administrative assistant

executive assistant

executive administrative assistant Jobs in New York

executive administrative assistant

office manager

administrative assistant (external agency staff) Jobs in New York

administrative office assistant

Clarity Recruiting

<div>
 
 Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.
 
 
 
 
 
 The general hourly range for these roles are $18-27/hr DOE
 
 
 
 
 
 Responsibilities will possibly include:
 
 <ul>
 <li>
 Answer and direct phone calls
 </li>
 <li>
 Organize and schedule appointments
 </li>
 <li>
 Assist in the preparation of regularly scheduled reports
 </li>
 <li>
 Update and maintain office policies and procedures
 </li>
 <li>
 Order office supplies and research new deals and suppliers
 </li>
 <li>
 Maintain contact lists
 </li>
 <li>
 Book travel arrangements
 </li>
 <li>
 Submit and reconcile expense reports
 </li>
 <li>
 Act as the point of contact for internal and external clients
 </li>
 <li>
 Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
 </li>
 </ul>
 
 
 
 
 Requirements and skills:
 
 <ul>
 <li>
 1-2+ years experience as a Receptionist, Administrative Assistant, Virtual Assistant or Office Administrative Assistant
 </li>
 <li>
 Knowledge of office management systems and procedures
 </li>
 <li>
 Proficiency in MS Office
 </li>
 <li>
 Excellent time management skills and the ability to prioritize work
 </li>
 <li>
 Attention to detail and problem solving skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Strong organizational skills with the ability to multi-task
 </li>
 </ul>
</div>

Administrative Assistant

Atrium

<div>
 
 Client Overview
 
 
 
 Our client, a reputable, fast-paced real estate and property leasing firm based in New York City, is seeking a sharp, organized
 
 Administrative Assistant
 
 to support internal operations and office management. Known for their hands-on approach and dynamic portfolio of residential and commercial properties, the firm offers a collaborative and fast-moving work environment ideal for early-career professionals looking to grow in the real estate space. If you are a highly organized Administrative Assistant with an interest in real estate and team operations, this is a great chance to work in a professional, high-energy environment with long-term potential.
 
 
 
 Salary/Hourly Rate
 
 
 
 $30/hr
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant will play a key role in supporting brokers, leasing agents, and office staff with scheduling, internal communication, and document management. The ideal Administrative Assistant is detail-oriented, resourceful, and confident working in a client-facing environment. This is a strong opportunity for an Administrative Assistant looking to grow within a real estate or leasing firm.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
 <li>
 Provide administrative support to Brokers, Leasing Managers, and Operations staff.
 </li>
 <li>
 Coordinate internal meetings, manage calendars, and assist with scheduling property tours.
 </li>
 <li>
 Maintain databases of current listings, tenant inquiries, and property information.
 </li>
 <li>
 Assist with document preparation, lease paperwork, and filing systems.
 </li>
 <li>
 Track deadlines for lease renewals, applications, and follow-up items.
 </li>
 <li>
 Support office operations, ordering supplies, and managing vendor communication.
 </li>
 <li>
 Greet guests, clients, and tenants at the front desk and maintain a professional presence.
 </li>
 <li>
 Prepare materials for internal meetings, client presentations, and property tours.
 </li>
 <li>
 Communicate with tenants and clients to assist with inquiries and scheduling needs.
 </li>
 <li>
 Take on additional tasks and special projects as assigned by leadership.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 1 - 3 years of experience in an Administrative Assistant or front office role.
 </li>
 <li>
 Strong organizational, communication, and multitasking skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 Comfortable working in a client-facing, deadline-driven environment.
 </li>
 <li>
 Ability to work independently and maintain a high level of professionalism.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 Previous experience in a real estate, leasing, or property management office.
 </li>
 <li>
 Familiarity with platforms like Yardi, AppFolio, or CRM systems.
 </li>
 <li>
 Interest in the NYC real estate market and property lifecycle.
 </li>
 <li>
 Ability to support multiple team members and adapt to shifting priorities.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree is preferred.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Potential for a temp-to-perm Administrative Assistant opportunity.
 </li>
 <li>
 Access to company listings, training, and real estate networking events.
 </li>
 <li>
 Direct support from experienced leasing and property professionals.
 </li>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 392332
</div>

Administrative Assistant - 392332

<div>
 
 Client Overview
 
 
 
 Our client, a reputable financial services company in New York City, is seeking a detail-oriented and professional
 
 Administrative Assistant
 
 to support daily office operations. This role is ideal for someone with strong administrative experience who thrives in a structured, fast-paced corporate finance environment.
 
 
 
 Salary/Hourly Rate
 
 
 
 $26/hr
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant will provide administrative and operational support to internal teams and leadership. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining professionalism. The position is fully onsite.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
 <li>
 Provide administrative support to executives and department teams.
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Prepare reports, presentations, and business correspondence.
 </li>
 <li>
 Handle data entry, filing, scanning, and document management.
 </li>
 <li>
 Coordinate internal meetings and assist with conference room scheduling.
 </li>
 <li>
 Support office operations, including ordering supplies and coordinating vendors.
 </li>
 <li>
 Assist with travel arrangements and expense tracking as needed.
 </li>
 <li>
 Maintain organized records and assist with special projects.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 2+ years of administrative assistant experience in a corporate environment.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Highly organized with strong attention to detail.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Ability to multitask and meet deadlines in a fast-paced environment.
 </li>
 <li>
 Professional, polished demeanor.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 Experience working in finance or financial services environments.
 </li>
 <li>
 Experience supporting multiple teams or senior leadership.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 High school diploma is required.
 </li>
 <li>
 Bachelor's degree is preferred.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 392074
</div>

Administrative Assistant - 392074

I-Grace

<div>
 
 
 Company Overview
 
 
 
 The I-Grace Company is a leader in luxury residential construction, renowned for delivering exceptional craftsmanship and service across complex, high-end projects. For over three decades, we&rsquo;ve partnered with discerning clients, architects, and designers to bring visionary homes to life. Our commitment to excellence, integrity, and collaboration defines who we are and the work we do.
 
 
 
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant plays a critical support role within the Office of the CEO, ensuring the seamless execution of daily operations in a fast-paced, high-touch executive environment. Working under the guidance of the Executive Assistant, this position requires exceptional organization, discretion, and attention to detail.
 
 
 This is a unique opportunity for an early-career professional to gain direct exposure to senior leadership while developing strong administrative, operational, and communication skills within a luxury residential construction environment. The ideal candidate is proactive, resourceful, and aligned with I-Grace&rsquo;s commitment to professionalism, precision, and excellence.
 
 
 
 
 
 
 Duties &amp; Responsibilities
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Coordinate complex domestic and international travel arrangements, including itineraries, logistics, and scheduling
 </li>
 <li>
 Manage and reconcile expenses, including receipt tracking and reporting
 </li>
 <li>
 Support daily calendar management, including meetings, appointments, meals, and personal commitments
 </li>
 <li>
 Track incoming correspondence and emails, ensuring organization and timely follow-up
 </li>
 <li>
 Maintain detailed and organized records, files, and contact systems for the Office of the CEO
 </li>
 <li>
 Prepare materials, agendas, and logistics for meetings and internal/external events
 </li>
 </ul>
 
 
 Operational &amp; Personal Support
 
 
 <ul>
 <li>
 Assist with personal administrative tasks including travel logistics, appointments, residences, and related coordination, as requested
 </li>
 <li>
 Schedule and manage recurring services and ongoing operational needs
 </li>
 <li>
 Order and maintain office supplies and coordinate client and team gifting initiatives
 </li>
 <li>
 Maintain and update tracking lists for active priorities and deliverables
 </li>
 </ul>
 
 
 Coordination &amp; Communication
 
 
 <ul>
 <li>
 Serve as a liaison between the Office of the CEO, internal teams, and external partners to ensure clear and professional communication
 </li>
 <li>
 Support cross-functional coordination and follow-through on key initiatives
 </li>
 <li>
 Assist the Executive Assistant in managing priorities and maintaining operational efficiency
 </li>
 </ul>
 
 
 General Support
 
 
 <ul>
 <li>
 Provide administrative assistance across ongoing tasks and special projects
 </li>
 <li>
 Handle additional responsibilities as assigned, demonstrating flexibility and responsiveness
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 1&ndash;3 years of experience in an administrative or assistant role, supporting senior leadership
 </li>
 <li>
 Exceptional organizational skills with strong attention to detail and accuracy
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Proficiency in Microsoft Office Suite and general technical fluency
 </li>
 <li>
 Ability to manage multiple priorities in a fast-paced, dynamic environment
 </li>
 <li>
 Demonstrated discretion and ability to handle confidential information
 </li>
 <li>
 Strong problem-solving skills with a proactive, solutions-oriented mindset
 </li>
 <li>
 Professional, dependable, and committed to high standards of execution
 </li>
 <li>
 Interest in architecture, interior design, construction, or luxury services is preferred
 </li>
 </ul>
 
 
 
 
 
 IDEAL CANDIDATE
 
 
 <ul>
 <li>
 Proactive, resourceful, and highly organized with a &ldquo;no task too small&rdquo; mindset
 </li>
 <li>
 Comfortable operating in a high-performance, in-person environment
 </li>
 <li>
 Maintains composure and effectiveness under pressure
 </li>
 <li>
 Demonstrates flexibility, including occasional after-hours support across time zones
 </li>
 <li>
 Takes pride in delivering a seamless, polished experience for leadership and stakeholders
 </li>
 <li>
 Motivated to grow within an executive support or operations career path
 </li>
 </ul>
 
 
 
 
 
 WORK CONDITIONS
 
 
 <ul>
 <li>
 Full-time, in-office role (5 days per week) based in Long Island City, New York
 </li>
 <li>
 Exposure to a fast-paced executive environment requiring responsiveness and adaptability
 </li>
 <li>
 Occasional need for schedule flexibility to support business and travel demands, including occasional after-hours support across time zones.
 </li>
 </ul>
 
 
 
 
 
 Compensation &amp; Benefits
 
 
 <ul>
 <li>
 $75,000 - $85,000, commensurate with experience
 </li>
 <li>
 Comprehensive company benefits package offers:
 </li>
 <li>
 Health insurance - medical with virtual visits and health advocate availability, dental and vision
 </li>
 <li>
 401(k) with company match
 </li>
 <li>
 Generous paid time off
 </li>
 <li>
 Professional development opportunities
 </li>
 <li>
 Accident, Critical Illness and Hospital Indemnity Insurance available
 </li>
 <li>
 HSA &amp; FSA
 </li>
 <li>
 $50,000 worth of employer paid life insurance Optional
 </li>
 <li>
 Legal Plan benefits
 </li>
 <li>
 Identity &amp; Fraud benefits
 </li>
 <li>
 Pet Solution benefits
 </li>
 <li>
 Employee referral bonus
 </li>
 <li>
 Employee Assistance Program
 </li>
 <li>
 Home &amp; Auto discounts and more!
 </li>
 <li>
 Opportunity for professional growth within a high-end, design-driven construction firm
 </li>
 </ul>
 
 
 
 
 
 Please Note
 
 : This position is
 
 NOT
 
 eligible for visa sponsorship.
 
 
 At I-Grace, you&rsquo;ll have the opportunity to collaborate with a talented team, and contribute to the success of an established leader in luxury residential construction. If you&rsquo;re a strong administrative professional looking for your next challenge, we invite you to apply today.
 
</div>

Daley And Associates, LLC

<div>
 
 
 
 
 Administrative Assistant&nbsp;
 
 
 
 
 
 We are currently seeking candidates for an Administrative Assistant opportunity at a highly successful alternative asset management firm located in New York, NY. The Administrative Assistant will provide administrative support to key senior leaders and will be responsible for performing calendar management, coordinating travel arrangements, preparing reports and presentations, managing vendor relations, and collaborating with global teams.&nbsp;The ideal candidate will have 2-3+&nbsp;years of administrative experience in investment management or financial services.
 
 
 
 This is an 6-12+ month contract opportunity, paying between $30-$33/hour (depending on experience).&nbsp;
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 
 
 Perform complex calendar management via Microsoft Outlook.
 
 
 </li>
 <li>
 
 
 Coordinate travel arrangements and itineraries (domestic and international).
 
 
 </li>
 <li>
 
 
 Spearhead logistical coordination of meetings and events, ensuring optimal preparedness and execution.
 
 
 </li>
 <li>
 
 
 Prepare and deliver detail-intensive materials, including client reporting, presentation materials, and meeting prep packets.
 
 
 </li>
 <li>
 
 
 Manage internal and external correspondence, and develop and maintain strong relationships with internal teams and external parties, including clients and vendors.
 
 
 </li>
 <li>
 
 
 Assist in new-hire onboarding processes and logistics, including ordering necessary equipment.
 
 
 </li>
 <li>
 
 
 Update and maintain detailed information in appropriate systems.
 
 
 </li>
 <li>
 
 
 Perform expense reporting.
 
 
 </li>
 <li>
 
 
 Support special projects (as needed).
 
 
 </li>
 </ul>
 
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 
 
 2-3+ years of administrative experience in investment management or financial services.
 
 
 </li>
 <li>
 
 
 Bachelor&rsquo;s degree (required).
 
 
 </li>
 <li>
 
 
 Strong communication (written and verbal) and interpersonal skills.
 
 
 </li>
 <li>
 
 
 Proven ability to navigate competing deadlines and changing priorities.
 
 
 </li>
 <li>
 
 
 Excellent time-management, organization, and prioritization skills.
 
 
 </li>
 <li>
 
 
 Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
 
 
 </li>
 <li>
 
 
 Ability to work collaboratively and independently, while maintaining professionalism and confidentiality.
 
 
 
 </li>
 </ul>
 
 
 For immediate consideration, interested and qualified candidates should send their resume to Jenny at
 
 
 jfriedman@daleyaa.com
 
 
 
 
 
 
 
</div>

Vaco by Highspring

<div>
 
 
 Administrative Assistant - UHNW Family Office
 
 
 
 Location:
 
 New York, NY
 
 
 Salary
 
 :$75,000-80,000
 
 
 
 The Role:
 
 We are seeking a bright, highly discreet Administrative Assistant to support a prominent Family Office and Private Residence. This is a dynamic "hybrid" role that requires a blend of professional office administration and high-touch personal support.
 
 The ideal candidate is a proactive problem-solver who possesses exceptional judgment and the ability to navigate both a corporate boardroom and a private household with ease.
 
 
 
 Core Responsibilities
 
 <ul>
 <li>
 
 Executive Coordination:
 
 Manage complex calendars, coordinate appointments, and handle scheduling for both professional and personal obligations.
 </li>
 <li>
 
 Logistical Support:
 
 Serve as the "connective tissue" between the family's NYC office and private residence, including running sensitive errands and ensuring seamless operations between both locations.
 </li>
 <li>
 
 Vendor Relations:
 
 Act as a professional point of contact for external vendors and service providers; must be well-spoken and able to negotiate and follow up effectively.
 </li>
 <li>
 
 Project Management:
 
 Anticipate needs before they arise, thinking through challenges independently while maintaining a high level of respect for family privacy.
 </li>
 <li>
 
 Digital Support:
 
 Utilize Outlook for heavy scheduling and Excel for basic tracking and organizational tasks.
 </li>
 </ul>
 
 Candidate Profile
 
 <ul>
 <li>
 
 Experience:
 
 2-3+ years of administrative experience, ideally within a Family Office, Luxury Brand, or high-level Corporate environment.
 </li>
 <li>
 
 Discretion:
 
 Absolute commitment to confidentiality and the ability to handle sensitive information with a high degree of "quiet" professionalism.
 </li>
 <li>
 
 Communication:
 
 Exceptionally well-spoken with a polished phone presence and clear written skills.
 </li>
 <li>
 
 Technical Skills:
 
 Proficiency in Microsoft Office (specifically Outlook and Excel).
 </li>
 <li>
 
 The "Right" Mindset:
 
 A "no task is too small" attitude paired with the intellectual horsepower to work with minimal guidance.
 
 </li>
 </ul>
 Vaco PLC is acting as an Employment Agency in relation to this vacancy.
</div>

Green Key Resources

<div>
 
 A family office within the financial services space is seeking an Administrative Assistant to join their team. The ideal candidate will have 3-5 years' of administrative experience and be incredibly organized, detail-oriented, and able to juggle multiple priorities at once.
 
 
 
 
 
 
 Fully on-site in NYC
 
 
 
 
 M-F 9am - 6pm
 
 
 
 
 Pay: $100-130K + bonus
 
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive administrative support in a dynamic environment, ensuring seamless operations and effective communication.
 </li>
 <li>
 Work closely with the Executive Assistant to support high-level tasks and manage priorities.
 </li>
 <li>
 Manage dynamic schedules, ensuring accuracy and proactive communication.
 </li>
 <li>
 Coordinate travel arrangements and maintain detailed itineraries for the Principal.
 </li>
 <li>
 Prepare meeting materials, summaries, and follow-ups to support decision-making processes.
 </li>
 <li>
 Serve as a liaison between the Principal and external stakeholders.
 </li>
 <li>
 Handle household logistics, including mail, deliveries, and errands, with efficiency.
 </li>
 <li>
 Coordinate with vendors and building management to ensure smooth property operations.
 </li>
 <li>
 Maintain organized physical and digital records.
 </li>
 <li>
 Provide technology support, troubleshooting issues and coordinating with IT professionals.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Minimum of 3 years of administrative experience; 5 years preferred.
 </li>
 <li>
 Proficiency in managing schedules, travel arrangements, and meeting logistics.
 </li>
 <li>
 Strong organizational skills and attention to detail in handling tasks and records.
 </li>
 <li>
 Ability to maintain discretion and confidentiality in sensitive matters.
 </li>
 <li>
 Technical proficiency and ability to troubleshoot basic IT issues effectively.
 </li>
 </ul>
 
 
</div>

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1163 administrative office assistant jobs In New York

Administrative Assistant

Administrative Assistant - 392332

Administrative Assistant - 392074

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant