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Catholic Charities

<div>Description
Position Summary: The Administrative Assistant provides high-level clerical and operational support to ensure the organization&rsquo;s smooth and efficient functioning. This role serves as a central point of coordination for senior leadership and other internal and external stakeholders and demonstrates strong organizational and communication skills. This position requires discretion, professionalism, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. Strong attention to detail, proficiency in office software, and a collaborative, service-oriented mindset are essential.
Location: 488 Madison Avenue, New York, NY 10022
Essential Duties and Responsibilities include the following. Other duties may be assigned. 
Administrative Assistant Functions<ul><li>Serve as primary support to the Executive office and senior managers of the organization. Provides back-up support to the CEO and COO&rsquo;s Executive Assistants and interact with all staff in the executive office.</li><li>Receive/review, organize and distribute incoming correspondence to the executive office, including time sensitive and confidential materials. Liaise regularly with the mail room and other Catholic Charities locations for the timely receipt and distribution of correspondence.</li><li>Screen incoming telephone calls to the Executive office and provide backup for the CEO and COO calls. Take messages accurately and independently handle routine inquiries including requests for Catholic Charities services.</li><li>Prepare and coordinate materials for meetings and special projects. Assist with coordination and distribution of board and committee meeting materials, including uploading into the board management software and review of other written materials.</li><li>Handle routine communication with Catholic Charities and Archdiocesan offices, and external stakeholders.</li><li>As necessary, coordinate arrangements for out-of-area meetings, including travel reservations and other logistics for senior staff.</li><li>As necessary, attend program events and provide pre and post event support for senior staff. Prepare approval for payment reports for the Executive office, including corporate expense reports for members of the senior team.</li><li>Work directly with the finance team for prompt handling of payment of office expenses including Approval for Payments (AFPs) for departmental expenses.</li></ul>
Other General Office Support Functions: 
In collaboration with other Executive Office Administrative Support Staff:<ul><li>Provide light clerical support to other Senior Directors and assist other administrative staff in the Executive Office as needed.</li><li>Manage the schedule for conference and meeting rooms and guide meeting attendants to appropriate locations.</li><li>Welcome Executive Office visitors and guide them as appropriate.</li><li>Assist in the coordination of corporate and social Executive Office events that take place during and after regular office hours.</li><li>Maintain stock levels for office and kitchen supplies and office/agency stationery and re-order as needed.</li><li>Ensure that public office spaces, including conference rooms, waiting area and pantry are clean and tidy. Coordinate with the Archdiocesan building office for larger facilities/maintenance issues.</li></ul>
Position Type and Expected Hours of Work: 
This is a full-time, non-exempt position. Days and hours of work are generally 8:30 am to 5:00 pm Monday - Friday. Additional evening and weekend hours will be required, as well as travel.
Hourly Range: $23.07 - $24.72
Working conditions and physical demands required: 
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.<ul><li>Travel at least 20% of the time to provide on-site support for AED and PACE Team using public transportation or vehicles, traverse city streets, occasionally ascend/descend stairs, and be exposed to outside weather conditions.</li><li>Remain stationary using a computer at least 60% of the time, in meetings and/or events.</li><li>Carry a laptop to offsite work locations.</li><li>Ability to operate standard office equipment i.e. copier, fax, scanner, postage machine and printer.</li><li>Ability to use and respond to phone calls.</li><li>Ability to lift and file documents in cabinets.</li></ul>
Qualifications: 
Education and/or experience required:<ul><li>High school Diploma and/or equivalent required. Bachelor&rsquo;s degree preferred.</li><li>1-2 years&rsquo; relevant experience in administrative support.</li></ul>
Skills, Licenses, and/or competencies required<ul><li>Computer proficiency in Microsoft Office. Must successfully pass eSkills skills test in MS Word, Excel and Access. Skilled in operating office technology and equipment, including printers, copiers and fax machines.</li><li>Strong interpersonal, organizational, and multitasking abilities, with excellent verbal and written communication skills and the ability to work independently</li><li>Ability to exercise discretion and good judgment.</li></ul> 
Catholic Charities and Catholic Charities Community Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by law.</div>

Administrative Assistant

Sony Music Entertainment

<div>
 
 
 
 About Sony Music Entertainment
 
 
 
 
 At Sony Music Entertainment, we fuel the creative journey. We&rsquo;ve played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We&rsquo;ve nurtured some of music&rsquo;s most iconic artists and produced some of the most influential recordings of all time.
 
 
 Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we&rsquo;re committed to artistic integrity, transparency, and entrepreneurship.
 
 
 Sony Music Entertainment is a member of the Sony family of global companies.
 
 
 
 
 
 The
 
 Administrative Assistant, Corporate Communications
 
 will be responsible for collaborating and supporting Sony Music&rsquo;s Corporate Communications team. You will be a curious, highly organized, team player who works closely with the broader group to support efforts across the entire division and help execute the Company&rsquo;s Corporate Communications strategy.
 
 
 
 
 
 
 What you'll do:
 
 
 <ul>
 <li>
 Take the lead on all administrative needs for Executive Vice President, Corporate Communications which includes coordinating the calendar, arranging and booking meetings, coordinating/booking travel, and expense reports among other areas.
 </li>
 <li>
 Manage expense report and travel processes for three other Communications leaders as directed.
 </li>
 <li>
 Be responsible for Corporate Communication team&rsquo;s weekly meetings which includes producing and maintaining agendas, and other tasks as needed.
 </li>
 <li>
 Develop agenda, book speakers for, and coordinate all aspects of team strategy meetings throughout the year.
 </li>
 <li>
 Oversee ordering of team supplies on a regular basis.
 </li>
 <li>
 Facilitate the Company&rsquo;s daily morning clips process which includes gathering and monitoring global news outlets for relevant Sony Music news and industry clips and distribute to multiple audiences including Sony Music senior executives by a specific time in the morning; continue monitoring for breaking and relevant news coverage throughout the day
 
 including after hours.
 
 </li>
 <li>
 Create regular clip round ups for distribution to key audiences while maintaining database of key press clippings.
 </li>
 <li>
 Oversee, with Executive Vice President, Corporate Communications, invoice payments and department finance logistics.
 </li>
 <li>
 Coordinate with appropriate Sony Music Corp Communications team member to liaise with Sony Corp&rsquo;s Corporate Communications team on various requests.
 </li>
 <li>
 Manage and keep up to date all Team calendars.
 </li>
 <li>
 Maintain press lists in addition to other distribution lists.
 </li>
 <li>
 Work closely with the Audience Coordination team to support the Company&rsquo;s engagement efforts which include sending Company-wide emails, filming various series for the intranet, and developing and engaging in relevant content series.
 </li>
 <li>
 Keep entire team activities organized and develop ideas of ways the Corporate Communications team can act more efficiently and collaboratively.
 </li>
 <li>
 Other tasks as needed are related to Corporate Communications, which can include but is not limited to, maintaining distribution lists, sending Company emails, distributing mail and supporting the overall team.
 </li>
 <li>
 Engage with Corporate Communications team members to participate in interested projects beyond your defined role.
 </li>
 </ul>
 <li>
 </li>
 
 
 
 
 
 Who you are:
 
 
 <ul>
 <li>
 Have at least 1-2 years of relevant administrative working experience.
 </li>
 <li>
 Superior organizational skills.
 </li>
 <li>
 Respectful of deadlines and attention to detail.
 </li>
 <li>
 Experience in video content development and editing a plus.
 </li>
 <li>
 An exceptional communicator with extraordinary time management skills.
 </li>
 <li>
 Able to work in highly confidential environments.
 </li>
 <li>
 A proactive, flexible, self-starter who has strong problem solving and interpersonal skills while being able to work independently.
 </li>
 <li>
 Have the ability to manage time and varied priorities to achieve goals and juggle multiple projects/deadlines simultaneously.
 </li>
 <li>
 A very organized professional, able to create and maintain very strong business relationships.
 </li>
 <li>
 Have an interest in pursuing a career in Communications.
 </li>
 <li>
 Must be available on evenings and weekends as needed for events, communications needs and other important tentpoles.
 </li>
 </ul>
 
 
 
 
 
 What we give you:
 
 
 <ul>
 <li>
 You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day
 </li>
 <li>
 A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best
 </li>
 <li>
 An attractive and comprehensive benefits package including medical, dental, vision, life &amp; disability coverage, and 401K + employer matching
 </li>
 <li>
 Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans
 </li>
 <li>
 Investment in your professional growth and development enabling you to thrive in our vibrant community.
 </li>
 <li>
 The space to accelerate progress, positively disrupt, and create what happens next
 </li>
 <li>
 Time off for a winter recess
 </li>
 </ul>
 
 
 
 
 
 Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.
 
 
</div>

Administrative Assistant, Corporate Communications

<div>
 
 
 
 About Sony Music Entertainment
 
 
 
 
 As Executive Assistant to the EVP, Sony Music D2C, you will play a critical role in ensuring the smooth and efficient operation of the executive office. You will provide high-level administrative and operational support in a fast-paced, global environment while acting as a trusted extension of the EVP.
 
 
 
 
 
 This role requires exceptional organizational skills, sound judgment, discretion, and the ability to anticipate needs before they arise. You will manage complex scheduling, global travel, executive communications, and cross-functional coordination across Sony Music&rsquo;s global D2C and merchandising businesses.
 
 
 
 
 
 The ideal candidate is proactive, highly detail-oriented, adaptable to constant change, and comfortable operating in a high-intensity, always-on environment.
 
 
 
 
 
 
 Why This Role:
 
 
 
 This position sits at the center of Sony Music&rsquo;s global direct-to-consumer and merchandising platform. The EVP leads a rapidly evolving business spanning eCommerce, merchandising, supply chain, technology, and global expansion across multiple markets.
 
 
 
 
 
 The Executive Assistant will have visibility across senior leadership, cross-label initiatives, and global operational execution. This is an opportunity to partner closely with an executive building a scalable, long-term platform within Sony Music. The role requires maturity, independence, and complete trust, and offers meaningful exposure to strategic decision-making at the highest levels of the organization.
 
 
 
 
 
 
 What you'll do:
 
 
 
 
 Executive Support &amp; Time Management
 
 
 <ul>
 <li>
 Provide proactive administrative support to the EVP, including complex calendar management across multiple global time zones (U.S., UK, Europe, Australia).
 </li>
 <li>
 Anticipate scheduling conflicts and shifting priorities to ensure optimal use of executive time.
 </li>
 <li>
 Prepare meeting materials, agendas, and briefing documents; ensure the EVP is fully prepared for internal and external engagements.
 </li>
 <li>
 Track follow-ups and action items across Sony Music D2C, labels, partners, and corporate teams.
 </li>
 <li>
 Manage incoming communications and prioritize matters requiring executive attention.
 </li>
 </ul>
 
 
 
 
 
 Travel &amp; Expense Management
 
 
 <ul>
 <li>
 Coordinate detailed domestic and international travel arrangements, including flights, accommodations, ground transportation, and itinerary preparation.
 </li>
 <li>
 Prepare and submit expense reports accurately and in a timely manner.
 </li>
 <li>
 Manage last-minute changes with discretion and efficiency.
 </li>
 </ul>
 
 
 
 
 
 Cross-Functional Coordination
 
 
 <ul>
 <li>
 Partner with senior leaders across Sony Music D2C to coordinate leadership meetings, strategic sessions, and team offsites.
 </li>
 <li>
 Organize and support internal meetings, including preparing agendas, gathering materials, capturing notes, and tracking outcomes.
 </li>
 <li>
 Maintain distribution lists, shared documents, and communication workflows as needed.
 </li>
 <li>
 Build and maintain strong relationships with executive assistants across the global Sony Music organization.
 </li>
 </ul>
 
 
 
 
 
 Event &amp; Project Support
 
 
 <ul>
 <li>
 Assist with planning and execution of leadership meetings, workshops, and internal events.
 </li>
 <li>
 Support preparation of presentations and materials for budget reviews, strategic discussions, and senior leadership meetings.
 </li>
 <li>
 Provide coordination support on select cross-functional initiatives as needed.
 </li>
 </ul>
 
 
 
 
 
 Who you are:
 
 
 <ul>
 <li>
 Minimum 5+ years of executive assistant experience supporting a senior-level executive in a fast-paced organization.
 </li>
 <li>
 Demonstrated ability to manage complex calendars and shifting priorities in a high-volume environment.
 </li>
 <li>
 Highly proactive, resourceful, and capable of anticipating needs before direction is provided
 </li>
 <li>
 Exceptional organizational skills and strong attention to detail.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience working across Mac and PC environments.
 </li>
 <li>
 Ability to remain calm, composed, and solutions-oriented under pressure.
 </li>
 <li>
 Flexible and available outside standard business hours when necessary.
 </li>
 <li>
 Professional, discreet, and capable of building trust across all levels of an organization.
 </li>
 </ul>
 
 
 
 
 
 What we give you:
 
 
 <ul>
 <li>
 You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day
 </li>
 <li>
 A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best
 </li>
 <li>
 An attractive and comprehensive benefits package including medical, dental, vision, life &amp; disability coverage, and 401K + employer matching
 </li>
 <li>
 Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans
 </li>
 <li>
 Investment in your professional growth and development enabling you to thrive in our vibrant community.
 </li>
 <li>
 The space to accelerate progress, positively disrupt, and create what happens next
 </li>
 <li>
 Time off for a winter recess
 </li>
 </ul>
 
 
 
 
 
 Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.
 
 
</div>

Administrative Assistant - D2C

Confidential Company

<div>
 
 Location - Midtown Manhattan - 4 days in-office
 
 
 Typically 9am - 5pm
 
 
 
 
 
 Overview
 
 
 We are seeking a highly organized and detail-oriented
 
 Administrative Assistant/Scheduling Coordinator
 
 to support senior leadership with a primary focus on
 
 interview scheduling and candidate coordination
 
 . This role is critical to ensuring a seamless, professional experience for candidates, clients, and internal stakeholders by managing complex calendars, coordinating interviews across multiple time zones, and maintaining clear, proactive communication.
 
 
 
 
 
 The ideal candidate thrives in a fast-paced environment, is meticulous with details, and excels at juggling priorities while maintaining a polished and professional demeanor.
 
 
 
 
 
 Key Responsibilities
 
 
 Interview Scheduling &amp; Coordination
 
 <ul>
 <li>
 Coordinate and schedule
 
 high-volume interviews
 
 across multiple stakeholders, including executives, hiring managers, candidates, and clients
 </li>
 <li>
 Manage
 
 complex calendars
 
 , often with last-minute changes or competing priorities
 </li>
 <li>
 Schedule virtual, in-person, and multi-round interview processes
 </li>
 <li>
 Handle rescheduling, cancellations, and urgent changes with professionalism and speed
 </li>
 <li>
 Prepare and send interview confirmations, calendar invites, agendas, and logistics
 </li>
 <li>
 Ensure candidates receive timely instructions, links, and directions
 </li>
 </ul>
 
 
 
 
 Process &amp; Coordination Excellence
 
 <ul>
 <li>
 Partner closely with internal teams to align availability and priorities
 </li>
 <li>
 Identify opportunities to improve scheduling workflows and efficiency
 </li>
 <li>
 Maintain a high-touch, white-glove candidate experience
 </li>
 <li>
 Ensure consistency, accuracy, and professionalism in all communications
 </li>
 </ul>
 
 
 
 
 Executive &amp; Administrative Support
 
 <ul>
 <li>
 Provide day-to-day administrative support to senior executives or recruiters
 </li>
 <li>
 Act as a primary point of contact for scheduling-related communication
 </li>
 <li>
 Track interview status and maintain accurate scheduling records
 </li>
 <li>
 Support meeting preparation, follow-ups, and documentation as needed
 </li>
 <li>
 Maintain confidentiality and discretion with sensitive information
 </li>
 </ul>
 
 
 
 
 Requirements
 
 
 2-10+ years of admin and/or scheduling experience
 
 
 Bachelor degree highly preferred
 
 
 
</div>

Administrative Assistant/Scheduling Coordinator - Asset Management Firm (# 3515278)

Clear Street

<div>
 
 
 About Clear Street:
 
 
 
 Clear Street is modernizing the brokerage ecosystem. Founded in 2018, Clear Street is a diversified financial services firm replacing the legacy infrastructure used across capital markets.
 
 
 
 
 
 We started from scratch by building a completely cloud-native clearing and custody system designed for today&rsquo;s complex, global market. Clear Street&rsquo;s proprietary prime brokerage platform adds significant efficiency to the market, while focusing on minimizing risk, redundancy, and cost for clients. Our goal is to create a single source-of-truth platform for every asset class, in every country, and in any currency.
 
 
 
 
 
 By combining highly-skilled product and engineering talent with seasoned finance professionals, we&rsquo;re building the essentials to compete in today&rsquo;s fast-paced markets.
 
 
 
 
 
 
 The Role:
 
 
 
 We are seeking to fill an administrative coordinator for the equity research team. This role will manage the day-to-day administrative needs for a team of research analysts and associates. The ideal candidate will have 2-3 years of experience, be well versed in administrative tools, including making and updating spreadsheets and presentations, and be able to learn new skills to support the needs of the department, work collaboratively and be a self-starter.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Scheduling, Coordination and General Admin: Manage calendars, book meetings, arrange travel, plan events, prepare agendas, help with expenses
 </li>
 <li>
 Document &amp; Data Management: Prepare and edit documents, reports, and presentations; maintain organized filing systems (digital &amp; physical) and databases
 </li>
 <li>
 Coordinate with other Teams: Work with other teams to support data management, event logistics and other processes
 </li>
 <li>
 Support: Track deadlines, assist with project coordination, and facilitate communication.
 </li>
 <li>
 Confidentiality: Handle sensitive information with discretion
 </li>
 </ul>
 
 
 
 
 
 Essential Skills &amp; Qualifications
 
 
 <ul>
 <li>
 Proficiency in office software (Microsoft Office Suite, Google Workspace)
 </li>
 <li>
 Excellent written and verbal communication
 </li>
 <li>
 Strong organizational and time-management skills
 </li>
 <li>
 Attention to detail
 </li>
 <li>
 Ability to multitask and prioritize
 </li>
 <li>
 Discretion and professionalism
 </li>
 </ul>
 
 
 
 
 
 Skills And Qualifications Desired
 
 
 <ul>
 <li>
 Prior experience in an equity research department or trading-related environment
 </li>
 <li>
 Knowledge of Blue Matrix publication platform
 </li>
 </ul>
 
 
 
 
 
 We Offer:
 
 
 
 The Base Salary Range for this role is $75,000-$85,000. This range is representative of the starting base salaries for this role at Clear Street. Where a candidate falls in this range will be based on job related factors such as relevant experience, skills, and location. This range represents Base Salary only, which is just one element of Clear Street's total compensation. The range stated does not include other factors of total compensation such as bonuses or equity.
 
 
 
 
 
 At Clear Street, we offer competitive compensation packages, company equity, 401k matching, gender neutral parental leave, and full medical, dental and vision insurance. Our belief has always been that we are better as a business when we are all together in person. As such, we are requiring employees to be in the office 4 days per week. In-office benefits include lunch stipends, fully stocked kitchens, happy hours, a great location, and amazing views.
 
 
 
 
 
 Our top priority is our people. We&rsquo;re continuously investing in a culture that promotes collaboration. We help each other through challenges and celebrate each other's successes. We believe that modern workplaces succeed by virtue of having high-performance workforces that are diverse &mdash; in ideas, in cultures, and in experiences. We put in the effort to make such a workplace a daily reality and are proud to be an equal opportunity employer.
 
</div>

Administrative Assistant, Equity Research

Green Key Resources

<div>
 
 An investment firm in Manhattan is seeking a Personal Assistant/Executive Assistant to support a C-Suite executive. The ideal candidate must be comfortable with a 50/50 split of executive and personal assistant responsibilities.
 
 
 
 
 
 
 Schedule:
 
 Fully Onsite
 
 
 
 Salary:
 
 $150-175K plus bonus
 
 
 
 Hours:
 
 8:30-5:30
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Provide executive and personal support to the executive, ensuring smooth operations and effective management of professional and personal priorities.
 </li>
 <li>
 Act as a trusted partner, managing competing priorities with discretion, precision, and sound judgment.
 </li>
 <li>
 Oversee office operations, vendor relationships, and building management to maintain a professional environment.
 </li>
 <li>
 Coordinate complex calendars, meetings, and travel logistics for the CEO and senior leadership team.
 </li>
 <li>
 Support research initiatives, conference registrations, and corporate access usage for the research team.
 </li>
 <li>
 Prepare and submit expense reports, ensuring accuracy and compliance with company policies.
 </li>
 <li>
 Assist with onboarding new hires, coordinating equipment, access, and logistics.
 </li>
 <li>
 Assist in creating, editing, and maintaining PowerPoint presentations with exceptional accuracy.
 </li>
 <li>
 Manage office operations, vendor relationships, and building management to ensure seamless functionality.
 </li>
 <li>
 Handle personal administrative tasks for the CEO with confidentiality and professionalism.
 </li>
 <li>
 Identify and implement efficient processes related to office operations and administrative support.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required, preferably in a related field.
 </li>
 <li>
 6+ years of experience as an Executive/Personal Assistant in finance or a fast-paced professional environment.
 </li>
 <li>
 Proficiency in Microsoft Office Suite, with advanced skills being an advantage.
 </li>
 <li>
 Highly tech-savvy, capable of leveraging technology to improve efficiency.
 </li>
 <li>
 Exceptional organizational, time management, and multitasking abilities.
 </li>
 <li>
 Ability to anticipate needs, plan ahead, and provide solutions proactively.
 </li>
 <li>
 Strong communication skills, both verbal and written, with attention to detail.
 </li>
 <li>
 Experience handling sensitive and confidential information with discretion.
 </li>
 </ul>
</div>

Executive Personal Assistant

Executive Assistant

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