administrative assistant

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accounting administrative assistant Jobs in Los Angeles

accounting administrative assistant

administrative assistant (entry level) Jobs in Los Angeles

administrative assistant (entry level)

office assistant receptionist

J&Y Law Firm

<div>
 
 
 ALL APPLICATIONS WILL REMAIN CONFIDENTIAL &ndash; APPLY WITH CONFIDENCE
 
 
 
 SPANISH SPEAKING IS REQUIRED
 
 
 J&amp;Y Law is seeking a professional, organized, and customer-service-oriented
 
 Front Desk Receptionist / Legal Assistant
 
 to join our growing Personal Injury team. This role serves as the first point of contact for clients, visitors, and vendors while also providing administrative and legal support to our case management and litigation teams.
 
 
 The ideal candidate is bilingual in English and Spanish, enjoys helping people, has strong organizational skills, and thrives in a fast-paced law firm environment.
 
 
 About J&amp;Y Law
 
 
 J&amp;Y Law is a rapidly growing Plaintiff Personal Injury and Elder Abuse law firm dedicated to providing exceptional representation and outstanding client service. We are committed to helping injured clients navigate difficult situations while delivering compassionate and results-driven legal advocacy.
 
 
 What We Offer
 
 <ul>
 <li>
 Competitive compensation
 </li>
 <li>
 Medical, Dental, and Vision Benefits
 </li>
 <li>
 Paid Parking
 </li>
 <li>
 Paid Time Off and Paid Holidays
 </li>
 <li>
 Career growth opportunities
 </li>
 <li>
 Supportive team environment
 </li>
 <li>
 Training and development opportunities
 </li>
 </ul>
 
 Position Summary
 
 
 This position combines front desk responsibilities with legal administrative support. The successful candidate will greet clients, answer phones, process incoming and outgoing mail, assist with legal documentation, and provide administrative support to various departments throughout the firm.
 
 
 Essential Duties &amp; Responsibilities
 
 
 Front Desk &amp; Client Service
 
 <ul>
 <li>
 Greet clients, guests, and vendors in a professional and welcoming manner
 </li>
 <li>
 Answer and direct incoming phone calls
 </li>
 <li>
 Assist Spanish-speaking clients and callers
 </li>
 <li>
 Manage visitor sign-in procedures
 </li>
 <li>
 Maintain a professional reception area
 </li>
 <li>
 Coordinate conference room scheduling
 </li>
 </ul>
 
 Mail &amp; Administrative Support
 
 <ul>
 <li>
 Sort, distribute, and process incoming mail
 </li>
 <li>
 Prepare and send outgoing mail, certified mail, FedEx, UPS, and courier packages
 </li>
 <li>
 Scan and upload documents into the case management system
 </li>
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 Process checks and route them to the appropriate department
 </li>
 <li>
 Assist with office supply inventory and ordering
 </li>
 </ul>
 
 Legal Assistant Duties
 
 <ul>
 <li>
 Assist attorneys, case managers, and support staff with administrative legal tasks
 </li>
 <li>
 Prepare correspondence and legal documents
 </li>
 <li>
 Request and organize records
 </li>
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 Upload and organize case-related documents
 </li>
 <li>
 Assist with file opening and file maintenance
 </li>
 <li>
 Update client information and case notes
 </li>
 <li>
 Support various departments as needed
 </li>
 </ul>
 
 Qualifications
 
 
 Required
 
 <ul>
 <li>
 Fluent in both English and Spanish (written and verbal)
 </li>
 <li>
 Minimum 1 year of receptionist, administrative, or legal assistant experience
 </li>
 <li>
 Strong customer service skills
 </li>
 <li>
 Excellent communication skills
 </li>
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 Professional appearance and demeanor
 </li>
 <li>
 Strong attention to detail
 </li>
 <li>
 Ability to multitask and prioritize effectively
 </li>
 <li>
 Reliable attendance and punctuality
 </li>
 <li>
 Proficiency with Microsoft Outlook, Word, and Excel
 </li>
 </ul>
 
 Preferred
 
 <ul>
 <li>
 Experience working in a Personal Injury law firm
 </li>
 <li>
 Experience handling legal documents and client files
 </li>
 <li>
 Experience with case management software
 </li>
 <li>
 Knowledge of medical records and insurance documentation
 </li>
 </ul>
 
 Ideal Candidate
 
 
 The ideal candidate is someone who enjoys helping clients, takes pride in providing exceptional customer service, remains calm under pressure, and is willing to support multiple departments as needed. This individual understands the importance of being the face of the firm and helping ensure a positive experience for every client who contacts J&amp;Y Law.
 
 
 
 Join our team and become an important part of helping injured clients receive the service and support they deserve.
 
 
 
 
 Compensation &amp; Benefits
 
 
 <ul>
 <li>
 Competitive salary
 </li>
 <li>
 Medical, Dental, Vision Insurance
 </li>
 <li>
 401(k) matching
 </li>
 <li>
 PTO: 4 Personal Days + 6 Sick Days
 </li>
 <li>
 Paid holidays
 </li>
 <li>
 Free parking
 </li>
 </ul>
 
 
 Confidentiality
 
 
 <ul>
 <li>
 All applications are strictly confidential.
 </li>
 </ul>
 
 
 
</div>

Front Desk Receptionist / Legal Assistant

Beverly Management Group

Responsibilities:<ul><li>Answering phones and directing callers to the appropriate destination.</li><li>Maintain the reception area neat and organized at all times</li><li>Maintain the conference rooms clean, organized and stocked (beverages) before and after meeting or events</li><li>Receiving and distributing facsimiles/communications and routing to appropriate personnel.</li><li>Pick-up, sort and distribute the mail to appropriate personnel.</li><li>Order and keep record of all incoming/outgoing mail/packages</li><li>Log , track and maintain parking validation log</li><li>Tracking the postage meter usage and preparing monthly billing allocation</li><li>Maintaining the office supplies, Fedex forms and postage equipment</li><li>Photocopying scanning as requested by different departments</li><li>Organized documents, mass mailing</li><li>Assist other departments, when required</li></ul>Qualifications:<ul><li>2-4 years receptionist experience a must</li><li>High School Diploma</li><li>Strong verbal and written communication skills</li><li>Ability to multi-task, team player, flexible and able to adapt to changing office needs</li><li>Knowledgeable in MS Word, Excel and Office Outlook is a must</li></ul>Job Type: Full-timePay: $20.00 - $21.00 per hourBenefits:<ul><li>Health insurance</li><li>Retirement plan</li></ul>Experience:<ul><li>Customer service: 2 years (Preferred)</li></ul>Work Location: In person

Receptionist

Four Seasons

<div>About Four Seasons:
Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
 
 
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.
About the location:
Since opening in 1928, our legendary property has been the preferred address for celebrities, royalty and the international elite &mdash; and it&rsquo;s easy to see why. Located at the intersection of Wilshire Boulevard and Rodeo Drive, we put you in the enviable heart of Beverly Hills, with designer shopping, fine dining and postcard-worthy views at our doorstep.
Beverly Wilshire, Beverly Hills, A Four Seasons Hotel
Front Desk Agent
Full-time
The Beverly Wilshire, Beverly Hills, A Four Seasons Hotel is looking for a Front Desk Agent who shares a passion for excellence and who infuses enthusiasm into everything they do. This position has the opportunity to shape employee experience by providing exceptional knowledge and service in support of our world-renowned hotels. The Front Desk Agent reports to the Assistant Director of Rooms. Work authorization for the location is required. 
Join Our Team 
In captivating Beverly Hills with Rodeo Drive boutiques glittering at the doorstep, this legendary Los Angeles landmark buzzes with renewed vitality. Offering tradition and trend, peaceful privacy and lively sophistication, Beverly Wilshire wants YOU to be part of our talented team of individuals who provide thoughtful Four Seasons care to warm every moment.
Front Desk Receptionist:
Beverly Wilshire, Beverly Hills, A Four Seasons Hotel, is seeking a highly motivated and service-minded individual to join Front Office Team.
The Front Desk Receptionist welcomes and registers hotel guests, explaining the accommodations and establishing credit or method of payment. Checks guest out of the hotel, preparing and explaining the bill. Responds to a wide variety of guest requests by accurately assessing the guest needs and requests and then adding personal recommendations and touches to achieve maximum customer satisfaction while complying with all Four Seasons&rsquo; policies.
Candidate is preferred to have previous experience in a luxury, fast paced environment. Availability to work overnight shifts required. Candidate must have authorization to work in the United States.
Preferred Qualifications and Skills:
We are looking for individuals with high organizational skills. Speaking, writing and reading English is required. This position requires an applicant with a flexible schedule and the ability to work different shifts including overnight, holidays and weekends.
What to Expect: You Will&hellip;
<ul><li>Be part of a cohesive team with opportunities to build a successful career with global potential
</li><li>Have access to a robust benefit plan
</li><li>Have the opportunity to engage in diverse and challenging work
</li><li>Derive a sense of pride in work well done
</li></ul>Hourly Rate:
First 9 months: $27.15 (80% of contract rate)
Next 9 months: $30.55 (90% of contract rate)
After completion of 18 months of service: 33.94 (100% of contract rate).
Four Seasons is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf
Learn more about what it is like to work at Four Seasons &ndash; visit us:
http://jobs.fourseasons.com
http://www.linkedin.com/company/four-seasons-hotels-and-resorts
Four Seasons is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf</div>

Front Desk Agent

Luchic Nails Bar

Front Desk Receptionist &ndash; Nail Salon (Part-Time)We are seeking a professional, organized, and customer-focused Front Desk Receptionist to join our luxury nail salon team. The ideal candidate has experience managing appointment calendars and technician schedules, maintaining a clean and organized salon environment, and delivering exceptional customer service.Responsibilities:<ul><li>Manage appointments, bookings, and technician schedules</li><li>Greet clients and create a welcoming, tranquil salon experience</li><li>Answer phones, respond to inquiries, and assist walk-in guests</li><li>Maintain cleanliness and organization in accordance with barbering and cosmetology salon standards</li><li>Process payments and assist with daily front desk operations</li><li>Effectively multitask and remain calm in a fast-paced environment</li></ul>Qualifications:<ul><li>Previous receptionist or salon front desk experience preferred</li><li>Strong scheduling and calendar management skills</li><li>Excellent communication and customer service abilities</li><li>Ability to handle multiple tasks and customers simultaneously</li><li>Reliable, detail-oriented, and professional in appearance and demeanor</li></ul>Join our team if you thrive in a hospitality-focused environment and take pride in creating an exceptional experience for every guest.Pay: From $16.90 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Front Desk Receptionist

Dental Views

<div>Description:

Registered Dental Assistant Job Overview
The Registered Dental Assistant performs a variety of dental assisting duties while promoting a safe and clean environment for providing quality dental care. These duties include, but are not limited to, assisting the doctors; communicating effectively with patients (or parents if the patient is a child); maintaining equipment and inventory; and following universal precautions, OSHA requirements, and dental board auxiliaries' regulations.
Requirements:

Registered Dental Assistant Qualifications<ul><li>
 Knowledge of OSHA and HIPAA Compliance Standards required</li><li>
 Valid California Registered Dental Assistant license</li><li>
 Current Radiographic Certification required</li><li>
 Advanced knowledge and use of dental terminology preferred</li><li>
 CPR certification required</li><li>
 Infection Control certification required</li><li>
 Means to travel from one office to another, required as necessary</li><li>
 Vast knowledge of different types of dental procedures</li></ul>
Registered Dental Assistant Responsibilities and Duties<ul><li>
 Review charts daily to determine if everything has been documented and if the patient had all work done for which she/he was 
scheduled</li><li>
 Pack lab cases and send them out the same day</li><li>
 Check lab cases daily; ensure that patients are rescheduled when cases were expected but not received</li><li>
 Be available for filling in for back-office positions when the back is short of staff</li><li>
 Check to make sure rooms, equipment (including chair base), all clinical areas, etc. are cleaned daily</li><li>
 Clean, sterilize, and package dental instruments</li><li>
 Turn off all equipment nightly, including the vacuum, compressor, etc.</li><li>
 Attend and participate in staff meetings and team huddles</li><li>
 Other duties as assigned by the Office Manager, Regional Manager, and/or Dentists</li></ul>
Registered Dental Assistant Education<ul><li>
 Graduation from an accredited Dental Assisting School preferred</li></ul>
Registered Dental Assistant Experience<ul><li>
 At least 1 year of recent experience as a Registered Dental Assistant preferred. 1 year of</li><li>
 Dental Views experience may be considered</li></ul>
Benefits
Dental Views offers Medical, Dental, Vision, 401K, Life Insurance, Supplemental Insurance, Vacation time, etc.</div>

Registered Dental Assistant

The Sam Simon Foundation

-- No experience necessary. --Non-profit veterinary clinic that offers free surgeries for cats and dogs is searching for a full-time receptionist for a high-volume mobile veterinary clinic. You must have a great personality, love animals, enjoy being outdoors (rain or shine), stay calm and focused in a sometimes fast-paced environment, and be highly organized and reliable. It is important that you take pride in your job.* We are the ONLY program of our kind. Our clinic serves as a global model, so we only hire the best of the best. *Please note that the clinic travels throughout the City of Los Angeles, from as far south as Watts to as far north as Pacoima, so you will need to have a reliable car of your ownNote: This job requires you to be at the clinic four days per week during regular work weeks, and at our Call Center one day per week. That day will be either Wednesday or Sunday, depending on the schedule. On weeks that have clinic closures, you will work at the Call Center.Clinic shifts:<ul><li>Mon, Tues, Thurs &amp; Fri</li><li>6:30am until the end of day (usually between 2:30pm and 6:00pm)</li></ul>Call Center shifts:<ul><li>rotating Wednesdays and Sundays</li><li>7:30am - 4:30pm or 10:00am - 7:00pm (flexibility required)</li></ul>Work week: This position requires you to work a minimum of 40 hours per week. Work weeks are typically 40-48 hours a week, depending on what is needed each day. OT is paid based on a 5/8 work schedule. (Hence the wide salary range.)Primary receptionist responsibilities:- conducting patient intake - helping with patient discharge - inputting notes online - maintaining a tidy reception area - overseeing reception inventory - assisting and managing clients throughout the day - scheduling appointments - running errandsPrimary Call Center responsibilities:- gathering patient and client information - scheduling appointments - cleaning and restocking the clinic (on rotation with other employees) - doing laundry - receiving inventoryTo qualify, you MUST:- be fluent in both Spanish and English, - be able to write well in English - have regular and reliable personal transportation, and - be punctual, responsible, and highly detail-oriented.Our environment is friendly and professional, and we will only consider candidates who are equally friendly and professional.To apply, please send your resume along with a cover letter.PLEASE DO NOT APPLY IF:1. You do not include a cover letter. 2. You are not bilingual English/Spanish. 3. You do not live locally. 4. You do not have a passion for our mission.****************************************************************************************************PLEASE NOTE: There is no resume so unbelievably impressive that you will be considered for this position if you fail to submit a cover letter with it. We are far more impressed by people who follow instructions and strive for success than we are by an interesting job history. (Hence, no experience necessary.)---------------------------------------------------------------------------------------------------------------------------------We offer competitive wages, sick/vacation and paid holidays &amp; full medical and dental insurance.Job Type: Full-time with OTJob Type: Full-timePay: $45,500.00 - $58,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Application Question(s):<ul><li>Do you have your own car, as well as a current driver's license and auto insurance?</li><li>Have you included a personalized cover letter? (This is MANDATORY. If you aren't including one, your application will not be considered.)</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Language:<ul><li>both English and Spanish fluently (Preferred)</li></ul>Work Location: In person

Receptionist For Non-Profit Mobile Veterinary Clinic

University of California Los Angeles

<div><div>Under the supervision of the Department Manager, the HR/Finance Assistant will provide administrative support to the HR/Personnel Coordinator, including but not limited to UCPath, I9 Tracker, the Oath and Patton process, and will maintain the department personnel files. The HR/Finance Assistant will processes all Bruinbuy and Travel Express transactions, and provide administrative support to the Finance Coordinator, and the Student Services Advisor, assisting with emails and some administrative duties. They will assist with general office duties, inquiries; answers telephone calls and provides information and refers calls; they will maintain the general appearance of the Main Office. Takes and delivers messages; processes incoming/outgoing mail and packages when needed. Schedules appointments and maintains calendars; performs general administrative tasks, and runs errands. The appointee provides support with academic program and events planning. Gathers data for various projects; submits requests for equipment maintenance and repair; contacts vendors and interacts with other campus units on behalf of the Department; and assists with special assignments as needed. The HR/Finance Assistant is an integral member of the Department's administrative team whose support is essential to the successful administration of the Department of Geography.</div> 
Salary &amp; Compensation
 
 
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
 
Qualifications 
 
<ul><li>Knowledge of general administrative and financial processes to support purchasing, travel, and reimbursements in line with university procedures. (Required)</li></ul>
<ul><li>Ability to use or learn systems such as BruinBuy, Travel Express, UCPath, and I-9 Tracker with attention to detail and accuracy. (Preferred)</li></ul>
<ul><li>Strong organizational skills to manage records, track requests, and keep office operations running smoothly. (Required)</li></ul>
<ul><li>Clear and professional communication skills, both written and verbal, to interact effectively with students, staff, faculty, and vendors. (Required)</li></ul>
<ul><li>Ability to handle confidential information with discretion and good judgment. (Required)</li></ul>
<ul><li>Comfort using Microsoft Office programs (Word, Excel, Outlook) and willingness to learn new tools as needed. (Required)</li></ul>
<ul><li>Ability to multitask, stay organized, and meet deadlines while managing frequent interruptions. (Required)</li></ul>
<ul><li>Positive, team-oriented attitude with the ability to work independently and support others when needed. (Required)</li></ul>
 
Education, Licenses, Certifications &amp; Personal Affiliations 
 
<ul><li>High School Diploma Or equivalent experience (Required)</li></ul>
 
Special Conditions for Employment 
 
<ul><li>Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li></ul>
<ul><li>Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.</li></ul>
 
Schedule
 
 
8:00 a.m. to 5:00 p.m.
 
Union/Policy Covered
 
 
CX-Clerical &amp; Allied Services
 
Complete Position Description
 
 
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;JDName=Blank%20Assistant%203%20(41017971) Apply</div>
 <div><div>Campus Requisition #:</div>
<div>10847</div>
<div>UC Payroll Title:</div>
<div>BLANK AST 3</div>
<div>Department:</div>
<div>GEOGRAPHY</div>
<div>Appointment Type:</div>
<div>2 - Staff: Career</div>
<div>Anticipated Hiring Pay Scale:</div>
<div>$30.36 - $35.60 (Step 1 - 8)</div>
<ul><li>Full Salary Range:</li></ul>
<div>USD $30.36/Hr. - USD $43.49/Hr.</div>
<div>Onsite | Remote | Hybrid Type:</div>
<div>Hybrid</div>
<div>Department Location:</div>
<div>315 Portola Plz Geography</div>
<div>Full or Part Time:</div>
<div>Full Time</div></div>

HR / Finance Assistant

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