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legal workplace experience coordinator

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marketing & administration coordinator

people culture coordinator

Hotwire

<div><b>Company Description</b><p><br>
We are the global communications and marketing consultancy that powers the world's most innovative tech brands. We are a group of expert communicators who are fanatical about tech and are here to help businesses ignite their possibilities. Our local experience and global scale allow us to deliver bold but pragmatic comms guidance to tech companies all over the world.</p><p>
When you work with us, we connect and support you in a way that allows you to achieve limitless success and career growth. We are curious, ambitious and connected, but most of all we are one team working together to be the global alternative.</p><p><b>
It's all about tech</b></p><p>
We're fanatical about technology. Our tech understanding, experience, and network help spark audience curiosity across all aspects of communications, branding and digital marketing. At Hotwire, we aim to be the best consultancy our clients and our people will ever work with. At the heart of this ambition is our belief that you can achieve limitless success when working with Hotwire. We build this belief on three core pillars:</p><ul><li><b><i>
We build our business with you</i></b><br>
<i>Together, we work with you to ignite possibility. We do so by creating an environment that drives careers, provides the best employee experiences and builds expertise to shape the world we live in. It's our mission to be the most inspiring consultancy you'll ever work with.</i></li><li><b><i>
We are connected in every sense</i></b><br>
<i>Our global network brings together different cultures from our global offices, top minds, ideas, and expertise worldwide. Our teams deliver bold but pragmatic integrated comms guidance as one consistent team.</i></li><li><b><i>
We offer a different sort of consultancy experience</i></b><br>
<i>Our campaigns are data-driven and created for impact. Our insight-led thinking and strategic know-how allows us to create work that makes people sit up and take action. And we have fun doing it.</i></li></ul><br>
<b>
Job Description</b><p><br>
We're looking for a proactive and highly organised People &amp; Culture Coordinator to join our People &amp; Culture team. This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys bringing structure to busy workloads, and takes pride in delivering exceptional work.</p><p>
As a key member of the team, you'll support a broad range of People &amp; Culture initiatives and day-to-day operations, helping to create a seamless employee experience across the business. You'll be someone who loves staying organised, has exceptional attention to detail, and enjoys seeing projects through from start to finish.</p><p>
You'll be confident working autonomously while collaborating with stakeholders across the business. Trusted with sensitive information, you'll demonstrate professionalism, discretion and integrity at all times. You're a natural relationship builder who communicates well, takes initiative, and is always looking for ways to improve processes and contribute to the team's success.</p><p>
Most importantly, you're curious, eager to learn, and excited to take on new challenges. You enjoy being part of a collaborative, people-focused culture where no two days are the same.</p><p>
If you're passionate about people, thrive on organisation, and are looking to build your career within a supportive and energetic team, we'd love to hear from you.</p><p></p><p><b><br>
Responsibilities include supporting the full employee lifecycle from day-to-day P&amp;C Operations:
</b></p><ul><li>Support the recruitment process by posting roles, scheduling interviews, preparing offers</li><li>
Own weekly recruiting progress and system updates in Smartrecruiters</li><li>
Assist in the creation of various forms, documents, spreadsheets and presentations</li><li>
Help implement P&amp;C initiatives and projects</li><li>
Identify and provide recommendations to improve culture and business operations</li><li>
Coordinate new hires and contractors pre-boarding activities and onboarding schedule</li><li>
Manage the learning and development schedule and P&amp;C calendar as needed</li><li>
Assist with policy updates and regular handbook updates</li><li>
Maintain employee personnel files in company HRIS</li><li>
Assist in all employee lifecycle processes from new hire documentation and onboarding through to termination</li><li>
Communicate employee changes to the US Finance team and support with various crossover items such as payroll updates, contract addendums, new hires, exits etc.</li><li>
Collaborate with the global P&amp;C team on various initiatives including monthly reporting, events, etc.</li><li>
Utilize people admin systems (Rippling, Salesforce, Adobe Sign, Smartrecruiters, Egnyte), and pull data for reporting as needed</li><li>
Communicate with outside vendors such as Checkr, HireRight, etc. as needed</li><li>
Ensure all Company Holidays and PTO requests are up to date in Strategic Time Planner weekly</li><li>
Own all background checks and audit requests</li><li>
Own all 401k administration and transfers through Fidelity</li><li>
Manage the P&amp;C alias inbox, ensuring quick response times and escalate problems as needed</li><li>
Communicate various employee issues to P&amp;C Business Partners</li></ul><br>
<b>
Qualifications</b><br>
<ul><li>
Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>
1+ years of experience in a Human Resources, People Operations, or HR Coordinator role.</li><li>
Strong HR administration and employee lifecycle support experience.</li><li>
Experience working with HRIS platforms and a genuine interest in HR technology and systems.</li><li>
Interest or exposure to Learning &amp; Development programs and initiatives.</li><li>
Experience preparing reports and analyzing HR data is a plus.</li><li>
Proficient in Microsoft Office Suite, with strong skills in Excel and PowerPoint.</li></ul><p><b>
Skills &amp; Attributes</b></p><ul><li>
Exceptional attention to detail and strong organizational skills.</li><li>
Positive, proactive, and solutions-oriented mindset.</li><li>
Excellent interpersonal, verbal, and written communication skills.</li><li>
Ability to build strong relationships and communicate effectively with employees and stakeholders at all levels.</li><li>
Confident adapting communication and influencing style to suit different audiences.</li><li>
Passion for creating a positive employee experience and supporting professional growth and development.</li><li>
Energetic, collaborative, and eager to contribute to a high-performing team.</li><li>
Comfortable managing multiple priorities in a fast-paced, dynamic environment.</li><li>
Strong sense of accountability, integrity, and commitment to delivering high-quality work and HR best practices</li></ul><br>
<b>
Additional Information</b><p><br>
You&rsquo;ll Bring:</p><ul><li>
At least one prior internship experience.</li><li>
Outstanding organizational and time management skills.</li><li>
Exceptional attention to detail.</li><li>
Strong verbal and written communication skills &ndash; having an opinion is a must!</li><li>
Proficiency with general office tools and platforms such as the Microsoft Suite, Slack, and media tools.</li><li>
Ability to adapt quickly to new technologies and industry trends.</li><li>
Proactive problem-solving skills and a creative mindset.</li><li>
Strong teamwork and collaboration abilities.</li><li>
A passion for continuous learning and professional development.</li><li>
Skills in managing competing priorities and knowing how to execute and prioritize tasks effectively.</li></ul><p>
Comensation range $60-78k</p><p>
The range listed is just one component of Hotwire&rsquo;s total compensation package for employees, which includes bonus opportunities and a variety of benefits mentioned above. Hotwire takes into consideration a candidate&rsquo;s education, training, and experience, as well as the position&rsquo;s work location, expected work to be performed, required travel (if any), external market and internal value, and internal pay alignment when determining the salary level for potential new employees. A potential new employee&rsquo;s salary history will not be used in compensation decisions.</p><div></div><p><i>
Hotwire is an equal opportunity employer. We are committed to fostering an inclusive, equitable, and respectful workplace where everyone can be limitless. We welcome applications from all backgrounds and do not discriminate on the basis of race, gender, disability, age, sexual orientation, religion, or any other protected characteristic. In line with UK employment law and our global DEIB values, we actively promote fair treatment and equal access to opportunities for all</i>.</p></div>

People & Culture Coordinator

Arine

<div><div><p>Based in San Francisco, Arine is a rapidly growing healthcare technology and clinical services company with a mission to ensure individuals receive the safest and most effective treatments for their unique and evolving healthcare needs.</p>
<p>
Frequently, medications cause more harm than good. Incorrect drugs and doses costs the US healthcare system over $528 billion in waste, avoidable harm, and hospitalizations each year. Arine is redefining what excellent healthcare looks like by solving these issues through our software platform (SaaS). We combine cutting edge data science, machine learning, AI, and deep clinical expertise to introduce a patient-centric view to medication management, and develop and deliver personalized care plans on a massive scale for patients and their care teams.</p>
<p>
Arine is committed to improving the lives and health of complex patients that have an outsized impact on healthcare costs and have traditionally been difficult to identify and address. These patients face numerous challenges including complicated prescribing issues across multiple medications and providers, medication challenges with many chronic diseases, and patient issues with access to care. Backed by leading healthcare investors and collaborating with top healthcare organizations and providers, we deliver recommendations and facilitate clinical interventions that lead to significant, measurable health improvements for patients and cost savings for customers.</p>
<p><b>
Why is Arine a Great Place to Work?:</b></p>
<p></p>
<p><b>Outstanding Team and Culture -</b> Our shared mission unites and motivates us to do our best work. We have a relentless passion and commitment to the innovation required to be the market leader in medication intelligence.
</p><p><b>Making a Proven Difference in Healthcare -</b> We are saving patient lives, and enabling individuals to experience improved health outcomes, including significant reductions in hospitalizations and cost of care.</p>
<p><b>
Market Opportunity -</b> Arine is backed by leading healthcare investors and was founded to tackle one of the largest healthcare problems today. Non-optimized medications therapies which cost the US 275,000 lives and $528 billion annually.</p>
<p><b>
Dramatic Growth -</b> Arine is managing more than 18 million lives across prominent health plans after only 4 years in the market, and was ranked 236 on the 2024 Inc. 5000 list and was named the 5th fastest-growing company in the AI category.</p></div><p><b>
The Role:</b></p>
<p>
We are looking for a detail-oriented and people-first Recruiting Coordinator to join our People team in a temporary capacity, reporting to the Senior Recruiting Manager. As Recruiting Coordinator, you will be the operational engine behind a high-volume clinical hiring program, ensuring every candidate moves through the process with speed, accuracy, and care. You will work closely with the Senior Recruiting Manager to support logistics across scheduling, offer letters, compliance administration, and candidate communications for our Clinical Care team.</p>
<p>
The Clinical Care team delivers clinical services directly to our customers, and the Recruiting Coordinator plays an essential role in keeping that team staffed and supported. Every interaction you have with a candidate reflects Arine's values and shapes their experience with our brand.</p>
<p><b>
What You'll Be Doing:</b></p>
<p><i>
Scheduling &amp; Interview Coordination</i></p>
<ul>
<li>Coordinate and schedule interviews between candidates and hiring managers in a timely, professional manner</li>
<li>Manage scheduling across multiple active requisitions simultaneously, keeping each organized and on track in our ATS</li>
<li>Proactively communicate with candidates to confirm logistics and keep them informed throughout the process</li>
</ul>
<p><i>Offer Letters</i></p>
<ul>
<li>Prepare and send accurate offer letters in coordination with the recruiting team</li>
<li>Ensure offer details are thoroughly reviewed and error-free before delivery to candidates</li>
</ul>
<p><i>Compliance &amp; Pre-Employment Administration</i></p>
<ul>
<li>Initiate and track background checks and drug screenings for all incoming hires via Checkr</li>
<li>Monitor compliance status and follow up proactively to prevent delays in the onboarding pipeline</li>
<li>Maintain accurate records to support compliance tracking and audit requirements</li>
</ul>
<p><i>Candidate Communications &amp; Experience</i></p>
<ul>
<li>Serve as a responsive and empathetic point of contact for candidates throughout the hiring process</li>
<li>Deliver clear, warm, and professional communications that reflect Arine's employer brand</li>
<li>Ensure every candidate, regardless of outcome, feels respected, informed, and valued</li>
</ul>
<p><b>Our Ideal Candidate Possesses:</b></p>
<ul>
<li>1&ndash;3+ years of experience in recruiting coordination, HR operations, or a similar role in a fast-paced environment</li>
<li>Exceptional attention to detail and a track record of accuracy in high-volume administrative work</li>
<li>Strong written communication skills, with the ability to craft professional and warm candidate-facing messages</li>
<li>Demonstrated ability to independently manage multiple priorities and meet tight deadlines without sacrificing quality</li>
<li>A genuine sense of empathy and a candidate-first mindset - you understand that every touchpoint shapes someone's perception of Arine</li>
<li>Comfort operating autonomously with minimal oversight, while knowing when to escalate</li>
<li>Familiarity with an Applicant Tracking System (ATS); experience with Rippling preferred (Greenhouse also accepted)</li>
<li>Experience with pre-employment compliance processes (background checks, drug screenings); familiarity with Checkr is a strong plus</li>
<li>Experience supporting clinical or healthcare hiring is a plus, but not required</li>
</ul>
<p><b>Remote Work Requirements:</b></p>
<ul>
<li>An established private work area that ensures information privacy</li>
<li>Reliable internet capable of low latency with the ability to carry video and voice calls without breaking up</li>
<li>This role is remote, but you will be required to come to on-site meetings multiple times per year. This may be in the interview process, onboarding, and team meetings</li>
</ul>
<p><b>Perks:</b></p>
<p>
Joining Arine offers you a dynamic role and the opportunity to contribute to the company's growth and shape its future. You'll have unparalleled learning and growth prospects, collaborating closely with experienced Clinicians, Engineers, Software Architects, and Digital Health Entrepreneurs.</p>
<p>
This is a temporary employee role with an anticipated duration of 3 months.</p>
<p>
The posted range represents the expected hourly rate for this position and does not include any other potential components of the compensation package, benefits, and perks. Ultimately, the final pay decision will consider factors such as your experience, job level, location, and other relevant job-related criteria. The hourly pay rate for this position is: $20-25/hour.</p><div><p><b>
Job Requirements:</b></p>
<ul>
<li>Ability to pass a background check</li>
<li>Must live in and be eligible to work in the United States</li>
</ul>
<p><b>Information Security Roles and Responsibilities:</b></p>
<p>
All staff at Arine are expected to be part of its Information Security Management Program and undergo periodic training on Information Security Awareness and HIPAA guidelines. Each user is responsible to maintain a secure working environment and follow all policies and procedures. Upon hire, each person is assigned and must complete trainings before access is granted for their specific role within Arine.</p>
<p><i>
Arine is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace where all employees are treated with fairness and respect. We do not discriminate on the basis of race, ethnicity, color, religion, gender, sexual orientation, age, disability, or any other legally protected status. Our hiring decisions and employment practices are based solely on qualifications, merit, and business needs. We encourage individuals from all backgrounds to apply and join us in our mission.</i></p>
<p>
Check our website at <b><i>https://www.arine.io</i></b>. This is a unique opportunity to join a growing start-up revolutionizing the healthcare industry!</p>
<p><b><i>
Job Offers: Arine uses the arine.io domain and email addresses for all official communications. If you received communication from any other domain, please consider it spam.</i></b></p>
<p><b><i>
Note to Recruitment Agencies: We appreciate your interest in finding talent for Arine, but please be advised that we do not accept unsolicited resumes from recruitment agencies. All resumes submitted to Arine without a prior written agreement in place will be considered property of Arine, and no fee will be paid in the event of a hire. Thank you for your understanding.</i></b></p></div></div>

Recruiting Coordinator (Temporary)

Dialog

<div><div><div>Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.</div>
<div></div>
<div>We are a multi-disciplinary practice of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what&rsquo;s next. We&rsquo;re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and Canada's Greenest Employers, committed to using our design practice as a force for good in the world.</div><div></div><div><p><br>
We are seeking an organized and detail-oriented <b>Marketing &amp; Administration Coordinator</b> to join our team. Working closely with architects, urban designers, interior designer, and firm leadership, you will play a key role in researching, coordinating and producing proposals, qualifications packages, presentations, and other pursuit materials that showcase our expertise and vision. In addition to supporting marketing and business development efforts, you will contribute to the day-to-day administration of our studio, helping ensure a professional, organized, and collaborative environment. The ideal candidate is an exceptional writer, strong communicator, and proactive problem solver with an interest in architecture, engineering, and construction industry.</p>
</div></div>
<div><div><h3 class="jobSectionHeader"><b>How you'll make a difference:</b></h3><div><div><h3 class="jobSectionHeader"><b>
Marketing &amp; Proposal Support</b></h3>
<ul><li>Support pursuit planning, strategy development, and proposal production through research, coordination, content development, and collaboration with project teams across the firm.</li>
<li>Draft, edit, and proofread proposal content including cover letters, executive summaries, project descriptions, team qualifications, resumes, interview materials, and other pursuit-related content.</li>
<li>Coordinate and produce proposals, qualifications packages, and presentation materials in collaboration with project teams across the firm.</li>
<li>Maintain our customer relationship management database for contact information, opportunity tracking, and proposal production.</li>
<li>Collaborate with and support marketing team members across the larger marketing team on practice-wide marketing projects and campaigns.</li>
<li>Assist with industry/client/market sector research.</li>
<li>Coordinate pursuit schedules, deadlines, and submission requirements.</li>
<li>Review RFQs/RFPs and develop compliance matrices and submission checklists.</li>
<li>Develop resumes, project sheets, references, and other proposal content.</li>
<li>Support interview preparation, presentation development, and pursuit logistics.</li>
<li>Maintain proposal templates, boilerplate content, and marketing collateral.</li>
</ul><h3 class="jobSectionHeader"><b>Administration Support</b></h3>
<div><ul><li>Support meeting and event coordination.</li>
<li>Assist with office supply ordering and vendor coordination.</li>
<li>Coordinate shipping, deliveries, and administrative logistics.</li>
<li>Assist studio leadership with general administrative support as needed.</li>
</ul></div></div></div></div></div><div><div><h3 class="jobSectionHeader"><b>Who you are:</b></h3><div><div><div>
<ul><li>3-5 years of experience in marketing, proposals, business development, or communications within a professional services environment.</li>
<li>Strong business writing, editing, and proofreading skills with exceptional attention to detail.</li>
<li>Highly organized with strong project management and time management abilities.</li>
<li>Demonstrated ability to manage multiple concurrent pursuits and deadlines in a fast-paced, deadline-driven environment with minimal supervision.</li>
<li>Strong visual communication skills and proficiency in Adobe InDesign.</li>
<li>Proficiency in Microsoft Office, including Word, PowerPoint, and Excel.</li>
<li>Professional and confident communicator with strong interpersonal skills.</li>
<li>Experience with CRM platforms such as Unanet or similar systems is an asset.</li>
<li>Experience in architecture, engineering, planning, landscape architecture, construction, real estate, or a related professional services environment is strongly preferred.</li>
<li>A self-starter, who is willing to roll up your sleeves and get stuff done!</li>
</ul></div></div></div></div></div><div><div>$75,000 - $85,000 a year</div><div><i>
At DIALOG, we believe compensation should reflect the unique talent each person brings to our team. We look at annual market data to understand how different roles are compensated in our industry, but we also recognize that your experience, skills, location, and the impact you make all play a part in shaping your total rewards. Because of this, final offers may differ from the ranges listed - we want to make sure everyone is recognized in a manner that is fair, competitive, and true to the value they bring.</i></div></div>
<div><div><b>Don&rsquo;t meet every single requirement? We still encourage you to apply! We&rsquo;re looking for future DIALOGers who are eager to learn, bring unique perspectives, and want to make a real difference in the world&mdash;even if your experience doesn&rsquo;t align perfectly with every qualification.</b></div>
<div></div>
<div><b>Perks &amp; Benefits</b></div>
<div>401k matching, opportunities for full-time employees to participate and select from a range of comprehensive health, dental, and insurance benefits, encouraged work/life balance with gifted time off during the holiday season, and reimbursement for professional memberships and dues are just a few of the benefits that DIALOGers enjoy.</div>
<div></div>
<div><b>Professional Development</b></div>
<div>DIALOG offers continued professional growth through leadership development opportunities specifically designed for our collaborative culture. Among others, some of our programs include: CoachDIALOG which equips our coaches with essential communication and feedback strategies for building great teams; Integrateducation&trade; supports DIALOGers in accredited continuing education opportunities; technical skills development via e-learning pathways; and financial support for relevant external learning opportunities.</div>
<div></div>
<div><b>Equal Opportunity</b></div>
<div>DIALOG celebrates diversity and is an equal opportunity employer. We are committed to an inclusive environment for all, free of discrimination and harassment. Employment-related decisions are made without regard to sex, religion, ethnicity, sexual orientation, disability, age and race. In accordance with DIALOG&rsquo;s Accommodation Policy, accommodations for people with disabilities are available upon request for candidates throughout the selection process.</div></div>
<div><div>We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</div></div></div>

Marketing & Administration Coordinator

Alembic Pharmaceuticals Ltd

<p></p><div><h2 class="jobSectionHeader"><b>The Context</b></h2><p>
Hi, I'm Logan, and I lead Talent at Alembic. I came to Alembic because the founders believe what I believe: investing in people is how you build the company, not a cost of building it. Done right, that buys three things, in order &mdash; a team that demands excellence, work that carries daily personal meaning, and a real shot at generational wealth for the people who build it. I haven't often found all three in one place.</p><p>
Here's my situation, plainly: we have 20+ funded open roles, 16 of them technical &mdash; research engineers implementing causal mathematics in CUDA and C++, SREs running one of the fastest private supercomputers in the world, backend and data engineers scaling a platform that Fortune 100 companies use to make multimillion-dollar decisions. The company just raised a $145M Series B and expects to roughly double in the next year. Right now, the team responsible for all of that hiring is small. You would be the unlock.</p><p>
I'll tell you how we work, because it's the best predictor of whether you'll want this job. We run structured hiring &mdash; scorecards before searches, calibrated loops, feedback in 48 hours &mdash; because hiring is too important for gut feel. We treat speed as our advantage against bigger brands: attention, time, and effort are things we can out-invest. Our operating loop is Learn Build Share Repeat, and we publish our work &mdash; including the materials we used to write this very listing. And we are AI-native, in the practical sense: we experiment with new tools constantly and expect each other to keep hunting for a better way. If you read that list and felt something click, keep reading.</p><p>
One more thing worth saying: we wrote our hiring playbook down before we wrote this job ad, and we're sharing it openly here.</p><p></p><h2 class="jobSectionHeader"><b>
About Us</b></h2><p>
Alembic is the pioneering Causal AI platform. We help the world's largest enterprises move past correlation to prove what actually drives business outcomes &mdash; the question marketing and growth teams have never been able to answer with confidence. Fortune 100 companies including Nvidia, Delta Air Lines, and Mars use Alembic to make multimillion-dollar decisions on trusted, causal evidence.</p><p>
We're backed by a $145M Series B from WndrCo (founded by Jeffrey Katzenberg), Jensen Huang, Joe Montana, Prysm Capital, and Accenture. Our models run on our own NVIDIA DGX SuperPOD built on Grace Blackwell infrastructure &mdash; one of the fastest private supercomputers in the world. (We've melted GPUs getting here.)</p><p></p><h2 class="jobSectionHeader"><b>
The Role</b></h2><p>
Your mission: own and close our priority technical searches, so that a team of top-decile engineers can keep shipping causal AI for Fortune 100 customers.</p><p>
You'll carry 6&ndash;8 technical searches full-cycle &mdash; backend, infrastructure/SRE, and data engineering &mdash; partnering directly with engineering leadership. This is a carry-the-searches-yourself role with real authority over how they're run, not a coordination job and not a management job.</p><p>
Success in the first six months looks like:</p><ul><li><p>
You know the business cold. You can pitch Alembic &mdash; causal AI versus correlation, our customers, our infrastructure &mdash; credibly to a senior engineer, in your own words.</p></li><li><p>
You own calibrated scorecards and live pipelines on every search you carry, and hiring managers trust your judgment enough that your push-back changes how searches are run.</p></li><li><p>
You've closed multiple technical hires at our bar &mdash; including candidates who had other offers.</p></li><li><p>
Searches you run move fast: structured loops, same-week feedback, weeks not months from first screen to offer.</p></li></ul><p></p><h2 class="jobSectionHeader"><b>
What Will Help You Succeed</b></h2><ul><li><p>
5+ years of full-cycle technical recruiting &mdash; software, infrastructure, or ML &mdash; at companies with a genuinely high bar.</p></li><li><p>
A closer's track record. You can tell us, specifically, about candidates you won against stronger brands, and how.</p></li><li><p>
You learn businesses fast and sell them fluently. Recruiting is marketing and sales, and you treat it that way.</p></li><li><p>
A consultative spine: you push back on hiring teams rather than push weak candidates, and you have the evidence-based arguments to do it well.</p></li><li><p>
High content-to-word ratio. You speak and write plainly, honestly, and proactively. Zero fluff.</p></li><li><p>
Urgency and meticulous detail at the same time &mdash; you don't trade one for the other.</p></li><li><p>
Data proficiency: you diagnose your funnels by root cause, not anecdote.</p></li><li><p>
An AI-native practice: you regularly experiment with new tools and methods, and you're constantly looking for alpha.</p></li></ul><p></p><h2 class="jobSectionHeader"><b>
This role is probably not for you if:</b></h2><ul><li><p>
You need a coordinator, a sourcer, and an ops layer behind you before you can move.</p></li><li><p>
You measure your work in activity &mdash; submittals, screens, calls &mdash; rather than hires and quality.</p></li><li><p>
You're ready to manage a team rather than carry searches personally. (That path can open here; it isn't where this starts.)</p></li><li><p>
Five days a week in our San Francisco office isn't workable for you. We're in the room with the engineers we hire for, and it matters.</p></li><li><p>
You see AI tooling as a threat or a gimmick rather than daily practice.</p></li></ul><p></p><h2 class="jobSectionHeader"><b>
Why You Might Be Excited About Alembic</b></h2><ul><li><p><b>
Your work is the company's bottleneck-breaker:</b> 19 funded searches stand between Alembic and its next chapter. Few recruiting seats anywhere have this much concentrated leverage.</p></li><li><p><b>
A hiring system worth joining:</b> Structured hiring, scorecards, batch review, real candidate-experience standards &mdash; you're inheriting a thoughtful machine and making it better, not cleaning up a mess.</p></li><li><p><b>
A story engineers actually want to hear:</b> Causal AI for the Fortune 100, mathematics implemented on a private supercomputer. You'll never have to sell vapor.</p></li><li><p><b>
AI-native by design:</b> We'll fund your experiments. The recruiter-as-creator era is here, and this team intends to be evidence of it.</p></li><li><p><b>
Series B momentum, real ownership:</b> Meaningful equity at a Series B company that's raised $145M, with proven product-market fit and Fortune 100 traction &mdash; and a talent function you'll help build as the org doubles.</p></li></ul><p></p><h2 class="jobSectionHeader"><b>
Why You Might Not Be Excited</b></h2><ul><li><p>
We're building the talent function while running it. You'll define process, not inherit it.</p></li><li><p>
Brevity is strength here &mdash; feedback is direct, meetings are short, and writing matters. If you prefer a softer communication culture, this will feel sharp.</p></li><li><p>
Priorities shift as we grow. We have real paying customers and a playbook, and we still move at startup speed at Series B scale.</p></li></ul><p></p><h2 class="jobSectionHeader"><b>
How to Apply</b></h2><p>
Take your time with your application. We will review <b>every</b> application after the deadline (Wed July 15, 9:00 PM PT) and speak with a shortlist based on what you submit. There are no prizes for applying first, and no advantage gained by messaging the team &mdash; please put your energy into the application itself.</p><p></p><p>
Compensation Range: $125K - $160K</p></div>

Technical Recruiter

NUTRIMED INTERNATIONAL LLC

<p><strong>Location:</strong> United States<br /><strong>Job Type:</strong> Full-Time / Part-Time<br /><strong>Work Arrangement:</strong> Fully Remote</p><h2>Position Overview</h2><p>We are seeking a highly organized and detail-oriented Remote Administrative Coordinator to provide administrative support and coordinate daily business operations in a virtual environment. This position plays an important role in maintaining efficient workflows, managing schedules, organizing documentation, and supporting communication between internal teams and external partners.</p><p>The ideal candidate is proactive, dependable, and capable of managing multiple priorities independently while maintaining professionalism, accuracy, and strong organizational standards in a remote setting.</p><h2>Key Responsibilities</h2><ul><li>Coordinate daily administrative activities and support business operations remotely.</li><li>Manage calendars, meetings, appointments, and scheduling requirements.</li><li>Prepare, organize, and maintain digital documents, reports, and records.</li><li>Monitor emails, respond to inquiries, and support internal communications.</li><li>Coordinate projects, track assignments, and follow up on deadlines.</li><li>Maintain accurate databases, spreadsheets, and electronic filing systems.</li><li>Assist with preparing reports, presentations, and operational documentation.</li><li>Process administrative requests, invoices, expense documentation, and related records.</li><li>Support virtual meetings by preparing materials and documenting action items.</li><li>Collaborate with departments to improve administrative processes and workflow efficiency.</li><li>Assist with employee onboarding coordination and team support activities.</li><li>Maintain confidentiality of company information and sensitive documents.</li></ul><h2>Qualifications</h2><ul><li>High school diploma or equivalent required; associate or bachelor’s degree preferred.</li><li>2+ years of experience in administrative support, office coordination, operations, or a related field.</li><li>Strong organizational and time management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Strong attention to detail and ability to maintain accuracy.</li><li>Ability to prioritize tasks and meet deadlines with minimal supervision.</li><li>Proficiency with Microsoft Office Suite, Google Workspace, and online collaboration tools.</li><li>Comfortable working independently in a fully remote environment.</li></ul><h2>Preferred Qualifications</h2><ul><li>Previous remote administrative experience.</li><li>Experience supporting managers, executives, or cross-functional teams.</li><li>Familiarity with project management tools and digital workflow platforms.</li><li>Strong problem-solving skills and ability to take initiative.</li><li>Experience managing confidential business information.</li></ul><h2>Required Skills</h2><ul><li>Remote Administrative Support</li><li>Calendar &amp; Schedule Management</li><li>Document Management</li><li>Data Entry &amp; Reporting</li><li>Digital Communication</li><li>Task Coordination</li><li>Organization &amp; Time Management</li><li>Microsoft Office &amp; Online Collaboration Tools</li><li>Attention to Detail</li></ul><h2>Remote Work Requirements</h2><ul><li>Reliable high-speed internet connection.</li><li>Dedicated professional workspace.</li><li>Computer/laptop capable of supporting business applications.</li><li>Ability to communicate effectively through email, messaging platforms, and video meetings.</li><li>Ability to manage workload independently and maintain productivity remotely.</li></ul><h2>Why Join Us</h2><ul><li>Fully remote work environment.</li><li>Flexible full-time and part-time scheduling options.</li><li>Professional development and career growth opportunities.</li><li>Supportive and collaborative virtual team culture.</li><li>Opportunity to contribute to efficient business operations from anywhere in the United States.</li></ul>

Remote Administrative Coordinator

Community Youth Center of San Francisco

<div><div><b>Job </b><b>Announcement</b><br>
</div><div>
The Community Youth Center of San Francisco (CYC) provides the youth of our city a sense of belonging and vital tools and experiences to succeed in life. Our services include academic support and college counseling, job placement and employment training, substance use and violence prevention education, crisis intervention and mediation, leadership development, technology and computer training. Our mission is to encourage a diverse population of high-need young people to explore their full potential through academic, career, family, and community life.<br>
</div>
Title: Director of Human Resources &amp; Administration<br>
Salary: $130K - $140K per year with Excellent beneﬁts
<br>
Reports to: Executive Director<br>
Status: Full-Time, Exempt (1.00 FTE)<br>
<br>
CYC believes that each employee makes a signiﬁcant contribution to the mission and success of our youth. As a member of the senior management team, the HR Director, signiﬁcantly impacts the organization's strategic direction, culture, and overall success. This position will revise, create and oversee all people practices across the organization, and serve as a coach to managers and staff.<br>
<br>
<b>DUTIES AND </b><b>RESPONSIBILITIES:</b><div><ul><li>
Build and Optimize HR Practices End-to-End: Be a proactive HR leader with deep roots in the people function. Responsible for research, design, and effectively implementing comprehensive HR programs in the following areas: Talent Acquisition &amp; Retention, Onboarding, Compensation &amp; Beneﬁts, Performance Management, Talent Assessment and Development, Staff Engagement, and Employee Relations. Engage managers in these processes and apply change management and communication expertise.</li><li>
Develop, innovate and own the process for recruiting, interviewing, hiring, training, talent management, and change management across the organization.</li><li>
Maximize the use of ADP Workforce Now to conduct research of CYC&rsquo;s trends and people KPI&rsquo;s.</li><li>
Monitor and ensure the organization's compliance with federal, state, and local employment laws and regulations and recommended best practices; review and modify policies and procedures to maintain compliance.</li><li>
Employee Experience &amp; Engagement: Serve as a key strategic partner to the Executive Director and the Leadership Team to align HR programs and solutions to CYC&rsquo;s goals, culture, and mission.</li><li>
Provide consultation, guidance, and coaching to managers to address employee engagement, retention, behavior, and performance concerns. Provide advice and assist with developing and delivering appropriate feedback, development plans, or corrective actions.</li><li>
Facilitate professional development, training, and learning for all staff.</li><li>
Create and execute employee recognition and communication events and activities.</li><li>
Ensure HR practices are people-centric and DEI aligned.</li><li>
Lead and develop the skills and capabilities of the HR &amp; Administration Team.</li><li>
Effectively use and communicate a Total Compensation program.</li><li>
Other related duties as assigned.</li></ul></div><div></div><div><b>
QUALIFICATIONS:</b><ul><li>
Possess experience and ability to serve as a Coach, Facilitator, Counselor, Mentor, Leader to support growth and development of staff.</li><li>
Knowledge and ability to be a hands-on builder of HR processes and programs.</li><li>
Exceptional communication, inﬂuencing, and relationship-building skills.</li><li>
BA in Business Administration, HR, or related area. A relevant combination of skills and experience will be considered.</li><li>
5-7 years of experience leading the HR department, and supporting 100+ employees in multiple locations.</li><li>
Strong HR generalist background and hands-on approach. Conﬁdent in conducting training to staff and managers.</li><li>
Proven experience managing ambiguity and complex situations while keeping others engaged.</li><li>
Experience working with multicultural teams.</li><li>
Demonstrate ﬂexibility and adaptability in response to business pressures and people challenges.</li><li>
Ability to lift or move at least 25lbs.</li></ul>
CYC is an Equal Employment Opportunity employer and will not discriminate against any applicant or employee on the basis of race, age, religion, gender, marital status, national origin, citizenship, ancestry, physical or mental disability, veteran status, sexual orientation, or any other basis recognized by federal, state, or local law, including on the basis of the intersection of two or more protected characteristics, also known as intersectional discrimination. Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records for employment.</div><p>
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Director of Human Resources & Administration

Decagon

<div><p><b>About Decagon</b></p><p>
Decagon is the leading conversational AI platform empowering every brand to deliver concierge customer experiences.</p><p>
Our technology enables industry-defining enterprises like Avis Budget Group, Block&rsquo;s Cash App and Square, Chime, Oura Health, and Hunter Douglas to deploy AI agents that power personalized, deeply satisfying interactions across voice, chat, email, SMS, and every other channel.</p><p>
We&rsquo;re building a future where customer experiences are being redefined from support tickets and hold music to faster resolutions, richer conversations, and deeper relationships. We&rsquo;re proud to be backed by world-class investors who share that vision, including a16z, Accel, Bain Capital Ventures, Coatue, and Index Ventures, along with many others.</p><p>
We&rsquo;re an in-office company, driven by a shared commitment to excellence and velocity. Our values &mdash; Just Get It Done, Invent What Customers Want, Winner&rsquo;s Mindset, and The Polymath Principle &mdash; shape how we work and grow as a team.</p><p></p><p><b>
About the Team</b></p><p>
Every great engineering team starts with exceptional hiring. As a Recruiting Coordinator on our Engineering Recruiting team, you&rsquo;ll play a critical role in helping Decagon hire the engineers building the future of AI.</p><div></div><p><b><br>
About the Role</b></p><p>
You&rsquo;ll partner closely with recruiters, engineering leaders, and interviewers to orchestrate a seamless hiring experience for some of the world&rsquo;s top technical talent. From coordinating complex interview loops to helping us continuously improve our recruiting operations, you&rsquo;ll be at the center of one of the company&rsquo;s most important functions.</p><p>
This role offers a unique opportunity to learn how world-class engineering recruiting operates inside one of the fastest-growing AI companies. You&rsquo;ll work alongside experienced recruiters, engineering leaders, gain exposure to the full hiring lifecycle, and build a strong foundation for a long-term career in Talent.</p><p></p><p><b>
In this role, you will</b></p><ul><li><p>
Own end-to-end interview coordination and scheduling with precision and care, managing complex, high-volume calendars across candidates, interviewers, and leadership.</p></li><li><p>
Champion a white-glove candidate experience from first touch to close.</p></li><li><p>
Build trust through clear, proactive communication with candidates, interviewers, hiring teams, and cross-functional partners across People/HR, EA team, Workplace, and Finance.</p></li><li><p>
Partner closely with recruiting and hiring stakeholders to proactively solve scheduling challenges and keep hiring momentum high.</p></li><li><p>
Maintain exceptional attention to detail across scheduling systems and recruiting tools, ensuring information is accurate and processes are executed flawlessly.</p></li><li><p>
Track scheduling timelines and SLAs, surfacing trends and risks to recruiters and hiring managers to keep stakeholders informed.</p></li><li><p>
Help elevate the team's coordination practices by identifying opportunities to streamline workflows, leverage AI and improve the candidate experience at scale.</p></li></ul><p></p><p><b>
Your background looks something like this</b></p><ul><li><p>
Bachelor&rsquo;s degree in any field.</p></li><li><p>
Experience in a fast-paced, high-performing environment.</p></li><li><p>
Highly organized with exceptional attention to detail.</p></li><li><p>
Strong written and verbal communication skills.</p></li><li><p>
Comfortable navigating ambiguity and solving problems proactively.</p></li><li><p>
Dependable, resourceful, and known for following through on commitments.</p></li><li><p>
Excited to build a career in engineering recruiting.</p></li></ul><div></div><p><b><br>
Even better if you have</b></p><ul><li><p>
Experience with Ashby or another applicant tracking system (ATS).</p></li><li><p>
Experience coordinating recruiting or supporting engineering or technical teams.</p></li><li><p>
Experience working at a high-growth startup.</p></li><li><p>
Experience using AI tools to streamline workflows or improve operational efficiency.</p></li></ul><p></p><p><b>
Compensation</b></p><p>
$90 - $110k + equity</p><p></p><p><b><br>
Benefits</b></p><p>
We proudly offer the following benefits for our full-time employees:</p><ul><li><p>
Take what you need vacation policy (subject to local requirements; UK employees receive 25 days of statutory leave)</p></li><li><p>
Medical, Dental, and Vision benefits for you and your family</p></li><li><p>
Life Insurance and Disability Benefits</p></li><li><p>
Retirement Plan (e.g., 401K, pension)</p></li><li><p>
Parental Leave</p></li><li><p>
Fertility and family building benefits through Carrot</p></li><li><p>
Daily lunches and snacks in the office to keep you at your best</p></li></ul><p><i>
These benefits are described in more detail in Decagon&rsquo;s policies, may vary by location, and can change at any time according to applicable compensation and benefits plans.</i></p><p>
Compensation Range: $90K - $110K</p></div>

Technical Recruiting Coordinator

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