assistant to senior director, human resources

administrative assistant

executive assistant

administrative specialist ii Jobs in Seattle

administrative specialist ii

assistant to senior director, human resources Jobs in Seattle

executive administrative assistant Jobs in Seattle

executive administrative assistant

senior administrative assistant

Kobe Trade Infomation Office

Job Title: Administrative AssistantLocation: Hybrid &ndash; remote and office at 1001 4th Ave., #4310, Seattle (1 day in office minimum)Job Type: Part Time, Non-ExemptHours: 9:00 a.m. to 3:00 p.m. (lunch break from 12 &ndash; 1 p.m.), Monday, Tuesday, ThursdayPay Rate: $25 &ndash; $30 per hourOpening Date: April 1stClosing Date: April 15thOverview of Kobe Trade Information OfficeKobe, a sister city of Seattle, is one of the largest cities in Japan and has been attracting global attention due to its resilient economy and unique cultural value. As a branch office of the City of Kobe, the key missions of Kobe Trade Information Office (KTIO) include connecting individuals and entities in the Greater Seattle area with our valuable resources in Kobe to enhance economic exchange and business initiatives, thereby achieving mutual growth. We execute our missions with a strong commitment to serve our business communities in the beautiful port towns of Seattle and Kobe and beyond. This position will play an important role in supporting our day-to-day operations and our efforts to drive positive impact through our programs.Position SummaryThe Administrative Assistant is responsible for ensuring that KTIO office is organized, and that daily tasks are completed efficiently. The responsibilities also include supporting KTIO&rsquo;s missions under the directions of the director of KTIO and representing KTIO&rsquo;s values when interacting with members of communities. The person fulfilling this role will have a wide range of duties to complete and must be willing to take on extra administrative tasks as and when required by the director.Key Responsibilities<ul><li>Providing communication support, including phone calls, email inquiries, in-person greetings, and social media posting and management.</li><li>Office management duties, including purchasing and managing supplies, managing mailings, and coordinating with outside vendors for services and repairs.</li><li>Administrative accounting duties, including organizing invoices, creating expense/income lists, and record updates.</li><li>Filing and correspondence with government agencies and other administrative bodies as needed for office operations, including payment of taxes and insurance premiums.</li><li>Supporting events and programs by contributing to the visibility of the organization by representing KTIO.</li><li>Gathering, organizing, and reporting information from open resources, such as newspapers.</li><li>Japanese-English translation and document editing.</li><li>Other projects and administrative tasks as assigned and handling inquiries in English.</li></ul>Skills and Requirements <ul><li>A minimum of two (2) years&rsquo; office work experience preferred.</li><li>Proficiency in Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Fluency in English and Japanese, verbal and written.</li><li>Social media management skills, including posting on LinkedIn and Facebook.</li><li>Ability to handle multiple tasks, projects, and priorities effectively and professionally.</li><li>Excellent verbal and written communication skills.</li><li>Available to work from 9 a.m. to 3 p.m. (lunch break from 12 p.m. to 1 p.m.) on Monday, Tuesday, and Thursday.</li><li>Available to work in-person at office in Seattle at least one (1) day per week and as may be required by business needs.</li><li>Some moderate lifting (up to 25 pounds) may be required on an occasional basis.</li></ul>BenefitsBenefits include Social Security, Medicare, unemployment insurance, workers&rsquo; compensation, long-term care coverage through the WA Cares Fund, paid family medical leave, paid sick leave, and transit expenses.How to ApplyPlease submit your resume and cover letter to Takeshi Maruki at tmaruki@cityofkobe.org. We will accept applications until position is filled.Additional InformationThis job description is not intended, and should not be construed, to be an all-inclusive list of all responsibilities, skills, efforts, or working conditions associated with the position of Administrative Assistant.In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.KTIO is an equal opportunity employer and does not discriminate on the basis of race, color, religion, creed, sex, sexual orientation, gender identity, national or ethnic origin, age, presence of sensory disability, physical or mental disability, use of a trained guide dog or service animal by a person with a disability, veteran&rsquo;s status, marital status, or other classes protected by law.For more information about KTIO, visit www.linkedin.com/company/kobe-trade-information-office and www.facebook.com/cityofkobe.Pay: $25.00 - $30.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: Hybrid remote in Seattle, WA 98154

Administrative Assistant

Phyton Talent Advisors

<div>
 
 
 Our Client, a Global Finanical Services Firm, is seeking an Administrative Assistant in their Seattle, Washington locaiton.
 
 
 
 
 
 
 
 Job Summary
 
 
 <ul>
 <li>
 Print, fold, and prepare outgoing mail including stuffing envelopes
 </li>
 <li>
 Open, sort, and scan incoming mail with a high level of accuracy
 </li>
 <li>
 Scan, save, and file documents within internal systems
 </li>
 <li>
 Maintain and stock office supplies, including paper and materials
 </li>
 <li>
 Review and process returned mail, ensuring proper handling and documentation
 </li>
 <li>
 Perform high-volume data entry related to returned mail (approximately 50% of the role)
 </li>
 <li>
 Support additional administrative and office tasks as needed
 </li>
 </ul>
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Extremely detail oriented with a strong focus on accuracy and quality
 </li>
 <li>
 Ability to work in a fast-paced environment and manage time efficiently
 </li>
 <li>
 Proactively review work to identify and correct errors
 </li>
 <li>
 Intermediate knowledge of administrative support concepts and best practices
 </li>
 <li>
 Comfortable operating standard office equipment and systems
 </li>
 <li>
 Proficient in Microsoft Word, Excel, Outlook, File Explorer, and Adobe
 </li>
 <li>
 Typing speed of 40 WPM or higher
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple priorities and shifting deadlines
 </li>
 <li>
 Effective written and verbal communication skills
 </li>
 <li>
 Ability to work collaboratively within a team environment
 </li>
 </ul>
</div>

Coupang

<div>We exist to wow our customers. We know we're doing the right thing when we hear our customers say, &quot;How did I ever live without Coupang?&quot; Born out of an obsession to make shopping, eating, and living easier than ever, we're collectively disrupting the multi-billion-dollar commerce industry from the ground up. We are one of the fastest-growing retail companies that established an unparalleled reputation for being a leading and reliable force in South Korean commerce.

We are proud to have the best of both worlds &mdash; a startup culture with the resources of a large global public company. This fuels us to continue our growth and launch new services at the speed we have been since our inception. We are all entrepreneurial, surrounded by opportunities to drive new initiatives and innovations. At our core, we are bold and ambitious people that like to get our hands dirty and make a hands-on impact. At Coupang, you will see yourself, your colleagues, your team, and the company grow every day.

Our mission to build the future of commerce is real. We push the boundaries of what's possible to solve problems and break traditional tradeoffs. Join Coupang now to create an epic experience in this always-on, high-tech, and hyper-connected world.

Role Overview

As a Senior Executive Assistant for the Coupang tech organization, you will support Coupang's executives located in Seattle. This role is responsible for diverse administrative tasks from daily calendar and meeting management to strategic and special projects. The ideal candidate will be an organized self-starter that skillfully prioritizes and artfully juggles multiple demands with sound judgement and attention to detail. Candidate must demonstrate resourcefulness, timeliness, and ability to proactively anticipate needs with a minimum amount of direction in a fast-paced environment. Capable of working across organizations and with diverse personalities required.

The ideal candidate will be an experienced Executive Administrative professional who is looking for their next big opportunity to grow &amp; advance their career. They will be a fast learner with experience working with little to no guidance using sound judgement in a fast paced, goal-oriented, and ever-changing work environment. They will also have strong prioritization abilities to complete a high volume of complex tasks autonomously, and a history of establishing mechanisms to simplify or streamline processes and establish structure. The ideal candidate will be a detail-oriented planner with the demonstrated ability to communicate and respond effectively and efficiently while maintaining flexibility, a sense of humor, and most importantly grace under pressure.

What You Will Do
<ul>
<li>Complex Calendar Management: Manage calendars for VP-level executives and multiple leaders, coordinating across the company's international locations in the US, Korea, and China</li>
<li>Team Activities: Organize, execute, and assist with team activities, including staff meetings, all-hands meetings, and team social events</li>
<li>Budget Planning: Execute quarterly budgets, collaborating closely with the leaders on managing the targets</li>
<li>Flexible Timings: Work flexible hours and handle tasks with urgency</li>
<li>International Coordination: Coordinate with Executive Assistants (EAs) across international locations to schedule and manage multi-location meetings</li>
<li>Project Coordination: Support key team initiatives as a project coordinator. Duties may include:</li>
<li>Supporting expanded staff meetings</li>
<li>Managing meeting logistics (both internal and external)</li>
<li>Preparing presentations</li>
<li>Managing shared team information and resources on intranet/portals</li>
<li>Travel Arrangements: Assist in coordinating travel arrangements and expense reporting for business travel, including booking flights, hotels, and local transportation, providing agendas and itineraries, and arranging passport/visa requirements if necessary</li>
<li>Special Projects: Work on special projects as needed</li>
<li>Event Planning: Plan and coordinate events</li>
</ul>
Basic Qualifications
<ul>
<li>BA/BS Degree</li>
<li>Strong communication (written and verbal), detail-oriented, highly organized and ability to work across functions with executives (both internal &amp; external)</li>
<li>Proven ability to deliver results in an extremely fast-paced, goal-oriented, and ever-changing environment</li>
<li>Minimum of two years of administrative experience, in a fast-paced environment</li>
<li>Minimum of five years experience in Microsoft Office Suite applications, Word, Excel, PowerPoint, and SharePoint, and Google Workspace</li>
<li>Strong written and verbal communications</li>
<li>Experience working globally for a large, tech, and/or start-up company</li>
<li>Capacity to work with different international time zones and overtime, as needed</li>
</ul>
Preferred Qualifications
<ul>
<li>Demonstrated ability to organize, multi-task, and problem solve issues while managing competing priorities and commitments to deadlines</li>
<li>Proven track record demonstrating ability to work effectively with minimal supervision</li>
<li>Ability to quickly learn organizational structure and the objectives of the team</li>
<li>High levels of integrity and discretion</li>
<li>A terrific work ethic accompanied by an ever-positive, get-it-done attitude</li>
<li>History of creative problem solving, analytical skills, ability to work well collaboratively and under pressure</li>
<li>Experience creating and/or supporting presentation development for senior management</li>
<li>Highly proficient in organizing worldwide travel</li>
<li>Detail-oriented and ability to complete work assignments with a high degree of quality</li>
<li>Ability to manage multiple tasks and assist multiple team members at the same time</li>
<li>Project Management certificate</li>
<li>Bilingual in English and Korean is a plus</li>
</ul>
Pay &amp; Benefits

Our compensation reflects the cost of labor across several US geographic markets. At Coupang, your base pay is one part of your total compensation.

The base pay for this position ranges from $89,000/year to $153,000/year. Pay is based on several factors including market location and may vary depending on job-related knowledge, skills, and experience.

General Description of All Benefits
<ul>
<li>Annual bonus is 0-20% of the base salary</li>
<li>Medical/Dental/Vision/Life, AD&amp;D insurance</li>
<li>Flexible Spending Accounts (FSA) &amp; Health Savings Account (HSA)</li>
<li>Long-term/Short-term Disability</li>
<li>Employee Assistance Program (EAP) program</li>
<li>401K Plan with Company Match</li>
<li>18-21 days of the Paid Time Off (PTO) a year based on the tenure</li>
<li>12 Public Holidays</li>
<li>Paid Parental leave</li>
<li>Pre-tax commuter benefits</li>
<li>MTV - [Free] Electric Car Charging Station</li>
</ul>
General Description of Other Compensation

&quot;Other Compensation&quot; includes, but is not limited to bonuses, equity, or other forms of compensation that would be offered to the hired applicant in addition to their established salary range or wage scale.

Coupang is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to actual or perceived race (including traits historically associated with race, including but not limited to hair texture and protective hair styles), color, religion, religious creed (including religious dress and grooming practices), sex or gender (including pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy, childbirth or breastfeeding), gender identity, gender expression, sexual orientation, ,ancestry, national origin (including language use restrictions), age (40 and over), physical or mental disability, medical condition, genetic information, HIV/AIDS or Hepatitis C status, family status (including but not limited to marital or domestic partnership status), military or veteran status, use of a trained dog guide or service animal, political activities or affiliations, ancestry, citizenship, family and medical leave status, status as a victim of any violent crime, or any other characteristic or class protected by the laws or regulations in the locations where we operate.

Privacy Notice Your personal information will be collected and managed by Coupang as stated in the Application Privacy Notice located below: https://www.coupang.jobs/privacy-policy/

If you need assistance and/or a reasonable accommodation in the application of recruiting process due to a disability, please contact us at usrecruiting@coupang.com.

Job Requisition ID: R0071057</div>

Senior Executive Assistant

Docusign

<div>
 
 Company Overview
 
 
 
 Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people&rsquo;s lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign&rsquo;s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).
 
 
 What you'll do
 
 
 As an Administrative Assistant, you are an organized, dependable, flexible, and proactive professional responsible for supporting multiple VPs in the Product organization. You will handle a wide range of internal, day-to-day administrative responsibilities, requiring strong coordination, prioritization, and communication skills. Using your multitasking capabilities, you will effectively help to manage the executives' time and schedules to ensure smooth day-to-day business operations for the broader team.
 
 
 This position is an individual contributor role reporting to the VP, Product Management.
 
 
 
 Responsibility
 
 
 
 <ul>
 <li>
 Perform day-to-day administrative tasks for multiple VPs in the Product organization, including calendar management, preparing meeting materials, and arranging domestic and international travel
 </li>
 <li>
 Coordinate logistics and food orders for internal and external meetings, assisting with agendas and follow-up items
 </li>
 <li>
 Assist with submitting and tracking business and travel expenses
 </li>
 <li>
 Build cross-functional relationships to execute tasks efficiently and support the department's goals
 </li>
 <li>
 Act as back-up to other Administrative and Executive Assistants in the organization as needed
 </li>
 <li>
 Perform other administrative-related functions as assigned
 
 
 </li>
 </ul>
 Job Designation
 
 
 
 Hybrid:
 
 Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)
 
 
 Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.
 
 
 What you bring
 
 
 
 Basic
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience
 </li>
 <li>
 2+ years of administrative assistant experience supporting leadership or multiple team members
 </li>
 <li>
 Experience with standard business software (Google Workspace, Zoom, Slack, etc.)
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Strong organizational skills and attention to detail
 </li>
 <li>
 Excellent communication skills
 </li>
 <li>
 Experience assisting multiple leaders in a SaaS company
 </li>
 <li>
 Ability to manage priorities with different working styles
 </li>
 <li>
 Enthusiasm, adaptability, and ability to navigate ambiguity
 
 
 </li>
 </ul>
 Wage Transparency
 
 
 Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.
 
 
 Based on applicable legislation, the below details pay ranges in the following locations:
 
 
 California: $40.14/hour - $58.13/hour
 
 
 Washington, Maryland, New Jersey and New York (including NYC metro area): $38.03/hour - $52.19/hour
 
 
 
 This Role Is Also Eligible For The Following
 
 
 
 <ul>
 <li>
 Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Global benefits provide options for the following:
 
 
 <ul>
 <li>
 Paid Time Off: earned time off, as well as paid company holidays based on region
 </li>
 <li>
 Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement
 </li>
 <li>
 Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment
 </li>
 <li>
 Retirement Plans: select retirement and pension programs with potential for employer contributions
 </li>
 <li>
 Learning and Development: options for coaching, online courses and education reimbursements
 </li>
 <li>
 Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events
 
 
 </li>
 </ul>
 
 Work Authorization Notice:
 
 Please note that we do not provide visa sponsorship or immigration support for this position. Applicants must already be authorized to work in the United States on a full-time, permanent basis without the need for current or future sponsorship.
 
 
 Life at Docusign
 
 
 
 Working here
 
 
 
 Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what&rsquo;s right, every day. At Docusign, everything is equal.
 
 
 We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you&rsquo;ll be loved by us, our customers, and the world in which we live.
 
 
 
 Accommodation
 
 
 
 Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at accommodations@docusign.com.
 
 
 If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at taops@docusign.com for assistance.
 
 
 Applicant and Candidate Privacy Notice
 
 
 States Not Eligible for Employment
 
 
 This position is not eligible for employment in the following states: Alaska, Hawaii, Maine, Mississippi, North Dakota, South Dakota, Vermont, West Virginia and Wyoming.
 
 
 Equal Opportunity Employer
 
 
 It's important to us that we build a talented team that is as diverse as our customers and where all employees feel a deep sense of belonging and thrive. We encourage great talent who bring a range of perspectives to apply for our open positions. Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience, skill, aptitude and a can-do approach. We will not discriminate based on race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, or any other legally protected category.
 
 
 EEO Know Your Rights poster
 
 
</div>

Majestic Adventures

APPLICATIONS SUBMITTED THROUGH INDEED WILL NOT BE CONSIDERED. PLEASE GO TO OUR WEBSITE: QUESTNORTHWEST.COM/ABOUT/EMPLOYMENT TO LEARN MORE ABOUT THE POSITION AND APPLY.About UsMajestic Adventures LLC is a Bellingham-based organization with 10 years of experience running Live Action Role Play day camps, where the kids become the heroes of a dynamic and exciting adventure. We're seeking an enthusiastic Administrative Assistant to support our day camp operations at Woodland Park. The camp season runs from June 19th - August 28th. Training for this position would take place in early June.Job DescriptionThe Seattle Administrative Assistant is a part-time, seasonal position that supports the logistics of Majestic Adventures summer camps in Woodland Park. This position will fulfill the duties related to data entry, paperwork management, client check-in, and sales.Application Deadline May 1stDuties<ul><li>Data Entry and Paperwork Management</li><li>Scan paperwork after camp concludes on final day of program (usually Friday)</li><li>Upload paperwork scans to proper folder(s) in work drive</li><li>Digitally update paperwork and client information using in-house data management software.</li><li>Communicate consistently with Bellingham Data Entry Admin</li><li>Collaborate with supervisors to ensure proper storage and transportation of physical records</li><li>On Site Check-In &amp; Sales Support</li><li>Direct children &amp; their families to their weekly camp counselor on first day of program</li><li>Set up/take down and run sales table Tuesday through Friday (weather permitting)</li><li>Maintain sales organization and deliver pre-ordered items to families at camp</li><li>Track sales and assist with accurately balancing/reporting cash box for every sales day</li><li>Communicate consistently with Bellingham Sales Admin</li></ul>Pay Rate - $21 /hrQualifications<ul><li>Motivated and organized</li><li>Detail-oriented</li><li>Able to work independently as well as part of a team</li><li>Enjoys routine/repetitive tasks</li><li>Can work in a fast-paced environment</li><li>Good and clear communication skills</li><li>Able to maintain confidentiality of sensitive information regarding minors</li><li>Proficient with Google Workspace (Mail, Drive, Sheets, etc.)</li></ul>Also Helpful<ul><li>Customer service and/or sales experience</li><li>Data entry experience</li><li>Familiar with roleplaying game (LARP, Tabletop, or Online) rules and mechanics</li></ul>Workload and ScheduleSeasonal position Monday through Friday from mid-June through end of August. Weekly hours of up to 10 hours on-site (Check-In &amp; Sales), 10-15 hours for data entry depending on the week. Some paperwork must be updated same-day on Fridays after being scanned. Check-In &amp; Sales Support begins at 8:30am, going until 10am at Woodland Park. Data Entry hours are flexible, so long as deadlines are met.Further Notes All staff must have a social security number for being an employee, and all will have a background check done on them. We require all staff to be mandatory reporters of child abuse (if you suspect abuse in the home environment or elsewhere, you are required to report on it).Pay: $21.00 per hourWork Location: Hybrid remote in Seattle, WA 98105

NationSafe Protection

Overview We are seeking a dynamic and highly organized Executive Assistant to join our team and support our leadership with efficiency and professionalism. NationSafe Protection is a United States based company focused on physical and digital protection. Reporting directly to an Executive Director within the company, this role is a senior position and vital in ensuring smooth daily operations, managing complex schedules, and facilitating seamless communication across departments. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to anticipate needs and solve problems promptly. This salaried position offers an exciting opportunity to contribute to a thriving organization while developing your administrative expertise.Duties<ul><li>Manage and maintain detailed calendars using Microsoft Outlook Calendar, Google Workspace, and other scheduling tools, coordinating meetings, appointments, and events with precision.</li><li>Provide comprehensive executive administrative support including drafting correspondence, proofreading documents, transcribing notes, and preparing reports with accuracy.</li><li>Organize and coordinate a variety of events, meetings, and conferences from planning stages through execution, ensuring all logistics are handled efficiently.</li><li>Handle multi-line phone systems with professionalism and courtesy, practicing excellent phone etiquette while directing calls or taking messages as needed.</li><li>Oversee office management tasks such as filing, data entry, record keeping, and maintaining organized digital and physical files.</li><li>Assist with bookkeeping responsibilities using QuickBooks or similar software to track expenses, process invoices, and manage petty cash.</li><li>Support project coordination efforts by tracking deadlines, preparing materials, and liaising with team members to ensure timely completion of tasks.</li><li>Manage personal assistant duties including travel arrangements, expense reports via DocuSign or other platforms, and other confidential tasks that support executive needs.</li><li>Provide exceptional customer service to our clients</li></ul>Requirements<ul><li>Proven experience in an administrative or executive assistant role with strong office management skills.</li><li>Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry systems.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Strong typing skills combined with transcription and proofreading abilities for document accuracy.</li><li>Experience with bookkeeping tools such as QuickBooks is highly desirable.</li><li>Exceptional communication skills including phone etiquette and professional interpersonal interactions.</li><li>Familiarity with multi-line phone systems, calendar management tools like Microsoft Outlook Calendar, and electronic signature platforms such as DocuSign.</li><li>Ability to handle confidential information discreetly while maintaining a high level of professionalism.</li><li>Previous office experience including clerical duties like filing, front desk responsibilities, and customer service is preferred. Join us as an Executive Assistant if you&rsquo;re eager to bring energy into your workday while supporting leadership through meticulous organization and proactive problem-solving!</li></ul>www.NationSafeUSA.comEmail: HR@NationSafeUSA.comPay: $95,000.00 - $125,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Parental leave</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Seattle, WA 98115

Executive Assistant

Amazon.com

<div><h2 class="jobSectionHeader">DESCRIPTION</h2><div>
The Worldwide Amazon Stores organization is looking for an Administrative Assistant who wants to work in a fast-paced, exciting, and growing organization. We are seeking an exceptionally talented, dependable, customer-obsessed, and self-motivated Administrative Assistant to work under the direct supervision of the Executive Assistant to the Vice President of Fulfillment by Amazon Product &amp; Tech in either Bellevue or Seattle, WA.
 
 
This is a great opportunity to join a stellar administrative team, with a variety of responsibilities for you to grow and further your professional career. The role requires a high degree of organization, attention to detail, ability to handle confidential information, and self-motivation.
 
 
Must have the ability to communicate well, manage multiple assignments and people simultaneously, and maintain professionalism in dealing with managers and executives.
 
 
Key job responsibilities 
<ul><li>Back up of calendar and scheduling requirements for the VP.</li><li>Coordinate travel and create detailed itineraries.</li><li>Complete and file expense reports.</li><li>Supporting logistics and planning for leadership meetings and ownership in managing team morale events.</li><li>Tracking and helping drive completion of deliverables and following up on outstanding items.</li><li>Special projects as assigned.</li></ul></div><h2 class="jobSectionHeader">
BASIC QUALIFICATIONS</h2><ul><li>High school or equivalent</li><li>1+ years of working with computers and Microsoft Office products and applications experience</li><li>Work 40 hours/week, and overtime as required</li><li>Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach</li><li>Are 21 years of age or older</li><li>Experience that includes strong analytical skills, attention to detail, and effective communication abilities</li><li>Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines, or experience handling confidential information and maintaining professionalism in dealing with senior executives</li><li>Experience with executive level calendar management</li><li>Experience managing events/meetings in a global company</li></ul><h2 class="jobSectionHeader">
PREFERRED QUALIFICATIONS</h2><ul><li>Bachelor's degree or equivalent</li><li>Experience with end-to-end project management</li><li>Experience with domestic or international travel coordination</li><li>Can manage a high volume of requests and competing deadlines</li><li>Experience completing complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround, or experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines</li><li>Experience leading process improvements</li><li>Experience working independently with minimal supervision, or 1+ years of Amazon experience</li><li>High level of integrity and discretion</li></ul> 
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. 
 
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner. 
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits. 
USA, WA, BELLEVUE - 23.00 - 34.00 USD hourly 
USA, WA, Bellevue - 23.00 - 34.00 USD hourly 
USA, WA, SEATTLE - 23.00 - 34.00 USD hourly 
USA, WA, Seattle - 23.00 - 34.00 USD hourly</div>

Administrative Assistant, Worldwide Fulfillment by Amazon

Explore 204+ Senior administrative assistant in Seattle this April. Find roles across top companies and apply now to boost your career.

204 senior administrative assistant jobs In Seattle

Administrative Assistant

Administrative Assistant

Senior Executive Assistant

Administrative Assistant

Administrative Assistant

Executive Assistant

Administrative Assistant, Worldwide Fulfillment by Amazon