office administrator / department coordinator

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office administrator / department coordinator Jobs in New York

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office manager jn -032026-172400

office administrator department coordinator

LTIMindtree

<div><b>Role description</b><p><br>
We are seeking a Department Coordinator to support multiple department function and leads. The role requires someone with integrity a desire to be a righthand to forge professional partnerships with dynamic executives&rsquo; teams. Our ideal candidate is upbeat flexible poised as well as confident when working with clients&rsquo; senior leaders and coworkers in a professional approachable and positive manner. The ability to multitask effectively is a must</p><br>
<p></p>
<p>
Your Day-to-day</p>
<ul>
<li>Coordinate high level meetings and events for the New York office and other locations as needed including scheduling agenda preparation gathering and coordinating presentation assets logistics space planning and catering for both internal and external meetings</li>
<li>Attend meetings as required to distribute agendas capture accurate meeting minutes and document action items</li>
<li>Track action items follow-ups and deadlines proactively recommend next steps to ensure timely completion</li>
<li>Oversee and manage organization wide communications through designated Slack channels and email distribution lists</li>
<li>Serve as the primary point of contact for department specific coordination including conference room reservations Mission Gratitude initiatives and birthday shoutouts</li>
<li>Partner closely with Department Executive Assistants and other administrative professionals to support cross functional initiatives</li>
<li>Conduct research on specialized or ad hoc topics to support departmental and organizational needs</li>
<li>Build and maintain an internal network of Executive Assistants Coordinators Facilities and other key stakeholders</li>
<li>Identify opportunities to improve administrative processes communication workflows and meeting efficiency</li>
<li>Copy scan file track and maintain business documents and communications with a high degree of accuracy and confidentiality</li>
<li>Perform additional duties and responsibilities as assigned</li></ul><br>
<p></p>
<p>
Qualifications</p>
<p>
What you bring to the team</p>
<p>
You have</p>
<ul>
<li>Bachelor&rsquo;s degree or equivalent training and experience</li>
<li>Technically savvy with 3 years administrative experience</li>
<li>Experience working with teams focusing on creative and production</li>
<li>Proficient in Gmail other Google products and Microsoft Office suite</li>
<li>Highly organized self-starter with ability to prioritize multiple tasks at once</li>
<li>Strong analytical and interpersonal skills that thrives in a fast-paced team setting</li>
<li>Skilled in working in both a team environment as well as independently</li></ul><br>
<p></p>
<p>
You might also have</p>
<ul>
<li>Experience and good understanding of the digital TV and dotcom world</li>
<li>Interest in brand and partnership growth marketing</li>
<li>Experience in media entertainment or production environment</li>
</ul><br>
<b>Skills</b><p><b><br>
Mandatory Skills : </b>Administrative exp, MS Suite, coordination, catering meetings</p><b><br>
Benefits</b><br>
Compensation range: $35,000.00 to $38,000.00 per year<br>
<b>About LTM</b><br>
LTM is an AI-centric global technology services company and the Business Creativity partner to the world&rsquo;s largest and most disruptive enterprises. We bring human insights and intelligent systems together to help clients create greater value at the intersection of technology and domain expertise. Our capabilities span integrated operations, transformation, and business AI &mdash; enabling new ways of working, new productivity paradigms, and new roads to value. Together with over 87,000 employees across 40 countries and our global network of partners, LTM &mdash; a Larsen &amp; Toubro company &mdash; owns business outcomes for our clients, helping them not just outperform the market, but to Outcreate it. Please also note that neither LTM nor any of its authorized recruitment agencies/partners charge any candidate registration fee or any other fees from talent (candidates) towards appearing for an interview or securing employment/internship. Candidates shall be solely responsible for verifying the credentials of any agency/consultant that claims to be working with LTM for recruitment. Please note that anyone who relies on the representations made by fraudulent employment agencies does so at their own risk, and LTM disclaims any liability in case of loss or damage suffered as a consequence of the same. Recruitment Fraud Alert - https://www.ltimindtree.com/recruitment-fraud-alert/</div>

Office Administrator / Department Coordinator

Patient Care Coordinator

Amalgamated Bank

<div></div><div><p>Amalgamated Bank is seeking an Online Services Administrator to be responsible for the administration, procedural controls and processing of all aspects pertaining to the Online Banking services. Keep abreast of product upgrades, identify risk and exposure, develop control procedures, and serve as liaison between the EBD, vendors, and other pertinent Bank departments.</p><p>
By joining our team, you&rsquo;ll be joining a Bank that believes that that maintaining a diverse and inclusive workplace where everyone feels valued and respected is essential for us to grow as a company. We are dedicated to building a more equitable world in our everyday practices by embracing the values of our employees and customers.</p><p><b>
Essential Job Functions:</b></p><ul><li>
Review and decision retail online banking enrollment applications.</li><li>
Review business online banking documentation and implement proper setup of online profiles and services requested.</li><li>
Reconcile daily cash management settlements.</li><li>
Research and pass GL entries for debit returns.</li><li>
Create relevant reports from various systems and applications to ensure operational and risk compliance with Bank policy procedures and controls.</li><li>
Review applications, reports, and other Online Banking documentation for accuracy.</li><li>
Communicate with appropriate parties to resolve problems regarding all facets of the Online Banking services. Follow up on outstanding issues or documents to ensure timely completion and resolution of all processes.</li><li>
Monitor all transaction alerts. Contact appropriate party for verification. Notify fraud dept of suspicious activity. Assist with fraud investigations.</li><li>
Process domestic and international wire transfers timely and accurately. Provide notification to the appropriate parties.</li><li>
Research, prepare, and collect all documentation for internal and external audits.</li><li>
Administer and participate in training and cross training in all existing and future EBD functions.</li><li>
Enforce and adhere to all internet security policies and operating procedures; report all violations to department management. Advise on operational discrepancies and assist in policy modifications.</li><li>
Back up all functions related to Cash management including Atm/Debit Card Claims, Card Monitoring, and ACH, as needed.</li><li>
Perform various related administrative duties as directed by manager.</li><li>
Accurately scan and file all documents.</li></ul><p><b>
Knowledge, Skills and Experience Requirements:</b></p><ul><li>
High school diploma or equivalent.</li><li>
Excellent computer skills including Microsoft Access, Word, Excel and PowerPoint.</li><li>
Excellent oral and written communication skills.</li><li>
Excellent customer service skills.</li><li>
Knowledge of branch banking.</li><li>
Strong bookkeeping skills.</li><li>
Thorough knowledge of Bank wide operations.</li><li>
Minimum two (2) years of related banking reconcilement experience.</li><li>
Good mathematics and investigative skills.</li><li>
Knowledge of compliance laws.</li><li>
Prior data entry experience required.</li></ul><p>
Our job titles may span more than one career level. The starting rate salary for this role is between $25.00 - $30.00. The actual base pay is dependent upon many factors, such as: training, transferrable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future.</p><div><div><div><div><div><div><div><div><div><div><div><div><p><br>
Amalgamated Bank is an Equal Opportunity and Affirmative Action Employer, Minorities / Females / Individuals with Disability / Veterans. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply. View our Pay Transparency Statement. Submission of a resume or any information regarding your qualifications does not constitute a promise or offer of employment. At Amalgamated Bank, we consider an applicant to be someone who has interviewed at least once, in person, with the hiring manager. Amalgamated Bank does not sponsor applicants for work visas.</p><div><div><div><div><div><div><div><div><div><div><div><div><div><div><b><br>
Hybrid Work Model</b><br>
Effective February 18, 2025, employees in office-based positions will be working a Hybrid work schedule consisting of three days or more, on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence. This Hybrid work model does not apply to, and daily in-person attendance is required for, the contact center, branch service roles, and general services where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance does not apply to roles that have been designated as &ldquo;remote&rdquo;.</div></div></div></div></div></div></div></div></div></div></div></div></div></div><div></div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><b><br>
Search Firm Representatives- Please Read Carefully</b><br>
<b> </b>Amalgamated Bank does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for the position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.</div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div><p></p>

Online Services Administrator

Mount Sinai Health System

<div><b>Description</b><p>
The Operations Coordinator develops, implements, and supervises the business and support functions of a specific department. This may be inclusive of programmatic and/or financial oversight for the department, or a specific process.</p><b><br>
Responsibilities</b><ul><li>
Oversees the day-to-day functions of the department, or particular specialized function within a department, and ensures that operations run smoothly according to institutional policies and departmental procedures.</li><li>
Ensures that the department follows appropriate policies and procedures as mandated by the hospital, and/or regulatory agencies if applicable.</li><li>
Develops and monitors departmental process improvement plans as appropriate.</li><li>
Maintains records of daily operations, as well as departmental documentation as required to fulfill operations of the area or department.</li><li>
May provide input on the development and implementation of departmental policies, practices, procedures, and attainment of operating goals.</li><li>
May work with outside vendors, consultants, agencies or resources as required to maintain departmental objectives.</li><li>
May submit revenue and financial reports to the appropriate parties if applicable.</li><li>
May updates and maintain financial records of the department.</li><li>
May act as a liaison to support services for the department, i.e. Facilities, I.T. etc.</li><li>
May maintain appropriate supply inventory levels. May engage in materials and/or supply chain processes for assigned area.</li><li>
May oversee support of administrative staff and coordinate activities of staff.</li><li>
May be required to train or mentor other staff members.</li><li>
Performs other duties as required.</li></ul><br>
<b>
Qualifications</b><ul><li>
Associates degree, or equivalent work experience. Bachelors degree preferred.</li><li>
3 years related experience required.</li></ul><p></p><b><br>
Employer Description</b><p><b>
Strength through Unity and Inclusion</b></p>
<p>
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.</p>
<p>
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.</p>
<p><b>
About the Mount Sinai Health System:</b></p>
<p>
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.</p>
<p><b>
Equal Opportunity Employer</b></p>
<p>
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.</p><p><b><br>
Compensation</b></p><p>
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66482.07 - $74250 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</p></div>

Operations Coordinator - Genetics / Genomics

HNTB Corporation

<div><p><b>What We're Looking For</b></p>
<p>The time is right to join HNTB! We are currently seeking an Office Finance Manager in our New York, NY office. The New York office of HNTB Corporation was named among the 100 Best Places to Work in New York City, according to Crain&rsquo;s New York Business.</p>
<p>Strong Finance Team Leader that is success and results oriented.</p>
<p>Finance Team Leader for HNTB&rsquo;s largest office located in New York City with an annual operating budget that exceeds $180+ million gross revenue, comprised of five separate project portfolios and multiple P&amp;Ls. Fiduciary responsibility for the integrity of office financial data. Oversees all project finance staff, work, and processes. Develops and works through others to deliver results around the following areas:</p>
<ul><li>People. Provides oversight for the hiring, supervision, management, and retention of Finance Team members. Accountable for all aspects of Career Planning &amp; Development process, including goal setting, coaching, and performance evaluation. Leads in a decisive and empathetic/caring manner.</li>
<li>Development &amp; Succession. Leads and provides opportunities for on-going mentoring and training to support 4for4 Delivery. Identifies and implements targeted &ldquo;stretch assignments&rdquo; for long term career growth for team members. Ensures every role &amp; process has a clear succession plan to aid in upward career mobility.</li>
<li>Strategic Focus. Works through others and ensures Finance Team has culture of delegation and accountability. Leads by setting this example. Balances workload and staffing between each portfolio team &amp; across staff with the same job responsibilities. Ensures appropriate staff levels and adapts Finance Team organization to meet changing needs of a growing office and dynamic market. Will not have direct project financial management responsibilities.</li>
<li>Results Focus. Drives regular daily/monthly/weekly cadence for Finance Team. Works with Office Management to identify and resolve items that affect operational performance. Understands that 4for4 Delivery is a team sport. Takes accountability for items within Finance control and drives results by working collaboratively with and ensuring appropriate focus by others outside the Finance Team.</li>
<li>Continuous Improvement. Advocates for improvements necessary for the Finance Team to function more efficiently &amp; reducing non-value added time. Leads initiatives with other internal financial stakeholders (billing, audit, etc.) for betterment of the office and HNTB. Implements processes, assesses performance, and adapts based on results and lessons learned.</li>
<li>Success Orientation. Ensures Finance Team is proactive, collaborative, and focused on accurate representation of job-end project performance. Understands the importance of monthly/yearly operational metrics but has courage to escalate potential risks timely.</li>
<li>Finance Engagement in end-to-end Project Lifecycle. Champions early assignment and engagement of Finance Team resources throughout the project lifecycle. Working with Sales and Delivery, ensures engagement in work planning and before proposals are submitted. Ensures strong financial support of cost analysis, invoicing, forecasting, and revenue recognition while projects are in flight. Focuses on project closeout, retainage, and data cleanup.</li>
<li>Pursuit Tracking &amp; Project Profitability. Champions gross margin performance analysis, before the preliminary go/no go decision-making stage. Working with Sales, manages process to track pursuit costs against planned expenditure / operating budget. Makes recommendations for maximizing profitability for both projects &amp; office.</li>
<li>Budgeting and Forecasting. Leads / manages annual office operating budgets &amp; forecast process for NYO design and on-location offices that are maintained by Portfolio Finance Managers. Works with Sales, Delivery, Operations, and Department Managers to develop key budget inputs. Maintains year-end forecast of projected performance and risk assessment. Develops financial models used in developing Strategic Plan.</li>
<li>Variance and Risk Tracking. Analyzes office financial performance and variances. Responsible for coordinating reporting of performance variances to sales, revenue, earnings, contribution, profitability, and cash. Makes concrete recommendations based on analysis, and works with the Office Management Team to prioritize corrective actions as required to meet goals.</li>
<li>Education &amp; Onboarding. Educates and works proactively with office leadership, project managers, and project finance staff around financial principles. Assists where required in onboarding new hires to HNTB&rsquo;s Sophisticated Approaches as they relate to financial requirements.</li>
<li>Data accuracy. Responsible for accuracy of NYO system data &ndash; including project financials, revenue, cash, and labor forecasts. Works with Sales, Operations, Delivery, Department Management, and Project Managers to ensure system-generated backlog and revenue forecasts are accurate and can be relied upon for strategic planning and operational budgeting at any time.</li>
<li>Customer Focus. Ensures the Finance provides excellent support across each department and 4for4 project support. Regularly checks in with project managers and department managers. Delivers on-time to corporate deadlines for month-end close, reporting, and budgeting/forecasting. Drives improved staff billability by increasing value provided to project teams.</li>
<li>Early Warning System. Keeps Office, Division, and Corporate leadership informed on issues and corrective actions that impact profitability and cash flow. Ensures reporting activities are used to drive value in identifying areas to focus for improved operational performance &amp; leadership follow-up.</li>
<li>Fiduciary and Compliance. Evaluates and ensures compliance of contractual business obligations in the areas of Contracting, Cash Management, Subcontract management, Change management, Cost Management and Financial controls. Fiduciary responsibility for New York Operation.</li>
</ul><p><b>What You&rsquo;ll Do:</b></p>
<ul><li>Partners with office leadership in the preparation of strategic planning and operating budget (and quarterly updates) and plays an active role in the evaluation and implementation of strategic initiatives. Monitors monthly results, conducts financial analysis, and provides recommendations for improved performance.</li>
<li>As a member of the OMT, responsible for initiating or supporting solutions, profitability enhancements and process improvements to meet the office goals. Coordinates reporting of performance variances to contribution, earnings, and cash.</li>
<li>Organizes and leads a highly effective project finance team with the resources, skills, and abilities to best serve the office&rsquo;s needs. Recruits, hires, onboards, develops, and retains staff. Responsible for all aspects of Career Planning and Development process consisting of, goal setting, coaching, performance evaluation, and compensation review.</li>
<li>Leads office month-end reporting and revenue recognition activities that adhere to the revenue recognition policy. Responsible for maintaining the integrity of the financial data that results in accurate reporting and projecting of our financial results through quality assurance and cost control methods. Consults with office leadership, project managers, delivery, and project finance team to provide an accurate representation of the earnings on our projects by maintaining current and accurate project backlog, reserve reviews, reporting, and revenue projections.</li>
<li>Provides financial management guidance to the pursuit, project management, and finance teams to ensure appropriate setup and delivery of contractual business obligations in the areas of contracting, cash management, subcontract management, change management, cost management, and financial controls.</li>
<li>Engages in the pursuit process to advantageously position HNTB for successful project delivery. Utilizes knowledge of contract terms to influence favorable proposals that will optimize the project&rsquo;s cash and profitability outcomes. Provides analysis, strategic planning, and supporting resources to execute HNTB's Sophisticated Approach to Cash during the discovery and planning phases, including strategies for assessing and optimizing client profitability performance.</li>
<li>Participates in the office's contract review and negotiations process in accordance with firm processes and policies. Drives successful contract outcomes and contributes to contracting strategies that improve profitability. Champions gross margin performance analysis, and payment and compensation term reviews to make recommendations that maximize our cash performance.</li>
<li>Champions office cash management goals, ensuring effective cash collections and timely resolution of delinquent billings. Offers financial forecasting, modeling, and analysis to guide office and project teams in adhering to standardized business processes for financial discipline throughout the client/project lifecycle. Acts as an office liaison with the cash management organization to achieve collaborative and positive results.</li>
<li>Collaborates with office leadership in achieving budgeted overhead expenses. Analyzes budgeted adherence of non-labor overhead and advises office management on new strategies or initiatives to manage overhead expenses and maintain sound business practices more effectively.</li>
<li>Performs other duties as assigned.</li>
</ul><p><b>What You&rsquo;ll Need:</b></p>
<ul><li>Bachelor&rsquo;s degree and 10 years of financial, project accounting/analysis, or related experience</li>
<li>2 years of people management experience</li>
<li>8 or more direct and indirect line finance reports, Administration positions are excluded</li>
<li>In lieu of education, 14 years of relevant experience and 2 years of people management experience</li>
</ul><p>Knowledge Skills and Abilities:</p>
<ul><li>Proven ability to delegate and remain strategically focused while ensuring an assigned team follows through on all required day-to-day responsibilities</li>
<li>Proven team building capabilities, that demonstrates a sincere interest in others&rsquo; careers</li>
<li>Proven results orientation with desire and ability to coach and mentor staff</li>
<li>Proven ability to enhance business processes to deliver improved efficiency and results</li>
<li>Proven ability to identify and resolve issues in a cross-functional fast-paced environment</li>
<li>Proven analytical skills using Microsoft Excel</li>
<li>Knowledge of Project Controls/Project Management Processes</li>
<li>Effective communication skills, written and verbal</li>
<li>Proficient understanding of financial operating metrics and concepts</li>
<li>Understands how to develop, manage and maintain an annual operating budget</li>
<li>Ability to effectively solve problems independently</li>
</ul><p><b>Additional Information</b></p>
<p>Click here for benefits information: HNTB Total Rewards</p>
<p>Click here to learn more about Equal Opportunity Employer/Disability/Veteran</p>
<p>Visa sponsorship is not available for this position.</p>
<p>\#DG #FinanceAccounting #LI-DG1</p>
<p>.</p>
<p>Locations:</p>
<p>Newark, NJ, New York, NY, White Plains, NY (Westchester Hudson Valley)</p>
<p>.</p>
<p>The approximate pay range for New York is $150,500.15 - $300,511.68. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual&rsquo;s qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.</p>
<p>.</p>
<p>The approximate pay range for New Jersey is $165,550.16 - $288,491.20. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual&rsquo;s qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.</p>
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<p>The approximate nation wide pay range for this position is $150,500.15 - $300,511.68. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual&rsquo;s qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.</p>
<p>.</p>
<p><i>NOTICE TO THIRD-PARTY AGENCIES:</i></p>
<p><i>HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.</i></p>
<p><b>Job Type:</b> Regular</p>
<p><b>Full/Part Time:</b> Full time</p>
<p><b>Job Category:</b> Finance Group</p>
<p><b>ReqID:</b> R-29465</p></div><p></p>

Office Finance Manager

Wilson Elser

<div><div><p><b>Wilson Elser</b> is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms.</p></div><p>
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our <b>On-Site IT Support Analyst</b> in our <b>New York </b>office.</p>
<p><b><i>
This position is a full-time on site position.</i></b></p>
<p><b>
The Position</b></p>
<p>
This role provides on-site technology support to our attorneys and staff in an assigned office location. Acting as a resident technology support expert, it is expected for this role to properly troubleshoot and resolve hardware, software, and peripheral issues reported by all personnel working at that assigned office location. As a local representative of Wilson Elser's national IT department, the ideal candidate thrives on working in a fast-paced, growing environment and has the ability to provide white-glove, concierge-level services while juggling multiple demands.</p>
<p><b>
Key Responsibilities:</b></p>
<ul>
<li>Understand and execute standard operating procedures for imaging and deploying computer equipment for onboarding new hires.</li>
<li>Collect and track equipment from departed end users following standardized asset tracking procedures.</li>
<li>Provide support for video conferencing and related A/V on-site systems.</li>
<li>Install, configure, and troubleshoot software, including document management, Microsoft office applications, remote conferencing tools, and financial systems.</li>
<li>Coordinate user requirements with regional supervisors, management, and other IT teams.</li>
<li>Build service-based relationships with the attorneys and staff, while utilizing exceptional customer service skills.</li>
<li>Collaborate with other team members on tasks or requests, in an efficient and expeditious manner.</li>
<li>Evaluate and record tickets for ongoing requests for new hardware, software installations, and incidents reported by end users within your assigned office.</li>
<li>Adhere to organizational change management processes.</li>
<li>Perform special duties, tasks, or projects, as required.</li>
</ul>
<p><b>Qualifications</b></p>
<ul>
<li>Minimum 2 years in technical support on IT hardware, software, and desktop peripherals, including but not limited to:
<ul><li>Windows 10 &amp; Windows 11 Operating Systems</li>
<li>Microsoft Office O365 with a strong acumen in Outlook</li>
<li>Desktop client v. web-based applications</li>
<li>Active Directory &amp; Azure AD</li>
<li>Zoom Rooms &amp; Microsoft Teams</li>
<li>Desktop Driver Controls</li>
<li>All-in-One Monitors</li>
<li>VPN, Remote Access, &amp; Cloud Network Access</li>
<li>Virtual Desktop Environments and Functions</li>
<li>Cloud &amp; On-Prem Telephony functions</li>
<li>Desktop imaging &amp; BIOS controls</li>
<li>LAN and SD-WAN support</li>
</ul></li></ul><ul><li>Minimum 3 years working in ITSM and ITIL environments.</li>
<li>Self-starter with the ability to manage own time effectively and work autonomously.</li>
<li>Ability to lift and move items up to 50 lbs.</li>
<li>Ability to travel throughout the region, if needed.</li>
<li>Experience working in an environment that promotes active listening, transparency, and customer-centric service.</li>
<li>Experience in system operations and/or administration a plus.</li>
<li>Prior law firm experience a big plus.</li>
<li>Strong analytical and problem-solving skills.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Certifications in CompTIA A+, CompTIA Network+, or MCDST, HDI Support Center Analyst.</li>
<li>ITIL4 certification preferred (in-house training is available).</li>
</ul>
<p><b>Education</b></p>
<ul>
<li>Bachelor's degree in Computer Science, Information Security, or other related field. Or equivalent work experience.</li>
<li>Certifications in CompTIA A+, CompTIA Network+, or MCDST, HDI Support Center Analyst, or ITIL preferred but not required.</li>
</ul><div><p><b>
Why Should You Apply?</b></p>
<ul>
<li><b><i>Benefits:</i></b><i> Outstanding benefits package, including 401k match and generous PTO plan</i></li>
<li><b><i>Career Growth:</i></b><i> Ample opportunities for professional development and advancement</i></li>
<li><b><i>Employee Perks:</i></b><i> Access to corporate discount plans and other benefits</i></li>
</ul><h5 class="jobSectionHeader"><b><i>Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at </i></b><b><i>talentacquisition@wilsonelser.com</i></b><b><i>.</i></b></h5>
<h5 class="jobSectionHeader"><b><i>Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.</i></b></h5>
<h5 class="jobSectionHeader"><b><i>Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy </i></b><b><i>here</i></b><b><i>.</i></b></h5>
<h5 class="jobSectionHeader"><b><i>California Residents may review our CCPA notice for applicants and employees </i></b><b><i>here</i></b><b><i>.</i></b></h5>
<h5 class="jobSectionHeader"><b>#ZR</b></h5></div></div>

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