administrative support

Remote Control Solutions

Job Overview Remote Control Solutions (RCS), a leader in innovative access control technology, is seeking a highly organised and proactive Administrative Support Specialist to join our team. Based in our New York, New York, United States office, this full-time position is crucial for ensuring the smooth and efficient operation of our daily business activities. With over 20 years of experience, RCS specialises in providing reliable, state-of-the-art solutions to the global access control industry. The ideal candidate will be a detail-oriented professional with excellent communication skills and a passion for providing exceptional support. Key Responsibilities * Serve as the first point of contact for the office, managing incoming calls and correspondence with professionalism. * Coordinate meetings, appointments, and travel arrangements for senior staff. * Prepare and edit documents, reports, and presentations, ensuring accuracy and clarity. * Maintain and organise both digital and physical filing systems for easy retrieval of information. * Manage office supplies inventory and place orders as necessary to ensure smooth operations. * Provide general administrative support to various departments to assist with projects and daily tasks. * Assist with data entry and the maintenance of company databases and records. Qualifications and Skills * Proven experience in an administrative, office support, or similar role. * Exceptional proficiency in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). * Outstanding organisational and time-management skills with the ability to prioritise tasks effectively. * Excellent verbal and written communication skills. * A high level of attention to detail and a commitment to accuracy. * The ability to work independently and as part of a collaborative team. * Discretion and a professional approach when handling confidential information. What We Offer * A competitive hourly wage of $35 - $38 USD per hour. * The opportunity to be part of an innovative company with over two decades of industry leadership. * A supportive and dynamic work environment that encourages professional growth. * A key role within a company dedicated to delivering state-of-the-art technology and materials.

Administrative Support Specialist

The Morgan Library & Museum

<div>Description: 
The Morgan Library &amp; Museum seeks an Administrative Assistant to support the Deputy Director and Chief Operating Officer. This role provides administrative support on a day-to-day basis, works on a wide range of special projects, and coordinates activities with Morgan staff and/or external entities as needed. The position has frequent interaction with trustees, including providing support for board and board committees and back-up administrative assistance for the director.
Responsibilities include scheduling meetings, organizing and distributing meeting materials, drafting meeting minutes, coordinating the preparation of agreements and institutional responses to surveys, proofreading a variety of texts, and drafting and laying out presentations. Additionally, this position manages special projects, as designated by executive staff. The Administrative Assistant is expected to provide a welcoming presence in the offices of the Deputy Director and Chief Operating Officer in person, on the telephone, and through electronic media.
Requirements:
<ul><li>B.A. with administrative experience.</li><li>
Interest or background in the humanities and arts or non-profit institutions.</li><li>
Ability to maintain discretion and confidentiality concerning all institutional, financial, and legal matters.</li><li>
Excellent verbal and written communication skills, with superior proofreading skills and attention to detail.</li><li>
Ability to handle multiple projects and deadlines simultaneously.</li><li>
Strong computer skills, including proficiency in Microsoft Word, Excel, and PowerPoint; InDesign and Photoshop a plus.</li><li>
Must be willing to arrange vacation time around board mailings and meetings, and other critical institutional matters.</li><li>
Standing for long periods of time may be required for some functions.</li><li>
Must be able to sit at a computer and use a computer keyboard for extended periods.</li></ul>
Please note that candidates will be required to validate their computer and proofreading proficiency through testing.
Compensation: $52,000 to $54,000; excellent benefits
Please note, due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit our needs.
EEO Statement
The Morgan is an Equal Opportunity Employer and is committed to complying with all federal, state, and local equal employment opportunity laws. The Morgan provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, marital status, military or veteran status, domestic violence victim status or any other basis prohibited by applicable federal, state, and/or local laws.
The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.</div>

Administrative Assistant

Aiden Auto

A **Remote Administrative Assistant – Virtual Survey** role is typically a work-from-home administrative position that supports survey or market research projects. While responsibilities vary by employer, a typical job description looks like this: **Remote Administrative Assistant – Virtual Survey** **Job Summary**We are seeking a detail-oriented and organized Remote Administrative Assistant to support virtual survey operations. In this role, you will assist with scheduling, data entry, participant communication, and administrative tasks to ensure survey projects run smoothly. **Key Responsibilities** * Schedule and coordinate virtual survey appointments.* Respond to emails, phone calls, and online inquiries.* Enter and maintain accurate survey data and participant records.* Prepare reports, spreadsheets, and other administrative documents.* Monitor survey completion rates and follow up with participants as needed.* Maintain confidentiality of participant information.* Provide general administrative support to project managers and team members. **Qualifications** * Strong written and verbal communication skills.* Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace.* Excellent organizational and time management skills.* Ability to work independently in a remote environment.* Reliable high-speed internet connection and a dedicated workspace. **Preferred Skills** * Familiarity with CRM or database systems.* Strong attention to detail and accuracy.* Ability to manage multiple tasks and meet deadlines. **Work Environment** * Fully remote/work-from-home.* Flexible or standard business hours, depending on employer.* May be full-time, part-time, temporary, or contract. **Typical Salary (U.S.)** * Approximately **$18–$38 per hour**, depending on experience, location, employer, and responsibilities.

Remote Administrative Assistant Virtual Survey (Full-Time / Part-Time

111 Sign

Job Overview 111 Sign is a dynamic, full-colour printing company dedicated to delivering premier products and end-to-end services, from design to production. Serving over 3000 businesses across the United States, we specialise in personalised, all-in-one solutions and have expanded our services to include professional exhibition setups and event planning. We are currently seeking a motivated and highly organised Remote Virtual Assistant to join our team. This is a Full-Time, remote position offering the flexibility to support our growing operations from your own workspace. The ideal candidate will be a proactive problem-solver with exceptional communication skills and a meticulous attention to detail. This role offers a competitive hourly rate of $27 - $30 USD. Responsibilities As a Remote Virtual Assistant, you will provide comprehensive administrative support to ensure our operations run smoothly. Your key duties will include:  <ul><li>Managing schedules, organising meetings, and handling correspondence for senior staff.</li><li>Acting as a first point of contact for client enquiries, providing excellent customer service via email and other communication channels.</li><li>Assisting with the management of our online retail stores on platforms such as Amazon and Etsy, including processing orders and responding to customer feedback.</li><li>Providing administrative support for our event planning and exhibition setup services.</li><li>Performing data entry, maintaining company records, and preparing reports as required.</li><li>Liaising with our strategic partners and internal teams to ensure seamless project coordination.</li><li>Conducting research and undertaking various administrative tasks to support the wider business objectives.</li></ul>Qualifications To be successful in this role, you will need a combination of experience, skills, and a proactive attitude. Key qualifications include:  <ul><li>Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar support role.</li><li>Exceptional organisational and time-management skills with the ability to manage multiple tasks simultaneously.</li><li>Excellent written and verbal communication skills.</li><li>High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with digital collaboration tools.</li><li>The ability to work independently and take initiative with minimal supervision.</li><li>A strong, detail-oriented approach to all tasks.</li><li>Experience within the printing, e-commerce, or event management industries would be a significant advantage.</li><li>Familiarity with online retail platforms is desirable but not essential.</li></ul> What We Offer  <ul><li>A competitive hourly wage of $27 - $30 USD.</li><li>The flexibility and convenience of a fully remote, Full-Time position.</li><li>An opportunity to become an integral part of an innovative and expanding company in the North American printing industry.</li><li>A supportive and collaborative team environment where your contribution is valued.</li></ul>

Remote Virtual Assistant

Phi International

Job Overview We are seeking a meticulous and highly organised individual to join our team as a full-time Administrative Assistant / Data Entry Clerk. This is a fully remote position, offering the flexibility to work from anywhere in the USA. The successful candidate will play a crucial role in ensuring the smooth and efficient operation of our administrative processes and maintaining the integrity of our data systems. We are looking for a proactive professional with exceptional attention to detail and a commitment to accuracy. Responsibilities * Accurately input, update, and maintain large volumes of data across various company databases and systems. * Perform regular data verification and cleansing to ensure the highest levels of accuracy and completeness. * Manage digital correspondence, respond to enquiries, and forward communications to the relevant team members. * Organise and schedule virtual meetings, prepare agendas, and take minutes when required. * Prepare and format reports, documents, and presentations with a high degree of precision. * Provide comprehensive administrative support to various departments to ensure seamless daily operations. * Uphold strict data confidentiality and adhere to data protection policies. * Assist with ad-hoc projects and tasks as needed to support the wider team. Qualifications * Proven experience in an administrative, data entry, or similar role. * Exceptional typing speed and accuracy with a keen eye for detail. * Proficient in the use of Microsoft Office Suite, particularly Excel, Word, and Outlook. * Excellent organisational and time-management skills, with the ability to prioritise tasks effectively. * Strong written and verbal communication skills. * A self-motivated individual capable of working independently in a remote setting. * Discretion and a commitment to maintaining confidentiality. * Familiarity with remote collaboration tools (e.g., Microsoft Teams, Slack) is advantageous. Benefits * Flexibility: The opportunity for fully remote work, providing an excellent work-life balance. * Professional Development: Access to training and development opportunities to support your career growth. * Pension: A competitive company pension scheme. * Annual Leave: A generous holiday entitlement.

Administrative Assistant / Data Entry Clerk (Remote)

Smitech Engineering Pte Ltd

Job Title: Entry Level Clerical Admin Assistant (Flexible) Company: Smitech Engineering Pte Ltd Location: New York, New York, United States Employment Type: Full-Time Salary: $30 - $40 USD per hour Job Overview Smitech Engineering Pte Ltd is widely regarded as one of the most established M&amp;E companies in the industry, providing holistic and personalised M&amp;E engineering solutions. We are currently seeking a motivated and organised Entry Level Clerical Admin Assistant to join our dynamic team in New York. This is an excellent opportunity for an individual looking to start their career in administration within a supportive and professional environment. The ideal candidate will be a proactive team player with excellent communication skills and a keen attention to detail. This full-time role offers flexibility and a chance to develop foundational administrative skills in a leading engineering firm. Responsibilities  <ul><li>Provide comprehensive administrative support to ensure the efficient operation of the office.</li><li>Answer and direct phone calls, taking messages and handling enquiries in a professional manner.</li><li>Manage incoming and outgoing correspondence, including emails, letters, and packages.</li><li>Greet and assist visitors, ensuring a positive and welcoming experience.</li><li>Schedule appointments, maintain calendars, and coordinate meetings.</li><li>Assist in the preparation of reports, presentations, and other documents.</li><li>Perform data entry, manage electronic and physical filing systems, and maintain company databases.</li><li>Order office supplies and maintain appropriate inventory levels.</li><li>Support various departments with ad-hoc administrative tasks as required.</li></ul> Qualifications <ul><li>A high school diploma or equivalent qualification is required.</li><li>Excellent verbal and written communication skills.</li><li>Strong organisational and time-management abilities with a proven capacity to prioritise tasks.</li><li>Proficiency in the Microsoft Office Suite (Word, Excel, Outlook).</li><li>A positive attitude, a strong work ethic, and a willingness to learn.</li><li>Meticulous attention to detail and accuracy in all work.</li><li>Ability to work both independently and as a collaborative member of a team.</li><li>Prior experience in an administrative or customer service role is advantageous but not essential.</li></ul> Benefits  <ul><li>Competitive hourly wage.</li><li>Opportunities for professional development and on-the-job training.</li><li>A supportive and collaborative team culture.</li><li>Flexible working arrangements to support work-life balance.</li></ul>

Entry Level Clerical Admin Assistant (Flexible)

The Metropolitan Opera

<div><div>The Production Department of The Metropolitan Opera is responsible for all production and technical details related to the development, creation, and performance of the opera repertory, the coordination of presentations and special events, the operation and maintenance of, as well as improvements to the Metropolitan Opera stage, shops, and warehouses. The Administrative Associate &ndash; Electric is an essential part of this process, working at the direction of the Production Finance Manager and Head Electrician to support the administration of the Electric Department payroll and administrative needs. The Electric Department of the Metropolitan Opera&rsquo;s IATSE Local One stage crew is responsible for the execution of the lighting, sound, video, and automation elements of Met productions, presentations, and special events.
</div>
<h3 class="jobSectionHeader">Primary Responsibilities</h3><div>
<ul><li>PAYROLL:</li>
</ul><ul><li>Collect and review timesheets for the electric stage crew and shop employees, and timely and accurately enter payroll data into the Met&rsquo;s proprietary payroll system.</li>
<li>Develop and maintain knowledge of:</li>
</ul><ul><li>IATSE Local 1 collective bargaining agreements and work rules that affect pay.</li>
<li>The Met&rsquo;s payroll systems and structure of pay codes to accurately assign the correct activity and pay codes.</li>
<li>Weekly operations schedules and crew assignments to understand the weekly work of the Electric Department and the correct corresponding pay codes for the work.</li>
</ul><ul><li>Provide research, data gathering, and analysis for payroll-related questions</li>
<li>Answer department staff questions about paychecks and timesheets, and make corrections as needed.</li>
</ul><ul><li>PURCHASING:</li>
</ul><ul><li>Process and track all department purchase orders and accounts payable submissions</li>
<li>Maintain purchasing files and records</li>
<li>Interface with Production Finance Manager to track expenses and maintain vendor relations on behalf of the department.</li>
<li>Track and manage deliveries for the Electric Department with outside vendors and internal staff, and coordinate loading dock deliveries and distribution of materials.</li>
</ul><ul><li>OTHER ADMINISTRATIVE DUTIES:</li>
</ul><ul><li>Perform administrative duties including answering office telephone, taking messages, keeping attendance records, ordering office supplies.</li>
<li>Initiate and track Electric Department new-hire and job-change paperwork in coordination with HR</li>
<li>Other assignments as needed.</li>
</ul></div><h3 class="jobSectionHeader">Skills and Qualifications</h3><div>
<ul><li>BA degree or equivalent.</li>
<li>Excellent verbal and written communication skills</li>
<li>Strong mathematical skills and attention to numerical detail.</li>
<li>Experience in data entry or bookkeeping. Some Accounts Payable experience preferred.</li>
<li>Experience managing timesheets and entering payroll data preferred</li>
<li>Ability to acquire new computer skills and master new data systems quickly. Experience with Excel, Word, and Adobe Pro preferred.
</li><li>Some understanding/familiarity with technical theatre preferred.</li>
</ul></div><h3 class="jobSectionHeader">Physical Demands</h3><div>
<ul><li>This is a full-time, on-site position</li>
<li>Strong attention to detail.</li>
<li>Ability to multi-task.</li>
<li>Must be able to work well in a high-pressure/fast-paced environment</li>
<li>Must be able to work successfully with a variety of personality types</li>
<li>Must be able to learn and adapt to a changing work environment</li>
<li>Must be able to work successfully both independently and as part of a team</li>
<li>Regularly required to sit, talk, and hear</li>
<li>Frequently required to use repetitive hand motion and to stand, walk, reach, bend</li>
<li>Occasionally required to lift up to 20 pounds.</li>
</ul></div><div>The Metropolitan Opera is an equal opportunity employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and existing employees without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, citizenship status, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, or any protected category prohibited by local, state or federal laws.</div>

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</div>

Administrative Associate – Electric

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