administrative assistant 3 (part time 80%)

administrative assistant

academic administration specialist Jobs in Seattle

academic administration specialist

accounting assistant

administrative assistant 3 (part time 80%) Jobs in Seattle

administrative assistant senior Jobs in Seattle

administrative assistant senior

senior administrative assistant

Steeler

Company Overview Steeler is a family-owned business with an entrepreneurial spirit, fostering a dynamic environment where employees can develop their careers and achieve their professional goals. With over 40 years of experience, we are a leading manufacturer of steel framing and a distributor of drywall supplies and construction materials.Our Administrative Assistant Position is the first point of contact for our clients, both in person and over the phone. This position provides excellent customer service while assisting our Corporate office staff with various projects support, tasks and daily duties.Job Overview We are seeking an energetic and detail-oriented Administrative Assistant to support our office operations. This role offers an exciting opportunity to be the backbone of our administrative functions, ensuring smooth daily operations while providing exceptional customer service. The ideal candidate will bring strong organizational skills, office management expertise, and a positive attitude to our team.Responsibilities<ul><li>Operates AVAYA multi-line telephone system to answer incoming calls, determines purpose of call and forwards call to appropriate personnel or department. Takes and delivers messages or transfers calls to voicemail when personnel are not available.</li><li>Greets and welcomes on-site visitors, determines nature of business and announces visitor to appropriate personnel. Monitors visitor access.</li><li>Sends, receives, sorts and routes mail. Includes maintenance and monitoring of stamp machine.</li><li>Create memos, correspondence, reports and other documents when necessary.</li><li>Keeps conference room clean, including coffee preparation and disposal.</li><li>Organizes and prepares office/janitorial supply lists for order.</li><li>Assists all other departments with miscellaneous routine tasks and assignments such as filing, spreadsheet creation/maintenance and updating and other duties as assigned.</li></ul>Experience<ul><li>2+ reception or administrative assistant experience</li><li>2+ years customer service experience</li><li>Excel Experience</li><li>Basic math and computer skills</li><li>Previous experience with a multi-line telephone system.</li><li>Demonstrated prioritizing skills and ability to multi-task.</li><li>Demonstrated time management and planning</li><li>Strong verbal communication</li><li>Ability to work as part of a team</li><li>Bi-lingual in English/Spanish is a plus</li></ul>Join our team to become a vital part of a thriving company that values dedication, professionalism, and a proactive approach. We are committed to supporting your growth while providing a vibrant workplace where your administrative talents can shine!Pay: $21.00 - $26.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Basic Excel experience</li><li>Multi-line phone call experience</li></ul>Experience:<ul><li>reception or admin: 2 years (Required)</li></ul>Work Location: In person

Administrative Assistant

City of Kobe, Japan (KTIO)

<div>
 
 
 Job Title:
 
 &nbsp;Administrative Assistant
 
 
 
 Location:
 
 Hybrid &ndash; remote and office at 1001 4th Ave., #4310, Seattle (1 day in office minimum)
 
 
 
 Job Type:
 
 Part Time, Non-Exempt
 
 
 
 Hours:
 
 9:00 a.m. to 3:00 p.m.&nbsp;(lunch break from 12 &ndash; 1 p.m.), Monday, Tuesday, Thursday&nbsp;
 
 
 
 Pay Rate:
 
 $25 &ndash; $30 per hour
 
 
 
 Opening Date:
 
 April 1st
 
 
 
 Closing Date:
 
 April 15th
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 
 Overview of Kobe Trade Information Office
 
 
 
 Kobe, a sister city of Seattle, is one of the largest cities in Japan and has been attracting global attention due to its resilient economy and unique&nbsp;cultural value.&nbsp;&nbsp;As a branch office of the City of Kobe, the key missions of Kobe Trade Information Office&nbsp;(KTIO) include connecting individuals and entities in the Greater Seattle area with our valuable resources in Kobe to enhance economic exchange and business initiatives, thereby achieving mutual growth.&nbsp;&nbsp;We execute our missions with a strong commitment to serve our business communities in the beautiful port towns of Seattle and Kobe and beyond.&nbsp;&nbsp;This position will play an important role in supporting our day-to-day operations and our efforts to drive positive impact through our programs.&nbsp;&nbsp;
 
 
 
 
 
 
 Position Summary
 
 
 
 The Administrative Assistant is responsible for ensuring that KTIO office is organized, and that daily tasks are completed efficiently.&nbsp;&nbsp;The responsibilities also include supporting KTIO&rsquo;s missions under the directions of the director of KTIO and representing KTIO&rsquo;s values when interacting with members of communities.&nbsp;&nbsp;The person fulfilling this role will have a wide range of duties to complete and must be willing to take on extra administrative tasks as and when required by the director.&nbsp;&nbsp;
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Providing communication support, including phone calls, email inquiries, in-person greetings, and social media posting and management.&nbsp;
 </li>
 <li>
 Office management duties, including purchasing and managing supplies, managing mailings, and coordinating with outside vendors for services and repairs.
 </li>
 <li>
 Administrative accounting duties, including organizing invoices, creating expense/income lists, and record updates.&nbsp;
 </li>
 <li>
 
 Filing and correspondence with government agencies and other administrative bodies as needed for office operations, including payment of taxes and insurance premiums.
 
 </li>
 <li>
 
 Supporting events and&nbsp;
 
 programs by contributing to the visibility of the organization by representing KTIO.
 </li>
 <li>
 
 Gathering, organizing, and reporting information from open resources, such as newspapers.
 
 </li>
 <li>
 
 Japanese-English translation and document editing.
 
 </li>
 <li>
 
 Other projects and administrative tasks as assigned and handling inquiries in English.&nbsp;
 
 </li>
 </ul>
 
 
 
 
 
 Skills and Requirements&nbsp;
 
 
 <ul>
 <li>
 A minimum of two (2) years&rsquo; office work experience preferred.
 </li>
 <li>
 Proficiency in Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Fluency in English and Japanese, verbal and written.
 </li>
 <li>
 Social media management skills, including posting on LinkedIn and Facebook.
 </li>
 <li>
 Ability to handle multiple tasks, projects, and priorities effectively and professionally.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Available to work from 9 a.m. to 3 p.m. (lunch break from 12 p.m. to 1 p.m.) on Monday, Tuesday, and Thursday.
 </li>
 <li>
 Available to work in-person at office in Seattle at least one (1) day per week and as may be required by business needs.
 </li>
 <li>
 Some moderate lifting (up to 25 pounds) may be required on an occasional basis.&nbsp;&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Benefits
 
 
 
 Benefits include Social Security, Medicare, unemployment insurance, workers&rsquo; compensation, long-term care coverage through the WA Cares Fund, paid family medical leave, paid sick leave,&nbsp;and transit expenses.
 
 
 
 
 
 
 How to Apply
 
 
 
 Please submit your resume and cover letter to Takeshi Maruki at tmaruki@cityofkobe.org.&nbsp;&nbsp;We will accept applications until position is filled.&nbsp;&nbsp;
 
 
 
 
 
 
 Additional Information
 
 
 
 This job description is not intended, and should not be construed, to be an all-inclusive list of all responsibilities, skills, efforts, or working conditions associated with the position of Administrative Assistant.&nbsp;&nbsp;
 
 
 
 
 
 
 In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
 
 
 
 
 
 
 KTIO is an equal opportunity employer and does not&nbsp;discriminate on the basis of race, color, religion, creed, sex, sexual orientation, gender identity, national or ethnic origin, age, presence of sensory disability, physical or mental disability, use of a trained guide dog or service animal by a person with a disability, veteran&rsquo;s status, marital status, or other classes protected by law.&nbsp;&nbsp;
 
 
 
 
 
 For more information about KTIO, visit&nbsp;www.linkedin.com/company/kobe-trade-information-office&nbsp;and&nbsp;www.facebook.com/cityofkobe.
 
 
 
 
</div>

Nicole Kupchik Consulting, Inc.

<div>
 
 
 About Nicole Kupchik Consulting
 
 
 
 Nicole Kupchik Consulting, Inc. is a small healthcare-focused company providing continuing education to nurses worldwide.&nbsp;For more information: www.nicolekupchikconsulting.com.
 
 
 
 
 
 
 Job Title
 
 
 
 Administrative Assistant
 
 
 
 
 
 
 Location
 
 
 
 On site - Wallingford area of Seattle, WA
 
 
 
 
 
 
 Position Schedule
 
 
 
 Full time, M-F, 8 am &ndash; 5 pm
 
 
 
 &nbsp;
 
 
 
 
 Role Description
 
 
 
 Our team is growing! Want to be part of a small business? The Administrative Assistant plays a key role in supporting the daily operations of Nicole Kupchik Consulting. The successful candidate for this role possesses excellent problem-solving and customer service skills and is a proactive, solutions-oriented self-starter who thrives in a fast-paced, rapidly evolving environment.
 
 
 &nbsp;
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Administrative Support: Handle incoming and outgoing emails, responding to inquiries and messages in a timely and professional manner and managing team calendar.
 </li>
 <li>
 Order Processing: Daily processing of book and course orders, managing customer invoicing, tracking shipments, and dropping off orders to the post office multiple times a day.
 </li>
 <li>
 Report Preparation: Summarize educational evaluations on a quarterly basis or as needed.
 </li>
 <li>
 Inventory &amp; Office Supplies Management: Maintain accurate and up-to-date book inventory before each sale and after each book restock. Monitor and order shipping supplies &amp; flyers to ensure smooth operations.
 </li>
 <li>
 Event Planning: Organize team events such as FY strategy meetings &amp; morale events, including logistics, space management and catering.
 </li>
 <li>
 Learning Platform: Coordinate launch and maintenance of Zoom webinar &amp; meetings, day of event support, coordinate continuing education certificates &amp; delivery.
 </li>
 </ul>
 
 
 
 
 
 Required:
 
 
 <ul>
 <li>
 Driver&rsquo;s license, proof of car insurance and reliable access to a car
 </li>
 <li>
 Reliable &ndash; if you say you are going to do it, it gets done
 </li>
 <li>
 Thorough understanding of providing top-notch customer service
 </li>
 <li>
 Able to perform independently without prompting
 </li>
 <li>
 Excellent communication skills
 </li>
 <li>
 High school diploma or equivalent (Associate&rsquo;s degree or administrative certification is a plus)
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
 </li>
 <li>
 Strong organizational skills with the ability to multitask and prioritize
 </li>
 <li>
 Occasional travel (2-3 times a year)
 </li>
 <li>
 Willing to have fun!
 </li>
 </ul>
 
 
 
 
 40 hours a week, $22-28 per hour
 
 
 
 &nbsp;
 
 
 
 
 Benefits:
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Performance based bonus after 6 months of employment
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Paid time off
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Health care insurance
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Mileage reimbursement
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Work laptop and phone provided
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;401K with matching eligible after 1 year of employment
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Profit sharing program
 
 
 
 
 
 Nicole Kupchik Consulting Inc. provides equal employment opportunities to all employees and job applicants. We do not tolerate discrimination or harassment based on race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. If you are a job applicant who requires reasonable accommodation in the job application process, please contact info@kupchikconsulting.com.
 
</div>

University Of Washington

<div>Job Description
The College of Arts and Sciences is excited to offer new opportunities to contribute to our vital educational, research and outreach missions by joining one of our consolidated administrative cohorts as an Administrative Assistant 3.
Each cohort combines the finance, HR, and on-site management functions of between 3 and 8 academic departments to achieve service efficiencies and reduce operational costs. In concert with department chairs and faculty, CAS Dean&rsquo;s Office leaders, and the Administrative Support Team, each cohort will be supported by a Finance Analyst, an HR Manager, and several Department Administrative Assistants (Administrative Assistant 3&rsquo;s) reporting to a Cohort Administrative Manager. The primary responsibility of the Department Administrative Assistants is to provide front-office support, including time schedule data entry, to cohort units.
The College is now recruiting Administrative Assistant 3&rsquo;s to support the Cultures, Literatures and Languages Cohort (CLLC). The departments included in the cohort are:
<ul><li>Asian Languages and Literature
</li><li>Classics
</li><li>French &amp; Italian Studies
</li><li>German Studies
</li><li>Language Learning Center
</li><li>Middle Eastern Languages and Cultures
</li><li>Scandinavian Studies
</li><li>Slavic Languages and Literatures
</li><li>Spanish &amp; Portuguese Studies
</li></ul>Each Administrative Assistant 3 supports up to three of these departments, preferably located in the same or proximately located buildings to ensure efficiency. Specific duties include:
Course Scheduling and Curricular Support (40%)
<ul><li>Analyze quarterly reports detailing student credit hours, section fill rates, major and minor data. Develop reports for Chairs to aid in future quarters&rsquo; offerings.
</li><li>Manager quarterly distribution of curriculum questionnaire to faculty. Ensure timely completion and liaise with Language Coordinators to ensure appropriate general education and major specific courses are offered.
</li><li>Create and review time schedule and ensure course offerings follow the Office of the Registrar&rsquo;s Learning Spaces policies (aka the Heat Map).
</li><li>Coordinate with partner departments to schedule joint and withered courses while following Learning Spaces Policies.
</li><li>Enter courses into the quarterly time scheduling tool per UW deadlines
</li><li>Monitor Time Schedule platform during enrollment period, analyze section fill rates to ensure compliance with the College&rsquo;s policy on section fill rates. Advise Chair on adding, moving or eliminating sections. Enter section updates as necessary.
</li><li>Delegate authority to choose appropriate classroom if faculty&rsquo;s first choice isn&rsquo;t available
</li><li>Suggest and implement alternate scheduling for classes as needed
</li></ul>Communication (20%)
<ul><li>Coordinate submissions, edit, compile/design, finalize, distribute department newsletter
</li><li>Coordinate with chair to upload and send annual communications (holiday letters, etc.)
</li><li>Manage department email account, forwarding messages to appropriate recipients on a daily basis
</li><li>Coordinate social media posts
</li><li>Upload website content as needed
</li></ul>Events (10%)
<ul><li>Manage department&rsquo;s room reservation requests
</li><li>Schedule department-managed spaces
</li><li>Assist with event set-up occurring within regular work hours (M-F, 8 a.m. to 5 p.m.)
</li></ul>Graduate Student Support (15%)
<ul><li>Process applications for prospective graduate students
</li><li>Assist admitted graduate students as they move through their degree program&rsquo;s milestones
</li><li>Use the Graduate School&rsquo;s MyGrad tool to track and record students&rsquo; progress through their degrees
</li></ul>General Support (10%)
<ul><li>Distribute keys
</li><li>Greet guests
</li><li>Provide classroom support as needed
</li><li>Manage travel procurement for department visitors, including letters of invitation, making travel arrangements, ordering travel services (ground transportation), processing reimbursements
</li><li>Troubleshoot faculty and student reimbursement and other submissions to the Administrative Support Team
</li></ul>Facilities (5%)
<ul><li>Collect &amp; distribute mail
</li></ul><ul><li>Maintain department's shared drive
</li><li>Procure office supplies
</li><li>Manage surplus
</li><li>Monitor electronic check-out processes for departmental equipment including laptops, projectors, and other equipment/materials
</li><li>Serve as department point of contact for building coordinators and safety personnel
</li></ul><ul><li>Open and close department offices
</li></ul>Minimum Qualifications:
<ul><li>High School/GED AND three years of office or administrative support experience.
</li></ul>Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Desired Qualifications:
<ul><li>Ability to prioritize tasks in a dynamic work environment
</li></ul>Compensation, Benefits and Position Details
Pay Range Minimum:
$47,448.00 annual
Pay Range Maximum:
$63,468.00 annual
Other Compensation:
<ul><li></li></ul>Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
SEIU Local 925 Nonsupervisory
About the UW
Working at the University of Washington provides a unique opportunity to change lives &ndash; on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .</div>

Department Administrative Assistant-4

Nordstrom

<div><div>1617 6th Avenue, Seattle, Washington 98101
</div><div><div>The ideal Executive Assistant 1 is motivated, results oriented, administrative support professional committed to delivering outstanding customer service every day. This role will report to the VP of HR for Merchandising and Store Operations and also support the VP of HR for Stores. 
A day in the life&hellip;<ul><li>
Coordinate activities (meetings, presentations, etc.) across multiple teams</li><li>
Facilitate processes necessary to the effective running of the department</li><li>
Review operating practices and procedures, determine whether improvements can be made and work with management to implement changes as appropriate</li><li>
Set up and oversee administrative procedures and guidelines for department</li><li>
Assist in maintaining department budget and expense reconciliations</li><li>
Actively drive special projects as assigned</li></ul> 
You own this if you have&hellip;
<ul><li>5+ years of administrative support experience supporting senior leaders or executives</li><li>
Proficiency in MS Office suite. Intermediate to advanced skill in MS PowerPoint highly desired</li><li>
Strong time management skills and demonstrated ability to manage competing priorities to meet critical deadlines</li><li>
Experience handling confidential information while maintaining a high level of integrity and discretion</li><li>
Strong organizational and problem-solving abilities</li><li>
Ability to build relationships with customers, peers, and leaders within a matrixed environment</li><li>
Clear and effective written, verbal, and interpersonal communication skills</li><li>
Bachelor's degree in business administration preferred</li></ul>
Location:<ul><li>
This is a hybrid role requiring the selected to work onsite four (4) days per week and be candidate must be located within a commutable distance of the Nordstrom corporate offices in Seattle, WA.</li></ul>
We&rsquo;ve got you covered&hellip;
Our employees are our most important asset and that&rsquo;s reflected in our benefits. Nordstrom is proud to offer a variety of benefits to support employees and their families, including:<ul><li>
Medical/Vision, Dental, Retirement and Paid Time Away</li><li>
Life Insurance and Disability</li><li>
Merchandise Discount and EAP Resources</li></ul>
A few more important points...
The job posting highlights the most critical responsibilities and requirements of the job. It&rsquo;s not all-inclusive. There may be additional duties, responsibilities and qualifications for this job.
For Los Angeles or San Francisco applicants: Nordstrom is required to inform you that we conduct background checks after conditional offer and consider qualified applicants with criminal histories in a manner consistent with legal requirements per Los Angeles, Cal. Muni. Code 189.04 and the San Francisco Fair Chance Ordinance. For additional state and location specific notices, please refer to the Legal Notices document within the FAQ section of the Nordstrom Careers site.
Applicants with disabilities who require assistance or accommodation should contact the nearest Nordstrom location, which can be identified at www.nordstrom.com.
Please be mindful that there may be legal notices and requirements related to this job posting that are specific to your state. Review the Career Site FAQ&rsquo;s for relevant information and guidelines.
&copy; 2022 Nordstrom, Inc
Current Nordstrom employees: To apply, log into Workday, click the Careers button and then click Find Jobs.
Nordstrom keeps job postings open for at least one day after the posting date.
Pay Range Details
The pay range(s) below has been provided in compliance with state specific laws. Pay ranges may be different for other locations. 
Pay offers are dependent on the location, as well as job-related knowledge, skills, and experience.
$27.75 - $44.25 Hourly
This position may be eligible for performance-based incentives/bonuses. Benefits include 401k, medical/vision/dental/life/disability insurance options, PTO accruals, Holidays, and more. Eligibility requirements may apply based on location, job level, classification, and length of employment. Learn more in the Nordstrom Benefits Overview by copying and pasting the following URL into your browser: https://careers.nordstrom.com/pdfs/Ben_Overview_07-14_Full_Time_ES-US.pdf</div> 

</div>
<h3 class="jobSectionHeader">Job Details</h3>
<div>
<div>Job category
</div><div></div><div>Date posted
<div>04/23/2026</div>
</div><div>End posting date
</div><div></div><div>Position type
</div><div></div><div>Job ID
<div>R-831935</div></div></div></div>

Executive Assistant 1 - Human Resources - Seattle, WA (Hybrid)

NationSafe Protection

Overview We are seeking a dynamic and highly organized Executive Assistant to join our team and support our leadership with efficiency and professionalism. NationSafe Protection is a United States based company focused on physical and digital protection. Reporting directly to an Executive Director within the company, this role is a senior position and vital in ensuring smooth daily operations, managing complex schedules, and facilitating seamless communication across departments. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to anticipate needs and solve problems promptly. This salaried position offers an exciting opportunity to contribute to a thriving organization while developing your administrative expertise.Duties<ul><li>Manage and maintain detailed calendars using Microsoft Outlook Calendar, Google Workspace, and other scheduling tools, coordinating meetings, appointments, and events with precision.</li><li>Provide comprehensive executive administrative support including drafting correspondence, proofreading documents, transcribing notes, and preparing reports with accuracy.</li><li>Organize and coordinate a variety of events, meetings, and conferences from planning stages through execution, ensuring all logistics are handled efficiently.</li><li>Handle multi-line phone systems with professionalism and courtesy, practicing excellent phone etiquette while directing calls or taking messages as needed.</li><li>Oversee office management tasks such as filing, data entry, record keeping, and maintaining organized digital and physical files.</li><li>Assist with bookkeeping responsibilities using QuickBooks or similar software to track expenses, process invoices, and manage petty cash.</li><li>Support project coordination efforts by tracking deadlines, preparing materials, and liaising with team members to ensure timely completion of tasks.</li><li>Manage personal assistant duties including travel arrangements, expense reports via DocuSign or other platforms, and other confidential tasks that support executive needs.</li><li>Provide exceptional customer service to our clients</li></ul>Requirements<ul><li>Proven experience in an administrative or executive assistant role with strong office management skills.</li><li>Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry systems.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Strong typing skills combined with transcription and proofreading abilities for document accuracy.</li><li>Experience with bookkeeping tools such as QuickBooks is highly desirable.</li><li>Exceptional communication skills including phone etiquette and professional interpersonal interactions.</li><li>Familiarity with multi-line phone systems, calendar management tools like Microsoft Outlook Calendar, and electronic signature platforms such as DocuSign.</li><li>Ability to handle confidential information discreetly while maintaining a high level of professionalism.</li><li>Previous office experience including clerical duties like filing, front desk responsibilities, and customer service is preferred. Join us as an Executive Assistant if you&rsquo;re eager to bring energy into your workday while supporting leadership through meticulous organization and proactive problem-solving!</li></ul>www.NationSafeUSA.comEmail: HR@NationSafeUSA.comPay: $95,000.00 - $125,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Parental leave</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Seattle, WA 98115

Executive Assistant

Seattle Children's

<div>Provide a wide range of highly complex administrative tasks. Responsibilities include the organization, prioritization and coordination of a high volume of work including confidential information. Duties include exceptional customer service to customers and visitors; creating, typing, editing, and proofreading various department documents; creating and maintaining filing systems; scheduling meetings and arranging travel; entering, extracting, and analyzing data into reports and presentations; coordinating and monitoring budget preparation; auditing or reconciling financial statements and invoices; and managing workload required to complete projects. Duties will vary by department. 
Required Education and Experience 
High school diploma or equivalent experience. Minimum five (5) years of related administrative work supporting high level management or executives in the areas of customer service and/or office management. 
 
Required Credentials
 
N/A. 
 
Preferred 
Bachelor&rsquo;s degree. Healthcare/medical office experience. Project management assistance experience.
Compensation Range
$32.07 - $48.11 per hour
Salary Information
This compensation range was calculated based on full-time employment (2080 hours worked per calendar year). Offers are determined by multiple factors including equity, skills, experience, and expertise, and may vary within the range provided.<div>
Disclaimer for Out of State Applicants
This compensation range is specific to Seattle, positions located outside of Seattle may be compensated differently depending on various factors.<div>
Benefits Information
Seattle Children&rsquo;s offers a generous benefit package, including medical, dental, and vision plans, 403(b), life insurance, paid time off, tuition reimbursement, and more. Additional details on our benefits can be found on our website www.seattlechildrens.org/careers/benefits.<div>
About Us
Hope. Care. Cure. These three simple words capture what we do at Seattle Children&rsquo;s &ndash; to help every child live the healthiest and most fulfilling life possible. Are you ready to engage with a mission-driven organization that is life-changing to many, and touches the hearts of all? #HOPECARECURE
Our founding promise to the community is as valid today as it was over a century ago: we will care for all children in our region, regardless of the families&rsquo; ability to pay. Together, we deliver superior patient care, advance new discoveries and treatments through pediatric research, and serve as the pediatric and adolescent, academic medical center for Washington, Alaska, Montana and Idaho &ndash; the largest region of any children&rsquo;s hospital in the country. 
 
U.S. News &amp; World Report consistently ranks Seattle Children&rsquo;s among the nation&rsquo;s best children&rsquo;s hospitals. For more than a decade, Seattle Children&rsquo;s has been nationally recognized in key specialty areas. We are honored to be one of the nation&rsquo;s very best places to care for children and the top-ranked pediatric hospital in Washington and the Pacific Northwest.
As a Magnet designated institution, we recognize the importance of hiring and developing great talent to provide best-in-class care to the patients and families we serve. Our organizational DNA takes form in our core values: Compassion, Excellence, Integrity, Collaboration, Equity and Innovation. Whether it&rsquo;s delivering frontline care to our patients in a kind and caring manner, practicing the highest standards of quality and safety, or being relentlessly curious as we work towards eradicating childhood diseases, these values are the fabric of our culture and community. The future starts here.
Our Commitment
Seattle Children&rsquo;s welcomes people of all experiences, backgrounds, and thoughts as this is what drives our spirit of inquiry and allows us to better connect with our patients and families. Our organization recruits, employs, trains, compensates, and promotes based on merit without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
The people who work at Seattle Children&rsquo;s are members of a community that seeks to respect and celebrate all the qualities that make each of us unique. Each of us is empowered to be ourselves.
Seattle Children&rsquo;s is proud to be an Equal Opportunity Workplace and Affirmative Action Employer.</div></div></div></div>

Administrative Assistant Senior, Research

Explore 205+ Senior administrative assistant in Seattle this April. Find roles across top companies and apply now to boost your career.

205 senior administrative assistant jobs In Seattle

Administrative Assistant

Administrative Assistant

Administrative Assistant

Department Administrative Assistant-4

Executive Assistant 1 - Human Resources - Seattle, WA (Hybrid)

Executive Assistant

Administrative Assistant Senior, Research