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corporate administrative assistant

Deutsche Bank

<div>
 
 Position Overview
 
 
 
 
 Job Title
 
 Administrative Assistant
 
 
 
 Corporate Title
 
 Assistant
 
 
 
 Location
 
 New York
 
 
 
 Overview
 
 
 
 This is an Assistant role within Institutional Cash and Trade (ICT) in the Corporate Bank; Institutional Cash and Trade (ICT) is the market leader in euro clearing. We provide correspondent banking services for financial institutions such as cross‑border payments, FX solutions, liquidity management, and trade advisory.
 
 
 The administrative assistant role provides the core support for a business area and at times may extend beyond the primary business area. Strong administrative and organizational skills are needed to ensure the day-to-day smooth running of the Business area. You will play a central role in assisting senior management and the team with various tasks and projects.
 
 
 
 What We Offer You
 
 
 
 <ul>
 <li>
 A diverse and inclusive environment that embraces change, innovation, and collaboration
 </li>
 <li>
 A hybrid working model, allowing for in-office / work from home flexibility, generous vacation, personal and volunteer days
 </li>
 <li>
 Employee Resource Groups support an inclusive workplace for everyone and promote community engagement
 </li>
 <li>
 Competitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits
 </li>
 <li>
 Educational resources, matching gift, and volunteer programs
 
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Coordinating complex calendars and schedules for senior bankers to ensure effective time management and prioritisation of engagements where necessary
 </li>
 <li>
 Facilitating travel plans of all team members with minimal disruption, including planning, and booking detailed travel itineraries (flights, hotels and visas), organising travel meetings and reimbursement of travel expenses
 </li>
 <li>
 Coordinating the submission of business expenses for personal remittance in a timely fashion
 </li>
 <li>
 Run point on setting up meetings across multiple time zones, booking rooms, organising passes and coordinating catering where necessary to ensure events are able to run without disruption
 </li>
 <li>
 Drafting communication documents and other correspondence
 </li>
 <li>
 Working with other assistants where necessary to ensure support needs are covered during short-term absences
 
 
 
 </li>
 </ul>
 
 Skills You&rsquo;ll Need
 
 
 
 <ul>
 <li>
 Previous relevant experience as a Personal/ Executive Assistant within the finance industry
 </li>
 <li>
 Solid organisational skills with a focus on complex diary management
 </li>
 <li>
 Strong attention to detail and ability to communicate clearly, concisely and confidently
 </li>
 <li>
 Discretion and ability to handle sensitive matters confidentially at all times
 </li>
 <li>
 Ability to prioritise, work under pressure and multi-task and ability to take initiative and be resourceful when finding solutions for their bankers
 
 
 
 </li>
 </ul>
 
 Skills That Will Help You Excel
 
 
 
 <ul>
 <li>
 Excellent communication skills, both written and oral
 </li>
 <li>
 High attention to detail and a passion for quality
 </li>
 <li>
 Ability to work well under pressure in a fast-paced environment
 </li>
 <li>
 Good interpersonal skills and the ability to build relationships with a broad range of stakeholders; team player, supporting colleagues &amp; peers where necessary
 </li>
 <li>
 Self-motivated and proactive in identifying areas for improvement
 
 
 
 </li>
 </ul>
 
 Expectations
 
 
 
 It is the Bank&rsquo;s expectation that employees hired into this role will work in the New York office in accordance with the Bank&rsquo;s hybrid working model.
 
 
 Deutsche Bank provides reasonable accommodations to candidates and employees with a substantiated need based on disability and/or religion.
 
 
 The salary range for this position in New York City is $70k to $90k Actual salaries may be based on a number of factors including, but not limited to, a candidate&rsquo;s skill set, experience, education, work location and other qualifications. Posted salary ranges do not include incentive compensation or any other type of remuneration.
 
 
 
 Deutsche Bank Benefits
 
 
 
 At Deutsche Bank, we recognize that our benefit programs have a profound impact on our colleagues. That&rsquo;s why we are focused on providing benefits and perks that enable our colleagues to live authenti&shy;cally and be their whole selves, at every stage of life. We provide access to physical, emotional, and financial wellness benefits that allow our colleagues to stay financially secure and strike balance between work and home. Click here to learn more!
 
 
 Learn more about your life at Deutsche Bank through the eyes of our current employees: https://careers.db.com/life
 
 
 The California Consumer Privacy Act outlines how companies can use personal information. If you are interested in receiving a copy of Deutsche Bank&rsquo;s California Privacy Notice, please email HR.Direct@DB.com .
 
 
 We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.
 
 
 Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.
 
 
 We welcome applications from all people and promote a positive, fair and inclusive work environment.
 
 
 Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law. Click these links to view "Deutsche Bank&rsquo;s Equal Opportunity Policy Statement" and the following notices: "EEOC Know Your Rights" ; "Employee Rights and Responsibilities under the Family and Medical Leave Act" ; and "Employee Polygraph Protection Act" .
 
 
</div>

Administrative Assistant

Confidential Company

<div>
 
 Location - Midtown Manhattan - 4 days in-office
 
 
 Typically 9am - 5pm
 
 
 
 
 
 Overview
 
 
 We are seeking a highly organized and detail-oriented
 
 Administrative Assistant/Scheduling Coordinator
 
 to support senior leadership with a primary focus on
 
 interview scheduling and candidate coordination
 
 . This role is critical to ensuring a seamless, professional experience for candidates, clients, and internal stakeholders by managing complex calendars, coordinating interviews across multiple time zones, and maintaining clear, proactive communication.
 
 
 
 
 
 The ideal candidate thrives in a fast-paced environment, is meticulous with details, and excels at juggling priorities while maintaining a polished and professional demeanor.
 
 
 
 
 
 Key Responsibilities
 
 
 Interview Scheduling &amp; Coordination
 
 <ul>
 <li>
 Coordinate and schedule
 
 high-volume interviews
 
 across multiple stakeholders, including executives, hiring managers, candidates, and clients
 </li>
 <li>
 Manage
 
 complex calendars
 
 , often with last-minute changes or competing priorities
 </li>
 <li>
 Schedule virtual, in-person, and multi-round interview processes
 </li>
 <li>
 Handle rescheduling, cancellations, and urgent changes with professionalism and speed
 </li>
 <li>
 Prepare and send interview confirmations, calendar invites, agendas, and logistics
 </li>
 <li>
 Ensure candidates receive timely instructions, links, and directions
 </li>
 </ul>
 
 
 
 
 Process &amp; Coordination Excellence
 
 <ul>
 <li>
 Partner closely with internal teams to align availability and priorities
 </li>
 <li>
 Identify opportunities to improve scheduling workflows and efficiency
 </li>
 <li>
 Maintain a high-touch, white-glove candidate experience
 </li>
 <li>
 Ensure consistency, accuracy, and professionalism in all communications
 </li>
 </ul>
 
 
 
 
 Executive &amp; Administrative Support
 
 <ul>
 <li>
 Provide day-to-day administrative support to senior executives or recruiters
 </li>
 <li>
 Act as a primary point of contact for scheduling-related communication
 </li>
 <li>
 Track interview status and maintain accurate scheduling records
 </li>
 <li>
 Support meeting preparation, follow-ups, and documentation as needed
 </li>
 <li>
 Maintain confidentiality and discretion with sensitive information
 </li>
 </ul>
 
 
 
 
 Requirements
 
 
 2-10+ years of admin and/or scheduling experience
 
 
 Bachelor degree highly preferred
 
 
 
</div>

Administrative Assistant/Scheduling Coordinator - Asset Management Firm (# 3515278)

BlackRock

<div><div><div>Location:</div>
<div><div>New York, New York</div>
</div></div><div><div>Team:</div>
<div>Administrative Support</div>
</div><div>Job Requisition #: R263230</div>
<div>Date posted: Apr. 09, 2026</div></div>
 <div><h2 class="jobSectionHeader">Job description</h2>
<div>About this role
Role at a Glance:<ul><li>
Aladdin is BlackRock&rsquo;s end-to-end investment platform. Just like the markets and users it services, it is sophisticated and constantly evolving:</li><li>
Over 300 unique clients</li><li>
Presence in over 50 countries</li><li>
Aladdin clients include some of the world&rsquo;s most sophisticated asset managers, insurance companies, banks, treasuries, and pension funds.</li></ul>
About this Role:<ul><li>
We are looking for a dynamic admin to join our team and support senior leaders within Aladdin. The ideal candidate is a professional who has experience supporting senior leaders in a fast-paced global firm. The candidate will be responsible for calendar management, supporting office operations, and coordination of events and team activities. The candidate should be motivated, resourceful, organized, and able to operate independently with strong attention to detail.</li></ul>
Key Responsibilities:<ul><li>
Manage daily calendars for senior leaders, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.</li><li>
Arrange and reserve conference rooms, catering, audio/video and other services as needed for meetings and conferences.</li><li>
Coordinate travel arrangements and submit expense reports in an efficient manner using Concur.</li><li>
Drive key team activities and events (such as team meetings, strategy sessions, conferences, ordering supplies and social events).</li><li>
Handle tasks proactively and efficiently to ensure seamless coverage for all supported staff.</li><li>
Build and maintain good business relationships with executives and administrative staff across the organizations.</li><li>
Complete ad hoc administrative requests in a timely and detailed manner.</li></ul>
Qualifications:<ul><li>
5+ years of administrative experience, preferably at a large global organization in the financial services industry.</li><li>
Ability to work independently and assume additional responsibilities as the need arises.</li><li>
A positive and &lsquo;can-do&rsquo; attitude.</li><li>
Desire and ability to provide outstanding service to internal and external clients.</li><li>
Maintains focus with sense of urgency, while upholding respect for others.</li><li>
Proven track record to managing competing priorities and meeting tight deadlines.</li><li>
Excellent communication skills (written and verbal).</li><li>
Strong computer skills (MS Word, Excel, PowerPoint, Outlook).</li><li>
A high level of attention to detail.</li><li>
Discretion in handling confidential information in all aspects of work.</li><li>
Bachelor&rsquo;s degree is strongly preferred</li></ul>
For New York, NY Only the salary range for this position is USD$76,000.00 - USD$135,000.00 which is the equivalent of USD$36.54 - USD$64.90 per hour. Additionally, employees are eligible for an annual discretionary bonus, and benefits including healthcare, leave benefits, and retirement benefits. BlackRock operates a pay-for-performance compensation philosophy and your total compensation may vary based on role, location, and firm, department and individual performance.

Our benefits 
 
To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.
Our hybrid work model
BlackRock&rsquo;s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person &ndash; aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.
About BlackRock
At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children&rsquo;s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.
This mission would not be possible without our smartest investment &ndash; the one we make in our employees. It&rsquo;s why we&rsquo;re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.<div>
For additional information on BlackRock, please visit @blackrock<div>
(opens in new window)</div>
 | Twitter: @blackrock<div>
(opens in new window)</div>
 | LinkedIn: www.linkedin.com/company/blackrock<div>
(opens in new window)</div></div><div>
BlackRock is proud to be an equal opportunity workplace. We are committed to equal employment opportunity to all applicants and existing employees, and we evaluate qualified applicants without regard to race, creed, color, national origin, sex (including pregnancy and gender identity/expression), sexual orientation, age, ancestry, physical or mental disability, marital status, political affiliation, religion, citizenship status, genetic information, veteran status, or any other basis protected under applicable federal, state, or local law. View the EEOC&rsquo;s Know Your Rights poster and its supplement<div>
(opens in new window)</div>
 and the pay transparency statement<div>
(opens in new window)</div>
.</div><div>
BlackRock is committed to full inclusion of all qualified individuals and to providing reasonable accommodations or job modifications for individuals with disabilities. If reasonable accommodation/adjustments are needed throughout the employment process, please email Disability.Assistance@blackrock.com<div>
(opens in new window)</div>
. All requests are treated in line with our privacy policy<div>
(opens in new window)</div>
.<div>
(opens in new window)</div></div>
BlackRock will consider for employment qualified applicants with arrest or conviction records in a manner consistent with the requirements of the law, including any applicable fair chance law.</div>
<div><div>Job Requisition #
 
R263230</div></div></div>

Administrative Business Professional

Bank of America

<div>Job Description:
The Asset‑Backed Securities (ABS) Banking team is seeking a highly organized and proactive Administrative Assistant to provide day‑to‑day administrative and business support in a fast‑paced Global Markets environment. This role supports senior bankers and their teams and requires strong attention to detail, sound judgment, and the ability to manage multiple priorities while maintaining a high level of professionalism.
 The ideal candidate is a self‑starter with excellent time‑management skills, strong communication abilities, and experience supporting front‑office or senior leadership teams within a financial services environment.
Key Responsibilities - Administrative &amp; Business Support<ul><li>
Provide comprehensive administrative support and calendar management for senior managers and multiple team members of the ABS Banking team, including groups of 15 or more professionals</li><li>
Coordinate internal and external meetings, conference calls, roadshows, and client-related logistics</li><li>
Manage expense reports, T&amp;E submissions, and related approvals in accordance with firm policies</li><li>
Assist with onboarding and offboarding processes, including coordination of system access, equipment requests, and new joiner logistics</li></ul><ul><li>
Support business management and operational routines, including maintaining distribution lists, organizational charts, and team documentation</li><li>
Partner with business managers, COOs, and support functions (e.g., Technology, Compliance, Risk, Legal, Operations) to address day‑to‑day administrative and workflow needs</li><li>
Assist with handling market data requests, subscriptions, and access coordination</li><li>
Maintain accurate records related to client meetings, travel, and internal reporting needs</li></ul><ul><li>
Act as a point of contact for internal partners and stakeholders on administrative matters</li><li>
Support preparation of materials for meetings, presentations, and internal forums</li><li>
Handle ad‑hoc projects and requests from senior team members as needed</li></ul>
Required Qualifications<ul><li>
6+ years of administrative or executive assistant experience, preferably within financial services (i.e., investment bank, hedge fund) or a fast‑paced corporate environment</li><li>
Strong organizational skills with the ability to manage multiple priorities and deadlines</li><li>
Excellent written and verbal communication skills</li><li>
High level of attention to detail and discretion when handling confidential information</li><li>
Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)</li></ul>
Preferred Qualifications<ul><li>
Experience supporting front‑office, investment banking, or high-performing global markets teams</li><li>
Familiarity with CONCUR for corporate travel and expense management system</li><li>
Ability to work independently while collaborating effectively across teams</li></ul>
Key Competencies<ul><li>
Strong time management and prioritization</li><li>
Problem‑solving mindset and proactive approach</li><li>
Highly organized with a strong attention to detail</li><li>
Comfort operating in a fast‑paced, deadline‑driven environment</li><li>
Professional judgment and maturity</li></ul>
Role: Based in NYC, 5 days (M-F)
In the office
Shift:
1st shift (United States of America)
Hours Per Week:
40</div>

Global Mortgages & Securitized Products: Asset-Backed Securitization & Subscription Finance- Administrative Assistant III

Deloitte

<div>
 Position Summary
 
 
 
 Contractor
 
 
 
 
 Remote
 
 
 
 Work you'll do
 
 
 The services you will provide the Deloitte Project Team: Support the LDX Resource Management Team in a fast-paced, high-volume environment. The ideal candidate should be dependable, well-organized, responsive, and tactful, with strong communication and critical thinking skills, sound judgment in handling confidential matters, and solid proficiency in Microsoft Office and Salesforce.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative and operational support across the LDX Resource Management Team and the broader LDX Team.
 </li>
 <li>
 Perform accurate data entry and ongoing maintenance across multiple tools (e.g., Salesforce, internal scheduling platform, Excel trackers, OneNote).
 </li>
 <li>
 Pull and distribute daily availability reports; ensure information is current and accurately reflects the latest changes.
 </li>
 <li>
 Draft and send confirmations, follow-ups, and team updates; maintain clear, professional correspondence and consistent messaging.
 </li>
 <li>
 Gather and validate request details to send resourcing outreach.
 </li>
 <li>
 Track and flag internal team members&rsquo; bandwidth and availability for LDX Resource Managers.
 </li>
 <li>
 Monitor, manage, and respond to resourcing outreach correspondence; consolidate and summarize responses for LDX Resource Managers to enable staffing decisions.
 </li>
 <li>
 Monitor and triage a high volume of scheduling and staffing requests received via Outlook and Microsoft Teams; track status, prioritize appropriately, and route items to the correct Resource Manager.
 </li>
 <li>
 Support ad-hoc initiatives, including but not limited to record upkeep/cleanup, report creation, data validation, and basic analysis, to improve data quality and reporting reliability.
 </li>
 <li>
 Handle sensitive and confidential information with discretion and professionalism.
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 BA or BS undergraduate degree.
 </li>
 <li>
 Minimum 2 years experience in Resource Management, HR, Learning &amp; Development, etc.
 </li>
 <li>
 Strong critical thinking, analysis, and problem-solving skills.
 </li>
 <li>
 Strong written and oral communication skills.
 </li>
 <li>
 Ability to manage and resolve complex and sensitive situations.
 </li>
 <li>
 Ability to multitask and prioritize effectively in a high-volume, fast-paced environment.
 </li>
 <li>
 Ability to work both independently and collaboratively with teams.
 </li>
 <li>
 Ability to manage confidential information appropriately and professionally.
 </li>
 <li>
 Strong competence in attention to detail, responsiveness, follow-through, flexibility, initiative, and tact.
 </li>
 <li>
 Strong proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams, etc.) and Salesforce.
 
 
 </li>
 </ul>
 Dependable, responsive, and comfortable working independently in a remote environment.
 
 
 
 The expected pay range for this contract assignment is $25-$30 per hour.
 
 
 
 
 The exact pay rate will vary based on skills, experience, and location and will be determined by the third-party whose employees provide services to Deloitte.
 
 
 
 
 Candidates interested in applying for this opportunity must be geographically based in the United States and must be legally authorized to work in the United States without the need for employer sponsorship
 
 .
 
 
 
 We do not accept agency resumes and are not responsible for any fees related to unsolicited resumes.
 
 
 
 
 Deloitte is not the employer for this role.
 
 
 
 
 This work is contracted through a third-party whose employees provide services to Deloitte.
 
 
 
 #Remote
 
 
 #Contract
 
 
 Expected Work Schedule
 
 
 Approximate hours per week
 
 
 
 About Deloitte
 
 
 
 Our inclusive culture empowers our people to be who they are, contribute their unique perspectives, and make a difference individually and collectively. It makes Deloitte one of the most rewarding places to work.
 
 
 As used in this posting, &ldquo;Deloitte&rdquo; means , a subsidiary of Deloitte LLP. Please see www.deloitte.com/us/about for a detailed description of the legal structure of Deloitte LLP and its subsidiaries.
 
 
 Requisition code: 328289
 
 
</div>

Administrative Assistant Contractor (Resource Management)-Remote

Solomon Page

<div>
 Our client is looking to fill the role of Executive Assistant. This Executive Assistant will support two Vice Presidents on the Subscriber Growth &amp; Monetization team. This is a fast-paced, high-visibility role requiring strong organizational skills, discretion, and the ability to manage competing priorities with minimal direction.
 
 
 <ul>
 <li>
 Start Date: 4/8/2026
 </li>
 <li>
 Pay Rate: $26&ndash;$30 per hour
 </li>
 <li>
 Duration: 0&ndash;6 months
 </li>
 <li>
 Schedule: Monday&ndash;Thursday onsite, Friday remote
 </li>
 <li>
 Hours: 9:00 AM &ndash; 6:00 PM
 </li>
 <li>
 Location: New York, NY (Hudson Square)
 </li>
 <li>
 Overtime: Possible (must be pre-approved)
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Manage complex, high-volume calendars across multiple time zones
 </li>
 <li>
 Coordinate internal meetings, including video conferencing, room bookings, and logistics
 </li>
 <li>
 Handle all travel arrangements (flights, hotels, ground transportation) and expense reporting
 </li>
 <li>
 Provide day-to-day administrative support including calls, mail, document tracking, and supply management
 </li>
 <li>
 Coordinate team events, offsites, and departmental communications
 </li>
 <li>
 Partner with internal teams, executives, and administrative staff across the organization
 </li>
 <li>
 Maintain office operations (supplies, kitchen, shared spaces)
 </li>
 <li>
 Assist with special projects as needed
 </li>
 <li>
 Provide backup support to other Executive Assistants as required
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 3+ years of experience supporting Director-level or above executives in a corporate environment
 </li>
 <li>
 Prior experience at The Walt Disney Company
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Ability to multitask, prioritize, and manage a high volume of work independently
 </li>
 <li>
 Highly organized with strong attention to detail and follow-through
 </li>
 <li>
 Professional, discreet, and able to handle confidential information
 </li>
 <li>
 Collaborative with strong interpersonal skills
 </li>
 <li>
 Proactive and resourceful with a solution-oriented mindset
 </li>
 <li>
 Ability to anticipate executive needs and adapt to changing priorities
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and Google Suite
 
 
 
 </li>
 </ul>
 
 Additional Information:
 
 
 
 <ul>
 <li>
 Must have prior Disney experience
 </li>
 <li>
 Strong communication, reliability, and professionalism are essential
 </li>
 <li>
 Experience coordinating across executive offices is required
 </li>
 <li>
 Collaborative mindset and ability to work closely with other Executive Assistants
 </li>
 <li>
 Passion for Disney brands and streaming platforms is a plus
 </li>
 <li>
 SVOD experience preferred
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Executive Assistant

<div>
 
 Job Title:
 
 Tour Assistant
 
 
 
 Location:
 
 New York City, New York
 
 
 
 About the Company:
 
 
 
 TAG provides high-touch, personalized travel and event management services to the biggest names on the planet, as well as top C-suite executives and award-winning productions. Our mission is to alleviate the stress and complexity of travel, and we are committed to uncovering solutions to get our clients where they need to be, feeling ready to take on the world. If you&rsquo;re looking for a fun, ever-changing and challenging environment, TAG is the answer. Whether you are a highly experienced professional or this is the first step in your career, our doors are open to everyone with an ambitious attitude, a genuine spirit and teamwork mindset.
 
 
 
 Tour Assistant Overview:
 
 
 
 We are looking for a full-time (40 hours per week) Tour Assistant who can support our growing touring department. As a Tour Assistant, you will have a diverse and varied role. You&rsquo;ll collaborate with our global teams to support company initiatives and uncover innovative solutions, while taking a proactive approach to your day-to-day responsibilities.
 
 
 
 Responsibilities &amp; Duties:
 
 
 
 <ul>
 <li>
 Provide high level of assistance to touring department in all aspects of the management of client travel requirements
 </li>
 <li>
 Develop competency to achieve high levels of sales, transactions, and margins. Regularly check benchmarks, activity reports, and KPI&rsquo;s to ensure performance achievements match the projected plan
 </li>
 <li>
 Respond to all communications and correspondence proactively, promptly, efficiently and accurately
 </li>
 <li>
 Input data on movement sheets with accuracy as requested
 </li>
 <li>
 Chase client folios and invoices from suppliers
 </li>
 <li>
 Process credit card payment authorizations accurately as requested
 </li>
 <li>
 Add transaction and service fees accurately to Majic files to charge out as necessary
 </li>
 <li>
 Handle all delegated tasks within the given timeframe and communicate with members of the team to ensure thorough understanding of given tasks. Accurately and efficiently field all enquiries and requests from the team
 </li>
 <li>
 Ensure TAG Touring procedures are followed at all times
 </li>
 <li>
 Report and investigate errors or client complaints to seek satisfactory resolution
 </li>
 <li>
 Perform other duties as assigned
 
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 High School Diploma or equivalent
 </li>
 <li>
 AA/AS or BS/BA degree (Preferred)
 </li>
 <li>
 Minimum 1 year of administrative experience in corporate environment (Required)
 </li>
 <li>
 Travel Industry experience preferred
 </li>
 <li>
 Ability to adapt to a changing environment, to work in a pressurized and demanding environment, to work to agreed deadlines and be able to prioritize workload
 </li>
 <li>
 Intermediate proficiency in Microsoft Suite
 </li>
 <li>
 Strong verbal and written communication skills
 </li>
 <li>
 Must be organized and detail oriented
 </li>
 <li>
 Ability to work independently or within a team environment
 </li>
 <li>
 Ability to accept instructions or directions and see through to completion
 </li>
 <li>
 Ability to multitask
 
 
 
 </li>
 </ul>
 
 Experience TAG Perks:
 
 
 
 <ul>
 <li>
 Competitive salary
 </li>
 <li>
 Wellness/EAP program
 </li>
 <li>
 Employee discounts
 
 
 
 </li>
 </ul>
 We are committed to offering an equal opportunity for all employees and applicants.
 
 
 Please make sure you are eligible to work in the USA!
</div>

Tour Assistant

Explore 320+ Corporate administrative assistant in New York this May. Find roles across top companies and apply now to boost your career.