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administrative assistant Jobs in New York

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executive administrative assistant Jobs in New York

executive administrative assistant

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virtual office assistant

PPV Group

About the RolePPV Group Incorporated is a creative and technology-forward company based in New York City. We're looking for a sharp, friendly, and highly organized Virtual Assistant to support both the business and the personal life of our founder. This is a part-time role starting at 10&ndash;15 hours per week with room to grow. Most work is remote, with occasional in-person opportunities in NYC.What You'll Do<ul><li>Manage and draft emails, texts, and correspondence on behalf of the founder</li><li>Handle scheduling, bookings, and calendar coordination (appointments, travel, reservations)</li><li>Make and receive calls, relay messages, and follow up on tasks</li><li>Research and complete a variety of small tasks and one-off projects</li><li>Help keep day-to-day life and business running smoothly</li><li>Occasional in-person errands or on-site support in NYC</li></ul>Who You Are<ul><li>A strong communicator &mdash; warm, professional, and clear in writing and conversation</li><li>Genuinely curious about creative industries and technology</li><li>Organized and detail-oriented &mdash; nothing falls through the cracks with you</li><li>Comfortable working independently and taking initiative</li><li>Discreet and trustworthy when handling personal or business information</li><li>Based in New York City (or close enough for occasional in-person work)</li></ul>Nice to Have<ul><li>Experience supporting executives, founders, or high-net-worth individuals</li><li>Familiarity with tools like Google Workspace, Notion, Slack, or similar</li><li>Background or strong interest in media, entertainment, or tech</li><li>Experience as a virtual assistant or in a coordinator/admin role</li></ul>Details<ul><li>Hours: 10&ndash;15 hrs/week to start</li><li>Compensation: $18/hour</li><li>Location: Primarilyx remote; NYC-based preferred for in-person availability</li><li>Schedule: Flexible, but availability during business hours (ET) is important</li></ul>How to ApplySend a short intro about yourself &mdash; who you are, what you've done, and why this role is a good fit. Bonus points if you tell us something creative or techy you're into right now. We're looking for someone we'll genuinely enjoy working with, so let your personality come through.Pay: $18.50 - $20.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Professional development assistance</li></ul>Work Location: Hybrid remote in New York, NY 10017

Virtual Personal & Business Assistant

Dawn Murnak Design

Job Overview We are seeking a dynamic and highly organized Remote Administrative Assistant to join our team! In this vital role, you will provide comprehensive administrative support to ensure smooth daily operations across various projects and departments. Your energetic approach and exceptional organizational skills will help streamline office functions, coordinate events, manage schedules, and enhance overall efficiency. Due to the nature of this position, there is much flexibility, and room for growth.Duties<ul><li>Manage and coordinate project calendars and deadlines</li><li>Maintain regular contact with clients via text message, email and phone, to ensure project updates are communicated</li><li>Provide executive administrative support by preparing reports, proofreading documents, transcribing meetings, and handling correspondence with professionalism and attention to detail</li><li>Correspond with vendors and keep track of orders and deliveries.</li><li>Support bookkeeping activities including invoicing, expense tracking, and using QuickBooks or similar accounting software for financial record-keeping</li><li>Maintain organized filing systems&mdash;both digital and physical&mdash;fostering easy access to important documents while ensuring compliance with confidentiality standards</li><li>Provide front desk-like support remotely by responding promptly to client inquiries and providing excellent customer service in all communications</li><li>Use office management skills to streamline administrative workflows, improve processes, and support project coordination efforts across teams</li></ul>Qualifications<ul><li>Proven experience in administrative roles with a strong background in office management or executive support</li><li>Experience with bookkeeping software such as QuickBooks is highly desirable</li><li>Strong typing skills coupled with excellent proofreading and transcription abilities</li><li>Exceptional organizational skills with the ability to multitask effectively in a remote setting</li><li>Excellent phone etiquette skills across multi-line systems and professional communication capabilities</li><li>Prior experience supporting event planning or project coordination is preferred</li><li>Ability to adapt quickly to new technology platforms while maintaining high levels of computer literacy</li><li>Self-motivated with a proactive attitude towards problem-solving and continuous improvement</li></ul>Join us as a Remote Administrative Assistant if you're ready to bring your energetic spirit and meticulous organizational talents into a role that makes a real impact! We value proactive individuals who excel at multitasking in a virtual environment while delivering top-tier support. This paid position offers the chance to grow your administrative expertise within a supportive team dedicated to excellence.Job Type: Part-timePay: $24.46 - $29.46 per hourExpected hours: 5 &ndash; 20 per weekBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Remote

Remote Administrative Assistant

A female executive and community leader is seeking a highly organized, proactive, and presentablePersonal Assistant to support a fast-paced professional environment. This role combines administrativesupport, content creation, event coordination, and social media management, and requires someonewho is tech-savvy, highly detail-oriented, and comfortable accompanying the principal to meetings and events when needed.Requirements<ul><li>Minimum 3 years experience as a personal or executive assistant</li><li>Highly organized, perfectionist, and extremely detail-oriented</li><li>Proactive, resourceful, and able to anticipate needs</li><li>Quick learner with the ability to multitask in a fast-paced environment</li><li>Professional appearance and demeanor</li><li>Reliable and responsible</li><li>Ability to maintain high discretion and confidentiality</li><li>Hebrew speaking &ndash; a strong advantage</li></ul>Technical Skills (Very Important)<ul><li>Strong technology proficiency</li><li>Advanced use of Outlook, Excel, and Microsoft Office suite</li><li>Experience managing calendars, meetings, and scheduling</li><li>Canva &ndash; strong aesthetic sense and design ability</li><li>CapCut &ndash; video editing</li><li>Photoshop or similar photo editing tools</li><li>Photography and short-form video capture</li><li>QuickBooks &ndash; a plus</li></ul>Responsibilities<ul><li>Manage calendar, meetings, and appointments</li><li>Provide day-to-day administrative and organizational support</li><li>Draft emails and assist with professional correspondence and follow-ups</li><li>Maintain organized digital files and documents</li><li>Manage and assist with business social media accounts, including posting and scheduling content</li><li>Create and edit photo and video content</li><li>Design graphics and materials using Canva</li><li>Capture content during meetings, events, and outings</li><li>Assist with event planning, guest lists, invitations, and coordination with vendors or venues</li><li>Assist with event logistics and setup when needed</li><li>Assist with travel coordination and itineraries when required</li><li>Accompany the principal to meetings and events when needed</li></ul>Schedule<ul><li>In person: 9:30 AM &ndash; 6:00 PM</li><li>Fridays flexible</li></ul>CompensationSalary: $90,000+ depending on experience, plus potential performance-based bonuPay: $25.34 - $44.00 per hourWork Location: In person

Personal Assistant & Social Media Support

WorkGenius Group

<div>
 
 Title:
 
 Temporary Digital Site Content Assistant
 
 
 
 Industry:
 
 Fashion
 
 
 
 Location:
 
 New York, NY
 
 
 
 Duration:
 
 ASAP - TBD
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Assist in developing differentiated digital content strategies focusing on driving conversion, brand value, and engagement.
 </li>
 <li>
 Execute the site content strategy for assigned brands &amp; marketing campaigns based on customer insights and business trends.
 </li>
 <li>
 Create and manage project briefs, collaborating with the project management team.
 </li>
 <li>
 Communicate strategy and manage change for all cross-functional team members.
 </li>
 <li>
 Analyze content data on core KPIs using Adobe Analytics and Content Square.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Brand marketing and e-commerce experience.
 </li>
 <li>
 Strong organizational skills with meticulous attention to detail.
 </li>
 <li>
 Highly adept at multi-tasking and setting priorities.
 </li>
 <li>
 Strong critical thinking and problem-solving skills.
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Digital Content Strategy
 </li>
 <li>
 E-commerce
 </li>
 <li>
 Project Management
 </li>
 <li>
 Adobe Analytics
 </li>
 <li>
 Brand Marketing
 </li>
 <li>
 Multi-tasking
 </li>
 <li>
 Data Analysis
 </li>
 <li>
 Collaboration
 </li>
 <li>
 Communication
 </li>
 <li>
 Marketing Campaigns
 
 
 </li>
 </ul>
 Hourly rate is commensurate with experience and is an estimated range provided by WorkGenius.
 
 
 ref_id: eeb36f06-ffed-453e-9b74-deb0478cdfee
 
 
</div>

Temporary Digital Site Content Assistant

Clarity Recruiting

<div>
 
 Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.
 
 
 
 
 
 The general hourly range for these roles are $18-27/hr DOE
 
 
 
 
 
 Responsibilities will possibly include:
 
 <ul>
 <li>
 Answer and direct phone calls
 </li>
 <li>
 Organize and schedule appointments
 </li>
 <li>
 Assist in the preparation of regularly scheduled reports
 </li>
 <li>
 Update and maintain office policies and procedures
 </li>
 <li>
 Order office supplies and research new deals and suppliers
 </li>
 <li>
 Maintain contact lists
 </li>
 <li>
 Book travel arrangements
 </li>
 <li>
 Submit and reconcile expense reports
 </li>
 <li>
 Act as the point of contact for internal and external clients
 </li>
 <li>
 Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
 </li>
 </ul>
 
 
 
 
 Requirements and skills:
 
 <ul>
 <li>
 1-2+ years experience as a Receptionist, Administrative Assistant, Virtual Assistant or Office Administrative Assistant
 </li>
 <li>
 Knowledge of office management systems and procedures
 </li>
 <li>
 Proficiency in MS Office
 </li>
 <li>
 Excellent time management skills and the ability to prioritize work
 </li>
 <li>
 Attention to detail and problem solving skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Strong organizational skills with the ability to multi-task
 </li>
 </ul>
</div>

Administrative Assistant

Mind Friend PRO

<div>https://www.linkedin.com/company/mindfriend/
https://mindfriend.com/
We are seeking a highly organized and detail-oriented Remote Email &amp; Communications Coordinator to manage our email communications, organize our Google Workspace, and facilitate seamless communication between our in-house teams. You will be the central hub for email correspondence, ensuring efficient information flow and maintaining a well-organized digital workspace. 
Requirements 
<ul>
<li>Email Management:
</li><li><ul><li>Monitor and manage incoming and outgoing emails, prioritizing and responding promptly.</li>
<li>Draft and send professional and clear emails to clients, partners, and internal teams.</li>
<li>Organize and maintain email folders and labels within Google Workspace for efficient retrieval.</li>
<li>Implement email filtering and automation rules to streamline workflow.</li>
</ul></li><li>Google Workspace Organization:
</li><li><ul><li>Maintain and organize files and folders within Google Drive, ensuring easy access for team members.</li>
<li>Manage shared calendars and documents, ensuring accuracy and up-to-date information.</li>
<li>Utilize Google Workspace tools (Docs, Sheets, Slides) for document creation and collaboration.</li>
</ul></li><li>Internal Communication:
</li><li><ul><li>Facilitate communication between in-house teams via email and other online communication tools.</li>
<li>Ensure clear and consistent communication of information and updates.</li>
<li>Relay information from external emails to the necessary internal teams.</li>
</ul></li><li>Administrative Support:
</li><li><ul><li>Assist with scheduling appointments and meetings.</li>
<li>Maintain accurate records and documentation.</li>
<li>Support other administrative tasks as needed.</li>
</ul></li></ul>Qualifications:<ul>
<li>Proven experience in email management and administrative support.</li>
<li>Proficiency in Google Workspace (Gmail, Drive, Docs, Sheets, Calendar).</li>
<li>Excellent written and verbal communication skills.</li>
<li>Strong organizational and time-management skills</li>
<li>Ability to prioritize tasks and meet deadlines.
</li><li>Attention to detail and accuracy.</li>
<li>Ability to work independently in a remote environment.
</li><li>Reliable internet connection, and appropriate remote working environment.</li> 
</ul> 
 
Benefits 
Fully remote work environment.
Flexible schedule.
Opportunities for professional development.
Collaborative and supportive team.</div>

Customer Service- Admin- Virtual Assistant (Remote)

Hydrogen Group

<div>
 Executive Personal Assistant
 
 
 
 
 Location: Manhattan, NY (Must reside within 10 miles)
 
 
 
 
 Overview
 
 
 We are seeking a highly organized and proactive Executive Personal Assistant to provide comprehensive support to a senior Executive. This role serves as the primary point of contact for managing personal and professional logistics locally and internationally.
 
 
 The ideal candidate thrives in a fast-paced environment and demonstrates discretion, adaptability, and exceptional problem-solving skills.
 
 
 
 
 Primary Responsibilities
 
 
 
 
 Personal &amp; Lifestyle Support
 
 
 
 <ul>
 <li>
 Manage the Executive's calendar, travel arrangements (domestic and international), and transportation.
 </li>
 <li>
 Oversee household operations, vendor coordination, and personal errands.
 </li>
 <li>
 Transportation for Executive as needed
 </li>
 <li>
 Assist with personal projects, reservations, and logistical requests.
 </li>
 <li>
 Maintain confidentiality in handling personal expenses and administrative records.
 </li>
 </ul>
 
 
 Meeting &amp; Event Support
 
 
 
 <ul>
 <li>
 Assist in the preparation and execution of meetings, events, and special initiatives.
 </li>
 <li>
 Accompany the Executive as needed to manage real-time logistics.
 </li>
 <li>
 Serve as a professional liaison for internal and external contacts.
 </li>
 </ul>
 
 
 Communications &amp; Administration
 
 
 
 <ul>
 <li>
 Draft correspondence, notes, and invitations.
 </li>
 <li>
 Organize and maintain secure personal and professional records.
 </li>
 <li>
 Execute special projects as needed, demonstrating initiative and flexibility.
 
 
 </li>
 </ul>
 Required Qualifications
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent professional experience.
 </li>
 <li>
 Proven experience supporting senior executives or high-level professionals, including complex calendars and travel management.
 </li>
 <li>
 Ability to handle sensitive information with discretion and integrity.
 </li>
 <li>
 Must live within 10 miles of Manhattan to provide on-site support as needed.
 </li>
 <li>
 Valid driver's license and reliable transportation.
 
 
 </li>
 </ul>
 Preferred Qualifications
 
 
 <ul>
 <li>
 Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams) and virtual collaboration tools.
 </li>
 <li>
 Experience coordinating logistics across multiple time zones.
 </li>
 <li>
 Exceptional time management, prioritization, and problem-solving skills.
 </li>
 <li>
 Comfortable working in dynamic, fast-paced environments.
 
 
 </li>
 </ul>
 Compensation &amp; Benefits
 
 
 
 Competitive salary, comprehensive benefits, and opportunities for professional growth.
 
 
 
 
 
 
 
 ...
 
 
</div>

Executive Personal Assistant

Explore 986+ Virtual office assistant in New York this March. Find roles across top companies and apply now to boost your career.