administrative support

SHANKAR DISTILLERS

We are seeking a highly organized and detail-oriented Remote Administrative Assistant to provide administrative and operational support to our team. In this work-from-home role, you will manage schedules, coordinate communications, organize documents, and assist with day-to-day administrative tasks to ensure efficient business operations. The ideal candidate is proactive, dependable, and able to work independently in a remote environment while maintaining a high level of professionalism.<h3>Responsibilities</h3><ul><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Answer and respond to emails, phone calls, and other business communications.</li><li>Prepare, edit, proofread, and distribute reports, presentations, and correspondence.</li><li>Maintain electronic filing systems and organize company documents.</li><li>Perform data entry and update databases with accurate information.</li><li>Coordinate virtual meetings, prepare agendas, and record meeting notes when required.</li><li>Assist with travel arrangements, expense reports, and vendor communications as needed.</li><li>Monitor office supplies, subscriptions, and administrative resources.</li><li>Support managers and team members with special projects and administrative requests.</li><li>Maintain confidentiality of sensitive company and client information.</li></ul><h3>Qualifications</h3><ul><li>High school diploma or equivalent required; Associate's or Bachelor's degree is a plus.</li><li>Previous experience as an administrative assistant, executive assistant, office assistant, or similar administrative role preferred.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational, multitasking, and time management abilities.</li><li>High attention to detail and accuracy.</li><li>Ability to work independently with minimal supervision.</li><li>Reliable high-speed internet connection and a dedicated home office.</li></ul>

Remote Administrative Assistant Full-Time / Part-Time (Remote)

Stratus Hydration, Inc.

Job Overview Stratus Hydration, Inc. is a forward-thinking company dedicated to providing innovative hydration solutions for health-conscious consumers. We specialise in a range of high-quality, sustainable products designed to support active lifestyles and promote overall wellness. We are currently seeking a highly organised and self-motivated Remote Virtual Assistant to join our team on a full-time basis. The ideal candidate will provide comprehensive administrative support to ensure our operations run smoothly and efficiently. This is a remote position based in the United States, offering the flexibility to work from your own dedicated home office. Position: Remote Virtual Assistant Employment Type: Full-Time Compensation: $34.00 - $36.00 USD per hour Responsibilities As a Virtual Assistant, you will be an integral part of our team, responsible for a wide range of administrative and support tasks. Your key duties will include: - Managing calendars, scheduling appointments, and coordinating meetings for senior staff. - Handling email correspondence, filtering messages, and responding to enquiries in a professional and timely manner. - Preparing and organising documents, reports, and presentations. - Performing data entry and maintaining company databases and filing systems. - Assisting with basic social media tasks, such as scheduling posts and monitoring engagement. - Conducting online research to support various company projects and initiatives. - Providing general administrative support to help streamline our day-to-day operations. Qualifications We are looking for a candidate who is proactive, reliable, and possesses excellent communication skills. The required qualifications include: - Proven experience working as a Virtual Assistant or in a similar administrative role. - Exceptional written and verbal communication skills. - Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. - Excellent organisational and time-management skills with the ability to prioritise tasks effectively. - The ability to work independently with minimal supervision and a high degree of discretion. - A reliable high-speed internet connection and a suitable home office setup. - Experience within the health, wellness, or consumer goods industry is highly desirable but not essential.

Remote Virtual Assistant

Aiden Auto

We are looking for a highly organized and dependable Remote Administrative Assistant to provide administrative and clerical support to our team. In this work-from-home position, you will manage schedules, handle communications, organize files, and assist with daily administrative tasks to ensure smooth business operations. The ideal candidate is detail-oriented, self-motivated, and able to work independently in a remote environment.<h3>Responsibilities:</h3><ul><li>Answer emails, phone calls, and respond to customer inquiries professionally.</li><li>Schedule appointments, meetings, and maintain calendars.</li><li>Prepare, edit, and organize documents, reports, and presentations.</li><li>Maintain digital filing systems and company records.</li><li>Perform data entry and update databases with accurate information.</li><li>Coordinate meetings and prepare meeting agendas and notes.</li><li>Assist with travel arrangements and expense reporting when required.</li><li>Order office supplies and coordinate with vendors as needed.</li><li>Support managers and team members with various administrative tasks.</li><li>Maintain confidentiality of sensitive company information.</li></ul><h3>Qualifications:</h3><ul><li>High school diploma or equivalent; associate's or bachelor's degree is a plus.</li><li>Previous administrative assistant, office assistant, or customer service experience preferred.</li><li>Strong knowledge of Microsoft Office (Word, Excel, Outlook) and Google Workspace.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time management abilities.</li><li>Ability to multitask and prioritize assignments effectively.</li><li>High attention to detail and accuracy.</li><li>Reliable high-speed internet connection and a dedicated home workspace.</li></ul>

Administrative Assistant (Remote – Work From Home)

Stello Products, Inc.

Virtual Assistant - Remote Job Overview Stello Products, Inc., a leading sign manufacturer since 1959, is seeking a highly organised and proactive Virtual Assistant to join our team. This is a fully remote, full-time position. For over 60 years, we have been specialising in a wide range of high-quality signage solutions for the highway industry, municipalities, and personal use. The ideal candidate will be a self-motivated professional who can provide exceptional administrative and operational support, contributing directly to our long-standing commitment to quality and service. You will play a crucial role in ensuring our operations run smoothly and our clients receive the outstanding support they expect. Responsibilities • Provide comprehensive administrative support, including managing calendars, scheduling meetings, and handling email correspondence. • Serve as a key point of contact for customer enquiries, delivering prompt, professional, and helpful responses via email and phone. • Assist with the processing of customer orders, tracking shipments, and maintaining accurate records. • Prepare and format reports, presentations, and other important business documents. • Maintain and update internal databases and customer relationship management (CRM) systems with accuracy. • Conduct online research to support various business needs, such as identifying potential clients or sourcing materials. • Perform other administrative tasks as required to support the efficiency of our team. Qualifications • Proven professional experience as a Virtual Assistant, Administrative Assistant, or in a similar role. • Exceptional written and verbal communication skills with a professional demeanour. • Strong organisational and time-management abilities, with a proven capacity to manage multiple priorities effectively. • High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. • Experience with online collaboration tools such as Slack, Zoom, or Microsoft Teams. • The ability to work independently and take initiative with minimal supervision. • A meticulous eye for detail and a proactive approach to problem-solving. • High degree of discretion and a commitment to maintaining confidentiality. What We Offer • A competitive hourly wage of $20 - $30 USD, commensurate with your experience. • The flexibility of a fully remote work environment. • An opportunity to be an integral part of a stable, reputable company with a rich history of success and a strong commitment to its employees and customers. • A supportive and professional team culture.

Virtual Assistant - REMOTE

Sony Music Entertainment

<div></div><div><div>Administrative Support</div><div></div><div>
Los Angeles</div></div>
 <div><div>About Sony Music Entertainment</div>

At Sony Music Entertainment, we fuel the creative journey. We&rsquo;ve played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We&rsquo;ve nurtured some of music&rsquo;s most iconic artists and produced some of the most influential recordings of all time.

Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we&rsquo;re committed to artistic integrity, transparency, and entrepreneurship.

Sony Music Entertainment is a member of the Sony family of global companies.

Seeking an Executive Assistant that will provide administrative support to an Executive in the Music Industry. This key support role functions as a trusted team member responsible for day-to-day administrative and operational activities. This individual will possess exceptional communication skills, ensure seamless execution of priorities, and operate with autonomy.
<h2 class="jobSectionHeader">
What you'll do:</h2>
<ul><li>Provide administrative support for the Executive, coordinating meetings, scheduling, and setting up client/staff meetings, lunches, and heavy calendar management in a fast-paced creative environment</li>
<li>Proactively anticipates needs and identifies opportunities to optimize time and impact</li>
<li>Adapt quickly to &ldquo;in the moment changes&rdquo;, ensuring continuous communication and coordination</li>
<li>Prepare for meetings &mdash; including agendas, briefings and follow-up actions</li>
<li>Responsible for booking travel, manage reservations, check-in for flights and be on standby when executive is traveling</li>
<li>Proactively organize and prioritize daily workload</li>
<li>Handle sensitive and confidential information with discretion</li>
<li>Assist with general office errands, support, and assist with various administrative tasks and projects as needed</li>
<li>Ad hoc projects and perform other duties as assigned.</li>
</ul><h2 class="jobSectionHeader">Who you are:</h2>
<ul><li>Outstanding organizational and time-management skills with the ability to manage competing priorities</li>
<li>Ability to deliver complex messages confidently &mdash; clear, concise, and professional</li>
<li>Superior interpersonal and relationship-building skills with the ability to communicate effectively across all levels of the organization</li>
<li>Action oriented problem solver that operates in a calm, steadfast, and detail-oriented manner</li>
<li>Proficiency with digital collaboration tools (Microsoft 365, Teams, Zoom, Concur, etc.).</li>
<li>Ability to navigate within a complex global organization with flexibility and resilience</li>
<li>Demonstrated ability to manage confidential and sensitive information with sound judgment</li>
<li>Stay calm and centered during moments of high pressure while maintaining a sense of urgency</li>
<li>Prior music or entertainment industry experience supporting senior level executives preferred</li>
</ul>
<div></div><h2 class="jobSectionHeader">What we give you:</h2>
<ul><li>You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day</li>
<li>A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best</li>
<li>An attractive and comprehensive benefits package including medical, dental, vision, life &amp; disability coverage, and 401K + employer matching</li>
<li>Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans</li>
<li>Investment in your professional growth and development enabling you to thrive in our vibrant community.</li>
<li>The space to accelerate progress, positively disrupt, and create what happens next</li>
<li>Time off for a winter recess</li>
</ul>
<div>Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.</div>

California based applicants have certain rights under California law. Please see our California Recruitment Privacy Policy for more details.<div><div><div>
The anticipated annual base salary does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.</div><div>
California Pay Range</div><div>
$130,000&mdash;$140,000 USD</div></div></div></div>

Executive Assistant

Loyola Marymount University

<div>The Senior Administrative Coordinator helps keep the Department organized and ensures that day-to-day operations run smoothly. The Senior Administrative Coordinator works with the Department Chair, Department faculty and students, BCLA Administrators, and other Senior Administrative Coordinators to facilitate the administrative work of the Department.
Position Specific Accountabilities
In collaboration with the Chair, manage the Department operating budget and other Department funds.
<ul><li>Collaborate with Chair regarding decisions of budget allocation and spending and determining feasibility of purchases and programming. (Supervision of the Department budget remains the responsibility of the Chair.)
</li><li>Track, monitor, and maintain files relating to Department expenses, including usage of work study hours.
</li><li>Submit necessary paperwork for purchases related to Department operations as well as other expenses (e.g., reimbursements, honorariums, reclassifications).
</li><li>Maintain up-to-date knowledge of University fiscal policies and procedures and interpret and apply fiscal policies to ensure Department compliance.
</li><li>Assist faculty with expense-related functions in Workday.
</li></ul>Manage all resources and operations necessary to the daily functioning of the Department.
<ul><li>Anticipate, identify, and resolve problems that affect the efficient flow of work within the Department.
</li><li>Manage and maintain conference and communal spaces within the Department, including maintaining and organizing supplies for the mail/copy room and kitchen.
</li><li>Assess and manage common equipment, office materials, office space, and other resources (e.g., telephones, RMP lines, ITS PSYC Village work-station computers) and assess and address needs of the Department.
</li><li>Serve as primary liaison between the Department and all on- and off-campus offices, departments, and vendors.
</li><li>Serve as primary point of contact for visitors to the Department, including students and off-campus guests. Answer general questions and refer visitors to appropriate faculty or resources as necessary.
</li></ul>Collaborate with Chair, faculty, and students to manage and oversee event coordination and Department meetings.
<ul><li>Coordinate and/or advise on coordination of Department events, which can include scheduling event days/times, creating and monitoring budgets, purchasing necessary items (e.g., food and drink, supplies for activities) for events, and creating marketing and publicity efforts (e.g., via email, flier, web posting).
</li><li>Manage, set-up, and arrange all items for event production; may include technology, seating, refreshments and awards.
</li><li>Serve as designated contact for guests and speakers, arranging and providing hospitality and on-site support.
</li><li>Serve as notetaker for Department meetings.
</li></ul>Coordinate Department communications.
<ul><li>Maintain the Department website including all schedule updates to reflect most recent schedule postings, faculty research lab descriptions, major/minor requirements, and course descriptions.
</li></ul><ul><li>Send weekly email reminders to faculty informing them of Department events and other deadlines/important information.
</li></ul><ul><li>Send monthly e-newsletters to all majors and minors.
</li></ul>Manage and supervise work study students to assist in daily Department operations.
<ul><li>Coordinate details of hiring process, including creating and posting job descriptions, reviewing resumes, holding interviews, and initiating hiring process in conjunction with Student Employment Services.
</li><li>Oversee all aspects of work study student employment, including training, supervision, evaluation, and timecard management and approval.
</li><li>Track Department work-study usage and update Chair to re-allocate additional funds if necessary.
</li></ul>Maintain records for the Department and faculty.
<ul><li>Maintain confidential files as necessary, including emergency contact information, birthdays, as well as any other confidential departmental documents.
</li><li>Compile and maintain records regarding syllabi, course descriptions, and final exams according to current University and College policies.
</li><li>Assist Chair with assessment activities, compiling and maintaining records as necessary.
</li></ul>Facilitate faculty recruitment/searches and the hiring/promotion process of tenure-line, term, and part-time faculty in cooperation with the Chair.
<ul><li>Assist Chair with search process for tenure-track and term faculty positions.
</li><li>Provide administrative support for part-time faculty hiring process and full-time faculty promotion process.
</li><li>Provide support for orientation for new full-time and part-time faculty on departmental resources, policies, and procedures.
</li></ul>Participate in shared governance of Bellarmine College of Liberal Arts and the University.
<ul><li>Participate in shared governance structures of the Bellarmine College of Liberal Arts as described in College Bylaws.
</li><li>May be called upon to participate in College or University initiatives or committees on an ad hoc basis, as determined in conjunction with Chair and the Dean.
</li><li>Represent the Department within the Bellarmine College of Liberal Arts community and at professional organizations, events or associations.
</li></ul>Perform other duties as assigned or requested.
Loyola Marymount University Expectations
Exhibit behaviors that support the mission, vision, and values of LMU and that demonstrate high standards of professional and ethical conduct. Demonstrate a commitment to outstanding customer service.
Requisite Qualifications
<ul><li>Typically a Bachelor&rsquo;s degree or equivalent experience, with the expectation to continue upgrading knowledge, skills, and abilities needed to perform the job responsibilities.
</li><li>Minimum 4 years of varied administrative and clerical experience, preferably in a university setting.
</li><li>Demonstrated knowledge in the areas of: customer service, event planning/ scheduling, office maintenance, copyright laws, &ldquo;fair use&rdquo; and other academic policies.
</li><li>Highly developed organizational skills including the ability to multi-task and be flexible
</li><li>Detail-oriented.
</li><li>Exemplary communication skills (both written and oral)
</li><li>Leadership skills and ability to take initiative
</li><li>Demonstrated computer competency; preferably knowledgeable of Microsoft Windows and Office.
</li></ul>The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
#HERC# #HEJ#
Staff Regular
Salary range
$25.87 - $32.31 Salary commensurate with education and experience.
Please note that this position may not be eligible for visa sponsorship now or in the future.
Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.) 
 
LMU is committed to providing equal access to employment opportunities and ensuring a comprehensive recruitment and selection process for all applicants. 
Individuals who require a reasonable accommodation to participate in any stage of the application, interview, or selection process may contact Human Resources at hr@lmu.edu or by phone at (310) 338-2723. Applicants who use relay services or other assistive communication technologies are welcome to utilize those services when contacting Human Resources. 
When contacting Human Resources, please include the job posting number, title of the position and department for which you are applying. Applicants are not required to disclose the nature of a disability or provide medical information when requesting an accommodation during the recruitment process. 
LMU will work with applicants in a timely and interactive process to identify and provide reasonable accommodations consistent with applicable federal and state law.</div>

Senior Administrative Coordinator

CVS Health

Position Overview: Are you looking for a flexible, rewarding opportunity to work from the comfort of your own home? We’re seeking motivated, detail-oriented individuals to join our dynamic team as Data Entry Clerk / Office Assistant. Whether you're just starting your career or bringing years of experience, this remote role offers the perfect platform to grow your skills, contribute meaningfully, and enjoy the freedom of a virtual workspace. In this position, you'll play a vital role in ensuring our operations run smoothly by accurately inputting and managing data, supporting administrative tasks, and assisting with various office functions. No matter your skill level, we provide comprehensive training and ongoing support to help you succeed. This is more than a job, it's an opportunity to develop valuable skills, enhance your professional profile, and work in a flexible environment that adapts to your lifestyle. Responsibilities: (All Levels)Accurately enter, update, and maintain data within our digital systemsAssist with digital document management, including filing, scanning, and organizing filesSupport administrative tasks such as email correspondence, scheduling, and customer inquiriesManage and track office supplies and digital resourcesPerform basic data verification and quality checksSupport team members with various remote administrative dutiesMaintain confidentiality and security of sensitive information Qualifications: (No Experience)High school diploma or equivalentStrong attention to detail and organizational skillsGood communication skillsTech-savvy with a willingness to learn new softwareReliable, self-motivated, and able to manage time effectively For Expert Candidates:  Develop and refine data management workflows for efficiencyPerform complex data analysis and generate detailed reportsTrain and mentor new team members remotelyCoordinate cross-departmental communication and projectsAssist in implementing remote work best practices and tools Entry-Level: 2+ Years of Relevant Experience)  2+ years of experience in remote data entry and administrative supportAdvanced proficiency in MS Office, Google Workspace, and relevant software (CRM, project management tools)Excellent organizational and multitasking abilitiesStrong problem-solving skills and adaptabilityAbility to work independently and lead remote projects Benefits and Perks:Health InsurancePaid Time Off (PTO) and Paid HolidaysRetirement PlansFlexible Work ArrangementsPaid Parental LeaveProfessional Development &amp; Certification OpportunitiesLife and Disability InsuranceEmployee Assistance Programs (EAPs)Wellness ProgramsPerformance Bonuses &amp; IncentivesEmployee Discounts &amp; PerksAn Inclusive, Safe, and Supportive Work Environment Work Environment:This fully remote position offers flexible hours, perfect for self-motivated individuals who excel in virtual settings. We provide comprehensive training and ongoing support to help you thrive. Join us and enjoy the freedom, flexibility, and growth opportunities of a remote career designed to fit your lifestyle. Non-Discrimination and Equal Opportunity StatementWe are an Equal Opportunity Employer and are dedicated to fostering an inclusive environment for all individuals. We celebrate diversity and do not discriminate based on race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, marital status, or any other protected characteristic under applicable law. All qualified applicants will receive consideration for employment without regard to these factors.

Data Entry Clerk / Office Assistant - All Levels

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