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Administrative Assistant Office Manager

Praxis Housing Initiatives

Title: Office Manager/HR AssistantSupervisor: HR Manager/CFOCategory: ExemptJob Summary:Provide all aspects of Office Manager services for the Main Office and Human Resource Assistance, which is responsible for performing HR related duties on a professional level and keep confidentiality. The Office Manager is expect to uphold the highest ethical standards.Duties:<ul><li>Organizing office operation and procedures.</li><li>Ensure office supplies are order and maintained timely.</li><li>Ensuring all mail is handle in an expedited manner.</li><li>Ensuring that telephone greetings and assistance is professional and consistent in nature.</li><li>Coordinating with all sites for purchase orders-get approval from CEO or CFO.</li><li>Assist with Payroll biweekly-Data Entry of employee hours worked/earned on ADP.</li><li>Prepares time sheets, reviews for accurately and keeps them up to date with signatures.</li><li>Excellent organizational skills, ability to multi-task with attention to detail.</li><li>Assist with recruiting such as onboarding, orientation and on-line training for new employees.</li><li>Perform administrative duties, such as maintaining employee database in HRIS system (IPS).</li><li>Maintains accurate and up-to-date Personnel files</li><li>Keep track of open positions and submits on resumes to supervisors for open positions.</li><li>Ensure smooth communication with employees and timely resolution to their inquiries.</li><li>Distribute/Manage Metro cards for all sites.</li><li>Perform other duties as required by supervisor.</li></ul>Qualifications:Education:An Associate&rsquo;s or Bachelor&rsquo;s degree is strongly preferred.Requirement:Computer applications using MS Office based Software, ADP workforceExcellent analytical and mathematical skillsExcellent oral and written communication skillsHighest quality of Professionalism, organization and teamworkJob Type: Full-timePay: $49,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li><li>Vision insurance</li></ul>People with a criminal record are encouraged to applyWork Location: In person

HR Assistant/Office Manager

B Capital

<div>
 
 
 Title:
 
 Executive Assistant/Office Manager
 
 
 
 Location:
 
 New York City, NY
 
 
 
 POSITION SUMMARY
 
 
 
 
 B Capital is seeking an experienced Executive Assistant to provide primary support to a small group of Partners on the Investment team, while also overseeing key office manager responsibilities in our NYC office. The individual will manage day-to-day schedules and priorities, ensuring Partners are well supported and prepared, and will provide office management and administrative support to the broader team. The role will also work closely with colleagues across B Capital&rsquo;s global offices, collaborating with other Executive Assistants and team members on daily tasks and longer-term initiatives. This is an in-office role four days per week, with an emphasis on responsiveness, clear communication, and strong attention to detail.&nbsp;
 
 
 &nbsp;
 
 
 
 KEY RESPONSIBILITIES
 
 
 
 Administrative Support
 
 <ul>
 <li>
 Manage ever-changing, complex calendars with a clear understanding of business priorities, offering alternatives and considerations as needed to maximize the team&rsquo;s time and efficiency.
 </li>
 <li>
 Schedule, coordinate, and oversee a wide variety of internal and external meetings, both on-site and off-site.
 </li>
 <li>
 Organize complex domestic and international travel arrangements, anticipating and coordinating end-to-end travel and logistical needs.
 </li>
 <li>
 Organize and prepare materials in advance of meetings and maintain files and record-keeping systems, including confidential information.
 </li>
 <li>
 Prepare and submit expenses for Partners in accordance with company guidelines.
 </li>
 <li>
 Support business objectives under guidance by building relationships with clients and clients&rsquo; assistants to coordinate schedules and facilitate information flow.
 </li>
 <li>
 Assist with occasional personal requests, including reminders and paperwork, as well as select external board and leadership commitments.
 </li>
 <li>
 Maintain a high bar for responsiveness, proactively providing updates and over-communicating when helpful to ensure alignment and avoid surprises.
 </li>
 <li>
 Use sound judgment to prioritize requests, resolve issues independently when appropriate, and seek guidance on more complex or sensitive matters.
 </li>
 </ul>
 
 Office Manager&nbsp;
 
 
 Operations &amp; Workplace Experience
 
 <ul>
 <li>
 Serve as the primary liaison with onsite&nbsp;workplace services, facilities, security, and IT to ensure seamless day-to-day operations within our shared office environment.
 </li>
 <li>
 Manage mail, deliveries, guest registration, and conference room coordination to deliver a polished, investor-ready experience.
 </li>
 <li>
 Troubleshoot basic AV and technology issues and escalate efficiently when needed.
 </li>
 </ul>
 
 Hybrid &amp; In-Office Coordination
 
 <ul>
 <li>
 Support a flexible hybrid model; in-office presence will align with business needs (for example, investor meetings, client visits, visiting partners, team collaboration days).
 </li>
 <li>
 Coordinate space usage, meeting logistics, and hospitality for partner, portfolio, and investor engagements.
 </li>
 <li>
 Be on-site&nbsp;for key external meetings and firm events to ensure smooth execution.
 </li>
 </ul>
 
 Culture &amp; Community
 
 <ul>
 <li>
 Plan and execute happy hours, team gatherings, and off-sites that strengthen firm culture.
 </li>
 </ul>
 
 Flexibility &amp; Firm Support
 
 <ul>
 <li>
 Approach a wide range of in-office and cross-team requests with a hands-on, solution-oriented mindset, ensuring all needs, regardless of size or scope, are managed promptly and efficiently to support smooth operations and a positive workplace experience.
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 QUALIFICATIONS &amp; SKILLS
 
 
 <ul>
 <li>
 8+ years of experience working in a fast-paced environment supporting senior executives.
 </li>
 <li>
 Exceptional written and verbal communication skills, with a polished, professional presence when interacting with senior executives, investors, and external partners.
 </li>
 <li>
 Strong organizational and multitasking skills, with consistent follow-through and attention to detail in a fast-paced setting.
 </li>
 <li>
 Calm, flexible, and adaptable approach, with the ability to pivot quickly as priorities shift.
 </li>
 <li>
 Prior experience working as an Executive Assistant in finance, venture capital, private equity, or a law firm is required.
 </li>
 <li>
 Proven ability to operate in a hybrid work environment, using collaboration tools (for example, Zoom, Slack, Teams) to coordinate across in-office and remote teams.
 </li>
 <li>
 Strong knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint), the Google suite of products, and online expense processing systems such as Concur.
 </li>
 <li>
 BS or BA degree in a relevant discipline.
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 ABOUT B CAPITAL
 
 
 
 B Capital invests globally in extraordinary founders and businesses shaping the future through technology. With approximately $10 billion in assets under management and dedicated stage-based funds, the firm focuses on seed to early- and late-stage venture growth investments, primarily in the technology, healthcare, and resilience tech sectors. Founded in 2015, B Capital has an integrated, global team across nine locations in the U.S. and Asia. The firm&rsquo;s value-add platform, together with the consulting expertise of its strategic partner, The Boston Consulting Group, provides entrepreneurs with the tools and resources to scale quickly and efficiently, expand into new markets and build market-leading businesses. For more information, click here.
 
 
 
 B CAPITAL GROUP CORE VALUES:
 
 
 <ul>
 <li>
 
 
 Generosity:
 
 
 We&rsquo;re collaborative and always willing to share our time and knowledge.
 </li>
 <li>
 
 
 Resilience:
 
 
 We&rsquo;re persistent and determined to succeed, persevering through challenges and seeing change as an opportunity.
 </li>
 <li>
 
 
 Open-mindedness:
 
 
 We&rsquo;re curious and welcoming. Our global perspective and commitment to diversity, equity, and inclusion make our culture stronger and more innovative.
 </li>
 <li>
 
 
 Will:
 
 
 We believe in the companies we&rsquo;ve invested in and we&rsquo;ll do everything in our power to help them change the world for the better.
 </li>
 <li>
 
 
 Teamwork:
 
 
 We value our relationships above all. We work hard to build trust and respect with founders, investors, partners and colleagues.
 </li>
 <li>
 
 
 Humility:
 
 
 We add value by going beyond for founders and LPs. We strive to let our work speak for itself.
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 B Capital Global US LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected under federal, state or local law.
 
 
 
 
 The salary range is $110,000 to $140,000 and will be commensurate with relevant experience.
 
 
 
 
 
 The salary range applies to California candidates only. The actual salary may be subject to change.&nbsp;
 
 
 
 
 &nbsp;
 
 
 &nbsp;
 
 
 
 
 &nbsp;
 
</div>

Executive Assistant/Office Manager

Mount Sinai Health System

<div>Description
The Administrative Assistant I provides administrative support services for one or more individuals, a department or a division. Assists supervisor in routine personnel, budget and other operational details. This individual typically reports to a manager, director or division head. 
Responsibilities
1. Serves as an intermediary between supervisor and other departmental staff by transmitting written and oral requests, messages and instructions.

2. Assists with budget preparation and is responsible for monitoring and maintaining records of expenses for variance reporting.

3. Assists in the planning and logistical coordination of meetings and office activities, forums and conferences.

4. May review and revise brochures, announcements or other informational items regarding program and/or departmental operations. Drafts, edits and formats materials such as flyers, leaflets and letters.

5. May prepare minutes of meetings, agendas, correspondence, statistical reports, tables and other documents and transcribes dictation as needed.

6. Prepares and follows up on purchase orders, change orders, check requests and petty cash vouchers. Processes and follows up on tuition and other forms of reimbursement for assigned staff

7. Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports.

8. Screens and prioritizes all incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).

9. Screens telephone calls, answers routine inquiries or refers caller to the appropriate individual for response.

10. May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.

11. May maintain employee and/or patient files.

12. May assist in processing payroll and/or maintaining the PTO system for the department.

13. May track expiration dates of staffs professional licensure, and notify staff of upcoming license expiration date to prevent suspension.

14. Performs other related duties. 
Qualifications<ul>
<li>Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelors Degree preferred).</li>
<li>2-3 years administrative or medical office experience required</li>
</ul> 
Employer Description
Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $22 - $34.5206 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Administrative Assistant I - Medicine Clinical Trials Office

Jordan Park Group

<div><div>Jordan Park provides investment management and financial advice to a distinct community of individuals, families, and institutions. Our clients have made extraordinary contributions to business, philanthropy, government, and society. Our team is composed of empathetic problem solvers with depth and diversity of experience. We embrace complexity and navigate challenges to empower clients to achieve their optimal outcomes.

Our mission is to enhance lives and legacies.</div> 
Associate, Office Administration 
New York, New York

We are looking for an exceptional Office Admin in our New York office to support the growth of our firm. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service and excellence. We are a team driven to serve clients, partners, and each other. Our approach is customized to solve complex needs and founded on our core principles of Excellence, Service, Community, and Impact.

This position will provide high-level administrative support in various capacities, including but not limited to, our Senior Leadership team. In this role, you will support the VP of Executive Administration, and partner with other Office Administration team members.
Duties and Responsibilities
<ul>
<li>Managing executive schedule and acts as liaison for the teams and execs supported</li>
<li>Coordinating schedule of assigned team and respective executives, set critical meetings, establish agendas, coordinate meeting logistics and follow up with attendees</li>
<li>Extensive experience in scheduling complicated domestic and international travel</li>
<li>Arranges accommodations, itineraries, and all correspondence related to arrangements as needed</li>
<li>Assisting in planning and organizing company events, meetings, business luncheons, and client meetings</li>
<li>Preparing documents, as well as maintaining files, records, and correspondence</li>
<li>Handling confidential information; organizes and maintains files</li>
<li>Preparing information and research as needed</li>
<li>Updating CRM/Salesforce with new contacts and calendar activities</li>
<li>Special projects as assigned</li>
<li>Act as back up / support to Front Desk as needed
<ul><li>Welcome and greet guests</li>
<li>Provide general support to visitors</li>
<li>Maintain the condition of the office</li>
<li>Work with building management in case of needed repairs</li>
<li>Maintain inventory of kitchen and office supplies and order items on a regular basis</li>
</ul>
</li></ul>About You
<ul>
<li>Must be flexible with hours; occasionally work extra hours as needed</li>
<li>Comfortable in a fast-paced environment with multiple tasks and projects at hand</li>
<li>Able to multitask and prioritize needs</li>
<li>Self-directed and able to work without a lot of supervision</li>
<li>Energetic and eager to tackle new projects and ideas</li>
<li>Able to perform a wide variety of executive assistant duties, spanning many areas of responsibility</li>
<li>Strong team player</li>
</ul>
Requirements and Qualifications
<ul>
<li>Bachelor's degree in business administration or related field preferred</li>
<li>5+ years of prior experience in the capacity of a mid- to senior-level assistant</li>
<li>Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)</li>
<li>Detail oriented</li>
<li>Scheduling appointments/updating calendars a must</li>
<li>Excellent written and verbal communication skills</li>
<li>Ability to handle confidential information and build trust with the team and executives</li>
<li>Able to concentrate on multiple problems/tasks at once</li>
<li>Excellent time management and prioritization skills</li></ul> 


Compensation &amp; Benefits 


Compensation at Jordan Park includes a base salary, discretionary year-end bonus, benefits and other perks. We apply a total reward philosophy when determining compensation terms.

The expected base salary for this role in New York, New York will range from $100,000 - $115,000 per year commensurate with experience, job-related skills, relevant education, licenses and certifications, and other business and organizational needs.

Our benefits package includes:
<ul>
<li>Medical, dental &amp; vision insurance &ndash; 100% of premium covered for employees</li>
<li>401k participation with employer contribution</li>
<li>Generous paid time off</li>
<li>Commuter benefits program (pre-paid tax dollars towards your commute)</li>
<li>Fitness Reimbursement</li>
<li>Annual Professional Development and Mindfulness Stipend</li></ul><div> 

We are empathetic problem solvers and subject matter experts, committed to serving clients at the highest level of trust and partnership. Our hallmarks of responsiveness, availability, dependability, and competency are our highest priorities.

Jordan Park is always seeking great talent. We are proud to be an equal opportunity employer, and we consider qualified applicants without regard to race, color, religion, sex, national origin, ancestry, age, genetic information, sexual orientation, gender identity, marital or family status, veteran status, medical condition or disability. We comply with the San Francisco Fair Chance Ordinance and will consider for employment qualified applicants with arrest and conviction records.

For information about our privacy practices, including disclosures for California residents, please see our Privacy Notice

Jordan Park is an SEC-registered investment adviser (RIA).</div></div>

Associate, Office Administration

K Health

<div><div>Who we are:

Founded in 2016, K Health's mission is to deliver accessible, high-quality healthcare at scale. As a leading clinical AI company in primary care, K Health has developed a suite of clinical AI agents that enhance provider efficiency and improve patient outcomes. K Health's virtual primary care platform is enhanced by an AI copilot to complete the initial patient intake, summarizing relevant history from the EMR, and generating &quot;the perfect note&quot; to reduce the time providers spend on basic data collection and non-clinical tasks. Unlike other virtual medicine companies, K Health delivers comprehensive, longitudinal primary care in a virtual setting, enabling our clinicians to be true primary care providers without sacrificing scope of practice or continuity of care.

As a venture-backed startup trusted with nearly $400 million in funding and a $900 million valuation as of July 2024, K Health is well-positioned for sustained future growth. We are expanding our partnerships with major health systems (Cedars-Sinai, Hackensack Meridian Health, Hartford HealthCare), enhancing accessibility and quality of care by pairing people with technology. Our providers are credentialed at these renowned academic health systems and adhere to their clinical guidelines, ensuring patient-first, evidence-based care. Fully integrated into Epic, our AI platform enables K Health to operate as an extension of existing healthcare systems, benefiting from a built-in network of specialists and social services to seamlessly serve patients within those communities. Our unique care delivery model enables our providers to deliver the same high-quality, accessible care to a mixed-payer population, including those with commercial insurance, Medicare, and Medicaid.
Join us in our mission to deliver smarter, simpler healthcare of the future - today!</div>
About the role:

We are looking for an organized, thoughtful, and proactive Executive Assistant (EA) to our founders, who will also serve as the Office Manager for our New York City office.

In this unique role, you'll have the opportunity to establish trust and build rapport with our founders to organize their most precious asset: their time. You will improve our founders' effectiveness through your thoughtful and organizational touches by managing calendars, coordinating activities while avoiding scheduling conflicts, anticipating their needs, and predicting thoughtful ways to improve their ability to be even more effective in their day-to-day.

Similarly you will scale your thoughtful nature to owning the Office Management responsibilities to create an unparalleled in-office vibe for our employees. You'll actively promote and facilitate in-person collaboration by partnering to create events, activities, and safe spaces for meaningful interactions among our NYC employees. Whether through thoughtfully designed workspaces, or cultivating experiences for engaging team events, you will promote face-to-face connections that foster creativity, teamwork, and a strong sense of community. Your efforts will build a dynamic office environment where execs and employees feel motivated to mingle, collaborate, share ideas, and contribute to a thriving workplace culture.

This role is perfect for someone who is thoughtful, organized and proactive, and thrives on building connections, planning engaging experiences, and making the office a place people genuinely love coming to.
<h3 class="jobSectionHeader">
What you will do:</h3>
<ul><li>Calendar Management: Manage and maintain complex and ever-changing calendars for the CEO and CPO, including scheduling internal and external meetings, managing conflicts, and prioritizing commitments based on strategic importance.</li>
<li>Meeting Logistics: Coordinate all aspects of meetings, including securing venues and arranging necessary technology.</li>
<li>Travel Coordination: Arrange comprehensive domestic and international travel logistics, including flights, accommodations, ground transportation, and detailed itineraries.</li>
<li>Operational Support: Manage vendor relationships, process expense reports, and lead special projects that range from research to high-stakes event logistics. Be the main point of contact for the building management team; liaison with the office super to ensure the office is running smoothly.</li>
<li>Office Operations: Orchestrate daily operations for the NYC office either directly or through vendor relationships (e.g., vendors for lunches, snacks, office supplies and onsite housekeeping), and ensure the office supports a productive work environment. Coordinate deliveries and proactively restock.</li>
<li>Communication Hub: Act as a central liaison to share pertinent information or office-wide announcements, proactively sharing updates as needed.</li>
<li>People Partner: Partner with members of the People Team to aid in onboarding activities including security key card registrations, lunch account registrations, seating arrangements, IT set up, office tour, and more! Welcome traveling employees as well as external guests with a true white-glove experience&ndash;from in-office guidance to city recommendations, travel and dining arrangements.</li>
</ul><h3 class="jobSectionHeader">What we're looking for:</h3>
<ul><li>Experience: 1-4 years of experience in an Executive Assistant, Office Management, and/or other relevant capacity, preferably within a fast-moving company, start-up or tech environment.</li>
<li>Education: Bachelor's degree in Business, Communications, Human Resources, or a related field.</li>
<li>Autonomy &amp; Judgment: A professional who doesn't wait for explicit instructions but instead uses their expertise to &quot;do the right thing&quot; and drive work forward.</li>
<li>Organizational Mastery: Exceptional ability to bring organization and structure to complex situations and prioritize tasks effectively in an environment where information may be incomplete.</li>
<li>Communication: Clear, concise, and timely communication skills with a focus on breaking down silos and fostering cross-functional dialogue.</li>
<li>Technical Savvy: Proficiency in Google Workspace, Slack, Notion, and a willingness to iterate rapidly with new digital platforms and project management tools.</li>
</ul><h3 class="jobSectionHeader">Bonus:</h3>
<ul><li>Prior experience in a fast-moving environment, assisting executives, and managing offices for a startup that has scaled to 200+ employees.</li>
</ul>
Benefits &amp; Perks: #LI-Hybrid
<ul>
<li>Hybrid work schedule with weekly lunches and stocked fridges</li>
<li>Monthly social committees for company events</li>
<li>18 vacation days, 9 company holidays, 5 sick days, and 2 personal days</li>
<li>Stock options for every full-time employee</li>
<li>Paid parental leave</li>
<li>401k benefit</li>
<li>Commuter Benefits</li>
<li>Competitive health, dental, and vision insurance options</li>
</ul><div>
We offer competitive compensation packages based on industry benchmarks for function, level, and geographic location. Offer amounts are determined by multiple factors such as a candidate's experience and expertise.
We are proud to be an Equal Opportunity Employer and consider applicants for employment regardless of race, ethnicity, religion, color, national origin, ancestry, disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, sexual orientation, pregnancy, childbirth and breastfeeding, age, citizenship, military or veteran status, or any other class protected by applicable federal, state, and local laws. We're deeply committed to building teams as diverse as the patients we serve and strive to cultivate an environment where everyone can bring their most authentic self to work. We depend on our differences to make our team stronger, our workplace more dynamic, and our product accessible to all of our users.

We are committed to maintaining the integrity of our hiring process and ensuring a safe environment for all candidates. All communication for job offers from K Health will come from email addresses ending in @khealth.com. K Health will never ask you to provide financial information about yourself during the recruitment process. We will never use personal email accounts or other domains for official correspondence. Our official job postings are only listed on our official website and reputable job boards. Be cautious of job offers from sources other than these platforms.</div></div>

Executive Assistant and Office Manager

Mutinex

<div>
 
 
 About Us
 
 
 
 At Mutinex, we&rsquo;re not chasing unicorn status - we&rsquo;re building a sustainable, long-lasting business (think Bowhead Whale). We're an early-stage B2B SaaS company with a proven platform, trusted by big-name clients, and already generating millions in revenue.
 
 
 Our mission is bold: to build a universal business growth decision engine. Our platform empowers marketing, media, agency, analytics, and finance teams to organize, analyze, and action data at scale - unlocking and optimizing the true drivers of sustainable growth.
 
 
 We&rsquo;re a hybrid team spread across Sydney, Melbourne, and New York. We value open communication, diverse perspectives, and a culture of continuous learning and feedback.
 
 
 
 
 
 
 The Role
 
 
 
 This role sits at the heart of our new New York office. You&rsquo;ll spend part of your time as the on-the-ground executive support for our CEO, part of the time supporting the wider New York team on adhoc administrative tasks and the rest of your time as the operational backbone of our NY office.
 
 
 This is not a remote role - your physical presence in the office is core to what makes it work. You'll be the person who makes the space hum, the team feel looked after, and the CEO's New York days run without friction.
 
 
 You'll work closely with our Sydney-based Senior EA, who leads on CEO priority management and strategic coordination. Together, you'll operate as a two-person team around the CEO to ensure he&rsquo;s supported seamlessly across all time zones.
 
 
 We're in scale-up mode: growing fast, moving faster. This role has real visibility into senior leadership and business operations, and the right person will thrive on that energy.
 
 
 
 
 
 
 What You'll Do
 
 
 
 
 Executive &amp; Team Support
 
 
 <ul>
 <li>
 Support the CEO's New York calendar - scheduling, room and venue bookings, and day-of coordination
 </li>
 <li>
 Provide local life admin support - reservations, errands, and personal scheduling as needed
 </li>
 <li>
 Support the team and US President on ad hoc administrative tasks including travel arrangements
 </li>
 <li>
 Be a proactive, present resource for the CEO and team throughout the working day
 </li>
 <li>
 Liaise daily with the Senior EA in Sydney to ensure seamless priority handoffs across time zone
 
 s
 
 </li>
 </ul>
 
 
 
 
 
 Office Operations
 
 
 <ul>
 <li>
 Keep the New York office running smoothly, including supplies, vendors, maintenance, and space setup
 </li>
 <li>
 Own relationships with the landlord and any local service providers
 </li>
 <li>
 Ensure the office is consistently tidy, stocked, and welcoming
 </li>
 <li>
 Manage IT, building passes, and desk setup for new starters
 </li>
 </ul>
 
 
 
 
 
 Team &amp; Culture
 
 
 <ul>
 <li>
 Be the go-to person for the NY team's day-to-day needs
 </li>
 <li>
 Drive local team culture through events, celebrations, and offsites
 </li>
 <li>
 Support New York onboarding end-to-end - from desk and technology setup to first-day experience
 </li>
 </ul>
 
 
 
 
 
 What We're Looking For
 
 
 
 
 There's no perfect candidate - if you meet most of the criteria below and are excited about the role, we'd love to hear from you.
 
 
 
 
 
 <ul>
 <li>
 1-2 years of experience in an EA, administration office management, or operations role in a fast-paced environment (startup or scale-up experience a plus)
 </li>
 <li>
 Highly organized with exceptional attention to detail
 </li>
 <li>
 Calm under pressure and adaptable when priorities shift
 </li>
 <li>
 Proactive and solutions-oriented - you notice what needs doing before being asked
 </li>
 <li>
 Strong communicator, comfortable working with strong personalities and
 </li>
 <li>
 Discreet and professional with sensitive information
 </li>
 </ul>
 
 We believe skills can be developed - so if you bring a unique perspective and are eager to learn, we&rsquo;d love to hear from you
 
 .
 
 
 
 
 
 
 
 Why Work With Us?
 
 
 <ul>
 <li>
 
 Real Customer Impact:
 
 Your work directly shapes our platform and the success of our customers
 </li>
 <li>
 
 Challenging, Meaningful Work:
 
 Tackle complex data and infrastructure problems at scale
 </li>
 <li>
 
 Autonomy and Ownership:
 
 Drive initiatives end-to-end with support when you need it
 </li>
 <li>
 
 Learning and Growth:
 
 Collaborate with a thoughtful team of engineers and data scientists who love what they do
 </li>
 <li>
 
 Equity Ownership:
 
 All team members receive equity (ESOP)
 </li>
 <li>
 
 Parental Leave:
 
 12 weeks paid leave for the birth parent and 6 weeks for the secondary carer after 2 years
 </li>
 <li>
 
 Generous Time Off:
 
 20 days of annual leave to start, plus 5 extra days after your first year, and 1 additional day each year after that (up to 30)
 </li>
 <li>
 
 Work from Anywhere:
 
 Take your laptop and work from anywhere in the world for up to 6 weeks each year
 </li>
 </ul>
 
 
 
 
 
 We&rsquo;re Committed to Inclusion
 
 
 
 Mutinex is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants of all backgrounds, experiences, identities, and abilities.
 
 
 If you need adjustments or accommodations during the application process, just let us know, we&rsquo;re happy to support you.
 
 
 
 
 
 
 Ready to Join Us?
 
 
 
 If this sounds like a place where you&rsquo;d thrive, we&rsquo;d love to hear from you. Send us your resume and a short note about why this role excites you - we care more about what drives you than perfect formatting.
 
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