administrative assistant

customer service- admin- virtual assistant (remote) Jobs in Los Angeles

executive assistant

office assistant

office manager

administrative support

The Bug Company

<div>The position will provide administrative support to The Development Group Cost Accounting Team. Scope will include but is not limited to assisting with consultant timekeeping services; preparing and routing budgetary memos and requests; updating charge code lists, contract budget authorizations and monthly expenditure data; updating and maintaining electronic ﬁles located in shared environments; training of new Timekeeping app users and providing other administrative support to group as needed.<h2 class="jobSectionHeader">
Essential Job Duties</h2><ul><li>
In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor</li><li>
Perform various administrative, clerical, data collection, data entry, and report writing tasks</li><li>
Receive direction from immediate supervisor in completing non-routine assignments</li><li>
Gather statistics and general data; review and combine this information into established reports for use internally</li><li>
Scan documents and reports as required</li><li>
May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing</li><li>
May be responsible for verifying data gathered, such as matching supplier invoices against ﬁle copies</li><li>
Distribute reports as directed by immediate supervisor</li><li>
Originate correspondence and reports not requiring the personal attention of immediate supervisor</li><li>
Prepare general correspondence and maintains general ﬁles</li><li>
Answer telephone, take and relay messages, screen callers and direct calls accordingly</li><li>
Receive, sort, and distribute mail</li><li>
Maintain an organized workspace by keeping documents and supplies properly stored</li><li>
Contribute to the advancement of TDG&rsquo;s goals through commitment to productive collaboration with all stakeholders</li><li>
Perform other responsibilities associated with this position as may be appropriate</li></ul><h2 class="jobSectionHeader"> 
Hardware/Software Knowledge</h2><ul><li>
Proﬁciency in Microsoft Oﬃce Suite of software is required</li><li>
Demonstrated proﬁciency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required</li></ul><h2 class="jobSectionHeader"> 
Professional Experience Level/Other Qualiﬁcations</h2><ul><li>
Good written and oral communication, organizational, and interpersonal skills are required</li><li>
A working knowledge of TDG policies and procedures is preferred</li><li>
Self-starter, multi-tasker</li><li>
Ability to bring assignments to completion independently</li><li>
Ability to work in a high volume, dynamic team environment</li><li>
Proven record of accomplishments of oﬃce administration</li><li>
Prolog experience</li><li>
Flexible attitude to changing conditions</li><li>
Accountable and dependable to follow through with tasks/project</li></ul><h2 class="jobSectionHeader"> 
Education/Training</h2><ul><li>
High school diploma (or equivalent) and ﬁve years or more of relevant work experience</li></ul><h2 class="jobSectionHeader"> 
Element-Speciﬁc Requirements/Notes</h2><ul><li>
May assume other duties as required/needed</li><li>
This position oﬀers a hybrid/telework schedule. Telework - Monday and Friday. Onsite - Tuesday, Wednesday and Thursday.</li></ul></div>

Administrative Assistant

Braden James Group

Job SummaryThe Administrative Assistant II provides administrative and operational support to The Development Group (TDG) Cost Accounting Team. This role supports consultant timekeeping processes, budget documentation, contract budget tracking, and expenditure reporting while maintaining organized electronic records in shared systems. The position also assists with onboarding and training users on the Timekeeping application and provides general administrative support to the team.Key Responsibilities<ul><li>Provide administrative, clerical, and data support to supervisors and team members following established procedures</li><li>Assist with consultant timekeeping services and support Timekeeping application users</li><li>Prepare, route, and track budget memos and requests</li><li>Update and maintain charge code lists, contract budget authorizations, and monthly expenditure data</li><li>Maintain and organize electronic files and shared documentation systems</li><li>Gather, compile, and summarize data for internal reports</li><li>Scan, distribute, and archive documents and reports as needed</li><li>Create or update reports using spreadsheets, graphs, or written summaries</li><li>Verify data accuracy, including reviewing invoices against records when required</li><li>Prepare routine correspondence and maintain general files</li><li>Answer phones, screen and direct calls, and relay messages</li><li>Receive, sort, and distribute incoming mail</li><li>Maintain an organized workspace and administrative systems</li><li>Support team collaboration and assist with additional administrative duties as needed</li></ul>Required Skills &amp; Qualifications<ul><li>Strong written and verbal communication skills</li><li>Excellent organizational and time-management abilities</li><li>Ability to multitask and manage priorities in a fast-paced environment</li><li>Self-motivated with the ability to complete assignments independently</li><li>Dependable with strong attention to detail</li><li>Ability to work collaboratively with cross-functional teams</li></ul>Technical Skills<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li><li>Strong data entry and keyboarding skills</li><li>Experience working with MS Windows and office productivity tools</li><li>Experience with Prolog or similar project management systems preferred</li></ul>Education &amp; Experience<ul><li>High school diploma or equivalent required</li><li>5+ years of administrative or office support experience</li></ul>Pay: $70,000.00 - $90,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Elite Placement Group, Inc.

<div>
 
 
 Administrative Assistant &ndash; Private Equity Firm
 
 
 
 
 Hybrid schedule: 4 days in office, 1 day remote (Century City)
 
 
 
 Starting base salary up to
 
 $85K DOE
 
 and excellent benefits
 
 
 
 
 
 Our client, a well-established private equity firm, is seeking a polished and proactive Administrative Assistant to join their Los Angeles office (Century City). This is an excellent opportunity for an early-career professional looking to build a career within the finance industry while supporting a dynamic team in a fast-paced environment.
 
 
 
 
 
 Key Responsibilities:
 
 
 &bull; Provide administrative support to executives and investment team members
 
 
 &bull; Manage complex calendars, coordinate meetings, and schedule conference calls
 
 
 &bull; Assist with travel arrangements and expense reporting
 
 
 &bull; Prepare documents, presentations, and maintain organized filing systems
 
 
 &bull; Coordinate office logistics and assist with internal projects as needed
 
 
 &bull; Help ensure the office operates efficiently day-to-day
 
 
 
 
 
 Qualifications:
 
 
 &bull; Bachelor&rsquo;s degree
 
 
 &bull; 1&ndash;3 years of professional administrative or office experience
 
 
 &bull; Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
 
 
 &bull; Strong organizational skills and attention to detail
 
 
 &bull; Excellent written and verbal communication skills
 
 
 &bull; Professional demeanor and the ability to work in a fast-paced environment
 
 
 
 
 
 Local Los Angeles candidates only please
 
 
 
 
 
 We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the State of California.
 
 
 
</div>

Morgan Lewis

<div>Morgan, Lewis &amp; Bockius LLP, one of the world&rsquo;s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Coordinator (LAC) to support the Labor and Employment Practice Group. Reporting to the Administrative Support Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced.
 
 
This position will reside in the Los Angeles office. Maintaining an in-office presence is important to delivering our services through an integrated and collaborative work culture. Firm policy requires this role to work in the office three days per week as scheduled by their manager unless client demands, or another accommodation approved by their practice group, require them to be elsewhere.
PRIMARY FUNCTIONS AND RESPONSIBILITIES
<ul><li>Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly upon request the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.
</li><li>Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.
</li><li>Drafts routine correspondence and memoranda; updates recurring reports as assigned.
</li><li>Performs redlining.
</li><li>Demonstrates a high level of internal and external client service; screens communication and responds promptly in a clear, concise, professional, and accurate manner.
</li><li>Responds to client, staff, legal professionals, and vendor inquiries.
</li><li>Answers phones and takes messages, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups.
</li><li>Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.
</li><li>Assists with time entry.
</li><li>Assists with the billing process including proforma delivery, narrative edits, and customized reports.
</li><li>Processes new business intake, related forms, and correspondence.
</li><li>Processes expense reports and invoices; arranges check requests; monitors through completion.
</li><li>Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
</li><li>Coordinates or assists with printing, scanning, copying of documents and/or sending of same.
</li><li>Maintains electronic and/or physical files, calendars, correspondence, and collaborative workspaces; creates and maintains binders.
</li><li>Maintains case docket/calendaring, as needed.
</li><li>Transcribes text (e.g., correspondence, and miscellaneous legal documents) from handwritten drafts, voice messages or recordings.
</li><li>Opens, screens and routes mail, and manages faxes and email.
</li><li>Provides legal research, case support and project assistance.
</li><li>Other administrative duties as assigned.
</li></ul>EDUCATION AND EXPERIENCE
<ul><li>Bachelor&rsquo;s degree and at least two (2) years of administrative support experience, or equivalent combination of education and experience.
</li><li>Previous law firm experience required.
</li><li>Demonstrates proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Portable Document Format (PDF) software.
</li><li>Flexibility to work overtime required.
</li></ul>#LI-Hybrid
#LI-CJ1
For positions in Los Angeles, the salary range for this job posting is $69,817.05- $90,677.00.
Morgan, Lewis &amp; Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
California Applicants : Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates
Morgan, Lewis &amp; Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or talent.acquisition@morganlewis.com
If hired, y our employment relationship with the firm will be on an &quot;at-will&quot; basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.</div>

Legal Administrative Coordinator

Hermeus

<div>
 Hermeus is a high-speed aircraft manufacturer focused on the rapid design, build, and test of high-Mach and hypersonic aircraft for the national interest. Working directly with the Department of Defense, Hermeus delivers capabilities that will ensure that our nation, and our allies, maintain an asymmetric advantage over any and all potential adversaries.
 
 
 We are looking for an enthusiastic and organized Office Manager to enhance our facilities team in LA office. This pivotal role is not only about managing front office operations but also about fostering a welcoming environment for customers, new hires, and candidates.
 
 
 The ideal candidate will demonstrate strong leadership skills, effectively guide a team while ensure seamless administrative support. You will be responsible for overseeing daily front office activities, coordinating team initiatives, and contributing to a positive workplace culture. If you are proactive, detail-oriented, and passionate about creating an exceptional employee experience, we invite you to join our dynamic team.
 
 
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Reception &amp; Hospitality
 </li>
 <li>
 Greet and welcome customers, new hires, and potential candidates warmly and professionally, creating a positive and lasting first impression.
 </li>
 <li>
 Serve as the face of the office, ensuring all guests and employees receive prompt assistance and direction.
 </li>
 <li>
 Office &amp; Facility Operations
 </li>
 <li>
 Maintain a clean, organized, and well-stocked reception, lobby, and common areas.
 </li>
 <li>
 Manage the full lifecycle of mailroom and office supply operations, including vendor management, cost tracking, service quality monitoring, and process improvement.
 </li>
 <li>
 Restock drinks, snacks, and food items twice daily; maintain coffee and refreshment stations, ensuring cleanliness and availability.
 </li>
 <li>
 Manage food deliveries, small packages, and interoffice mail, ensuring timely distribution.
 </li>
 <li>
 Oversee basic facility needs such as supply replenishment, meeting room readiness, and cleanliness standards.
 </li>
 <li>
 Event &amp; Engagement Support
 </li>
 <li>
 Coordinate weekly lunches, meeting refreshments, and employee engagement activities.
 </li>
 <li>
 Assist in planning and executing office events, orientations, and special projects.
 </li>
 <li>
 Administrative Coordination
 </li>
 <li>
 Assist with clerical and administrative tasks including scheduling, data entry, filing, and document preparation.
 </li>
 <li>
 Act as the primary point of contact for site-level inquiries related to office services and supplies.
 </li>
 <li>
 Work cross-functionally with other departments to ensure efficient communication and operational support.
 </li>
 <li>
 Prepare and present periodic reports to management on office operations, vendor performance, and improvement initiatives.
 </li>
 <li>
 Continuous Improvement
 </li>
 <li>
 Identify opportunities to enhance operational efficiency, employee satisfaction, and cost-effectiveness.
 </li>
 <li>
 Implement solutions in collaboration with leadership to streamline workflows and improve service delivery.
 
 
 
 
 </li>
 </ul>
 
 Minimum Requirements:
 
 
 
 
 <ul>
 <li>
 High school diploma or equivalent; additional education or certification in office administration or facilities management preferred.
 </li>
 <li>
 5+ years previous experience in an office coordinator, front office, or administrative support role in a manufacturing or aerospace environment.
 </li>
 <li>
 Excellent interpersonal and communication skills with a professional and approachable demeanor.
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple priorities effectively.
 </li>
 <li>
 Proficient in Microsoft Office Suite and comfortable using basic office equipment.
 </li>
 <li>
 Ability to stand for extended periods and lift up to 50 lbs.
 </li>
 <li>
 Proactive, resourceful, and adaptable to changing needs in a fast-paced environment.
 </li>
 <li>
 Experience in aerospace or similar industry a plus.
 
 
 
 
 </li>
 </ul>
 
 Working Conditions:
 
 
 
 
 <ul>
 <li>
 Primarily office-based role with frequent interaction across engineering, operations, and leadership teams
 </li>
 <li>
 May require occasional presence in manufacturing, hangar, or test environments where exposure to noise, dust, chemicals, or moving mechanical parts is possible
 </li>
 <li>
 Work is generally performed indoors in a climate-controlled environment
 </li>
 <li>
 Standard business hours with occasional evening or weekend work to meet program deadlines or support teams
 </li>
 <li>
 Regular use of computers, teleconferencing tools, and standard office equipment
 
 
 
 
 </li>
 </ul>
 
 Physical Conditions:
 
 
 
 
 <ul>
 <li>
 Ability to remain in a stationary position (sitting/standing) for extended periods while working at a computer or in meetings
 </li>
 <li>
 Frequent communication with team members, requiring clear verbal and written communication skills
 </li>
 <li>
 Occasional lifting, carrying, or moving objects up to 20 lbs (e.g., product samples, documentation, equipment)
 </li>
 <li>
 Ability to safely enter and move around industrial, production, or testing areas, including climbing stairs, bending, or wearing required personal protective equipment (PPE)
 
 
 
 
 </li>
 </ul>
 
 U.S. EXPORT CONTROL COMPLIANCE STATUS
 
 
 
 The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a &ldquo;U.S. person&rdquo; as defined by 22 C.F.R.
 
 
 
 <ul>
 <li>
 120.62 or otherwise eligible for deemed export licensing. US persons include U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending
 
 
 
 
 </li>
 </ul>
 
 EQUAL OPPORTUNITY
 
 
 
 Hermeus is an Equal Opportunity Employer. Employment decisions at Hermeus are based solely on merit, competence, and qualifications, without regard to race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
 
 
 The salary information provided is a general guideline only. Hermeus takes various factors into account, including, but not limited to, the position's scope and responsibilities, the candidate's professional background, education and training, essential skills, and market and business considerations, when presenting a job offer.
 
 
 Salary is only one part of our total compensation and benefits package. Hermeus offers competitive salary and equity, unlimited PTO policy, paid parental leave, potential for year-end bonuses, and more!
 
 
 100% employer-paid health care
 
 
 401k &amp; Retirement Plans
 
 
 Unlimited PTO
 
 
 Weekly Paid Office Lunches
 
 
 End of Year Bonuses
 
 
 Fully stocked breakrooms
 
 
 Stock Options
 
 
 Paid Parental Leave
</div>

Office Manager

Careers In Travel | Destination Planners

<div>
 
 Reservations Support Specialist &ndash; Remote
 
 
 
 
 About Us
 
 
 
 As a coordination-focused services company dedicated to supporting clients with scheduling, reservations, and service-related needs. We emphasize organization, clear communication, and a positive client experience across all interactions.
 
 
 
 Position Overview
 
 
 
 The Reservations Support Specialist provides administrative and client-facing support related to scheduling and reservation coordination. This role is responsible for assisting with booking requests, maintaining accurate records, and ensuring timely communication with clients throughout the coordination process.
 
 
 This position is well-suited for individuals who are organized, detail-oriented, and comfortable supporting clients in a remote work environment.
 
 
 
 Key Responsibilities
 
 
 
 Assist with reservation and scheduling requests in accordance with established procedures
 
 
 Communicate with clients to confirm details, provide updates, and answer general inquiries
 
 
 Maintain accurate client records, booking information, and documentation
 
 
 Monitor timelines and ensure confirmations and changes are processed correctly
 
 
 Provide general support to ensure a smooth and positive client experience
 
 
 Follow internal workflows and quality standards to ensure consistency and accuracy
 
 
 Collaborate with internal team members as needed to support daily operations
 
 
 
 Qualifications &amp; Skills
 
 
 
 Strong customer service and communication skills
 
 
 High level of organization and attention to detail
 
 
 Ability to manage multiple tasks in a structured, remote environment
 
 
 Basic computer skills and comfort learning new systems
 
 
 Reliable, professional, and self-motivated
 
 
 Prior experience in reservations, scheduling, customer support, hospitality, or administrative roles is beneficial but not required.
 
 
 
 Work Environment &amp; Schedule
 
 
 
 Fully remote position
 
 
 Flexible scheduling may be available
 
 
 Training and ongoing guidance provided
 
 
 
 Why Work With Us
 
 
 
 Remote work flexibility
 
 
 Supportive and process-driven environment
 
 
 Clear expectations and structured workflows
 
 
 Opportunity to develop coordination and client support skills
 
 
 
 How To Apply
 
 
 
 Interested candidates are encouraged to apply for consideration. Qualified applicants will be contacted regarding next steps.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Client Operations Associate – Online

PPI America

Job Summary We are seeking a proactive and detail-oriented Administrative &amp; Bookkeeping Assistant to join our dynamic team. In this vital role, you will support daily administrative operations while managing comprehensive bookkeeping tasks to ensure accurate financial record-keeping. Your expertise will help streamline processes, maintain compliance with accounting standards, and contribute to the overall efficiency of our organization. This position offers an exciting opportunity to develop your skills in both administrative support and financial management within a collaborative environment.Key ResponsibilitiesAdministrative Duties<ul><li>Answer emails and assist with basic office communication</li><li>Organize digital and physical files</li><li>Assist with general office tasks and coordination</li><li>Support management with ad-hoc administrative requests</li></ul>Bookkeeping &amp; Accounting Support<ul><li>Enter invoices, bills, and expenses into accounting software</li><li>Assist with accounts payable and accounts receivable tracking</li><li>Organize receipts and financial documents</li><li>Help prepare monthly expense reports</li><li>Assist with inventory lists and basic record keeping</li></ul>Qualifications<ul><li>Entry-level candidates welcome</li><li>Bilingual in English and Korean.</li><li>High school diploma or equivalent (college coursework in accounting or business a plus)</li><li>Basic knowledge of Microsoft Excel and Teams</li><li>Strong attention to detail and organization skills</li><li>Willingness to learn bookkeeping and accounting processes</li><li>Good communication skills and a positive attitude</li></ul>Preferred (Not Required)<ul><li>Familiarity with QuickBooks or similar accounting software</li><li>Prior admin, office, or bookkeeping experience (internships count)</li><li>Basic understanding of invoices and expense tracking</li></ul>Join us to be part of a vibrant team dedicated to operational excellence! We value energetic professionals who are eager to grow their expertise in administrative support combined with robust bookkeeping responsibilities. This role provides a platform for professional development in a supportive environment committed to your success.Pay: $20.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Remote

Administrative & Bookkeeping Assistant

Explore 334+ Administrative support in Los Angeles this March. Find roles across top companies and apply now to boost your career.

334 administrative support jobs In Los Angeles

Administrative Assistant

Administrative Assistant

Administrative Assistant

Legal Administrative Coordinator

Office Manager

Client Operations Associate – Online

Administrative & Bookkeeping Assistant