administrative assistant

executive assistant

office manager

senior executive assistant Jobs in New York

senior executive assistant

administrative assistant (external agency staff) Jobs in New York

administrative office assistant

City of New York

<div>
 DCAS's mission is to make city government work for all New Yorkers. From managing New York City&rsquo;s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.
 
 
 Our Commitment To Equity, Effectiveness, And Sustainability Guides Our Work Providing City Agencies With The Critical Resources And Support Needed To Succeed, Including
 
 
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 Recruiting, hiring, and training City employees.
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 Managing 55 public buildings.
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 Acquiring, selling, and leasing City property.
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 Purchasing over $1 billion in goods and services for City agencies.
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 Overseeing the greenest municipal vehicle fleet in the country.
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 Leading the City's efforts to reduce carbon emissions from government operations.
 
 
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 When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.
 
 
 The Real Estate Services (RES) division of DCAS supports City governmental operations by providing services that are responsive to the City&rsquo;s real estate needs. RES is responsible for the management of 37-million square feet of City-owned and/or occupied real estate, citywide acquisitions (lease or purchase) plus sales and other dispositions of City-owned properties. RES also provides architectural design; space planning and project management; zoning and land use analyses; property valuations and financial analyses of real estate transactions.
 
 
 In particular, the RES Financial Services team performs property valuations, lease administration, revenue &amp; financial analysis, lease audits, and budget &amp; lease enforcement duties. In so doing, there work supports every unit within RES to accomplish their own missions. This team is comprised of five (5) units of accounting and finance professionals.
 
 
 Presently, Financial Services is looking for a detail-oriented Administrative Assistant to fill this new role. In general, the Administrative Assistant will be responsible for the coordination e of projects, reports, and communications, between the five (5) Financial Services teams.
 
 
 More specifically, the Administrative Assistant will be responsible to coordinate workflows for three (3) teams: Property Valuations, Lease Administration, and Lease Audit.
 
 
 Property Valuations is responsible for performing complex appraisals and feasibility analysis of real estate citywide for both acquisition and disposition. In response to a sustained influx of commercial real estate appraisal requests, this position will be responsible for coordinating all appraisal requests between the clients (i.e., requestors), the appraisal management system (i.e., IPIS), the internal team plus external appraisal vendors.
 
 
 Lease Administration is responsible for the registration of all commercial real estate leases negotiated by DCAS RES. In addition, responsible for reviewing monthly leasing invoices for compliance and request payments for 60+ commercial lease agreements. In Fiscal Year 2025, the number of commercial real estate agreements being managed will increase to 100+. This position will be required to assist with lease registrations and commercial lease payments on an as needed basis.
 
 
 Lease Audit is responsible to audit payments made by the City to Landlords in conjunction with the 400+ leases in the DCAS commercial real estate portfolio. This position will be responsible to coordinate communications between Lease Audit, landlords, tenant agencies, and others involved with the leasing process.
 
 
 Administrative Responsibilities include but are not limited to the following:
 
 
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 Research materials, including public records to collect data and information regarding transactions related to real property.
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 Research and collection of information and data, both current and historical, for use in reports prepared by the Financial Services team.
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 Research, information pertinent to overall market conditions of all types of real property.
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 Obtain source materials by means of research, records examination, published materials, or personal interviews.
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 Interface with architects, surveyors, real estate appraisers, brokers, property owners, building managers, banks, engineers, builders, attorneys, local preservation units, government agencies, landlords and tenants.
 
 
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 Flexible Work Update
 
 
 
 This position may be eligible for remote work up to two days per week, pursuant to the Remote Work Pilot Program agreed to between City and CWA1180.
 
 
 
 To Apply
 
 
 
 Only individual who are currently serving permanently in the title of Principal Administrative Associate or reachable on the Principal Administrative Associate civil service list may apply.
 
 
 Please go to www.nyc.gov/jobs or www.nyc.gov/ess for current NYC employees and search for Job ID #698935.
 
 
 NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.
 
 
 NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.
 
 
 PRINCIPAL ADMINISTRATIVE ASSOC - 10124
 
 
 
 Minimum Qualifications
 
 
 
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 A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
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 An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
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 A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
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 Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3&frac12; years.
 
 
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 Preferred Skills
 
 
 
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 Proficiency in computer programs such as Word, Excel, PowerPoint and Adobe Acrobat. - Ability to think strategically and analyze potential issues and alternative solutions. - Familiarity with commercial leasing and the New York City commercial real estate market. - Experience with managing complex projects involving multiple stakeholders. - Comfortable with the preparation of budgets and timelines for real estate projects. - Familiarity with City of New York processes, rules, and regulations. - Ability to work independently, as well as part of a team. - Ability to reprioritize projects &amp; deliverables frequently. - Strong interpersonal skills and ability to effectively communicate with multiple stakeholders. - Familiarity with portfolio management data systems such as ARCHIBUS. - Strong writing and time-management skills.
 
 
 </li>
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 55a Program
 
 
 This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
 
 
 Public Service Loan Forgiveness
 
 
 As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/
 
 
 Residency Requirement
 
 
 New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
 
 
 Additional Information
 
 
 The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
 
 
 , $66,062.00 &ndash; $75,971.00
</div>

Administrative Assistant

Universal Music Group

<div>
 We are UMG, the Universal Music Group. We are the world&rsquo;s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
 
 
 
 How we LEAD:
 
 
 
 The East Coast Labels A&amp;R Administration department is seeking an enthusiastic and focused Administrative Assistant to support the department through a variety of tasks and responsibilities. If you are looking for an entry level position with a team where you will learn about the music business and the recording process from behind the scenes, this is the perfect job for you. Your days will include assisting the team with various daily tasks and special projects as needed, while working with internal and external teams successfully.
 
 
 
 
 
 How You&rsquo;ll CREATE
 
 
 
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 Provide administrative and operational support to the team.
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 Demonstrate excellent customer service both internally and externally to all stakeholders while performing your responsibilities, ensuring helpfulness, accuracy, and guidance throughout.
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 Support the A&amp;R Administration department with both daily tasks and special projects, as needed, such as research, organization, meeting prep, etc.
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 Coordinate incoming meeting requests and prioritize
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 Manage project deadlines, including keeping organized status reports
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 Management of the vendor maintenance process including guiding vendors through the registration process, making address and other profile updates to existing vendors, and collaborating with external parties to help them understand the process and comply with the organization&rsquo;s requirements.
 
 
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 Bring Your VIBE
 
 
 
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 At least one (1) year with relevant experience working an administrative or similar role
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 Bachelor&rsquo;s degree in Music, Business, Finance or relevant field
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 Strong sense of urgency, adherence to deadlines, attention to detail, and fearless follow-through required.
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 Ability to easily refocus from one task to another and quickly gain an understanding of the shifting priorities and how to manage them.
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 Highly skilled at explaining complex processes in a way others can easily understand and guiding those that need assistance past perceived roadblocks.
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 Previous experience working with a music label
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 Ability to interact comfortably and effectively with employees of our company at all levels
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 Must be highly organized and forward-thinking
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 Proficiency in Excel, PowerPoint, Keynote and Canva
 
 
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 Perks Playlist
 
 
 
 Join an entrepreneurial, global organization where authenticity, boldness, creativity, connection, drive, and insight aren&rsquo;t just values&mdash;they&rsquo;re how we work every day. Here are some of the ways we support you along the way (and just a few of the benefits we offer):
 
 
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 Comprehensive medical, dental, and vision coverage
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 Including 100% coverage for out-patient in-network mental health services
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 Fertility coverage for eligible medical plan participants
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 Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
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 Student Loan Repayment Assistance and Tuition Reimbursement
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 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution
 
 
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 A variety of ways to prioritize much-needed time away from work including:
 
 
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 Flexible Paid Time Off (PTO) for exempt employees
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 3-weeks PTO for non-exempt employees
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 2-weeks paid Winter Break
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 10 Company Holidays (including Juneteenth and Wellbeing Day)
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 Summer Fridays (between Memorial Day and Labor Day)
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 Generous paid parental leave for every type of parent
 
 
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 Check out our full overview of benefits on the Perks Playlist page of the career site.
 
 
 
 Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.
 
 
 
 
 Universal Music Group is an Equal Opportunity Employer
 
 
 
 We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.
 
 
 Please note, UMG is not enrolled in E-Verify in California and New York, and cannot support employment of candidates whose employer must enroll in E-Verify, for example candidates on STEM-OPT.
 
 
 For more information, please click on the following links.
 
 
 E-Verify Participation Poster:
 
 English / Spanish
 
 
 
 E-Verify Right to Work Poster:
 
 English
 
 |
 
 Spanish
 
 
 
 
 Job Category
 
 
 
 Administrative
 
 
 
 Salary Range
 
 
 
 $40,350-$45,368
 
 
 The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.
</div>

Administrative Assistant, A&R Admin

Above the Barre Dance Academy

We are looking for a highly organized and detail-oriented Remote Executive Assistant to support senior executives. You will manage calendars, coordinate meetings, handle communications, organize travel, and assist with various tasks. This role requires strong organizational skills, professionalism, discretion, and the ability to work independently from home. To succeed in this role, you should know the Microsoft Office suite well, be quick at solving problems, and have prior experience as an executive or administrative assistant. Key Responsibilities:- Manage executive calendars, schedule appointments, and coordinate meetings.- Organize virtual meetings, prepare agendas, and take meeting notes as needed.- Handle email correspondence and respond to inquiries for executives.- Arrange business travel, accommodations, and prepare itineraries.- Prepare reports, presentations, spreadsheets, and other business documents.- Keep confidential records and handle sensitive information carefully.- Coordinate projects and follow up on tasks to ensure they are completed on time.- Assist with data entry, document management, and file organization.- Communicate effectively with internal teams, clients, and external partners.- Perform other administrative duties as assigned. Qualifications:- High school diploma or equivalent; an associate's or bachelor's degree is a plus.- Previous experience as an Executive Assistant, Administrative Assistant, or in a similar role is preferred.- Excellent verbal and written communication skills.- Strong organizational, time management, and multitasking skills.- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and virtual tools like Microsoft Teams or Zoom.- Ability to work independently while being accurate and detail-oriented.- Reliable high-speed internet and a quiet home workspace. Preferred Skills:- Strong problem-solving and decision-making skills.- Professional demeanor and good interpersonal skills.- Ability to prioritize tasks and meet deadlines in a fast-paced environment.- Flexibility to support various executive and administrative tasks. Benefits:- Competitive pay.- 100% remote work.- Flexible work schedule (if applicable).- Paid training and ongoing professional development.- Opportunities for career growth and advancement.- Paid time off and comprehensive employee benefits (eligibility based on employment status).

Remote Executive Assistant (Work From Home)

Hospice & Palliative Care

Job Overview Job Title: Virtual Assistant Company: Hospice &amp; Palliative Care Location: Remote Employment Type: Full-Time Salary: $250 - $450 USD per day Hospice &amp; Palliative Care is seeking a compassionate and highly organised Virtual Assistant to provide essential administrative support to our dedicated care team. We are deeply honoured to work with outstanding people who are fully committed to meeting the needs of our patients and their families. As a Virtual Assistant, you will play a crucial role in ensuring our operations run smoothly, allowing our clinical staff to focus on what they do best: sharing life’s journey with patients and providing exceptional end-of-life care. This is a unique opportunity to contribute to a meaningful mission within a supportive and connected community. Responsibilities * Manage calendars, schedule appointments, and coordinate virtual meetings for the care team. * Handle email and phone correspondence with professionalism, empathy, and discretion. * Prepare, format, and edit documents, reports, and presentations. * Maintain confidential records and manage data entry tasks with a high degree of accuracy. * Provide general administrative support, including organising digital files and resources. * Assist in coordinating team projects and tracking progress on key initiatives. * Act as a reliable point of contact for internal team members, ensuring clear and timely communication. Qualifications * Proven experience as a Virtual Assistant, Administrative Assistant, or in a similar remote support role. * Exceptional organisational, planning, and time-management skills. * Excellent written and verbal communication abilities with a keen eye for detail. * High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other standard office software. * The ability to handle sensitive and confidential information with the utmost integrity. * A proactive, self-motivated, and resourceful work ethic. * Experience in a healthcare, hospice, or non-profit environment is highly desirable but not essential. * A compassionate and empathetic nature that aligns with our core values. What We Offer * A competitive daily rate of $250 - $450 USD. * The flexibility and convenience of a fully remote working arrangement. * The profound opportunity to be part of a mission-driven organisation that makes a real difference in people's lives. * A supportive, collaborative, and caring team environment where your contribution is truly valued.

Virtual Assistant

Sunher Royal Company

<h2>Job Overview  </h2>We are seeking a highly organized, detail-oriented, and proactive Remote Data Entry / Executive Assistant to join our remote team. This position is ideal for a professional who excels at administrative support, data management, and executive coordination while maintaining a high level of accuracy, confidentiality, and professionalism.The successful candidate will be responsible for providing executive administrative support, maintaining accurate records, coordinating schedules, managing communications, and performing data entry tasks to ensure smooth day-to-day business operations.  <h2>Key Responsibilities  </h2>Accurately enter, update, and maintain company records, databases, and confidential information.Provide administrative support to executives and management teams.Manage calendars, schedule appointments, meetings, and virtual conferences.Prepare, edit, and organize correspondence, reports, presentations, and other business documents.Respond to emails, phone calls, and other communications professionally and promptly.Organize electronic files and maintain accurate documentation and records.Coordinate travel arrangements, meeting logistics, and expense reports as required.Perform document management, filing, and record-keeping while ensuring data accuracy.Assist with special projects, research, and general administrative tasks.Maintain confidentiality when handling sensitive company and executive information.Collaborate with internal departments to ensure efficient workflow and operational support.Perform additional administrative duties as assigned.  <h2>Qualifications  </h2>High school diploma or equivalent required; an associate's or bachelor's degree is preferred.Previous experience in data entry, executive assistance, administrative support, or office administration is preferred.Excellent written and verbal communication skills.Exceptional organizational and time-management abilities.Strong attention to detail and a high level of accuracy.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.Excellent typing and computer skills.Ability to prioritize multiple tasks and meet deadlines in a remote work environment.Strong problem-solving and interpersonal skills.Ability to work independently while maintaining professionalism and confidentiality.  <h2>Preferred Skills  </h2>Experience with CRM systems, document management software, and scheduling tools.Knowledge of virtual collaboration platforms such as Microsoft Teams or Zoom.Strong multitasking and project coordination abilities.Professional demeanor with excellent customer service and communication skills.  <h2>Benefits  </h2>Competitive salary with performance-based growth opportunities.Fully remote work environment.Flexible work schedule.Paid training and professional development opportunities.Career advancement within a growing organization.Paid time off and holiday benefits.Comprehensive benefits package for eligible employees.Supportive, collaborative, and professional work environment.  If you are a motivated professional with exceptional organizational skills and a passion for administrative excellence, we encourage you to apply for this exciting opportunity to grow your career as a Data Entry / Executive Assistant.

Data Entry / Executive Assistant

NUANCE DENTAL STUDIO, PLLC

<div>
 
 Benefits/Perks
 
 
 
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 Careers Advancement Opportunities
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 Flexible Scheduling
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 Competitive Compensation
 
 
 
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 </ul>
 
 Summary
 
 
 
 We are seeking a qualified and caring
 
 Registered Dental Assistant
 
 to join our team! As a Registered Dental Assistant, you will provide top-notch dental care that makes our clients feel like family. You will provide assistance to the dentist during exams and procedures and complete administrative tasks such as scheduling appointments. The ideal candidate is state-licensed as a Registered Dental Assistant (RDA) and has at least two years of experience. If you&rsquo;re friendly, outgoing, and committed to creating a fantastic dental experience, we want to hear from you!
 
 
 
 Responsibilities:
 
 
 
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 Welcome patients into the treatment area and make them feel comfortable
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 Discuss the dental care plan with patients and answer any questions they have
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 Take vital signs and accurately record medical history
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 Prep sterilized equipment and make it available to the dentist for exams and procedures
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 Assist dentist during procedures and exams
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 Adhere to all health and safety regulations and office policies
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 Schedule appointments
 
 
 
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 Qualifications
 
 
 
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 Associate&rsquo;s Degree from a school certified by the Commission on Dental Accreditation
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 Current Registered Dental Assistant (RDA) state licensure
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 Previous experience as a dental assistant
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 Current Basic Life Support/CPR certification is required
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 Strong computer and data entry skills
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 Excellent communication and customer service skills
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 Ability to provide high-quality patient care
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</div>

Registered Dental Assistant

<div>Temporary Administrative Assistant - PR

We are looking to hire this temporary position immediately through December 2026. Depending on fit and performance, there may be an opportunity for the role to extend/become permanent.

A24 is seeking an organized, proactive Administrative Assistant to support our Global PR team, including the Global Head of PR. This role is critical to the smooth operation of the PR function and will work with other departments to ensure schedules, information flow, and team logistics are well-managed. While this position does not manage individual film or project campaigns, it plays a key role in enabling the team's effectiveness through coordination, organization, and day-to-day support.

Candidates who can work from our NY office are preferred, but we're open to remote work for the right candidate.

Responsibilities
<ul>
<li>Manage complex calendar and scheduling for Global Head of PR, including meetings across time zones.</li>
<li>Support overall PR team operations, working closely across all internal departments to streamline information such as team meeting coordination, scheduling, communication, travel, expenses, offsites, internal events (logistics, materials, notes), and shared documentation.</li>
<li>Coordinate internal and external meetings, prepare agendas as needed, and track follow-ups and action items.</li>
<li>Design, implement, and continuously improve technical tools and operational processes that drive efficiency across PR; proactively identify opportunities to streamline workflows, reduce redundancy, and evolve how information, approvals, and collaboration function long-term.</li>
<li>Serve as a point of contact for scheduling and logistical needs related to PR leadership.</li>
<li>Maintain up-to-date team trackers, distribution lists, quote grids, and organizational documents.</li>
<li>Support with festival submissions and screening coordination, in collaboration with broader PR and distribution teams</li>
<li>Help ensure messaging materials, calendars, and approvals are organized and accessible.</li>
<li>Work with PR accounting to process expenses, invoices, and purchase requests related to PR operations.</li>
<li>Assist with preparation of presentations, briefing documents, and internal reports as needed.</li>
<li>Anticipate needs, flag scheduling conflicts, and help resolve issues before they escalate.</li>
<li>Act proactively to create a more efficient environment for the team and internal departments to streamline communication and documentation.</li>
</ul>
Qualifications
<ul>
<li>1-3 years of experience in a coordination, administrative, or operations role</li>
<li>Exceptional organizational and time-management skills, with strong attention to detail</li>
<li>Proactive management with multiple priorities and shifting deadlines with a sense of urgency, while maintaining professionalism and calm demeanor</li>
<li>Strong written and verbal communication skills</li>
<li>High level of discretion and comfort working closely with senior leadership</li>
<li>Proficiency with Google Workspace, Microsoft Office, Zoom, and collaboration tools (e.g., Slack, project trackers)</li>
<li>Humble, diligent and resourceful</li>
</ul>
We are looking for diverse perspectives. A24 is an Equal Opportunity Employer and encourages applications from all kinds of candidates.

Our target hourly range for this role is between $22 to $24 per hour. We do not use formal job titles internally and similarly named positions may have different compensation levels. Actual starting hourly rate within the range will depend on various considerations, including: work experience, skills, specializations, and training.

A24 is an acclaimed global entertainment company known for producing and distributing films, television series, documentaries, music, publishing, and consumer products. Established in New York in 2012, A24 has cultivated a library of over 150 films and 50 TV series, earning critical and commercial acclaim with more than 21 Oscars, 20 Golden Globes, and 19 Emmys. Renowned for groundbreaking hits like Backrooms, Everything Everywhere All at Once, Moonlight, and Uncut Gems as well as television successes such as Euphoria, Beef, and Ramy, A24 has developed a passionate fanbase and expanded into ventures like Half Magic and the Cherry Lane Theater.</div>

Temporary Administrative Assistant - PR

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