administrative assistant Jobs in New York

administrative assistant

executive administrative assistant Jobs in New York

executive administrative assistant

office manager

administrative assistant - 392074 Jobs in New York

administrative assistant - 392074

administrative assistant - 392332 Jobs in New York

administrative assistant - 392332

administrative assistant office manager

Mutinex

<div>
 
 
 About Us
 
 
 
 At Mutinex, we&rsquo;re not chasing unicorn status - we&rsquo;re building a sustainable, long-lasting business (think Bowhead Whale). We're an early-stage B2B SaaS company with a proven platform, trusted by big-name clients, and already generating millions in revenue.
 
 
 Our mission is bold: to build a universal business growth decision engine. Our platform empowers marketing, media, agency, analytics, and finance teams to organize, analyze, and action data at scale - unlocking and optimizing the true drivers of sustainable growth.
 
 
 We&rsquo;re a hybrid team spread across Sydney, Melbourne, and New York. We value open communication, diverse perspectives, and a culture of continuous learning and feedback.
 
 
 
 
 
 
 The Role
 
 
 
 This role sits at the heart of our new New York office. You&rsquo;ll spend part of your time as the on-the-ground executive support for our CEO, part of the time supporting the wider New York team on adhoc administrative tasks and the rest of your time as the operational backbone of our NY office.
 
 
 This is not a remote role - your physical presence in the office is core to what makes it work. You'll be the person who makes the space hum, the team feel looked after, and the CEO's New York days run without friction.
 
 
 You'll work closely with our Sydney-based Senior EA, who leads on CEO priority management and strategic coordination. Together, you'll operate as a two-person team around the CEO to ensure he&rsquo;s supported seamlessly across all time zones.
 
 
 We're in scale-up mode: growing fast, moving faster. This role has real visibility into senior leadership and business operations, and the right person will thrive on that energy.
 
 
 
 
 
 
 What You'll Do
 
 
 
 
 Executive &amp; Team Support
 
 
 <ul>
 <li>
 Support the CEO's New York calendar - scheduling, room and venue bookings, and day-of coordination
 </li>
 <li>
 Provide local life admin support - reservations, errands, and personal scheduling as needed
 </li>
 <li>
 Support the team and US President on ad hoc administrative tasks including travel arrangements
 </li>
 <li>
 Be a proactive, present resource for the CEO and team throughout the working day
 </li>
 <li>
 Liaise daily with the Senior EA in Sydney to ensure seamless priority handoffs across time zone
 
 s
 
 </li>
 </ul>
 
 
 
 
 
 Office Operations
 
 
 <ul>
 <li>
 Keep the New York office running smoothly, including supplies, vendors, maintenance, and space setup
 </li>
 <li>
 Own relationships with the landlord and any local service providers
 </li>
 <li>
 Ensure the office is consistently tidy, stocked, and welcoming
 </li>
 <li>
 Manage IT, building passes, and desk setup for new starters
 </li>
 </ul>
 
 
 
 
 
 Team &amp; Culture
 
 
 <ul>
 <li>
 Be the go-to person for the NY team's day-to-day needs
 </li>
 <li>
 Drive local team culture through events, celebrations, and offsites
 </li>
 <li>
 Support New York onboarding end-to-end - from desk and technology setup to first-day experience
 </li>
 </ul>
 
 
 
 
 
 What We're Looking For
 
 
 
 
 There's no perfect candidate - if you meet most of the criteria below and are excited about the role, we'd love to hear from you.
 
 
 
 
 
 <ul>
 <li>
 1-2 years of experience in an EA, administration office management, or operations role in a fast-paced environment (startup or scale-up experience a plus)
 </li>
 <li>
 Highly organized with exceptional attention to detail
 </li>
 <li>
 Calm under pressure and adaptable when priorities shift
 </li>
 <li>
 Proactive and solutions-oriented - you notice what needs doing before being asked
 </li>
 <li>
 Strong communicator, comfortable working with strong personalities and
 </li>
 <li>
 Discreet and professional with sensitive information
 </li>
 </ul>
 
 We believe skills can be developed - so if you bring a unique perspective and are eager to learn, we&rsquo;d love to hear from you
 
 .
 
 
 
 
 
 
 
 Why Work With Us?
 
 
 <ul>
 <li>
 
 Real Customer Impact:
 
 Your work directly shapes our platform and the success of our customers
 </li>
 <li>
 
 Challenging, Meaningful Work:
 
 Tackle complex data and infrastructure problems at scale
 </li>
 <li>
 
 Autonomy and Ownership:
 
 Drive initiatives end-to-end with support when you need it
 </li>
 <li>
 
 Learning and Growth:
 
 Collaborate with a thoughtful team of engineers and data scientists who love what they do
 </li>
 <li>
 
 Equity Ownership:
 
 All team members receive equity (ESOP)
 </li>
 <li>
 
 Parental Leave:
 
 12 weeks paid leave for the birth parent and 6 weeks for the secondary carer after 2 years
 </li>
 <li>
 
 Generous Time Off:
 
 20 days of annual leave to start, plus 5 extra days after your first year, and 1 additional day each year after that (up to 30)
 </li>
 <li>
 
 Work from Anywhere:
 
 Take your laptop and work from anywhere in the world for up to 6 weeks each year
 </li>
 </ul>
 
 
 
 
 
 We&rsquo;re Committed to Inclusion
 
 
 
 Mutinex is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants of all backgrounds, experiences, identities, and abilities.
 
 
 If you need adjustments or accommodations during the application process, just let us know, we&rsquo;re happy to support you.
 
 
 
 
 
 
 Ready to Join Us?
 
 
 
 If this sounds like a place where you&rsquo;d thrive, we&rsquo;d love to hear from you. Send us your resume and a short note about why this role excites you - we care more about what drives you than perfect formatting.
 
</div>

Administrative assistant and Office Manager

Atrium

<div>
 
 Client Overview
 
 
 
 Our client is a dynamic professional services organization, recognized for its commitment to operational excellence. The company fosters a collaborative, high-performance culture. Employees are valued for their contributions and supported in their career growth. They are now looking for an
 
 Administrative Office Manager
 
 .
 
 
 
 Salary/Hourly Rate
 
 
 
 $24/hr - $28/hr
 
 
 
 Position Overview
 
 
 
 Manage office operations, deliver exceptional client and front desk experiences, and oversee facilities. Serve as a key point of contact for senior executives and clients. Maintain a polished, professional presence in a fast-paced environment. This is a long-term temporary opportunity expected to last a minimum of 3-6 months.
 
 
 
 Responsibilities Of The Administrative Office Manager
 
 
 
 <ul>
 <li>
 Greet clients and visitors, ensuring a welcoming front desk experience.
 </li>
 <li>
 Provide comprehensive administrative support to executives and staff.
 </li>
 <li>
 Oversee office management, including supplies, records, and mail distribution.
 </li>
 <li>
 Coordinate operations and facilities, ensuring efficiency and compliance.
 </li>
 <li>
 Prepare and review operational reports and schedules.
 </li>
 <li>
 Organize, plan, and prioritize work to meet department goals.
 </li>
 <li>
 Analyze internal processes and recommend improvements.
 </li>
 <li>
 Schedule meetings, events, and activities.
 </li>
 <li>
 Communicate effectively with supervisors, peers, and subordinates.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Administrative Office Manager:
 
 
 
 <ul>
 <li>
 3+ years of experience in office management or administrative support.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Polished professional presence and excellent interpersonal abilities.
 </li>
 <li>
 Proactive approach to problem-solving.
 </li>
 <li>
 Comfortable interacting with senior executives and clients.
 </li>
 <li>
 Active listening and clear communication skills.
 </li>
 <li>
 Coordination and adaptability in a team environment.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Administrative Office Manager:
 
 
 
 <ul>
 <li>
 Experience in high-performance or client-facing environments.
 </li>
 <li>
 Familiarity with office and administrative procedures.
 </li>
 <li>
 Knowledge of business and management principles.
 </li>
 <li>
 Proficiency with Microsoft Office Suite and database software.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 High school diploma or equivalent is required.
 </li>
 <li>
 Bachelor's degree is preferred.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Atrium Care Package available upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 391001
</div>

Administrative Office Manager - 391001

Prophet Brand Strategy

<div><div><h3 class="jobSectionHeader">About The Role</h3>

Prophet's New York office is our largest and most dynamic, a 100+ person team with a constant hum of client activity and people who move fast and take real pride in the work. We're looking for an Office Manager / Executive Assistant (OM/EA) who thrives in that kind of environment: someone who genuinely loves a well-run, great-feeling office and brings energy and polish to everything they touch.

This is a dual role. On the OM side, you're the person who makes sure the office itself is running at its best: client-ready, event-ready, and a place the team is genuinely glad to show up to every day. On the EA side, you'll provide direct executive support to a select few leaders, and providing coverage for other EAs when needed.

The Flatiron office hosts clients weekly and holds corporate events regularly so the bar for the office experience is high, and you'll be central to maintaining it. The office is growing, the work is interesting, the people coming through the door range from new hires to C-suite clients, and no two weeks look the same. If that sounds exciting, we'd love to hear from you.

This is an in-office role, five days a week at our New York location in the Flatiron district.
<h3 class="jobSectionHeader">
Your Day to Day</h3>

Office Management

Manage day-to-day office operations and experience to ensure a professional, functional, and enjoyable workplace. This includes:
<ul>
<li>Serve as the first face people see: greeting guests, orienting new hires, and making sure the space always feels professional and lived-in
</li><li>Manage day-to-day operations: facilities, supplies, office equipment, and vendor relationships</li>
<li>Manage and track office budgets with discipline and accuracy</li>
<li>Own daily opening and closing procedures so the office is always at its best</li>
<li>Assist with the planning and execution of office social and culture events that keep the team connected</li>
<li>Coordinate meeting room reservations and logistics (incl. catering, AV, set up/clean up, supplies, document production)</li>
<li>Send weekly team communications about upcoming events, visitors, and office happenings</li>
</ul>
Executive/Administrative Support
<ul>
<li>Own complex, high-volume calendar management across a few select leaders: coordinating across time zones, resolving conflicts proactively, and keeping everyone where they need to be</li>
<li>Coordinate domestic and international travel through our dedicated travel agency</li>
<li>Prepare and submit accurate expense reports and timesheets in a timely manner</li>
<li>Support meeting logistics including scheduling, document preparation, and follow-up coordination</li>
<li>Serve as a reliable, responsive point of contact for internal and external stakeholders on behalf of leadership</li>
</ul>
Functional Support
<ul>
<li>Own end-to-end logistics for client meetings and events: room setup, catering coordination, AV/tech readiness, printed materials, and post-meeting breakdown</li>
<li>Serve as the on-site point of contact during client visits, ensuring the space is polished, prepared, and reflective of Prophet's standard</li>
<li>Collaborate with the People Team on candidate interview logistics, including scheduling, space coordination, and candidate-facing hospitality</li>
<li>Support leadership in preparing for high-visibility meetings, including pre-meeting briefings, room readiness checks, and any materials or setup needed</li>
</ul><h3 class="jobSectionHeader">What You Bring</h3>
<ul><li>Undergraduate degree with 2+ years administrative experience in a consulting, creative services or hospitality OR 4+ years of administrative experience</li>
<li>Excellent communication and interpersonal skills &mdash; You&rsquo;re equally comfortable chatting with a new hire on their first day and a CEO client coming in to meet with our project teams</li>
<li>Ability to pinpoint problems, find creative solutions and make decisions</li>
<li>Strong organization and time management skills</li>
<li>A genuine love of people and a belief that a great office environment makes a real difference</li>
<li>Comfort with ambiguity and the ability to adapt, flex and change directions given circumstances, understanding the ever-changing world of business</li>
<li>Strong proficiency in MS Office, particularly Outlook calendar and scheduling management across multiple stakeholders and time zones</li>
<li>Proactive self-starter approach with the ability to work independently and maintain a high level of autonomy</li>
<li>Comfort with occasional physical tasks such as handling office supplies, packages, and event setup 
 
This is an in-office role, five days a week at our New York location in the Flatiron district. 
The salary range for this role is $60,000-80,000.</li>
</ul></div><div>
Prophet is an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. All employment, promotion, and evaluation decisions are based on qualifications, merit and business need.</div></div>

Office Manager/Executive Assistant

Jannine Abadi Associates

&middot;Job Overview We are seeking a dynamic and highly organized Administrative Assistant/Office Coordinator to join an Apparel Company in NYC. This entry level position is great for a recent College Graduate looking to move into the Fashion Apparel world!This role is vital in ensuring the smooth operation of our office environment, providing exceptional support to staff and visitors, and managing daily administrative tasks with efficiency and professionalism. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, ready to contribute to a positive and productive workplace atmosphere.Responsibilities<ul><li>Serve as the first point of contact at the front desk, greeting visitors and directing them appropriately</li><li>Manage multi-line phone systems, screen calls, and handle inquiries with professionalism and courtesy</li><li>Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents</li><li>Plan office engagement events</li><li>Coordinate catering and logistics</li><li>Support onboarding with HR</li><li>Coordinate calendar management, including scheduling meetings, appointments, and events for staff members</li><li>Provide administrative support to the leadership team, and cross-functional teams, as needed</li><li>Manage travel arrangements</li><li>Prepare meeting materials and logistics</li><li>Support ad hoc executive requests and special projects</li><li>Oversee office supply inventory, place orders as needed, and ensure the office remains well-stocked and functional</li><li>Provide customer support via phone or email, addressing questions or concerns promptly and effectively</li><li>Assist with proofreading documents, preparing reports, and handling clerical duties such as copying, scanning, and mailing</li><li>Obsessed with keeping the office space clean and organized</li><li>Comfortable coordinating vendors and managing operational logistics</li></ul>Skills<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications Canva a plus!</li><li>Strong organizational skills with the ability to prioritize tasks efficiently</li><li>Excellent phone etiquette and customer service skills in a fast-paced environment</li><li>Experience with office management procedures and clerical responsibilities</li><li>Familiarity with multi-line phone systems and front desk operations</li><li>Demonstrated computer literacy with data entry accuracy and attention to detail</li><li>Effective time management skills to handle multiple responsibilities simultaneously</li></ul>Join us in creating an energetic work environment where your organizational talents will shine! This paid position offers an exciting opportunity to develop your administrative skills while supporting a vibrant team dedicated to excellence.Pay: $55,000.00 - $60,000.00 per yearWork Location: In person

Administrative Assistant/Office Coordinator

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 40</li>
<li>Standard Work Schedule: Core business hours Monday-Friday, schedules vary</li>
<li>Salary Range: 65,300.00 -69,010.00</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

The FPO Ambulatory Facilities Administrative Assistant coordinates all the day-to-day administrative support for the Ambulatory Facilities Operations Office. In addition, the administrative assistant manages assigned projects/initiatives and, as a member of the facilities support team, ensures that service level agreements are met and facilities issues are addressed promptly and timely.

Responsibilities

Essential Duties
<ul><li>Coordinate meetings, appointments, and conferences for Assistant Director and staff as needed.</li>
<li>Work closely with CU Departments, NYPH Facilities, and Environmental services to ensure the professional upkeep of ColumbiaDoctors spaces and make sure all issues/requests are processed in a timely manner.</li>
<li>Attend meetings and assist with the determination of project requirements.</li>
<li>Coordinate and lead walkthroughs with departments and vendors as needed.</li>
<li>Coordinate internal resources and third-party vendors for projects.</li>
<li>Coordinate the processing of purchase orders and project contracts.</li>
<li>Work closely with Purchasing and ARC team to verify that all project documents are processed accurately and in a timely manner.</li>
<li>Communicate relevant project information to requesting departments, vendors, and the NYPH facility team as needed.</li>
<li>Coordinate NYPH painting requests for all ColumbiaDoctors departments from inception to completion.</li>
<li>Maintain ongoing logs of all NYPH painting requests.</li>
<li>Coordinate painting, flooring, window treatment/cleaning requests for all ColumbiaDoctors Departments</li>
<li>Process invoices and purchase orders.</li>
<li>Assist in coordinate all necessary paperwork for year-end financial reconciliation/closing.</li>
<li>Perform miscellaneous administrative duties as assigned</li>
</ul>
Project Management
<ul>
<li>Participates and/or supports assigned projects and initiatives. Executes tasks and coordinates services including scheduling and supervision of tasks. Utilizes tools and reporting mechanisms to track progress and ensure timely communication of issues and status. Conducts research and gap analysis as needed. Provides administrative support for projects as needed.</li>
<li>Assist in the financial closure of all refurbishment and non-refurbishment projects.</li>
</ul>
People
<ul>
<li>Assists Supervisor on recruiting and human resource management activities as needed including vendor and other outsourced staff-related activities. Under the direction of the Supervisor, helps to monitor those service level agreement (as related to staffing and performance) are adhered to.</li>
<li>Promotes staff professionalism and performance modeling behavior, team accountability, and demonstrating best practices/techniques.</li>
<li>Establishes a culture of coaching and mentoring to facilitate continuous professional development and maintain an efficient patient-centered environment ensuring accountability, quality patient care, and patient satisfaction.</li>
</ul>
Other
<ul>
<li>Keep current on all organizational, practice, and patient privacy policies (e.g. infection control, HIPAA), goals, initiatives, and required trainings.</li>
<li>Maintain a safe and secure work environment by following all OSHA, EH&amp;S, and public safety policies and guidelines.</li>
<li>Successfully complete all required university, hospital, and department trainings.</li>
<li>Must be available to work nights and weekends</li>
</ul>
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Minimum Qualifications
<ul>
<li>Bachelor's Degree</li>
<li>An equivalent combination of education and experience may be considered.</li>
<li>The candidate must be well organized and be able to manage a demanding workload in an accurate and timely manner.</li>
<li>Proficiency in problem assessment, resolution, and collaborative problem-solving in interdisciplinary settings.</li>
<li>Ability to communicate effectively in both oral and written form. This position requires the ability to interact positively, constructively, and effectively with staff, providers, and organizational stakeholders.</li>
<li>Ability to work independently, follow through, and handle multiple tasks simultaneously.</li>
<li>Ability to work collaboratively with a culturally diverse staff and patient/family population, demonstrating tact and sensitivity in stressful situations.</li>
<li>Proficiency in Microsoft Office (Word &amp; Excel) or similar software is required, and an ability and willingness to learn new systems and programs.</li>
<li>Must be a motivated individual with a positive mindset and exceptional work ethic.</li>
<li>Must successfully complete systems training requirements</li>
</ul>
Competencies
Patient Facing Competencies
Minimum Proficiency Level
Accountability &amp; Self-Management
Level 3 - Intermediate
Adaptability to Change &amp; Learning Agility
Level 2 - Basic
Communication
Level 2 - Basic
Customer Service &amp; Patient Centered
Level 3 - Intermediate
Emotional Intelligence
Level 2 - Basic
Problem Solving &amp; Decision Making
Level 3 - Intermediate
Productivity &amp; Time Management
Level 3 - Intermediate
Teamwork &amp; Collaboration
Level 2 - Basic
Quality, Patient &amp; Workplace Safety
Level 2 - Basic
Leadership Competencies
Minimum Proficiency Level
Performance Management
Level 1 -Introductory
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Ambulatory Facilities Operations Administrative Assistant

Garage

<div>
 
 Executive Assistant &amp; Office Manager at Garage (YC W24)
 
 
 
 
 About Garage
 
 
 
 Garage is a marketplace for specialized vehicles and equipment, starting with emergency vehicles. By automating every part of the transaction&mdash;including payments, freight, paperwork, warranty, and financing&mdash;we reduce what used to take months down to minutes. We're building the modern platform that powers commerce across America&rsquo;s essential industries.
 
 
 We recently closed a $13.5M Series A ($18M in total funding) from Infinity Ventures, Y Combinator, Initialized Capital, FJ Labs, and other top investors. In less than a year, our team has already served customers in all 50 states &ndash; and we&rsquo;re just getting started.
 
 
 
 The Role
 
 
 
 As the Executive Assistant to the founders &amp; Office Manager, you&rsquo;ll be the operational backbone of our growing team, wearing multiple hats to keep our fast-paced startup running smoothly. You&rsquo;ll work directly with the founders to manage everything from executive calendars to company culture, playing a critical role in scaling our operations across every town and city in the country.
 
 
 
 In This Role, You Will
 
 
 
 <ul>
 <li>
 Manage day-to-day office operations including lunch logistics, procurement, and workspace maintenance
 </li>
 <li>
 Support recruiting logistics by scheduling interviews, coordinating travel, and processing payroll for the team
 </li>
 <li>
 Build company culture through team events, offsites, and fostering a positive work environment
 </li>
 <li>
 Handle basic financial operations including expense auditing
 </li>
 <li>
 Provide executive support by managing founder calendars, coordinating external events, and preparing partner gifts
 
 
 </li>
 </ul>
 
 We&rsquo;re Looking For Someone Who
 
 
 
 <ul>
 <li>
 Loves the energy of a high-growth environment where every day looks a little different
 </li>
 <li>
 You have good judgement, high integrity, and a no-task-too-small mindset
 </li>
 <li>
 Positive, warm personality with a supportive and thoughtful approach to working with others
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 3+ years of experience as an Executive Assistant, Office Manager, or similar role
 </li>
 <li>
 Exceptional organization skills with the ability to juggle multiple priorities and deadlines
 </li>
 <li>
 Strong communication skills
 </li>
 <li>
 Self-starter who thrives in ambiguous environments, and proactively takes on tasks
 </li>
 <li>
 Meticulous attention to detail, ensuring nothing falls through the cracks
 
 
 </li>
 </ul>
 
 You could work anywhere, so why Garage?
 
 
 
 <ul>
 <li>
 We&rsquo;ve grown revenue 10x in the last year
 </li>
 <li>
 We&rsquo;ve raised $18M in funding (including a recent $13.5M Series A) and are well capitalized
 </li>
 <li>
 We have a product loved by users&ndash; used daily to procure mission-critical equipment across the country
 </li>
 <li>
 We&rsquo;re punching well above our weight&ndash; everyone joining at this stage will have outsized impact
 </li>
 <li>
 We have a talent dense team operating in a high performance culture, in-person in NYC
 </li>
 <li>
 We&rsquo;re backed by world class investors including Y Combinator, Infinity Ventures, Initialized Capital, FJ Labs, and more
 
 
 </li>
 </ul>
 As part of our close-knit team, you&rsquo;ll be one of the first 30 employees to join alongside the founders. You&rsquo;ll take on meaningful responsibilities and play a key role in our next stages of growth.
 
 
 
 More About Garage
 
 
 
 
 Our values
 
 
 
 <ul>
 <li>
 Growth oriented. We invest in people who grow as the company grows. We all should be constantly learning.
 </li>
 <li>
 Humility. Everyone has a lot to give and a lot to learn. We believe in creating an environment where the best ideas win and acknowledging when we are wrong.
 </li>
 <li>
 Customer focused. We love our customers. Customer success is our success.
 </li>
 <li>
 Hack to success. We move fast and take big swings. We always aim for a solution that addresses 80% of the problem in 20% of the time. We make informed bets, launch quickly, and iterate.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Competitive salary and stock options
 </li>
 <li>
 Comprehensive health, dental, and vision insurance for you and all your dependents
 </li>
 <li>
 Enjoy daily catered lunches at our New York City office
 </li>
 <li>
 Unlimited paid time off every year
 </li>
 <li>
 $100 / month wellness stipend
 </li>
 <li>
 Bi-annual team offsite
 
 
 </li>
 </ul>
 
 We realize applying for jobs can feel daunting at times. We don&rsquo;t expect you to check all the qualification boxes and encourage you to apply if you have experience in some of the areas.
 
 
 
 The salary range for this role is $80,000 to $110,000 USD base + equity + benefits. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range. An employee&rsquo;s pay position within the wage range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. This compensation range may also be modified in the future.
 
 
 
 As an equal-opportunity employer, we are committed to building an inclusive environment where you can be you. We work hard to evaluate all employees and job applicants consistently, without regard to race, color, religion, gender, natural origin, age, disability, pregnancy, gender expression or identity, sexual orientation, or any other legally protected class.
 
</div>

Executive Assistant & Office Manager

Manatt, Phelps & Phillips, LLP

<div>
 Department: Administration
 
 
 Job Number: 100475
 
 
 Offices: New York
 
 
 
 Job Description
 
 
 
 With eleven offices across the United States, 450+ professionals and 350+ business professionals, Manatt, Phelps &amp; Phillips, LLP (www.manatt.com), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The Firm&rsquo;s groundbreaking approach&mdash;bringing together legal services, advocacy and business strategy&mdash;differentiates Manatt from its competitors and positions the Firm to provide a distinct and compelling value proposition.
 
 
 Manatt, Phelps &amp; Phillips, LLP currently has a great opportunity for an Administrative Assistant to join our nationally prominent and growing Healthcare practice. This role involves performing administrative functions in support of consultants who work on projects related to health care reform and regulation as well as more general health care consulting engagements. This position will be based out of our New York City Office.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Extensive calendar management and scheduling of meetings, conference calls, travel arrangements and events.
 </li>
 <li>
 Overseeing entry and coding of time.
 </li>
 <li>
 Reconciling monthly billing statements and tracking to budget.
 </li>
 <li>
 Prepare and format documents in Word
 </li>
 <li>
 Management and tracking of expense reimbursements.
 </li>
 <li>
 Provides back-up support to other administrative assistants when needed.
 </li>
 <li>
 Ad hoc projects and duties as needed.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Candidate should have 1-3 years of previous experience supporting multiple professionals, including ability to keep team members on track with processes, policies and deadlines in a fast-paced environment. Reliable, friendly and positive, can-do attitude is essential
 </li>
 <li>
 Must have strong multi-tasking skills and the ability to prioritize multiple activities to meet client deadline expectations in a fast-paced environment.
 </li>
 <li>
 Candidate should be a creative and independent thinker, but confident asking questions in order to complete tasks efficiently
 </li>
 <li>
 This position will have extensive contact with others (including clients) requiring discretion and will need to maintain a professional and courteous when dealing with others
 </li>
 <li>
 Must have strong writing and research skills
 </li>
 <li>
 Must have exceptional organizational skills and strong attention to detail
 </li>
 <li>
 The successful candidate will be someone with strong initiative and who is self-motivated and interested in taking ownership of the work and loves working as part of a team
 </li>
 <li>
 Strong Outlook, Word, PowerPoint and Excel skills required. The candidate must be able to assist the professional staff in conceptualizing ways to graphically display project and legal findings in MS PowerPoint, such as transferring memos and other written communication into a Power Point document which looks professional and polished. Must be comfortable learning new software programs which support the business operations of the practice. Experience with legal billing software is also a plus
 </li>
 <li>
 Interest in the Healthcare field highly preferred
 </li>
 <li>
 BA Degree highly preferred
 
 
 </li>
 </ul>
 The base annual pay range for this role is between $63,000-$69,000. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity. A full range of medical, financial and/or other benefits dependent on the position will also be offered.
 
 
 EEO/AA EMPLOYER/Veterans/Disabled
 
 
 
 Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.
 
 
 
 
 This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee&rsquo;s Form I-9 to confirm work authorization.
 
 
 
 
 IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment.
 
 
 
 
 Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid, this employer uses E-Verify&rsquo;s photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services&rsquo; (USCIS) photograph. If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at 1-800-255-7688 (TDD: 1-800-237-2515).
 
</div>

Administrative Assistant (Health Care)

Explore 1570+ Administrative assistant office manager in New York this May. Find roles across top companies and apply now to boost your career.