administrative assistant

accounting administrative assistant Jobs in Los Angeles

accounting administrative assistant

administrative assistant (senior level) Jobs in Los Angeles

administrative assistant (senior level)

administrator, operations & finance Jobs in Los Angeles

administrator, operations & finance

assistant library administrator Jobs in Los Angeles

assistant library administrator

administrative support

Carpenters Services Administrative Corporation

Classification/Status: Non-Exempt &ndash; Full TimeReporting To: Administrative Manager and Travel CoordinatorOverview:The Administrative Assistant, under the general direction of the Administrative Manager and the Travel Coordinator, provides comprehensive administrative support to the CSAC Executive Management team and Western States Carpenters Training Fund (WSCTF) leadership. This role is responsible for performing a broad range of administrative duties, including, but not limited to, preparing correspondence and reports, managing filing systems, answering and directing telephone calls, greeting visitors, and developing forms, documents, spreadsheets, and presentations. The position also involves responding to non-routine inquiries and handling confidential and sensitive information with discretion.Additional responsibilities include coordinating travel arrangements for WSCTF instructors, apprentices, and members attending career fairs, seminars, meetings, and training programs, as well as providing support on special projects as assigned. This position requires the ability to effectively collaborate with a diverse group of executive and senior-level professionals across all levels of the organization. Strong organizational skills and the ability to exercise independent judgment in prioritizing and managing a varied workload are essential. This is a non-exempt, full-time position with a standard work schedule of Monday through Friday, 8:00 AM to 5:00 PM.Position Functions and Responsibilities:&middot; Provide administrative support to Administrative Manager, CSAC Executive and Management Teams and WSCTF Leadership&middot; Coordinate all travel for WSCTF instructors, apprentices, members and DET Programs&middot; Coordinate all aspects of DET programs from registration to requesting stipend checks&middot; Maintain and update master travel calendar timely and efficiently&middot; Provide administrative support to apprenticeship training centers as requested&middot; Respond and communicate in a timely, effective and professional manner, both verbally and in writing&middot; Provide all backup for WSCTF travel transactions to reconcile monthly corporate credit card statements&middot; Run reports in TRAIN to assist the Regional Council with DET programs&middot; Run weekly next class report for WSCTF&middot; Request airline refunds for cancelled flights&middot; Perform other related administrative duties as required and assigned&middot; Assist Administrative Manager with other ad-hoc projects as neededRequired Qualifications and Skills:&middot; Minimum of three (3) years of administrative support experience in a fast-paced environment&middot; Strong written and verbal communication skills&middot; Proficiency in Microsoft Office (Word, Excel, Outlook)&middot; High level of integrity, discretion, and professionalism in handling confidential information&middot; Detail-oriented with strong organizational and proofreading skills&middot; Excellent interpersonal skills; ability to work effectively with all levels of staff and external stakeholders&middot; Ability to manage multiple priorities, meet deadlines, and support concurrent projects&middot; Professional demeanor, including phone etiquette and presentation&middot; Ability to work independently while contributing to a collaborative team environment&middot; Self-motivated with strong accountability and ownership of work&middot; Ability to support meetings, events, and seminars as needed&middot; Knowledge of HIPAA regulations a plus&middot; Bilingual in English and Spanish (spoken and written) preferred&middot; High school diploma preferred, but not requiredSupervisory Responsibility:&middot; This position has no supervisory responsibilities.Work Environment/ Physical Demands&middot; While performing the duties of the job, the employee regularly works in an office setting.&middot; While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel or operate objects, tools or controls, and to reach with hands and arms. The employee is frequently required to stand, talk and hear.&middot; Ability to lift 10-30 pounds when necessary.&middot; The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Travel&middot; Minimal to no travel. Occasional travel to business related events, offices and/or seminars may be required.NOTE:The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similarly related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. CSAC is an equal opportunity employer and encourage applications from all qualified candidates regardless of gender, race, ethnicity, national origin, age, sexual orientation, marital status, religion, disability or any other classification protected by law.Job Type: Full-timePay: $24.49 - $26.37 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Experience:<ul><li>Administrative: 3 years (Required)</li><li>Administrative Assistant: 3 years (Required)</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Work Location: In person

Administrative Assistant

Skirball Cultural Center

<div>Title: Administrative Assistant (Senior Level) 
Department: Hospitality &amp; Private Events 
Reports To: Vice President of Hospitality and Private Events 
FLSA Status: Non-Exempt 
Compensation: $25 - $28 per hour
SUMMARY
The Administrative Assistant (II/III) provides comprehensive administrative, clerical, and high-level operational support to the Hospitality &amp; Private Events department. This role balances frontline reception and event coordination with complex financial tracking, vendor management, and executive-level support for the Vice President. 
 
ESSENTIAL DUTIES &amp; RESPONSIBILITIES
1. High-Level Leadership &amp; Executive Support
<ul><li>Gatekeeping: Act as the primary point of contact for the Vice President; manage complex calendars and prioritize leadership time effectively.</li><li>
Logistics: Coordinate executive travel, meeting materials, expense reimbursements, and high-stakes presentations.</li><li>
Governance: Maintain sensitive office files, including contracts, donor/client records, union meeting materials, and corporate documents.</li><li>
Project Oversight: Provide administrative leadership for cross-departmental efforts, ensuring effective tracking, reporting, and communication.
</li></ul>2. Event Coordination &amp; Scheduling
<ul><li>Booking Logistics: Coordinate department booking events and in-house meetings, and internal events including event space, refreshments, and A/V requirements.</li><li>
Event Documentation: Generate and distribute Event Order Confirmations (EOs) to ensure all internal departments are aligned, create and distribute food labels, event directional signage, and is also in charge of digital signage.</li><li>
Tours: Assist with Group tour packages and booking working alongside Onsite Dining Manger and Lead.</li></ul>
3. Financial Administration &amp; Reporting
<ul><li>Accounts Receivable/Payable: Manage vendor relations for A/P; maintain the A/R ledger and aging reports.</li><li>
Budgetary Oversight: Monitor expenses against the department budget; process invoices and check requests.</li><li>
Reporting: Prepare specialized month-end accounting reports for Private Events, Internal Events and Onsite Dining.
</li></ul>4. Departmental Operations &amp; Reception
<ul><li>Frontline Support: Serve as department receptionist; meet, greet, and escort visitors; respond to client inquiries via phone and email.</li><li>
Clerical Excellence: Prepare routine and complex correspondence, reports, and mailings.</li><li>
Office Operations: Maintain office efficiency by organizing, cleaning, and repairing equipment.</li><li>
Records Management: Establish and maintain digital and physical filing systems; lead the digitization of historical files.
</li><li>Special Projects: Attends all assigned meetings, included but not limited to weekly sales meetings for EO updates and distribution, monthly Marketing meetings, Admin circle meetings.<ul><li>
Responsible for taking notes and preparing a summary for distribution to HPE Leadership.</li><li>
Will create all request forms for marketing needs and maintain special projects calendar.</li></ul></li></ul>
QUALIFICATIONS &amp; EXPERIENCE
<ul><li>Experience: Minimum 4-7 years of administrative experience, with specific background in social, corporate, or nonprofit event environments.</li><li>
Technical Skills:<ul><li>
Required: Proficiency in Financial Edge (financial/event software).</li><li>
Preferred: Previous experience with Ungerboeck (Momentus).</li><li>
Tools: Expert knowledge of Office 365 (Word, Excel, Outlook) and Adobe Acrobat/Foxit PDF Reader. Must be able to type 50 wpm</li></ul></li><li>
Communication: Superior editing, proofreading, and verbal communication skills; English fluency is a required.</li><li>
Attributes: High level of discretion, strong attention to detail, and the ability to work independently and cross-functionally.</li><li>
Flexibility: Ability to work evenings and weekends as required by the event schedule.</li></ul>
PHYSICAL REQUIREMENTS
<ul><li>Substantial time spent sitting, standing, and communicating in person, on the telephone, and online conference systems.</li><li>
Occasional lifting and carrying of event materials or records up to 25 pounds.</li></ul></div>

Administrative Assistant (Senior Level)

The Miracle Project

<div>Employment Type: Non-Exempt. Part-Time

Location: Primarily Remote; Beverly Hills/Mid-Wilshire Area as needed

Schedule: Flexible, approx. 16 hours per week 
Job Summary 
The Administrator, Finance &amp; Operations provides dedicated administrative and operational support to the Director of Finance &amp; Operations at The Miracle Project (TMP). This role handles the day-to-day execution of financial, operational, and administrative tasks that keep the organization's systems running accurately and on time. The ideal candidate has exceptional attention to detail, thrives in process-driven, heads-down work, and is comfortable in a support role without client-facing responsibilities. Reporting exclusively to the Director of Finance &amp; Operations, this position is essential to maintaining organizational accuracy, compliance readiness, and administrative efficiency. 
Roles &amp; Responsibilities 
Finance &amp; Billing
<ul>
<li>Process weekly class charges, ensuring billing is completed accurately and on time.</li>
<li>Submit monthly Regional Center billing and prepare Self Determination Program (SDP) invoices for review, maintaining organized records of all submissions.</li>
<li>Enter and maintain data in the organization's payment tracker, keeping records current and accurate.</li>
<li>Flag all outstanding balances and any billing discrepancies or irregularities.</li>
<li>Coordinate with the Program Manager to follow up with families regarding pending payments, expired payment methods, or outstanding invoices to their payors.</li>
<li>Prepare vendor invoices on an as-needed basis for review and signature.</li>
<li>Maintain organized financial files and records in accordance with the organization's document retention policies.</li></ul> 


Operations &amp; Compliance
<ul>
<li>Support in maintaining the Master Compliance Calendar, tracking deadlines, renewal dates, and filings, and send timely reminders to the Director.</li>
<li>Monitor insurance policy expiration dates and alert the Director of Finance &amp; Operations in advance of upcoming deadlines.</li>
<li>Organize and maintain digital filing systems, including folder cleanup, archiving, and consistent naming conventions.</li>
<li>Update organizational databases and records as directed.</li>
<li>Assist with compliance filings, contractor documents, vendor agreements, and certificates of insurance as directed.</li>
<li>Work with the program team to record and cross-check weekly attendance, and assist with monthly audits.</li>
<li>Pick up mail from the office location as needed, scan, and distribute to the appropriate staff member.</li>
<li>Prepare and make bank deposits as directed.</li>
<li>Provide general administrative support as directed, including document routing and follow-up on outstanding items.</li></ul> 


HR Administrative Support
<ul>
<li>Assist with maintaining organized HR records and files in compliance with organizational policies and applicable regulations.</li>
<li>Support tracking of required compliance training completion records (e.g., CPRA, HIPAA, Mandated Reporter) as directed.</li>
<li>Assist with annual compliance acknowledgment distribution and tracking (e.g., Conflict of Interest, Whistleblower Policy) as directed.</li></ul> 


Qualifications: 
Required
<ul>
<li>Exceptional attention to detail and accuracy; takes pride in precise, thorough work.</li>
<li>Strong organizational skills with the ability to manage multiple tasks, deadlines, and filing systems simultaneously.</li>
<li>Proficiency in Google Workspace (Drive, Docs, Sheets).</li>
<li>Experience with QuickBooks, Mindbody, Zoom, and Neon One, or demonstrated ability to learn new platforms quickly.</li>
<li>Demonstrated experience with digital file management, database entry, and document organization.</li>
<li>Ability to work independently and reliably with minimal supervision in a remote environment.</li>
<li>Discretion and confidentiality when handling sensitive financial, HR, and organizational information.</li>
<li>Comfort working in a behind-the-scenes, process-driven role without client interaction.</li></ul> 


Preferred (but not required)
<ul>
<li>Prior experience in a nonprofit administrative support role.</li>
<li>Knowledge of Regional Center billing or Self Determination Program processes.</li>
<li>Experience with compliance tracking, insurance documentation, or contract management.</li></ul> 


Working Conditions:
<ul>
<li>Part-time, 16 hours per week to start, with potential for expanded hours based on organizational need and performance.</li>
<li>Schedule is determined in coordination with the Director of Finance &amp; Operations.</li>
<li>This is a primarily remote position. Occasional in-person visits to the Beverly Hills/Mid-Wilshire area office are required for errands such as mail pickup and bank deposits.</li>
<li>This role requires consistent availability and responsiveness during agreed-upon working hours.</li></ul> 


The Miracle Project is a fully inclusive theater, film, and expressive arts program focused on building communication, self-esteem, and life skills for neurodivergent, disabled, and nondisabled individuals. Through shared experiences with peers and volunteers, individuals with diverse backgrounds, communication styles, and abilities find their voice, develop their talents, and rehearse for life.</div>

Administrator, Operations & Finance

Consulate General Of Canada

Location: Consulate General of Canada, Los AngelesLevel: LE-A1 (Clerical)Program: Immigration, Refugees and Citizenship Canada (IRCC)Date posted: June 4, 2026Closing date: June 30, 2026Employment Tenure: Temporary: contracts are generally ~ 6 months with a maximum of 125 days worked per calendar year.Area of Selection:This posting is open to all applicants legally residing in the Los Angeles metropolitan area year-round.Temporary Employment:The Consulate General of Canada periodically hires temporary employees for casual, short-term employment. Temporary employees are part of the Locally Engaged Staff (LES). Temporary employees may be hired on a short-term basis to replace employees on leave, to help with excessive workloads, or to meet unforeseen, immediate and temporary operational requirements. Temporary employees may not work more than one hundred and twenty-five (125) days in a calendar year.Conditions of employment (must be met):Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.&middot; Valid work authorization: ability to obtain and hold a valid work authorization covering the entire employment period.&middot; Security screening: obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.Please note that the Consulate General of Canada in Los Angeles does not sponsor work authorizations directly or indirectly.Operational Requirements:Administrative Support Positions:&middot; Fluency in English required (oral, reading and writing).&middot; Most administrative support positions are on a full-time (FT) basis.&middot; Normal full-time hours of work for temporary employment are in accordance with the Terms and Conditions of Employment for Locally Engaged Staff (LES) in the United States, which are 37.5 hours per week, Monday &ndash; Friday (7.5 hours daily with core hours between 9-3 pm).&middot; Part-time hours may be available depending on operational needs (e.g. 2-4 days per week or fewer than 7.5 hours per day).&middot; Positions generally require a commitment from a few weeks to a few months. The hiring manager provides details on the weekly time commitment as well as the duration of the contract.IRCC Position Details:&middot; Provide clerical support services including entering and validating information in departmental online systems.&middot; Provide routine information and assistance to internal and external clients to facilitate their compliance with requirements, or their understating of application processes.&middot; Review applications and documents including quality assurance checks, with attention to detail. Processing fee payments and preparing documents for fee refunds.&middot; Maintain filing systems, using internal systems, and accessing departmental websites to search or track information.&middot; Utilize office equipment such as computers, photocopiers, scanners, and specialized printers.&middot; Ability to sit for long periods, to bend and lift to place/retrieve files and to walk delivery materials to points within the section or mission.&middot; Ability to communicate in French is considered an asset.How to Apply:Interested candidates must submit a resume and a letter of interest to lnglsjobopportunities@international.gc.ca by the closing date and time. The letter of interest must:&middot; State the applicant&rsquo;s current availability including full time or part time and hours available.&middot; Confirm how applicant meets the area of selection and residency in the Los Angeles metropolitan area.&middot; State whether applicant already has a Government of Canada security clearance. Please provide the level of clearance and the issuing authority. Mission Security can verify clearance; and&middot; Confirm ability to work in the United States - US Citizen or Legal Permanent Resident (LPR).Hiring managers review candidate information as needs arise and may contact candidates to meet and discuss potential positions.Pay: $31.08 per hourWork Location: In person

Program Support (Temporary) - Immigration, Refugees and Citizenship Canada (IRCC)

Lucas Museum of Narrative Art

<div><div>ABOUT THE LUCAS MUSEUM OF NARRATIVE ART</div>
<div>Opening in September 2026, the Lucas Museum of Narrative Art is dedicated to illustrated storytelling. Founded by George Lucas and Mellody Hobson, the museum&rsquo;s collection features works by artists including Norman Rockwell, Kadir Nelson, Jessie Willcox Smith, N. C. Wyeth, Beatrix Potter, Judith F. Baca, Frida Kahlo, and Maxfield Parrish; as well as comic art legends such as Winsor McCay, Jack Kirby, Frank Frazetta, Alison Bechdel, Chris Ware, and R. Crumb; and photographers Gordon Parks, Henri Cartier-Bresson, and Dorothea Lange. The Museum also houses the Lucas Archives, containing models, props, concept art, and costumes from Lucas&rsquo;s filmmaking career.</div>
<div></div>
<div>Designed by Ma Yansong of MAD with a landscape by Mia Lehrer of Studio-MLA, the Museum is in Exposition Park, Los Angeles, on an 11-acre campus that includes new green space and a 300,000-square-foot building with galleries, two theaters, a library, restaurant, caf&eacute;, retail store, and community spaces.</div><div></div><div> 
POSITION SUMMARY

The Lucas Museum seeks an enthusiastic, detail-oriented, and strategic Executive Assistant to support the Chief of Staff and Deputy Director (CSDD). The Executive Assistant plays a key role supporting institutional priorities in a developing organization. The ideal candidate is nimble, highly responsible, trustworthy, and flexible. This position offers the opportunity to be engaged with diverse, dynamic teams, as well as external stakeholders and guests who will need high-touch engagement and communication.
This position is responsible for confidential and time-sensitive materials and the management of the CSDD schedule, travel, and administration.
The Executive Assistant is also responsible for the Chief Financial Officer&rsquo;s (CFO) schedule and expenses.
</div><h3 class="jobSectionHeader">RESPONSIBILITIES</h3><div>
<ul><li>Manages CSDD correspondence, calendar, scheduling, meetings, expenses, and all related requests and routing of items as appropriate. Considerable discretion and confidentiality and ability to prioritize in alignment with portfolio goals in vetting requests required</li>
</ul><ul><li>Manages CFO&rsquo;s calendar and expenses</li>
</ul><ul><li>Manages CSDD and CFO&rsquo;s business travel, including reservations, itineraries, and scheduling meetings</li>
</ul><ul><li>Manages processes for high-touch tours and ticket requests. Maintains calendar, coordinates with internal tour leads and staff, and ensures responsive and welcoming communication with guests so they feel the highest-level of care and attention to detail. Tracks engagement in Tessitura and updates records when appropriate</li>
</ul><ul><li>Proactively manages and assists with scheduling and meeting logistics, including preparing for technical requirements, drafting agendas, ordering food, etc.</li>
</ul><ul><li>Drafts letters, talking points, and correspondence as assigned by CSDD</li>
</ul><ul><li>Oversees and leads special projects, research assignments, and other duties as assigned</li>
</ul></div><h3 class="jobSectionHeader">CORE COMPETENCIES</h3><div>
<ul><li>Analytical Rigor: Simplifies complex problems by using critical thinking to evaluate problems, gathering information, incorporating multiple perspectives, understanding causes, and identifying best-possible solutions. Invests time in planning, discovery, and reflection to drive better decisions and more efficient implementations. Adopts an audience-centric approach, understanding the needs of the audience and incorporating them, as appropriate, into the decision</li>
<li>Courageous Communication: Intentionally works well with others both on the team and cross-functionally to achieve individual, team, department, or organizational goals. Values diverse input and working with others as a way to achieve the best output possible</li>
<li>Collaborative Excellence: Displays courage when handling difficult conversations and genuinely and intentionally communicates. Relays key messages effectively, targeted to specific audiences. Identifies others' communication styles and perspectives, adjusting language and approach accordingly. Employs active listening to understand, rather than reply. Asks for, integrates, and values feedback from team, peers, and leaders</li>
<li>Adaptive Resilience: Thrives and grows in a rapidly changing and complex environment. Displays flexibility, activates networks, and adopts a continuous growth mindset to learn from mistakes and bounce back from adversity</li>
<li>Inclusive Interaction: Actively contributes to an environment in which all employees feel a sense of belonging, valued for their differences and empowered to participate and contribute freely</li>
<li>Working with People: Demonstrates an interest in and understanding of others; adapts to the team and builds team spirit; recognizes and rewards the contribution of others; listens, consults others, and communicates proactively; supports and cares for others; develops and openly communicates self-insight; impeccable integrity and ability to maintain confidentiality; excellent judgment; mature and polished professionalism and comportment with colleagues, general public and high profile individuals</li>
<li>Delivering Results &amp; Meeting Expectations: Focuses on candidate and staff needs and satisfaction; ability to work across the organization and assist other Executive/Administrative Assistants as needed; sets high standards for quality and quantity of personal work product; monitors and maintains quality and productivity; works in a systematic, methodical and orderly way; consistently achieves project goals; self-motivated with high initiative and resourcefulness; ability to thrive in an entrepreneurial, creative, collaborative, and nimble environment</li>
<li>Following Instructions &amp; Procedures: Appropriately follows instructions; follows procedures and policies; keeps to schedules; is punctual for work and meetings; demonstrates commitment to the organization; complies with legal obligations requirements of the role. Superior attention to detail and accuracy; ability to understand and follows complex, detailed instructions</li>
</ul></div><h3 class="jobSectionHeader">QUALIFICATIONS</h3><div>
<ul><li>Bachelor&rsquo;s degree from an accredited college or university required, preferably in art, art history, museum studies or closely related field</li>
</ul><ul><li>At least two (2) years prior administrative support experience required, preferably at the C-level, and/or start-up or arts institution environment</li>
</ul><ul><li>Development experience a plus</li>
</ul><ul><li>Competent and proficient knowledge of the Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint</li>
</ul></div><div>EQUAL OPPORTUNITY AND OUR COMMITMENT TO DEAIB</div>
<div>The Lucas Museum of Narrative Art embraces diversity and equal opportunity. We are committed to building a team that represents and supports a variety of backgrounds and perspectives. The Lucas Museum fosters a work environment that is free of discrimination and harassment, whether based on race, national origin, gender, gender expression, religion, ethnic background, age, disability, marital status, sexual orientation, or any other criterion prohibited by applicable federal, state, or local laws. We believe that diversity and inclusion among our team is critical to our success, and we seek to recruit, develop, and retain the best qualified people from a diverse candidate pool. Applications from traditionally underrepresented communities are encouraged.</div>
<div></div>
<div>The statements in this description represent typical elements, criteria, and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the job.</div>
<div></div>
<div>***************************************************************************************************************</div>
<div></div>
<div>MISSION AND VISION</div>
<div></div>
<div>The Lucas Museum of Narrative Art is dedicated to the art of illustrated stories. Our mission is to inspire and connect people through the exploration of visual stories and their influences in society.</div>
<div></div>
<div>VALUES
</div><div>Our internal and external practices are shaped by the following beliefs and behaviors.</div>
<div></div>
<div>People First: We meet people wherever they are (physically, intellectually, emotionally). Our inclusive practice connects who people are and what they find emotional in works of art.</div>
<div></div>
<div>Inspired: We believe that art can move you to feel, think, reflect, and act.</div>
<div></div>
<div>Collaborative: We believe that nimble thinking and working together yield exponential results.</div>
<div></div>
<div>STRATEGIC PRIORITIES
</div>
<div></div><div>Narrative Art:
</div><div>Amplify the social impact of storytelling and illustration.</div>
<div></div>
<div>Community:
</div><div>Connect to a broad and diverse public.</div>
<div></div>
<div>Operational Excellence:
</div><div>Create a healthy and durable institution.</div>
<div>
</div><div>All staff at the Lucas Museum of Narrative Art lead through a deep commitment to diversity, equity, and inclusion, both within the Museum and with the communities that we serve.</div>
<div></div>
<div>Salary and titles will be assigned commensurate to the successful candidates&rsquo; education and experience. An attractive compensation package will be offered to the successful candidate(s).</div></div><div></div>

Executive Assistant, Chief of Staff and Deputy Director

Aisles and Abroad

<div>
 
 Position Overview
 
 
 We are seeking a dependable and service-oriented
 
 Customer Support Coordinator
 
 to provide client assistance, manage support requests, and help coordinate scheduling and service-related activities in a remote environment. This position focuses on communication, organization, and delivering a positive client experience.
 
 
 This role is ideal for individuals who are detail-oriented, responsive, and comfortable working independently using digital tools.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Respond to client inquiries and provide timely, professional support
 </li>
 <li>
 Assist with coordinating scheduling, reservations, and service requests
 </li>
 <li>
 Maintain accurate client records and support documentation in internal systems
 </li>
 <li>
 Communicate with clients via email, phone, and online platforms
 </li>
 <li>
 Track and follow up on open requests to ensure resolution
 </li>
 <li>
 Review service details and confirmations for accuracy
 </li>
 <li>
 Provide general administrative and customer support
 </li>
 <li>
 Collaborate with internal teams to ensure a smooth client experience
 
 
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 
 <ul>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Excellent organizational skills and attention to detail
 </li>
 <li>
 Comfortable using online systems and customer support tools
 </li>
 <li>
 Ability to manage multiple tasks in a remote environment
 </li>
 <li>
 Customer service or administrative experience preferred
 </li>
 <li>
 Reliable internet access and ability to work remotely
 
 
 
 
 </li>
 </ul>
 
 Preferred (Not Required)
 
 
 
 <ul>
 <li>
 Experience in customer service, coordination, or administrative support
 </li>
 <li>
 Interest in travel, hospitality, or event-related services
 
 
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Flexible remote work environment
 </li>
 <li>
 Step-by-step onboarding and ongoing support
 </li>
 <li>
 Opportunities for growth and advancement based on performance
 </li>
 <li>
 Supportive and collaborative team environment
 
 
 
 
 </li>
 </ul>
 
 Work Environment
 
 
 This is a remote role requiring a reliable internet connection and the ability to stay organized and self-directed in a virtual workspace.
 
 
 
 Apply Today
 
 
 If you enjoy helping clients stay organized and ensuring booking details are handled efficiently, we encourage you to apply.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Online | Entry Level | Customer Support Coordinator | Hotels

Opal Autism Centers

<div>Burned out by unrealistic caseloads, excessive administrative demands, unstable ABA environments, or looking for a relocation opportunity and fresh start? 
At Opal Autism Centers, we&rsquo;re intentionally building a different kind of BCBA experience &mdash; one centered on clinical quality, sustainable workloads, strong operational support, and long-term clinician growth. 
As an independently owned, center-based ABA organization, we provide dedicated scheduling, operations, administrative, and clinical leadership support so our BCBAs can focus on meaningful client outcomes &mdash; not excessive non-clinical burdens. 
Position: Board Certified Behavior Analyst (BCBA)
Location: 738 Bridgeway Place, Suite 150, Eagle, Idaho 83616
Job Type: Full-Time | In-Person | Center-Based
Base Salary: $80,000&ndash;$88,000
Retention Bonus: $5,000
Relocation Assistance: Paid out with your first paycheck
Quarterly Bonus Opportunities: Earn up to ~$26,000 annually without PTO penalty
Total Earning Potential: High-performing BCBAs may exceed $100,000 annually through a combination of competitive base salary, quarterly bonus opportunities, retention incentives, and ongoing investment in professional development and clinical support. 
Why BCBAs Choose Opal:
✔ Independently owned organization &mdash; not private equity backed
✔ No restrictive employment agreements or bonus repayment clauses
✔ Center-based early intervention model (ages 2&ndash;6)
✔ Dedicated operations, scheduling, and administrative support
✔ Flex days built into scheduling structure
✔ Sustainable caseload management philosophy
✔ Quarterly bonus opportunities up to $26,000 annually
✔ Collaborative, clinician-led culture
✔ Leadership growth and mentorship opportunities
✔ Intentional, stable organizational growth
✔ Dedicated clinical quality and compliance leadership focused on ethical care, evolving funder requirements, and sustainable clinical practices 
 Our Care Model
At Opal Autism Centers, we provide assent-based, trauma-informed, and neuro-affirming care- prioritizing learner autonomy, emotional safety, and dignity through compassionate, non-coercive, and individualized ABA practices. 
What You&rsquo;ll Do:<ul><li>
Maintain clinically appropriate caseloads and productivity expectations aligned with quality care and evolving payer requirements</li><li>
Conduct ongoing treatment integrity observations and protocol modification to support individualized clinical outcomes</li><li>
Provide supervision and caregiver collaboration consistent with medical necessity, treatment intensity, and payer expectations</li><li>
Maintain timely, accurate, and audit-ready clinical documentation in alignment with state, funder, and ethical requirements</li><li>
Support caregiver training and skill generalization across settings to promote long-term client success</li></ul> 

Requirements 
Required Qualifications:<ul><li><ul><li>
Current BCBA certification</li></ul></li><li><ul><li>
Master&rsquo;s degree in ABA, Psychology, Education, or related field</li></ul></li><li><ul><li>
Experience working with children with autism and/or early intervention populations</li></ul></li><li><ul><li>
Current CPR &amp; First Aid certification</li></ul></li></ul>
Preferred Qualifications:
<ul><li><ul><li>Experience supervising RBTs and clinical teams</li></ul></li><li><ul><li>
Strong collaboration, mentorship, and coaching skills</li></ul></li><li><ul><li>
Experience with EMR systems and clinical documentation platforms</li></ul></li><li><ul><li>
Behavior Analyst Licensure &quot;LBA&quot; (per state requirements)</li></ul></li></ul> 

Benefits 
Customized Transition Support:
We understand that transitioning into a new BCBA role can involve financial, logistical, and career-planning considerations. Depending on experience, location, and organizational need, individualized employment packages may include relocation support, sign-on or retention incentives, assistance navigating previous employment-related financial obligations, and contingent offers for future BCBAs preparing to sit for their certification exam.
We&rsquo;ve intentionally built a compensation and support structure that prioritizes sustainability, growth, clinician well-being, and ethical clinical practice. 
Compensation &amp; Growth:<ul><li>
Individualized employment packages</li><li>
Competitive base salary based on certification tenure and experience</li><li>
Quarterly performance bonus opportunities- up to $26,000 of annual bonus potential</li><li>
Leadership growth pathways into Assistant Clinical Director and Clinical Director roles</li><li>
Annual professional development, CEU stipend, and certification reimbursement opportunities</li><li>
Referral bonuses up to $1,000 per referral &mdash; no cap!</li></ul> 
Work-Life Balance &amp; Support:<ul><li>
Protected breaks and workplace accommodations, including: Lactation accommodations (PUMP Act compliant), ADA and religious accommodations</li><li>
Flex days built into scheduling</li><li>
120 hours PTO annually (increases with tenure)</li><li>
9 paid holidays</li><li>
Paid bereavement leave</li><li>
Balanced bonus structure- PTO, holidays, and bereavement still count toward quotas (no penalty for time off)</li><li>
Protected &amp; Extended Leave Options: FMLA (12 weeks job-protected leave), Military leave (USERRA-protected), etc.</li><li>
Full administrative and operational support teams</li><li>
Sustainable caseload philosophy</li></ul> 
Benefits:<ul><li>
Medical, dental, and vision insurance</li><li>
401(k) and additional investment options</li><li>
Life and disability insurance</li><li>
Flexible Spending Accounts (FSA/HSA)</li><li>
Pet insurance</li><li>
Employee Assistance Program (EAP)</li><li>
Cell phone stipend (if applicable)</li><li>
Travel reimbursement (if applicable)</li></ul> 
Professional Development:<ul><li>
30/60/90-day onboarding feedback</li><li>
Clinical tools &amp; technology provided</li><li>
Support for continued clinical growth through conferences, CEU platforms, webinars, and specialized trainings</li><li>
$1,000 annual CEU stipend</li><li>
Certification reimbursement opportunities</li><li>
University tuition discounts through partnerships with: Ball State, Capella, Northeastern, Purdue Global and more!</li><li>
Ongoing mentorship and career advancement opportunities</li></ul> 
About Opal Autism Centers:
At Opal, we are committed to delivering ethical, high-quality ABA services that prioritize dignity, compassion, collaboration, and meaningful outcomes for the children and families we serve. 
We are intentionally building an organization where clinicians can grow long-term without sacrificing quality care, clinical integrity, or personal well-being. As the ABA landscape continues to evolve, our leadership team remains proactive in adapting to changing clinical, ethical, state, and payor requirements to help create sustainable clinical practices that support and protect both our clients and clinicians. 
At Opal, we believe clinicians do their best work when they feel supported practicing with confidence, integrity, and long-term stability.
Opal Autism Centers is committed to providing equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or any other protected status. We value diversity and inclusion in our workplace. By applying for this position, you acknowledge and agree to the above statement.</div>

Board Certified Behavior Analyst- Relocation Opportunity

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