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administrative assistant (external agency staff) Jobs in New York

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executive personal assistant

administrative office assistant

NYC Alliance

<div>
 
 We are looking for a detail-oriented and highly organized Administrative Assistant to support our team at NYC Alliance Company LLC. In this role, you will be responsible for providing administrative support to ensure the efficient operation of the office. You will also assist with various tasks and projects as needed. Our ideal candidate will be someone who has prior experience within the fashion industry.
 
 
 
 
 Responsibilities:
 
 
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 Manage calendars, schedule appointments, and coordinate meetings.
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 Answer phone calls and respond to emails in a professional manner.
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 Maintain filing systems and organize office documents and records.
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 Prepare and edit correspondence, reports, and presentations.
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 Assist with travel arrangements and itinerary planning for executives.
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 Handle office supply inventory and order supplies as needed.
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 Support various special projects as assigned by managers.
 
 
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 Requirements
 
 
 
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 Bachelor's degree preferred.
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 Proven experience as an administrative assistant or in a similar role.
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 Strong organizational skills and attention to detail.
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 Excellent written and verbal communication skills.
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 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
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 Ability to prioritize tasks and manage time effectively.
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 Familiarity with office equipment (e.g., printers, copiers, fax machines).
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 Ability to work both independently and collaboratively in a team environment.
 
 
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 Benefits
 
 
 
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 Competitive compensation packages
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 Medical, Dental, Vision, FSA
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 Retirement Savings Plan Match
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 Summer Fridays
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 Discounts and More!
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 Compensation: 75,000
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 The offered salary for this position will vary based on role requirements determined by NYC Alliance, skill set and years of experience.
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</div>

Administrative Assistant

Roc360

<div>
 
 
 COMPANY BACKGROUND&nbsp;
 
 
 
 Roc360 is a financial services and asset management platform for residential property investors in the United States.&nbsp;The company connects fragmented loan markets with institutional capital through a branchless network of third-party originators, brokers, and in-house sales teams to originate loans to property investors who buy, rehab, resell, and/or rent properties.&nbsp;The company originates and services multiple business-purpose loan products (&ldquo;BPLs&rdquo;), via various sales channels, which, together with ancillary service offerings, provide an end-to-end experience that drives repeat customer transactions and profitability.&nbsp;The company&rsquo;s loan products include residential transitional bridge loans (&ldquo;RTLs&rdquo;) (including single and multi-family properties) and Rental Loans (including single property rentals and rental portfolios).&nbsp;&nbsp;
 
 
 &nbsp;
 
 
 Founded in 2014, Roc360 is headquartered in NYC and has over 450 team members globally across three continents and five countries.&nbsp;Roc360 can originate loans in 45+ states and Washington, D.C.&nbsp;The company&rsquo;s founders have worked together for over 25 years, and most of its senior management team have also enjoyed a long tenure at the company.&nbsp;Through its proprietary technology-enabled Third-Party Originator and Direct-to-Borrower lending channels and strong brand recognition, the company has funded over $20bn in loans since its inception.&nbsp;&nbsp;
 
 
 &nbsp;
 
 
 
 POSITION
 
 
 
 We are looking for an Administrative Assistant for Roc360.&nbsp;The Administrative Assistant will play a critical role in supporting both executive and technical teams and ensuring smooth communication, documentation, and scheduling within a fast-paced, innovation-focused environment.&nbsp;A candidate should have prior administrative support experience in an office environment and be tech-savvy, highly organized, and capable of working in a fast-paced, cross-functional environment.&nbsp;This role requires strong attention to detail and a client-focused mindset.
 
 
 
 
 
 
 RESPONSIBILITIES
 
 
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 Answer and route phone calls, emails, and correspondence in a professional manner.
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 Maintain executive and team calendars; schedule meetings and conference calls; coordinate meetings across time zones.
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 Order office supplies, manage mail and courier services, and support office logistics.
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 Coordinate travel arrangements and expense reporting.
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 Maintain confidentiality with sensitive client, lending, and company data.
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 &nbsp;Providing general administrative and office support to staff and management.
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 QUALIFICATIONS/REQUIREMENTS
 
 
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 This is a full-time, in-person position based in NYC.
 
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 3+ years of demonstrated administrative support or office management experience, ideally in real estate, lending, banking, finance, or AI.
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 Excellent verbal and written communication skills.
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 Strong organizational and time management skills.
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 High attention to detail, especially with documentation.
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 High level of discretion when handling sensitive client and company information.
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 Proficiency in Microsoft Office Suite, Google Workspace, and Excel.
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 Team-oriented and highly collaborative personality&nbsp;
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 COMPENSATION &amp; BENEFITS
 
 
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 Competitive salary commensurate with experience.
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 Health, dental, and vision insurance benefits/FSA/401K matching.
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 Paid time off and holidays.
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 Opportunities for growth and professional development.
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 ﻿*************************
 
 
 
 
 Roc360 are Equal Opportunity Employers.&nbsp;We respect and endeavor to empower individuals and support the diverse cultures, perspectives, skills, and experiences within our workforce.
 
 
</div>

Global Healthcare service inc

Job Overview Global Healthcare Services Inc., a leading travel nursing agency with over 15 years of experience, is seeking a diligent and organised Administrative Assistant to join our team. Based in our New York, NY office, this Full-Time position is crucial for ensuring the smooth and efficient operation of our agency. We specialise in staffing nursing jobs across New Jersey, New York, and other states, and this role will provide vital support to the team dedicated to helping healthcare professionals find satisfying career opportunities. The successful candidate will be a proactive problem-solver with exceptional communication skills and meticulous attention to detail. This position offers a competitive hourly rate of $20 - $28 per hour (USD). Responsibilities  <ul><li>Provide comprehensive administrative support to ensure efficient office operations.</li><li>Answer and direct phone calls, acting as a first point of contact for enquiries.</li><li>Organise and schedule appointments, meetings, and interviews for the recruitment team.</li><li>Assist in the preparation of regularly scheduled reports and presentations.</li><li>Manage and distribute incoming and outgoing correspondence, including emails and mail.</li><li>Support the onboarding process for new healthcare professionals by managing paperwork and data entry.</li><li>Maintain and update electronic and physical filing systems, ensuring all records are accurate and confidential.</li><li>Liaise with nurses and technicians to collect and verify necessary documentation and credentials.</li><li>Order office supplies and research new deals and suppliers.</li></ul>Qualifications  <ul><li>Proven experience as an Administrative Assistant or in a similar office support role.</li><li>Proficiency in the MS Office Suite, particularly MS Excel and MS Word.</li><li>Excellent time management skills and the ability to prioritise tasks effectively.</li><li>Strong organisational skills with a keen eye for detail.</li><li>Exceptional written and verbal communication skills.</li><li>Ability to handle sensitive information with the utmost discretion and confidentiality.</li><li>Experience within a healthcare or recruitment agency setting is desirable but not essential.</li></ul> Benefits  <ul><li>A competitive hourly wage.</li><li>The opportunity to be part of a supportive and dedicated team in a growing organisation.</li><li>Play a key role in supporting the careers of vital healthcare professionals.</li><li>Opportunities for professional development and growth.</li></ul>

Chi Phi

We’re looking for a dependable, highly organized Administrative Assistant to become the operational backbone of our team. In this role, you’ll manage a mix of remote document preparation and on-the-go support, ensuring our offices run smoothly every day. If you take pride in bringing order to busy environments, communicating with professionalism, and don’t mind a change of scenery between work sites, we’d love to hear from you.What You’ll DoDocument Preparation: Draft, format, and print reports, correspondence, and other professional documents.Schedule Management: Coordinate calendars, appointments, and meetings to keep the team on track.Communications Hub: Handle incoming and outgoing calls, emails, and physical mail with a warm, professional demeanor.Records &amp; Filing: Maintain organized digital and physical filing systems so nothing gets lost.Travel Support: Move between office locations to deliver important documents and provide hands-on administrative support where it’s needed most.General Assistance: Jump in to support management and staff with special projects and day-to-day tasks.What You’ll BringHome Office Ready: You have reliable access to a computer and printer to handle remote document creation and administrative tasks seamlessly.Willingness to Travel: You’re comfortable and prepared to travel between local sites as a regular part of your workweek.Polished Communication: You possess strong written and verbal communication skills and consistently maintain a courteous, professional manner.Self-Starter Mindset: You’re detail-oriented, can work independently, and know how to prioritize without constant oversight.Preferred (But Not Required)Experience using Microsoft Office (Word, Excel, Outlook) or Google Workspace.Previous background in administrative support, office coordination, or a similar role.Basic familiarity with bookkeeping or data entry.Why Join Us?A role with variety: blend focused remote work with active, on-site support.The chance to be a true partner to a collaborative team that relies on your skills.Room to bring your organizational strengths to life and refine new ones.Ready to Apply? If you’re an organized problem-solver who thrives both behind a screen and out in the field, send us your resume today. We look forward to learning how you can help us keep everything running effortlessly.

Marathon Asset Management

<div>
 Marathon Asset Management is a leading global asset manager specializing in public and private credit with ~$23 billion in assets under management. Marathon is recognized as a distinguished leader with 27+ years of exceptional performance and partnership. Marathon&rsquo;s integrated global credit platform is driven by our specialized, highly experienced, and disciplined teams across Private Credit: Direct Lending, Asset Based Lending and Opportunistic Credit and Public Credit: High Yield, Leveraged Loans &amp; CLOs, Emerging Markets, and Structured Credit. Marathon&rsquo;s mission is to build lasting partnerships with an unwavering commitment to delivering best-in-class performance, service, and reliability on behalf of our clients.
 
 
 The Administrative Assistant will provide high-level, proactive support to a team of senior leaders, helping to ensure seamless day-to-day operations in a fast-paced, team-oriented environment. This role requires strong judgment, attention to detail, and the ability to anticipate needs, manage competing priorities, and represent the team with professionalism.
 
 
 The position is based in-office five days per week.
 
 
 
 Responsibilities
 
 
 
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 Manage complex calendars for multiple senior leaders, including prioritizing requests and resolving scheduling conflicts.
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 Coordinate internal and external meetings, ensuring all logistics are handled seamlessly (scheduling, materials, technology, catering, and follow-ups).
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 Arrange and manage domestic and international travel, including detailed itineraries, real-time changes, and related documentation.
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 Prepare, submit, and track expense reports (via Concur), ensuring accuracy and timely processing.
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 Provide reception desk coverage, serving as backup to receptionist, including greeting visitors, answering phones, and managing inquiries.
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 Collaborate with the administrative team to ensure smooth coordination and consistent day-to-day office operations.
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 Assist with preparing and maintaining conference rooms, binding marketing materials, and coordinating facilities and maintenance requests.
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 Serve as a key point of contact for internal and external stakeholders, maintaining a high level of professionalism and responsiveness.
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 Support senior leadership, as well as firmwide operations, by assisting with a range of ad hoc projects and general administrative needs.
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 Maintain confidentiality and exercise sound judgment when handling sensitive information.
 
 
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 Qualifications
 
 
 
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 5+ years of experience in administrative or executive support roles, with a strong track record of managing the needs of multiple senior stakeholders.
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 Exceptional attention to detail and follow-through.
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 Proven ability to work collaboratively in a team-oriented environment, demonstrating a proactive, adaptable and solution-oriented approach.
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 Excellent interpersonal skills, with the ability to build strong relationships and interact effectively with stakeholders at all levels.
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 Strong organizational and time management skills, with demonstrated success prioritizing competing priorities and meeting tight deadlines.
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 Highly effective written and verbal communication skills.
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 Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Concur or similar expense management platforms preferred.
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 Comfortable thriving in a fast-paced, in-office environment with shifting priorities.
 
 
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 The average salary for this role $100,000 &ndash; $110,000 in base pay and is exclusive of any bonuses or benefits. The base pay offered will be determined based on your experience, location, skills, training, certifications and education, and in addition we will also consider internal equity and market data. We do not anticipate that candidates hired will begin at the top of the range however, from time to time, it may occur on a case-by-case basis.
 
 
 No agencies please.
 
 
 Equal Opportunity Employer M/F/D/V
</div>

New York Life

<div>
 
 Location Designation:
 
 Hybrid - 3 days per week
 
 
 As part of Technology, you'll have the opportunity to contribute to groundbreaking initiatives that shape New York Life's digital landscape. Leverage cutting-edge technologies like Generative AI to increase productivity, streamline processes, and create seamless experiences for clients, agents, and employees. Your expertise fuels innovation, agility, and growth &mdash; driving the company's success.
 
 
 
 Role Overview
 
 
 
 We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive administrative and coordination support to one or more Executive Officers and their teams within New York Life's Foundational Business Technology Department. This role helps keep day-to-day operations running smoothly by managing calendars, coordinating meetings and events, preparing materials, handling expenses, maintaining team information, and supporting onboarding and office coordination as needed. The ideal candidate is flexible and agile as priorities change, communicates effectively with stakeholders at all levels, works collaboratively with other administrative assistants, and handles confidential information with discretion.
 
 
 
 What You&rsquo;ll Do
 
 
 
 As a member of the Technology administrative support team, you will help leaders and teams stay organized, prepared, and connected. In addition:
 
 
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 Manage complex calendars for one or more leaders, including scheduling meetings, balancing priorities, coordinating across stakeholders and time zones, and resolving last-minute conflicts.
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 Provide day-to-day administrative support for the team, including coordinating meetings, preparing agendas, materials, and presentations, tracking action items, ordering supplies, and maintaining organizational charts, distribution lists, and team information.
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 Coordinate travel arrangements and reconcile travel and expense reports, including processing other departmental expenses as needed.
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 Plan and support internal and external meetings, events, conferences, and team forums, including room setup, video conferencing, catering, and coordination with Office Services, IT, and other support teams.
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 Assist with onboarding activities for new employees, provide backup support to other administrative assistants, manage secure and sensitive information, and support special projects or other administrative duties as assigned.
 
 
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 What You&rsquo;ll Bring
 
 
 
 You will bring a customer-service mindset, strong organizational discipline, and the ability to anticipate needs before they arise. You are comfortable managing competing priorities in a fast-paced environment, working independently with minimal supervision, and collaborating closely with other administrative professionals. You communicate clearly and professionally, demonstrate sound judgment, maintain confidentiality, and use Microsoft Office tools to create polished communications, presentations, spreadsheets, and meeting materials.
 
 
 
 Required Skills
 
 
 
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 8+ years of experience in an administrative support role, including experience supporting senior leaders or executive teams.
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 Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, with strong calendar management skills.
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 Excellent verbal and written communication skills, with the ability to interact professionally with all levels of the organization and external partners.
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 Strong organizational, time management, and problem-solving skills, with exceptional attention to detail and the ability to prioritize multiple tasks with urgency.
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 Proven ability to manage confidential and sensitive information with discretion, professionalism, and sound judgment.
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 Ability to work independently, collaborate with other administrative professionals, and adapt to changing priorities in a dynamic environment.
 
 
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 Preferred Skills
 
 
 
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 Experience supporting Technology teams or leaders in a large corporate environment.
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 Experience coordinating meetings, events, travel, onboarding, or office and floor operations.
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 Bachelor's degree preferred.
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 Familiarity with productivity, collaboration, task management, or Generative AI tools used to streamline administrative work.
 
 
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 Pay Transparency
 
 
 
 Salary Range: $60,500-$86,000
 
 
 Overtime eligible: Nonexempt
 
 
 Discretionary bonus eligible: Yes
 
 
 Sales bonus eligible: No
 
 
 Actual base salary will be determined based on several factors but not limited to individual&rsquo;s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.
 
 
 
 Company Overview
 
 
 
 At New York Life, our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology-, data-, and AI-enabled organization, we remain grounded in the values that drive lasting impact.
 
 
 Our diverse business portfolio creates opportunities to make a difference across industries and communities&mdash;inviting bold thinking, collaborative problem-solving, and purpose-driven innovation. Here, you&rsquo;ll find the rare balance of long-standing stability and forward momentum, supported by an inclusive team that honors tradition while embracing progress.
 
 
 As a Fortune 100 mutual company, we offer a place to grow your skills, contribute to meaningful work, and deliver solutions that matter. Your ideas drive what&rsquo;s next, and your growth powers it.
 
 
 
 Our Benefits
 
 
 
 We provide a full package of benefits for employees &ndash; and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. Click here to discover more about our comprehensive benefit options or visit our NYL Benefits Site.
 
 
 
 Our Commitment to Inclusion
 
 
 
 At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Click here to learn more about New York Life&rsquo;s leadership in this space.
 
 
 Recognized as one of
 
 Fortune&rsquo;s
 
 World&rsquo;s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com.
 
 
 Visit our LinkedIn to see how our employees and agents are leading the industry and impacting communities.
 
 
 Visit our Newsroom to learn more about how our company is constantly evolving to meet our clients' and employees&rsquo; needs.
 
 
 Job Requisition ID: 94058
</div>

Morgan Stanley

<div>
 
 Job Description
 
 
 
 Morgan Stanley Wealth Management provides a range of wealth management products and services for affluent individuals, businesses and institutions. These services include brokerage and investment advisory, financial and wealth planning, credit and lending, cash management, annuities and insurance, retirement and trust. The Private Wealth Management ("PWM") business is the division within Morgan Stanley Wealth Management that is exclusively focused on the $10M+ Ultra High Net Worth client segment.
 
 
 Morgan Stanley Private Wealth Management is seeking an Executive Assistant to support Private Wealth Management Managing Directors with a variety of administrative, organization, and logistical tasks.
 
 
 
 Administrative
 
 
 
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 Maintain executive calendar; schedule/reschedule meetings, coordinate with other assistants in organizing complex meetings with high level executives and clients
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 Provide telephone coverage by prioritizing and handling urgent calls with professionalism and good judgment; taking accurate messages and backing up other lines as needed
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 Coordinate business travel, book travel arrangements, coordinate out-of-town meeting/conference schedules and prepare travel and expense reports through Concur
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 Arrange large group meetings including scheduling with all parties, booking appropriate rooms, arranging call-in numbers, organizing special meeting facilities, sending meeting confirmation emails and preparing and distributing meeting materials
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 Navigate Firm&rsquo;s resources, interface with various departments to collect information, respond to requests, obtain services
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 Process payment of invoices and vendor payments through Ariba and Smaart
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 Manage highly sensitive information as it relates to firm and staff, including reviewing and prioritizing incoming communications and taking appropriate action
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 Provide administrative support for the broader PWM Management team where appropriate
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 Function as back-up coverage for admin. colleague(s) during planned or unplanned absences from the office
 
 
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 Qualifications &ndash; Requires Skills And Attributes
 
 
 
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 Prior administrative or related experience at executive level is essential
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 Excellent written, verbal and interpersonal communication skills
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 Highly service-oriented individual with the ability to work well both as an individual contributor and as part of a broader department
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 Flexible attitude and highly trainable with ability to learn new, proprietary systems
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 Detail-oriented and thorough; well organized with ability to multi-task and meet deadlines with minimal supervision; ability to find solutions to various administrative problems and prioritize work
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 Proficiency with all Microsoft Office software (Outlook, Word, PowerPoint, Excel)
 
 
 </li>
 </ul>
 
 What You Can Expect From Morgan Stanley
 
 
 
 At Morgan Stanley, we raise, manage and allocate capital for our clients &ndash; helping them reach their goals. We do it in a way that&rsquo;s differentiated &ndash; and we&rsquo;ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren&rsquo;t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you&rsquo;ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There&rsquo;s also ample opportunity to move about the business for those who show passion and grit in their work.
 
 
 To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.
 
 
 Expected base pay rates for the role will be between $57,000 and $115,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.
 
 
 Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents.
 
 
 Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.
 
 
 For more information, please visit: https://www.morganstanley.com/people-opportunities/eeo.
</div>

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248 administrative office assistant jobs In New York

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant