administrative assistant Jobs in New York

administrative assistant

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dental assistant/receptionist Jobs in New York

dental assistant/receptionist

medical receptionist

dental assistant receptionist

Beacon Hill

<div>
 
 Our client, a top-tier investment firm, is seeking a highly capable
 
 Executive Assistant
 
 to support a dynamic team of professionals, including Managing Directors, Vice Presidents, and Associates. This individual will serve as a true partner, building strong relationships grounded in trust, discretion, and exceptional execution. The EA will manage calendars, coordinate travel, process expenses, and handle a variety of ad hoc administrative and operational responsibilities in a fast-paced environment.
 
 
 Hours are 8:45/9-5:45/6pm, requiring Monday-Thursday on-site with Fridays remote.
 
 
 
 Key Responsibilities:
 
 
 <ul>
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 Supporting team members in New York City: (2) MDs and (5-6) Team members varying from VP and Associate level
 </li>
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 Adaptability to support more professionals if the team expands
 </li>
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 Manage phones / messages (a professional point of contact to clients/investors)
 </li>
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 Heavy scheduling / calendar management
 </li>
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 Booking travel (coordinating with travel agency) - domestic and international travel
 </li>
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 Handle expenses - process in a timely manner in accordance with company policy via Concur
 </li>
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 Working with Receptionist to order/coordinate catering for in office meetings when needed
 </li>
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 Assist with restaurant reservations for business meetings when needed
 </li>
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 Processing business visas when needed
 </li>
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 Printing/binding as needed or for meetings
 </li>
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 Setup video conference and presentations for meetings when needed
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 Ad hoc projects
 </li>
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 Team player - Required to fill in for other assistants when needed (such as vacation / sick coverage)
 </li>
 </ul>
 
 
 Ideal Candidate:
 
 
 <ul>
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 Must have Bachelor's Degree
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 3+ years' administrative assistant experience (in the financial industry ideal)
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 Extremely polished, professional, and proactive
 </li>
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 Ability to work in a fast passed environment
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 Exceptional communication skills both oral and written
 </li>
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 Strong experience in Microsoft Office (particularly Outlook)
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 Familiarity with Concur a plus
 </li>
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 Tech savvy a plus (Will need to learn to use AV systems)
 </li>
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 Ability to work independently and follow through on assignments
 </li>
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 Must be very organized; impeccable attention to detail and the ability to multi-task
 </li>
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 Great attitude / Team player
 </li>
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 Must be flexible with regards to work hours; overtime may be required
 </li>
 <li>
 In person office attendance required Monday through Thursday with flexibility on Friday
 </li>
 </ul>
 
 
 Team &amp; Culture:
 
 
 <ul>
 <li>
 Join a tight-knit group of ~10 EAs in the NYC office
 </li>
 <li>
 Culture is team-first, highly collaborative, and professional
 </li>
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 The executives are thoughtful, respectful, and value partnership
 </li>
 <li>
 Office is based in Midtown with a modern, high-energy feel
 </li>
 </ul>
 
 
 Compensation/Benefits:
 
 
 <ul>
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 75-90K Base DOE + Paid OT + Bonus
 </li>
 <li>
 Competitive benefits package
 
 </li>
 </ul>
 
 Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
 
 
 
 
 California residents:
 
 Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 
 
 
 If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
 
 
 
 Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
 
 
 Company Profile:
 
 
 Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
 
 
 Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
 
 
 Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
 
 
 
 Benefits Information:
 
 
 
 Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
 
 
 
 
 
 We look forward to working with you.
 
 
 Beacon Hill. Employing the Future (TM)
 
</div>

Executive Assistant

Solomon Page

<div>
 Our client is seeking a receptionist to handle client-facing duties and general office management tasks. When clients walk into our office, we want them to be greeted with a friendly and welcoming face and a helpful attitude. The ideal candidate will possess excellent communication skills, a strong work ethic, good organizational skills, the ability to multitask, and a positive attitude.
 
 
 <ul>
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 Pay rate: $28 - $30
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 Salary if/when perm: $60,000-65,000
 </li>
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 8:30 AM 5:30 PM, full time
 </li>
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 New York, New York office
 
 
 
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 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
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 Greet visitors both in person and over the phone while answering, forwarding, and referring inquiries as needed.
 </li>
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 Assist clients in navigating the office.
 </li>
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 Notify employees about visitors' arrivals.
 </li>
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 Maintain a tidy and presentable front desk with all necessary materials (e.g., pens, forms, paper).
 </li>
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 Update the phone list and prepare key card activations for new hires.
 </li>
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 Schedule bookings for the conference room.
 </li>
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 Assist the Head of People Management in managing petty cash.
 </li>
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 Perform various administrative tasks, such as copying, faxing, scanning, opening mail with an electronic letter opener, stamping invoices, organizing invoices for the bookkeeper, and delivering them to the bookkeeper.
 </li>
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 Organize daily mail by sorting incoming items, placing them in the appropriate mailboxes, and handling outgoing mail.
 </li>
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 Prepare forms for different courier services, including UPS and FedEx.
 </li>
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 Order supplies from vendors such as Staples and Pitney Bowes, etc.
 </li>
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 Ensure office equipment is well-maintained by checking that printers function properly and arranging repairs when necessary.
 </li>
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 Oversee the upkeep of the office pantry, ensuring it remains clean, neat, and well-organized
 </li>
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 Regularly restock pantry supplies (e.g., coffee, tea, snacks, utensils) and notify management when inventory is low.
 </li>
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 Ensure that all appliances and pantry equipment are clean and functioning correctly.
 </li>
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 Coordinate with vendors or office management regarding pantry-related purchases or maintenance.
 </li>
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 Assist the Office Manager with any additional tasks as needed.
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 Prior experience as a receptionist or in a comparable role.
 </li>
 <li>
 Professional attire and behavior.
 </li>
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 Excellent written and verbal communication skills.
 </li>
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 Proficient in Microsoft Office applications, including Word, Excel, Outlook, and Yardi.
 </li>
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 Effective time management skills.
 </li>
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 Experience in administrative and clerical procedures.
 </li>
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 Able to collaborate efficiently in a team, assisting with various tasks as needed.
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Receptionist

Trebatch Lichtenstein Avrutine and Company

We are a busy accounting office, looking for a full-time receptionist/admin . The job mainly consists of:Operating a multi-line phone system; screen calls, take accurate messages, and route inquiries to the appropriate accountant or staff member.Maintaining calendar for multiple accountantsManaging appointment schedulesMaintaining and organizing both physical and digital client files, ensuring strict confidentialitySupport the CPAs and accounting staff with essential administrative and clerical workGeneral office work, including but not limited to printing, scanning, copying, and filing.Pay: $45,000.00 - $50,000.00 per yearWork Location: In person

Receptionist & Administrative

NUANCE DENTAL STUDIO, PLLC

<div>
 
 Benefits/Perks
 
 
 
 <ul>
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 Careers Advancement Opportunities
 </li>
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 Flexible Scheduling
 </li>
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 Competitive Compensation
 
 
 
 </li>
 </ul>
 
 Summary
 
 
 
 We are seeking a qualified and caring
 
 Registered Dental Assistant
 
 to join our team! As a Registered Dental Assistant, you will provide top-notch dental care that makes our clients feel like family. You will provide assistance to the dentist during exams and procedures and complete administrative tasks such as scheduling appointments. The ideal candidate is state-licensed as a Registered Dental Assistant (RDA) and has at least two years of experience. If you&rsquo;re friendly, outgoing, and committed to creating a fantastic dental experience, we want to hear from you!
 
 
 
 Responsibilities:
 
 
 
 <ul>
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 Welcome patients into the treatment area and make them feel comfortable
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 Discuss the dental care plan with patients and answer any questions they have
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 Take vital signs and accurately record medical history
 </li>
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 Prep sterilized equipment and make it available to the dentist for exams and procedures
 </li>
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 Assist dentist during procedures and exams
 </li>
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 Adhere to all health and safety regulations and office policies
 </li>
 <li>
 Schedule appointments
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Associate&rsquo;s Degree from a school certified by the Commission on Dental Accreditation
 </li>
 <li>
 Current Registered Dental Assistant (RDA) state licensure
 </li>
 <li>
 Previous experience as a dental assistant
 </li>
 <li>
 Current Basic Life Support/CPR certification is required
 </li>
 <li>
 Strong computer and data entry skills
 </li>
 <li>
 Excellent communication and customer service skills
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 Ability to provide high-quality patient care
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 </ul>
</div>

Registered Dental Assistant

Milano Dental Studio

Job Title: Dental AssistantLocation: Midtown East Manhattan (Zip code 10017), 3 min walk from Grand Central StationPosition Overview: We are looking to add a friendly and motivated dental assistant to our staff that can help us provide the highest care in a comfortable, calm and inclusive manner.You will have the opportunity to enhance your skills working with highly trained professionals and having premiere dental equipment and materials.Position responsibilities (may not reflect full list)&middot; Knowledge of dental software (Dentrix).&middot; Take digital radiographs including vertical and horizontal bitewings, periapicals, full-mouth series, as well as panoramic, CBCT, photographs as needed.&middot; Proficient in digital scanning.&middot; Take vitals: blood pressure, pulse&middot; Prepare trays with instruments and supplies specific to each procedure of the day.&middot; Prepare the patient for the appropriate procedures (example: seating, applying topical anesthetic, taking templates for temporary restorations, preliminary impressions, etc.)&middot; Assist the doctor during restorative and surgical procedures.&middot; Sterilization of instruments. Keep supplies stocked in rooms.&middot; Organize back office, keep lab clean.&middot; Put away instruments in rooms and disinfect operatories between procedures.&middot; Minimal training in any area will be provided if needed. Will not train from scratch.Equipment used&middot; Autoclave, ultrasonic&middot; Whitening light&middot; Digital x-rays&middot; CBCT&middot; Intraoral camera&middot; ScannerQualifications&middot; Dental assistant certification or similar training, foreign trained dentists are welcome. Please do not apply to this position if you have never worked in the dental field.&middot; Proficient in English language&middot; Polite and welcoming demeanor&middot; For non-US citizens, permanent resident cards or work permit is required&middot; Reliable commute, punctual&middot; Schedule flexibilityMore informationPositions available: Part-time. No weekends.9 hour shifts with lunch breakSalary: $30 - $33 per hour, depending on skill level. Compensated full-day working interview at $30/hour is required to estimate skill level.Additional benefits apply to Full-time employees only.Please send CV to: drluna@milanodentalstudio.comAttn: Dr. Luna, OwnerPay: $30.00 - $33.00 per hourBenefits:<ul><li>Employee discount</li><li>Opportunities for advancement</li><li>Professional development assistance</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Ability to Commute:<ul><li>New York, NY 10017 (Required)</li></ul>Ability to Relocate:<ul><li>New York, NY 10017: Relocate before starting work (Preferred)</li></ul>Work Location: In person

Dental Assistant

Plus One, an Optum Company

<div><div>Job Overview:
We are currently seeking a friendly, reliable and professional Receptionist to work at a high-profile company's fitness center located in Manhattan, New York.
What you will do:<ul><li>
Greet members and guests with warmth and professionalism as they enter the facility.</li><li>
Respond to and provide assistance with members&rsquo; feedback and concerns in a timely and professional manner, escalating to management as needed.</li><li>
Handle account inquiries and payments.</li><li>
Fulfill front desk administrative duties.</li><li>
Ensure facility cleanliness and manage inventory of supplies and retail products.</li></ul>
What we are looking for:<ul><li>
Ability to network, engage and interact with all clients, guests and members.</li><li>
Strong customer service and organizational skills.</li><li>
Competence with basic computer skills, Microsoft Suite (Word, Excel, Outlook) and web applications.</li><li>
If applicable to your location, you may be required to obtain CPR/AED and First Aid certifications (company will provide reimbursement in accordance with company&rsquo;s policies).</li></ul> 
About Us:
Plus One, part of the Optum Workplace Well-being portfolio of services, provides fitness and well-being services to clients across a broad range of industries, driving employee engagement in health and wellness programs. Our services include fitness, nutrition, ergonomics, wellness coaching and health promotion. Our team members believe that the most effective way to help people adopt a healthier lifestyle is through personal connections infused with hospitality, empathy and a lot of fun.
Perks of working at Plus One, an Optum company*:
Health and financial:<ul><li>
Medical plan choices with Health Reimbursement Account (HRA) and Health Savings Account (HSA) options</li><li>
Dental and Vision coverage plans</li><li>
401(k) Retirement &amp; Savings Plan</li><li>
Life Insurance (team member, spouse and dependents)</li><li>
Short and Long Term Disability Plans</li><li>
Accident &amp; Critical Illness Insurance</li><li>
Transportation and Parking Plans</li><li>
Paid parental leave</li></ul>
Well-being:<ul><li>
Paid time off</li><li>
Wellness rewards program</li><li>
Free memberships to various fitness facilities and wellness subscriptions</li><li>
24/7 health and wellness support through the Employee Assistance program</li><li>
Entertainment and consumer discounts</li><li>
Inclusion and Belonging Council</li></ul>
Growth and development:<ul><li>
Free professional development courses through internal learning management systems</li><li>
Discounted certifications through industry leading agencies</li><li>
Free CPR/AED certifications</li><li>
Free continuing education courses and credits</li><li>
Employee Referral Reward program</li><li>Please note, some of the benefits listed above are only available to team members who work full time hours.</li></ul>
Equal opportunity statement
Plus One, an Optum company, is committed to a policy of non-discrimination and equal employment opportunity. Qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability or protected veteran status, or any other characteristic protected by law.
Plus One is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.
For residents of California, Colorado, Connecticut, New York City, and Washington only: The hourly rate for this position ranges from $15 to $22. Pay is based on several factors including, but not limited to, education, work experience, certifications, geographic differentials, and other business and organizational needs. In addition to the hourly rate, Plus One offers a comprehensive benefits package (all benefits are subject to eligibility requirements), which includes health insurance, life and disability benefits, 401(k) plan, and paid time off. Plus One, an Optum Company, adheres to all federal, state, and local minimum wage requirements.</div></div>

Fitness Center Receptionist

Fox Corporation

<div>OVERVIEW OF THE COMPANY
Fox News Media
FOX News Media operates the FOX News Channel (FNC), FOX Business Network (FBN), FOX News Digital, FOX News Audio, FOX News Books, the direct-to-consumer digital streaming services FOX Nation and FOX News International and the newly announced platform FOX Weather. Currently the number one network in all of cable, FNC has also been the most watched television news channel for 20 consecutive years, while FBN currently ranks among the top business channels on cable. Owned by FOX Corporation, FOX News Media reaches 200 million people each month.<h2 class="jobSectionHeader">
JOB DESCRIPTION</h2>
We are looking for a talented Production Assistant to join our Fox News Audio team. The Production Assistant will be a self-starter with stellar communication skills. The Production Assistant will have a positive attitude and you are highly organized. You will be able to perform well under the pressure of a live news environment. You are eager to advance within the company and you are a quick learner.
A SNAPSHOT OF YOUR RESPONSIBILITIES<ul><li>
Work with Talk Producers to gather research for the Host</li><li>
Pitch topics for talk show segments</li><li>
Select and edit audio clips in a fast-paced environment</li><li>
Write scripts to accompany audio clips</li><li>
Produce and post-show clips on social media platforms</li><li>
Assist Podcast teams with studio setup as needed</li><li>
Greet guests for Talk Show and Podcasts in NYC Studios</li></ul>
WHAT YOU WILL NEED<ul><li>
Prior internship/experience in radio, television or online journalism</li><li>
Understanding of the technical and editorial functions of radio and multi-media production</li><li>
Demonstrated knowledge of current events</li><li>
Good communication skills and a positive attitude</li><li>
Must be passionate about News</li><li>
Bachelor&rsquo;s degree in Broadcasting, Journalism or Communications</li><li>
Basic knowledge of iNews, ENCO and Adobe Audition</li></ul>
#LI-AA1
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.
Pursuant to state and local pay disclosure requirements, the pay rate/range for this role, with final offer amount dependent on education, skills, experience, and location is $19.00-27.65 per hour. This role is also eligible for various benefits, including medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.
View more detail about FOX Benefits.</div>

Production Assistant, FOX News Audio

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