executive assistant

administrative assistant Jobs in San Francisco

administrative assistant

administrative assistant - investment firm Jobs in San Francisco

administrative legal secretary Jobs in San Francisco

administrative legal secretary

assistant to the executive offices Jobs in San Francisco

assistant to the executive offices

part time executive assistant

San Francisco Campus for Jewish Living

<p></p><div><div><p>Nestled in San Francisco's Excelsior neighborhood on a nine-acre campus, the San Francisco Campus for Jewish Living (SFCJL) is the leading senior services organization in Northern California. Our continuum of care includes: the Frank Residences assisted living and memory care; the Jewish Home and Rehabilitation Center, offering long-term skilled nursing, short-term rehabilitation, an acute geriatric psychiatric unit for adults over the age of 65; and our Foundation.</p>
<p>
Founded in 1871 and formerly known as the Jewish Home, our legacy grounds us as our vision propels us forward. Today, we've evolved to support more than 2,500 older adults each year through innovative, comprehensive programs rooted in the Jewish values of compassion, community, and excellence. We are equally proud of our inclusive culture, where 950 team members of diverse faiths and backgrounds work together in shared purpose.</p>
<h4 class="jobSectionHeader"><b>
WHY WORK WITH US</b></h4>
<ul><li>Mission-driven nonprofit organization</li>
<li>Competitive compensation and comprehensive benefits</li>
<li>Meaningful work that positively impacts the lives of older adults every day</li>
<li>Inclusive community, welcoming to all (you do not need to be Jewish to live or work here)</li>
<li>Supportive, team-oriented environment</li>
<li>Opportunities for professional growth and development</li>
<li>Collaborative leadership focused on enhancing the employee experience</li></ul></div><p></p><p><b><br>
POSITION SUMMARY</b></p>
<p>
The Senior Executive Assistant (SEA) reports to the Chief Executive Officer (CEO) and plays a crucial role in supporting the executive team, contributing to the overall success and effectiveness of the San Francisco Campus for Jewish Living (SFCJL). Exceptional organizational skills, discretion, and the ability to handle sensitive information are required. The SEA serves as the primary point of contact for internal and external stakeholders, ensuring the smooth functioning of the executives' office with a proactive and resourceful approach. The SEA can anticipate needs, problem-solve, and execute tasks with efficiency and professionalism.</p>
<p><b>
KEY RESPONSIBILITIES</b></p><br>
<p><b>
 Board Liaison:</b></p>
<ul>
<li>Serves as the primary point of contact between the Board of Trustees and executive leadership, ensuring clear and timely communication.</li>
</ul><ul><li>Coordinates Board and committee meetings, including scheduling, agenda development, materials, and follow-up documentation.</li>
</ul><ul><li>Maintains accurate, organized, and confidential records of Board actions, resolutions, and compliance requirements.</li>
</ul><ul><li>Supports onboarding and engagement of new Board members, fostering strong and professional relationships.</li>
</ul><ul><li>Assists with Board retreats, strategic initiatives, and executive-level projects to advance organizational priorities.</li>
</ul><ul><li>Monitors governance compliance, including Board terms, roles, and adherence to bylaws and policies.</li>
</ul>
<p><b> Administrative Support:</b></p>
<ul>
<li>Manages complex executive calendars, schedules appointments, and coordinates meetings for the CEO and CFO.
</li></ul><ul><li>Schedules, coordinates, and supports meetings. Documents meeting minutes.</li>
</ul><ul><li>Troubleshoots minor technical issues for executives as needed.</li>
</ul><ul><li>Professionally manages phone calls, emails, and written correspondence.</li>
</ul><ul><li>Prepares documents, reports, and presentations. Has excellent written skills and is familiar with software to support executives' needs.</li>
</ul><ul><li>Arranges travel itineraries, including flights, accommodations, and transportation.</li>
</ul>
<p><b> Communication Liaison:</b></p>
<ul>
<li>Acts as a primary point of contact for internal and external stakeholders, including staff, clients, vendors, board members, and donors. Relays messages and facilitates communication with strong customer service skills.</li>
</ul><ul><li>Drafts, proofreads, and edits correspondence and other written materials on behalf of the executive team.</li>
</ul><ul><li>Maintains the highest professional and positive relationships with all contacts, representing the organization in a courteous and professional manner.</li>
</ul>
<p><b> Information Management:</b></p>
<ul>
<li>Manages confidential information with discretion and integrity, maintains electronic databases (e.g., PolicyStat) and physical filing systems to ensure organization and accessibility.</li>
</ul><ul><li>Conducts research, gathers data, and compiles reports as assigned by the executive team</li>
</ul>
<p><b> Financial Oversight and Policy Compliance:</b></p>
<ul>
<li>Tracks and ensures the accuracy of financial documentation, billing submissions, and expense-related processes in alignment with organizational policies.</li>
</ul><ul><li>Oversees the processing of invoices and expense reports, verifying compliance with organizational policies and signature authority guidelines.</li>
</ul><ul><li>Acts as a liaison between executives and team members to enforce financial procedures and resolve discrepancies.</li>
</ul>
<p><b>Administrative Leadership:</b></p>
<ul>
<li>Directly supervises one SFCJL Executive Assistant and is responsible for overseeing their performance.
</li></ul><ul><li>Provides guidance and oversight to administrative staff, establishing a dotted-line reporting relationship to campuswide Executive Assistants to ensure consistency in administrative practices.</li>
</ul><ul><li>Develops and implements standard operating procedures for administrative tasks across departments.</li>
</ul><ul><li>Mentors administrative personnel, offering training and support to enhance efficiency and professional development.</li>
</ul><ul><li>Coordinates and project manages compliance, licensing, and regulatory renewal activities by tracking key deadlines and deliverables, partnering with cross-functional teams to ensure timely completion and submission of required documentation.</li>
</ul><ul><li>Serves as a central point of contact for administrative coordination, promoting effective communication and collaboration among staff.</li>
</ul>
<p><b>JOB DETAILS</b></p><br>
<ul>
<li><b>Pay Rate: </b>$130,000 - $160,000</li>
<li><b>Hours:</b> Full-Time</li>
<li><b>Reports To:</b> Chief Executive Officer (CEO)</li>
<li><b>Provides Direct Supervision To:</b> Executive Assistant</li>
<li><b>Provides Dotted-Line Leadership To:</b> Campus Executive Assistants</li>
</ul>
<p><b>REQUIRED QUALIFICATIONS</b></p><br>
<ul>
<li>Bachelor's degree in Business Administration, Communications, Public Administration, or a related field preferred; or an equivalent combination of education and experience totaling at least eight (8) years.<br>
</li>
</ul><ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint, OneDrive) and other relevant software applications (e.g., Zoom, DocuSign) with experience maintaining executives' phone, calendar, and travel schedules using Microsoft Office. Ability to learn and troubleshoot new software applications as needs arise.</li>
</ul><ul><li>Strong communication skills, both written and oral, with the ability to interact effectively with individuals at all levels of the organization.</li>
</ul><ul><li>Exceptional organizational skills, with the ability to prioritize tasks, manage multiple deadlines, and adapt to changing priorities in a fast-paced environment.</li>
</ul><ul><li>Discretion and professionalism in handling sensitive information and confidential matters.</li>
</ul><ul><li>Attention to detail and accuracy in all work activities, ensuring high-quality deliverables and outcomes.</li>
</ul><ul><li>Ability to work independently with minimal supervision, while also functioning effectively as part of a collaborative team.</li>
</ul><ul><li>Flexibility and adaptability to accommodate the evolving needs and priorities of the organization.</li>
</ul><ul><li>Commitment to upholding ethical standards and promoting a positive organizational culture.</li>
</ul>
<p><b>PHYSICAL REQUIREMENTS</b></p><br>
<ul>
<li>Must be able to sit for up to 75% of the workday.</li>
</ul><ul><li>Must be able to stand and walk throughout the workday.</li>
</ul><ul><li>Must be able to push and pull up to 20 lbs. unassisted.</li>
</ul><ul><li>Must be able to lift up to 20 lbs.</li>
</ul><ul><li>Must be able to bend and reach.</li>
</ul><ul><li>Must have good manual dexterity for typing and operation of office machinery, including computers.</li>
</ul><div><h1 class="jobSectionHeader"><b>OUR INVESTMENT IN YOU</b></h1>
<p>
Full Benefits (Medical, Dental, &amp; Vision), 403(b) Retirement Plan, Paid Time Off (PTO), Tuition Reimbursement, Commuter Benefits, Weekday Shuttle Services to and from Glen Park Station.</p>
<h1 class="jobSectionHeader"><b><i>
San Francisco Campus for Jewish Living is committed to employing a diverse and inclusive workforce, and provide Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, marital status, sexual orientation, gender identity, status as a protected veteran, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.</i></b></h1>
<h1 class="jobSectionHeader"><b><i>Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.</i></b></h1></div></div>

Senior Executive Assistant

Apollo.io

<div><div><p>Apollo.io is the leading go-to-market solution for revenue teams, trusted by over 500,000 companies and millions of users globally, from rapidly growing startups to some of the world's largest enterprises. Founded in 2015, the company is one of the fastest growing companies in SaaS, raising approximately $250 million to date and valued at $1.6 billion. Apollo.io provides sales and marketing teams with easy access to verified contact data for over 210 million B2B contacts and 35 million companies worldwide, along with tools to engage and convert these contacts in one unified platform. By helping revenue professionals find the most accurate contact information and automating the outreach process, Apollo.io turns prospects into customers. Apollo raised a series D in 2023 and is backed by top-tier investors, including Sequoia Capital, Bain Capital Ventures, and more, and counts the former President and COO of Hubspot, JD Sherman, among its board members.</p></div><h2 class="jobSectionHeader"><b>
About the Role</b></h2>
<p>
We are looking for an exceptional Executive Assistant to partner directly with our Chief Product Officer (CPO) and help maximize the effectiveness, focus, and impact of the R&amp;D organization spanning Engineering, Product, Design, and Research.</p>
<p>
This role is far more than calendar management. The Executive Assistant will be a reliable, proactive operator who brings structure and precision to a fast-moving executive environment. You will help the CPO stay organized and effective across product strategy reviews, roadmap planning, cross-functional leadership syncs, and the day-to-day rhythm of leading a high-velocity R&amp;D organization. You will partner closely with Product, Design, Research, and Engineering leaders to keep the CPO's time, attention, and follow-through aligned with the organization's highest priorities.</p>
<p>
The ideal candidate is a career Executive Assistant who is proactive, highly organized, low-ego, deeply trustworthy, and energized by operating at the center of a fast-moving executive environment. You are comfortable managing complex logistics, coordinating cross-functional meetings with Product, Design, Research, and Engineering leadership, and supporting the operating cadence of a growing R&amp;D org. This role is based in San Francisco.</p>
<h2 class="jobSectionHeader"><b>
What You'll Do</b></h2>
<h3 class="jobSectionHeader"><b>CPO Support &amp; Operations (Primary)</b></h3>
<p>
Serve as the primary support partner to the CPO, enabling effective execution across scheduling, R&amp;D operations, and cross-functional collaboration.</p>
<ul>
<li>Own and proactively manage the CPO's calendar across daily, weekly, monthly, and quarterly horizons, ensuring time is allocated to the highest-priority activities.</li>
<li>Manage complex domestic and (as needed) international travel for the CPO, including itineraries, accommodations, briefs, and contingency planning.</li>
<li>Handle CPO expense reporting, approvals, and administrative workflows.</li>
<li>Handle select personal and confidential requests for the CPO with discretion.</li>
<li>Identify opportunities for the CPO to delegate work across Product, Design, Research, and Engineering leadership.</li>
<li>Provide ad hoc operational assistance to the Product, Design, and Research teams as needed.</li>
</ul><h3 class="jobSectionHeader"><b>Cross-Functional R&amp;D Leadership Support</b></h3>
<p>
Provide focused coordination across the R&amp;D leadership team, helping the CPO's direct reports and cross-functional partners (Engineering, Product, Design, Research) stay aligned on priorities and commitments.</p>
<ul>
<li>Monitor and maintain visibility into the calendars of key R&amp;D leaders, identifying scheduling conflicts and protecting focus time where needed.</li>
<li>Watch the CPO's inbox so messages from important stakeholders (executives, key partners, board members) are surfaced promptly and not lost in volume.</li>
<li>Triage, prioritize, and flag time-sensitive or high-importance communications, providing draft responses or summaries as needed.</li>
<li>Partner closely with Engineering, Product, Design, and Research leadership on priorities, communications, and meeting cadence.</li>
<li>Ensure the CPO is consistently aware of upcoming commitments and arrives prepared for product reviews, leadership syncs, and cross-functional meetings.</li>
<li>Handle select administrative requests and confidential matters with discretion.</li>
</ul><h3 class="jobSectionHeader"><b>Product &amp; Leadership Meeting Coordination</b></h3>
<p>
Coordinate logistics for the CPO's leadership, board-related, and strategic external meetings.</p>
<ul>
<li>Own scheduling and logistics for product strategy reviews, roadmap planning sessions, leadership offsites, and CPO-led external meetings with partners and candidates.</li>
<li>Support preparation of board and leadership materials related to product strategy &mdash; deck coordination, pre-read circulation, and day-of execution &mdash; in partnership with the CEO's and CFO's teams as needed.</li>
<li>Manage CPO-related distribution lists, calendar holds, and communication processes tied to leadership and cross-functional engagements.</li>
<li>Track follow-ups and action items from product reviews, leadership meetings, and strategic discussions, maintaining records for key stakeholders engaging with the CPO.</li>
<li>Ensure CPO board and leadership prep cycles are planned well in advance with clear ownership and deadlines.</li>
</ul><h3 class="jobSectionHeader"><b>R&amp;D Team &amp; Project Coordination</b></h3>
<p>
Help the CPO's organization run with rigor by supporting the operating cadence of Product, Design, Research, and Engineering.</p>
<ul>
<li>Gather, organize, and coordinate materials for recurring product and roadmap reviews, working with Product, Design, Research, and Engineering to ensure deadlines are met and materials are complete.</li>
<li>Organize and support recurring R&amp;D leadership meetings, monthly and quarterly business reviews, and key planning sessions.</li>
<li>Track action items, deliverables, and deadlines across the R&amp;D organization, proactively following up to ensure commitments are met.</li>
<li>Assist with creating, editing, and formatting executive presentations, roadmap documents, and org communications.</li>
<li>Partner with Product, Design, Research, and Engineering leadership to ensure the CPO has clear visibility into priorities, OKRs, and follow-through.</li>
</ul><h3 class="jobSectionHeader"><b>Core Team Support &amp; Accountability</b></h3>
<p>
Help maintain the systems that keep the Core Team aligned, accountable, and focused, particularly where the CPO's commitments intersect with the executive team.</p>
<ul>
<li>Support Core Team and Executive Staff operating cadences, including meetings, prep, follow-ups, and action tracking.</li>
<li>Partner with cross-functional stakeholders to create visibility into Core Team OKRs and commitments.</li>
<li>Help identify gaps in communication, ownership, and execution across the leadership team.</li>
<li>Support executive accountability by ensuring decisions, actions, and next steps are documented and followed through.</li>
</ul><h3 class="jobSectionHeader"><b>CPO Offsites &amp; Team Events</b></h3>
<p>
Plan, organize, and execute CPO-led offsites and R&amp;D team events.</p>
<ul>
<li>Plan, organize, and execute CPO offsites, R&amp;D leadership meetings, and team connection events.</li>
<li>Coordinate logistics, agendas, content, communications, surveys, and post-event follow-ups.</li>
<li>Partner with People, Workplace, and Internal Comms on event quality and team connection.</li>
<li>Help build a year-long view of CPO-org and R&amp;D team events.</li>
<li>Support contractor and vendor management for CPO offsites and events as needed.</li>
</ul><h2 class="jobSectionHeader"><b>What Success Looks Like</b></h2>
<p>
In this role, success means:</p>
<ul>
<li>The CPO's calendar is organized, protected, and optimized, with product reviews and cross-functional meetings coordinated seamlessly and well in advance.</li>
<li>Roadmap and product strategy reviews run smoothly because materials are gathered, consolidated, and distributed on time.</li>
<li>The CPO, Product, Design, Research, and Engineering teams feel well-supported with responsive, reliable operational assistance.</li>
<li>Internal and external partners experience Apollo's R&amp;D leadership as organized, professional, and easy to work with.</li>
<li>The CPO's inbox and calendar are monitored consistently, with high-priority items flagged and nothing important missed.</li>
<li>CPO leadership commitments and prep cycles are scheduled and managed well in advance.</li>
<li>CPO-led offsites and R&amp;D team events are polished, connected, and impactful.</li>
<li>The CPO trusts this person implicitly with sensitive information, confidential communications, and high-stakes logistics.</li>
</ul><h2 class="jobSectionHeader"><b>What You Bring</b></h2>
<ul><li>7+ years of executive support experience as a career Executive Assistant, ideally supporting a CPO, VP of Product, or C-level/senior leader overseeing a Product, Design, or R&amp;D organization at a high-growth technology company.</li>
<li>Based in San Francisco, with the ability to work in-office/hybrid to support the CPO's day-to-day rhythm.</li>
<li>Experience managing complex cross-functional calendars, including scheduling meetings with Product, Product Design, Research, Engineering, and executive leadership.</li>
<li><b>Communication:</b> Outstanding written and verbal communication skills; ability to draft polished, professional correspondence on behalf of the CPO.</li>
<li><b>Discretion:</b> Proven ability to manage highly confidential and sensitive strategic, product, and personnel information with absolute discretion.</li>
<li>Exceptional calendar, inbox, travel, and logistics management skills.</li>
<li>Ability to anticipate needs, identify risks, and solve problems before they escalate.</li>
<li>Comfort operating in ambiguity and creating structure from scratch.</li>
<li>Strong cross-functional stakeholder management skills, comfortable working across Product, Product Design, Research, Engineering, and Executive teams.</li>
<li>High ownership mindset with the ability to manage multiple workstreams and shifting priorities simultaneously.</li>
<li>Deep attention to detail and a strong bias toward follow-through.</li>
<li>Low ego, high EQ, and strong service orientation.</li>
<li>Experience with tools such as Google Workspace, Slack, expense systems, and project management tools preferred.</li>
<li>Familiarity with product development processes, roadmap planning, or experience in a Product, Product Design, or Research organization is a plus.</li>
</ul><h2 class="jobSectionHeader"><b>Ideal Candidate Profile</b></h2>
<p>
You may be a strong fit if you are:</p>
<ul>
<li>A career Executive Assistant and true partner to executives, not just a task manager.</li>
<li>Known for being five steps ahead.</li>
<li>Comfortable owning the details so busy leaders don't have to.</li>
<li>Trusted with confidential, strategic, and product-sensitive information.</li>
<li>Excellent at making busy leaders more effective through precision and care.</li>
<li>Energized by building systems and creating consistency, not just executing individual tasks.</li>
<li>Experienced supporting an R&amp;D, Product, or Engineering organization.</li>
<li>Based in San Francisco and comfortable with an in-office/hybrid working rhythm.</li>
<li>Naturally calm, organized, and reliable in a fast-paced, high-stakes environment.</li></ul><p></p><div><h3 class="jobSectionHeader"><b><br>
We are AI Native</b></h3>
<p>
Apollo.io is an AI-native company built on a culture of continuous improvement. We're on the front lines of driving productivity for our customers&mdash;and we expect the same mindset from our team. If you're energized by finding smarter, faster ways to get things done using AI and automation, you'll thrive here.</p>
<h3 class="jobSectionHeader"><b>
Why You'll Love Working at Apollo</b></h3>
<p>
At Apollo, we're driven by a shared mission: to help our customers unlock their full revenue potential. That's why we <b>take extreme ownership</b> of our work, <b>move with focus and urgency</b>, and <b>learn voraciously</b> to stay ahead.</p>
<p>
We invest deeply in your growth, ensuring you have the resources, support, and autonomy to <b>own your role and make a real impact</b>. Collaboration is at our core&mdash;we're <b>all for one</b>, meaning you'll have a team across departments ready to help you succeed. We encourage <b>bold ideas and courageous action</b>, giving you the freedom to experiment, take smart risks, and drive big wins.</p>
<p>
If you're looking for a place where your work matters, where you can push boundaries, and where your career can thrive&mdash;Apollo is the place for you.</p>
<p>
Learn more here!</p></div></div>

Executive Assistant, CPO

Serval

<div>
 <strong>
  <strong>
   Who We Are
   <br/>
   <br/>
  </strong>
 </strong>
 Serval is an AI-native automation platform transforming how enterprises operate. We build intelligent agents that understand real-world workflows and execute them end-to-end &mdash; replacing manual processes and rigid legacy systems with adaptive, learning software. Founded in early 2024, Serval is already trusted by companies like Fox, Notion, Perplexity, Vercel, and Brex to automate high-volume, high-friction operational work across their organizations.
 <br/>
 <br/>
 At the core of Serval is an agentic AI platform that turns natural language into production-grade workflows. Our agents don&rsquo;t just respond to requests &mdash; they reason, take action across systems, and continuously improve with usage. What began with operational use cases has quickly evolved into a horizontal AI automation layer used across IT, HR, Finance, Security, Legal, and Engineering.
 <br/>
 <br/>
 Our mission is to eliminate repetitive, manual work across the enterprise and give teams leverage through intelligent automation. Long term, we&rsquo;re building the universal AI operations layer &mdash; a system of agents that sits across business functions and runs the workflows that keep modern companies moving.
 <br/>
 <br/>
 We&rsquo;re backed by leading investors including Sequoia Capital, Redpoint Ventures, Meritech, First Round, General Catalyst, Elad Gil, and others.
 <br/>
 <br/>
 <strong>
  <strong>
   Role Overview
   <br/>
   <br/>
  </strong>
 </strong>
 As an Executive Assistant at Serval, you will act as a force multiplier for a member of our executive team. You will own scheduling complexity, coordinate logistics, streamline communication, and systematically remove operational friction so leadership can stay focused on the highest-impact priorities.
 <br/>
 <br/>
 This role has direct leverage on executive effectiveness. The right candidate will materially increase execution velocity and ensure leaders remain focused on what matters most. This is not a reactive administrative position &mdash; it requires anticipation, sound judgment, prioritization discipline, and operational rigor.
 <br/>
 <br/>
 You will gain visibility into company strategy, key initiatives, and growth decisions while playing a foundational role in scaling Serval's operations.
 <br/>
 <br/>
 <strong>
  <strong>
   What You&rsquo;ll Do
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Executive Support
  </li>
  <ul>
   <li>
    Own and optimize complex executive calendars, balancing competing internal and external priorities
   </li>
   <li>
    Triage inbound requests and safeguard leadership time using clear prioritization principles
   </li>
   <li>
    Coordinate domestic and international travel end-to-end, including dynamic adjustments
   </li>
   <li>
    Manage sensitive and confidential matters with discretion and sound judgment
   </li>
  </ul>
  <li>
   Operational &amp; Organizational Leverage
  </li>
  <ul>
   <li>
    Serve as a liaison across leadership, team members, candidates, and external partners
   </li>
   <li>
    Improve internal communication flow and organizational clarity
   </li>
   <li>
    Track initiatives, action items, and cross-functional dependencies to ensure follow-through
   </li>
   <li>
    Design and refine systems that increase executive and team-wide productivity
   </li>
  </ul>
  <li>
   Culture &amp; Office Support
  </li>
  <ul>
   <li>
    Support planning and execution of offsites, team events, and key leadership meetings
   </li>
   <li>
    Contribute to a structured, high-functioning in-office and virtual environment
   </li>
   <li>
    Assist with vendor coordination, subscriptions, asset management, and operational logistics
   </li>
  </ul>
 </ul>
 <strong>
  <strong>
   What You&rsquo;ll Need
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   2+ years supporting C-level executives or founders; startup experience strongly preferred
  </li>
  <li>
   Advanced calendar management skills with strong prioritization judgment
  </li>
  <li>
   Proactive operating style &mdash; you anticipate needs before they surface
  </li>
  <li>
   High attention to detail while managing multiple concurrent workstreams
  </li>
  <li>
   Clear, concise written and verbal communication skills
  </li>
  <li>
   Comfort operating in ambiguity and evolving priorities
  </li>
  <li>
   Strong discretion and professional judgment
  </li>
  <li>
   High technical fluency and enthusiasm for modern tools and workflows
  </li>
  <li>
   Excellent organizational and time-management discipline
  </li>
  <li>
   "No task is too small" mindset paired with strategic awareness
  </li>
  <li>
   Composed, professional presence in fast-moving environments
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   Nice to Have
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Experience supporting executives in high-growth tech startups (Series A&ndash;C)
  </li>
  <li>
   Familiarity with modern productivity and collaboration tools (e.g., Notion, Slack, Ashby, Salesforce)
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What we offer
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Impact: Be a key player in shaping the success of our product and company.
  </li>
  <li>
   Growth: Build a fundamentally new AI product offering with the support of our experienced team and investors. Grow rapidly with the company.
  </li>
  <li>
   Culture: Join a culture that values innovation, ownership, accountability, and fun.
   <br/>
   <br/>
  </li>
 </ul>
 Compensation Range: $100K - $190K
 <br/>
 <br/>
</div>


Executive Assistant

The Salvation Army

<div><p><b>OVERVIEW:</b></p>
<p>
The Program Assistant assists in providing our clients with a safe environment so they can begin addressing aspects of their lives in a peaceful setting. The Program Assistant is a frontline worker responsible for maintaining the safety, integrity, and security of the Recovery Housing Prorgam. The Program Assistant documents all daily activities and carries out administrative functions to support the program and its overall operations.</p>
<p><b>
DUTIES AND RESPONSIBILITIES:</b></p>
<ul><li>Perform all duties according to policy and procedure and our philosophy of care</li></ul>
<ul><li>Observe all persons entering and exiting the building</li></ul>
<ul><li>Document, inform, and report all incidents and daily activities that occur during shift</li></ul>
<ul><li>Stay engaged and responsive to maintain a safe, secure, responsive, inclusive, and non-discriminatory environment for clients</li></ul>
<ul><li>Maintain appropriate, professional, and ethical boundaries always with clients</li></ul>
<ul><li>Be punctual, flexible, and reliable</li></ul>
<ul><li>Answer the main facility telephone, take messages, and/or direct callers as appropriate</li></ul>
<ul><li>Facilitate medication observation according to policy and procedure</li></ul>
<ul><li>Support searches in the residence for contraband including alcohol, drugs, drug paraphernalia, and various other non-permitted items</li></ul>
<ul><li>Ensure clients are dressed appropriately while moving through the facility, are not in restricted areas, and are identifiable</li></ul>
<ul><li>Enforce house rules, procedures, and protocols for clients</li></ul>
<ul><li>Distribute sorted client mail as outlined in the procedure</li></ul>
<ul><li>Perform regular and regular security and wellness checks throughout the facility and throughout the shift</li></ul>
<ul><li>Assist in administering urine analysis testing and breath alcohol testing for clients</li></ul>
<ul><li>Adhere to privacy and integrity protocols of clients and their sample</li></ul>
<ul><li>Assist in emergency disaster responses, emergency drills, and actual emergencies at the extended recovery facility</li></ul>
<ul><li>Respond to all unusual incidents with notification to all stakeholders</li></ul>
<ul><li>Respond to calls for assistance from other departments of the Center to prevent interference or disruption to operations</li></ul>
<ul><li>Assist in the admissions and exits of clients as directed by the Program Director</li></ul>
<ul><li>Maintain overall direction and structured priorities within a frequently changing project scope</li></ul>
<ul><li>Assist with sanitization of program high-touch surfaces to maintain a healthy and safety program facility</li></ul>
<ul><li>Program Assistants who are bilingual in Spanish will be responsible for verbal and written communication for Spanish-speaking participants, for which a bilingual premium would apply</li></ul>
<ul><li>Other related duties as required</li></ul>
<p><b>
EDUCATION AND EXPERIENCE:</b></p>
<ul><li>Experience and ability to work successfully with issues of substance abuse, mental illness, and other potential barriers to self-sufficiency</li></ul>
<ul><li>High school diploma or equivalent (Required)</li></ul>
<ul><li>CA Driver's License (Preferred)</li></ul>
<ul><li>Bilingual in Spanish (Preferred)</li></ul>
<ul><li>First Aid and CPR certification (within first seven days of employment &ndash; company provided)</li></ul>
<ul><li>As required, Tuberculosis clearance (within first fourteen days of employment, company provided)</li></ul>
<p><b>
SKILLS AND ABILITIES:</b></p>
<ul><li>Bilingual in Spanish (Preferred)</li></ul>
<ul><li>Proficiency with Microsoft Office and Modern Office Equipment</li></ul>
<ul><li>Integrity to handle sensitive information in a confidential manner</li></ul>
<ul><li>Excellent organizational skills and ability to multi-task with follow-through</li></ul>
<ul><li>Culturally competent and able to work with a highly diverse population</li></ul>
<ul><li>Knowledge of co-occurring disorders and trauma-informed environment</li></ul>
<p><b>
PHYSICAL REQUIREMENTS:</b></p>
<ul><li>Ability to lift up to 25 lbs. (usually file boxes)</li></ul>
<p><b>
EQUIPMENT USED:</b></p>
<ul><li>Modern Office Equipment and Relevant Software</li></ul>
<p><b>
ADA Statement:</b></p>
<p>
Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result.</p>
<p><b>
Acknowledgment of Religious Purposes of The Salvation Army:</b></p>
<p>
The employee acknowledges that he/she has been informed and understands The Salvation Army&rsquo;s religious purpose and status as a church. The employee agrees that he/she shall do nothing to his/her relationship with The Salvation Army as an employee to undermine its religious mission. The employee agrees and understands that his/her services are a necessary part of The Army&rsquo;s</p>
<p>
religious purposes and his/her work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army&rsquo;s religious purposes.</p>
<p><b>
At-Will:</b></p>
<p>
I hereby understand and acknowledge that, unless otherwise defined by applicable law, any employment relationship with this organization is of an &ldquo;at-will&rdquo; nature, which means that the Employee may resign at any time and the Employer may discharge the Employee at any time with or without cause. It is further understood that this &ldquo;at will&rdquo; employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.</p><p>
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities<br>
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</p></div>

Program Assistant - Wells Place

San Francisco Opera Association

<div><p><b>PURPOSE: </b>The Assistant to the Executive Offices will provide general administrative support to the Office of the General Director, with a focus on the General Director&rsquo;s schedule, correspondence, and travel, and logistics for board and committee meetings.</p><p><b>
ESSENTIAL JOB FUNCTIONS:</b></p><ul><li>
Manages the General Director&rsquo;s schedule and travel arrangements and supports the General Director in prioritizing ongoing projects and daily tasks.</li><li>
Coordinates and manages administrative duties for the Office of the General Director, including expense reports and invoicing, data management, event assistance, donor acknowledgement tracking, email communication, managing visitors and telephone calls, and opening and sorting General Director&rsquo;s mail.</li><li>
Maintains the Office of the General Director to ensure a welcoming environment for staff and visitors.</li><li>
Manages board meeting (full, executive and various committees as assigned) logistics (e.g., schedules, timelines, notifications, correspondence, materials, vendors, compliance issues, post meeting follow-up and archiving).</li><li>
Takes and writes formal minutes for meetings of the board of directors, executive committee and finance committee.</li><li>
Updates and maintains board documents and data (e.g., committees, rosters, directory, handbook, orientation materials).</li><li>
Corresponds with and assists board members as needed; serves as staff liaison for all Board-related events and primary liaison for internal and external inquiries related to the Board of Directors.</li><li>
Assists with numerous logistical elements pertaining to the Board of Directors, including monitoring deadlines and deliverables, content preparation, and event planning.</li><li>
Works with the Chief of Staff to ensure seamless information flow to and from the General Director, around donor meetings, correspondence, events, etc.</li><li>
Works with the Chief of Staff to ensure the General Director is informed of and prepared for upcoming commitments and responsibilities, and to ensure appropriate follow-up.</li><li>
Assists with company wide communications, meetings, and social gatherings.</li><li>
Assists the General Director at performances, cast parties, and events as needed (some evening and weekend work required).</li><li>
Manages and maintains office supplies.
</li><li>Performs other job-related duties as assigned.</li></ul><p><b>
EDUCATION:</b>
</p><ul><li>Bachelor&rsquo;s degree from an accredited college or university, or equivalent work experience.</li></ul><p><b>
EXPERIENCE:</b></p><ul><li>
Minimum of two years&rsquo; experience providing administrative support preferred.</li><li>
Experience working in a performing arts or non-profit organization preferred.</li></ul><p><b>
PREREQUISITE SKILLS &amp; REQUIREMENTS:</b></p><ul><li>
Knowledge of operatic repertoire or the performing arts preferred.
</li><li>Ability to work some extended, flexible hours (some evenings and weekends).</li><li>
Performs tasks accurately, with great attention to detail.</li><li>
Ability to thrive in a fast-paced, rapidly changing environment.</li><li>
Outstanding communication, both written and verbal.
</li><li>Excellent organizational skills.</li><li>
Proficiency in Microsoft Office suite (Word, Excel, Powerpoint, Teams, Outlook) and G Suite.</li><li>
Demonstrated experience in preparing presentation materials for staff and board-level audiences including use of PowerPoint.</li><li>
Ability to work independently, exercising good judgment and follow-through.</li><li>
Must maintain a very high level of confidentiality.</li><li>
Ability to prioritize diverse and multiple tasks, maintaining flexibility and attention to detail.</li><li>
Outstanding interpersonal skills including the ability to interact with Board members, artists, staff, the public, and volunteers in a persuasive, professional, diplomatic and friendly manner.</li><li>
Keep a clean and tidy working environment.
</li><li>Must perform the functions of the position in a safe manner.</li><li>
Reliable attendance and punctuality.</li></ul></div>

Assistant to the Executive Offices

Goodfire

<div><div><h2 class="jobSectionHeader"><b>About Goodfire</b></h2>
<p>
Goodfire is a research company using interpretability to understand, learn from, and design AI systems. Our mission is to build the next generation of safe and powerful AI&mdash;not by scaling alone, but by understanding the intelligence we're building.<br>
<br>
Scaling has proven powerful, but today's approach is fundamentally limited: we can't meaningfully understand, debug, or shape what models learn. Every engineering discipline has been gated by fundamental science and AI is at that inflection point now.</p>
<p>
We're advancing the science of how AI systems actually work. Treating models as black boxes is an unnecessary handicap&mdash;we have access to the structures inside them, and understanding those structures lets us steer what models learn, make them safer and more useful, and extract the vast knowledge they contain. Our goal is to make AI that can be understood, debugged, and shaped like software.</p>
<p>
Goodfire is a public benefit corporation headquartered in San Francisco with a team of the world&rsquo;s top interpretability researchers and engineers from organizations like OpenAI and DeepMind. We're backed by over $200M from B Capital, Menlo Ventures, Lightspeed, Eric Schmidt, and others.</p></div><div><h2 class="jobSectionHeader"><b>
About the role</b></h2>
<p>
We&rsquo;re searching for an Executive Assistant who will support our COO and Principal Investigator- someone who will make it their mission to protect their time and attention so they can stay focused on the highest-impact work. You&rsquo;ll own their calendar and inboxes, orchestrate travel and meeting logistics, assist with personal tasks, coordinate internal and external meetings, and partner closely with our Operations team to create an exceptional employee experience.</p>
<p>
The work is intense and fast-paced. We&rsquo;re looking for someone who can keep pace without ever lowering their standards for excellence. No two days will look the same and you&rsquo;ll face problems that don&rsquo;t come with a playbook. If you thrive in ambiguity, love bringing order to complexity, and find genuine joy in making helping people and an organization run better, we&rsquo;d love to hear from you!</p>
<h2 class="jobSectionHeader"><b>
Who you are</b></h2>
<p>
You care deeply, have an exceptionally high bar for quality, are relentlessly organized, have strong communication skills, and are energized by solving problems. You thrive in high-growth environments where priorities shift quickly, take pride in flawless execution, and treat every challenge, whether rescheduling a board meeting or sourcing last-minute catering, as an opportunity to do valuable and meaningful work. You also understand that strong executive support is built on strong relationships, so you have a desire to invest in earning trust across the organization to become a reliable partner to everyone in the organization.</p>
<h3 class="jobSectionHeader"><b>
Preferred qualifications</b></h3>
<ul><li>Experience working in a fast-paced, early-stage startup environment</li>
<li>Prior experience supporting C‑level executives in a venture‑backed startup</li>
<li>Comfort negotiating with vendors and managing complex calendars across time zones</li>
<li>Demonstrated success planning multi‑day off‑sites or customer events</li>
<li>Proficiency with modern productivity tools (e.g., Google Workspace, Notion, Slack</li>
</ul><h2 class="jobSectionHeader"><b>Our values</b></h2>
<p>
Goodfire is looking for individuals who embody our values and share our deep commitment to making interpretability accessible. We are building a team first and foremost.</p>
<p><b>
Put mission and team first</b></p>
<p>
All we do is in service of our mission. We trust each other, deeply care about the success of the organization, and choose to put our team above ourselves.</p>
<p><b>
Improve constantly</b></p>
<p>
We are constantly looking to improve every piece of the business. We proactively critique ourselves and others in a kind and thoughtful way that translates to practical improvements in the organization. We are pragmatic and consistently implement the obvious fixes that work.</p>
<p><b>
Take ownership and initiative</b></p>
<p>
There are no bystanders here. We proactively identify problems and take full responsibility over getting a strong result. We are self-driven, own our mistakes, and feel deep responsibility over what we&rsquo;re building.</p>
<p><b>
Action today</b></p>
<p>
We have a small amount of time to do something incredibly hard and meaningful. The pace and intensity of the organization is high. If we can take action today or tomorrow, we will choose to do it today.</p>
<h2 class="jobSectionHeader"><b>
Where we work</b></h2>
<p>
We are hiring for this position in our San Francisco office who&rsquo;d be onsite 5 days a week.</p>
<h2 class="jobSectionHeader"><b>
What we offer</b></h2>
<p>
This role offers market competitive salary, equity, and competitive benefits.</p>
<p>
The expected salary range for this position is $100,000-$200,000.</p>
<p>
This role reports into Executive Operations.</p>
<p>
Most importantly, you'll have the opportunity to join a vital mission at an important point in its trajectory &mdash; we are developing groundbreaking technology with a world-class team on the critical path to ensuring a safe and beneficial future for humanity. If you want to do your life&rsquo;s work with us, even if you believe you do not meet every single requirement, apply now.</p></div></div>

Bridges Dental

<div><div><div><b>Benefits:</b></div>
<ul><li>401(k)</li>
<li>Employee discounts</li>
<li>Health insurance</li>
<li>Paid time off</li>
</ul></div><div><div>Job Summary</div>
<div>Bridges Dental is a spa-like, cosmetic and restorative, boutique dental office in the heart of Union Square, San Francisco. Our practice is seeking a qualified and caring Dental Assistant to join our team 3 days per week (Tuesdays, Wednesdays, Thursdays). We provide top-notch dental care that makes our patients feel like family in our warm and welcoming environment. You will assist the dentist during exams and dental procedures, complete administrative tasks such as maintaining digital dental records, and perform some dental lab work. We are dedicated to providing exceptional patient care in a relaxing environment and are looking for a part-time, fabulous, upbeat, kind, gentle, thorough, and professional assistant to join our team.</div><div><br>
</div>
<div>The ideal candidate has an associate's degree from a certified school and previous experience as a Dental Assistant. Registered Dental Assistant not necessary, but competitive compensation based on experience and will be higher as an RDA. If you&rsquo;re friendly, outgoing, and committed to creating a fantastic dental experience, we want to hear from you!</div><div><br>
</div>
<div>Benefits/Perks</div>
<ul><li>Supportive and collaborative dental team</li>
<li>Wonderful longterm patient base</li>
<li>3 days per week (Tuesday, Wednesday, Thursday)</li>
<li>Competitive Compensation based on experience</li>
<li>Opportunities for growth and continuing education</li>
<li>401k</li>
<li>Healthcare</li>
</ul><div>Responsibilities</div>
<ul><li>Welcome patients and make them feel at ease and informed for the procedure</li>
<li>Accurately record dental and medical history</li>
<li>Assist Dr. Bridges during procedures and exams</li>
<li>Prepare, disinfect, and sterilize dental treatment rooms, equipment, and instruments</li>
<li>Follow infection control and sterilization protocols</li>
<li>Take digital X-rays and photographs as needed</li>
<li>Adhere to all health and safety regulations and office policies</li>
<li>Support the team in keeping the day running smoothly</li>
</ul><div>Qualifications</div>
<ul><li>Associate&rsquo;s Degree from a school certified by the Commission on Dental Accreditation</li>
<li>Strong computer and data entry skills</li>
<li>Excellent communication and customer service skills</li>
<li>Ability to provide high-quality patient care</li>
<li>Current digital X-ray certification and sterilization education required</li>
<li>CPR certification helpful, but not necessary</li>
<li>Experience and knowedge of cometic dental procedures highly beneifical
</li></ul><div>If you're looking for a dental practice where you can build relationships with patients, be part of a supportive team, and take pride in the work you do, we'd love to hear from you!</div><div><br>
</div>
<div>Please send your resume and a brief description about yourself. Our current assistant is moving out of the country at the end of August, so we are looking for a special team member to replace her before she leaves.<br>
We look forward to meeting you!<br>
</div><div>Thank you!<br>
Team Bridges Dental</div>
<div>www.bridges-dental.com</div></div></div>

Dental Assistant

Explore 117+ Part time executive assistant in San Francisco this August. Find roles across top companies and apply now to boost your career.

117 part time executive assistant jobs In San Francisco

Senior Executive Assistant

Executive Assistant, CPO

Executive Assistant

Program Assistant - Wells Place

Assistant to the Executive Offices

Executive Assistant

Dental Assistant