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assistant manager

assistant manager development operations jonsson comprehensive cancer center

UCLA Health

<div><div>Description
The Assistant Manager, Development Operations is independently responsible for key aspects of Jonsson Cancer Center Foundation (JCCF) operations, including donor relations and gift processing of thousands of gifts equaling tens of millions of dollars each year, general fundraising support, database and systems engagement. The incumbent plays an active ongoing role in ensuring all financial workflows and the Gift Processing Manual are up-to-date, reflecting best practices and ensuring any needed updates for an ever-changing fundraising system. If needed, the incumbent leads student workers, collaborates with JCCF staff on office-wide projects, and independently interacts with donors, administrators, faculty and vendors to see projects through to completion.
Salary: $32.20 - $51.36 hourly</div><div>
Qualifications
Required:
<ul><li>
Strong interpersonal communication skills to establish and maintain cooperative working relationships and interact diplomatically and effectively with donors, volunteers, administrators, faculty, staff, campus colleagues and vendors. 
</li><li>
Strong English language writing skills to produce original fundraising materials, correspondence, reports and other documents using correct grammar, syntax and punctuation. As well as demonstrated editorial and proofreading skills. 
</li><li>
Demonstrated analytical skills to effectively assess processes and make recommendations for improvements over time 
</li><li>
Ability to maintain confidentiality in a donor environment.
 
</li><li>Expert knowledge of Microsoft Word, Excel and Outlook.
 
</li><li>Flexible and willing to perform other tasks as assigned.
 
</li><li>Ability to work occasional overtime for special events, special projects and/or meetings.</li></ul> 
Preferred:
<ul><li>
General knowledge of accounting standards and practices. 
</li><li>
Understanding of fundraising principles and practices.
 
</li><li>Demonstrated knowledge of and experience using fundraising and/or CRM databases and Raiser&rsquo;s Edge fundraising software. 
</li><li>
Working knowledge of social media tools and trends.
 
</li><li>Working knowledge of email marketing and electronic fundraising tools and trends.</li></ul></div></div>

Assistant Manager, Development Operations - Jonsson Comprehensive Cancer Center

yondr

<div>Yondr creates phone-free spaces for artists, educators, organizations and individuals around the world. Our mission is to create spaces where genuine connection, focus, and creativity can ﬂourish in the absence of technology.
Yondr&rsquo;s business segments span numerous industries, primarily across education and live events. Yondr supports schools through cell phone-free programs. Our education programs facilitate the successful implementation of phone-free school environments by providing administrators and teachers with education, training, and development resources, along with all necessary equipment. In addition, Yondr supports top artists in music and comedy by creating phone-free shows, allowing performers and audience members to enjoy live performances without the distraction of phones.
SUMMARY
We are seeking an organized, detail-oriented, and proactive Executive Assistant to oversee day-to-day office operations, facilities, and vendor management, while also providing high-touch administrative support to the Founder, working within the Office of the Chief of Staff. This role sits at the center of the organization, helping to drive coordination, execution, and communication across teams to ensure a smooth and efficient workplace experience.
This person will play a key role in supporting company-wide initiatives, internal operations, and external-facing events such as Yondr Presents. The ideal candidate is an excellent communicator, highly resourceful, and able to operate in a fast-paced, evolving environment while maintaining strong attention to detail and a high bar for execution. This role offers close exposure to company leadership and the opportunity to take on increasing ownership over time as a trusted partner within the Office of the Chief of Staff.
DUTIES AND RESPONSIBILITIES<ul><li>
Oversee and coordinate day-to-day office operations, procedures, and resources to ensure optimal organizational effectiveness and efficiency.</li><li>
Provide comprehensive assistant support to the Founder, working within the Office of the Chief of Staff, including scheduling, travel, and meeting coordination, as well as helping to track priorities and ensure follow-through.</li><li>
Support planning and execution of company-wide meetings, offsites, and events; anticipate needs, identify gaps, and ensure seamless coordination across teams.</li><li>
Support external-facing events, including Yondr Presents, by coordinating logistics, managing vendors, tracking materials, and ensuring high-quality execution aligned with Yondr&rsquo;s brand.</li><li>
Manage office supply inventory, place orders for necessary materials, and ensure proper maintenance of office equipment.</li><li>
Serve as the primary point of contact for internal teams, external vendors, and stakeholders for all office-related needs.</li><li>
Handle all aspects of facility management, including communication with building management, maintenance teams, and service vendors.</li><li>
Establish and maintain streamlined systems for mail, packages, and general office organization.</li><li>
Track and manage inventory of office swag, event supplies, and conference materials.</li><li>
Partner with IT to maintain digital security standards and troubleshoot technical issues as they arise.</li><li>
Ensure compliance with workplace health, safety, and security protocols.</li><li>
Serve as the face of Yondr, welcoming and assisting all visiting guests.</li><li>
Maintain confidentiality of highly sensitive information.</li></ul>
QUALIFICATIONS<ul><li>
Strong organizational and project management skills, with the ability to manage multiple priorities and drive execution.</li><li>
Excellent verbal communication and interpersonal skills; able to build relationships at all levels of the organization.</li><li>
Strong bias to action; takes initiative, moves quickly, and proactively solves problems without waiting for direction.</li><li>
Proficiency in standard office software (e.g., Google Workspace, Microsoft Office) and comfort with basic IT troubleshooting.</li><li>
Resourceful and proactive problem-solver with strong attention to detail.</li></ul>
REQUIREMENTS<ul><li>
Proven experience as an Executive Assistant, Office Manager or similar role (3+ years preferred), ideally in a fast-paced or high-growth environment.</li><li>
Experience supporting senior executives and coordinating cross-functional initiatives is strongly preferred.</li><li>
Ability to lift and carry items such as office supplies, packages weighing up to 20 pounds.</li><li>
Must be able to stand, walk, bend, and reach as needed to perform tasks such as organizing supplies, managing office operations, and supporting events.</li><li>
This is a full-time, in-office position based in our Los Angeles office. The Executive Assistant is expected to be on-site four days a week during standard business hours.</li></ul><h2 class="jobSectionHeader">
BENEFITS</h2><ul><li>
100% paid medical coverage plan option for employees and access to 15+ plan types, including PPO, HMO and HDHP</li><li>
Dental and vision and ancillary benefits such as short-term disability, long-term disability and life insurance</li><li>
Generous PTO for rest and recharge throughout the year</li><li>
12 weeks of paid parental leave</li><li>
1 week paid holiday break at the end of December, for a company-wide closure + 11 additional nationally recognized holidays</li><li>
401(k) offering</li><li>
Tech tool preference, including choice of PC or Mac.</li><li>
Hybrid employees receive catered lunch once a week.</li></ul>
Yondr is an equal opportunity employer and does not discriminate in its hiring of employees based on race, religion, gender, or sexual orientation.
Compensation Range: $70K - $80K</div>

Executive Assistant to Founder

Bessemer Trust

<div>
 The Administrative Assistant role is an exciting opportunity to join a collaborative team of dedicated professionals that service Bessemer&rsquo;s ultra-high net worth clients from our Los Angeles office. The Administrative Assistant will provide seamless administrative support to the Client Advisory and Office Management Team.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Screen incoming communications and route for action and follow-up.
 </li>
 <li>
 Communicate with both internal and external contacts including significant prospect and client relationships.
 </li>
 <li>
 Draft and proof standard correspondence.
 </li>
 <li>
 Establish effective working relationships with colleagues and external contacts. This role may be required to provide flexible support to other Managers as required.
 </li>
 <li>
 Assist with bookkeeping and accounting for various client transactions.
 </li>
 <li>
 Comprehensive organization of meetings and luncheons as needed.
 </li>
 <li>
 Detailed calendar management and coordination of travel arrangements.
 </li>
 <li>
 Prepare and submit expense reports in a timely manner.
 </li>
 <li>
 Welcome and assist guests visiting the office.
 </li>
 <li>
 Provide general support to the Office Manager as needed.
 
 
 </li>
 </ul>
 
 Client Service
 
 
 
 <ul>
 <li>
 Handle routine communication with clients and their advisors via telephone, email, and fax.
 </li>
 <li>
 Document written and verbal client interactions in Salesforce.
 </li>
 <li>
 Prepare charts, spreadsheets, and materials for client meeting presentations using Excel, Word, PowerPoint and internal applications as needed.
 </li>
 <li>
 File correspondence and other documents in internal databases.
 </li>
 <li>
 Provide general support to the Client Advisory Team as needed.
 
 
 </li>
 </ul>
 
 Account Administration
 
 
 
 <ul>
 <li>
 Collaborate with the Client Administration Team to open accounts and coordinate with outside agents the transfer of assets to Bessemer.
 </li>
 <li>
 Perform cash management functions using Workflow and Atlas in accordance with established account procedures and applicable fiduciary laws and policies.
 </li>
 <li>
 Process client remittances and bill payments
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree Preferred
 </li>
 <li>
 Excellent oral and written communication skills
 </li>
 <li>
 Adaptable and versatile skill set
 </li>
 <li>
 Strong attention to detail
 </li>
 <li>
 Experience with Salesforce is a plus
 </li>
 <li>
 Experience with Microsoft Office Suite (Word, Excel, PowerPoint, outlook) is preferred.
 </li>
 <li>
 Thoughtful interpersonal skills and comfort working within a team
 
 
 </li>
 </ul>
 The base salary range for this position is $70,000.00 - $90,000.00 per year. This range reflects the minimum and maximum base salary we reasonably expect to pay for this role. In addition, this position may be eligible to participate in the relevant business unit&rsquo;s incentive compensation plan, and other compensation programs as applicable. Eligible employees may participate in a 401(k) program with a generous profit-sharing contribution, medical, prescription dental, and vision coverage; life insurance; disability coverage; paid holidays; vacation; and sick time, subject to plan terms and Company policies.
 
 
 
 About Bessemer Trust
 
 
 
 <ul>
 <li>
 Bessemer Trust is a family office, overseeing $250 billion in assets for 3,000 individuals and families of substantial wealth. Its more than 1,300 employees are singularly focused on private wealth management &mdash; disciplined investment management, sophisticated wealth planning, comprehensive family office services, and highly personalized client service.
 </li>
 <li>
 Established in 1907 as the family office for Annie and Henry Phipps, Bessemer Trust is in its seventh generation of ownership by the Phipps family. As a self-made entrepreneur, Henry Phipps was a founding partner and chief financial officer of Carnegie Steel.
 </li>
 <li>
 Bessemer Trust retains its original focus as a privately owned and independent wealth manager deeply committed to its mission of providing peace of mind to its clients. Bessemer&rsquo;s adherence to putting clients&rsquo; interests first, fiduciary mindset, and highly collaborative culture are at the heart of everything the firm does.
 
 
 </li>
 </ul>
 
 Key Facts
 
 
 
 <ul>
 <li>
 For more than 119 years, Bessemer Trust has operated continuously in a single line of business, independently owned by one family.
 </li>
 <li>
 Headquartered in New York&rsquo;s Rockefeller Center, Bessemer Trust has 22 offices in total. Woodbridge, NJ, is one of the firm&rsquo;s largest offices, which hosts a wide range of technology and operations professionals. In addition to its sizable presence in New York and Woodbridge, the firm provides client service through offices in Atlanta, Boston, Chicago, Dallas, Delaware, Denver, Garden City, Grand Cayman, Greenwich, Houston, Los Angeles, Miami, Naples, Nevada, Palm Beach, San Diego, San Francisco, Seattle, Stuart, and Washington, D.C.
 </li>
 <li>
 To watch a video about Bessemer Trust&rsquo;s history, click here.
 </li>
 <li>
 To learn more about Bessemer Trust, click here.
 
 
 </li>
 </ul>
 
 About Our Employee Rewards And Benefits
 
 
 
 <ul>
 <li>
 We provide exceptional rewards and benefits that are among the best in the industry, giving our people access to a wide range of options, including:
 </li>
 <li>
 Competitive base salary plus discretionary annual bonus for select positions
 </li>
 <li>
 A 401(k) plan with a generous annual profit-sharing contribution
 </li>
 <li>
 Personalized development and career opportunities, including tuition reimbursement support
 </li>
 <li>
 Comprehensive medical, dental, and vision plans with zero contributions for employee coverage
 </li>
 <li>
 Employee assistance (EAP) and wellness programs
 </li>
 <li>
 Hybrid work environment: 60% in office, 40% remote for most positions
 </li>
 <li>
 Paid time off and paid parental leave
 </li>
 <li>
 Employer-paid life insurance and short- and long-term disability coverage
 </li>
 <li>
 Legal services and financial wellness plans at no cost to employees
 
 
 </li>
 </ul>
 
 Bessemer Trust is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. We encourage candidates of diverse backgrounds to apply.
 
</div>

Administrative Assistant

Cedars-Sinai

<div>
 
 Job Description
 
 
 
 
 Grow your career at Cedars-Sinai!
 
 
 
 The Angeles Clinic &amp; Research Institute has established an international reputation for developing new cancer therapies, providing the best in experimental and traditional treatments, and expertly guiding and training the next generation of clinicians. Our board-certified fellowship-trained medical oncologists, surgeons, immunotherapists, pathologists, and dermatologists work closely together to advance cancer care. We are committed to bringing innovative therapeutic options to all our patients with cancer.
 
 
 
 Join our team and contribute to groundbreaking research.
 
 
 
 This position functions as a Clinical Research Coordinator providing support for clinical research protocols for the department. The Clinical Research Coordinator will assist the Research Department with all aspects of clinical research. This individual will interact with principal investigators, subjects, clinic and research staff, laboratory staff, medical professionals, pharmaceutical staff, and Sponsor representatives to successfully implement research protocols, in compliance with all regulatory requirements.
 
 
 
 Primary Duties &amp; Responsibilities
 
 
 
 <ul>
 <li>
 Perform accurate processing of research laboratory specimens while demonstrating a moderate degree of proficiency and understanding of research protocol and laboratory procedures, including centrifuging, aliquoting, storing, and shipping of specimens.
 </li>
 <li>
 Monitor deliveries from sponsor, including inventory of kits, unpacking, and storing of supplies, and using kits and supplies appropriately for specimen collection, processing, storage, and shipping, as mandated by sponsor. Maintain electronic record of supplies.
 </li>
 <li>
 Responsible for administrative functions of research studies, including scheduling of patients for research visits, procedures and labs and completion and maintenance of consent forms, case report forms, SAE&rsquo;s and source documents.
 </li>
 <li>
 Facilitates screening and recruitment of potential patients for protocol eligibility, presenting non-medical trial concepts and details to the patients, and supporting the informed consent process.
 </li>
 <li>
 Coordinates logistical aspects of clinical research projects to achieve project objectives, including project planning, projecting resource requirements, and developing systems to ensure protocol compliance and patient safety.
 </li>
 <li>
 Responsible for accurate and timely data collection, documentation, entry and reporting, including timely response to sponsor queries.
 </li>
 <li>
 Schedules and participates in monitoring and auditing activities to ensure compliance, including implementing any corrective actions.
 </li>
 <li>
 Responsible for compiling and reporting on each study including information related to protocol activity, accrual data, workload, and other research information; present this information at regular research staff meetings.
 </li>
 <li>
 Works closely with investigators and regulatory staff or directly with Institutional Review Board (IRB) to submit adverse events, serious adverse events, protocol deviations, and Safety Letters in accordance with local and federal guidelines.
 </li>
 <li>
 Acts as a liaison with pharmaceutical company representatives or other project funding organizations to monitor and update project progress.
 </li>
 <li>
 Provides assistance with research finance billing, including identifying and classifying routine care vs. research related care.
 </li>
 <li>
 Attends meetings and conferences related to research activities, including research staff meetings. Participates in planning, workshops, evaluation meetings, and seminars, educational or administrative meetings as necessary or requested.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Educational Requirements:
 
 
 
 <ul>
 <li>
 High School Diploma or GED required.
 </li>
 <li>
 Associate degree or college coursework in a related field (e.g., Life Sciences, Health Sciences, or similar) preferred.
 
 
 </li>
 </ul>
 
 Licenses/Certification:
 
 
 
 <ul>
 <li>
 Current Certified Phlebotomy Technician I (CPT I) license issued by the State of California required. (Please note your license number in your resume and application)
 </li>
 <li>
 Current Basic Life Support (BLS) certification from the American Heart Association or American Red Cross required. (Certification must be valid for at least 60 days beyond anticipated start date)
 
 
 </li>
 </ul>
 
 Experience:
 
 
 
 <ul>
 <li>
 Minimum of six (6) months of healthcare-related or clinical research experience required.
 </li>
 <li>
 Phlebotomy and/or laboratory assistant experience with demonstrated proficiency in applicable job responsibilities.
 </li>
 <li>
 One (1) year of experience as a Clinical Research Coordinator, Clinical Research Associate, or Clinical Research Assistant preferred.
 </li>
 <li>
 This role is designed to be 100% onsite, giving you the opportunity to collaborate closely with your team and immerse yourself in the energy of our workplace. Please note that hybrid or remote work options are NOT available for this position at this time.
 
 
 </li>
 </ul>
 #Jobs-Indeed
 
 
</div>

Clinical Research Coordinator I, Laboratory + CPT - The Angeles Clinic & Research Institute

Rebel convenience stores

<div>At Rebel Convenience Stores, we&rsquo;re more than a pit stop &mdash; we&rsquo;re a place where great service, fresh products, and a friendly atmosphere come together. We&rsquo;re looking for a motivated Assistant Manager (ASM) to help lead our team, support store operations, and deliver an outstanding experience for every guest who walks through the door.
If you thrive in a fast-paced environment, love connecting with people, and want to grow your leadership career, this role is for you!
What You&rsquo;ll Do
As an Assistant Manager, you&rsquo;ll play a key role in the success of your store by:<ul><li>
Leading &amp; Supporting: Assist the Store Manager with daily operations and step into their role when needed. Supervise, train, and support team members to keep everything running smoothly.</li><li>
Delivering Great Service: Greet customers warmly, assist with purchases, and resolve issues with professionalism and care. Build positive relationships with regular guests.</li><li>
Managing the Store: Keep the store clean, organized, stocked, and safe. Follow company policies for transactions, loss prevention, and age-restricted sales.</li><li>
Driving Efficiency: Manage inventory, complete reports, and help maintain high operational standards.</li></ul> 
Requirements 
What We&rsquo;re Looking For
We&rsquo;re searching for team players who are ready to step up and lead.<ul><li>
Experience: 2&ndash;4 years in a supervisory or customer service role.</li><li>
Skills: Strong communication, multitasking, and organizational skills. Familiarity with cash registers and basic store equipment.</li><li>
Flexibility: Willingness to work overtime, nights, weekends, and holidays as needed.</li><li>
Mobility: Valid driver&rsquo;s license, proof of insurance, and flexibility to travel to nearby stores when needed.</li></ul>
Why You&rsquo;ll Love Rebel
We believe in rewarding hard work and giving our team members opportunities to grow. As an Assistant Manager, you&rsquo;ll enjoy:<ul><li>
Competitive pay with opportunities for advancement</li><li>
Flexible scheduling</li><li>
Training and development to prepare you for future leadership roles</li><li>
A supportive team environment where your contributions matter</li></ul> 

Benefits 
<ul><li>
Flexible schedules to fit your lifestyle</li><li>
Paid on-the-job training</li><li>
Career growth opportunities &mdash; we promote from within</li><li>
A team-oriented and positive workplace culture</li><li>
Competitive pay and eligibility for benefits (Full-Time Employees Only)</li></ul>
Ready to Take the Next Step?
If you&rsquo;re motivated, customer-focused, and ready to grow with a company on the move, Rebel is the place for you. Apply today and start your journey toward leadership with us!
The minimum pay rate for this posting is $18.</div>

Assistant Store Manager

University of California Los Angeles

<div><div><div><div><div>Under the general direction of the Manager of Programs &amp; Development serve as the Marketing &amp; Communications Specialist for the Center for 17th- &amp; 18th-Century Studies and the William Andrews Clark Memorial Library. The Specialist will be a key player in promoting the Center and Clark's research, programs, and events. The Specialist will be responsible for creating publicity campaigns for academic and public programming and events; creating content and distributing the Quarterly newsletter; advertising Clark fellowships; designing and producing publicity flyers and programs; maintaining content for the Center and Clark's website; and managing the Center and Clark's social media. In collaboration with the Director, Assistant Director, Head Librarian, and Manager of Programs and Development, the Specialist will contribute to the development of a strategic communications plan and calendar of communications for external and internal audiences that highlights Center and Clark programs, research, and achievements. The Specialist will collaborate with staff, librarians, faculty, fellows, and students to raise awareness of the Center and Clark through digital content creation, visual assets, and social media content. Specialist will ensure that all communications are in line with UCLA brand guidelines, reflecting a professional level of quality and conveying the Center and Clark's brand and visual identity. They will track and report annually on the reach and impact of online and social media outreach, and on other communications campaigns. In consultation with the Department Technology Analyst, coordinate the audio-visual needs for in-person and livestreamed conferences and lectures as well as help to support online programming. Position is divided between two locations, Royce Hall on the UCLA campus and the William Andrews Clark Memorial Library, located off-campus in the West Adams district of Los Angeles. Ability and willingness to work weekends and evenings as required by academic and public program schedules.</div> 
 
Salary &amp; Compensation 
 
<ul><li>UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
</li></ul>Qualifications 
<ul><li>
1 year Managing organizational social media accounts (Preferred)
</li></ul><ul><li>1 year Demonstrated ability to effectively use social media and write for public audiences (Preferred)
</li></ul><ul><li>1 year Experience with image editing and word processing software (Required)
</li></ul><ul><li>Detailed knowledge of marketing principles, and applying concepts to email marketing, social media, and other platforms (Required)</li></ul>
<ul><li>Demonstrated ability to work independently and collaboratively and to follow through on assignments with minimal supervision (Required)</li></ul>
<ul><li>Ability to compose, proofread, and edit text for business and publicity communications and materials using the proper grammar, punctuation, voice, and spelling with great attention to detail (Required)</li></ul>
<ul><li>Excellent organizational skills sufficient to prioritize job functions and adhere to a calendar of production in order to meet deadlines (Required)</li></ul>
<ul><li>Ability to identify problems, develop alternative approaches, offer solutions, and follow through on all details (Required)</li></ul>
<ul><li>Working knowledge of the means of promoting academic and cultural programs, including conferences, lectures, arts performances and fellowship programs (Required)</li></ul>
<ul><li>Demonstrated skill in graphic design, with practical knowledge of Adobe Creative Suite, with the ability to learn new technologies in a prompt and efficient manner (Required)</li></ul>
<ul><li>Ability to work at two separate locations, one on campus and the other off campus. Ability to work within fluctuating hours that include evenings and weekends. (Required)</li></ul>
<ul><li>Ability to effectively use social media and write for public audiences (Required)</li></ul>
<ul><li>Excellent visual media and design skills including graphic design (Required)</li></ul>
<ul><li>Ability to conceptualize communications in a strategic way to promote organizational goals (Required)</li></ul>
<ul><li>Demonstrated ability to maintain website content using Wordpress or other content management tools (Required)</li></ul>
 
Education, Licenses, Certifications &amp; Personal Affiliations 
<ul><li>
Bachelor's Degree in related area and / or equivalent experience / training (Required)
</li></ul> 
Special Conditions for Employment 
<ul><li>
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li></ul>
<ul><li>Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.</li></ul>
 
Schedule 
 
8:00 am to 5:00 pm
 
Union/Policy Covered 
 
99-Policy Covered
 
Complete Position Description 
 
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;JDName=Marketing%20Specialist%202%20(TBD_941185)</div></div></div><div><div><div>
Apply</div></div></div></div>
 <div><div>Campus Requisition #:</div>
10322
<div>UC Payroll Title:</div>
MARKETING SPEC 2
<div>Department:</div>
CENTER FOR 17TH &amp; 18TH CENTURY STUDIES
<div>Appointment Type:</div>
2 - Staff: Career
<div>Anticipated Hiring Pay Scale:</div>
The target hourly salary range is $29.17 to $37.00, depending on qualifications and experience.
<ul><li>Full Salary Range:</li></ul>
USD $29.17/Hr. - USD $56.37/Hr.
<div>Onsite | Remote | Hybrid Type:</div>
Hybrid
<div>Department Location:</div>
345 Portola Plaza Center for 17th and 18th Century Studies
<div>Full or Part Time:</div>
Full Time</div>

Marketing Specialist

<div><div>Description
This staff personnel reports to the Sleep Lab Manager and Supervisor to provide clerical and administrative assistant support to the UCLA Sleep Disorders Center DME business. Duties include: working in a fast-paced environment with frequent interruptions; answering a large volume of daily telephone calls; triaging and scheduling patient appointments including in some cases completing triage forms and faxing to doctors to complete the referral form; taking telephone messages from patients for the technologist and manager to call back; obtaining benefit and eligibility information and authorizations from insurance companies; performing billing procedures for patient visits; answering questions about the lab; providing parking directions; ordering office supplies on EMPAC for approval by the supervisor; coordinating with DME Technologist to update patient and staff materials. Assume overall clerical and administrative assistant responsibility for day-to-day coordination of the Sleep Disorders Center DME. The incumbent will coordinate efforts with Manager and Supervisor, DME Technologist, and other Sleep Center staff to ensure smooth operation of Sleep Center DME. Assist with cross-covering administrative assistants and providing other administrative support to the department as requested or as needed.

This person works under the direct supervision of the Manager and Supervisor, and will work closely with the DME Technologist and will perform tasks necessary to the day-to-day administration of the Sleep Lab DME. The incumbent will coordinate efforts for day-to-day functioning with the DME Technologist of the UCLA Sleep Lab DME. Work independently and as team member to ensure smooth functioning of Sleep Lab DME and ensure that work is prioritized so that tasks are completed.</div><div>
Qualifications<ul>
<li>
Skill in setting priorities and organizing workload, information, and people in such a way that accurately reflects the relative importance of job responsibilities in order to complete work in a timely manner accounting for deadlines, completing projects and a heavy workload.</li>
<li>Ability to work independently to follow through on assignments and projects without supervision. Ability to work with frequent interruptions and changing priorities.</li>
<li>Skill in analyzing information, problems, situations, and procedures to a) define the problem or objective, b) identify problem solving possibilities, c) determine the best course of action, and d) implement as necessary. Ability to take action when answers to a problem are not readily available.</li>
<li>Ability to establish and maintain cooperative working relationships with colleagues, faculty, staff, and patients.</li>
<li>Ability to draft original business correspondence (e.g., memos and letters) and edit materials using correct grammar, punctuation, spelling, and format without any notes or guidelines for reference.</li>
<li>Excellent oral communication skills to transmit and obtain information using appropriate vocabulary and grammar, including the ability to handle incoming telephone calls effectively, triage patient problems to appropriate physicians, and provide information about programs and services.</li>
<li>Skill in using a variety of Microsoft programs (e.g., Word, Excel) to update materials, reports, and documentation.</li>
<li>Ability to process all aspects of reports (typing/transcribing, proofing/editing, uploading, distribution, and filing).</li>
<li>Ability to schedule appointments accurately following established policies and procedures and to complete pre-processing activities in a timely and accurate manner (e.g., providing information, confirming appointments, processing referrals and authorizations).</li>
<li>Ability to perform clerical functions related to scheduling, triaging, reporting, and billing and to coordinate with staff.</li>
<li>Skills in using computer systems for email, scheduling, report transcription and retrieval, and data entry/registration.</li>
<li>Ability to instruct and train administrative personnel in job duties following standard policies and procedures.</li>
<li>Experience working with Durable Medical Equipment (DME) and related processes preferred.</li></ul></div></div>

Administrative Assistant III - Sleep Lab

Explore 571+ Assistant manager development operations jonsson comprehensive cancer center in Los Angeles this May. Find roles across top companies and apply now to boost your career.