executive assistant

administrative assistant Jobs in New York

administrative assistant

executive administrative assistant Jobs in New York

executive administrative assistant

senior executive assistant Jobs in New York

senior executive assistant

senior administrative assistant Jobs in New York

senior administrative assistant

executive administrator

Defense Holdings, Inc.

<div>Defense Holdings, Inc. (DHi) 
Location: Hybrid (US) 
Employment Type: Full-Time 
Department: Executive Administration 
Reports To: Chief of Staff / Executive Director
Company Overview
Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.
At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.
Position Summary
Defense Holdings, Inc. (DHi) is seeking an Executive Office Administrator to provide high-level administrative support to senior leadership. The ideal candidate will manage executive calendars, prepare reports and presentations, coordinate internal communications, and ensure smooth office operations.
This role requires exceptional organizational skills, strong communication abilities, and discretion in handling sensitive executive information.
Key ResponsibilitiesExecutive Support
Manage executive calendars, appointments, and travel arrangements. 
Prepare reports, presentations, and executive correspondence. 
Coordinate meetings and ensure proper follow-ups.
Administrative Operations
Maintain office systems, records, and documentation. 
Support communication across departments and teams. 
Assist in special projects, initiatives, and events as needed.
Reporting &amp; Compliance
Generate executive-level reports and briefings. 
Ensure compliance with internal policies and confidentiality standards.
Cross-Functional Collaboration
Coordinate with internal teams, HR, and operations to support leadership objectives. 
Assist in process improvement initiatives for executive office efficiency.
Required Qualifications
Bachelor&rsquo;s degree in Business Administration, Executive Support, or related field. 
3&ndash;5 years of experience in executive administration or high-level administrative support. 
Proficiency in Microsoft Office Suite and collaboration tools. 
Excellent organizational, communication, and interpersonal skills. 
Ability to manage confidential and sensitive information responsibly.
Preferred Qualifications
Experience supporting executives in government contracting or defense environments. 
Familiarity with multi-office coordination and executive operations.
Core Competencies
Integrity &amp; Confidentiality 
Attention to Detail 
Analytical Thinking 
Interpersonal Communication 
Organizational Skills 
Adaptability &amp; Initiative
Work Environment
Professional office environment (or hybrid/remote if applicable). 
May require occasional travel. 
Must be eligible to work in the United States. 
Ability to obtain and maintain security clearance may be required.
Compensation &amp; Benefits
Defense Holdings, Inc. (DHi) offers a competitive compensation package including:
Competitive base salary (commensurate with experience) 
Medical, Dental, and Vision Insurance 
401(k) with company match 
Paid Time Off (PTO) and Holidays 
Life and Disability Insurance 
Professional development opportunities
Equal Opportunity Employer Statement
Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.</div>

Executive Office Administrator

Citi

<div>
 The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Supports senior team members and managing directors of the New York-based CIO team.
 </li>
 <li>
 Manages day to day calendar(s)
 </li>
 <li>
 Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls including in-person coordination.
 </li>
 <li>
 May prepare and review materials and correspondence for meetings
 </li>
 <li>
 Assist with creation/modification of presentations, spreadsheets, and other various documents
 </li>
 <li>
 Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
 </li>
 <li>
 Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
 </li>
 <li>
 Orders supplies and process invoices through Procure to Pay system
 </li>
 <li>
 Process and follow-up on Virtual Requests
 </li>
 <li>
 Assists in ad-hoc reports special projects as needed
 </li>
 <li>
 Serves as back up support for administrative staff when required
 </li>
 <li>
 Prepares internal/external correspondence in addition to maintaining, answering and routing correspondence not requiring the manager&rsquo;s attention.
 </li>
 <li>
 Prepares and reviews materials for manager&rsquo;s use in discussions and meetings.
 </li>
 <li>
 Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Previous office administration experience
 </li>
 <li>
 Highly proficient in Microsoft Office
 </li>
 <li>
 Significant senior level executive admin experience
 </li>
 <li>
 Consistently demonstrates clear and concise written and verbal communication skills and responsive in communications
 </li>
 <li>
 Demonstrated ability to quickly gain command of new systems
 </li>
 <li>
 Self-motivated and detail oriented
 </li>
 <li>
 Excellent organizational skills and ability to work proactively without close supervision.
 
 
 </li>
 </ul>
 
 Education:
 
 
 
 <ul>
 <li>
 Bachelor's/University degree or equivalent experience
 
 
 </li>
 </ul>
 ------------------------------------------------------
 
 
 
 Job Family Group:
 
 
 
 Business Strategy, Management &amp; Administration
 
 
 ------------------------------------------------------
 
 
 
 Job Family:
 
 
 
 Administrative Support
 
 
 ------------------------------------------------------
 
 
 
 Time Type:
 
 
 
 Full time
 
 
 ------------------------------------------------------
 
 
 
 Primary Location:
 
 
 
 New York New York United States
 
 
 ------------------------------------------------------
 
 
 
 Primary Location Full Time Salary Range:
 
 
 
 $91,690.00 - $119,610.00
 
 
 In addition to salary, Citi&rsquo;s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental &amp; vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.
 
 
 ------------------------------------------------------
 
 
 
 Most Relevant Skills
 
 
 
 Please see the requirements listed above.
 
 
 ------------------------------------------------------
 
 
 
 Other Relevant Skills
 
 
 
 For complementary skills, please see above and/or contact the recruiter.
 
 
 ------------------------------------------------------
 
 
 
 Anticipated Posting Close Date:
 
 
 
 Feb 18, 2026
 
 
 ------------------------------------------------------
 
 
 
 Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
 
 
 
 
 If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.
 
 
 View Citi&rsquo;s EEO Policy Statement and the Know Your Rights poster.
 
</div>

Senior Executive Assistant

Playfly Sports

<div><div>EXECUTIVE ASSISTANT

New York, New York

On-Site 


THE RUNDOWN

Playfly Sports is looking for an Executive Assistant to join our team in New York City. 


The Executive Assistant will provide high-level administrative and strategic support to the CEO and C-Suite team with the daily management of their commitments. The person in this role will coordinate meeting calendarization and operational support, ensuring proper time management and upkeep of administrative tasks such as expense reports and recurring meetings with stakeholders. Additionally, they will prepare correspondence, presentations, reports, and briefing documents for the C-Suite for high priority meetings. The ideal candidate will be highly organized, detail-oriented, and proactive, with strong judgment and the ability to manage competing priorities in a fast-paced environment. 


WHAT YOU&rsquo;LL ACCOMPLISH 

<ul><li>Lead the strategic organization of C-Suite team before meetings by preparing pre-meeting documents (e.g., recaps of previous meetings, relevant background information), taking notes during meetings, and recapping action items after meetings.</li></ul>
<ul><li>Coordinate calendars and planning of meetings and events (with internal and external clients), including any logistical elements of such meetings (e.g., technical support, refreshments)</li></ul>
<ul><li>Assist with formatting communications and presentation decks</li></ul>
<ul><li>Plan and book all travel, optimizing and coordinating travel itineraries and transportation requirements for location, meeting requirements and attendees</li></ul>
<ul><li>Manage and submit expense reports, for C-Suite team in a timely manner</li></ul>
<ul><li>Ensure proper time management for C-Suite, filtering meeting requests and dynamically addressing changes in schedule based on business priority on their behalf by developing a deep understanding of the underlying business and stakeholders</li></ul>
<ul><li>Monitor key deadlines and proactively manage follow-ups</li></ul>
<ul><li>Maintain confidentiality, demonstrate professionalism, and anticipate needs while operating with minimal supervision.</li></ul>
<ul><li>Support special projects and cross-functional initiatives</li></ul>
<ul><li>Other job-related duties as assigned</li></ul> 


WHAT YOU&rsquo;LL BRING
<ul><li>Bachelor&rsquo;s degree preferred, or equivalent work experience</li></ul>
<ul><li>At least 2 years of executive administration experience</li></ul>
<ul><li>Excellent written and oral skills, including email with high-level executives and clients</li></ul>
<ul><li>High level of discretion and professionalism</li></ul>
<ul><li>English required, secondary language(s) a plus</li></ul>
<ul><li>Must be proficient in Microsoft Office suite (PowerPoint, Excel, Outlook, Word)</li></ul>
<ul><li>Must be proficient in Slack</li></ul>
<ul><li>A working understanding of AI support (e.g. Co-Pilot, ChatGPT)</li></ul>
<ul><li>Exceptional organizational, analytical and problem-solving skills and superior attention to detail</li></ul>
<ul><li>Ability to manage calendars and work across time zones seamlessly</li></ul>
<ul><li>Intellectually curious and a self-starter</li></ul>
<ul><li>Ability to multitask, works effectively under daily time constraints, and use discretion in managing sensitive communications and business relationships</li></ul> 


TRAVEL, LIFTING, PHYSICAL REQUIREMENTS
<ul><li>Expectation to be in office 4 to 5 days/week + days leadership team is in office.</li></ul>
<ul><li>Ability to travel for any work-related projects requiring in-person presence.</li></ul> 


COMPENSATION</div><div><div><div><div> 
Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor.</div></div>
The base pay range for this role is:
$75,000 - $85,000 USD</div></div><div><div>
<div>
WHAT WE DO

Playfly Sports is the full-service, leading sports marketing and media company that enables brands to engage with sports fans on a local, regional, and national level through scaled linear, digital, and experiential assets. Playfly Sports drives outcome-based solutions into 90-million households via more than 7,800 live U.S. broadcasts of MLB, NBA, and NHL games; and influences sports fans of all ages through the management of college and high school multimedia rights, uniform branding, and high-profile sports sponsorship platforms. Playfly Sports has the unique ability to partner, innovate, and advance the aspirations of athletes, brands, academic institutions, and sports fans across the U.S. Playfly Sports is Powered by Partnership. Visit Playfly Sports online at playfly.com

WHAT WE STAND FOR

At Playfly, we know that a diverse, equitable, and inclusive company is a more innovative and successful one, but more importantly, we believe it&rsquo;s just the right thing to do. Through conversations, company initiatives, community events and partnerships, policy changes, data analysis, workshops, and support groups, we are dedicated to creating a workplace where everyone can thrive. We are here for the long haul and to do the meaningful work that creates true institutional change within our workplace, with our partners, and in the communities we serve.

EEOC &amp; DIVERSITY STATEMENT

Playfly Sports affirms that inequality is detrimental to our associates, our clients, and the communities we serve. Our goal is to impact lasting change through our actions. Together, we unite for equality and equity. Playfly Sports is committed to equal employment opportunities regardless of any protected characteristic, including race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, or protected veteran status and will not discriminate against anyone on the basis of a disability. We support an inclusive workplace where associates excel based on personal merit, qualifications, experience, ability, and job performance.

ACCOMMODATIONS

Playfly Sports is committed to the full inclusion of all qualified individuals, and as part of this commitment, Playfly Sports will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact recruiting@playfly.com.

We are unable to sponsor or take over sponsorship of an employment visa for this role at this time
</div>
</div><div><div>Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</div>
<div></div>
<div>For California and UK Residents, please read our Privacy Policy</div></div></div></div>

Executive Assistant

Executive Administrative Partner

Phillips Auctioneers LLC

<div>PRIMARY FUNCTION 


In the capacity as Administrator, position is responsible for the administration for all Watches sales in New York and supporting Watches sales in Geneva, Hong Kong, and London. In this capacity, the position will act as a liaison on behalf of the Watches department for both internal and external clients with a focus on handling consignment contracts, shipping, accounting for property inventory and supporting issues surrounding client account settlement. This role is also required to work in partnership with a Senior Administrator and Shipping Coordinator, and directly with the Head of Sale, Watches to manage and organize all day-to-day activities, and work on specific administrative, financial, or logistical tasks as required. 


The Administrator will also support the production of the New York Watches catalogues, assisting the Specialists as needed in research, ordering extracts, liaising with the photography studio and watchmakers, and administering after sales efforts including invoicing clients and shipping watches. 


In the capacity of Executive Assistant, this position will work directly with the Deputy Chairman, Head of Watches Americas, based in New York, with dotted line to the Head of Sale, Watches, Americas, to coordinate and support a range of administrative, financial, and logistical responsibilities to ensure a smooth running of the office and client transactions in the Americas. 


This role is tailored toward a candidate who has a strong interest in learning about Watches and the auction market, and already has a background in administrative duties and client-facing experience, with the ultimate goal of growing their career within the Watches Department for Phillips. This role requires a high degree of organization, meticulous attention to detail, proactivity, multi-tasking and discretion. Phillips values a workforce with a wide variety of experiences, backgrounds and skills, so we encourage you to apply even if you do not meet all of the qualifications. 


DUTIES AND RESPONSIBILITIES 
Sale Coordination
<ul>
<li>Issue client contracts for upcoming sales and after sales and record data using internal systems as required.</li>
<li>Support NY auctions and participate in telephone bidding and any other duties as required.</li>
<li>Organize and coordinate sale activities including client views, condition report dispatch, and bidding registrations.</li>
<li>Facilitate digital catalogue production with exacting attention to lot order, estimates, symbols, property titles and copy proofing.</li>
<li>Maintain and actively manage a high-volume sale by tracking and updating master excel list and consignor files.</li>
<li>Support Head of Americas, Head of Sale, and Senior International Specialist as required, including but not limited to: tracking pending consignments; tracking and ensuring marketing promises are executed; assisting with the catalogue and exhibition layouts; and setting up pre-sale meetings.</li></ul> 
Inventory Management &amp; Shipping
<ul>
<li>Account for and manage all inventory.</li>
<li>Manage import and export paperwork.</li>
<li>Organize shipments for both consignors in preparation for the sale and after the sale for eventual buyers as required and liaise with shipping partner and other departments/locations as necessary.</li>
<li>Support Senior Administrator and Shipping Coordinator in the organization of international exhibition tours and carnets</li>
<li>Coordinate trips to watchmaker as needed</li></ul> 


Department Management
<ul>
<li>Collaborate with individuals within the sale team, support departments and other sale administrators globally within the organization, making sure to appropriately escalate and problem solve where necessary.</li>
<li>Organize and support business getting campaigns, valuation days, and events with Phillips staff.</li>
<li>Maintain Department files, Excel files and internal client databases.</li>
<li>Serve as a viewing assistant for all exhibitions</li>
<li>Schedule appointments and meetings, liaising with clients and specialists</li>
<li>Provide one‐to‐one support for the department by fielding mainline phone calls, answering basic questions in a professional manner and liaising with Phillips Specialists and Support Departments where necessary.</li>
<li>Provide departmental administrative support including scanning, filing, overall department organization, and ordering office supplies</li>
<li>Other duties as assigned by management.</li></ul> 


Executive Assistant
<ul>
<li>Act as an extension of the Deputy Chairman and Head of Watches, Americas office, serving as liaison between Phillips&rsquo; top clients to ensure a seamless experience, in addition to working on all administrative and office duties as necessary.</li>
<li>Make travel arrangements as requested, utilizing the approved travel agency, and adhering to company travel guidelines.</li>
<li>Submit expense reports, using the standard platform and adhere to the timescales defined by the finance team.</li>
<li>Coordinate all aspects of Head of Watches&rsquo; calendar and communications for external and internal needs, including: scheduling meetings, responding to various requests, calls, and invitations.</li>
<li>Coordinate regularly with Client Strategy and Business Development to receive targeted client data, and work closely with the NY Watches Team on client outreach, visit planning, and follow-up.</li>
<li>Foster and maintain a fluency in Phillips&rsquo; internal systems.</li>
<li>Liaise with Head of Sale and Senior Administrator and other individuals within the company to manage consignments and ensure a smooth transaction process for clients.</li>
<li>Assist with sales preparation and client management including registering new client accounts, obtaining and filing sensitive client identification documents, completing bid registration forms, and supplying sale materials to clients.</li>
<li>Work on-site at auctions and special events, as required, which will periodically involve evening and weekend working.</li>
<li>Perform any other ad‐hoc duties as requested.</li></ul> 


PROFESSIONAL SKILLS AND EXPERIENCE 

<ul>
<li>Computer literate and proficient in Microsoft Office Software (Excel, Outlook, Word and PowerPoint), required.</li>
<li>A minimum of one year&rsquo;s work experience in a similar role, preferred.</li>
<li>Some experience in a client or customer-facing role, preferred.</li>
<li>Interest in watches and/or the luxury market, preferred.</li></ul> 


EDUCATION AND TRAINING 

<ul><li>Bachelor&rsquo;s degree or equivalent experience.</li>
<li>A background in Watches is desirable.</li>
<li>International languages: desirable, particularly French, Spanish, German, Italian, Mandarin, or Cantonese.</li></ul> 


PERSONAL ATTRIBUTES 

<ul>
<li>Outstanding client-relations/client service and presentation skills</li>
<li>Ability to communicate in a professional manner with a wide variety of international clients and internal colleagues including written and verbal communication.</li>
<li>Excellent time management skills with the ability to work under pressure and prioritize to meet strict deadlines</li>
<li>Ability to work independently and collaboratively on a team.</li>
<li>Ability to deal effectively and efficiently with multiple tasks</li>
<li>Proactive with excellent organizational skills</li>
<li>Meticulous attention to detail</li>
<li>Ability to work professionally with all other areas within the business.</li>
<li>Ability to handle confidential information discreetly and responsibly.</li>
<li>Ability to learn Phillips&rsquo; internal programs, systems and software.</li></ul> 


WORKING CONDITIONS 

<ul>
<li>Work is undertaken primarily within an office environment in our 432 Park Avenue New York City location</li>
<li>Flexibility with working hours including some evenings and weekends</li></ul> 


ADDITIONAL INFORMATION 

<ul>
<li>The hourly pay range for the role is $19.23-21.63 per hour.</li></ul></div>

Administrator & Executive Assistant, Watches

Continental General

<div>ADMINISTRATIVE ASSISTANT TO THE INVESTMENT TEAM &amp; EXECUTIVE CHAIRMAN 
(Full Time, Salary, Exempt)
Looking to join a growing company dedicated to helping others? We offer that, plus competitive salaries, a culture of learning, and a fast-paced environment. This is an in-office position for our New York office. Join our team to help make a difference in the lives of others!
About Continental General:
The Continental General family of companies has provided insurance, including life and long-term care policies, to individuals and groups for over 30 years, and currently supports over 200,000 policyholders. Both our insurance company, Continental General Insurance Company, and our third-party administrator, Continental General Services, are committed to the continuous development of our infrastructure, processes, and people. The group is actively growing through expansion of both its insurance portfolio and its administrative services. With each opportunity, we take a collaborative approach to address challenges and provide unique solutions.
Position Summary:The Administrative Assistant provides support to the Investment Team and Executive Chairman, managing calendars, travel, communications, expenses, and special projects. This role requires strong organizational skills, discretion, and the ability to anticipate needs while supporting executive operations and office management in a fast-paced, professional environment.
Key Responsibilities:<ul><li>
Provide comprehensive administrative support to the investment team and Executive Chairman, including managing calendars, scheduling meetings, and coordinating travel arrangements</li><li>
Handle communication, including phone calls, emails and correspondence, ensuring timely responses and follow-ups</li><li>
Assist in preparing reports, presentations, and documentation using Microsoft Office Suite</li><li>
Organize and maintain files, process invoices, and manage expense reports</li><li>
Support event planning and logistics for company meetings and functions</li><li>
Serve as the primary point of contact for the investment team, managing their schedules, coordinating end-to-end travel arrangements, emails, and other correspondence, ensuring efficient time management and logistics planning</li><li>
Manage special projects and initiatives, in timely completion and delivering high-quality results.</li><li>
Anticipate and prepare for any future logistical or administrative needs to avoid calendar conflicts, operational challenges or emergencies, developing and implementing contingency plans</li><li>
Administrative management of expense reporting, coordination of signature requests and notarizations for investment team and Executive Chairman&rsquo;s office.</li><li>
Assist with office management of the New York office: maintaining equipment, obtaining supplies, coordinating with CGIC IT in Austin to address computer service needs to ensure smooth and functional operations.</li><li>
Coordinate with other departments and teams to facilitate cross-functional collaboration and achieve company goals.
</li><li>Maintain confidentiality of sensitive information and exercise discretion in handling confidential matters.</li></ul>
Qualifications:
<ul><li>Bachelor&rsquo;s degree, or the equivalent years of education and experience required</li><li>
1+ year of prior experience in a similar role, or capacity, required, with demonstrated success managing multiple priorities in a fast-paced environment
</li><li>Strong sense of accountability, with the ability to multitask and prioritize responsibilities while proactively communicating task status, potential roadblocks, and urgent items or requests timely and effectively</li><li>
Excellent organizational and communication skills, with exceptional attention to detail</li><li>
Proficiency in Microsoft Office applications</li><li>
Experience supporting senior executives in a corporate environment is preferred</li></ul>
Why Join Us?<ul><li>
Competitive salary and benefits, including 401(k), health insurance, and performance-based bonuses.</li><li>
Collaborative and fast-paced work environment.</li><li>
Professional development and growth opportunities within the finance and investment space.</li></ul>
Benefits:<ul><li>
Competitive Salary &amp; Target Bonus Program</li><li>
Retirement Savings &ndash; 401(k) with a company match</li><li>
Comprehensive Medical insurance through BlueCross BlueShield of Texas. Company-paid dental, vision, short-term &amp; long-term disability, and life insurance.</li><li>
Work-Life Balance &ndash; This role offers 20+ days of PTO, 10 paid holidays, and paid volunteer time off.</li><li>
Flexible Work Options &amp; Perks &ndash; Hybrid opportunity, wellness programs, and weekly paid lunch for onsite staff.</li><li>
Health Savings Accounts (HSA) &amp; Flexible Spending Accounts (FSAs) &ndash; Includes a company match for HSAs.</li></ul></div>

Administrative Assistant to the Investment Team & Executive Chairman

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459 executive administrator jobs In New York

Executive Office Administrator

Senior Executive Assistant

Executive Assistant

Executive Administrative Partner

Executive Administrative Partner

Administrator & Executive Assistant, Watches

Administrative Assistant to the Investment Team & Executive Chairman