercial real estate, a 140-year history of real estate financing, and the local experience of professionals in 32 cities globally. Through its investment, financing, asset management, and talent management approach, PGIM Real Estate engages in practices that strive to ignite positive environmental and social impact, while pursuing activities that seek to strengthen communities around the world. For more information visit pgimrealestate.com.
#LI-CR1
#Hybrid<h1 class="jobSectionHeader">
What we offer you:</h1><ul><li> 
Market competitive base salaries, with a yearly bonus potential at every level.</li><li>
Medical, dental, vision, life insurance, disability insurance, Paid Time Off (PTO), and leave of absences, such as parental and military leave.</li><li>
401(k) plan with company match (up to 4%).</li><li>
Company-funded pension plan.</li><li>
Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs.</li><li>
Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.
</li><li>Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs.
</li><li>Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period).</li></ul> 
Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limitation, individual and organizational performance. To find out more about our Total Rewards package, visit Work Life Balance | Prudential Careers. Some of the above benefits may not apply to part-time employees scheduled to work less than 20 hours per week. 
 
Prudential Financial, Inc. of the United States is not affiliated with Prudential plc. which is headquartered in the United Kingdom. 
Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, national origin, genetics, disability, marital status, age, veteran status, domestic partner status, medical condition or any other characteristic protected by law. 
If you need an accommodation to complete the application process, please email accommodations.hw@prudential.com. 
If you are experiencing a technical issue with your application or an assessment, please email careers.technicalsupport@prudential.com to request assistance.</div>

Sr Executive Assistant to Co-Head and Global COO, PGIM Real Estate

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