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administrative assistant 3 Jobs in Los Angeles

administrative assistant 3

administrative support

The Wonderful Company

<div>
 
 Company Description
 
 
 
 You may know us as FIJI Water, POM Wonderful, Justin Wine, Teleflora and Halos Citrus, but we&rsquo;re all Wonderful &ndash; and we have a great opportunity for an Administrative Assistant. We&rsquo;re looking to make the world a healthier place through an uncompromising commitment to the well-being of our employees and their families. We foster a collaborative workforce that encourages an entrepreneurial spirit and openness to change.
 
 
 The
 
 Administrative Assistant
 
 is a key contributor to the Human Resources team, providing seamless administrative support and ensuring uninterrupted coverage for the President, Senior Vice Presidents, and Executives of The Wonderful Company. This role requires a highly organized, professional, and resourceful individual who excels at managing diverse administrative and office management tasks while maintaining discretion and efficiency. The Administrative Assistant interacts extensively with company leadership, supporting strategic initiatives and contributing to a smooth, high-functioning executive environment. This position reports to the Sr. Director, Human Resources.
 
 
 This position will be based at our West Los Angeles, CA office. We work a hybrid schedule with an in-office requirement Monday-Wednesday and the option to work remotely on Thursday and Friday.
 
 
 
 Job Description
 
 
 
 <ul>
 <li>
 Provide essential coverage for Executive Assistants while they are out of the office or require additional support and coverage for receptionists on breaks and vacations.
 </li>
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 Utilize excellent organizational skills to maintain complex calendar management including meeting scheduling, travel arrangements, accommodations and other transportation plans.
 </li>
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 Demonstrate flexibility and adaptability by supporting a variety of projects and adjusting schedules as needed to meet evolving business and executive needs.
 </li>
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 Collaborate across teams to enhance office efficiency, communication, and overall workplace experience.
 </li>
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 Proactively manage and coordinate all executive floor requirements, from food stock to office essentials, ensuring leaders have everything needed for smooth operations and meetings.
 </li>
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 Coordinate and place building-wide grocery and snack orders in accordance with The Wonderful Company&rsquo;s snack program, ensuring consistent stock levels.
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 Ensure conference rooms are well-maintained and available for use.
 </li>
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 Coordinate and manage the new employee headshot program, ensuring timely scheduling, professional photography, and seamless integration into company records.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Minimum of 1 year of experience (internships applicable), with experience supporting Executives and participating in office management
 </li>
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 Four-year degree in Communications, Business Administrator, or a related field preferred
 </li>
 <li>
 Strong knowledge of Microsoft Office products with the ability to format presentations and develop basic reports.
 </li>
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 Proven ability to exhibit poise and confidence while aiding in a variety of functions.
 </li>
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 Possess high level of organization, attention to detail and discretion with a high sense of urgency.
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 Ability to handle matters of confidentiality with utmost tact and diplomacy.
 
 
 </li>
 </ul>
 Pay Range: $28.00 - $29.00 hour. Final compensation will be dependent upon skills &amp; experience.
 
 
 
 Additional Information
 
 
 
 <ul>
 <li>
 Thriving Wellness Community: Access to top-notch medical coverage comprehensive vision and dental plans, and a 401k with match eligibility to secure your financial future and including:
 </li>
 <ul>
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 24/7 online physician consultations
 </li>
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 virtual mental health resources
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 life coaching
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 engaging employee community groups
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 cash rewards for healthy habits and fitness reimbursements
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 library of on-demand fitness videos
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 </ul>
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 Career Advancement Opportunities: Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units.
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 Focused Learning and Development: Grow as a leader with our dedicated Learning and Organizational Development department, offering extensive resources like People Manager and leadership training, webinars, and eLearning courses.
 </li>
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 Empowering Mentorship Program: Connect with colleagues through our company-wide mentorship program to share goals, overcome challenges, and drive your career forward.
 </li>
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 Continuous Improvement Training: Participate in training that empowers all employees to learn and implement concepts that drive significant, positive change in the workplace.
 </li>
 <li>
 Building a Healthy Society: To date, our co-Founders Lynda and Stewart Resnick, through their foundations and The Wonderful Company, have invested more than $2.5 billion in education, health and wellness, community development, and sustainability initiatives across California&rsquo;s Central Valley, Fiji, and the world. In 2025, Wonderful ranked as #1 in PEOPLE&rsquo;s &ldquo;100 Companies That Care&rdquo; list and was named one of Fortune magazine&rsquo;s 100 Best Companies to Work For. To learn more about our corporate social responsibility efforts, visit csr.wonderful.com.
 </li>
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 Giving Back to the Community: Make a difference with Wonderful Giving, allowing you to allocate company-provided funds to up to three charities of your choice, and join Wonderful Neighbor to contribute to group service projects within our local communities.
 
 
 </li>
 </ul>
 Headquartered in Los Angeles, The Wonderful Company is a privately held $6 billion company dedicated to harvesting health around the world through its iconic consumer brands. The company&rsquo;s 10,000 employees worldwide are committed to bringing consumers everywhere the freshest, most wholesome pistachios, citrus and pomegranates; bottling the finest water and wines; and creating colorful bouquets that are sure to touch the heart. This commitment is reflected in the company&rsquo;s market share: Wonderful Pistachios&reg; is America&rsquo;s No. 1 tree nut and America&rsquo;s fastest-growing snack; Wonderful&reg; Halos&reg; is the No. 1 mandarin orange in America; POM Wonderful&reg; is the No. 1 100% pomegranate brand in America; FIJI&reg; Water is America&rsquo;s No. 1 premium imported bottled water brand; JUSTIN&reg; Wine has the No. 1 Cabernet Sauvignon in California; and Teleflora&reg; is the world&rsquo;s leading floral delivery service.
 
 
 The Wonderful Company&rsquo;s connection to consumers has health at its heart and giving back at its core. The company has a long-standing commitment to corporate social responsibility, including more than $1 billion invested in environmental sustainability; $65 million in charitable giving, education initiatives, and innovative health and wellness programs each year; and $143 million toward the construction of two charter school campuses in California&rsquo;s Central Valley. To view the current Corporate Social Responsibility report, visit www.wonderful.com/csr.
 
 
 To learn more about The Wonderful Company, its products and its core values, visit www.wonderful.com, or follow us on Facebook, Twitter and Instagram.
 
 
 The Wonderful Company is an Equality Opportunity Employer that provides opportunities for advancement. We are committed to creating a diverse workforce that embodies a deep culture of acceptance, equity, and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories.
 
 
 EEO is the law - click here for more information
 
 
</div>

Administrative Assistant, Floater Support

Robert Half

<div>
 
 We are looking for a dedicated and detail-oriented Administrative Assistant to join a dynamic Property Managment firm in Los Angeles, California. This contract position offers an exciting opportunity to work closely with senior leadership, providing essential support to ensure smooth operations. The ideal candidate will bring a proactive mindset, exceptional organizational skills, and the ability to handle multiple priorities in a fast-paced environment.
 
 
 
 
 
 Responsibilities:
 
 
 &bull; Provide executive-level administrative support to senior leadership, including managing schedules and coordinating meetings.
 
 
 &bull; Maintain organized systems for files, documentation, and other essential records.
 
 
 &bull; Handle sensitive and confidential information with the utmost professionalism and discretion.
 
 
 &bull; Assist with special projects and operational tasks, ensuring timely completion.
 
 
 &bull; Proactively anticipate needs and manage competing priorities efficiently.
 
 
 &bull; Communicate effectively with internal and external stakeholders, ensuring seamless collaboration.
 
 
 &bull; Perform data entry tasks with accuracy and attention to detail.
 
 
 &bull; Answer inbound calls and manage receptionist duties as needed.
 
 
 &bull; Support the preparation of reports, presentations, and other business materials.
 
 
 &bull; Ensure all administrative activities align with organizational goals and deadlines
 
 
 &bull; Bachelor&rsquo;s degree from an accredited institution is required.
 
 &bull; A minimum of 5 years of administrative experience, preferably supporting senior executives.
 
 &bull; Exceptional organizational skills and keen attention to detail.
 
 &bull; Strong problem-solving abilities and the capacity to work independently.
 
 &bull; Proficient in Microsoft Word and Excel; experience with QuickBooks is a plus.
 
 &bull; Outstanding written and verbal communication skills.
 
 &bull; Ability to multitask and effectively manage competing priorities.
 
 &bull; Detail-oriented approach with a team-oriented and positive attitude.
 
 TalentMatch
 
 &reg;
 
 
 
 
 &shy;Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Administrative Assistant

Weingart Center

<div><h4 class="jobSectionHeader">JOB SUMMARY:</h4>
The Administrative Assistant will provide administrative support to the Director of Programs and Services, as well as all programs in general, manage funder and other reporting duties and handle other projects as assigned.
<h4 class="jobSectionHeader">
ESSENTIAL FUNCTIONS INCLUDE, but are not limited to following:</h4><h4 class="jobSectionHeader">
Secretarial</h4>
Provide secretarial, clerical and administrative support to the 3 Programs Directors.

Manage purchase orders and expense reports when needed.
<h4 class="jobSectionHeader">
Program Reporting/Data Collection/Contract Compliance</h4>
Maintain a report calendar and produce necessary reports for the Department.

Produce demographic, service and certain financial reports required by funders, as well as internal reports.

Coordinate and monitor data collection from programs.

Assist with contract compliance.
<h4 class="jobSectionHeader">
Special Projects/Other Duties</h4>
Assist the Directors on a wide range of special projects and with other duties that may be assigned.

Program troubleshooting when necessary.

Conduct tours of the Center. Programs department supplies and distribution management.

Maintain and control files and filing systems.

Work with volunteers when directed

Assist with the maintenance of the client boutiques

Report for work as scheduled

And other duties as assigned.

Ability to work effectively with co-workers, customers and others by sharing ideas in a constructive and positive manner; listening to and objectively considering the ideas and suggestions from others; keeping commitments; keeping others informed of work progress, timetables and issues constructively to find mutually acceptable and practical business solutions; addressing others by name, title or other respectful identifier, and respecting the diversity of our work force in actions, words and deeds.
<h4 class="jobSectionHeader">
PHYSICAL AND MENTAL REQUIREMENTS AND WORK ENVIRONMENT:</h4>
Sitting and standing for long periods of time, along with being able to move to various physical locations in the complex.

Ability to see, hear, and talk clearly to receive instructions and to give instructions.

Ability to operate a computer efficiently. Must be able to operate all types of office equipment.

Work indoors in temperature-controlled environment.

Complex reading and writing skills. Ability to read, punctuate, proof, and analyze complex reports.

High level concentration and attention to detail for extended periods of time required.

Ability to quickly organize and communicate thoughts and to understand communications from others.

Ability to work independently, with others, around others, have verbal contact with others, face-to-face contact with others and prioritize work and make decisions.

Ability to communicate effectively with individuals in the organization, on the Board, and outside providers and consultants.
<h4 class="jobSectionHeader">
KNOWLEDGE, SKILLS AND ABILITIES:</h4>
Typing speed of 65-70 wpm and ability to operate basic office equipment.

Strong computer skills (proficient in the use of word processing and spreadsheet software (Microsoft Word, WordPerfect, Excel or Lotus a plus).

Excellent writing and oral communication skills.

The ability to manage several projects simultaneously.

Excellent interpersonal skills to interact with personnel at all levels in the organization and relate well to contacts outside the organization.

Exercises discretion and holds confidential any business and personnel matters pertaining to the Weingart Center Association.

Sensitive to the needs of low income and homeless clients.

Flexibility in meeting deadlines and adjusting to changing priorities.
<h4 class="jobSectionHeader">
EDUCATION/TRAINING AND EXPERIENCE:</h4>
B.A. or equivalent preferred.

Minimum 3 years&rsquo; experience providing administrative support to upper management. Demonstrated abilities in management of multiple projects and priorities essential.
<h4 class="jobSectionHeader">
About WEINGART CENTER ASSOCIATION</h4>
As one of the best comprehensive human services organizations in the western United States, Weingart Center is committed to removing barriers that keep people from housing. With multiple Interim and Permanent Supportive Housing solutions throughout the greater Los Angeles area, Weingart Center addresses the needs of seniors, Veterans, women, members of the LGBTQAI+ community, the formerly incarcerated, and many others experiencing homelessness. All Weingart Center housing solutions include comprehensive wraparound services, which are designed to help clients overcome challenges and clear the way for a fulfilling life.</div>

Fulton Management

<div>
 
 
 Administrative Assistant
 
 
 
 
 Fulton Management
 
 
 
 
 Los Angeles, CA (On-site)
 
 
 
 
 
 
 
 Fulton Management
 
 is a well-established entertainment business management firm serving high-net-worth individuals in the television and film industry, with additional clients in digital media and content creation. Our foundation is rooted in traditional entertainment business management, public accounting discipline, and long-term client relationships.
 
 
 
 
 
 We are looking for a reliable, detail-oriented
 
 Administrative Assistant
 
 to provide administrative support to the firm.
 
 
 
 
 
 
 About the Role
 
 
 
 This role is a great fit for someone who enjoys a fast-paced office environment and supporting a team. The Administrative Assistant helps keep daily operations running smoothly and provides support to leadership and staff.
 
 
 
 
 
 The ideal candidate is organized, dependable, and able to handle multiple tasks while maintaining a professional attitude.
 
 
 
 
 
 
 Key Responsibilities
 
 
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 Provide administrative support to Executives and team members
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 Help manage schedules, calendars, and meetings
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 Assist with office operations, supplies, and general organization
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 Support with incoming and outgoing mail and deliveries
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 Support staff with administrative tasks and projects as needed
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 Run occasional errands (reliable transportation required)
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 </ul>
 
 
 
 
 
 Qualifications
 
 
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 1&ndash;3 years of administrative or office experience preferred
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 Strong organization and multitasking skills
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 Professional and dependable
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 Good written and verbal communication skills
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 Proficient in Microsoft Office (Word, Excel, Outlook, Teams)
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 Able to prioritize tasks and meet deadlines
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 Positive attitude and team player
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 </ul>
</div>

Premier Shop

Job OverviewWe are seeking a highly organized and detail-oriented Office Assistant to join our team. The ideal candidate will provide administrative support to our office operations and be responsible for ensuring the smooth day-to-day functioning of our office. This role is perfect for someone who is comfortable working with computer related work. With detail oriented. Organized and learn fast.Duties-Basic quickbook knowledge is big Plus. - Maintain accurate and up-to-date records, files, and databases. - Update prouduct info on website, take basic pictures, update pricing. pack small boxes, Provide administrative support to the office, including answering phones, and responding to inquiries. - Manage office supplies and equipment, and order necessary items as needed. - Perform various tasks related to office management, including data entry, mailings, and correspondence. - Provide exceptional customer service and handle client inquiries and concerns. - Maintain a clean and organized office environment. - Provide support to the personal assistant as needed. - Demonstrate strong phone etiquette and utilize administrative skills to manage and prioritize tasks.Requirements-Basic quickbook knowledge is big Plus. - High school diploma or equivalent required. - Proficiency in Microsoft Excel - Experience in an office setting is a plus. - Ability to work independently and as part of a team. - Strong organizational skills and attention to detail. - Ability to maintain confidentiality and handle sensitive information. - Excellent phone etiquette and administrative skills. As an Office Assistant, you will play a vital role in the day-to-day operations of our office. If you are a detail-oriented and customer-focused individual, we encourage you to apply for this exciting opportunity.Job Type: Full-timePay: $20.00 - $22.00 per hourLanguage:<ul><li>English Fluently (Required)</li></ul>Ability to Commute:<ul><li>Los Angeles, CA 90014 (Required)</li></ul>Work Location: In person

Office Assistant / book keeping - Ecomerce

Guggenheim Securities

<div>
 
 Job Description
 
 
 
 Guggenheim Securities
 
 
 Position Summary
 
 
 Guggenheim is seeking a proactive Administrative Assistant to support its Investment Banking team in Los Angeles. Reporting to the Director of Investment Banking Administration, this person will help to support executives in all administrative functions to increase the time they dedicate to leadership responsibilities. The ideal candidate must exercise excellent judgment, have exceptional communication skills, demonstrate strong customer service and professionalism, and handle numerous projects and a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting junior level executives and be comfortable interacting with other high-level members of the team and external clients in a fast-paced, ever-changing environment.
 
 
 The Administrative Assistant position is in Los Angeles.
 
 
 
 Essential Job Functions
 
 
 
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 Assist with clerical, administrative and all business details
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 Assist with incoming calls and direct to appropriate parties
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 Assist in managing complex calendars across different time zones
 </li>
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 Assist in internal and external meetings and conference presentations including catering ordering/set-up &amp; cleanup
 </li>
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 Assist in managing travel arrangements and preparing itineraries
 </li>
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 Process heavy volume of expense reports
 </li>
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 Perform other related duties as assigned or requested
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Proficiency in Microsoft Office, Outlook, PowerPoint, Word and Excel
 </li>
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 Knowledge of Workday preferred but will train
 </li>
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 Strong interpersonal, organizational, communication and problem-solving skills
 </li>
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 Strict attention to detail with ability to prioritize issues appropriately
 </li>
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 Detail-oriented and able to multi-task in a fast-paced environment
 </li>
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 Hands-on and willing to roll up sleeves to perform all responsibilities needed to ensure success
 
 
 </li>
 </ul>
 
 Basic Qualifications
 
 
 
 <ul>
 <li>
 Undergraduate degree in Business or a related field
 </li>
 <li>
 3-5 years related administrative experience preferred
 
 
 </li>
 </ul>
 Work Location
 
 
 <ul>
 <li>
 4 days in office, 1 day remote
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Guggenheim Securities is the investment banking and capital markets business of Guggenheim Partners, a global investment and advisory firm. Guggenheim Securities offers services that fall into four broad categories: Advisory, Financing, Sales and Trading, and Research. Guggenheim Securities is headquartered in New York, with additional offices in Chicago, Boston, Atlanta, San Francisco, and Houston.
 
 
 For applicants applying to our California offices, we will consider for employment qualified applicants with arrest and conviction records in accordance with applicable local ordinances.
 
 
 For more information, please visit GuggenheimSecurities.com, follow us on LinkedIn or contact us at GSLateralRecruiting@guggenheimpartners.com or 212.518.9200.
 
 
 
 Guggenheim Securities, LLC (&ldquo;GS&rdquo;) does not accept unsolicited resumes or applications. GS considers any resume or application to be unsolicited if (a) received from an entity or individual without a current recruiting agreement with GS or (b) submitted to anyone at the firm other than through the process set forth in the recruiting agreement between GS and the submitting entity or individual, and GS will not pay a fee to any entity or individual for such submission.
 
</div>

Administrative Assistant - Investment Banking

cheryl Younger, artist

Overview Join a vibrant and creative environment as an Administrative Assistant supporting a talented artist photographer. This dynamic role offers the opportunity to be the backbone of daily operations, ensuring smooth workflows. You'll manage essential administrative tasks, and provide vital support to help bring artistic visions to life. If you thrive in a fast-paced setting and possess excellent organizational skills, this position is your chance to contribute to a thriving creative enterprise while honing your professional skills. (AI generated)Duties for this position will include as defined by Artist Employer:<ul><li>Organize and archive photos and paper files. Trouble shoot computer issues if needed. Maintain and coordinate hard drives and archives, and update website as it develops.</li><li>Research Skills will be helpful for locating data in historic sources.</li><li>At this point, we are creating a couple of books, Photoshop, Indesign and any experience with book Publishing and marketing will prove helpful.</li><li>Excellent organizational skills with the ability to prioritize tasks efficiently in a busy environment</li><li>This position offers an opportunity to be part of a creative team that values dedication, organization, and vibrant energy. Your skills will define you role. If you're motivated by supporting artistic endeavors through meticulous administration and, we invite you to apply!</li></ul>Pay: $20.00 - $25.00 per hourWork Location: In person

Administrative Assistant for a Artist Photographer

Explore 398+ Administrative support in Los Angeles this April. Find roles across top companies and apply now to boost your career.

398 administrative support jobs In Los Angeles

Administrative Assistant, Floater Support

Administrative Assistant

Administrative Assistant

Administrative Assistant

Office Assistant / book keeping - Ecomerce

Administrative Assistant - Investment Banking

Administrative Assistant for a Artist Photographer