administrative assistant

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administrative support

The Crowd

<div>
 
 
 About The Role:
 
 
 
 A highly desirable international design studio is seeking an organized and proactive Administrative Assistant to join their friendly and social team. This role is key to supporting daily operations and ensuring everything runs smoothly in a dynamic, creative environment.
 
 
 
 
 
 The role will provide front-of-house and studio support and will be the first point of contact for guests and clients. In addition, you will manage the day-to-day logistics across the studio and provide admin support to both on-site and remote team members, from setting up meetings and ordering supplies to assisting with travel, onboarding, and events, no two days will be the same! The role is ideal for someone who is detail-oriented, proactive and enjoys being at the center of a busy, social, fun and creative environment.
 
 
 
 
 
 Our client, based in a vibrant part of Manhattan, they offer a supportive work culture, and a range of benefits, including health and dental coverage, professional development support, 401(k) matching, and more.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
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 Greet visitors and manage front desk activity
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 Maintain studio organization, kitchen, and communal areas
 </li>
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 Set up client meetings, presentations and calls
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 Support employee onboarding and offboarding
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 Help with travel coordination, expense tracking, and inventory
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 Assist with event planning and studio-wide initiatives
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 Liaise with IT support and vendors as needed
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 </ul>
 
 
 
 
 
 Key Skills/Requirements:
 
 
 <ul>
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 Prior experience in an administrative, studio coordinator, or office support role
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 Highly organized with strong multitasking skills and attention to detail
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 Warm, professional, and comfortable interacting with clients and team members
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 Proficient in Microsoft Office and Outlook
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 Flexible, team oriented and happy to assist with any ad-hoc tasks
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 </ul>
 
 
 
 
 
 To apply for this position please click on the apply button to attach your resume (and portfolio for design positions).
 
 
 
 
 
 
 
 By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge.
 
 
 
 
 
 
 
 The Crowd is an equal opportunities employer and agency.
 
 
</div>

Administrative Assistant

Catholic Charities

<div>Description
Position Summary: The Administrative Assistant provides high-level clerical and operational support to ensure the organization&rsquo;s smooth and efficient functioning. This role serves as a central point of coordination for senior leadership and other internal and external stakeholders and demonstrates strong organizational and communication skills. This position requires discretion, professionalism, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. Strong attention to detail, proficiency in office software, and a collaborative, service-oriented mindset are essential.
Location: 488 Madison Avenue, New York, NY 10022
Essential Duties and Responsibilities include the following. Other duties may be assigned. 
Administrative Assistant Functions<ul><li>Serve as primary support to the Executive office and senior managers of the organization. Provides back-up support to the CEO and COO&rsquo;s Executive Assistants and interact with all staff in the executive office.</li><li>Receive/review, organize and distribute incoming correspondence to the executive office, including time sensitive and confidential materials. Liaise regularly with the mail room and other Catholic Charities locations for the timely receipt and distribution of correspondence.</li><li>Screen incoming telephone calls to the Executive office and provide backup for the CEO and COO calls. Take messages accurately and independently handle routine inquiries including requests for Catholic Charities services.</li><li>Prepare and coordinate materials for meetings and special projects. Assist with coordination and distribution of board and committee meeting materials, including uploading into the board management software and review of other written materials.</li><li>Handle routine communication with Catholic Charities and Archdiocesan offices, and external stakeholders.</li><li>As necessary, coordinate arrangements for out-of-area meetings, including travel reservations and other logistics for senior staff.</li><li>As necessary, attend program events and provide pre and post event support for senior staff. Prepare approval for payment reports for the Executive office, including corporate expense reports for members of the senior team.</li><li>Work directly with the finance team for prompt handling of payment of office expenses including Approval for Payments (AFPs) for departmental expenses.</li></ul>
Other General Office Support Functions: 
In collaboration with other Executive Office Administrative Support Staff:<ul><li>Provide light clerical support to other Senior Directors and assist other administrative staff in the Executive Office as needed.</li><li>Manage the schedule for conference and meeting rooms and guide meeting attendants to appropriate locations.</li><li>Welcome Executive Office visitors and guide them as appropriate.</li><li>Assist in the coordination of corporate and social Executive Office events that take place during and after regular office hours.</li><li>Maintain stock levels for office and kitchen supplies and office/agency stationery and re-order as needed.</li><li>Ensure that public office spaces, including conference rooms, waiting area and pantry are clean and tidy. Coordinate with the Archdiocesan building office for larger facilities/maintenance issues.</li></ul>
Position Type and Expected Hours of Work: 
This is a full-time, non-exempt position. Days and hours of work are generally 8:30 am to 5:00 pm Monday - Friday. Additional evening and weekend hours will be required, as well as travel.
Hourly Range: $23.07 - $24.72
Working conditions and physical demands required: 
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.<ul><li>Travel at least 20% of the time to provide on-site support for AED and PACE Team using public transportation or vehicles, traverse city streets, occasionally ascend/descend stairs, and be exposed to outside weather conditions.</li><li>Remain stationary using a computer at least 60% of the time, in meetings and/or events.</li><li>Carry a laptop to offsite work locations.</li><li>Ability to operate standard office equipment i.e. copier, fax, scanner, postage machine and printer.</li><li>Ability to use and respond to phone calls.</li><li>Ability to lift and file documents in cabinets.</li></ul>
Qualifications: 
Education and/or experience required:<ul><li>High school Diploma and/or equivalent required. Bachelor&rsquo;s degree preferred.</li><li>1-2 years&rsquo; relevant experience in administrative support.</li></ul>
Skills, Licenses, and/or competencies required<ul><li>Computer proficiency in Microsoft Office. Must successfully pass eSkills skills test in MS Word, Excel and Access. Skilled in operating office technology and equipment, including printers, copiers and fax machines.</li><li>Strong interpersonal, organizational, and multitasking abilities, with excellent verbal and written communication skills and the ability to work independently</li><li>Ability to exercise discretion and good judgment.</li></ul> 
Catholic Charities and Catholic Charities Community Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by law.</div>

Solomon Page

<div>
 Our client is seeking someone to provide administrative support to the Human Resources department!
 
 
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 Pay rate: $25 per hour
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
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 Handle all administrative tasks of the office, including screening calls, handling incoming mail, setting up meetings and maintaining department files and supplies.
 </li>
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 Maintain calendar for Chief Human Resources Officer
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 Respond to and direct inquiries from staff, volunteers and internal/external callers
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 Process employee information in the HRIS system
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 Process vendor invoices
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 Responsible for procuring and orienting temporary employees including obtaining sign-off on time sheets and processing billing
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 Handle labor law posters for the organization to ensure compliance
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 Prepare materials for various audits as requested
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
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 BA Degree plus 1-3 relevant work experience or equivalent
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 Knowledge of Microsoft Office including
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 Word, Excel and Outlook
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 Database knowledge, ADP Workforce Now preferred
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 Detail-oriented
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 Ability to manage multiple projects and prioritize
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 Professional phone manner
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 Ability to work tactfully and effectively with diverse personalities
 
 
 
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 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Human Resources Assistant

ITnova

<div>
 
 Operations Support Specialist
 
 
 
 ITnova is seeking a detail-oriented
 
 Operations Support Specialist
 
 to provide onsite administrative and operational support to the Port Authority Engineering Department. This role focuses heavily on data tracking, document coordination, and supporting agreement and procurement processes.
 
 
 
 Responsibilities
 
 
 
 <ul>
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 Enter, track, and maintain data for engineering agreements, ensuring accuracy and timely updates
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 Maintain and organize records in SharePoint and Excel, including tracking ledgers and documentation
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 Verify data accuracy and ensure compliance with authorization documents and procedures
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 Coordinate with Project Managers and staff to ensure proper submission of task orders and agreements
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 Prepare award letters, obtain signatures, and distribute finalized documents
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 Organize and maintain electronic files in SharePoint and other systems
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 Run and update reports in the B2G system and follow up on missing or incomplete information
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 Assist with preparing monthly and quarterly reports
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 Support federal program activities, including staffing and cost analysis
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 Prepare documentation for FTA and FEMA audit compliance
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 Draft procurement memos, RFP requests, and Notices to Proceed
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 Prepare and organize documentation for audits and compliance reviews
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
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 Bachelor&rsquo;s degree in Business Administration, Public Administration, Engineering, or related field
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 Advanced Microsoft Office skills, including:
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 SharePoint
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 Excel (formulas, tracking, data validation)
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 Adobe Acrobat
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 </ul>
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 Strong data entry experience with high attention to detail
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 Excellent organization and time management skills
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 Ability to multitask and meet deadlines in a fast-paced environment
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 Strong written and verbal communication skills
 
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 </ul>
 
 Preferred Qualifications
 
 
 
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 Experience supporting engineering, procurement, or contract teams
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 Knowledge with SAP, ERP, OpenText, or similar systems
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 Experience with compliance reporting systems like B2GNow
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 Experience supporting federal compliance (FTA, FEMA)
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 Experience coordinating with multiple stakeholders
 
 
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 </ul>
 
 Benefits:
 
 
 
 
 
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 Medical, Dental &amp; Vision benefits
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 401k
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 Paid-time-off
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 Paid holidays
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 Training reimbursement
 
 
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 </ul>
 
 ITnova
 
 
 is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.
 
</div>

Operations Support Specialist

Temasek

<div>
 
 
 Temasek is a global investment company headquartered in Singapore, with a net portfolio value of S$434 billion (US$324) as at 31 March 2025.&nbsp;
 
 
 
 &nbsp;
 
 
 
 Our Purpose &ldquo;
 
 So Every Generation Prospers
 
 &rdquo; guides us to make a difference for today&rsquo;s and future generations.
 
 
 
 
 Operating on commercial principles, we seek to deliver sustainable returns over the long term.
 
 
 
 
 We have 13 offices in 9 countries around the world: Beijing, Hanoi, Mumbai, Shanghai, Shenzhen, and Singapore in Asia; and Brussels, London, Mexico City, New York, Paris, San Francisco, and Washington, DC outside Asia.
 
 
 
 &nbsp;
 
 
 
 For more information on Temasek, please visit&nbsp;www.temasek.com.sg
 
 
 
 
 For Temasek Review 2025, please visit www.temasekreview.com.sg
 
 
 
 
 For Sustainability Report 2025, please visit www.temasek.com.sg/SR2025&nbsp;
 
 
 Job Details
 
 
 
 Working arrangement
 
 :&nbsp;Hybrid (4 days in the office, 1 day remote)
 
 
 
 
 
 Salary Range
 
 : $95,000 - $115,000 per annum excluding additional incentives (final salary will be determined based on various factors such as experience and qualifications)
 
 
 Responsibilities
 <ul>
 <li>
 
 Full diary management for junior and senior professionals
 
 </li>
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 Scheduling a variety of meetings, conference call, and video conferences both internally and externally
 
 </li>
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 Arranging international and domestic travel (flights, hotels, cars, etc.)
 
 </li>
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 Assisting in preparation and printing of presentations &amp; proposals
 
 </li>
 <li>
 
 Completing corporate card and out of pocket expenses
 
 </li>
 <li>
 
 Archiving, filing, scanning, and printing documents
 
 </li>
 <li>
 
 Preparation and set up for internal/external meetings in conference rooms and event support
 
 </li>
 <li>
 
 Receptionist duties at times to cover for other admins
 
 </li>
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 Overall, general ad-hoc office duties
 
 </li>
 </ul>
 Requirements
 <ul>
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 3 to 5 years of administrative assistant experience, ideally within Financial Services industry
 
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 <li>
 
 Preferably a Bachelor's degree
 
 </li>
 <li>
 
 Experience working for a global team and working across different time zones
 
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 Proficient in Advanced MS Office including Word, MS Outlook, Excel, and PowerPoint
 
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 <li>
 
 Must be a team player with a proactive attitude, takes initiative and has ability to work without supervision
 
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 Able to work in a fast-paced environment
 
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 Excellent communication skills at all levels
 
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 Ability to handle multiple tasks and competing priorities, often with tight deadlines
 
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 Knowledge of Workday for processing expenses is a plus
 
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 </ul>
</div>

Executive Assistant, Investment (Americas-New York)

CBS News and Stations

<div>#WeAreParamount on a mission to unleash the power of content&hellip; you in? 
We&rsquo;ve got the brands, we&rsquo;ve got the stars, we&rsquo;ve got the power to achieve our mission to entertain the planet &ndash; now all we&rsquo;re missing is&hellip; YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter &ndash; both for our audiences and our employees &ndash; and aim to leave a positive mark on culture. 
CBS News New York, the #1 station in the Paramount Skydance portfolio, is seeking a proactive and highly organized Administrative Assistant to support the operations of our fast-paced newsroom on a freelance basis. This role is essential to ensuring the editorial team can focus on news coverage. This role is a primary point of contact for travel coordination, supply management, and general newsroom organization.<div>
________________________________________ 
Key Responsibilities 
<ul><li>Executive Support &amp; Financial Tracking:</li></ul>
Manage and submit detailed expense reports for the News Director, ensuring all receipts are tracked and categorized accurately for reimbursement. 
<ul><li>Travel Coordination:</li></ul>
o Manage end-to-end travel bookings for reporters, anchors, and field crews, often on short notice for breaking news. 
o Coordinate flights, hotels, and ground transportation while adhering to budget guidelines. 
o Assist with expense reporting and travel documentation. 
<ul><li>Supply &amp; Inventory Management:</li></ul>
o Monitor, order, and restock office and newsroom supplies to ensure the team never runs out of essentials. 
o Manage relationships with vendors and handle deliveries. 
<ul><li>Newsroom Organization &amp; Partnership:</li></ul>
o Partner directly with leadership to maintain a clean, efficient, and professional workspace. 
o Assist in organizing internal meetings and guest visits.</div><div> 
________________________________________ 
Requirements 
<ul><li>Experience: Previous experience in an administrative or office management role (media or fast-paced environment preferred).</li><li>Adaptability: Ability to handle shifting priorities and urgent requests as news breaks.</li><li>Organization: Exceptional attention to detail and the ability to manage multiple projects simultaneously.</li><li>Communication: Strong interpersonal skills to collaborate effectively with a diverse team of journalists and producers.</li></ul>
________________________________________</div> 
CBS News and Stations, brings together the power of CBS News, 28 owned television stations in 17 major U.S. markets, the CBS News Streaming Network, CBS News Streaming local platforms, local websites and cbsnews.com, under one umbrella. CBS News and Stations is home to the nation&rsquo;s #1 news program 60 MINUTES, the CBS News Streaming Network, the first 24/7 digital streaming news network, the award-winning broadcasts CBS MORNINGS, CBS SATURDAY MORNING, the CBS EVENING NEWS, CBS SUNDAY MORNING, CBS WEEKEND EVENING NEWS, 48 HOURS and FACE THE NATION WITH MARGARET BRENNAN. CBS News and Stations provides news and information for the CBS Television Network, CBSNews.com, CBS News Radio and podcasts, Paramount +, all digital platforms, and the CBS News Streaming Network, the premier 24/7 anchored streaming news service that is available free to everyone with access to the internet. The CBS News Streaming Network is the destination for breaking news, live events, original reporting and storytelling, and programs from CBS News and Stations&rsquo; top anchors and correspondents working locally, nationally and around the globe. CBS News&rsquo; streaming services, across national and local, amassed more than 1.01 billion streams in 2021. Launched in November 2014 as CBSN, the CBS News Streaming Network is available on 30 digital platforms and apps, as well as CBSNews.com and Paramount+. The service is available live in 91 countries. CBS News and Stations is dedicated to providing the highest quality journalism under standards it pioneered and continues to set in today&rsquo;s digital age. CBS News earns more prestigious journalism awards than any other broadcast news division. 
Organizations that wish to receive job vacancy notices from this posting&rsquo;s television station should contact sf_recruitingsupport@paramount.com. 
ADDITIONAL INFORMATION 
Hiring Salary Range: $65,000.00 - 75,000.00. 
The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement. 
<div>What We Offer:</div><ul><li>
Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here: https://www.paramount.com/careers/benefits</li><li>
Generous paid time off.</li><li>
An exciting and fulfilling opportunity to be part of one of Paramount&rsquo;s most dynamic teams.</li><li>
Opportunities for both on-site and virtual engagement events.</li><li>
Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.</li><li>
Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount</li></ul> 
Paramount is an equal opportunity employer (EOE) including disability/vet. 
At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status. 
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to paramountaccommodations@paramount.com. Only messages left for this purpose will be returned.</div>

NEW YORK STATE HOUSING FINANCE AGENCY

<div>New York State Homes and Community Renewal (HCR) is the State&rsquo;s affordable housing agency, with a mission to build, preserve, and protect affordable housing and increase homeownership throughout New York State.
A Civil Service exam is not required for this position. Candidates must meet the minimum qualifications outlined below to be considered.
NYS Homes and Community Renewal (HCR) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. HCR is committed to developing a workforce which represents the diverse population of New York State. HCR embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency.
The Office of Professional Services (OPS) is responsible for all administrative and support services, including Human Resources, Communications and Public Information, Legal Affairs, Fair Housing, Policy Development, Competitive Procurement and Contract Management, Fiscal Planning, Accounting and Treasury Services, Facilities and Building Management Services, Internal Audit, Project Management and Information Technology Services. OPS values professionals that enjoy working in a fast-paced environment and who have the skills required to effectively plan, direct, and coordinate HCR&rsquo;s wide array of support services.
Job Summary:<ul><li>
Job duties include receiving, processing, and distributing incoming mail in a timely manner.
</li><li>Preparing and processing outdoing mail in a timely manner.</li><li>
Deliver requested supplies to staff.</li><li>
Stock pantries and maintain coffee stations regularly.</li><li>
Move equipment as needed.</li><li>
Move furniture as needed.</li><li>
May need to drive to other locations to deliver or pick-up items or mail.</li><li>
Cover reception desk if needed.</li><li>
Other duties as assigned.</li></ul>
Who you are:<ul><li>
High School Diploma or GED</li><li>
Organizational skills and attention to detail (necessary for sorting the mail)</li><li>
Basic computer knowledge and (for operating postage equipment and FedEx shipping software)</li><li>
Able to lift packages (over 50lbs)</li><li>
Good communication skills (helpful in covering reception)</li></ul>
This job description is not intended to be all inclusive and employee will be expected to perform other reasonably related duties as assigned.
What we offer at NYSHCR:<ul><li>
Extensive benefits package including paid leave, including excellent health, dental, vision and retirement benefits with the New York State &amp; Local Employees&rsquo; Retirement System.</li><li>
Promotional opportunity for dedicated professionals</li><li>
Work life balance benefits including a 37.5 hour work week and paid time off benefits including, vacation, sick, personal days, and Federal Holidays</li><li>
Opportunity for compressed scheduling</li><li>
12 weeks of Paid Parental Leave</li><li>
Paid Family Leave</li><li>
Opportunity for compressed/flextime scheduling</li><li>
As a New York State employee, you may qualify to participate in the Federal Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under an accepted repayment plan and while working full-time for an eligible employer.</li></ul>
Additional SONYMA/HFA/AHC Benefits:<ul><li>
Cash in for Wellness! This program provides you with the option of buying or renewing a health club membership of your choice or enrolling in a weight loss and or smoking cessation program, using your sick leave accruals.</li><li>
Tuition reimbursement program &ndash; for job related and non-job related courses</li><li>
Vacation Leave Buy-Back program &ndash; Subject to approval, every year eligible employees may exchange previously earned and accrued vacation time in return for cash compensation (at employee&rsquo;s daily rate of pay at time of exchange)</li><li>
Access to Plum Benefits &ndash; savings on movie tickets, theme parks, hotels, tours, Broadway shows and more!</li><li>
Optical reimbursement program &ndash; Employees are eligible for optical, hearing aid, and podiatric expenses not otherwise covered by insurance, with a maximum aggregate amount of $650 per year, per family. Unused yearly balances may be carried over to the next year for a maximum of $1300</li></ul>
About New York State Homes and Community Renewal: 
Under the leadership of Governor Kathy Hochul and Commissioner RuthAnne Visnauskas, HCR is a vibrant, innovative agency that integrates and leverages New York State&rsquo;s housing resources. We have offices in New York City, Albany, Buffalo and Syracuse, and employ a diverse workforce of professionals who are hard-working and committed to serving low and moderate income families. Our mission is far reaching, encompassing single and multifamily housing finance, home improvement, rent regulation, housing subsidies, and community development. We partner regularly with a variety of public and private stakeholders.
Achieving this mission requires a wide range of skills and backgrounds in public policy, administration, real estate, construction. finance, law, and many other areas of expertise. We seek to provide a workplace environment that is productive, flexible, accountable, ethical, and caring. Our employees are empowered to make a difference where they live and work. We offer competitive pay and a comprehensive benefits package, including paid leave, health, dental, vision, retirement, and family-friendly policies.</div>

Mailroom Clerk

Explore 413+ Administrative support in New York this March. Find roles across top companies and apply now to boost your career.

413 administrative support jobs In New York

Administrative Assistant

Administrative Assistant

Human Resources Assistant

Operations Support Specialist

Executive Assistant, Investment (Americas-New York)

Administrative Assistant

Mailroom Clerk