executive assistant

administrative assistant Jobs in New York

administrative assistant

executive administrative assistant Jobs in New York

executive administrative assistant

office manager

senior executive assistant Jobs in New York

senior executive assistant

administrative support

Mount Sinai Health System

<div><b>Description</b><p>
Performs secretarial and general office support involving word processing, typing, telephone reception, mail distribution and record and file maintenance. Typically services are provided for an assigned department, care center or nursing unit.</p><b><br>
Responsibilities</b><p>
1. Answers telephone, screens callers, relay messages and greets visitors.</p>
<p>
2. Opens, sorts and prioritizes mail. Picks up and delivers materials as required.</p>
<p>
3. Maintains records through filing, retrieval, retention, storage, coding, updating and destruction.</p>
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4. Types routine correspondence, memos, reports, minutes and other documents from dictation or handwritten copy. Proofreads typed materials and makes corrections, as needed.</p>
<p>
5. May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.</p>
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6. Makes travel, accommodation and/or transportation arrangements.</p>
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7. Schedules and maintains calendar for meetings and/or appointments.</p>
<p>
8. Responds to inquiries for information according to established policies. Delete Item From List</p>
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9. Gathers, assembles and categorizes data for general information purposes and special reports.</p>
<p>
10. May process check requests and expense reimbursements.</p>
<p>
11. Performs other related duties as necessary.</p><b><br>
Qualifications</b><ul>
<li>Associate Degree in secretarial science, Secretarial School diploma or High School Diploma/GED plus one year of related experience</li>
<li>1 year of related experience</li>
</ul><br>
<b>Employer Description</b><p><b>
Strength through Unity and Inclusion</b></p>
<p>
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.</p>
<p>
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.</p>
<p><b>
About the Mount Sinai Health System:</b></p>
<p>
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.</p>
<p><b>
Equal Opportunity Employer</b></p>
<p>
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.</p><p><b><br>
Compensation</b></p><p>
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $18.0353 - $25 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</p></div>

Offsite Administrative Support- Call Center, Hicksville, Long Island, New York, Full Time, Days

Weill Cornell Medicine

<div><p>Title: Administrative Assistant
</p><p>Location: Upper East Side
</p><p>Org Unit: Student Life</p>
<p>Work Days:</p>
<p>Weekly Hours: 35.00</p>
<p>Exemption Status: Non-Exempt</p>
<p>Salary Range: $27.20 - $31.76
</p><ul><li>As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices</li></ul>
<div><div><div><h2 class="jobSectionHeader"><b>
Position Summary</b></h2>
</div><div>Under supervision, provides operational, financial and administrative support to the office</div></div><div><div><h2 class="jobSectionHeader"><b>
Job Responsibilities</b></h2>
</div><ul><li>Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings.
</li><li>Answers phones, responds to inquiries and triages calls to appropriate personnel.
</li><li>Responsible for travel and conference arrangements. Organizes itinerary, makes appropriate reservations for travel and accommodations.
</li><li>Responsible for procurement activities related to goods, services, and/or equipment as needed.
</li><li>Responsible for disbursement/reimbursement activities as needed.
</li><li>Maintains inventory of supplies, equipment and/or reagents. May order supplies/equipment/reagents as authorized or ensure that needs are escalated appropriately. Receives supply orders and confirms accuracy of delivery. May assist with cost control.
</li><li>Ensures that facilities and equipment are in optimal and proper working condition. Coordinates preventative maintenance and repairs as needed. May perform minor repairs if qualified and as needed. May advise on upgrades for performance enhancements.
</li><li>Coordinates room reservations and provides on-site support, including assistance with audiovisual equipment set up and refreshments, as needed.
</li><li>Initiates and prepares written correspondence as needed and based on functional needs.
</li><li>Records and distributes meeting minutes.
</li><li>Performs other related duties as assigned.
</li></ul></div><div><div><h2 class="jobSectionHeader"><b>Education</b></h2>
</div><ul><li>High School Diploma
</li></ul></div><div><div><h2 class="jobSectionHeader"><b>Experience</b></h2>
</div><div>Approximately 2 years of prior administrative support experience</div></div><div><div><h2 class="jobSectionHeader"><b>
Knowledge, Skills and Abilities</b></h2>
</div><ul><li>Demonstrated proficiency with MS Office Suite and database applications.
</li><li>Ability to exercise standards of professionalism, including appearance, presentation and demeanor.
</li><li>Ability to demonstrate excellent customer service skills in person, via email and on the telephone.
</li><li>Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise &quot;people skills&quot;.
</li><li>Demonstrated organizational skills and ability to pay close attention to detail.
</li><li>Ability to multi-task and self-prioritize work.
</li></ul></div><div><div><h2 class="jobSectionHeader"><b>Licenses and Certifications</b></h2>
</div></div><div><div><h2 class="jobSectionHeader"><b>Working Conditions/Physical Demands</b></h2>
</div><div>Standard office work</div></div></div><br>
<p></p>
<p>Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of &ldquo;any person, any study.&rdquo; No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual&rsquo;s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.</p>
<p>Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans&rsquo; Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.</p></div><p></p>

Administrative Assistant

Asset Staffing

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  Major financial institutions seek experienced EXECUTIVE ASSISTANTS for long term onsite contract roles in New York City.
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  These roles are onsite and require experience working for Managing and Executive Directors, Concur expertise as well as MS Office needed
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  Degree a plus
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  Must be flexible in starting and end times. Could require overtime.
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  You will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
 </p>
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  <br/>
 </p>
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  Additionally, the ability to interact with staff at all levels in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships as well as experience in handling the administrative and executive support related tasks with minimal supervision.
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  REQUIREMENTS:
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  - Minimum of 3 years of experience in an Executive or Administrative Assistant role
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  - High school diploma or GED is required; Bachelor's degree a plus
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  - Being able to multi-task in a fast-paced environment
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  - Experience in calendar management
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  - Adaptable team player
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  - Good problem-solving ability
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  - Strong working experience with Microsoft Word, Excel and PowerPoint; CONCUR A MAJOR PLUS
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</div>


Executive Assistant

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $66,300 - $75,000</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div>
<p></p>
<p>Position Summary</p>
<p>
The Division of General Medicine/Hospitalist Program seeks a highly motivated and detail-oriented Administrative Coordinator to provide comprehensive administrative support fully onsite at the Columbia University Medical Center. Reporting jointly to the Divisional Administrator and the Medical Director of the Hospitalist Program, this role supports both leaders and the broader Hospitalist office team.</p>
<p>
The ideal candidate will possess strong organizational skills, the ability to manage multiple priorities simultaneously, and a proactive approach to problem-solving. This position plays a key role in ensuring the smooth operation of the Hospitalist Program, including managing calendars, coordinating meetings, maintaining office systems, and supporting recruitment and scheduling efforts.</p>
<p>
The Administrative Coordinator will also be a member of the division&rsquo;s core administrative team, collaborating with colleagues in People &amp; Culture, IT, and Procurement to support division-wide initiatives such as events and communications.</p>
<p></p>
<p>Responsibilities</p>
<ul>
<li>Serve as the primary liaison between the divisional administrative team and the Hospitalist group.</li>
<li>Provide administrative support to over 35 physicians and 75 physician assistants at Milstein Hospital.</li>
<li>Manage physician scheduling, maintain the Medical Director&rsquo;s calendar, coordinate meetings, and support working groups and social events.</li>
<li>Facilitate recruitment efforts, including preparing interview itineraries and escorting candidates.</li>
<li>Oversee the Hospital Medicine administrative office, including responding to external inquiries, submitting facilities requests, and maintaining office supplies and organization.</li>
<li>Administer the Hospitalist moonlighting program, including scheduling and monthly payroll submissions.</li>
<li>Support clinical appointment and reappointment processes in collaboration with the Manager of People &amp; Culture.</li>
<li>Track professional practice evaluations, expirables, compliance documentation, and Medicaid recertifications.</li>
<li>Participate in weekly core administrative team meetings and assist with division-wide events such as grand rounds, retreats, and holiday gatherings.</li>
<li>Perform additional duties as assigned by the Divisional Administrator and Medical Director.</li>
</ul>
<p></p><p>Minimum Qualifications</p>
<ul>
<li>Bachelor&rsquo;s degree or equivalent combination of education and experience.</li>
<li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).</li>
<li>Ability to handle sensitive and confidential information with discretion.</li>
<li>Strong attention to detail and excellent organizational skills.</li>
</ul>
<p></p><p>Preferred Qualifications</p>
<ul>
<li>At least two years of relevant administrative experience.</li>
<li>Experience with EPIC and Amion (or similar scheduling systems).</li>
<li>Ability to quickly learn new platforms (e.g., Columbia website CMS, Symplr, ARC, Interfolio).</li>
<li>Interest or experience in scheduling, website maintenance, and billing processes.</li>
</ul>
<p></p><p>Other Requirements</p>
<ul>
<li>Successful completion of applicable compliance and systems training requirements.</li>
</ul>
<p></p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Administrative Coordinator - General Medicine

White Alley LLC

<p>Looking for a full time Administrative Assistant to work in small office of a real estate company.</p><p>On site (not remote) 40 hrs/week, M-F. Either 9 -5 or 10-6 (to be determined)</p><p>Must know WORD, EXCEL, OUTLOOK; and QuickBooks is helpful.</p><p>Must be mature, patient and professional.</p><p>Answer phones, AR/AP, working with leases, amendments, tenants, tenant security adjustments, brokers, sending flyers, filing &amp; scanning, emails, etc.</p><p>Pay: $22.00 - $30.00 per hour</p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

US Tech Solutions

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  <strong>
   <u>
    Job Description:
   </u>
  </strong>
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  <br/>
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  Role is 5 days a week in office. There is no opportunity for remote working.
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  <br/>
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 <p>
  The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
 </p>
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  <br/>
 </p>
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  Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.
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  <strong>
   Qualifications:
  </strong>
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  - Minimum of 3 years of experience in an Executive or Administrative Assistant role
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  - High school diploma or GED is required; Bachelor's degree preferred
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  - Being able to multi-task in a fast-paced environment
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  - Experience in calendar management
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  - Adaptable team player
 </p>
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  - Good problem-solving ability
 </p>
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  - Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
 </p>
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  - Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
 </p>
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  - Effective interpersonal skills and excellent telephone etiquette
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  - Tact and good judgment in confidential situations and proven experience interacting with senior management
 </p>
</div>


Lockheed Martin

<div>
 <strong>
  Basic Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 5 years of progressive administrative support experience including supporting senior leadership
  </li>
  <li>
   Proficient with Microsoft Office Suite &ndash; Outlook including calendar management, Microsoft Word, PowerPoint, Excel, and Teams Workspace
  </li>
  <li>
   Experience with arranging travel and completing expense reports.
  </li>
  <li>
   Knowledge of standard office equipment and technology for both operation and basic trouble shooting (i.e phone, iPhone, computer, laptop, photocopy, pdf, etc).
  </li>
  <li>
   Ability to obtain and maintain a DOD Secret Security clearance. US Citizenship is required.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <strong>
  What We&rsquo;re Doing
  <br/>
  <br/>
 </strong>
 At Lockheed Martin, we are passionate about innovation and integrity. We believe that by applying the highest standards of business ethics and forward-thinking, everything is within our capacity &ndash; and yours as a Lockheed Martin employee. Lockheed Martin values your skills, training, education, and background!
 <br/>
 <br/>
 <strong>
  The Work
  <br/>
  <br/>
 </strong>
 We Have An Awesome Opportunity Within The Sensors, Effectors &amp; Mission Systems (SEMS) Line Of Business. We Are Seeking a Dedicated Administrative Assistant To Support The Engineering &amp; Technology Area Of Our Business. This Position Will Support The SEMS VP Chief Engineer Of Engineering And Technology. As The Administrative Assistant Supporting Engineering And Technology VP, You Will
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  <li>
   Provide general correspondence, phone duties, schedule appointments, make travel arrangements and complete expense reports, review staff expense reports for compliance and charging requirements, answer internal and external customer inquiries and perform other duties, as assigned.
  </li>
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   Proactively manage the executive's calendar.
  </li>
  <li>
   Anticipate needs and troubleshoot and manage complex travel itineraries.
  </li>
  <li>
   Perform complex and diversified administrative functions that require independent decision making and problem solving with minimal direction.
  </li>
  <li>
   Support and interface with customer including customer visits and meetings, setup of meetings (including refreshment as necessary), and coordination of visit requests with Lockheed Martin Security.
  </li>
  <li>
   Manage conference room (including reservations, Video Teleconferencing (VTC), Teams and other IT as necessary).
  </li>
  <li>
   Order and maintain office supply Inventory, organize shipments, mail, etc in support of the VP and team.
  </li>
  <li>
   Determine priorities of non-routine situations and will participate and lead miscellaneous projects or initiatives as needed, including providing support to the department staff.
  </li>
  <li>
   May occasionally need to provide assistance outside normal office hours to address an unexpected business issue.
  </li>
  <li>
   Coordinate logistical details for classified meetings, ensuring all security requirements are met.
   <br/>
   <br/>
  </li>
 </ul>
 Note: The role sits at the Moorestown or Syracuse facility. On-site support at the facility is required at least 2 days a week.
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 <br/>
 <strong>
  Who You Are
  <br/>
  <br/>
 </strong>
 If you have exceptional administrative skills with extensive knowledge of Microsoft Office and computer technology along with strong interpersonal and organizational skills, we want to meet you. We&rsquo;re looking for a team player who is proactive and detail oriented. Able to handle sensitive information discretely as well as maintain composure in a fast-paced environment. A self-starter with strong initiative, proven ability to multi-task and drive closure in a fast-paced environment with rapidly changing priorities and short/firm deadlines that align to company deliverables.
 <br/>
 <br/>
 <strong>
  Why Join Us
  <br/>
  <br/>
 </strong>
 Join us if you are passionate about your administrative skills and enjoy supporting senior level management in a fast-paced environment.
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 <br/>
 We are committed to work life balance by promoting this HYBRID TELEWORK opportunity. These job requirements allow the employee to work at a Lockheed Martin-designated office or job site for part of their schedule and has a predefined regular, recurring telework schedule for the remaining part of their work schedule.
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 <strong>
  Desired Skills
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  <br/>
 </strong>
 <ul>
  <li>
   Ability to work with minimal direction &amp; company/team first attitude at all times.
  </li>
  <li>
   Excellent interpersonal skills/ability to interact with all levels of management, peers, government, and other industry personnel in a proficient, courteous, discrete and professional manner
  </li>
  <li>
   Well organized and detail-oriented with flexibility and ability to effectively balance the handling of multiple assignments and tasks in a dynamic and fast-moving team environment
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  <li>
   Ability to handle confidential and sensitive information and act in a professional manner
  </li>
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   Willingness to assume increasing levels of responsibilities and have a strong desire for professional continued self-improvement, a professional demeanor and well-spoken
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   Ability to anticipate requirements of business leaders
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   <br/>
  </li>
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 <strong>
  Other Important Information
  <br/>
  <br/>
 </strong>
 By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
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 <br/>
 <strong>
  Ability to work remotely
  <br/>
  <br/>
 </strong>
 Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.
</div>


Executive Administrative Assistant

Explore 1083+ Administrative support in New York this April. Find roles across top companies and apply now to boost your career.

1083 administrative support jobs In New York

Offsite Administrative Support- Call Center, Hicksville, Long Island, New York, Full Time, Days

Administrative Assistant

Executive Assistant

Administrative Coordinator - General Medicine

Administrative Assistant

Executive Assistant

Executive Administrative Assistant