office assistant receptionist

Fulton Management

<div>
 
 
 Receptionist / Front Office Assistant
 
 
 
 Fulton Management
 
 
 Los Angeles, CA (On-site)
 
 
 
 
 
 Fulton Management is a well-established entertainment business management firm serving high-net-worth individuals in the television and film industry, with additional clients in digital media and content creation. Our foundation is rooted in traditional entertainment business management, public accounting discipline, and long-term client relationships.
 
 
 
 
 
 We are seeking an energetic, detail-oriented
 
 Receptionist / Front Office Assistant
 
 to join our team and serve as the first point of contact for clients and visitors while providing essential administrative support to the firm.
 
 
 
 
 
 
 About the Role
 
 
 
 The
 
 Receptionist / Front Office Assistant
 
 plays a key role in maintaining the professionalism and efficiency of the firm&rsquo;s daily operations. As the first impression for clients, executives, and guests, this individual must possess excellent communication skills, strong organizational abilities, and a polished, professional demeanor. This position requires the ability to multitask in a fast-paced environment, manage time effectively, and work both independently and collaboratively with the team. Our firm operates in a paperless environment and utilizes state-of-the-art technology.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Answer and direct incoming phone calls
 </li>
 <li>
 Greet and assist clients and visitors
 </li>
 <li>
 Prepare, sort, and track incoming and outgoing mail
 </li>
 <li>
 Run occasional errands, including bank deposits (reliable transportation required)
 </li>
 <li>
 Provide administrative support under the guidance of the Office Manager
 </li>
 <li>
 Assist staff with various clerical and administrative tasks as needed
 </li>
 <li>
 Maintain organization of front office and common areas
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Previous front desk or administrative experience preferred
 </li>
 <li>
 Professional, friendly, and confident demeanor
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
 </li>
 <li>
 Strong multitasking skills with the ability to perform under pressure
 </li>
 <li>
 Highly organized with strong attention to detail
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Quick learner with a positive, team-oriented attitude
 </li>
 </ul>
 
 
 
 
 This is a full-time, on-site position, Monday through Friday, 9:00 a.m. &ndash; 6:00 p.m.
 
 
 
 
 
 Medical, dental, vision, 401(k), PTO, and holidays
 
 
 
</div>

Receptionist/Front Office Assistant

Bitton & Associates

Boutique Litigation Law FirmWe are a busy, boutique litigation law firm seeking a reliable, organized, and motivated Legal Office Assistant / Receptionist to join our team full-time.This is an excellent opportunity for someone interested in building a career in the legal field. We operate on a collaborative team model where every team member plays an important role in supporting our clients and helping cases move forward.If you are professional, detail-oriented, and eager to learn, we would love to meet you.Key Responsibilities<ul><li>Greet clients and manage front desk operations</li><li>Answer and direct incoming calls professionally</li><li>Assist with new client intake and file setup</li><li>Maintain calendars and schedule appointments</li><li>Support billing and administrative tasks</li><li>File documents (physical and electronic)</li><li>Handle incoming and outgoing mail; post office runs</li><li>Provide case-handling and litigation support as needed</li><li>General office support and occasional local errands</li></ul>Qualifications<ul><li>Spanish speaking (required)</li><li>Valid driver&rsquo;s license and reliable vehicle (required)</li><li>Strong organizational skills and attention to detail</li><li>Professional demeanor and strong communication skills</li><li>Proficient in Microsoft Word and Microsoft Office Suite</li><li>Ability to multitask in a fast-paced environment</li><li>Self-starter who works well both independently and as part of a team</li></ul>No prior legal experience is required; however, office or law firm experience is strongly preferred. Relevant education or coursework in legal studies, criminal justice, or a related field is a plus.What We Offer<ul><li>Hands-on experience in a busy litigation practice</li><li>Supportive team environment</li><li>Opportunity for growth within the firm</li><li>Exposure to real case handling and court procedures</li></ul>This position is ideal for someone considering a long-term career in the legal field.Job Type: Full-timePay: $21.00 per hourBenefits:<ul><li>Paid time off</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Work Location: In person

Legal Assistant/Receptionist

Greenland USA

Job DescriptionReceptionist play a vital role in keeping us organized and on track. We are looking for a team-oriented professional to help manage daily sales operations. A Receptionist is a business professional who must be able to multi-task in a team environment where organizational expertise is essential.The Receptionist will generally be responsible for:<ul><li>Open and close Sales Center.</li><li>Perform receptionist duties in the Sales Office by answering phones, greeting, and registering traffic, and scheduling appointments and presentations for the sales team.</li><li>Oversee the daily operations of the Sales Center under the direction of the Marketing Director.</li><li>Sales administration as needed.</li><li>Providing general clerical support including mailing, scanning, invoice tracking, faxing and copying.</li></ul>Skills/Qualifications:<ul><li>Bachelor&rsquo;s Degree from an accredited college or university.</li><li>2+ years of experience in corporate retail/high end residential real estate.</li><li>Proficiency in managing multiple priorities simultaneously and meeting deadlines.</li><li>Detail orientated with excellent organization skills.</li><li>Strong interpersonal skills and an enthusiasm for working closely with a multitude of internal and external partners.</li><li>Significant Proficiency MS Office computer skills (Word, Excel, Outlook, Access, Power Point).</li></ul>Physical DemandsMust be able to remain in a stationary position 50% of the time. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer. The person in this position frequently communicates with other employees and outside business contacts. Must be able to exchange accurate information in these situations. Must frequently be able to safely and independently move or position up to 25 pounds.Work EnvironmentThe noise level in the work environment is usually quiet to moderate. Flexibility is a necessity as extended hours will be required from time to time to meet the needs of the business that will require some weekends and evenings.Greenland USA was established in 2013 as a subsidiary of Greenland Holding Group, which is a publicly traded on the Shanghai Stock Exchange (SSE) and ranked on the Fortune Global 500. Greenland Group has developed properties in 26 provinces in China as well as in nine countries on four continents, including the US, Australia, Canada, the UK, Germany, Japan, South Korea and Malaysia. We couple our international expertise in large-scale, mixed-use properties, our commitment to design innovation, quality and efficiency, and local market insight, to bring our vision to life. To date, we have invested more the $8B in projects on the east and west coast and we continually assess new opportunities.Excellent benefits, including health insurance plan, dental, vision, and life insurance plan, flexible spending account, 401K, vacation, sick, holiday pay and transit allowance.Greenland USA participates in the E-verify Program.http://www.uscis.gov/mye-verify/self-checkEqual Opportunity Employer / Americans with Disabilities Act (ADA)Greenland USA is an equal opportunity employer. Greenland USA does not discriminate in recruitment, hiring or terms or conditions of employment on the basis of race, religious creed, color, age, sex, gender identity, genetic information, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state, and local laws and ordinances. Greenland USA also provides reasonable accommodations to disabled individuals to assist in the hiring process and to qualified individuals with disabilities in the performance of essential job functions, as required by federal, state or local law. Greenland USA is committed to reasonable accommodation of individuals&rsquo; religious beliefs and practices and reasonable accommodation of individuals with disabilities. DISCLAIMER: This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.Job Type: Full-timePay: $24.00 - $25.00 per hourExpected hours: 35 &ndash; 40 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Real Estate</li></ul>Experience:<ul><li>Receptionist: 2 years (Preferred)</li></ul>Ability to Commute:<ul><li>Los Angeles, CA 90017 (Preferred)</li></ul>Work Location: In person

Receptionist – Sales and Marketing Real Estate- Including weekend

WSH Management

<div>Position Summary
WSH Management is currently recruiting for an Office Assistant in an apartment community located in Los Angeles, CA. The Office Assistant is responsible for all telephone calls and in-person visits. Managing and processing prospect applications and securing deposits in accordance with the company procedures and Fair Housing requirements. Securing new resident signature(s) on appropriate paperwork prior to move-in. Assist in lease transactions by typing leases, gathering applicant(s) history and credit approvals. Strong customer service skills are a must. Must possess a positive attitude and the ability to smile under all circumstances. Knowledge of leasing &amp; fair housing is a plus. A minimum one-year experience in a customer service related industry or one year apartment leasing experience preferred.
Reports to: Property Manager
What we Offer:<ul><li>
$24.50 to $25.70 per hour, commensurate on experience.</li><li>
Full Time Hourly Schedule: Monday to Friday 8am to 5pm
</li><li>Medical, Dental, Vision, Life and 401k with employer match</li><li>
Paid vacation and 15 paid company holidays</li></ul>
What you&rsquo;ll do:<ul><li>
Receive all telephone calls and in-person visits. Listen to resident requests, concerns and comments.</li><li>
Greet prospects and qualify by covering all criteria (ask questions; utilize completed guest cards, etc.).</li><li>
Immediately record all telephone and in-person visits on appropriate reports.</li><li>
Demonstrate community and apartment/model and apply product knowledge to client&rsquo;s needs by communicating the features and benefits; close the sale.</li><li>
Have prospect complete application and secure deposit in accordance with the company procedures and Fair Housing requirements.</li><li>
Secure new resident signature(s) on appropriate paperwork prior to move-in.</li><li>
Orient new residents to community.</li><li>
Represent the company in a professional manner at all the times.</li><li>
Operate computers programmed with accounting software to record, store and analyze information.</li><li>
Understand the lease agreement and application.</li><li>
Comply with federal, state and company policies, procedures and regulations.</li><li>
Operate 10-key calculators, copy and facsimile machines to perform calculations, produce and distribute documents.</li><li>
Assist in lease transactions by typing leases, gathering applicant&rsquo;s history and credit approvals.</li><li>
Assist with maintaining compliance with all applicable Affordable Housing programs.</li><li>
Provide general clerical assistance to community office</li><li>
Enforce policies of the community.</li><li>
Assist in placing, removing/updating banners, balloons, bandit signs, flags, etc.</li><li>
Distribute newsletters, pamphlets, flyers, etc.</li><li>
Assist in conducting market surveys and shop competitive communities.</li><li>
Ensures that unsafe conditions are corrected in a timely manner.</li><li>
Daily review of all emails and respond as necessary within 24 hours.</li><li>
Performs other related duties as assigned.</li><li>
Carries out additional responsibilities as needed to support department and company objective</li></ul>
Abilities:<ul><li>
Must possess a positive attitude and the ability to smile under all circumstances.</li><li>
Participate in training in order to comply with new or existing laws.</li><li>
Strong command of the English language, including proper grammar, spelling, and sentence structure.</li><li>
Thorough understanding of the English language and ability to communicate effectively with others.</li><li>
Strong writing and proofreading skills.</li><li>
Ability to work a flexible schedule.</li><li>
Neat, clean, professional at all times throughout the workday and/or whenever present at the community.</li><li>
Must possess a valid Driver&rsquo;s License, reliable transportation and current auto insurance coverage as this position may require some driving for company business.</li><li>
Comply with expectations as demonstrated in the employee handbook.</li><li>
Demonstrate ability to diffuse and respond to customer concerns to avoid escalation of the problem.</li></ul><ul><li>
High School Diploma or equivalent required; some college preferred.</li><li>
A minimum one-year experience in a customer service related industry or one year apartment leasing experience or a combination of accounting skills/education with customer service experience is preferred.</li><li>
Must possess strong attention to detail and sales ability.</li><li>
Demonstrate an ability to support and contribute to community team.</li><li>
Strong command of the English language, including proper grammar, spelling, and sentence structure.</li><li>
Thorough understanding of the English language and ability to communicate effectively with others.</li><li>
Strong writing and proofreading skills.</li><li>
Competence in operation of telephone, business calculator, copy machine, facsimile, personal computer/keyboard, Microsoft Office including Word, and MS Outlook and community software.</li></ul></div>

Office Assistant

Amor Kids Dentistry

Amor Kids Dentistry is looking for a responsible front desk receptionist. Must speak fluent Spanish and have previous experience as a receptionist at a dental office! Bonus compensation available. Please email your resume.Job Type: Full-timePay: $20.00 - $21.00 per hourWork Location: In person

Friendly Front Desk Dental Receptionist

SPS Global

<div>Providing reception services, coverage and being the liaison for the scheduling and maintenance of conference duties. 
Greeting visitors, answer phones, and direct call appropriately 
Be well spoken, clear and patient with all interactions 
Remain calm and professional in stressful situations 
Enforce and handle security compliance standards regarding visitor's badges 
Coordinate conference room reservations and room preparation 
Maintain conference room standards as designated 
Bundles of mail and make deliveries 
Handle time-sensitive and confidential material 
Participate in cross-training and be flexible to perform varying roles whenever necessary 
Serve as focal point for communication with customer and company personnel 
Semi casual dress199
<div>
WHAT WE OFFER
<ul>
<li>Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!</li>
<li>Learning &amp; Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!</li>
<li>We Recognize Talent: We offer a variety of recognition programs for all levels of employees!</li>
<li>Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, &amp; Paid Time Off.
<ul><li>Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.</li>
</ul>
</li></ul>About SPS

SPS is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence &amp; Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies. SPS is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers.

At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.

SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.

Colorado only: We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.

Applicants are prohibited from using real-time AI (Artificial Intelligence) tools, prompts, scripts, or real-time assistance (including but not limited to chatbots, AI-generated responses, or transcription-based tools) during any and all interviews over any forum or platform.

SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.

To view our privacy policy, click on the link below: Data Privacy Statement

Acknowledgement Section: By submitting an application, by hitting &quot;Submit Application&quot;, you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.</div></div>

Receptionist

Job DescriptionReceptionist play a vital role in keeping us organized and on track. We are looking for a team-oriented professional to help manage daily sales operations. A Receptionist is a business professional who must be able to multi-task in a team environment where organizational expertise is essential.The Receptionist will generally be responsible for:<ul><li>Open and close Sales Center.</li><li>Perform receptionist duties in the Sales Office by answering phones, greeting, and registering traffic, and scheduling appointments and presentations for the sales team.</li><li>Oversee the daily operations of the Sales Center under the direction of the Marketing Director.</li><li>Sales administration as needed.</li><li>Providing general clerical support including mailing, scanning, invoice tracking, faxing and copying.</li></ul>Skills/Qualifications:<ul><li>Bachelor&rsquo;s Degree from an accredited college or university.</li><li>2+ years of experience in corporate retail/high end residential real estate.</li><li>Proficiency in managing multiple priorities simultaneously and meeting deadlines.</li><li>Detail orientated with excellent organization skills.</li><li>Strong interpersonal skills and an enthusiasm for working closely with a multitude of internal and external partners.</li><li>Significant Proficiency MS Office computer skills (Word, Excel, Outlook, Access, Power Point).</li></ul>Physical DemandsMust be able to remain in a stationary position 50% of the time. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer. The person in this position frequently communicates with other employees and outside business contacts. Must be able to exchange accurate information in these situations. Must frequently be able to safely and independently move or position up to 25 pounds.Work EnvironmentThe noise level in the work environment is usually quiet to moderate. Flexibility is a necessity as extended hours will be required from time to time to meet the needs of the business that will require some weekends and evenings.Greenland USA was established in 2013 as a subsidiary of Greenland Holding Group, which is a publicly traded on the Shanghai Stock Exchange (SSE) and ranked on the Fortune Global 500. Greenland Group has developed properties in 26 provinces in China as well as in nine countries on four continents, including the US, Australia, Canada, the UK, Germany, Japan, South Korea and Malaysia. We couple our international expertise in large-scale, mixed-use properties, our commitment to design innovation, quality and efficiency, and local market insight, to bring our vision to life. To date, we have invested more the $8B in projects on the east and west coast and we continually assess new opportunities.Excellent benefits, including health insurance plan, dental, vision, and life insurance plan, flexible spending account, 401K, vacation, sick, holiday pay and transit allowance.Greenland USA participates in the E-verify Program.http://www.uscis.gov/mye-verify/self-checkEqual Opportunity Employer / Americans with Disabilities Act (ADA)Greenland USA is an equal opportunity employer. Greenland USA does not discriminate in recruitment, hiring or terms or conditions of employment on the basis of race, religious creed, color, age, sex, gender identity, genetic information, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state, and local laws and ordinances. Greenland USA also provides reasonable accommodations to disabled individuals to assist in the hiring process and to qualified individuals with disabilities in the performance of essential job functions, as required by federal, state or local law. Greenland USA is committed to reasonable accommodation of individuals&rsquo; religious beliefs and practices and reasonable accommodation of individuals with disabilities. DISCLAIMER: This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.Job Type: Full-timePay: $24.00 - $25.00 per hourExpected hours: 35 &ndash; 40 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Receptionist: 2 years (Preferred)</li></ul>Ability to Commute:<ul><li>Los Angeles, CA 90017 (Preferred)</li></ul>Work Location: In person

Receptionist – Sales and Marketing - Including weekends

Explore 386+ Office assistant receptionist in Los Angeles this March. Find roles across top companies and apply now to boost your career.