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administrative support

Mount Sinai Health System

<div>Description
Performs secretarial and general office support involving word processing, typing, telephone reception, mail distribution and record and file maintenance. Typically services are provided for an assigned department, care center or nursing unit. 
Responsibilities
1. Answers telephone, screens callers, relay messages and greets visitors.

2. Opens, sorts and prioritizes mail. Picks up and delivers materials as required.

3. Maintains records through filing, retrieval, retention, storage, coding, updating and destruction.

4. Types routine correspondence, memos, reports, minutes and other documents from dictation or handwritten copy. Proofreads typed materials and makes corrections, as needed.

5. May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.

6. Makes travel, accommodation and/or transportation arrangements.

7. Schedules and maintains calendar for meetings and/or appointments.

8. Responds to inquiries for information according to established policies. Delete Item From List

9. Gathers, assembles and categorizes data for general information purposes and special reports.

10. May process check requests and expense reimbursements.

11. Performs other related duties as necessary. 
Qualifications<ul>
<li>Associate Degree in secretarial science, Secretarial School diploma or High School Diploma/GED plus one year of related experience</li>
<li>1 year of related experience</li>
</ul> 
Employer Description
Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $18.0353 - $25 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Offsite Administrative Support- Call Center, Hicksville, Long Island, New York, Full Time, Days

Moment Factory

<div>ABOUT US
Coming from all walks of life, we are united by passion. At Moment Factory, every new We come from many different places, but what unites us is our passion. At Moment Factory, each new project is a blank page awaiting the creativity and talent of our whole team, no matter the individual responsibilities, roles, or fields. Our desire to innovate, to take risks, and to learn from our mistakes and from each other is what allows us to create collective projects that go above and beyond. Today, thanks to a team of 450 creative minds, we have been able to create immersive multimedia environments for artists, museums, airports, brands, theme parks and events, as well as our signature shows. No matter the canvas &ndash; be it film, lighting, multimedia architecture, sound design, special effects, or interactive projects &ndash; the thirst for experimentation and innovation is at the core of our DNA.
YOUR MISSION
As the Administrative Assistant for Sports &amp; Entertainment, you provide essential operational and administrative support to the General Manager. You are responsible for ensuring the smooth coordination of daily activities, from managing complex schedules and internal follow-ups to preparing clear, professional presentations and documents.
Operating with high autonomy in our fast-paced NYC office, you act as a key point of contact&mdash;maintaining organized workflows for the team and providing a professional welcome to clients and partners visiting our studios.
YOUR TEAM
Moment Factory Sports &amp; Events leverages our multimedia toolbox and tacit creative know-how to provide permanent &amp; temporary user experience solutions to enhance fan engagement &amp; experience. Our diverse team blends storytelling, immersion, interactivity, and live performance to create original and unexpected experiences that connect audiences around the globe. 
KEY RESPONSABILITIES
1. Management Support<ul><li>
Proactively organize and manage the General Manager&rsquo;s calendar and business travel</li><li>
Prepare and organize weekly meetings, take notes, and ensure appropriate follow-ups with internal &amp; external stakeholders</li><li>
Manage and track expense reports</li><li>
Assist in preparing presentations, briefings, and internal documents</li><li>
Ensure clear communication and follow-ups with internal teams</li><li>
Maintain an up-to-date overview of ongoing priorities and initiatives</li><li>
Support the General Manager in business development follow-ups and relationship management</li><li>
Maintain, organize, and archive key documents and records</li><li>
Lead visits of 25 Broadway &amp; 55 Wall street</li></ul>
2. Administrative Responsibilities<ul><li>
Prepare, draft, edit, and occasionally documents, reports, and presentations</li><li>
Create presentations using Keynote, Google Slides, or similar tools</li><li>
Coordinate approvals and signatures for various administrative or legal documents</li><li>
Manage incoming administrative requests and redirect them to the appropriate teams when necessary</li><li>
Ensure proper administrative follow-up on communications and internal processes</li><li>
Perform other related administrative tasks as needed</li></ul>
3. Coordination in Support of Teams<ul><li>
Track weekly timesheets, overtime, and vacation calendars for supported teams</li><li>
Coordinate internal meetings and logistics when required</li><li>
Organize occasional team lunches, breakfasts, or internal &amp; external activities</li><li>
Contribute to onboarding new team members when needed</li><li>
Collaborate with other administrative assistants to align processes and practices</li></ul> 
<div></div>
4. Client and Partner Interaction 
<ul><li>
Welcome visitors, partners, or clients and provide a brief introduction to the office/25 Broadway &amp; 55 Wall Street</li><li>
Host visits, including presenting the demo and answering general questions about Moment Factory</li><li>
Respond to initial inquiries of the NYC inbound dev box and redirect visitors, clients or partners to the appropriate teams</li><li>
Follow up on certain communications with clients or partners (information sharing, reminders, coordination)</li><li>
Represent Moment Factory professionally during partner or client visits</li></ul> 

5. Support to Business Development 
<ul><li>
Monitor and manage inbound requests received through the NYC office email</li><li>
Perform an initial qualification of inquiries and redirect opportunities to the appropriate internal teams</li><li>
Maintain first-level communication with potential clients to clarify requests &amp; qualify the opportunity</li><li>
Conduct occasional research or prepare short summaries related to ideas, trends, or opportunities</li><li>
Support the preparation of internal materials related to potential projects or opportunities</li></ul> 
YOUR BACKGROUND<div> 
<ul><li>
Minimum 3 years of relevant experience in a role such as administrative assistant, executive assistant, or coordinator in a dynamic environment</li><li>
Experience in creative industries, entertainment, media, or production environments is considered an asset but not required</li><li>
Education in administration, management, communications, or a related field (or equivalent practical experience)</li><li>
Strong proficiency in English, both written and spoken</li><li>
Strong proficiency in office tools (Google Workspace, Excel, MS Office, Keynote or similar tools)</li><li>
Interest in AI tools and emerging technologies</li><li>
Knowledge of French is an asset</li></ul> 
YOUR QUALITIES<div> 
<ul><li>
Exceptional organizational skills</li><li>
Strong written communication abilities</li><li>
Clear and confident verbal communication</li><li>
Quick learner with strong adaptability</li><li>
Strong sense of responsibility and ability to handle confidential information</li><li>
High level of autonomy and resourcefulness</li><li>
Ability to anticipate needs and manage priorities effectively</li><li>
Comfortable performing administrative and operational tasks</li><li>
Strong attention to detail and accuracy</li><li>
Ability to work efficiently in a fast-paced environment</li><li>
Proven ability to manage multiple priorities simultaneously</li><li>
Positive attitude and professional demeanor</li><li>
Genuine interest in building expertise within an administrative support role in a creative environment</li></ul> 
SPECIFIC WORKING CONDITIONS</div><div><div><ul><li>
Position based in New York</li><li>
On-site presence required 4&ndash;5 days per week</li><li>
The base salary range for this role is $65,000 to $90,000. Actual compensation within this range will be determined based on a variety of factors, including the candidate&rsquo;s skills, experience, and qualifications. This range is specific to the NYC market and may vary for roles located outside of this region.</li></ul></div></div></div></div>

Administrative Assistant

<div>
 
 About Us
 
 
 
 Coming from all walks of life, we are united by passion. At Moment Factory, every new We come from many different places, but what unites us is our passion. At Moment Factory, each new project is a blank page awaiting the creativity and talent of our whole team, no matter the individual responsibilities, roles, or fields. Our desire to innovate, to take risks, and to learn from our mistakes and from each other is what allows us to create collective projects that go above and beyond. Today, thanks to a team of 450 creative minds, we have been able to create immersive multimedia environments for artists, museums, airports, brands, theme parks and events, as well as our signature shows. No matter the canvas &ndash; be it film, lighting, multimedia architecture, sound design, special effects, or interactive projects &ndash; the thirst for experimentation and innovation is at the core of our DNA.
 
 
 
 YOUR MISSION
 
 
 
 As the Administrative Assistant for Sports &amp; Entertainment, you provide essential operational and administrative support to the General Manager. You are responsible for ensuring the smooth coordination of daily activities, from managing complex schedules and internal follow-ups to preparing clear, professional presentations and documents.
 
 
 Operating with high autonomy in our fast-paced NYC office, you act as a key point of contact&mdash;maintaining organized workflows for the team and providing a professional welcome to clients and partners visiting our studios.
 
 
 
 YOUR TEAM
 
 
 
 Moment Factory Sports &amp; Events leverages our multimedia toolbox and tacit creative know-how to provide permanent &amp; temporary user experience solutions to enhance fan engagement &amp; experience. Our diverse team blends storytelling, immersion, interactivity, and live performance to create original and unexpected experiences that connect audiences around the globe.
 
 
 
 Key Responsabilities
 
 2. Administrative Responsibilities3. Coordination in Support of Teams5. Support to Business Development
 
 
 <ul>
 <li>
 Management Support
 </li>
 <li>
 Proactively organize and manage the General Manager&rsquo;s calendar and business travel
 </li>
 <li>
 Prepare and organize weekly meetings, take notes, and ensure appropriate follow-ups with internal &amp; external stakeholders
 </li>
 <li>
 Manage and track expense reports
 </li>
 <li>
 Assist in preparing presentations, briefings, and internal documents
 </li>
 <li>
 Ensure clear communication and follow-ups with internal teams
 </li>
 <li>
 Maintain an up-to-date overview of ongoing priorities and initiatives
 </li>
 <li>
 Support the General Manager in business development follow-ups and relationship management
 </li>
 <li>
 Maintain, organize, and archive key documents and records
 </li>
 <li>
 Lead visits of 25 Broadway &amp; 55 Wall street
 </li>
 <li>
 Prepare, draft, edit, and occasionally documents, reports, and presentations
 </li>
 <li>
 Create presentations using Keynote, Google Slides, or similar tools
 </li>
 <li>
 Coordinate approvals and signatures for various administrative or legal documents
 </li>
 <li>
 Manage incoming administrative requests and redirect them to the appropriate teams when necessary
 </li>
 <li>
 Ensure proper administrative follow-up on communications and internal processes
 </li>
 <li>
 Perform other related administrative tasks as needed
 </li>
 <li>
 Track weekly timesheets, overtime, and vacation calendars for supported teams
 </li>
 <li>
 Coordinate internal meetings and logistics when required
 </li>
 <li>
 Organize occasional team lunches, breakfasts, or internal &amp; external activities
 </li>
 <li>
 Contribute to onboarding new team members when needed
 </li>
 <li>
 Collaborate with other administrative assistants to align processes and practices
 </li>
 <li>
 Client and Partner Interaction
 </li>
 <li>
 Welcome visitors, partners, or clients and provide a brief introduction to the office/25 Broadway &amp; 55 Wall Street
 </li>
 <li>
 Host visits, including presenting the demo and answering general questions about Moment Factory
 </li>
 <li>
 Respond to initial inquiries of the NYC inbound dev box and redirect visitors, clients or partners to the appropriate teams
 </li>
 <li>
 Follow up on certain communications with clients or partners (information sharing, reminders, coordination)
 </li>
 <li>
 Represent Moment Factory professionally during partner or client visits
 </li>
 <li>
 Monitor and manage inbound requests received through the NYC office email
 </li>
 <li>
 Perform an initial qualification of inquiries and redirect opportunities to the appropriate internal teams
 </li>
 <li>
 Maintain first-level communication with potential clients to clarify requests &amp; qualify the opportunity
 </li>
 <li>
 Conduct occasional research or prepare short summaries related to ideas, trends, or opportunities
 </li>
 <li>
 Support the preparation of internal materials related to potential projects or opportunities
 
 
 </li>
 </ul>
 
 YOUR BACKGROUND
 
 
 
 <ul>
 <li>
 Minimum 3 years of relevant experience in a role such as administrative assistant, executive assistant, or coordinator in a dynamic environment
 </li>
 <li>
 Experience in creative industries, entertainment, media, or production environments is considered an asset but not required
 </li>
 <li>
 Education in administration, management, communications, or a related field (or equivalent practical experience)
 </li>
 <li>
 Strong proficiency in English, both written and spoken
 </li>
 <li>
 Strong proficiency in office tools (Google Workspace, Excel, MS Office, Keynote or similar tools)
 </li>
 <li>
 Interest in AI tools and emerging technologies
 </li>
 <li>
 Knowledge of French is an asset
 
 
 </li>
 </ul>
 
 YOUR QUALITIES
 
 
 
 <ul>
 <li>
 Exceptional organizational skills
 </li>
 <li>
 Strong written communication abilities
 </li>
 <li>
 Clear and confident verbal communication
 </li>
 <li>
 Quick learner with strong adaptability
 </li>
 <li>
 Strong sense of responsibility and ability to handle confidential information
 </li>
 <li>
 High level of autonomy and resourcefulness
 </li>
 <li>
 Ability to anticipate needs and manage priorities effectively
 </li>
 <li>
 Comfortable performing administrative and operational tasks
 </li>
 <li>
 Strong attention to detail and accuracy
 </li>
 <li>
 Ability to work efficiently in a fast-paced environment
 </li>
 <li>
 Proven ability to manage multiple priorities simultaneously
 </li>
 <li>
 Positive attitude and professional demeanor
 </li>
 <li>
 Genuine interest in building expertise within an administrative support role in a creative environment
 
 
 </li>
 </ul>
 
 SPECIFIC WORKING CONDITIONS
 
 
 
 <ul>
 <li>
 Position based in New York
 </li>
 <li>
 On-site presence required 4&ndash;5 days per week
 </li>
 <li>
 The base salary range for this role is $65,000 to $90,000. Actual compensation within this range will be determined based on a variety of factors, including the candidate&rsquo;s skills, experience, and qualifications. This range is specific to the NYC market and may vary for roles located outside of this region.
 </li>
 </ul>
</div>

Red Clover HR

<div><h3 class="jobSectionHeader">Description</h3><div> 
Beech Hill Securities, Inc. is a professional services organization that supports internal teams, advisors, and clients through administrative, operational, and client service functions. The firm operates in a structured and regulated environment and partners with external service providers to deliver reliable, high-quality support.</div><div>
The Administrative Assistant supports day-to-day office and operational activities to ensure efficient internal workflows and positive client and advisor experiences. This role works closely with multiple internal teams to assist with administrative processes, documentation, coordination, and ongoing support requests. 
</div><div>The ideal candidate is organized, dependable, and service-oriented, with the ability to manage multiple tasks in a fast-paced office environment. This position requires discretion, attention to detail, and a proactive, team-first approach.</div> 
<h3 class="jobSectionHeader">
Key Responsibilities</h3> 
<ul>
<li>
Provide administrative support for internal teams, including assisting with onboarding processes, documentation, and record maintenance</li>
<li>Coordinate and track routine administrative requests and workflow tasks to ensure timely completion</li>
<li>Serve as a point of contact for internal stakeholders and external clients, providing clear communication and updates as needed</li>
<li>Maintain and update records, reports, and spreadsheets to ensure accuracy and organization</li>
<li>Assist with data entry, file management, and document processing</li>
<li>Support general office operations, including scheduling, correspondence, and coordination of tasks across teams</li>
<li>Help identify opportunities to improve administrative processes and workflow efficiency</li>
<li>Collaborate with team members to resolve issues, meet deadlines, and support daily operational needs</li></ul> 
<h3 class="jobSectionHeader">
Skills, Knowledge and Expertise</h3> 
<ul>
<li>
Previous experience in an administrative, office support, or coordinator role preferred</li>
<li>Strong organizational skills with high attention to detail</li>
<li>Ability to manage multiple tasks and prioritize effectively</li>
<li>Excellent written and verbal communication skills, including professional email and phone etiquette</li>
<li>Proficiency in Microsoft Office applications (Outlook, Word, Excel, Teams)</li>
<li>Ability to learn new systems and processes quickly</li></ul> 
<h3 class="jobSectionHeader">
Core Competencies</h3> 
<ul>
<li>
Communicates Effectively &ndash; Conveys information clearly and appropriately across multiple audiences and communication methods</li>
<li>Action Oriented &ndash; Takes initiative and ownership, approaching challenges with urgency and follow-through</li>
<li>Nimble Learning &ndash; Quickly adapts to new systems, regulations, and processes through continuous learning</li>
<li>Being Resilient &ndash; Maintains focus and effectiveness when navigating pressure, change, or setbacks</li></ul> 
<h3 class="jobSectionHeader">
About Red Clover HR</h3><div>
We specialize in delivering innovative solutions and exceptional services to meet the diverse needs of our clients. With a strong commitment to quality and customer satisfaction, we strive to exceed expectations and drive success in every project we undertake.</div></div>

Atrium

<div>
 
 Client Overview
 
 
 
 Our client is a high-profile financial services organization in New York City seeking a polished and detail-oriented
 
 Administrative Assistant
 
 to support daily office operations and executive teams. This firm operates in a fast-paced, high-performance environment and is looking for someone who can provide reliable administrative support while maintaining professionalism and confidentiality.
 
 
 
 Salary/Hourly Rate
 
 
 
 $25/hr - $30/hr
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant will provide day-to-day administrative support to internal teams and leadership within a corporate finance environment. This role requires strong organizational skills, the ability to manage multiple priorities, and a professional demeanor when interacting with executives and external partners. The position is fully onsite in New York City.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
 <li>
 Provide administrative support to executives and department teams.
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Prepare reports, presentations, and business correspondence.
 </li>
 <li>
 Handle data entry, filing, scanning, and document management.
 </li>
 <li>
 Coordinate internal meetings and assist with conference room scheduling.
 </li>
 <li>
 Support office operations including ordering supplies and coordinating vendors.
 </li>
 <li>
 Assist with travel arrangements and expense tracking as needed.
 </li>
 <li>
 Maintain organized records and assist with special projects.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 2 - 4 years of administrative assistant experience in a corporate environment.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Highly organized with strong attention to detail.
 </li>
 <li>
 Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
 </li>
 <li>
 Ability to multitask and work efficiently in a fast-paced environment.
 </li>
 <li>
 Professional and polished demeanor with strong reliability.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 Experience working in finance, investment, or financial services environments.
 </li>
 <li>
 Experience supporting executives or multiple departments.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree preferred.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 388871
</div>

Administrative Assistant - 388871

Sojitz Corporation of America

<div>
 
 
 SUMMARY OF POSITION:
 
 
 
 This position provides administrative and operational support to the VP/GMs of Legal &amp; Compliance, HR &amp; General Affairs (GA), and Internal Audit, while also supporting the overall needs and operations of these departments. Additional assistance is provided to C-Suite assistants as needed.
 
 
 
 
 
 
 ESSENTIAL FUNCTIONS:
 
 
 
 In-person work at the assigned office location is a regular component of this role&rsquo;s responsibilities.
 
 
 
 
 <ul>
 <li>
 Provide administrative support by independently managing complex calendars, scheduling internal and external meetings, coordinating travel and entertainment arrangements, and processing expense reimbursements in accordance with company policies.
 </li>
 <li>
 Provide administrative support across multiple departments by assisting with routine invoice processing, submitting access requests for internal systems, distributing internal communications, and supporting basic Accounts Payables /Accounts Receivables and prepaid expense tracking in accordance with established procedures.
 </li>
 <li>
 Assist in preparing routine reports, presentations, surveys, and correspondence, including confidential materials.
 </li>
 <li>
 Provide logistical support for meetings by assisting with scheduling, room setup, and preparation of meeting materials.
 </li>
 <li>
 HR &amp; GA: Responsible for onboarding/offboarding and regular data quality maintenance in the RAVE notification system.
 </li>
 <li>
 Legal &amp; Compliance: Kintone tracking &mdash; assisting with legal and compliance tracking system, and monthly compiling of reported data. Input departmental budget data and periodic forecasts into the BMS system.
 </li>
 <li>
 Internal Audit: Maintain up‑to‑date records of all professional memberships (e.g., Institute of Internal Auditors) and software subscriptions (e.g., Diligent), including renewal schedules. Input departmental budget data and periodic forecasts into the BMS system.
 </li>
 <li>
 Provide limited administrative coverage for C-Suite assistants during absences, as assigned.
 </li>
 <li>
 Order and maintain office supplies, maintain files, answer routine correspondence and respond to requests for information.
 </li>
 <li>
 Assist in onboarding/offboarding administrative processes for department staff, including system access coordination and equipment/logistics support.
 </li>
 <li>
 Assist with administrative and logistical tasks for internal and external company events as assigned (i.e. Japan Parade, reception of VIP from HQ, Advisory Board meeting, regional manager meeting, etc.)
 </li>
 <li>
 Identify opportunities to improve administrative processes and recommend efficiency enhancements.
 </li>
 </ul>
 
 
 
 
 
 EDUCATION, EXPERIENCE AND SKILLS REQUIRED:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent combination of education and relevant experience preferred.
 </li>
 <li>
 Minimum of 3&ndash;5 years of progressive administrative experience.
 </li>
 <li>
 Ability to support multiple departments and work under direction in a fast-paced corporate environment.
 </li>
 <li>
 Ability to manage routine tasks, prioritize workload as directed, and escalate issues appropriately.
 </li>
 <li>
 Strong verbal and written communication skills, with the ability to interact professionally with colleagues at all levels.
 </li>
 <li>
 Proficient in Microsoft Office (e.g., Microsoft Word, Microsoft Excel, and Microsoft PowerPoint).
 </li>
 <li>
 Strong attention to detail and organizational skills.
 </li>
 <li>
 Experience in SAP and Concur desired.
 </li>
 <li>
 Fluent in Japanese a plus.
 </li>
 </ul>
 
 
</div>

Senior Administrative Assistant

Joss Search

<div>
 
 
 THE CLIENT
 
 
 
 We are partnering with a leading private equity firm that is continuing to grow and is adding high‑quality administrative support. The group is known for its collaborative culture, high standards, and strong internal partnerships across functions. This role reports directly into senior leadership, including the Chief of Staff and a senior administrative leader.
 
 
 
 THE ROLE
 
 
 
 This is a
 
 Junior Executive Assistant
 
 position supporting up to
 
 10 team members
 
 , with the most senior at
 
 Director level
 
 .
 
 
 This role will partner closely with internal coordination teams in a collaborative function.
 
 
 
 
 
 
 Key duties include:
 
 
 <ul>
 <li>
 Calendar management and scheduling across a group of stakeholders
 </li>
 <li>
 Coordinating internal meetings and logistics
 </li>
 <li>
 Supporting up to 10 professionals with varying needs
 </li>
 <li>
 Liaising with internal coordination teams and cross‑functional partners
 </li>
 <li>
 Light administrative support for senior team members
 </li>
 <li>
 Assisting with workflow efficiencies as the team continues to grow
 </li>
 </ul>
 
 
 
 
 
 THE CANDIDATE
 
 
 
 The ideal candidate is eager to grow within a high‑performing environment, proactive, and comfortable supporting multiple stakeholders with shifting priorities. Collaboration is key, as the role works closely with senior coordinators, leadership, and other support staff.
 
 
 
 They should be:
 
 
 <ul>
 <li>
 Organized, proactive, and capable of handling a fast-paced environment
 </li>
 <li>
 A clear communicator with strong coordination skills
 </li>
 <li>
 Comfortable supporting multiple team members simultaneously
 </li>
 <li>
 Team‑oriented, humble, and eager to learn
 </li>
 <li>
 Adaptable and willing to take on varied tasks
 </li>
 <li>
 Tech‑savvy and confident using Microsoft Office
 </li>
 </ul>
 
 
 
 
 
 THE COMP/BENEFITS
 
 
 <ul>
 <li>
 
 Salary up to $100k base
 
 </li>
 <li>
 
 Bonus targeted at 20%
 
 </li>
 <li>
 Excellent benefits package
 </li>
 <li>
 Close partnership with senior leaders and experienced EAs
 </li>
 <li>
 Strong development and growth opportunities
 </li>
 </ul>
 
 
 
 
 
 Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together
 
 
 
 
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Explore 1126+ Administrative support in New York this March. Find roles across top companies and apply now to boost your career.

1126 administrative support jobs In New York

Offsite Administrative Support- Call Center, Hicksville, Long Island, New York, Full Time, Days

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant - 388871

Senior Administrative Assistant

Administrative Assistant