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administrative assistant/scheduling coordinator - asset management firm (# 3515278)

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administrative assistant/scheduling coordinator - asset management firm (# 3515278) Jobs in New York

booking reservations assistant remote no experience needed

<div>
 
 TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world&rsquo;s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world&rsquo;s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.
 
 
 
 
 
 
 Overview:
 
 
 
 The Executive Assistant will directly support both the Chief Legal Officer, as well as the EVP, Government Affairs for TKO. The person in this role will handle heavy calendar management, coordination, and scheduling as well as expense reports. It will be critical for the person in role to anticipate administrative needs throughout any given day, including the executives busy travel schedules. We&rsquo;re looking for an experienced executive assistant with the ability to support high level and highly confidential work who has a passion for this type of role.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 The ideal candidate is proactive, highly organized, and excels at time management, thriving in a fast-paced environment with changing priorities.
 
 <ul>
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 Manage two Senior Executives&rsquo; calendars, including scheduling, and confirming meetings and conference calls
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 Arrange comprehensive international travel plans by coordinating all logistics, including booking flights, updating itineraries, making restaurant reservations, and organizing transportation, where needed
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 Coordinate logistics for executive visitors, including booking meeting rooms and handling hospitality needs
 </li>
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 Handle expense reports, authorizations, and approvals in accordance with company policies and procedures
 </li>
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 Collaborate with the global team and other executives to take detailed meeting notes, capture action items, and ensure tracking and completion of deliverables with team members, where needed
 </li>
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 Screen incoming requests and correspondence, through email, phone calls, and additional CRM platforms while prioritizing based on urgency
 </li>
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 Liaise with internal and external stakeholders, including clients and business associates, at all levels
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 Maintain organized filing system to ensure efficient document management
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 Gather, compile, and analyze information for letters, reports, presentations, and other executive communications
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 Support special projects as needed
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 3+ years of executive assistant experience supporting C-level executives
 </li>
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 Ability to work under pressure in a dynamic, fast-paced environment
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 Quick learner with the ability to adapt to new tasks, systems, and changing priorities
 </li>
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 High level of discretion in handling confidential information
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 Strong communication skills, including drafting messages, note-taking, action item tracking, and follow-through
 </li>
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 This role requires travel and flexibility to adjust to changing plans as needed
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 Strong interpersonal skills and ability to build rapport quickly and collaborate
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 Proven experience in managing multiple tasks and meeting deadlines with accuracy
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 A proactive, customer service-oriented mindset, with a strong sense of teamwork
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 Demonstrated professionalism and strong professional etiquette
 </li>
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 Ability to adjust to changing priorities and schedules with ease
 </li>
 </ul>
 
 
 
</div>

Executive Assistant

Mondrian Alpha

<div>
 
 A global, multi-strategy hedge fund is hiring into its trade support / middle office team in New York as part of continued growth across the platform.
 
 
 
 
 
 This is a highly desk-facing role, embedded directly with Portfolio Managers and operating very much as a trader assistant function. PMs trade their own books and rely on this team for real-time support across live trading activity, trade booking and flow queries, P&amp;L and risk, corporate actions, and lifecycle events &mdash; offering genuine proximity to trading and markets.
 
 
 
 
 
 The firm has a very strong track record of consistent performance, with positive returns every year since launch. It has hired multiple new PMs in recent years and continues to invest heavily in systems, automation, and front-to-back infrastructure. The role offers broad exposure across various strategies and asset classes, with meaningful responsibility from day one.
 
 
 
 
 
 The culture is flat, and extremely collaborative, with a strong focus on internal development and long-term retention. There is no separate trading assistant team &mdash; this group provides that coverage, avoiding pigeonholing and offering wide exposure across the fund.
 
 
 
 
 
 The role is offering a year one TC of up to $200k. Employees can WFH one day per week.
 
</div>

Trading Assistant - Global Hedge Fund - Up to $200k TC - WFH Flex

Brex

<div><div>Why join us

Brex is the intelligent finance platform that enables companies to spend smarter and move faster in more than 200 markets. By combining global corporate cards and banking with intuitive spend management, bill pay, and travel software, Brex enables founders and finance teams to accelerate operations, gain real-time visibility, and control spend effortlessly. Brex's AI-native automation and world-class service eliminate manual expense and accounting tasks for customers so they can focus on what matters most. Tens of thousands of the world's best companies run on Brex, including DoorDash, Coinbase, Robinhood, Zoom, Plaid, Reddit, and SeatGeek.

Working at Brex allows you to push your limits, challenge the status quo, and collaborate with some of the brightest minds in the industry. We're committed to building a diverse team and inclusive culture and believe your potential should only be limited by how big you can dream. We make this a reality by empowering you with the tools, resources, and support you need to grow your career.</div><h3 class="jobSectionHeader">
Product at Brex</h3>

The Product team is at the forefront of Brex's mission to empower employees anywhere to make better financial decisions. With a deep understanding of the business, we identify and scope the most impactful opportunities for Brex to tackle. We align cross-functional teams&mdash;including Engineering, Legal, Compliance, and Design&mdash;on key decisions, set strategy, and drive products from inception to launch.
<h3 class="jobSectionHeader">
What you'll do</h3>

Travel is one of the most complex&mdash;and stressful&mdash;areas of company spend. Growing companies must keep bookings moving, travelers supported, policies enforced, payments working, and expenses organized after every trip.

As Senior Product Manager, you will own and scale Brex Travel, our integrated travel experience. You will build across discovery, booking, trip organization, group travel, servicing, payments, and reconciliation&mdash;connecting every stage to Brex Card and Expense Management.

You will turn travel technology, inventory, and servicing partners into a cohesive Brex product. Across Engineering, Design, Operations, Partnerships, and GTM, you will drive adoption, bookings, volume, and reliability while using AI to reduce traveler and administrator effort.
<h3 class="jobSectionHeader">
Where you'll work</h3>

This role will be based in either our San Francisco, Seattle, or New York office. We are a hybrid environment that combines the energy and connections of being in the office with the benefits and flexibility of working from home. We currently require a minimum of three coordinated days in the office per week, Monday, Wednesday and Thursday. As a perk, we also have up to four weeks per year of fully remote work!
<h3 class="jobSectionHeader">
Responsibilities</h3>
<ul><li>Own the strategy and roadmap for the Brex Travel experience.</li>
<li>Build the journey across discovery, booking, trip organization, group travel, servicing, payments, and reconciliation.</li>
<li>Connect Travel with Brex Card and Expense Management so booking context flows through payment and accounting.</li>
<li>Turn partner technology, inventory, and servicing capabilities into a differentiated Brex product.</li>
<li>Own adoption, repeat usage, bookings, travel volume, conversion, and reliability.</li>
<li>Improve payment, change, disruption, and support workflows for travelers and administrators.</li>
<li>Use AI across planning, booking, trip management, servicing, and reconciliation to remove work.</li>
<li>Align Engineering, Design, Operations, Partnerships, Finance, Sales, and Customer Success around outcomes.</li>
</ul><h3 class="jobSectionHeader">Requirements</h3>
<ul><li>A track record of owning and growing an end-to-end product.</li>
<li>Experience in travel, online booking, marketplaces, or another operationally complex domain.</li>
<li>Strong customer judgment alongside fluency in backend systems and operations.</li>
<li>Experience building on partner, platform, inventory, or servicing infrastructure.</li>
<li>Quantitative ownership of adoption, bookings, volume, conversion, or comparable marketplace metrics.</li>
<li>Fluency in servicing, payments, reconciliation, reliability, and exception handling.</li>
<li>Practical judgment about how AI can reduce customer and operational effort.</li>
<li>Travel product experience is strongly preferred; adjacent marketplace, payments, booking, or complex consumer-product experience can translate.</li>
</ul><h3 class="jobSectionHeader">Compensation</h3>

The expected salary range for this role is $184,000 - $230,000. However, the starting base pay will depend on a number of factors including the candidate's location, skills, experience, market demands, and internal pay parity. Depending on the position offered, equity and other forms of compensation may be provided as part of a total compensation package.<div>
Please be aware, job-seekers may be at risk of targeting by malicious actors looking for personal data. Brex recruiters will only reach out via LinkedIn or email with a brex.com domain. Any outreach claiming to be from Brex via other sources should be ignored.</div></div>

Senior Product Manager, Travel

Ralph Lauren

<div>
 Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands.
 
 
 At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education &amp; Communication, Employee Groups and Celebration.
 
 
 ,
 
 
 The Executive &amp; Studio Assistant provides day to day administrative support and studio coordination for the Women&rsquo;s Polo Design Leadership Team. Key responsibilities include, calendar management, travel arrangements, office management, tracking &amp; submission of expenses, creating &amp; updating documents, supporting with presentations, and communicating with a host of internal colleagues &amp; external partners.
 
 
 This role requires excellent organizational skills and the ability to effectively handle multiple priorities while maintaining confidentiality. In addition, this role requires the ability to exercise independent judgment, escalating serious or unique problems to the appropriate parties. The ideal candidate is a proactive thinker, always considering the future and how to best plan as well as ability to adapt procedures, processes, and techniques to the completion of assignments.
 
 
 ,
 
 
 Executive Assistant
 
 
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 All general executive day to day tasks including calendar, teams, and telephone management, expense reporting, responding to basic requests.
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 Manage Outlook calendar which involves frequent adjustments and updates throughout the day.
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 Scheduling &amp; confirming of all internal &amp; external meetings and conference calls.
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 Provide daily next-day calendar briefings including meeting locations, contact details, agendas, required documents, and relevant information
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 Partner and coordinate with other Brand EAs on overall calendar tracking and management of cross brand meetings; ensuring meetings take place as scheduled.
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 Handle timely submission &amp; tracking of expenses on corporate credit cards with Accounts Payable; this involves ensuring timely approval of expenses.
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 Code and approve all invoices in Ariba as required.
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 Coordinate all travel arrangements with internal Travel department; inclusive of booking, logistics and changes
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 Maintain updated contact lists and key information databases
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 Prepare written materials as requested, i.e. memos, meeting agendas, PowerPoint presentations
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 Manage and respond to routine requests and inquiries (Teams / telephone / communications)
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 Manage lunch, coffee and personal requests/logistics as schedule requires.
 </li>
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 Assist in Special Projects as needed
 
 
 </li>
 </ul>
 Studio Assistant
 
 
 <ul>
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 Act as a liaison between design and all cross functional partners for scheduling cross functional team meetings (PMT, Merchandising, TD, etc.)
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 Prepare materials for design meetings (print photo references, cutting swatches, organizing presentation boards).
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 Prepare conference rooms for meeting needs (tv&rsquo;s, design boards, water, snacks etc.)
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 Manage digital photos and create PowerPoints for design team presentations.
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 Provide agendas, recaps + action plans for team meetings as needed.
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 Maintain and book conference room calendars
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 Order supplies and coordinate equipment servicing, oversee general floor upkeep, create work orders on Service Point when needed for IT or facilities issues*
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 Support and arrange travel logistics for design team.
 
 
 </li>
 </ul>
 Salary range: $85,000 - $12,000 annually,
 
 
 <ul>
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 Prior administrative or support experience in a fast-paced environment
 </li>
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 Demonstrated ability to support executive-level professionals
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 Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and experience with Ariba, Concur, and Workday systems
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 Strong problem-solving and critical-thinking abilities
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 Excellent follow-through and task completion
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 Ability to prioritize and multitask effectively under pressure
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 Excellent cross-cultural, cross-division and cross-functional communication and partnering skills
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 Professional interpersonal skills suitable for diverse stakeholder interactions
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 Proactive, solution-oriented mindset with ability to anticipate needs
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 Results-driven with ability to meet critical deadlines
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 High degree of discretion and confidentiality
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 Minimum of three days a week on site/office, wherever Creative director is and needs support
 
 
 </li>
 </ul>
</div>

Senior Executive Assistant

Humm

<div>Position Summary
The Maitre d' serves as the face of the restaurant and the first point of contact for guests, creating memorable first impressions while orchestrating the flow of service. This leadership role is responsible for managing reservations, overseeing guest arrivals, optimizing seating arrangements, and ensuring an exceptional hospitality experience from arrival to departure. The ideal candidate is a polished, charismatic hospitality professional with strong organizational skills, emotional intelligence, and a passion for guest engagement
Reports To: General Manager
Core Responsibilities
 
<ul><li>Maintain a strong understanding of the restaurant&rsquo;s cycle of service, dining room layout, table assignments, and guest flow</li><li>
Maintain comprehensive knowledge of menu offerings, course flow, seasonal changes, preparation methods, and menu limitations</li><li>
Lead and facilitate the daily pre-service meeting by reviewing reservations, guest notes, special occasions, allergies, VIPs, and operational updates with the guest relations team and management</li><li>
Oversee front door operations during service by greeting guests, tracking reservations and seating status, and ensuring every guest receives a warm and personalized welcome.</li></ul>
Service &amp; Guest Experience 
<ul><li>
Ensure all guest-facing areas meet the highest standards of cleanliness, organization, and compliance with health regulations</li><li>
Approach guest interactions with warmth, confidence, and approachability</li><li>
Collaborate closely with managers, servers, and support staff to ensure seamless service execution.</li><li>
Monitor dining room activity and assist with pacing to optimize table turns while maintaining service quality.</li><li>
Support guest recovery efforts by escalating concerns appropriately and assisting with solutions when needed.</li><li>
Maintain cleanliness and organization of the host stand, entrance, and reception areas.</li><li>
Assist with opening, running, and closing duties as assigned.</li><li>
Create a welcoming, comfortable, and memorable dining experience</li><li>
Contribute to a team-oriented environment focused on delivering exceptional hospitality and memorable guest experiences</li><li>
Demonstrate teamwork and support fellow staff during service</li><li>
Uphold all service standards</li></ul>
Service &amp; Guest Experience<ul><li>
Ensure all guest-facing areas meet the highest standards of cleanliness, organization, and compliance with health regulations</li><li>
Approach guest interactions with warmth, confidence, and approachability</li><li>
Collaborate closely with managers, servers, and support staff to ensure seamless service execution.</li><li>
Monitor dining room activity and assist with pacing to optimize table turns while maintaining service quality.</li><li>
Support guest recovery efforts by escalating concerns appropriately and assisting with solutions when needed.</li><li>
Maintain cleanliness and organization of the host stand, entrance, and reception areas.</li><li>
Assist with opening, running, and closing duties as assigned.</li><li>
Create a welcoming, comfortable, and memorable dining experience</li><li>
Contribute to a team-oriented environment focused on delivering exceptional hospitality and memorable guest experiences</li><li>
Demonstrate teamwork and support fellow staff during service</li><li>
Uphold all service standards</li></ul>
Qualifications:<ul><li>
Previous experience as a Maitre d', Lead Host, Guest Relations Manager, or hospitality professional in an upscale casual, fine dining, or luxury hospitality environment.</li><li>
Exceptional interpersonal and communication skills.</li><li>
Strong leadership abilities with a guest-first mindset.</li><li>
Ability to multitask and perform efficiently in a fast-paced environment</li><li>
Professional appearance and polished demeanor required</li><li>
Strong attention to detail and commitment to guest satisfaction</li><li>
Experience with RESY systems</li><li>
Ability to stand and walk for extended periods (8+ hours), and to crouch, bend, and lift or move</li><li>
25+ lbs, with or without reasonable accommodation</li><li>
Flexible schedule, including evenings, weekends, and holidays</li><li>
Proficient in English</li></ul>
Salary: $11.35 per hour with tip credit
This job description is not intended to be an exhaustive list of all responsibilities. Duties and responsibilities may change or be assigned as needed. 
More detail about HUMM part of Daniel Humm Hospitality</div>

Maitre D

Above the Barre Dance Academy

We are looking for a highly organized and detail-oriented Remote Executive Assistant to support senior executives. You will manage calendars, coordinate meetings, handle communications, organize travel, and assist with various tasks. This role requires strong organizational skills, professionalism, discretion, and the ability to work independently from home. To succeed in this role, you should know the Microsoft Office suite well, be quick at solving problems, and have prior experience as an executive or administrative assistant. Key Responsibilities:- Manage executive calendars, schedule appointments, and coordinate meetings.- Organize virtual meetings, prepare agendas, and take meeting notes as needed.- Handle email correspondence and respond to inquiries for executives.- Arrange business travel, accommodations, and prepare itineraries.- Prepare reports, presentations, spreadsheets, and other business documents.- Keep confidential records and handle sensitive information carefully.- Coordinate projects and follow up on tasks to ensure they are completed on time.- Assist with data entry, document management, and file organization.- Communicate effectively with internal teams, clients, and external partners.- Perform other administrative duties as assigned. Qualifications:- High school diploma or equivalent; an associate's or bachelor's degree is a plus.- Previous experience as an Executive Assistant, Administrative Assistant, or in a similar role is preferred.- Excellent verbal and written communication skills.- Strong organizational, time management, and multitasking skills.- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and virtual tools like Microsoft Teams or Zoom.- Ability to work independently while being accurate and detail-oriented.- Reliable high-speed internet and a quiet home workspace. Preferred Skills:- Strong problem-solving and decision-making skills.- Professional demeanor and good interpersonal skills.- Ability to prioritize tasks and meet deadlines in a fast-paced environment.- Flexibility to support various executive and administrative tasks. Benefits:- Competitive pay.- 100% remote work.- Flexible work schedule (if applicable).- Paid training and ongoing professional development.- Opportunities for career growth and advancement.- Paid time off and comprehensive employee benefits (eligibility based on employment status).

Remote Executive Assistant (Work From Home)

Talentful

<div>
 Talentful is shaping the future of how high-growth companies build world-class teams. We partner with some of the fastest-scaling technology businesses to turn talent into a durable competitive advantage and help them win in the market by attracting, engaging, and retaining the top talent who accelerate growth.
 
 
 Founded in 2015, Talentful brings together seasoned talent leaders who embed seamlessly alongside in-house teams. Through a flexible, subscription-based model, we provide the strategic horsepower and operational execution needed to scale with precision&mdash;from executive hiring and workforce planning to improving talent processes, employer brand activation, and building inclusive, high-performing organizations.
 
 
 Our focus is not simply filling roles, but enabling talent functions to deliver measurable business outcomes. We&rsquo;ve helped global innovators scale efficiently and thoughtfully, including Alphabet, Microsoft, Pinterest, Atlassian, Expedia, Instacart, Miro, and many more.
 
 
 With a global team across Europe and the US, we&rsquo;re united by a single mission: to help every company we work with grow to its highest potential. As we continue building the world&rsquo;s leading talent consultancy, we&rsquo;re looking for people who want to help redefine what &ldquo;recruitment&rdquo; can be by transforming it into a true driver of business value and long-term competitive advantage.
 
 
 
 What you&rsquo;ll do:
 
 
 
 <ul>
 <li>
 Partner closely with client talent acquisition and hiring teams to move candidates through the interview process
 </li>
 <li>
 Own the candidate experience and create memorable interactions that help attract the best talent
 </li>
 <li>
 Schedule candidate interviews, travel, and logistics in a timely and accurate manner
 </li>
 <li>
 Manage calendars across various time zones
 </li>
 <li>
 Attend stakeholder and feedback meetings with recruiting partners
 </li>
 <li>
 Manage room booking for interviewers and on-site interviews
 </li>
 <li>
 Work with cross-functional partners to develop and improve recruiting processes
 
 
 
 </li>
 </ul>
 
 We'd love to chat with you if these attributes sound like you...
 
 
 
 <ul>
 <li>
 1+ year of experience in recruitment coordination
 </li>
 <li>
 Previously thrived in an environment with high-volume recruitment needs
 </li>
 <li>
 Prior experience operating in a fast-paced, technology organization
 </li>
 <li>
 Proven ability to deliver an exceptional candidate experience to industry-leading talent
 </li>
 <li>
 High level of data integrity
 </li>
 <li>
 High-level organizational and attention to detail
 </li>
 <li>
 Strong prioritization and time management skills
 </li>
 <li>
 Proven proactivity and meticulous calendar management
 </li>
 <li>
 Adaptable to the ever-changing environment of talent acquisition
 </li>
 <li>
 Capability to develop strong relationships with stakeholders and cross-functional partners
 </li>
 <li>
 Impeccable communication skills, written and verbal
 
 
 
 </li>
 </ul>
 
 The cash compensation range we have provided has been benchmarked against similar organizations of comparable size, sector and age. Our offers of employment consider a variety of factors, including but not limited to, unique skill sets, specific expertise or certifications and business/organizational needs. It is not typical for us to hire talent at the top of the range for a role, in part because it&rsquo;s so important to us to allow all Talentful employees the opportunity to develop over time, and to feel rewarded for doing so. A reasonable estimate of the total yearly compensation range for an IC at Talentful $62,000- $135,500 USD.
 
 
 
 
 Our Global Benefits
 
 
 
 <ul>
 <li>
 Learning &amp; development Accelerating your personal and professional growth.
 </li>
 <li>
 Flexible working Hybrid or Remote work to suit your lifestyle - we trust our people.
 </li>
 <li>
 Healthcare options From employer contributions to health insurance.
 </li>
 <li>
 Wellness allowance contributions Improve either your physical, financial, or mental health with our monthly stipend.
 </li>
 <li>
 Global co-working Deskpass memberships for everyone in our team to work globally on-demand.
 </li>
 <li>
 Enhanced parental leave 14 weeks paid maternity &amp; 3 weeks paid paternity after 1 year service.
 </li>
 <li>
 Retirement plan Matched pension contributions or 401(k) plan to start saving.
 
 
 
 </li>
 </ul>
 
 At Talentful, we recognize our people are our strongest asset, and the diverse skills they bring to our international workforce are the driving force of our success. As an Equal Opportunity Employer, we do not discriminate on the basis of any protected attribute, including race, color, religion, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.
 
</div>

Recruitment Coordinator (6-month W2 Contract)

Explore 357+ Booking reservations assistant remote no experience needed in New York this August. Find roles across top companies and apply now to boost your career.