administrative assistant Jobs in New York

administrative assistant

front desk receptionist

receptionist

front desk agent

admin assistant

booking reservations assistant remote no experience needed

Aisle & Abroad

<div>
 
 Position Overview
 
 
 We are currently seeking a dependable and detail-oriented
 
 Booking &amp; Reservations Assistant
 
 to support scheduling and reservation coordination. This role focuses on assisting with booking requests, organizing details, and ensuring all arrangements are handled accurately and efficiently.
 
 
 This is a fully remote position ideal for individuals who are organized, responsive, and enjoy working in a structured, client-focused environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Assist with coordinating bookings, reservations, and scheduling requests
 </li>
 <li>
 Gather and organize client information and preferences
 </li>
 <li>
 Review reservation details to ensure accuracy and completeness
 </li>
 <li>
 Communicate confirmations, updates, and follow-ups in a timely manner
 </li>
 <li>
 Maintain organized records of bookings and client interactions
 </li>
 <li>
 Support a smooth and efficient coordination process from start to finish
 
 
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Clear and professional communication abilities
 </li>
 <li>
 Ability to work independently in a remote environment
 </li>
 <li>
 Detail-oriented with strong follow-through
 </li>
 <li>
 Comfortable using email, online systems, and scheduling tools
 
 
 
 
 
 </li>
 </ul>
 
 Preferred (Not Required)
 
 
 
 <ul>
 <li>
 Experience in customer service, administrative support, or coordination roles
 </li>
 <li>
 Interest in travel, hospitality, or event-related services
 
 
 
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Flexible remote work environment
 </li>
 <li>
 Structured onboarding and ongoing guidance
 </li>
 <li>
 Opportunities for growth based on performance
 </li>
 <li>
 Supportive and collaborative team setting
 
 
 
 
 
 </li>
 </ul>
 
 Work Environment
 
 
 This is a remote role requiring a reliable internet connection and the ability to stay organized and productive in a virtual workspace.
 
 
 
 Apply Today
 
 
 If you enjoy coordinating details, assisting with reservations, and working in a flexible remote environment, we encourage you to apply.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Booking & Reservations Assistant (Remote) | No Experience Needed

<div>
 Position Overview
 
 
 We are looking for organized and customer-focused individuals to join our team as a Remote Travel Booking Specialist supporting hotel and resort reservations. In this role, you will assist clients with selecting accommodations, coordinating bookings, and ensuring all travel details are accurate and well-organized.
 
 
 This is an entry-level opportunity within the travel and hospitality space. No prior travel experience is required. Training and support are provided to help you get started.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Support clients in identifying hotel and resort options that match their travel preferences
 </li>
 <li>
 Manage reservation requests and assist with confirming accommodations
 </li>
 <li>
 Provide clear and timely communication regarding availability, amenities, and booking details
 </li>
 <li>
 Verify travel information including dates, guest details, and special requests
 </li>
 <li>
 Keep client records organized and up to date
 </li>
 <li>
 Assist with pre-travel confirmations and post-stay follow-up when needed
 
 
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Strong communication skills with a focus on customer service
 </li>
 <li>
 Detail-oriented and able to manage multiple tasks
 </li>
 <li>
 Comfortable using online tools and reservation systems
 </li>
 <li>
 Self-motivated and able to work independently in a remote environment
 </li>
 <li>
 Experience in customer service, hospitality, or administrative roles is a plus but not required
 
 
 
 
 
 </li>
 </ul>
 What We Offer
 
 
 
 <ul>
 <li>
 Guided onboarding and role-specific training
 </li>
 <li>
 Access to booking systems and travel resources
 </li>
 <li>
 Ongoing support and skill development
 </li>
 <li>
 Flexible remote work environment
 </li>
 <li>
 Team-oriented and supportive work culture
 
 
 
 
 
 </li>
 </ul>
 Ideal Candidate
 
 
 This role is a great fit for individuals interested in hospitality, travel coordination, or remote customer support, especially those looking to build experience in booking and reservations.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Remote Travel Booking Specialist – Hotels & Resorts

<div>
 Position Overview
 
 
 We are seeking dependable and customer-focused individuals to join our team as a Travel Support Specialist. This remote role focuses on assisting clients with travel-related inquiries, supporting reservation coordination, and ensuring a smooth and positive customer experience throughout the booking process.
 
 
 This is an entry-level opportunity within the travel industry. No prior travel experience is required. Structured onboarding and training are provided.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Respond to client inquiries regarding travel options, reservations, and itinerary details
 </li>
 <li>
 Assist with coordinating and confirming bookings for hotels, cruises, and vacation packages
 </li>
 <li>
 Review travel information for accuracy, including dates, traveler details, and accommodations
 </li>
 <li>
 Provide timely updates and clear communication before and after travel
 </li>
 <li>
 Maintain organized records of client interactions and reservations
 </li>
 <li>
 Deliver professional and responsive customer support
 
 
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Customer-focused mindset with attention to detail
 </li>
 <li>
 Comfortable using online systems and digital platforms
 </li>
 <li>
 Ability to work independently in a remote environment
 </li>
 <li>
 Previous customer service, hospitality, or administrative experience is helpful but not required
 
 
 
 
 
 </li>
 </ul>
 What We Offer
 
 
 
 <ul>
 <li>
 Structured onboarding and guided training
 </li>
 <li>
 Access to booking tools and travel supplier resources
 </li>
 <li>
 Ongoing professional development opportunities
 </li>
 <li>
 Flexible remote work environment
 </li>
 <li>
 Supportive and collaborative team culture
 
 
 
 
 
 </li>
 </ul>
 Ideal Candidate
 
 
 This role is well suited for individuals seeking remote customer service opportunities, career changers exploring the travel industry, or professionals with service-oriented backgrounds.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Travel Support Specialist – Remote

Swoon

<div>
 
 Swoon is partnering with a leading global financial institution to hire an Admin Assistant for an initial 6-month contract based in New York, NY, with strong potential for extension based on performance. This hybrid opportunity (4 days in-office, 1 day remote) supports the team by providing critical administrative, organizational, and operational support to ensure smooth and efficient business operations.
 
 
 
 
 
 Ideal for professionals with 3&ndash;5 years of administrative experience, this role focuses on managing calendars, coordinating meetings and events, processing invoices and expense reports, arranging travel, and liaising with internal teams and external vendors. The Admin Assistant will play a key role in keeping the office running seamlessly, enabling the broader team to focus on strategic priorities. This position offers the opportunity to contribute to a fast-paced, high-energy environment within a top-tier financial organization.
 
 
 
 
 
 
 Below is the job description:
 
 
 
 
 
 
 
 Initial 6-month Admin Assistant opportunity in New York, NY
 
 
 
 
 
 
 
 Location:
 
 151 W 42nd St. NY, New York, [4 days in office, 1 day work from home]
 
 
 
 Duration:
 
 Initial 6-month contract with high potential to extend/convert based on performance
 
 
 
 Pay Rate:
 
 $26-28/hr W2
 
 
 
 Working hours:
 
 Can vary, ex: 8:30 am &ndash; 5:00 pm; 9:00 am &ndash; 6:00 pm
 
 
 
 Job #:
 
 Heads-up, exclusive to Swoon
 
 
 
 
 
 
 Seeking:
 
 
 <ul>
 <li>
 Seeking an Admin Assistant with ideally around 3-5 years of experience
 </li>
 </ul>
 
 
 
 
 
 Soft Skills:
 
 
 <ul>
 <li>
 Needs to work in fast paced environment
 </li>
 <li>
 Super organized
 </li>
 <li>
 Good at time management
 </li>
 <li>
 Fast learner
 </li>
 </ul>
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manages and monitors calendars and upcoming events.
 </li>
 <li>
 Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation.
 </li>
 <li>
 Supports the coordination and implementation of department events.
 </li>
 <li>
 Dispatches outgoing communications.
 </li>
 <li>
 Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
 </li>
 <li>
 Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
 </li>
 <li>
 Makes travel arrangements, booking flight/hotel reservations as needed.
 </li>
 <li>
 Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
 </li>
 </ul>
 
 
</div>

Admin Assistant

Prometheum

About Us:-Since its founding in 2017, Prometheum has leveraged its deep expertise in securities law, blockchain and trading to create a compliant ecosystem for digital asset securities that enables all investors to seamlessly invest in digital assets securities. Prometheum has relied on its strong diverse team to build the tools to service digital asset securities. To date, Prometheum has built multiple broker-dealers traversing novel areas and a large technology stack (intersecting trading, blockchain, compliance, etc.). We continue to grow and are looking for hardworking hungry individuals that can contribute to our already great fintech company culture as we traverse new and exciting areas that require a thirst for solving complicated problems.Role:- Executive Assistant - Full Time W2Location:- New York City - HQ. (Onsite 5 Days)Salary:- $50,000 - $70,000Responsibilities:-<ul><li>Maintain briefing materials and talking points for meetings and speaking opportunities.</li><li>Maintain an extremely detailed calendar and related logistics.</li><li>Assist in other Board/Director matters as needed, including but not limited to, preparing correspondence and other communications, file organization, research.</li><li>Interact with senior level business leaders in a professional and effective manner both in person and written.</li><li>Can be relied upon to do the job as well as being willing to help other team members when needed.</li><li>Maintain understanding of firm policies.</li><li>Manage complex calendars, including scheduling, rescheduling and moving things around based on priorities and needs.</li><li>Inbox management.</li><li>Coordinate travel arrangements, including flights, booking cars, and making all reservations</li><li>Oversee all administrative aspects.</li><li>Identify, prepare, and compile necessary materials to ensure that the Executives have appropriate information for meetings, presentations, and special projects, as needed</li><li>Manage sensitive and confidential information with discretion</li><li>Serve as the first point of contact for a wide variety of high-level relationships between Executives and industry professionals.</li><li>Develop in-depth knowledge of complex relationships with partners, vendors, and industry professionals.</li><li>Participate in meetings and assist with special projects as needed, including planning special events, board meetings, and off-site meetings.</li><li>Partner and work closely with a diverse range of individuals at all levels in the industry and organization.</li><li>Miscellaneous personal errands.</li><li>Manage and assist with all company events.</li><li>Be proactive and have the ability to think ahead to anticipate the needs and requests of the Executives.</li><li>Assist with onboarding of new employees to the business.</li><li>Manage technology inventory for the business.</li><li>Assist in making our office environment an enjoyable space for all.</li><li>Support accounts payable processes, including invoice tracking, coding, and coordination with finance for timely payments.</li></ul>Qualifications:-<ul><li>Excellent interpersonal and communication skills, both written and verbal.</li><li>Bachelor&rsquo;s degree in Business Administration, Communications, or a related field (or equivalent combination of education and relevant experience) required</li><li>High attention to detail, strong organizational skills and excellent follow-through.</li><li>Trustworthy to handle highly sensitive and confidential information.</li><li>Highest degree of integrity, professionalism, diplomacy and discretion required.</li><li>Comfortable working with people at all organizational levels, particularly the senior-most leadership levels.</li><li>Ability to work well under pressure, adapt to unexpected events, and prioritize and multi- task in a deadline driven environment.</li><li>Must have excellent judgment and be resourceful.</li><li>Team player with a positive attitude.</li><li>Prior experience supporting accounts payable or working with financial processes is desired..</li><li>Experience with Sage Intacct.</li></ul>Benefits:-<ul><li>Competitive salary based on experience</li><li>Excellent benefits including:- Health, Vision &amp; Dental Insurance</li></ul>Prometheum is an equal opportunity employer.Pay: $50,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant

Weill Cornell Medicine

<div>Title: Administrative Assistant
Location: Upper East Side
Org Unit: Student Life
Work Days:
Weekly Hours: 35.00
Exemption Status: Non-Exempt
Salary Range: $27.20 - $31.76
<ul><li>As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices</li></ul>
<div><div><div><h2 class="jobSectionHeader">
Position Summary</h2>
</div><div>Under supervision, provides operational, financial and administrative support to the office</div></div><div><div><h2 class="jobSectionHeader">
Job Responsibilities</h2>
</div><ul><li>Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings.
</li><li>Answers phones, responds to inquiries and triages calls to appropriate personnel.
</li><li>Responsible for travel and conference arrangements. Organizes itinerary, makes appropriate reservations for travel and accommodations.
</li><li>Responsible for procurement activities related to goods, services, and/or equipment as needed.
</li><li>Responsible for disbursement/reimbursement activities as needed.
</li><li>Maintains inventory of supplies, equipment and/or reagents. May order supplies/equipment/reagents as authorized or ensure that needs are escalated appropriately. Receives supply orders and confirms accuracy of delivery. May assist with cost control.
</li><li>Ensures that facilities and equipment are in optimal and proper working condition. Coordinates preventative maintenance and repairs as needed. May perform minor repairs if qualified and as needed. May advise on upgrades for performance enhancements.
</li><li>Coordinates room reservations and provides on-site support, including assistance with audiovisual equipment set up and refreshments, as needed.
</li><li>Initiates and prepares written correspondence as needed and based on functional needs.
</li><li>Records and distributes meeting minutes.
</li><li>Performs other related duties as assigned.
</li></ul></div><div><div><h2 class="jobSectionHeader">Education</h2>
</div><ul><li>High School Diploma
</li></ul></div><div><div><h2 class="jobSectionHeader">Experience</h2>
</div><div>Approximately 2 years of prior administrative support experience</div></div><div><div><h2 class="jobSectionHeader">
Knowledge, Skills and Abilities</h2>
</div><ul><li>Demonstrated proficiency with MS Office Suite and database applications.
</li><li>Ability to exercise standards of professionalism, including appearance, presentation and demeanor.
</li><li>Ability to demonstrate excellent customer service skills in person, via email and on the telephone.
</li><li>Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise &quot;people skills&quot;.
</li><li>Demonstrated organizational skills and ability to pay close attention to detail.
</li><li>Ability to multi-task and self-prioritize work.
</li></ul></div><div><div><h2 class="jobSectionHeader">Licenses and Certifications</h2>
</div></div><div><div><h2 class="jobSectionHeader">Working Conditions/Physical Demands</h2>
</div><div>Standard office work</div></div></div> 

Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of &ldquo;any person, any study.&rdquo; No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual&rsquo;s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.
Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans&rsquo; Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.</div>

Administrative Assistant

Barrel Wine & Spirits Company

<div>
 
 Gotham Footcare | Manhattan-Based Luxury Medical Practice
 
 
 
 
 About Us
 
 
 
 We are a premier podiatry and physical therapy practice based in Manhattan, known for delivering a
 
 high-touch, concierge-level patient experience
 
 . Our practice blends clinical excellence with a luxury hospitality approach, and we are seeking a polished, results-driven professional to serve as the
 
 first point of contact for new patients
 
 .
 
 
 
 About The Role
 
 
 
 This is not a traditional receptionist role.
 
 
 You will act as a
 
 Patient Concierge &amp; Lead Conversion Specialist
 
 , responsible for managing inbound calls, online inquiries, and follow-ups&mdash;guiding prospective patients into booked appointments while delivering an exceptional, white-glove experience.
 
 
 This role is
 
 fully remote
 
 but operates on
 
 New York business hours (8:30 AM &ndash; 5:00 PM EST).
 
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Answer all inbound calls in real time with a polished, professional tone
 </li>
 <li>
 Respond to web inquiries, texts, and missed calls within 5 minutes
 </li>
 <li>
 Convert new patient inquiries into scheduled appointments
 </li>
 <li>
 Perform proactive follow-ups on:
 </li>
 <ul>
 <li>
 Missed calls
 </li>
 <li>
 Unscheduled leads
 </li>
 <li>
 No-shows and cancellations
 </li>
 </ul>
 <li>
 Educate patients on services and guide them to the most appropriate care
 </li>
 <li>
 Maintain accurate documentation in NexHealth
 </li>
 <li>
 Deliver a luxury-level, concierge patient experienceon every interaction
 
 </li>
 </ul>
 What We're Looking For
 
 
 <ul>
 <li>
 Experience in:
 </li>
 <ul>
 <li>
 Medical office, med spa, aesthetics, or concierge hospitality
 </li>
 <li>
 OR high-performing call center / sales environment
 </li>
 </ul>
 <li>
 Strong phone presence (confident, warm, articulate)
 </li>
 <li>
 Proven ability to convert inquiries into booked appointments
 </li>
 <li>
 Highly responsive and organized
 </li>
 <li>
 Comfortable working in a performance-driven, metrics-based role
 </li>
 <li>
 Experience with CRM/scheduling systems preferred
 
 </li>
 </ul>
 Performance Expectations (KPI's)
 
 
 <ul>
 <li>
 Response time to new leads: under 5 minutes
 </li>
 <li>
 High call answer rate during shift
 </li>
 <li>
 Lead-to-booking conversion rate
 </li>
 <li>
 Daily booking volume
 </li>
 <li>
 Follow-up conversion success
 
 
 </li>
 </ul>
 
 Compensation
 
 
 
 <li>
 Base Pay: $20&ndash;$25/hour (based on experience)
 </li>
 <li>
 Performance Bonuses:
 </li>
 <ul>
 <li>
 Per-booking incentives
 </li>
 <li>
 Monthly performance bonuses based on booking volume
 </li>
 <li>
 Top performers have the ability to significantly increase earnings through performance-based incentives.
 
 
 </li>
 </ul>
 Schedule
 
 
 <ul>
 <li>
 Monday&ndash;Friday
 </li>
 <li>
 8:30 AM &ndash; 5:00 PM (EST)
 </li>
 <li>
 Fully remote (must have a quiet, professional work environment)
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Reliable high-speed internet
 </li>
 <li>
 Quiet workspace suitable for professional calls
 </li>
 <li>
 Headset for clear communication
 </li>
 <li>
 Ability to work exclusively during scheduled hours
 
 
 </li>
 </ul>
 Why Join Us
 
 
 <ul>
 <li>
 Be part of a growing, high-end medical brand in Manhattan
 </li>
 <li>
 Work in a role that directly impacts patient experience and business growth
 </li>
 <li>
 Opportunity to grow into leadership as the team expands
 </li>
 <li>
 Performance-based earning potential
 
 
 </li>
 </ul>
 To Apply
 
 
 Please submit:
 
 
 <ul>
 <li>
 Your resume
 </li>
 <li>
 A brief note describing your experience with phone-based sales or patient coordination
 </li>
 <li>
 For serious applicants, Please email a short voice recording introducing yourself
 </li>
 </ul>
</div>

Patient Concierge & Lead Conversion Specialist (Remote)

Explore 1368+ Booking reservations assistant remote no experience needed in New York this April. Find roles across top companies and apply now to boost your career.