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administrative assistant (external agency staff) Jobs in New York

virtual assistant

Confidential

We're looking for a virtual assistant to handle the day-to-day administrative work that keeps our small business running smoothly. You'll manage schedules, handle email, coordinate with clients and vendors, process invoices, and organize information across multiple projects. This is a remote position where you'll work independently but stay connected with our team through regular check-ins and shared systems.<h3>Responsibilities</h3><ul><li>Manage calendars for multiple team members, scheduling meetings, sending reminders, and handling booking requests from clients</li><li>Monitor and organize email inboxes, flag urgent messages, draft responses, and ensure nothing falls through the cracks</li><li>Process invoices, track expenses, and maintain financial records in our accounting system</li><li>Coordinate with vendors and service providers—get quotes, schedule appointments, follow up on deliverables</li><li>Create and maintain spreadsheets for project tracking, client lists, inventory, or other operational data</li><li>Prepare documents, presentations, and reports by gathering information from team members and organizing it clearly</li><li>Handle customer inquiries via email or phone, answer basic questions, and direct complex issues to the right person</li><li>Research vendors, pricing, and solutions for business needs and present findings to leadership</li><li>Maintain organized digital filing systems and ensure documents are easy for the team to find</li><li>Assist with social media posting, basic content updates to the website, or other communication tasks as needed</li></ul><h3>Requirements</h3><ul><li>2+ years of experience in an administrative, office support, or virtual assistant role</li><li>Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Gmail)</li><li>Comfortable learning and using business software like Slack, Asana, Monday.com, or similar project management tools</li><li>Strong written and verbal communication skills—you explain things clearly and catch errors before they happen</li><li>Ability to organize multiple tasks and deadlines without constant direction</li><li>Reliable internet connection and a quiet, professional workspace for calls and meetings</li><li>Comfortable working independently in a remote environment with minimal supervision</li><li>High school diploma or equivalent; some college or business administration certification is a plus</li></ul><h3>Nice to Have</h3><ul><li>Experience with bookkeeping, accounting software (QuickBooks, FreshBooks), or financial processes</li><li>Familiarity with CRM systems like HubSpot or Salesforce</li><li>Experience managing social media accounts or basic graphic design tools like Canva</li><li>Bilingual capability (Spanish, Mandarin, or other languages useful for our client base)</li></ul><h3>Benefits</h3><ul><li>Fully remote position with flexible work-from-home setup</li><li>Health insurance (medical, dental, vision) with company contribution after 90 days</li><li>Paid time off: 15 days per year plus company holidays</li><li>Professional development budget ($500 annually) for courses, certifications, or training</li><li>Opportunities to grow into specialized roles (bookkeeping, HR support, project coordination) as the business scales</li><li>Collaborative team culture with regular video check-ins and clear communication</li><li>Equipment stipend ($300-500) to set up your home office</li></ul>

Virtual Assistant

Reliable Forklift Sales

Job Overview Reliable Forklift Sales, a leading distributor of machinery and equipment, is seeking a highly organised and proactive Remote Virtual Assistant to join our dynamic team. We specialise in the sales, rentals, and service of forklifts and material handling products, providing essential solutions to a wide range of industries across North America. This is a Full-Time, fully remote position for a detail-oriented individual who will provide comprehensive administrative support to ensure our operations run smoothly. We are looking for a self-motivated professional who thrives in a remote environment and is committed to delivering exceptional support. The successful candidate will play a crucial role in enhancing our team's productivity and efficiency. Employment Type: Full-Time Location: Remote (United States) Salary: $19 - $26 per hour (USD) Responsibilities As a Remote Virtual Assistant, you will be responsible for a variety of administrative and operational tasks. Your key duties will include: * Managing and organising calendars, scheduling appointments, and coordinating meetings for senior staff. * Handling email correspondence, filtering enquiries, and responding promptly and professionally. * Preparing and editing reports, presentations, and other business documents with a high degree of accuracy. * Performing data entry, maintaining customer relationship management (CRM) systems, and ensuring databases are up to date. * Providing general administrative support to our sales and service departments as required. * Conducting online research to gather information for various projects and business development initiatives. * Assisting with the coordination of virtual events and team communications. Qualifications The ideal candidate will possess the following skills and experience: * Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar role. * Exceptional organisational and time-management skills with the ability to prioritise tasks effectively. * Excellent written and verbal communication skills. * High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. * Experience with online collaboration tools such as Slack, Zoom, or Microsoft Teams. * Ability to handle confidential information with discretion and professionalism. * A reliable high-speed internet connection and a suitable home office setup. * (Desirable) Previous experience in the industrial equipment or machinery industry is an advantage but not essential. Benefits We value our employees and are pleased to offer a supportive and rewarding work environment, which includes: * A competitive hourly rate. * The flexibility and convenience of a fully remote working arrangement. * Opportunities for professional growth and development within a leading organisation. * A collaborative and positive team culture. * Access to the latest technology and tools to perform your role effectively.

Remote Virtual Assistant

111 Sign

Job Overview 111 Sign is a dynamic, full-colour printing company dedicated to delivering premier products and end-to-end services, from design to production. Serving over 3000 businesses across the United States, we specialise in personalised, all-in-one solutions and have expanded our services to include professional exhibition setups and event planning. We are currently seeking a motivated and highly organised Remote Virtual Assistant to join our team. This is a Full-Time, remote position offering the flexibility to support our growing operations from your own workspace. The ideal candidate will be a proactive problem-solver with exceptional communication skills and a meticulous attention to detail. This role offers a competitive hourly rate of $27 - $30 USD. Responsibilities As a Remote Virtual Assistant, you will provide comprehensive administrative support to ensure our operations run smoothly. Your key duties will include:  <ul><li>Managing schedules, organising meetings, and handling correspondence for senior staff.</li><li>Acting as a first point of contact for client enquiries, providing excellent customer service via email and other communication channels.</li><li>Assisting with the management of our online retail stores on platforms such as Amazon and Etsy, including processing orders and responding to customer feedback.</li><li>Providing administrative support for our event planning and exhibition setup services.</li><li>Performing data entry, maintaining company records, and preparing reports as required.</li><li>Liaising with our strategic partners and internal teams to ensure seamless project coordination.</li><li>Conducting research and undertaking various administrative tasks to support the wider business objectives.</li></ul>Qualifications To be successful in this role, you will need a combination of experience, skills, and a proactive attitude. Key qualifications include:  <ul><li>Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar support role.</li><li>Exceptional organisational and time-management skills with the ability to manage multiple tasks simultaneously.</li><li>Excellent written and verbal communication skills.</li><li>High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with digital collaboration tools.</li><li>The ability to work independently and take initiative with minimal supervision.</li><li>A strong, detail-oriented approach to all tasks.</li><li>Experience within the printing, e-commerce, or event management industries would be a significant advantage.</li><li>Familiarity with online retail platforms is desirable but not essential.</li></ul> What We Offer  <ul><li>A competitive hourly wage of $27 - $30 USD.</li><li>The flexibility and convenience of a fully remote, Full-Time position.</li><li>An opportunity to become an integral part of an innovative and expanding company in the North American printing industry.</li><li>A supportive and collaborative team environment where your contribution is valued.</li></ul>

ACG Hospice

<div>
 
 Overview
 
 
 
 
 Join Our Team as a CNA
 
 
 
 Do you value the time you spend with your patients? Is it important to you that your patients and their families know and feel that you are with them?
 
 
 We are looking for certified nursing assistants who are committed to creating meaningful patient experiences. As a certified nursing assistant, you&rsquo;ll assist patients with daily activities, monitor patient conditions, and report any changes to the care team. Most importantly, you&rsquo;ll assist families along their health care journeys with love and compassion.
 
 
 And just like all of our team members, our CNAs have access to our supportive leadership team and professional development opportunities with plenty of room for advancement.
 
 
 
 We&rsquo;re Offering Even More Great Benefits When You Join Our Team!
 
 
 
 <ul>
 <li>
 Tuition Reimbursement
 </li>
 <li>
 Immediate Access to Paid Time Off
 </li>
 <li>
 Employee Referral Program Bonus Eligibility
 </li>
 <li>
 Matching 401K
 </li>
 <li>
 Annual Merit Increases
 </li>
 <li>
 Years of Service Award Bonuses
 </li>
 <li>
 Pet Insurance
 </li>
 <li>
 Financial and Legal Assistance Program
 </li>
 <li>
 Mental Health and Counseling Programs
 </li>
 <li>
 Dental and Orthodontic Coverage
 </li>
 <li>
 Vision Insurance
 </li>
 <li>
 Health Care with Low Premiums
 </li>
 <li>
 $500 Matching Health Savings Account
 </li>
 <li>
 Short-term and Long-term Disability
 </li>
 <li>
 Access to Virtual Health &amp; Wellness
 </li>
 <li>
 Fertility Assistance Program
 
 
 </li>
 </ul>
 
 Our Company Mission
 
 
 
 Our mission is to serve with love, providing comfort and support through compassionate care and meaningful experiences. For our team members, these aren&rsquo;t empty words. In every interaction, no matter how big or small, we&rsquo;re dedicated to providing a superior experience for patients facing life-limiting illnesses and their families.
 
 
 
 About Agape Care Group
 
 
 
 As a regional leader in hospice and palliative care, Agape Care Group proudly serves patients through its family of care providers &mdash; Agape Care South Carolina, Georgia Hospice Care, Hospice of the Carolina Foothills in North Carolina, and ACG Hospice in Alabama, Kansas, Louisiana, Missouri, Oklahoma, and Virginia. The company&rsquo;s employees are committed to serving with love those touched by an advanced illness, providing comfort and support through compassionate care and meaningful experiences. At any location within our company, you'll find a career that means something. You'll not only have the opportunity to use your skills to make a real difference, but you'll also be part of an inclusive, respectful work environment filled with peers who have answered the call to care for others.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 A heart to serve patients and families and a passion for providing the best possible care
 </li>
 <li>
 Education: Maintain state certification as a certified nursing assistant
 </li>
 <li>
 Experience: 1+ years of nursing assistant experience in a hospital or long-term care facility
 </li>
 <li>
 Required: Reliable transportation. Ability to sit, stand, bend, move intermittently and lift at least 80-100lbs and bear the weight of an average adult effectively.
 
 
 </li>
 </ul>
 We&rsquo;ve worked hard to build a caring culture of integrity, communication, diversity and positive experiences, and we&rsquo;d love for you to join our team.
 
 
 <ul>
 <li>
 Pay is determined by years of experience and location.
 </li>
 </ul>
</div>

Certified Nursing Assistant (CNA)

Sollis Health

<div>As a Medical Assistant at Sollis Health, you will support patient care under the supervision of our physicians, while also handling key clerical and administrative tasks. You'll be instrumental in both clinical procedures and ensuring our front desk operations run smoothly, helping us deliver personalized, efficient, and compassionate care.

Full Time - 7a-7p, Sundays Mondays and Thursdays , UES 5th Ave, 36 hours a week

Responsibilities:
<ul>
<li>Obtain and record patient vital signs, height, and weight accurately in the electronic medical record (Athena Health).</li>
<li>Take medical histories and perform screening procedures as directed.</li>
<li>Assist with basic wound care, phlebotomy, EKGs, and splinting procedures (with training)</li>
<li>Perform front desk duties, including answering phones, patient check-in/out, and documentation.</li>
<li>Prepare, process, and run lab tests, including specimen collection, labelling, and handling in accordance with Sollis Health protocols.</li>
<li>Communicate observations and patient concerns clearly to the healthcare team.</li>
<li>Support emergency care efforts as a team member under supervision.</li>
<li>Provide a welcoming environment and exceptional customer service&mdash;answering patient questions and easing concerns.</li>
<li>Help with patient mobility and transfers, using proper body mechanics.</li>
<li>Maintain cleanliness, order, and compliance with all health and safety protocols.</li>
<li>Perform related duties as requested</li>
</ul>
 Experience We believe extraordinary people come from a variety of backgrounds, but ideally, we would expect that you have:
<ul>
<li>High school diploma or equivalent, required</li>
<li>Completion of a National Medical Assistant training program.</li>
<li>Certified Medical Assistant or Phlebotomy Technician strongly preferred.</li>
<li>BLS or CPR certificate required</li>
</ul>
 Range: $20-$30 per hour

This is the anticipated rate/range Sollis Health reasonably expects to pay candidates for this position in NYC. Sollis is a multi-state employer and this rate/range may not reflect the pay for positions that are performed solely in localities outside of this location. Actual pay is dependent on several factors that may include but are not limited to years of experience within the job, years of experience within the required industry, location, education, etc.<div>
About Sollis Health
<div>
Sollis Health is the first and only medical membership that's on-demand 24/7, 365. We live up to the concierge promise: with just one call, our members experience unparalleled care and follow-up on their schedule and their terms.

Our members never wonder if it's a &quot;real&quot; emergency. They simply call Sollis for immediate access to ER-trained medical teams, on-site labs and imaging, expedited specialist appointments, and care navigation that's all under one roof. With unlimited 24/7 virtual and in-person support from locations in Manhattan, the Hamptons, Los Angeles, South Florida, and San Francisco, Sollis puts our members in first class by handling all medical issues&mdash;big or small&mdash;with expert concierge care anytime, anywhere.</div></div></div>

Medical Assistant

Pfizer

<div>
 
 Why Patients Need You
 
 
 
 Everything we do, every day, is in line with an unwavering commitment to the quality and the delivery of safe and effective products to patients. Our science and risk-based compliant quality culture is innovative and customer oriented. Whether you are involved in manufacturing, testing, or compliance, your contribution will directly impact patients.
 
 
 All over the world, Pfizer colleagues work together to positively impact health for everyone, everywhere. Our colleagues have the opportunity to grow and develop a career that offers both individual and company success; be part of an ownership culture that values diversity and where all colleagues are energized and engaged; and the ability to impact the health and lives of millions of people. Pfizer, a global leader in the biopharmaceutical industry, is continuously seeking top talent who are inspired by our purpose to innovate to bring therapies to patients that significantly improve their lives.
 
 
 
 What You Will Achieve
 
 
 
 The Gastroenterology Health &amp; Science Sales Specialist is responsible for launching new products, deciding upon best strategies to manage business relationships, understanding formulary access, and engaging in product promotion within assigned accounts. In addition, the rep is charged with sales efforts and relationship development with assigned customers and accounts, including Therapeutic Area Specialists and Key Opinion Leaders (KOLs).
 
 
 The Gastroenterology Health &amp; Science Sales specialist should possess customer, market and business acumen combined with strong product and disease state knowledge; demonstrate strong sales, promotional and strategic business development and management skills and in-depth customer engagement expertise in both virtual and in-person settings, utilize a systematic approach to virtual engagement (e.g., clear agenda, next steps/follow ups); have outstanding communications skills and be adept in the operation of digital and virtual tools/multi-platforms skills; with the ability to effectively work remotely in collaboration with cross-functional internal teams to address customer needs and compliantly deliver on Pfizer business objectives.
 
 
 
 How You Will Achieve It
 
 
 
 <ul>
 <li>
 Ability to effectively identify and implement the most efficient virtual/in-person engagement strategies, by customer, to maximize overall effectiveness and impact. Develops and implements effective business and territory call plans and adapts based on self-identified opportunities and insights.
 </li>
 <li>
 Effectively builds rapport and relationships with customers across virtual and F2F environments; maintains a methodical approach toward call objectives (e.g., clear next steps and appropriate documentation, managing to KPIs); utilizes current digital tools effectively (e.g., Veeva Engage, Zoom, Microsoft Office) as well as adapts quickly to new/beta tools (e.g., digital triage app) for successful customer engagement; leverages analytics to assist with developing insights and next best action plans
 </li>
 <li>
 Compliantly delivers relevant, targeted messaging utilizing approved materials via customer engagement to drive product demand (ask the HCP to change their prescribing behavior/close sales) and leverages account priorities to drive a positive business outcome; proactively provides insights for the development of new and innovative approved product messaging and resources
 </li>
 <li>
 Leverages product and disease state knowledge to appropriately educate providers on unbranded and branded product value proposition for relevant patient populations and effectively utilizes approved clinically oriented disease state information, as applicable).
 </li>
 <li>
 Works effectively with HCPs and directs office staff to plan for customer engagements in multiple formats (e.g., virtual and in-person)
 </li>
 <li>
 Responsible for strategic deployment of approved Pfizer resources to support provider and patient&rsquo;s needs (e.g., samples, vouchers, co-pay resources and patient education); works effectively across multiple virtual engagement platforms based on customer preferences/compliance guidelines; able to integrate guidance from management and other support functions (Marketing, Strategy) technical solutions (e.g., content recommendation engines) into pre-call planning; proactive planning and optimization of call environment in multiple locations; able to effectively plan day-to-day work based on personal and customer schedules; collaborate effectively with other Customer-Facing (CF) colleagues and Pfizer Connect team members
 </li>
 <li>
 Appropriately support patients&rsquo; access to Pfizer products by providing relevant information to HCPs on Reimbursement, Patient Assistant Program (PAP), Pfizer hub programs, and Co-Pay Resources.
 </li>
 <li>
 Present terms of sale of product or existing contract terms where appropriate and with approved language; proactively answer on-label questions; proactively introduce customers to future state Pfizer on-demand portal (Galaxy) with access to appropriate targeted content
 </li>
 <li>
 Collaborates effectively and compliantly with cross-functional colleagues, including Field Medical, Reimbursement and Key Account Management, to address customer inquiries and advance Pfizer objectives. Able to use triaging protocols and digital apps to create rapid connections with appropriate SMEs to address customer inquiries
 </li>
 <li>
 Effectively use calendaring tools, leadership goals, and personal insights to address customer priorities calls effectively; and bring insights from customer surveys to leadership to improve model
 
 
 </li>
 </ul>
 
 Must Haves
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree OR an associate&rsquo;s degree with 6+ years of experience; OR high school diploma (or equivalent) with 8+ years of relevant experience.
 </li>
 <li>
 Minimum of 3 years of previous Pharmaceutical biotech or medical marketing/promotional/sales experience, a promoted position and or developmental role with demonstrated leadership across peer groups with experienced marketing, promotional and sales in a specialized market where third-party reimbursement and service center has been utilized
 </li>
 <li>
 Have a history of marketing, promotional or sales success, strong territory management skills, outstanding communications skills, as well as demonstrated teamwork, leadership ability and accountability
 </li>
 <li>
 Must live within 50 miles of the territory
 </li>
 <li>
 Valid US driver&rsquo;s license and driving record in compliance with company standards. Any DUI/DWI or other impaired driving citation within the past 7 years will disqualify you from being hired.
 
 
 </li>
 </ul>
 
 Nice-to-Haves
 
 
 
 <ul>
 <li>
 3-5 years specialty marketing/promotional/sales experience
 </li>
 <li>
 Strong knowledge of disease states, therapeutic areas, and products
 </li>
 <li>
 Deep knowledge of applicable customers and markets (prescribers/HCPs/institutions/organizations)
 </li>
 <li>
 Strategic account marketing, promotional, sales and management skills.
 </li>
 <li>
 Superior marketing, promotional, sales, technical and relationship building skills
 </li>
 <li>
 Demonstrated track record of assessing account needs and bringing relevant information and resources to drive performance
 </li>
 <li>
 Demonstrated track record of strong business acumen, problem solving, strategic thinking, data analytical skills and project management skills, as well as excellent planning and prioritization skills
 </li>
 <li>
 Demonstrated ability to engage, influence and support customers throughout the marketing, promotional and sales process, excellent communication, and interpersonal and leadership skills.
 </li>
 <li>
 Demonstrated ability to quickly learn and embrace new ways of working in a rapidly changing environment.
 </li>
 <li>
 Possess the ability to work in a matrix environment and to leverage multiple resources to meet customer needs and deliver results.
 </li>
 <li>
 Demonstrated track record of strong leadership, cross functional leadership, collaboration, and effective utilization of available resources to drive performance.
 </li>
 <li>
 Experience working with key thought leaders or high influence customers in large group practices, hospitals, or managed care organizations preferred.
 </li>
 <li>
 Strong organizational and analytical skills are also required and ability to analyze and draw appropriate conclusions using sales data/call reporting software/applications and able to adapt to Pfizer&rsquo;s long-range technology adapting and learning to use new technology to deliver in bringing Pfizer information to market
 </li>
 <li>
 Change agile and able to adapt quickly to workplace changes
 </li>
 <li>
 Exceptional time management, and planning and organizing skills
 
 
 </li>
 </ul>
 
 Non-standard Work Schedule, Travel Or Environment Requirements
 
 
 
 <ul>
 <li>
 Ability to travel to all accounts/office locations within territory
 </li>
 <li>
 Depending on size of territory and business need, candidates may be required to stay overnight as necessary
 
 
 </li>
 </ul>
 
 Other Job Details:
 
 
 
 
 Last Day to Apply:
 
 June 29, 2026
 
 
 Territory includes Brooklyn, Queens &amp; Staten Island, NY
 
 
 The annual base salary for this position ranges from $114,500 - $222,100.
 
 During initial new hire sales training, you will be classified as a salary non-exempt employee which entitles you to overtime pay. Upon your training certification, you will become an overtime exempt employee.
 
 In addition, this position offers an additional quarterly Sales Incentive bonus. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life&rsquo;s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site &ndash; U.S. Benefits| (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided does not apply to any location outside of the United States.
 
 
 Relocation assistance may be available based on business needs and/or eligibility.
 
 
 Candidates must be authorized to be employed in the U.S. by any employer.
 
 
 U.S. work visa sponsorship (such as TN, O-1, H-1B, etc.) is not available for this role now or in the future.
 
 
 
 Sunshine Act
 
 
 
 Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider&rsquo;s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
 
 
 
 EEO &amp; Employment Eligibility
 
 
 
 Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
 
 
 Pfizer endeavors to make www.pfizer.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing, please email disabilityrecruitment@pfizer.com. This is to be used solely for accommodation requests with respect to the accessibility of our website, online application process and/or interviewing. Requests for any other reason will not be returned.
 
 
 To learn more about acceptable and prohibited uses of AI during the recruitment process, please review our candidate AI-use guidelines available on Pfizer Careers.
 
 
 Sales
</div>

Gastroenterology Health & Science Sales Specialist - Brooklyn, NY

Genpact

<div>
 
 
 
 Ready to shape the future of work?
 
 
 
 
 
 
 
 At Genpact, we don&rsquo;t just adapt to change&mdash;we drive it. AI and digital innovation are redefining industries, and we&rsquo;re leading the charge. Genpact&rsquo;s AI Gigafactory, our industry-first accelerator, is an example of how we&rsquo;re scaling advanced technology solutions to help global enterprises work smarter, grow faster, and transform at scale. From large-scale models to agentic AI, our breakthrough solutions tackle companies&rsquo; most complex challenges.
 
 
 
 
 If you thrive in a fast-moving, tech-driven environment, love solving real-world problems, and want to be part of a team that&rsquo;s shaping the future, this is your moment.
 
 
 
 
 Genpact (NYSE: G) is an advanced technology services and solutions company that delivers lasting value for leading enterprises globally. Through our deep business knowledge, operational excellence, and cutting-edge solutions &ndash; we help companies across industries get ahead and stay ahead. Powered by curiosity, courage, and innovation
 
 
 
 ,
 
 
 
 our teams implement
 
 
 
 
 
 
 data, technology, and AI to create tomorrow, today. Get to know us at genpact.com and on LinkedIn, X, YouTube, and Facebook.
 
 
 
 
 
 
 
 
 
 Inviting applications for the role of
 
 Executive Assistant to Global Business Leader
 
 
 
 
 
 
 
 
 Role Overview:
 
 
 
 
 We are seeking a highly organized, proactive, and experienced Executive Assistant (EA) to support senior leader at Genpact&rsquo;s New York City office. The ideal candidate will be a strategic partner who can seamlessly manage complex schedules, leadership calendars, coordinate cross-functional meetings, and act as a key liaison for internal and external stakeholders. This is an onsite role requiring a high degree of professionalism, discretion, and adaptability in a fast-paced environment.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Provide high-level administrative support to two senior executives, including calendar management, meeting coordination, and travel arrangements.
 </li>
 <li>
 Act as a gatekeeper and prioritize requests, ensuring leaders&rsquo; time is optimized and protected.
 </li>
 <li>
 Prepare and edit correspondence, reports, presentations, and meeting materials.
 </li>
 <li>
 Coordinate logistics for onsite and virtual meetings, town halls, and leadership offsites.
 </li>
 <li>
 Manage confidential information with discretion and integrity.
 </li>
 <li>
 Support internal and external communications on behalf of the executives.
 </li>
 <li>
 Track key deliverables, follow up on action items, and support project execution as needed.
 </li>
 <li>
 Liaise effectively with other executive assistants, senior leaders, and business teams across global locations.
 </li>
 <li>
 Handle expense reports, procurement, and invoice processing.
 </li>
 <li>
 Proactively identify opportunities to improve efficiency and streamline administrative processes.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 5+ years of executive support experience, preferably in a fast-paced professional services or global corporate environment.
 </li>
 <li>
 Prior experience supporting multiple senior-level leaders simultaneously.
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and collaboration tools like Teams, Zoom, and SharePoint.
 </li>
 <li>
 Exceptional organizational and time management skills.
 </li>
 <li>
 Strong written and verbal communication abilities.
 </li>
 <li>
 High emotional intelligence, professionalism, and ability to navigate complex, matrixed organizations.
 </li>
 <li>
 Flexibility and resilience to adapt to shifting priorities and urgent needs.
 </li>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 </ul>
 
 
 
 
 
 
 Location
 
 
 
 <ul>
 <li>
 This role requires the employee to be in our New York office all 5 days a week
 </li>
 </ul>
 
 
 
 
 
 Come join the tech shapers and growth makers at Genpact and take your career in the only direction that matters: Up.
 
 
 
 
 
 
 
 Let&rsquo;s build tomorrow together.
 
 
 
 
 
 
 
 The approximate annual base compensation range for this position is $60 to $65/hr. non-exempt The actual offer, reflecting the total compensation package plus benefits, will be determined by a number of factors which include but are not limited to the applicant&rsquo;s experience, knowledge, skills, and abilities; geographic location; and internal equity
 
 
 
 
 
 
 &ldquo;Los Angeles, California based candidates are not eligible for this role.&rdquo;
 
 
 New York, NY area candidates are eligible for this role only.&rdquo;
 
 
 
 
 
 
 Genpact is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws. Genpact is committed to creating a dynamic work environment that values respect and integrity, customer focus, and innovation.
 
 
 
 
 Furthermore, please do note that Genpact does not charge fees to process job applications and applicants are not required to pay to participate in our hiring process in any other way. Examples of such scams include purchasing a 'starter kit,' paying to apply, or purchasing equipment or training.
 
 
</div>

Executive Assistant to Global Business Leader

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Gastroenterology Health & Science Sales Specialist - Brooklyn, NY

Executive Assistant to Global Business Leader