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executive assistant to president

Warner Music Group

<div>
 At Warner Music Group, we&rsquo;re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses:
 <br/>
 <br/>
 <ul>
  <li>
   Curiosity: We do our best work when we&rsquo;re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future.
  </li>
  <li>
   Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans.
  </li>
  <li>
   Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we&rsquo;re committed to keeping the faith, acting with integrity, and delivering on our promises.
   <br/>
   <br/>
  </li>
 </ul>
 WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences.
 <br/>
 <br/>
 Consider a career at WMG and get the best of both worlds &ndash; an innovative global music company that retains the creative spirit of a nimble independent.
 <br/>
 <br/>
 <strong>
  A little bit about our team:
  <br/>
  <br/>
 </strong>
 Reporting into the Executive Assistant to the CFO, you will regularly and directly support the EVP and Chief Corporate Development &amp; Strategy Officer and the SVP, Investor Relations.
 <br/>
 <br/>
 <strong>
  Here you'll get to:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Preparing corporate documents and presentations, reviewing and analyzing information and documents relating to business operations, managing critical projects, coordinating business projects, interviews, etc.
  </li>
  <li>
   Regularly and directly support the Executives with their correspondence. This may include managing the Executive&rsquo;s email.
  </li>
  <li>
   Manage Executive&rsquo;s schedule, which includes, but is not limited to, planning and coordinating internal/external meetings, conferences, business and personal travel (domestic and international), etc. Anticipate critical events and Executive&rsquo;s needs.
  </li>
  <li>
   Serve as gatekeeper for Executives by screening, prioritizing, and escalating requests and inquiries.
  </li>
  <li>
   On behalf of the Executives, regularly and directly interact with clients, potential clients, artists, and other high-level/VIP persons, and establish and maintain relationships (internal and external).
  </li>
  <li>
   Manage Executive&rsquo;s meetings and presentations, which includes, but is not limited to, meeting organization, document preparation, and occasional coverage and taking minutes/notes.
  </li>
  <li>
   Support Executive with civic and industry commitments. This may include attendance at industry events.
  </li>
  <li>
   Uphold a strict level of confidentiality.
  </li>
  <li>
   Regularly exercise discretion and independent judgment in performing the above.
  </li>
  <li>
   Work with and assist Executive Assistant to the CFO to manage team-wide responsibilities and meetings globally as required.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About you:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   You have 8+ years&rsquo; experience directly supporting C-suite executives, ideally in large-scale, fast-paced environments
  </li>
  <li>
   Highly operational, organized, and detail-oriented, high-EQ
  </li>
  <li>
   Customer service-oriented with strong organization and time management
  </li>
  <li>
   Advanced knowledge of travel logistics- itineraries, international and domestic
  </li>
  <li>
   Able to operate autonomously, comfortable with ambiguity
  </li>
  <li>
   Demands excellence from themselves and those around them
  </li>
  <li>
   Strong work ethic with a teammate embraced approach to supporting the Executive team
  </li>
  <li>
   Unquestionable moral compass
  </li>
  <li>
   Ability to work flexible hours in a dynamic environment
  </li>
  <li>
   Ability to travel, as needed
  </li>
  <li>
   Ability to sit and stand for long periods of time
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  We&rsquo;d love it if you also had:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Previous executive assistance experience supporting a CEO, EVP, President or other high-level executive with discretion and confidentiality
  </li>
  <li>
   Extreme discretion with sensitive information and exude professionalism
  </li>
  <li>
   Adaptable to a variety of situations with numerous personalities
  </li>
  <li>
   Excellent follow-through and attention to detail
  </li>
  <li>
   Ability to excel in a fast-paced, ever-changing environment
  </li>
  <li>
   Strong proficiency in and working knowledge in Google Suite
  </li>
  <li>
   A bachelor&rsquo;s degree or equivalent
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About Us:
  <br/>
  <br/>
 </strong>
 As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world&rsquo;s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalog of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.
 <br/>
 <br/>
 Together, we are
 <strong>
  Warner Music Group: Independent Minds. Major Sound.
  <br/>
  <br/>
 </strong>
 <strong>
  Love this job and want to apply?
  <br/>
  <br/>
 </strong>
 Click the &ldquo;Apply&rdquo; link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.
 <br/>
 <br/>
 Don&rsquo;t be discouraged if you don&rsquo;t hear from us right away. We&rsquo;re taking our time to review all resumes, and to find the best people for WMG.
 <br/>
 <br/>
 Thanks for your interest in working for WMG. We love it here, and think you will, too.
 <br/>
 <br/>
 This position requires a minimum of 5 days per week in the office. We value in-office collaboration, which is essential for talent development and strong working relationships. Salary Range: $35.89 to $41.02 Hourly Salary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.
 <br/>
 <br/>
 <strong>
  Warner Music Group is an Equal Opportunity Employer.
  <br/>
  <br/>
 </strong>
 Links to relevant documents:
 <br/>
 <br/>
 2026 Benefits At A Glance final.pdf
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 <br/>
 EVerify Participation Poster.pdf
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 <br/>
 Right To Work .pdf
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</div>


Executive Assistant

Green Key Resources

<div>
 <p>
  An investment firm in Manhattan is seeking a Personal Assistant/Executive Assistant to support a C-Suite executive. The ideal candidate must be comfortable with a 50/50 split of executive and personal assistant responsibilities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Schedule:
  </strong>
  Fully Onsite
 </p>
 <p>
  <strong>
   Salary:
  </strong>
  $150-175K plus bonus
 </p>
 <p>
  <strong>
   Hours:
  </strong>
  8:30-5:30
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Provide executive and personal support to the executive, ensuring smooth operations and effective management of professional and personal priorities.
  </li>
  <li>
   Act as a trusted partner, managing competing priorities with discretion, precision, and sound judgment.
  </li>
  <li>
   Oversee office operations, vendor relationships, and building management to maintain a professional environment.
  </li>
  <li>
   Coordinate complex calendars, meetings, and travel logistics for the CEO and senior leadership team.
  </li>
  <li>
   Support research initiatives, conference registrations, and corporate access usage for the research team.
  </li>
  <li>
   Prepare and submit expense reports, ensuring accuracy and compliance with company policies.
  </li>
  <li>
   Assist with onboarding new hires, coordinating equipment, access, and logistics.
  </li>
  <li>
   Assist in creating, editing, and maintaining PowerPoint presentations with exceptional accuracy.
  </li>
  <li>
   Manage office operations, vendor relationships, and building management to ensure seamless functionality.
  </li>
  <li>
   Handle personal administrative tasks for the CEO with confidentiality and professionalism.
  </li>
  <li>
   Identify and implement efficient processes related to office operations and administrative support.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree required, preferably in a related field.
  </li>
  <li>
   6+ years of experience as an Executive/Personal Assistant in finance or a fast-paced professional environment.
  </li>
  <li>
   Proficiency in Microsoft Office Suite, with advanced skills being an advantage.
  </li>
  <li>
   Highly tech-savvy, capable of leveraging technology to improve efficiency.
  </li>
  <li>
   Exceptional organizational, time management, and multitasking abilities.
  </li>
  <li>
   Ability to anticipate needs, plan ahead, and provide solutions proactively.
  </li>
  <li>
   Strong communication skills, both verbal and written, with attention to detail.
  </li>
  <li>
   Experience handling sensitive and confidential information with discretion.
  </li>
 </ul>
</div>


Executive Personal Assistant

Kira

<div>
 <strong>
  Role Overview
  <br/>
  <br/>
 </strong>
 We&rsquo;re looking for a highly capable, startup-experienced Executive Assistant to support our leadership team and oversee daily office operations in our Tribeca headquarters.
 <br/>
 <br/>
 At its core, this role is about leverage. You will manage a complex and fast-moving schedule, understand shifting business priorities, and make thoughtful decisions about where the leadership team&rsquo;s time is best spent. You won&rsquo;t just schedule meetings - you&rsquo;ll understand what they&rsquo;re for, how they connect to company goals, and how to sequence them intelligently.
 <br/>
 <br/>
 This role requires strong judgment, calm execution under pressure, and a clear understanding of how startups operate. You should be detail-oriented, discreet, and highly organized, with the ability to anticipate needs and prevent problems before they arise.
 <br/>
 <br/>
 This position is fully on-site in Tribeca, NYC, five days per week.
 <br/>
 <br/>
 <strong>
  Core Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage the complex calendars with a clear understanding of business priorities and competing demands.
  </li>
  <li>
   Sequence meetings strategically to optimize focus, preparation time, and energy.
  </li>
  <li>
   Serve as the primary gatekeeper for inbound requests, applying thoughtful judgment to scheduling decisions.
  </li>
  <li>
   Coordinate internal and external meetings, ensuring logistics, materials, and preparation are handled in advance.
  </li>
  <li>
   Manage travel arrangements, expenses, and administrative workflows with precision.
  </li>
  <li>
   Maintain visibility into ongoing priorities to ensure alignment between schedule and company objectives.
  </li>
  <li>
   Communicate clearly and professionally with board members, investors, partners, and internal stakeholders.
  </li>
  <li>
   Handle confidential information with discretion and sound judgment.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   5&ndash;8+ years of experience as an Executive Assistant supporting a senior executive in a fast-paced environment.
  </li>
  <li>
   Startup or high-growth company experience strongly preferred.
  </li>
  <li>
   Exceptional calendar management skills with demonstrated ability to prioritize and manage competing demands.
  </li>
  <li>
   Strong business judgment and ability to understand how executive time maps to company priorities.
  </li>
  <li>
   Highly organized with outstanding attention to detail.
  </li>
  <li>
   Professional, clear communicator with strong interpersonal skills.
  </li>
  <li>
   Comfortable managing office operations and vendor relationships.
  </li>
  <li>
   Discreet and trustworthy with sensitive information.
  </li>
  <li>
   Calm, adaptable, and solutions-oriented under pressure.
  </li>
  <li>
   Ability to be fully on-site in Tribeca, NYC five days per week.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Success in This Role Looks Like
  <br/>
  <br/>
 </strong>
 Within 6&ndash;12 months:
 <br/>
 <br/>
 <ul>
  <li>
   The schedules are tightly aligned with top company priorities and runs with minimal friction.
  </li>
  <li>
   Meetings are well-sequenced, thoughtfully prepared, and rarely reactive.
  </li>
  <li>
   Inbound requests are handled efficiently with clear communication and good judgment.
  </li>
  <li>
   The office operates smoothly and professionally without requiring oversight.
  </li>
  <li>
   The leadership team experience you as highly reliable, thoughtful, and proactive.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Compensation
  <br/>
  <br/>
 </strong>
 <strong>
  Salary Range:
 </strong>
 $110,000&ndash;$120,000 USD base salary, depending on experience and qualifications, plus benefits and equity.
 <br/>
 <br/>
</div>


MrBeast

<div>
 <strong>
  About Us
 </strong>
 <p>
  Beast Industries is a multifaceted media and entertainment company founded by Jimmy Donaldson, popularly known as MrBeast, the most watched person in the world. Renowned for revolutionizing digital content creation, Beast Industries encompasses a diverse portfolio of ventures that extend far beyond its origins on YouTube. With a mission to entertain, inspire, and create significant social impact, Beast Industries operates across various domains including digital media, philanthropy, consumer products, and innovative business initiatives. At Beast Industries, we believe in the transformative power of digital media and its potential to entertain, educate, and effect positive change. Our commitment to innovation, creativity, and philanthropy drives us to explore new frontiers, create unforgettable experiences, and build a legacy that inspires future generations.
 </p>
 <p>
  <strong>
   About The Role:
   <br/>
   <br/>
  </strong>
  As an
  <strong>
   Executive Assistant
  </strong>
  , you will be a critical partner to our executive team and the broader organization. Tasked with providing comprehensive administrative support, you'll facilitate effective communication, manage schedules, book travel, and ensure that daily operations proceed without a hitch.&nbsp;
 </p>
 <p>
  This role involves extensive cross-functional engagement with various internal and external partners, making effective collaboration essential. We are looking for someone with a unique blend of administrative excellence, strong communication skills, excellent project management skills, and a proactive mindset to help our executives succeed in a fast-paced and dynamic environment. If that sounds like you, read on below!
 </p>
 <p>
  <strong>
   What You&rsquo;ll Be Doing:
  </strong>
 </p>
 <ul>
  <li>
   Provide thorough administrative support, including managing calendars, travel arrangements, and preparing for meetings
  </li>
  <li>
   Act as the primary point of contact, liaising between executives, internal teams, and external partners&nbsp;
  </li>
  <li>
   Organize and manage sensitive information, documents, and correspondence, ensuring timely follow-ups and action items
  </li>
  <li>
   Plan and manage complex travel itineraries, including arranging flights, hotels and itineraries&nbsp;
  </li>
  <li>
   Schedule and coordinate meetings, conferences, and events, ensuring executives are well-prepared and well-informed
  </li>
  <li>
   Collaborate with other departments to align priorities and assist with special projects as needed
  </li>
  <li>
   Prepare and review reports, presentations, and other documents for executive meetings and decision-making processes and outline pre-reads and key call outs for executive team
  </li>
  <li>
   Help manage and track key projects, ensuring timely execution and alignment with executive priorities
  </li>
 </ul>
 <p>
  <strong>
   Recipe For Success:
  </strong>
 </p>
 <ul>
  <li>
   4+ years of experience as an EA or in a similar role, with a proven track record of high-level support to senior/C-suite executives
  </li>
  <li>
   Exceptional organizational skills, meticulous attention to detail, and proficiency in multitasking
  </li>
  <li>
   Outstanding communication and interpersonal skills, always maintaining professionalism and safeguarding confidential information
  </li>
  <li>
   Proficiency in productivity software and tools, including G Suite and calendar/travel management applications
  </li>
  <li>
   Strong problem-solving abilities, coupled with adaptability to evolving priorities and challenges
  </li>
  <li>
   A proactive mindset, with the ability to anticipate needs and the initiative to address them
  </li>
  <li>
   Ability to handle confidential and sensitive information with the utmost discretion and professionalism
  </li>
  <li>
   Experience in project management or strategic initiatives&nbsp;
  </li>
  <li>
   Thrive in fast-paced, high-autonomy environments with evolving priorities
  </li>
 </ul>
 <p>
  <span>
   <span>
    <strong>
     A Place to Call Home
     <br/>
    </strong>
   </span>
  </span>
 </p>
 <p>
  <span>
   We are based in Greenville, North Carolina, widely recognized as the cultural, educational, economic, and medical hub of Eastern North Carolina. Greenville is a university-medical community, home to East Carolina University and Vidant Medical Center, as well as a vibrant Uptown Greenville District with a diverse art, music, and food scene featuring an increasing number of unique, locally-owned businesses and restaurants.
  </span>
 </p>
 <p>
  <span>
   Our excellent affordability, geographic location, and natural resources, combined with cultural, economic, educational, and medical amenities make Greenville-Pitt County a preferred community to call home.
  </span>
 </p>
 <strong>
  Benefits
 </strong>
 <strong>
  The Perks, Why Work On the MrBeast Team
 </strong>
 <p>
  We are redefining what entertainment and storytelling look like at global scale. Every piece of content we publish reaches millions and influences culture in real time. This is your opportunity to lead the team that decides how those moments come to life across every screen.
 </p>
 <ul>
  <li>
   Competitive Salary
  </li>
  <li>
   Generous Medical (Blue Cross Blue Shield), Dental, Vision and company-paid Life Insurance&nbsp;
  </li>
  <li>
   Company contributions to employee Health Savings Accounts (HSA)&nbsp;
  </li>
  <li>
   401k Plan with Safe Harbor company-matching
  </li>
  <li>
   Flexible vacation policy and paid company holidays
  </li>
  <li>
   Company-provided technology package&nbsp;
  </li>
  <li>
   Relocation assistance where applicable, including travel and company-provided housing for the first 90 days
  </li>
 </ul>
</div>


Fresh Air Fund

<div></div><div><div><div><div><div><div><b>ASSISTANT TO THE CHIEF EXECUTIVE OFFICER<br>
</b></div><div></div><div>The Fresh Air Fund is a youth development organization providing transformative outdoor experiences, at no cost, for New York City children from underserved communities. At six sleepaway camps in New York&rsquo;s Mid-Hudson Valley, children have new experiences, learn new skills and gain new perspectives. Youth also participate in year-round leadership, career exploration and educational programs.<br>
</div><div></div><div><b>The Fresh Air Fund is hiring an Assistant to the Chief Executive Officer (CEO) to join our team.<br>
</b></div><div></div><div><b>Position Summary:<br>
</b></div><div></div><div>The Fresh Air Fund seeks an energetic, goal-oriented professional to provide administrative support to the CEO on day-to-day activities in addition to supporting the CEO&rsquo;s efforts in board engagement, fundraising with major donors, and organizational leadership. This person will work closely with members across the organization and must be highly collaborative, flexible, and communicative.<br>
</div><div></div><br>
<div><b>This position is full-time, based in our New York City office and currently requires three days a week in the office. </b>The Fresh Air Fund offices are open and available all week, and all employees are permitted and encouraged to come to the office to work. The Fund may modify its remote work policy generally or with respect to any position at any time. This role reports to the Chief Executive Officer.<br>
</div><div></div><br>
<div><b>Responsibilities:<br>
</b></div><div></div><ul><li>Provide full administrative support to the CEO, including managing the calendar, coordinating internal and external engagements, scheduling travel arrangements, and practicing the highest level of discretion.
</li><li>Assist the CEO with preparation for internal and external meetings, including conducting research, creating agendas, confirming details of meetings, gathering materials, and ensuring talking points and background for meetings are prepared in advance.
</li><li>Prepare and/or edit correspondence, reports, and presentations on behalf of the CEO to ensure excellence in all written and verbal communication.
</li><li>Track and support CEO&rsquo;s deadlines and priorities.
</li><li>Set, review, and manage the Executive Department&rsquo;s operating budget.
</li><li>Coordinate all aspects of Board of Directors and Committee meetings, including scheduling with Committee Chairs, preparing agendas and materials, distributing invitations, managing A/V support, and taking meeting minutes.
</li><li>Assemble and distribute quarterly Board Meeting Books; manage deadlines for staff submissions, coordinate CEO&rsquo;s review, and copy edit all materials with strong attention to detail.
</li><li>Manage Microsoft Suite and other platforms to schedule meetings and distribute documents.
</li><li>Collaborate with leadership to ensure proper governance, including maintaining the organization&rsquo;s minute book, policies, and governing documents.
</li><li>Collaborate with the Development team to support CEO&rsquo;s portfolio of donors, including outreach, cultivation, and correspondence, while tracking all engagements in Salesforce.
</li><li>Support planning and execution of fundraising events, including CEO&rsquo;s participation.
</li><li>Manage reconciliation of monthly charges and travel reimbursements for the CEO.
</li><li>Troubleshoot IT needs for the CEO and manage technology for Board and Committee meetings, collaborating with the IS&amp;T team to ensure seamless hybrid participation.
</li><li>Support and manage special projects, as assigned, and serve as a contributing member of the staff by attending meetings and serving on related project teams.
</li><li>Liaise with all internal departments to uplift FAF culture and ensure that CEO&rsquo;s initiatives are understood by all employees.
</li>Other responsibilities as assigned.<br>
<li>
</li></ul></div><div></div><div><div><b>Qualifications:<br>
</b></div><div></div><ul><li>BA/BS degree.
</li><li>Strong administrative experience.
</li><li>Strong computer skills, including proficiency in Microsoft Office (Word, Excel, and PowerPoint).
</li><li>Willingness and enthusiasm to learn Salesforce; prior experience preferred but not required.
</li><li>Excellent communication and organizational skills, with great attention to detail and the ability to prioritize.
</li><li>Excellent writing, editing, and proofreading skills, with the ability to craft presentations, letters, and materials in the CEO&rsquo;s voice and within brand guidelines.
</li><li>Maturity, diplomacy, and professionalism in representing FAF and the CEO with high-profile Board members, donors, and stakeholders.
</li><li>Ability to work quickly and efficiently under pressure and meet tight deadlines.
</li><li>Must be able to effectively multi-task, manage competing priorities, and maintain focus on short-term and long-term goals of the CEO and organization.
</li><li>A team player with a passion for their work, positive attitude, drive for success, and enthusiasm to share creative ideas .
</li><li>Ability to work on-call occasionally, including certain evenings and weekends.
</li><li>Great i nterest in joining a youth development organization and supporting FAF&rsquo;s mission and vision.
</li></ul><p><i>As part of our commitment to maintaining a safe and healthy workplace, The Fresh Air Fund requires all employees to meet applicable vaccination requirements in accordance with federal, state, and local laws. As new public health issues arise, The Fresh Air Fund may require additional vaccinations. Proof of vaccination or an approved exemption will be required as a condition of employment, if applicable.<br>
</i><br>
</p></div><div></div><div><div><b>Salary &amp; Benefits
</b></div><div>The salary range for this role is $55,000 to $65,000. The Fresh Air Fund offers a generous benefits package including medical, dental and vision insurance, flexible spending accounts, commuter benefits, and employer and employee retirement contribution plans.<br>
</div><div></div><div><b>Application Instructions
</b></div><div>To apply, please submit an Assistant to the Chief Executive Officer application and cover letter. We are hiring on a rolling basis and encourage interested applicants to apply as early as possible. No calls or recruiters, please.<br>
</div><div></div><div><i>The Fresh Air Fund is proud to be an equal opportunity employer, committed to inclusive hiring, and dedicated to diversity in its work and on its staff. We strongly encourage candidates of all identities, experiences, orientations, and communities to apply.</i></div></div></div></div></div></div><div></div>

Assistant to the Chief Executive Officer (Full-Time)

Momentum Worldwide

<div>
 <strong>
  What Are We Looking For
  <br/>
  <br/>
 </strong>
 We are seeking a highly organized and proactive Executive Assistant to support various senior leads while contributing to ongoing New York office operational workstreams. This role will provide primary support to an EVP, Group Director of Business Leadership, while also supporting a select group of SVPs. You&rsquo;ll be part of a dynamic, fast-paced environment, requiring sound judgment, strong prioritization skills, and the ability to manage multiple moving parts with discretion and precision. The right candidate is dependable, adaptable, and comfortable balancing structure with evolving priorities. Being a part of Momentum means you get to watch big ideas come to life, so we&rsquo;re looking for someone who is excited to jump right in.
 <br/>
 <br/>
 <strong>
  HERE'S WHAT YOU'LL DO (RESPONSIBILITIES)
  <br/>
  <br/>
 </strong>
 <strong>
  Executive Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Managing the calendar, scheduling and travel for executives, which includes both video and in-person meetings, conference calls, and handling meeting conflicts and prioritization issues often across multiple time zones.
  </li>
  <li>
   Arranging all aspects of travel, keeping executive&rsquo;s travel profile up-to-date, managing approvals for any travel, arranging flights, hotels, rental car and car service, currency exchange using agency and online services, preparing all itineraries and coordinate events and dining.
  </li>
  <li>
   Handling expenses for the executive and/or other senior leaders, including the creation, submission, and tracking of expense reports in a timely manner using Concur.
  </li>
  <li>
   Knowing the executive&rsquo;s whereabouts at all times and managing their time, keeping them organized.
  </li>
  <li>
   Understanding a who&rsquo;s who of clients, colleagues and partners and their relative importance. Knowing who can be bumped and who needs an immediate response.
  </li>
  <li>
   Telephone &amp; email coverage: taking accurate messages, handling urgent/confidential messages with appropriate judgment.
  </li>
  <li>
   Inputting timesheets into Fiori, Momentum&rsquo;s timekeeping system, on a timely basis
  </li>
  <li>
   Client interaction with high-level Executives: acting as liaison with clients and their assistants.
  </li>
  <li>
   Coordinating and assisting with content, events, and projects associated with executives as needed and assigned.
  </li>
  <li>
   Monitor complex calendars, anticipate meeting preparation (booking conference rooms, sending out meeting agendas, etc.), conflicting schedules and needs of executives involved and prepping Executives for meetings.
  </li>
  <li>
   Proofing important communications, including marketing and new business materials, as needed.
  </li>
  <li>
   Assisting with presentations &ndash; creating, editing, compiling, copy, etc.
  </li>
  <li>
   Coordinating all related conference rooms including any catering, audio/videoconference set up
  </li>
  <li>
   Coordinating client outings, dinner, meetings, etc.
  </li>
  <li>
   Navigating Agency&rsquo;s resources: interfacing with various departments on behalf of executive to collect information, respond to requests, etc.
  </li>
  <li>
   Handle confidential and non-routine information with high level of discretion
  </li>
  <li>
   Supporting Momentum&rsquo;s values
  </li>
  <li>
   Other duties and projects as requested or assigned
   <br/>
   <br/>
  </li>
 </ul>
 NY Office Operations
 <br/>
 <br/>
 <ul>
  <li>
   Supporting and assisting NY Office operational needs, events, and projects as assigned.
  </li>
  <li>
   Performing administrative functions for the NY Office as needed, including PO creation, spend tracking and invoice review.
   <br/>
   <br/>
  </li>
 </ul>
 HERE&rsquo;S WHAT WE&rsquo;RE LOOKING FOR (QUALIFICATIONS &amp; REQUIREMENTS)
 <br/>
 <br/>
 <ul>
  <li>
   Bachelor&rsquo;s degree preferred
  </li>
  <li>
   3+ years of experience successfully in an administrative capacity within a business, marketing, advertising or fast paced environment preferred
  </li>
  <li>
   Strong judgment and decision-making skills, with a proven ability to resolve conflicts and manage scheduling challenges effectively.
  </li>
  <li>
   Determined, proactive, and skilled in handling logistics with efficiency and precision.
  </li>
  <li>
   Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
  </li>
  <li>
   Must be customer service oriented, dependable, self-motivated, enthusiastic, resourceful, and excited and motivated by working in a fast-paced, fun environment
  </li>
  <li>
   Demonstrates excellent time management and organizational skills, capable of managing multiple tasks with high attention to detail and minimal supervision.
  </li>
  <li>
   Positive attitude and strong personality that contributes to a collaborative, enjoyable workplace culture.
  </li>
  <li>
   Ability to work independently as well as part of a team, always ensuring internal customers' needs are met efficiently.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  SALARY RANGE
  <br/>
  <br/>
 </strong>
 The salary for this position is $66,300. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; location and region; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee&rsquo;s/applicant&rsquo;s background, pertinent experience, and qualifications.
 <br/>
 <br/>
 <strong>
  About Us &ndash; Momentum Worldwide
  <br/>
  <br/>
 </strong>
 Momentum is an agency of doers. We make the industry&rsquo;s most disruptive, entertaining, shareable, unforgettable experiences for our clients and their fans. We do it by bringing people closer to what they love, in original and unexpected ways. Whether it&rsquo;s a physical activation, a virtual experience, or a piece of unique branded content, it&rsquo;s all part of what we call the Total Brand Experience &mdash; ideas that solve business challenges, through best-in-class Consulting, Strategy, Analytics, Experience Design, and Production.
 <br/>
 <br/>
 We want you to help brands do amazing, unprecedented, wild things, creating experiences that people never forget.
 <br/>
 <br/>
 <strong>
  What Can You Expect From Momentum
  <br/>
  <br/>
 </strong>
 <strong>
  At Momentum, we expect our employees to embody our values!
  <br/>
  <br/>
 </strong>
 Our Core Values of Be One, Do Great Work, Have Fun, Give Back and Grow empower an environment where we challenge ourselves professionally and encourage each other personally.
 <br/>
 <br/>
 <strong>
  At Momentum, we make
 </strong>
 <strong>
  our differences matter!
  <br/>
  <br/>
 </strong>
 Who we are matters. We choose to hire diverse voices from all walks of life. We choose to make our culture one where everyone can be their authentic self and speak in their voice. We choose to give each other permission to get things wrong, so we can learn to make them right. We choose to celebrate the bravery of our peers and we choose to be collectively responsible.
 <br/>
 <br/>
 <strong>
  At Momentum, we make our actions matter!
  <br/>
  <br/>
 </strong>
 Making it matter means always choosing the sustainable option. It means designing waste out from the start. It means working with the right materials. Sourcing locally, innovating off-the-shelf solutions and reusing and repurposing. It means powering smarter. Traveling less. And only working with vendors who do the same. Make it matter means becoming the first experiential agency in the world to receive 2 ISO certifications.
 <br/>
 <br/>
 <em>
  At Momentum Worldwide, we value diversity and the uniqueness of all people. We thrive in an inclusive environment, and we recruit, hire and promote without regard to race, gender, age, color, gender identity, gender expression, sexual orientation, ethnic or national origin, citizenship, religion, sexual preference, military or veteran status, marital status, family status, physical or mental disability &ndash; or any other legally protected categories as set forth in the applicable state, federal or local laws. This policy applies to all aspects of employment including training, compensation, benefits and all other privileges of employment.
  <br/>
  <br/>
 </em>
 <em>
  We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at JobAppAccommodation@ipgdxtra.com. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.
  <br/>
  <br/>
 </em>
</div>


Temasek

<div>
 <p>
  <span>
   Temasek is a global investment company headquartered in Singapore, with a net portfolio value of S$434 billion (US$324) as at 31 March 2025.&nbsp;
  </span>
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  <span>
   Our Purpose &ldquo;
   <em>
    So Every Generation Prospers
   </em>
   &rdquo; guides us to make a difference for today&rsquo;s and future generations.
  </span>
 </p>
 <p>
  <span>
   Operating on commercial principles, we seek to deliver sustainable returns over the long term.
  </span>
 </p>
 <p>
  <span>
   We have 13 offices in 9 countries around the world: Beijing, Hanoi, Mumbai, Shanghai, Shenzhen, and Singapore in Asia; and Brussels, London, Mexico City, New York, Paris, San Francisco, and Washington, DC outside Asia.
  </span>
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  <span>
   For more information on Temasek, please visit&nbsp;www.temasek.com.sg
  </span>
 </p>
 <p>
  <span>
   For Temasek Review 2025, please visit www.temasekreview.com.sg
  </span>
 </p>
 <p>
  <span>
   For Sustainability Report 2025, please visit www.temasek.com.sg/SR2025&nbsp;
  </span>
 </p>
 Job Details
 <p>
  <span>
   <strong>
    Working arrangement
   </strong>
   :&nbsp;Hybrid (4 days in the office, 1 day remote)
  </span>
 </p>
 <p>
  <span>
   <strong>
    Salary Range
   </strong>
   : $95,000 - $115,000 per annum excluding additional incentives (final salary will be determined based on various factors such as experience and qualifications)
  </span>
 </p>
 Responsibilities
 <ul>
  <li>
   <span>
    Full diary management for junior and senior professionals
   </span>
  </li>
  <li>
   <span>
    Scheduling a variety of meetings, conference call, and video conferences both internally and externally
   </span>
  </li>
  <li>
   <span>
    Arranging international and domestic travel (flights, hotels, cars, etc.)
   </span>
  </li>
  <li>
   <span>
    Assisting in preparation and printing of presentations &amp; proposals
   </span>
  </li>
  <li>
   <span>
    Completing corporate card and out of pocket expenses
   </span>
  </li>
  <li>
   <span>
    Archiving, filing, scanning, and printing documents
   </span>
  </li>
  <li>
   <span>
    Preparation and set up for internal/external meetings in conference rooms and event support
   </span>
  </li>
  <li>
   <span>
    Receptionist duties at times to cover for other admins
   </span>
  </li>
  <li>
   <span>
    Overall, general ad-hoc office duties
   </span>
  </li>
 </ul>
 Requirements
 <ul>
  <li>
   <span>
    3 to 5 years of administrative assistant experience, ideally within Financial Services industry
   </span>
  </li>
  <li>
   <span>
    Preferably a Bachelor's degree
   </span>
  </li>
  <li>
   <span>
    Experience working for a global team and working across different time zones
   </span>
  </li>
  <li>
   <span>
    Proficient in Advanced MS Office including Word, MS Outlook, Excel, and PowerPoint
   </span>
  </li>
  <li>
   <span>
    Must be a team player with a proactive attitude, takes initiative and has ability to work without supervision
   </span>
  </li>
  <li>
   <span>
    Able to work in a fast-paced environment
   </span>
  </li>
  <li>
   <span>
    Excellent communication skills at all levels
   </span>
  </li>
  <li>
   <span>
    Ability to handle multiple tasks and competing priorities, often with tight deadlines
   </span>
  </li>
  <li>
   <span>
    Knowledge of Workday for processing expenses is a plus
   </span>
  </li>
 </ul>
</div>


Executive Assistant, Investment (Americas-New York)

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