administrative assistant Jobs in New York

administrative assistant

art director

assistant director of housekeeping Jobs in New York

assistant director of housekeeping

recruiting coordinator

talent acquisition coordinator Jobs in New York

talent acquisition coordinator

assistant director donor communications

American Museum

<div><h2 class="jobSectionHeader">Posting Details</h2>
<div><div><div>Position Information
</div><div><div><div><div>Position Title</div> <div>Assistant Director, Donor Communications</div>
</div> 
<div><div>Department</div> <div>Advancement - 130</div>
</div> 
<div><div>Position Summary</div>
<div><div>The American Museum of Natural History is one of the world&rsquo;s preeminent scientific and cultural institutions, and has as its mission to discover, interpret, and disseminate information about human cultures, the natural world, and the universe through a wide-ranging program of scientific research, education, and exhibition. 
 
The Advancement department is seeking a full-time Assistant Director, Donor Communications. 
 
A skilled writer and collaborative team member, the Assistant Director excels at shaping stories from across the Museum that demonstrate both the significance of the Museum&rsquo;s work and the opportunities for donor support to deepen that impact. 
 
Responsible for creating donor-facing materials, the Assistant Director partners directly with frontline fundraisers, Advancement leadership and colleagues across the Museum to gather information, develop donor communications materials and manage these projects from concept through completion. This position requires strong writing and editing abilities, attention to detail and the ability to manage multiple projects simultaneously while meeting deadlines. The ideal candidate understands how compelling storytelling drives philanthropic engagement. 
 
Job duties include, but are not limited to:</div><ul>
<li>Translate complex institutional initiatives, scientific research and programmatic work into clear, engaging language for donor audiences. Develop and write original donor-facing communications, including impact briefs, program summaries, pitch presentations, talking points, donor newsletters, website copy and other Advancement materials highlighting the Museum&rsquo;s work and the role of philanthropy.</li>
<li>Research and gather information from programmatic departments, scientists, educators and others across the Museum to identify and develop compelling stories about institutional initiatives, strategic priorities and the impact of philanthropy.</li>
<li>Collaborate with frontline fundraisers to develop coordinated evergreen and communications materials for cultivation, solicitation and stewardship activities.</li>
<li>Edit and refine communications materials to ensure clarity, accuracy and alignment with institutional branding, writing and visual standards, partnering closely with other departments. Collaborate with the Director to develop and ensure consistency with templates, guidelines and messaging.</li>
<li>Manage multiple donor communications projects simultaneously with Advancement partners, tracking project timelines, feedback and revisions to meet deadlines and ensure alignment.</li>
<li>Maintain organized systems for drafts, approvals and final materials while refining donor communications best practices and workflows.</li>
<li>Staff periodic Advancement events in the evening or on weekends, as needed.</li> 

</ul><div>
 
The expected salary range for the Assistant Director, Donor Communications is $80,000/annual &ndash; $90,000/annual. The AMNH offers an extensive benefits package designed to meet the needs of our dedicated and diverse community. 
 
Pay will be determined based on several factors. The hiring range for the position at commencement is based on the type of work and the scope of responsibilities. The salary and placement offered is based on a number of individualized factors, including, but not limited to, skills, knowledge, training, education, credentials, areas of specialization and depth and scope of experience.</div></div>
</div> 
<div><div>Minimum Qualifications</div>
<ul><li>Bachelor&rsquo;s degree in English, communications, museum studies, a field aligned with this position&rsquo;s mission (e.g., anthropology, science) or another related field.</li>
<li>Five years progressively responsible experience in advancement communications, donor relations, development or another related field.</li>
<li>Exceptional writing, editing and proofreading skills, including the ability to shift writing style to fit purpose, audience, voice and tone.</li>
<li>Demonstrated experience in project management, project planning and time management.</li>
<li>Excellent analytical skills including the ability to critically examine information and ask probing questions.</li>
<li>Fluency in the Microsoft Office Suite.</li>
</ul>
</div> 
<div><div>Preferred Qualifications</div>
<ul><li>Experience working in communications, marketing or writing in an advancement/development office at a nonprofit or cultural institution.</li>
<li>Proficiency working with design software such as Photoshop, InDesign or Canva.</li>
</ul>
</div> 
<div><div>Physical Demands</div>
<ul><li>Must be able to remain in a stationary position (sitting or standing) for prolonged periods.</li>
<li>Must be able to move about the Museum campus.</li>
</ul>
</div> 
<div><div>Category</div> <div>Full-Time</div>
</div> 
<div><div>Total Number of Scheduled Hours Per Pay Period</div> <div>70</div>
</div> 
<div><div>Union Status</div> <div>Non-Union</div>
</div> 
<div><div>FLSA</div> <div>Exempt</div>
</div> 
<div><div>Expected Salary Minimum</div> <div>$80,000/annual</div>
</div> 
<div><div>Expected Salary Maximum</div> <div>$90,000/annual</div></div></div></div></div></div></div>

Assistant Director, Donor Communications

Catholic Charities

<div>Description 
 
Job Description 
Position Summary: The Senior Director of Marketing and Communications provides strategic leadership for all marketing, communications, branding, and public relations efforts of Catholic Charities of the Archdiocese of New York (ADNY), a mission driven nonprofit provider serving vulnerable individuals and families across the Archdiocese of New York. This role is responsible for elevating the organization&rsquo;s visibility, advancing its mission and values, supporting fundraising and service delivery goals, and ensuring consistent, compelling messaging across all platforms.
Grounded in Catholic values, the Senior Director will work closely with the CEO, development, programs, and external partners to communicate impact, inspire engagement, and strengthen the organization&rsquo;s reputation as a trusted provider, advocate and steward of donations. 
Essential Duties and Responsibilities 
Strategic Leadership<ul><li>
Develop and implement a comprehensive mission consistent marketing and communications strategy that is fully aligned with Catholic Charities&rsquo; organizational, service delivery and funding priorities.</li><li>
Serve as a senior advisor to Catholic Charities&rsquo; CEO, and Board on communications strategy, reputation management, and public messaging.</li><li>
Ensure brand consistency, tone, and visual identity across all communications.</li></ul> 
Marketing &amp; Brand Management<ul><li>
Oversee brand positioning and storytelling that reflects Catholic Charities&rsquo; organizational values, the dignity of the human person, and our commitment to serving those in need.</li><li>
Supported by the Director of Marketing, oversee marketing campaigns that promote program growth, public awareness, advocacy, and fundraising initiatives.</li><li>
Provide guidance and oversight of creative development across print, digital, video, and social media platforms that ensures consistent messaging across all marketing and development efforts.</li></ul> 
Communications &amp; Public Relations<ul><li>
Lead the development of a comprehensive media strategy that allows for measurable targets and objectives.</li><li>
In collaboration with the CEO and with the support of an outside public relations consulting firm, ensure consistency in marketing communications and public relations efforts.</li><li>
Lead internal and external communications, including organizational announcements, executive communications, speeches, and presentations.</li><li>
Serve as point person for media relations, including press outreach, media inquiries, interviews, and crisis communications.</li><li>
Draft and review press releases, op-eds, talking points, and messaging for CEO and board members.</li><li>
Work collaboratively with the Communications team at the ADNY to ensure consistent messaging on issues related to the Archbishop and other Archdiocesan support for Catholic Charities programs and services.</li></ul>
Digital Strategy<ul><li>
Collaborate with the development team to execute a specialized digital strategy utilizing SEO, social engagement and social tools, influencer relations, email newsletter engagement and social tools.</li><li>
Analyze digital performance metrics to evaluate and optimize reach, engagement, and conversion.</li></ul> 
Fundraising &amp; Development Support<ul><li>
Collaborate closely with the Development team to support fundraising campaigns, donor communications, stewardship materials, and grant-related communications.</li><li>
Produce compelling impact narratives, annual reports, case statements, and donor-facing materials.</li></ul>
Internal Communications<ul><li>
In collaboration with the Catholic Charities Human Resources team, strengthen internal communications to ensure staff are informed, engaged, and aligned with organizational goals.</li><li>
Support change-management initiatives with clear and timely communication.</li></ul> 
Team &amp; Vendor Management<ul><li>
Lead, mentor, and manage a high-performing marketing and communications team that delivers on clear and consistent performance goals and objectives.</li><li>
Oversee relationships with external vendors, agencies, freelancers, and consultants.</li><li>
Manage departmental budget and resources effectively.</li></ul> 
Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are generally 9:00 AM to 5 PM Monday - Friday. Please note that additional night and weekend hours will be required to meet deadlines and attend events. 
Working conditions and physical demands
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.<ul><li>
Remain in a stationary position at a workstation and use a computer at least 50% of the time.</li><li>
Travel for outreach, events and meetings at least 30% of the time using vehicle or public transportation, traverse city streets, ascend/descend stairs, and be exposed to outside weather conditions.</li><li>
Engage with the public in social environments.</li><li>
Work under demanding conditions such as deadlines and project challenges.</li></ul> 
Qualifications
Education and/or experience required:
Required<ul><li>
Bachelor&rsquo;s degree in Marketing, Communications, Journalism, Public Relations, or a related field.</li><li>
Minimum of 8&ndash;10 years of progressive experience in marketing and communications, with senior leadership experience.</li><li>
Demonstrated experience developing and executing organization-wide communications strategies.</li><li>
Strong writing, editing, and storytelling skills for diverse audiences.</li><li>
Experience working with media, senior executives, boards, and external stakeholders.</li><li>
Commitment to the mission and values of a Catholic nonprofit organization.</li></ul>
Preferred<ul><li>
Experience in a nonprofit, social services, healthcare, faith-based, or public-sector organization.</li><li>
Familiarity with Catholic social teaching and Church-affiliated institutions.</li><li>
Experience supporting fundraising and donor communications.</li><li>
Master&rsquo;s degree in a related field.</li></ul> 
Skills, Licenses, and/or competencies required:<ul><li>
Strategic thinking and leadership</li><li>
Mission-driven storytelling</li><li>
Media relations and crisis communications</li><li>
Team development and collaboration</li><li>
Cultural sensitivity and pastoral awareness</li><li>
Ability to manage multiple priorities in a fast-paced environment</li></ul> 
Catholic Charities and Catholic Charities Community Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by law.</div>

Senior Director of Marketing

Mount Sinai Health System

<div>Description
The Mount Sinai Health System seeks an exceptional development professional to expand its high-end annual capacity and to raise philanthropic support for The Tisch Cancer Center (TCC) and its related departments. The Associate Director should be a self-starter who enjoys working with donors and prospects in a hospital setting, and who possesses strong skills as a project manager. His/her role will be to support all aspects of high-end annual solicitation including: identification, cultivation, solicitation, and stewardship. 
This role operates within a hybrid work model, with on-site expectations established in alignment with departmental priorities and evolving organizational guidelines. Employees must reside within a commutable distance of the 42nd Street Midtown NYC office. The role may also require occasional evening or weekend hours. 
Cover Letter Required 
Responsibilities
(in order of importance and/or frequency)<ul><li>
Identify, cultivate, and solicit high-end annual gifts (under $100K), as well as develop a major gift pipeline with particular focus on the areas of strategic clinical and research areas within and related to the Tisch Cancer Center. He/she will manage a portfolio of 200-300+ donors and grateful patient prospects and will develop and implement appropriate solicitation strategies highlighting the strategic priorities of the institution.</li><li>
Meet activity and revenue goals defined in partnership by the Executive Director of Development and the Senior Executive Director of Development according to the specific needs and opportunities of the institution.</li><li>
Work in partnership with Stewardship and Events colleagues to plan and execute events to cultivate, educate and steward major donors and prospects.</li><li>
Promote positive donor relations through thoughtful, tailored communications and stewardship strategies.</li><li>
Partner with Development Communications and Annual Giving colleagues to develop and implement a digital donor communication that highlights the activities and priorities across TCC to increase donor support and engagement.</li><li>
Interact with internal contacts such as Faculty and Development staff as needed.</li><li>
Evaluate various gift opportunities and giving vehicles and recommend the most suitable for a particular donor. Develop, write and present proposals appropriate to donor&rsquo;s interest and financial situation.</li><li>
Other duties as defined.</li></ul><div><ul><li> 
-indicates duty is &ldquo;essential&rdquo; as defined by the Americans with Disabilities Act (ADA)</li></ul></div> 
Qualifications<ul><li>
Bachelors degree required; advanced degree preferred.</li><li>
Six years minimum of fundraising or related experience. Preferred: familiarity with fundraising databases and knowledge of medical institutions, including typical academic, administrative and financial infrastructures.</li><li>
Knowledge of Raisers Edge or other Fundraising related databases</li><li>
Exceptional interpersonal skills with the ability to engage and build relationships with donors, volunteers, and colleagues</li><li>
Strong written and verbal communication, negotiation, and fundraising abilities</li><li>
Strategic thinker with sound judgment and strong analytical skills</li><li>
Highly organized with exceptional attention to detail and the ability to manage a demanding meeting schedule</li><li>
Self-starter with a results-driven mindset who leads by example</li><li>
Adaptable and effective in fast-paced, dynamic environments</li><li>
High level of initiative, drive, and commitment to building and growing programs</li><li>
Appreciation of the mission of Mount Sinai Health System</li></ul>
Preference will be given to candidates who have worked in academic medical setting and /or complex nonprofit fundraising environment and have experience with capital campaigns, volunteer management, and alumni relations. 
Non-Bargaining Unit, 807 - Development Office - ISM, Icahn School of Medicine 
Employer Description
Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $87692 - $131538 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Associate Director - Development Office

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $110,000 - $125,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

Reporting to the Executive Director for Budget and Finance, the Associate Director focuses on providing high-level financial and strategic support for the Law School&rsquo;s budget planning and financial operations.

Responsibilities
<div>
<ul><li>Budget Management, Financial Reporting, and Oversight:
<ul><li>Oversees the Law School program and unit operating budgets, serving as the primary liaison for departmental budget submissions, quarterly reviews, and financial reporting. Prepares and distributes weekly and monthly financial reports and materials for quarterly Departmental budget meetings.</li>
<li>Ensures accurate transaction coding, interprets University financial reports and related data, including personnel and student account information. Collaborate with managers to maintain compliance and avoid budget overruns.</li>
<li>Partners with the Associate Dean for Finance, Strategy, and Operations and the Executive Director for Budget and Finance on the development and review of the annual budget submission.</li>
<li>Works collaboratively with the Assistant Director of Grants to develop and forecast budgets for the Law School centers&rsquo; sponsored projects.</li>
<li>Ensures that required budget and fund balance entries are recorded accurately in the appropriate system. Compiles and analyzes financial reports and supporting materials for annual budget submission and year-end close.</li>
<li>Maintains and modifies the long-range forecasting model for the central School budget, incorporating policy assumptions and external variables.</li>
</ul></li></ul><ul><li>Financial Operations:
<ul><li>Executes month‑end and year‑end closing processes, including accruals, reconciliations, and preparation of required journal entries to ensure accurate financial reporting.</li>
<li>Collaborates with the Donor Relations team to establish new endowment and current-use gift chartfields for the Law School, and provides fund balance and usage information as needed.</li>
</ul></li></ul><ul><li>Ad Hoc Analysis:
<ul><li>Collaborates with the senior leadership by developing ad hoc analysis and reporting related to funding requests and special financial projects.</li>
</ul></li></ul><ul><li>Other:
<ul><li>Performs other duties as assigned.</li>
</ul>
</li></ul></div>Minimum Qualifications

Bachelor&rsquo;s degree, preferably in accounting or finance, plus 4-6 years of related experience required. Demonstrated comprehensive financial reporting responsibility in a large, complex organization required. Experience in higher education preferred. Strong financial analysis and modeling skills, including variance analysis, and financial statement analysis required. Strong computer proficiency (Word and Excel), including an in-depth knowledge of spreadsheet design, required. Must be highly detail-oriented with strong organizational and problem-solving skills, and have the ability to prioritize and manage multiple assignments simultaneously. Excellent interpersonal, oral and written communication skills, including active listening skills, plus the ability to work closely and effectively with a diverse group of University administrators, as well as working independently and collaboratively as a team member is essential. The successful candidate must be a strategic thinker, with an open and collaborative style that encourages teamwork and cooperation. Must demonstrate the use of tact and discretion and be able to handle confidential information with excellent judgment. Must have a passion for excellent customer service and commitment to exceptional quality. Must be able to work with diverse constituencies and support an inclusive work environment.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Associate Director for Budget and Finance

City University of New York

<div>Administrative Specialist (HEa) - Mathematics
POSITION DETAILS
This position assists the Director with the daily operations of the Mathematics tutoring center, ensuring the effective coordination of tutoring services, student engagement, peer tutor support, and accurate operational recordkeeping. The administrative specialist plays a key role in maintaining efficient workflows that allow the Director to focus on program leadership, assessment, and strategic initiatives while supporting the delivery of high-quality academic support services.
(Campus-specific Information and duties)
<ul><li>Assist the Director by serving as the primary point of contact for students, tutors, faculty, and staff via phone, email, Zoom, and in person</li></ul>
<ul><li>Support the Director in maintaining an organized, welcoming, and professional tutoring center environment through front-desk coverage and daily operational support</li></ul>
<ul><li>Assist the Director in addressing scheduling conflicts, cancellations, and last-minute operational changes</li></ul>
<ul><li>Assist the Director with scheduling tutoring sessions and managing EAB Navigate for in-person and remote tutoring services</li></ul>
<ul><li>Assist the Director in matching students with appropriate tutors based on subject needs, availability, and program guidelines</li></ul>
<ul><li>Assist the Director in tracking tutor hours, timesheets, and payroll-related documentation</li></ul>
<ul><li>Assist the Director with hiring, onboarding, and training logistics for peer tutors and front desk staff</li></ul>
<ul><li>Assist with coordinating substitute tutor coverage when tutors are absent</li></ul>
<ul><li>Support communication between the Director and tutors regarding schedules, expectations, and operational procedures</li></ul>
<ul><li>Assist the Director in monitoring tutoring center usage, including student visits, unique students served, frequency of attendance, and utilization trends</li></ul>
<ul><li>Assist the Director in tracking and organizing data related to tutoring usage and student outcomes.</li></ul>
<ul><li>Prepare reports, spreadsheets, and summaries related to tutoring usage at the direction of the Director</li></ul>
<ul><li>Coordinate and support the day-to-day operations of the AMTC+ special tutoring program under the direction of the Director</li></ul>
<ul><li>Support assessment efforts by collecting post-session evaluations, surveys, and usage data</li></ul>
<ul><li>Assist the Director with outreach initiatives, including email communications, flyers, orientations, and event coordination</li></ul>
<ul><li>Support the planning and implementation of workshops and exam-review sessions</li></ul>
<ul><li>Represent the AMTC on behalf of the Director at outreach events as needed, under established guidance.</li></ul>
<ul><li>Assist the Director with office operations, including supplies, purchase requests, reimbursements, and general administrative support</li></ul>
<ul><li>Assist with budget tracking and documentation under the Director&rsquo;s supervision</li></ul>
<ul><li>Maintain reliable attendance and availability consistent with the center&rsquo;s operating hours.</li></ul>
<ul><li>Demonstrate flexibility and responsiveness in supporting a dynamic academic environment.</li></ul>
<ul><li>Perform other related administrative duties as assigned.</li></ul>
QUALIFICATIONS
Bachelor's Degree and four years' relevant experience required.
Preferred Qualifications:
<ul><li>Experience supporting academic support services, tutoring centers, or student success programs</li>
<li>
Demonstrated ability to coordinate schedules, manage data, and support day-to-day program operations</li>
<li>
Proficiency in Microsoft Office (Excel, Word, Outlook) and ability to prepare reports and track program data</li>
<li>
Proficiency in Google Applications (Forms, Sheets, Sites, Docs)</li>
<li>
Proficiency in EAB Navigate</li>
</ul>
CUNY TITLE OVERVIEW
Provides administrative and program support to an administrative or academic department.
<ul><li>Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.</li>
<li>
Works with appropriate offices related to personnel recruitment, expediting search activities</li>
<li>
Research coordinates and organizes materials for key events such as promotion and tenure reviews.</li>
<li>
Supervises and trains support staff and student workers.</li>
<li>
Manages budget and coordinates purchasing, accounting, and payroll.</li>
<li>
Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.</li>
<li>
Performs related duties as assigned.</li>
</ul>
Job Title Name: Administrative Specialist
CUNY TITLE
Higher Education Assistant
FLSA
Exempt
COMPENSATION AND BENEFITS
Salary Range: $61,831 - $76,937. Salary commensurate with education and experience.
CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
If you are viewing this job posting in CUNYfirst, please click on &quot;Apply Now&quot; on the bottom of this page and follow the instructions.
If you are viewing this job posting externally, please apply as follows:
Go to www.cuny.edu and click on &quot;Employment&quot;
Click &quot;Search job listings&quot;
Click on &quot;More search options&quot;
Search by Job Opening ID number 32147
Click on the &quot;Apply Now&quot; button and follow the instructions.
PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format.
CLOSING DATE
May 13, 2026
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID: 32147
Location: City College of New York
Job Type: Full-Time</div>

Administrative Specialist (HEa) - Mathematics

addapptation

<div>If working for an organization that supports the land and people of Israel excites you, then join us and you needn't wait another minute to change the world! 
Position Overview:
Are you passionate about data, curious about what makes digital audiences tick, and eager to use insights to drive meaningful impact? Jewish National Fund-USA is seeking an analytical, detail-oriented, and insights-driven Audience Development Analyst to support our growing Communications and Marketing team. 
This role is perfect for someone early in their career who loves charts and dashboards as much as they love Israel&mdash;and who wants to help shape smarter, more effective strategies for one of the most dynamic nonprofits in the Jewish world. 
Reporting to the Director of Marketing Operations and working in partnership with our Social Media Associate to ensure messaging is data-informed, you'll dig into performance data from our social media channels, marketing campaigns, and PR initiatives to uncover trends, identify opportunities, and tell us what's really working. You won't be creating all the content&mdash;but you'll be the reason our content performs better every single day. 
Location: NYC (in-office)
Reports To: Director of Communications
Employment Type: Full-Time 
Key Responsibilities: 
Data &amp; Performance Analysis<ul><li>
Track and analyze the performance of social media content, marketing campaigns, and PR efforts across platforms like Instagram, Facebook, LinkedIn, and X (Twitter).</li><li>
Identify patterns, highlight what's resonating, and flag underperforming areas to inform future content strategies.</li><li>
Create clear, visually compelling monthly and ad-hoc performance reports for the Communications team and organizational leadership.</li></ul> 
Strategic Insights<ul><li>
Translate raw data into actionable insights&mdash;helping guide what we post, when we post, and who we target.</li><li>
Collaborate with content creators, designers, and strategists to shape data-backed recommendations that improve campaign effectiveness.</li><li>
Monitor trends in audience behavior and suggest new approaches for reaching different segments, from Gen Z to legacy donors.</li></ul> 
Campaign Evaluation &amp; Reporting<ul><li>
Track KPIs for cross-channel campaigns (organic and paid) including reach, impressions, engagement rates, CTR, and conversions.</li><li>
Evaluate and compare campaign performance over time and across different audiences.</li><li>
Work closely with PR and marketing leads to assess the impact of media placements, email blasts, and influencer collaborations.</li></ul> 
Tools &amp; Optimization<ul><li>
Use platforms like Meta Business Suite, Google Analytics, Sprout Social, Muck Rack, or similar tools to gather and interpret data.</li><li>
Set up dashboards and tracking tools to make regular reporting easier and more efficient.</li><li>
Leverage Salesforce as a primary data source across reporting, dashboards, and campaign tracking workflows.</li><li>
Stay up to date on the latest in social media algorithms, audience targeting, and nonprofit digital engagement.</li></ul> 
Qualifications:<ul><li>
Bachelor's degree in Marketing, Communications, Business, Data Analytics, or related field&mdash;or equivalent experience.</li><li>
1&ndash;4 years of experience in digital marketing, analytics, or audience development (internships or volunteer work count!).</li><li>
Comfortable using or learning analytics platforms (e.g., Meta Insights, Google Analytics, Sprout, Hootsuite, Meltwater, etc.).</li><li>
Strong skills in Excel/Google Sheets; experience with data visualization tools (like Looker Studio or Tableau) a plus.</li><li>
Intellectually curious with an analytical mindset for problem-solving and storytelling through data.</li><li>
Strong communication skills&mdash;you can translate numbers into plain English.</li><li>
Passion for Israel, Zionism, and the mission of Jewish National Fund-USA.</li></ul> 
Bonus Points If You:<ul><li>
Have experience measuring the performance of social media and PR efforts.</li><li>
Know your way around UTM parameters, dashboards, or segmentation tools.</li><li>
Are familiar with Jewish National Fund-USA's mission and values.</li></ul> 
Why You'll Love It Here<ul><li>
Be part of a mission-driven organization making a real impact in Israel and Jewish communities around the world.</li><li>
Receive exciting professional development opportunities to further leverage your analytical skills.</li><li>
Collaborate with a creative, supportive, and passionate team that values data-driven thinking.</li><li>
Grow your career in digital strategy while supporting a cause that matters.</li></ul> 
Perks:<ul><li>
Days off for all work-prohibitive Jewish holidays, in addition to the secular US holidays</li><li>
3pm close-of-business on Fridays</li><li>
Flexible expense reimbursement for mileage and donor meetings</li><li>
Top-notch healthcare (including dental and vision)</li><li>
Parental Leave policy</li><li>
Employer-paid life insurance</li><li>
Employer-paid short and long-term disability</li><li>
403(b) with generous 10.5% employer contribution</li><li>
Opportunities to travel to Israel</li></ul> 
Compensation:
$50,000-65,000 
Pay Type:
Salaried 
Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role. 
WHAT WE DO
Jewish National Fund strives to bring an enhanced quality of life to all of Israel's residents and translate these advancements to the world beyond. JNF is &quot;greening&quot; the desert with millions of trees, building thousands of parks across Israel, creating new communities and cities for generations of Israelis to call home, bolstering Israel's water supply, helping develop innovative arid agriculture techniques and educating both young and old about the founding and importance of Israel and Zionism. JNF is the single largest provider of Zionist programs in the U.S. Its work is divided into seven program areas: Forestry &amp; Green Innovations, Water Solutions, Community Building, Zionist Education &amp; Advocacy, Research &amp; Development, Heritage Sites, and Disabilities &amp; Special Needs. 
SINCE 1901, JNF HAS:<ul><li>Planted more than 250 million trees</li><li>Built over 250 reservoirs and dams</li><li>Developed over 250,000 acres of land</li><li>Created more than 2,000 parks</li><li>Provided the infrastructure for over 1,000 communities</li><li>Connected thousands of children and young adults to Israel and their heritage</li></ul> 
Jewish National Fund prides itself on honoring the pioneers of the past and celebrating their spirit by continuing the pioneering tradition in the areas of technology, environmental progress, community development, water renewal and building the land of Israel for many years to come.
Jewish National Fund affirms the bonds of the Jewish family with their strength of unity, the understanding that each member can make a difference and the collective power to build prosperity, develop innovative solutions and promote the greater good. 
OUR CREDENTIALS &amp; PARTNERSHIPS
A registered 501(c)(3) organization, Jewish National Fund is recognized as a 4-star organization by Charity Navigator, America's leading independent charity evaluator, for its sound fiscal management, accountability, and transparency. JNF has also been rated a top charity by the American Institute of Philanthropy and meets the 20 rigorous standards of the Better Business Bureau (BBB) Wise Giving Alliance, and the transparency standards of Tzedakah, Inc. No other Jewish organization meets all these standards. 
OUR CULTURE
We are ViZion-driven relationship-based, fast-paced, and Positively Israel! 
OUR CORE VALUES
Be Bold: Beyond. We are proud and passionate, vocal, and visionary about Israel and Zionism. We pride ourselves on our out-of-the-box thinking and the great things it accomplishes for the land and with the people of Israel.
Belong: Stay long. We are an inclusive and diverse workplace welcoming and respecting all cultures, ages, religions, ethnicities, genders, orientations, and physical abilities. Understanding that a work-life balance is crucial to the success of our organization, we are empathetic, understanding, caring, appreciative, and respectful of one another as we strive to develop and retain our professionals and donors for the long-run.
Be Inscribed: Be the Impact. To walk in the land of Israel and see the impact of our work instills the greatest sense of fulfillment. We strive for each employee to make their mark, leave their footprint, be heard, and feel relevant as together we help ensure the vibrancy of Israel for the next 100 years. We plant the future, not just trees.
Be Kind: Act with Chesed. At JNF-USA we do not underestimate the power of kindness. We use recognition and praise to motivate teams, individuals, donors, and stakeholders. We are proud of our please and thank you's. We listen and lend a helping hand when a co-worker is challenged. Whether random or deliberate acts, kindness is a key ingredient to our positive workplace and mindset.
B'Yachad: Together. Great collaboration between our employees, donors and affiliates in Israel is a priority: everyone matters no matter their role. We recognize that open and inspirational communication, teamwork, and collegiality is a force multiplier in reaching our goals, mission, and vision. Jewish National Fund-USA exemplifies the power of unity.</div>

Audience Development Analyst

<div>Description
Milk and Formula Coordinator-Milk/Formula Room-The Mount Sinai Hospital-Part Time, Variable Shift, 15 Hours per Week 
Under the direction of the Director of Clinical Nutrition and Clinical Manager, is responsible for the organization of the Milk/Formula Room, including preparation, distribution, and inventory of human milk (HM), both donor and maternal HM, and specialized feedings for adult and pediatric patients. Specialized feedings include all infant, pediatric, and adult formulas and calorie concentrations that are not available as ready to feed. The Milk and Formula Coordinator conducts all aspects of milk/formula preparation and distribution under safe and sanitary conditions. Demonstrates effective communication and coordination of service between interdisciplinary team members and patient family/caregivers. Adheres to department and hospital philosophies, standards, objectives, and policies and procedures. 
Responsibilities
1. Performs calculations, measurements, and conversions to appropriately prepare and fortify HM and specialty formulas with various calorie concentrations for patient feeding. 
2. Responsible for intake of all HM (maternal and donor milk), including documentation of maternal milk received via barcode system and donor milk batch number, bottle number, and expiration date. 
3. Thaws and labels bottles of HM. Ensures labeling of HM and formula are complete, accurate, and up-to-date per policy. 
4. Delivers human milk and enteral products to hospital units as requested 
5. Communicates with parents/caregivers and Milk/Formula Room colleagues regarding available on-site milk supply. 
6. Communicates with appropriate nursing or nutrition staff for assistance with daily order changes and feeding order clarification. 
7. Assists with inventory management and intake of breast milk, formula, and supplies. Restocks supplies and formulas. 
8. Answers all phone calls/phone messages in a prompt and courteous manner. 
9. Cleans work surfaces and equipment prior to HM and/or formula preparation, and between each individual patient milk preparation. 
10. Sanitizes and stores bottles/parts. 
11. Follows aseptic technique and infection control procedures per policy. 
12. Stores prepared feedings in patient/unit refrigerators, monitoring expiration dates, and removing expired HM or formula, as indicated. 
13. Ensures and documents proper storage times and temperatures for HM and formula at all times. 
14. Exhibits professional demeanor, demonstrating effective communication with colleagues and supervisors (including sign out to covering staff to ensure continuity of care), and maintains a helpful attitude towards interdisciplinary team, hospital staff, patients, and families. 
15. Participates in department in-services to maintain competency, and attends departmental meetings and staff development programs, as requested. 
16. Compliant with hospital/regulatory guidelines and policies 
17. Works rotating weekends and holidays. 
18. Performs other tasks as assigned.
Qualifications<ul>
<li>Must have an Associate?s degree or equivalent. Bachelor?s degree and/or higher academic standing preferred.</li><li>
Work experience, preferred, nutrition or food service experience a plus. Preferred previous nutrition education or experience working in a medical laboratory. Previous experience working in a milk or formula room, preferred.</li><li>
Infant feeding technician certification, preferred. Completion of required training and competency for formula and breast/donor milk preparation expected within 60 days of hire.</li></ul>
Non-Bargaining Unit, M7D - MILK/FORMULA ROOM - MSH, Mount Sinai Hospital
Employer Description
Strength through Unity and Inclusion 

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. 

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history. 

About the Mount Sinai Health System: 

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally. 

Equal Opportunity Employer 

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 

Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $19.02 - $28.53 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Milk and Formula Coordinator-Milk/Formula Room-The Mount Sinai Hospital-Part Time, Variable Shift, 15 Hours per Week

Explore 794+ Assistant director donor communications in New York this May. Find roles across top companies and apply now to boost your career.