executive assistant

administrative assistant Jobs in New York

administrative assistant

executive administrative assistant Jobs in New York

executive administrative assistant

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executive assistant office manager

executive assistant/office manager Jobs in New York

executive assistant/office manager

virtual assistant

MindFriend PRO

<div>
 https://www.linkedin.com/company/mindfriend/
 
 
 https://mindfriend.com/
 
 
 We are seeking a highly organized and detail-oriented Remote Email &amp; Communications Coordinator to manage our email communications, organize our Google Workspace, and facilitate seamless communication between our in-house teams. You will be the central hub for email correspondence, ensuring efficient information flow and maintaining a well-organized digital workspace.
 
 
 
 Requirements
 
 
 
 <ul>
 <li>
 Email Management:
 </li>
 <ul>
 <li>
 Monitor and manage incoming and outgoing emails, prioritizing and responding promptly
 </li>
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 Draft and send professional and clear emails to clients, partners, and internal teams
 </li>
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 Organize and maintain email folders and labels within Google Workspace for efficient retrieval
 </li>
 <li>
 Implement email filtering and automation rules to streamline workflow
 </li>
 </ul>
 <li>
 Google Workspace Organization:
 </li>
 <ul>
 <li>
 Maintain and organize files and folders within Google Drive, ensuring easy access for team members
 </li>
 <li>
 Manage shared calendars and documents, ensuring accuracy and up-to-date information
 </li>
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 Utilize Google Workspace tools (Docs, Sheets, Slides) for document creation and collaboration
 </li>
 </ul>
 <li>
 Internal Communication:
 </li>
 <ul>
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 Facilitate communication between in-house teams via email and other online communication tools
 </li>
 <li>
 Ensure clear and consistent communication of information and updates
 </li>
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 Relay information from external emails to the necessary internal teams
 </li>
 </ul>
 <li>
 Administrative Support:
 </li>
 <ul>
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 Assist with scheduling appointments and meetings
 </li>
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 Maintain accurate records and documentation
 </li>
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 Support other administrative tasks as needed
 
 
 </li>
 </ul>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Proven experience in email management and administrative support
 </li>
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 Proficiency in Google Workspace (Gmail, Drive, Docs, Sheets, Calendar)
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Strong organizational and time-management skills
 </li>
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 Ability to prioritize tasks and meet deadlines.
 </li>
 <li>
 Attention to detail and accuracy
 </li>
 <li>
 Ability to work independently in a remote environment.
 </li>
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 Reliable internet connection, and appropriate remote working environment
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Fully remote work environment.
 
 
 Flexible schedule.
 
 
 Opportunities for professional development.
 
 
 Collaborative and supportive team.
</div>

Customer Service- Admin- Virtual Assistant (Remote)

PPV Group

About the RolePPV Group Incorporated is a creative and technology-forward company based in New York City. We're looking for a sharp, friendly, and highly organized Virtual Assistant to support both the business and the personal life of our founder. This is a part-time role starting at 10&ndash;15 hours per week with room to grow. Most work is remote, with occasional in-person opportunities in NYC.What You'll Do<ul><li>Manage and draft emails, texts, and correspondence on behalf of the founder</li><li>Handle scheduling, bookings, and calendar coordination (appointments, travel, reservations)</li><li>Make and receive calls, relay messages, and follow up on tasks</li><li>Research and complete a variety of small tasks and one-off projects</li><li>Help keep day-to-day life and business running smoothly</li><li>Occasional in-person errands or on-site support in NYC</li></ul>Who You Are<ul><li>A strong communicator &mdash; warm, professional, and clear in writing and conversation</li><li>Genuinely curious about creative industries and technology</li><li>Organized and detail-oriented &mdash; nothing falls through the cracks with you</li><li>Comfortable working independently and taking initiative</li><li>Discreet and trustworthy when handling personal or business information</li><li>Based in New York City (or close enough for occasional in-person work)</li></ul>Nice to Have<ul><li>Experience supporting executives, founders, or high-net-worth individuals</li><li>Familiarity with tools like Google Workspace, Notion, Slack, or similar</li><li>Background or strong interest in media, entertainment, or tech</li><li>Experience as a virtual assistant or in a coordinator/admin role</li></ul>Details<ul><li>Hours: 10&ndash;15 hrs/week to start</li><li>Compensation: $18/hour</li><li>Location: Primarilyx remote; NYC-based preferred for in-person availability</li><li>Schedule: Flexible, but availability during business hours (ET) is important</li></ul>How to ApplySend a short intro about yourself &mdash; who you are, what you've done, and why this role is a good fit. Bonus points if you tell us something creative or techy you're into right now. We're looking for someone we'll genuinely enjoy working with, so let your personality come through.Pay: $18.50 - $20.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Professional development assistance</li></ul>Work Location: Hybrid remote in New York, NY 10017

Virtual Personal & Business Assistant

Anne Klein Official

<div>
 
 About Us
 
 
 
 At Anne Klein, we&rsquo;re an iconic American women&rsquo;s fashion and lifestyle brand, crafting sophisticated, timeless apparel, accessories, watches, footwear, handbags, and more for the modern woman. Since 1968, we&rsquo;ve championed classic style with versatility and confidence, empowering women who make an impact in the world. Our collections are featured online at anneklein.com and in leading retailers globally.
 
 
 
 Position Overview
 
 
 
 We&rsquo;re seeking a highly organized, proactive, and personable Personal Assistant to support senior leadership and help ensure smooth daily operations. You&rsquo;ll be the go-to right hand, helping manage schedules, communications, tasks, and critical details with discretion and professionalism.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage and organize executive calendars, appointments, and travel logistics
 </li>
 <li>
 Act as a primary point of contact for internal teams and external partners
 </li>
 <li>
 Draft, edit, and respond to correspondence (email, phone, messaging)
 </li>
 <li>
 Prepare presentations, reports, and meeting agendas
 </li>
 <li>
 Coordinate projects and follow-up on action items with stakeholders
 </li>
 <li>
 Facilitate run-of-show details for events, meetings, and special initiatives
 </li>
 <li>
 Maintain confidentiality and handle sensitive information with integrity
 </li>
 <li>
 Ideal Candidate Profile
 </li>
 <li>
 Strong administrative and time-management skills
 </li>
 <li>
 Excellent communication (written + verbal)
 </li>
 <li>
 High attention to detail and ability to handle multiple priorities
 </li>
 <li>
 Professional demeanor and strong relationship skills
 </li>
 <li>
 Comfortable in a fast-paced fashion/brand environment
 </li>
 <li>
 Tech-savvy (calendar tools, MS Office/Google Suite, Slack, etc.)
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 2+ years PA or relevant experience
 </li>
 <li>
 Strong organizational and problem-solving skills
 </li>
 <li>
 Ability to anticipate needs and act autonomously
 </li>
 <li>
 Discretion and handling confidential information required
 
 
 </li>
 </ul>
 
 Compensation &amp; Benefits
 
 
 
 Salary Range: $65,000 &ndash; $75,000 annually, commensurate with experience
 
 
 Comprehensive health, dental, and vision benefits
 
 
 Paid time off and holidays
 
 
 Employee product discounts
 
 
 
 Why Join Us
 
 
 
 Be part of an iconic brand with a rich heritage and forward-looking momentum
 
 
 Collaborative and creative culture
 
 
 Competitive salary and benefits
 
 
 Opportunities for growth
</div>

Personal Assistant

Propel Recruitment LLC

<div>
 
 Our trusted client is seeking a highly adaptable Personal Assistant to provide comprehensive executive support. This rewarding role involves frequent domestic and international travel, and requires someone who can operate comfortably within a structured organizational environment.
 
 
 
 
 
 
 About the role and your impact:
 
 
 <ul>
 <li>
 Support the Executive in a wide range of logistical and administrative needs, often involving complex and shifting travel plans.
 </li>
 <li>
 Collaborate and interface with various internal and external partners.
 </li>
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 Provide anticipatory, detail-oriented support both while traveling and during on-site engagements.
 </li>
 <li>
 Ensure smooth execution of plans by staying organized, proactive, and calm under pressure.
 </li>
 </ul>
 
 
 
 
 
 Who you are:
 
 
 <ul>
 <li>
 A poised, flexible professional with strong communication skills, exceptional discretion, and lightning-speed responsiveness.
 </li>
 <li>
 A team-oriented, humble individual who excels in behind-the-scenes execution and thrives in a structured, process-driven environment.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Experience providing high-level personal/executive support.
 </li>
 <li>
 Comfortable with frequent, unpredictable travel up to 90% of the time.
 </li>
 <li>
 Enjoys working within a large organization, collaborating with various stakeholders, and adapting to evolving needs.
 </li>
 <li>
 This individual should be prepared for a dynamic schedule and remain professional, observant, and solutions-oriented at all times.
 </li>
 </ul>
</div>

Amazon

<div>
 
 Description
 
 
 
 The Amazon Ads Agent Infrastructure is seeking a passionate and driven Executive Assistant to support two Directors in our organization.
 
 
 This role requires planning, time management, and organizational skills. You will have a strong sense of responsibility, decisiveness under pressure, and be customer service-oriented. This position requires high levels of integrity and discretion in handling confidential information and professionalism in dealing with senior executives. You will have exceptional written and verbal communication skills, will be tech-savvy, resourceful, and a creative problem solver. You will act as the unifier of the team through team socials, events, and programs. You wil also partner with onsite operational teams to support the Amazon Ads locations and play a major role in the team's overall site strategy. This position requires the capacity to work successfully in a team environment, and build effective working relationships.
 
 
 This role requires five (5) days a week in office.
 
 
 Key job responsibilities
 
 
 <ul>
 <li>
 Manage complex calendar requests, meeting invites, and conference room logistics in an ultra fast-paced environment
 </li>
 <li>
 Develop expertise on Amazon mechanisms, team organization, and proactively drive planning
 </li>
 <li>
 Plan international and domestic travel
 </li>
 <li>
 Process expense reports
 </li>
 <li>
 Partner closely with leadership and key business partners to provide holistic support to the team including proactive planning and support for the rhythm of business
 </li>
 <li>
 Manage event logistics (in-person and virtually), including catering, preparing agendas and materials to ensure meetings are productive (e.g., team meetings, offsites, town halls)
 </li>
 <li>
 Coordinate space planning for the team, coordination and execution of office moves
 </li>
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 Boost morale, recognize efforts, have fun at work, and encourage others to do the same
 </li>
 <li>
 Attend key meetings, track and help drive completion of key deliverables, and follow up on items
 </li>
 <li>
 Drive team mechanisms (e.g., staff meeting agendas, weekly business reviews, team-building events, and team recognition)
 </li>
 <li>
 Collaborate closely with other EAs on scheduling, events, and ad-hoc projects
 
 
 </li>
 </ul>
 A day in the life
 
 
 A day in the life of an executive assistant on the ACI team begins with a morning check of emails and calendar updates, accommodating different time zones across our global organization. The EA meets with their executive, discussing priorities and any urgent matters. They dive into important team initiatives ranging from event planning, offsite coordination, or supporting key business reviews. They collaborate closely with other EAs across the Amazon Ads organization on scheduling, events, and ad-hoc projects, building strong partnerships that enable seamless support for leadership.
 
 
 
 About The Team
 
 
 
 The Ads AI Core Infrastructure (ACI) team builds foundational AI systems that accelerate development of advertising-aware agents and Ads foundational models like Ads Nova, enabling rapid creation, testing, and deployment of agentic experiences for 1P and 3P partners.
 
 
 The Amazon Ads organization is committed to creating a team culture that we are proud of &ndash; one that builds fulfilling careers, is inclusive, gives back to the community, and is fun to be a part of.
 
 
 
 Basic Qualifications
 
 
 
 <ul>
 <li>
 2+ years of senior level leadership support, or 1+ years of Amazon experience
 </li>
 <li>
 High school or equivalent diploma
 </li>
 <li>
 Experience with Microsoft Office products and applications
 </li>
 <li>
 Experience with executive level calendar management
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience in a fast-paced, high-tech company
 </li>
 <li>
 Experience managing multiple calendars
 
 
 </li>
 </ul>
 Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
 
 
 Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.
 
 
 The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.
 
 
 USA, NY, New York - 66,300.00 - 107,100.00 USD annually
 
 
 USA, WA, Seattle - 80,200.00 - 97,400.00 USD annually
 
 
 
 
 Company
 
 - Amazon.com Services LLC
 
 
 Job ID: A3174515
</div>

Executive Assistant, The Amazon Ads, ACI Amazon Ads- AI Infra Structure

Dreamwear

<div>
 Dreamwear is a leading wholesale intimate apparel and sleepwear company working with brands such asDanskin, Juicy Couture, Roxy, Laura Ashl ey, and Nicole Miller (visit dreamwear.com/our-brands to see more). The thriving partnerships we have established worldwide help us ensure the efficient production and expedited delivery of our product, and the impeccable quality and competitive pricing of our merchandise make us a top choice and reliable partner for leading retailers across the globe.
 
 
 Our Graphics team oversees visual storytelling across packaging, digital platforms, and retail-facing assets. From hangtags and belly bands to ecommerce imagery and enhanced content, the team manages the end-to-end development of visual assets, including concepting, photoshoots, AI-generated imagery, retouching, and cross-functional approvals.
 
 
 As we continue expanding our use of AI-driven creative tools, we are seeking a Visual Content Assistant to support the execution of visual content initiatives across multiple brands and platforms. This role focuses on asset preparation, organization, and production support while providing exposure to ecommerce content and emerging AI workflows.
 
 
 
 Responsibilities
 
 
 
 The ideal candidate is highly organized, detail-oriented, eager to grow within a fast-paced creative environment, and able to execute the following essential responsibilities:
 
 
 
 Content &amp; Imagery Support
 
 
 
 <ul>
 <li>
 Support the Visual Content Specialist and Graphic Operations Manager in coordinating internal photoshoots, including sample tracking, asset preparation, file organization, and follow-up.
 </li>
 <li>
 Organize, label, and archive digital assets to ensure accessibility and version control.
 </li>
 <li>
 Prepare images and layout files for internal review and cross-functional approvals.
 
 
 
 </li>
 </ul>
 
 Amazon &amp; Ecommerce Execution
 
 
 
 <ul>
 <li>
 Assist in formatting and resizing imagery for Amazon A+ Content and other ecommerce platforms according to retailer specifications.
 </li>
 <li>
 Support revisions and updates to existing digital assets as directed.
 </li>
 <li>
 Conduct basic visual audits of competitor listings and provide findings to the team.
 
 
 
 </li>
 </ul>
 
 AI Workflow Execution
 
 
 
 <ul>
 <li>
 Generate AI-based imagery and backgrounds under the direction of the Visual Content Specialist.
 </li>
 <li>
 Execute revisions and refinements to AI-generated assets to align with established brand standards.
 </li>
 <li>
 Assist in testing new creative tools and documenting processes as needed.
 
 
 
 </li>
 </ul>
 
 Design &amp; Production Assistance
 
 
 
 <ul>
 <li>
 Assist in the creation and revision of packaging elements including hangtags, belly bands, logos, and mockups.
 </li>
 <li>
 Perform basic retouching and image clean-up in Photoshop.
 </li>
 <li>
 Prepare production-ready files under supervision.
 </li>
 <li>
 Maintain organized project folders and ensure accuracy across file versions.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 0-1 years related experience or relevant internship experience in graphic design, visual content, or ecommerce creative.
 </li>
 <li>
 Proficiency in Adobe Creative Suite (Photoshop and Illustrator required).
 </li>
 <li>
 Interest in ecommerce content and digital marketplace standards.
 </li>
 <li>
 Exposure to AI image-generation platforms a plus.
 </li>
 <li>
 Strong attention to detail and organizational skills.
 </li>
 <li>
 Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
 </li>
 <li>
 Strong communication skills and collaborative mindset.
 </li>
 <li>
 Eagerness to learn and grow within a creative team.
 </li>
 <li>
 Please provide a link to your portfolio or website!
 </li>
 </ul>
</div>

Visual Content Assistant

Equip

<div>About Equip
Equip is the leading virtual, evidence-based eating disorder treatment program on a mission to ensure that everyone with an eating disorder can access treatment that works. Created by clinical experts in the field and people with lived experience, Equip builds upon evidence-based treatments to empower individuals to reach lasting recovery. All Equip patients receive a dedicated care team, including a therapist, dietitian, physician, and peer and family mentor. The company operates in all 50 states and is partnered with most major health insurance plans. Learn more about our strong outcomes and treatment approach at www.equip.health.
Founded in 2019, Equip has been a fully virtual company since its inception and is proud of the highly-engaged, passionate, and diverse Equisters that have created Equip&rsquo;s culture. Recognized by Time as one of the most influential companies of 2023, along with awards from Linkedin and Lattice, we are grateful to Equipsters for building a sustainable treatment program that has served thousands of patients and families.
About the role:
The Physician Assistant will be responsible for caring for children and adults with eating disorders via Equip&rsquo;s 100% virtual Telehealth platform. Physician Assistants are essential members of Equip's 5-person virtual treatment team, working alongside a therapist, dietitian, peer mentor, and family mentor to help people recover from eating disorders.<ul><li>Must Be Licensed in New York</li></ul>
Responsibilities:
<ul><li>Manage a high volume patient case-load.
</li><li>Provide comprehensive assessments and diagnoses of eating disorders and co-occurring psychiatric conditions (psychiatric consultation available).</li><li>
Implement medication treatment plans for eating disorders and co-occurring conditions in a virtual clinic (i.e. telehealth) setting.</li><li>
Collaborate with a multidisciplinary treatment team of physicians, dietitians, therapists, patient mentors, and family mentors, along with outside providers.</li><li>
Utilize between-session messaging to support patients and communicate with the treatment team through Equip EMR in accordance with Equip&rsquo;s policies and procedures.</li><li>
Engage in treatment team meetings, supervision, and department meetings.</li><li>
Perform other duties as assigned.</li></ul>
Qualifications:
<ul><li>Board Certified as a Physician Assistant.</li><li>
Ability to maintain active Physician Assistant licenses and pursue cross licensing as applicable (cost of licenses to be covered by Equip).
</li><li>3+ years of experience treating pediatric, adolescent, and adult patients in an outpatient setting.</li><li>
Demonstrate a commitment to providing excellent evidence-based care, advancing clinical skills, and a passion for professional development.</li><li>
Communicate effectively with patients and patient&rsquo;s carers, and respond to messages within a timely manner.</li><li>
Be curious, enjoy learning, and participate enthusiastically and collaboratively in a multidisciplinary team.</li></ul>
Schedule:<ul><li>
Monday - Friday.</li><li>
Required to work two evenings at least till 6 pm during the week to accommodate patients.
</li><li>Equip's Official Hours are from 8 am - 8 pm.
Weekly Schedule:
<ul><li>Direct Patient Care: Up to 30 hours a week, includes new patient intakes and follow up sessions.</li><li>
Meetings includes treatment team meeting, provider team meetings, on-going training and 1:1 support with a supervisor, approx. 4.5 hours.
</li><li>Administration/Documentation (remainder of time in the week).</li><li>
Required to do 12 hours of direct patient care after 2 pm in your time zone throughout the week.</li><li>
Required to work two evenings of your choice at least till 6:00 pm.</li><li>
No Weekends required.</li></ul></li></ul>
Salary: $110- $142K &bull; Offers Bonus
Other Benefits
Time Off:<ul><li>
Flex PTO policy (3-5 wks/year recommended) + 11 paid company holidays.</li></ul>
Medical Benefits:<ul><li>
Competitive Medical, Dental, Vision, Life, and AD&amp;D insurance.</li><li>
Equip pays for a significant percentage of benefits premiums for individuals and families.</li><li>
Maven, a company paid reproductive and family care benefit for all employees.</li><li>
Employee Assistance Program (EAP), a company paid resource for mental health, legal services, financial support, and more!</li></ul>
Other Benefits
Loan Repayment:<ul><li>
$500/quarter for employees under a year of tenure.</li><li>
$1,000/quarter for employees over a year of tenure.</li></ul>
Continuing Education:<ul><li>
For therapists and medical providers, unlimited online courses through NetCE.</li><li>
For all providers, up to $1,000/year stipend for continuing education.</li><li>
Opportunities to attend team onsites and conferences at various locations throughout the US.</li><li>
UpToDate</li></ul>
Work From Home Additional Perks:<ul><li>
$50/month stipend added directly to an employee&rsquo;s paycheck to cover home internet expenses.</li><li>
One-time work from home stipend of up to $500.</li></ul>
Physical Demands
Work is performed 100% from home with no requirement to travel. This is a stationary position that requires the ability to operate standard office equipment and keyboards as well as to talk or hear by telephone. Sit or stand as needed. 
#LI-Remote
At Equip, Diversity, Equity, Inclusion and Belonging (DEIB) are woven into everything we do. At the heart of Equip&rsquo;s mission is a relentless dedication to making sure that everyone with an eating disorder has access to care that works regardless of race, gender, sexuality, ability, weight, socio-economic status, and any marginalized identity. We also strive toward our providers and corporate team reflecting that same dedication both in bringing in and retaining talented employees from all backgrounds and identities. We have an Equip DEIB council, Equip For All; also referred to as EFA. EFA at Equip aims to be a space driven by mutual respect, and thoughtful, effective communication strategy - enabling full participation of members who identify as marginalized or under-represented and allies, amplifying diverse voices, creating opportunities for advocacy and contributing to the advancement of diversity, equity, inclusion, and belonging at Equip.
As an equal opportunity employer, we provide equal opportunity in all aspects of employment, including recruiting, hiring, compensation, training and promotion, termination, and any other terms and conditions of employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, familial status, age, disability, weight, and/or any other legally protected classification protected by federal, state, or local law.
Our dedication to equitable access, which is core to our mission, extends to how we build our &quot;village.&quot; In line with our commitment to Diversity, Equity, Inclusion, and Belonging (DEIB), we are dedicated to an accessible hiring process where all candidates feel a true sense of belonging. If you require a reasonable accommodation to complete your application, interview, or perform the essential functions of a role, we invite you to reach out to our People team at accommodations@equip.health.
#LI-Remote
Compensation Range: $110K - $142K</div>

Telehealth Physician Assistant - Eating Disorders (New York-Remote)

Explore 325+ Virtual assistant in New York this March. Find roles across top companies and apply now to boost your career.

325 virtual assistant jobs In New York

Customer Service- Admin- Virtual Assistant (Remote)

Virtual Personal & Business Assistant

Personal Assistant

Personal Assistant

Executive Assistant, The Amazon Ads, ACI Amazon Ads- AI Infra Structure

Visual Content Assistant

Telehealth Physician Assistant - Eating Disorders (New York-Remote)