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Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates

<div>
 We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.
 
 
 
 About Us
 
 
 
 Skadden, Arps, Slate, Meagher &amp; Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients&rsquo; legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world&rsquo;s major financial centers.
 
 
 
 The Opportunity
 
 
 
 We are seeking a
 
 Administrative Support Manager
 
 to join our Firm. This position will be based in our New York office (hybrid). This position will manage all aspects of the Administrative Support team including department administration, recruiting, staff oversight, training and employee development, performance management, and general process and departmental improvement in the NY office.
 
 
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 Manages the daily operations of the Administrative Support department including department projects, day-to-day operations and long-range plans.
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 Monitors time, attendance, overtime, expense reports, and absence requests to ensure accuracy and compliance with Firm policies.
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 Coordinates daily workflow, oversees workloads, and monitors utilization.
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 Manages and addresses staffing requests and assignments efficiently.
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 Ensures accurate and timely responses to requests for departmental services.
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 Provides ongoing coaching and guidance to business services professionals to implement continuous quality improvements and/or enhancements to department operating efficiency.
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 Participates in the recruitment, interviewing, and selection process for Executive Assistants and Administrative Project Coordinators, ensuring the highest standards of talent acquisition.
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 Consults regularly with the department&rsquo;s Assistant Director and other managers in the creation and implementation of team programs and initiatives, as well as regarding the status of employees&rsquo; work performance and broader departmental updates.
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 Collaborates with peer managers in the Administrative Support Department, Paralegal Services and Operations Group Management teams, to increase departmental efficiency, strengthen employee knowledge, and abilities, improve leadership and maintain high level service support to attorneys and clients.
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 Partners with other members of the Administrative Support management team to design, coordinate, and deliver training programs tailored to the experience and development needs of the Administrative Support business services professionals.
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 Ensures current knowledge of Firm policies and practices, current knowledge of industry trends and continued professional development for business services professionals.
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 Engages in strategic (i.e., long-range) planning by developing departmental goals and supporting objectives for assigned department.
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 Serves as active member of management by recommending new or revised policies, procedures and/or practices that promote efficiency, effectiveness, excellent customer services and excellent management and employee relations. Suggests new programs and/or activities, which reflect best practices or current trends in legal administration.
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 Effectively utilizes the Firm's performance management process to communicate performance expectations, monitor performance, coach employees, and manage unsatisfactory performance.
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 Oversees employees' work performance and provides guidance in the resolution of problems.
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 Initiates disciplinary procedures in collaboration with the Human Resources Department.
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 Recommends guidelines and practices to promote efficiency, effectiveness, excellent customer service and improved employee relations in alignment with the Firm's Core Values.
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 Develops and communicates departmental guidelines and procedures.
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 Forecasts financial and budget requirements for the department, prepares related reports, and monitors the budget.
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 Regular and reliable physical presence.
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 Demonstrates effective interpersonal and written and verbal communication skills to facilitate effective work relationships with others.
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 Manages Firm resources responsibly.
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 Complies with and understands Firm operations, policies and procedures.
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 Performs other related duties as assigned.
 
 
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 </ul>
 
 Qualifications
 
 
 
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 Current knowledge of law firm administration and administrative support best practices, trends and techniques
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 Knowledge of relevant Firm computer software programs (e.g., Outlook, Word, Excel), with the ability to learn new software and operating systems
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 Knowledge and implementation of the annual budget process
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 Demonstrated experience with leading and supervising others. Effectively employs coaching and problem solving techniques
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 Ability to organize and prioritize work and delegate effectively
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 Ability to handle sensitive matters and maintain confidentiality
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 Excellent analytical, troubleshooting, organizational, and planning skills
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 Ability to administer Firm policies and procedures
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 Ability to handle multiple projects and shifting priorities
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 Demonstrates effective interpersonal and communication skills, both verbally and in writing
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 Demonstrates close attention to detail
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 Ability to use discretion and exercise independent and sound judgment.
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 Ability to work well in a demanding and fast-paced environment
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 Ability to work well independently as well as effectively within a team
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 Flexibility to adjust hours and work the hours necessary to meet operating and business needs
 
 
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 </ul>
 
 Education And Experience
 
 
 
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 Bachelor's degree
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 Minimum of eight years administrative management or related experience in a law firm or professional services environment, including four years of supervisory experience. Experience should include demonstrated success in leading others, problem solving, resolving conflicts and developing effective work relationships with employees at all levels.
 
 
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 </ul>
 
 Culture &amp; Life at Skadden
 
 
 
 What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.
 
 
 
 Benefits
 
 
 
 The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.
 
 
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 Competitive salaries and year-end discretionary bonuses.
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 Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
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 Generous paid time off.
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 Paid leave options, including parental.
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 In-classroom, remote, and on-demand learning and professional development opportunities.
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 Robust well-being classes and programs.
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 Opportunities to give back and make an impact in local communities.
 
 
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 </ul>
 For further details, please visit: https://www.skadden.com/careers/staff/employee-benefits
 
 
 The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.
 
 
 
 Salary Details
 
 
 
 $155,000 - $175,000
 
 
 
 EEO Statement
 
 
 
 Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.
 
 
 Applicants who require an accommodation during the application process should contact Alex Taylor at (212) 735-2176.
 
 
 
 Skadden
 
 
 Equal Employment Opportunity Policy
 
 
 
 Skadden Equal Employment Opportunity Policy
 
 
 
 Applicants Have Rights Under Federal Employment Law
 
 
 
 Applicants Have Rights Under Federal Employment Law
 
 
 
 In accordance with the Transparency in Coverage Rule,
 
 
 
 click here to review machine-readable files made available by UnitedHealthcare:
 
 
 Transparency in Coverage
</div>

Administrative Support Manager

Global Healthcare service inc

Job Overview Global Healthcare Services Inc., a leading travel nursing agency with over 15 years of experience, is seeking a diligent and organised Administrative Assistant to join our team. Based in our New York, NY office, this Full-Time position is crucial for ensuring the smooth and efficient operation of our agency. We specialise in staffing nursing jobs across New Jersey, New York, and other states, and this role will provide vital support to the team dedicated to helping healthcare professionals find satisfying career opportunities. The successful candidate will be a proactive problem-solver with exceptional communication skills and meticulous attention to detail. This position offers a competitive hourly rate of $20 - $28 per hour (USD). Responsibilities  <ul><li>Provide comprehensive administrative support to ensure efficient office operations.</li><li>Answer and direct phone calls, acting as a first point of contact for enquiries.</li><li>Organise and schedule appointments, meetings, and interviews for the recruitment team.</li><li>Assist in the preparation of regularly scheduled reports and presentations.</li><li>Manage and distribute incoming and outgoing correspondence, including emails and mail.</li><li>Support the onboarding process for new healthcare professionals by managing paperwork and data entry.</li><li>Maintain and update electronic and physical filing systems, ensuring all records are accurate and confidential.</li><li>Liaise with nurses and technicians to collect and verify necessary documentation and credentials.</li><li>Order office supplies and research new deals and suppliers.</li></ul>Qualifications  <ul><li>Proven experience as an Administrative Assistant or in a similar office support role.</li><li>Proficiency in the MS Office Suite, particularly MS Excel and MS Word.</li><li>Excellent time management skills and the ability to prioritise tasks effectively.</li><li>Strong organisational skills with a keen eye for detail.</li><li>Exceptional written and verbal communication skills.</li><li>Ability to handle sensitive information with the utmost discretion and confidentiality.</li><li>Experience within a healthcare or recruitment agency setting is desirable but not essential.</li></ul> Benefits  <ul><li>A competitive hourly wage.</li><li>The opportunity to be part of a supportive and dedicated team in a growing organisation.</li><li>Play a key role in supporting the careers of vital healthcare professionals.</li><li>Opportunities for professional development and growth.</li></ul>

Administrative Assistant

RSC Solutions

<div>
 
 Hybrid
 
 W2 Contract
 
 
 Duration: 6 months +
 
 Job Responsibilities
 
 The role involves providing comprehensive administrative support to ensure the smooth operation of daily activities. Responsibilities include, but are not limited to:
 
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 Managing and coordinating daily operations to ensure efficiency and effectiveness.
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 Organizing and maintaining calendars, scheduling meetings, and ensuring timely communication.
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 Coordinating travel arrangements, including booking flights, accommodations, and transportation.
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 Handling expense reports and ensuring timely processing of reimbursements.
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 Facilitating onboarding and offboarding processes for team members to ensure a seamless transition.
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 Planning and organizing team events, ensuring all logistical aspects are covered.
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 Acting as a liaison with internal support teams, ensuring smooth communication and collaboration.
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 Assisting with research tasks and providing clerical support as needed.
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 Managing multiple priorities independently while maintaining a high standard of work.
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 Upholding strict confidentiality in handling sensitive information and documents.
 
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 </ul>
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Atrium

<div>
 
 Client Overview
 
 
 
 Our client is a prestigious and rapidly growing law firm seeking experienced
 
 Administrative Assistants
 
 to support Partners and Attorneys in a fast-paced, client-focused legal environment. This is an excellent opportunity for someone with prior law firm experience who enjoys providing high-level administrative support and is looking for long-term growth within a professional services organization.
 
 
 
 Salary/Hourly Rate
 
 
 
 $35/hr - $45/hr
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant will provide comprehensive support to Partners and Associates, acting as a key liaison between attorneys, clients, and internal departments. This role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple priorities while maintaining a high level of professionalism.
 
 
 The ideal candidate will have prior law firm experience and be comfortable supporting senior-level legal professionals in a demanding, deadline-driven environment.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
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 Provide administrative support to Partners and Associates.
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 Manage calendars, schedule meetings, and coordinate appointments.
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 Arrange complex domestic and international travel and prepare detailed itineraries.
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 Draft, edit, proofread, and format correspondence, presentations, reports, and legal documents.
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 Serve as a primary point of contact for clients and internal stakeholders.
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 Process expense reports, invoices, reimbursements, and billing-related documentation.
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 Assist with time entry, billing review, and administrative tracking.
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 Coordinate courier services, shipments, and document deliveries.
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 Maintain business contacts and assist with business development activities.
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 Support internal and external meetings, including catering and event coordination.
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 Handle filing, scanning, copying, and document management tasks.
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 Assist with special projects and provide backup support to team members as needed.
 
 
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 </ul>
 
 Required Experience/Skills For The Administrative Assistant
 
 
 
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 Minimum 2+ years of law firm administrative experience required.
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 Experience supporting attorneys, partners, or senior legal professionals.
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 Strong calendar management and travel coordination experience.
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 Excellent written and verbal communication skills.
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 Exceptional attention to detail and organizational skills.
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 Ability to manage multiple priorities and deadlines simultaneously.
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 Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
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 Professional demeanor with strong client-service skills.
 
 
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 </ul>
 
 Preferred Experience/Skills For The Administrative Assistant
 
 
 
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 Experience with legal billing, expense management, and timekeeping systems.
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 Notary Public certification or willingness to obtain certification.
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 Experience supporting litigation or corporate legal practices.
 
 
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 </ul>
 
 Education Requirements
 
 
 
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 Bachelor&rsquo;s degree preferred.
 
 
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 </ul>
 
 Benefits
 
 
 
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 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
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 </ul>
</div>

Gensler

<div>
 
 Your Role
 
 
 
 Join a fast paced, collaborative environment where all team members approach every challenge with a can-do spirit. Use your passion for service and attention to detail to help the Gensler team bring designs to life.
 
 
 As a
 
 Studio Coordinator
 
 , you will provide administrative support to a team of industry-leading designers and architects. You enjoy helping others prioritize and manage their schedules. You're at the heart of your studio&rsquo;s activities and the soul that keeps your studio and projects moving forward. Coordinators act as an ambassador for their studio and a liaison between their directors/principals, project teams and many others.
 
 
 
 What You Will Do
 
 
 
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 Support Studio Directors and Principals with all administrative needs, including scheduling of meetings, expense reports, correspondence, travel arrangements, etc.
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 Assist Studio Director with operational aspects of running the studio, including but not limited to, organizing studio meetings, weekly and monthly staffing, financial tracking, timecard and PTO tracking and approvals, proposal/presentation preparation, PDP (Professional Development Planning) coordination for studio team members and you.
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 Partner with Studio Directors, Principals and Design Managers on coordinating on-site client meetings with the NY office hospitality team.
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 Engage in office culture, plan studio meetings, retreats, outings, and celebrations.
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 Work with the studio to maintain an organized studio space.
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 Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.
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 Collaborate with other Studio Coordinators to cover Principals/Studio Directors/studios as needed and on special projects.
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 Serve as back-up for reception and other Studio Coordinators as needed.
 
 
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 </ul>
 
 Your Qualifications
 
 
 
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 Must have at least 3-5 years of experience in an administrative support position
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 Bachelor&rsquo;s degree is required
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 Experience in a professional service firm preferred
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 Proficient in Microsoft Office (Word, Excel, etc), Microsoft Teams &ndash; Tableau is a plus
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 Strong knowledge of PowerPoint required &ndash; Adobe InDesign and Miro is a plus
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 Strong attention to detail and the ability to multi-task and prioritize required
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 Excellent verbal and written communication a must
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 Ability to communicate and interact effectively with all levels of management
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 Exceptional customer service orientation
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 Must be self-motivated, resourceful and entrepreneurial
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 Please submit your resume as a PDF, Word documents will not be accepted
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 The base salary range will be estimated between $67,500 -77,500 plus bonuses and benefits and contingent on relevant experience.
 
 
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 </ul>
 
 Life at Gensler
 
 
 
 At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to &ldquo;Well-being Week,&rdquo; our offices reflect our people&rsquo;s diverse interests.
 
 
 We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.
 
 
 As part of the firm&rsquo;s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
</div>

Studio Coordinator / Administrative Assistant

Touro University New York

<div>Overview:
<div>
The Project Coordinator &amp; Grants Assistant provides executive level administrative support to the Senior Vice President of Operations. In addition, the incumbent will support various architecture and construction projects as a member of the Operations team, focusing on project management, and will provide support for the administration of grants at Touro University New York.</div>
Responsibilities:
<div>
Responsibilities include but are not limited to:</div><ul><li>
Executive level support to the Senior Vice President of Operations.</li><li>
General administrative support for the department of Operations and assignment to special projects as determined by SVP.</li><li>
Provide project support and assistance to the Operations team for architectural and construction projects.</li><li>
Requires communication and coordination with external firms and partners.</li><li>
Participates and attends meetings as needed.</li><li>
Creates files and follows-up with any missing documentation.</li><li>
Review documents maintain files as necessary.</li><li>
Meets and greets all visitors to the SVP Operations.</li><li>
Processes on-line documents, requisitions for Banner, subscriptions, imprint orders.</li><li>
Interacts with different departments and employees of all levels including upper level personnel.</li><li>
Prepares requisitions for department follows up on difficulties; keeps track of all orders by the department.</li><li>
Manages calendar and sets up appointments for the Senior Vice President.</li><li>
Ordering supplies typing memos, letters, and general correspondence.</li><li>
Entering and updating information into the system and creates reports.</li><li>
Screen grant applications and reporting materials for completeness and follow up with applicants as needed.</li><li>
Compile, maintain, and file all Grants reports, records, and other documents as required.</li></ul>
Qualifications:
<h4 class="jobSectionHeader">Education/Experience</h4><ul><li>
Bachelor's degree preferred.</li><li>
Project management or project support courses/certification</li><li>
Previous experience with general office administrative responsibilities and procedures</li><li>
Project management or project support experience in a team based setting</li></ul><h4 class="jobSectionHeader">
Knowledge/Skills/Abilities</h4><ul><li>
Familiarity with architectural design and construction projects</li><li>
Strong communication skills both oral and written</li><li>
Superior organization skills including ability to prioritize tasks and work with minimal direction</li><li>
Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook.</li></ul><h4 class="jobSectionHeader">
Travel</h4><ul><li>
Minimal travel primarily to NY campus locations as needed</li></ul><h4 class="jobSectionHeader">
Working Conditions</h4><ul><li>
Able to lift up to 5 lbs.</li></ul>
Maximum Salary: USD $65,656.00/Yr. Minimum Salary: USD $52,525.00/Yr.</div>

Project Coordinator & Grants Assistant

111 Sign

Job Overview 111 Sign is a dynamic, full-colour printing company dedicated to delivering premier products and end-to-end services, from design to production. Serving over 3000 businesses across the United States, we specialise in personalised, all-in-one solutions and have expanded our services to include professional exhibition setups and event planning. We are currently seeking a motivated and highly organised Remote Virtual Assistant to join our team. This is a Full-Time, remote position offering the flexibility to support our growing operations from your own workspace. The ideal candidate will be a proactive problem-solver with exceptional communication skills and a meticulous attention to detail. This role offers a competitive hourly rate of $27 - $30 USD. Responsibilities As a Remote Virtual Assistant, you will provide comprehensive administrative support to ensure our operations run smoothly. Your key duties will include:  <ul><li>Managing schedules, organising meetings, and handling correspondence for senior staff.</li><li>Acting as a first point of contact for client enquiries, providing excellent customer service via email and other communication channels.</li><li>Assisting with the management of our online retail stores on platforms such as Amazon and Etsy, including processing orders and responding to customer feedback.</li><li>Providing administrative support for our event planning and exhibition setup services.</li><li>Performing data entry, maintaining company records, and preparing reports as required.</li><li>Liaising with our strategic partners and internal teams to ensure seamless project coordination.</li><li>Conducting research and undertaking various administrative tasks to support the wider business objectives.</li></ul>Qualifications To be successful in this role, you will need a combination of experience, skills, and a proactive attitude. Key qualifications include:  <ul><li>Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar support role.</li><li>Exceptional organisational and time-management skills with the ability to manage multiple tasks simultaneously.</li><li>Excellent written and verbal communication skills.</li><li>High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with digital collaboration tools.</li><li>The ability to work independently and take initiative with minimal supervision.</li><li>A strong, detail-oriented approach to all tasks.</li><li>Experience within the printing, e-commerce, or event management industries would be a significant advantage.</li><li>Familiarity with online retail platforms is desirable but not essential.</li></ul> What We Offer  <ul><li>A competitive hourly wage of $27 - $30 USD.</li><li>The flexibility and convenience of a fully remote, Full-Time position.</li><li>An opportunity to become an integral part of an innovative and expanding company in the North American printing industry.</li><li>A supportive and collaborative team environment where your contribution is valued.</li></ul>

Remote Virtual Assistant

Explore 426+ Administrative support in New York this July. Find roles across top companies and apply now to boost your career.

426 administrative support jobs In New York

Administrative Support Manager

Administrative Assistant

Administrative Assistant

Administrative Assistant

Studio Coordinator / Administrative Assistant

Project Coordinator & Grants Assistant

Remote Virtual Assistant