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hr assistant

recruitment coordinator

Maxime's

<div>
 
 About The Company
 
 
 
 Maxime&rsquo;s is the newest opening from the club owner and entrepreneur Robin Birley; owner of prestigious private member&rsquo;s clubs 5 Hertford Street and Oswald&rsquo;s in London.
 
 
 Maxime&rsquo;s is located on Madison Avenue, New York on the site of the former Westbury Hotel and will continue the long-established Birley tradition of providing exceptional experiences for our members and guests.
 
 
 Maxime&rsquo;s mission is to deliver excellence in service standards and hospitality. Exhibiting passion for what we do within the values of who we are. Inward looking rather than outward projecting. A club of comfort and discretion where members&rsquo; needs are met with personality and humility. An environment of stimulating d&eacute;cor, celebrating outstanding food and extraordinary wine. Our members will feel that they are in a private house, being looked after with the utmost care and professionalism by friendly and attentive staff.
 
 
 
 Position Summary
 
 
 
 The HR Assistant provides administrative support to our HR department, administering and coordinating key day-to-day HR tasks and assisting with recruitment activities for Maxime&rsquo;s and Birley Bakery.
 
 
 
 Essential Duties &amp; Responsibilities
 
 
 
 The essential functions include, but are not limited to the following and may change or be adjusted at any time:
 
 
 <ul>
 <li>
 Provides administrative support to the HR &amp; Payroll Manager.
 </li>
 <li>
 Updates details on the HRIS as required.
 </li>
 <li>
 Assist with onboarding the new employees.
 </li>
 <li>
 Assist with the administration of company benefits.
 </li>
 <li>
 Remain conversant with legislative updates specifically relating to payroll and benefits.
 </li>
 <li>
 Prepare HR letters including references, bank letters, etc.
 </li>
 <li>
 Special projects and reporting as required.
 </li>
 <li>
 Collaborate closely with the Finance team to deliver timely and accurate payroll reports, including regular updates and ad hoc reports as requested to support budgeting, forecasting, and audit processes.
 </li>
 <li>
 Assist the Recruitment Coordinator with updating job descriptions.
 </li>
 <li>
 Write and update job adverts.
 </li>
 <li>
 Post job adverts for hourly roles and screen applicants.
 </li>
 <li>
 Liaise with heads of department to arrange interviews and trails for hourly roles.
 </li>
 <li>
 Assist with arranging and hosting recruitment fairs.
 </li>
 <li>
 Cover in the absence of the Recruitment Coordinator.
 </li>
 <li>
 Draft hourly offer letters.
 </li>
 <li>
 Maintain recruitment tracker of applicants and progress.
 </li>
 <li>
 Collaborate with the Group People team as required.
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 2+ years of experience in administrative support to an HR department in the hospitality industry.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Excellent organizational skills.
 </li>
 <li>
 Quickly forms and nurtures strong relationships with teammates and candidates.
 </li>
 <li>
 Exude warmth, positivity, and professionalism.
 </li>
 <li>
 General HR knowledge preferred.
 </li>
 <li>
 Bilingual, fluent in verbal, reading and written communication skills in English. Spanish is not required but highly desirable.
 
 
 </li>
 </ul>
 PHYSICAL DEMANDS AND WORK ENVIRONMENT
 
 
 <ul>
 <li>
 Ability to be flexible with job demands and open-minded when asked to complete tasks.
 </li>
 <li>
 Ability to work onsite; this is not a remote position.
 
 
 </li>
 </ul>
 These physical requirements may be accomplished with or without reasonable accommodation.
 
 
 EEO STATEMENT
 
 
 
 Maxime&rsquo;s is proud to be an Equal Opportunity Employer.  We do not discriminate on the basis race, color, creed, religion, gender (including gender identity and expression), sexual orientation, marital status, pregnancy, childbirth or related condition, sexual and reproductive health decisions, ancestry, national origin, citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, status as a victim of domestic violence, sexual violence, or stalking, or any other legally protected status.
 
</div>

HR Assistant

Tandym Group

<div>
 
 A top media and entertainment company is hiring a Talent Acquisition Coordinator to drive smooth, efficient hiring processes. From posting jobs and scheduling interviews to managing offers and onboarding. This role is key to delivering a great candidate experience while supporting recruiters and hiring managers across the organization.
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Support the recruitment lifecycle from job posting to onboarding
 </li>
 <li>
 Coordinate candidate interviews, including scheduling, confirmations, and logistics
 </li>
 <li>
 Assist with applicant tracking system (Workday) maintenance and ensure data accuracy
 </li>
 <li>
 Liaise between recruiters, hiring managers, and candidates to ensure smooth communication and process flow
 </li>
 <li>
 Draft and manage job postings across multiple platforms
 </li>
 <li>
 Prepare recruitment reports and assist with ad-hoc talent acquisition projects
 </li>
 <li>
 Help manage the offer process, including offer letters, background checks, and onboarding coordination
 </li>
 <li>
 Provide exceptional candidate experience through timely communication and professionalism
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 Minimum 1-2 years of recruiting coordination experience, preferably in a corporate or agency setting
 </li>
 <li>
 Familiarity with ATS systems (Workday preferred) and proficiency in Microsoft Office Suite (Excel, Word, Teams)
 </li>
 <li>
 Strong organizational skills, attention to detail, and ability to manage multiple tasks simultaneously
 </li>
 <li>
 Effective communication skills and ability to collaborate with team members at all levels
 </li>
 </ul>
 
 
 Desired Skills
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent experience preferred
 </li>
 <li>
 Experience in media and entertainment is a plus
 </li>
 </ul>
</div>

Talent Acquisition Coordinator

Citarella

<div>Led by dynamic owner Joe Gurrera (and his commitment to superior quality) Citarella has grown from a respected NYC fish market into a full-scale, Ultimate Gourmet Market with locations across New York City, the Hamptons, and Greenwich, Connecticut.
A family-run business, we&rsquo;re driven by a passion for great food. We delight customers with the finest selection of fresh seafood, prime, dry-aged beef, chef-prepared specialties and handcrafted pastries, international cheeses, imported groceries, and more. Join our team of seasoned professionals and become a part of the fabric of the New York food scene.
Role and Responsibilities
The Human Resources Coordinator is an integral part of the HR team supporting recruitment, training and administration. They will be a key partner to the managers and local staff to support HR company initiatives. The ideal candidate will be eager to learn and develop in the Human Resources field and will proactively identify and execute tasks that support the day-to-day business.<ul><li><div>
Assist in sourcing candidates via job boards, social media, and internal databases.</div></li><li><div>
Review and screen resumes for basic qualifications and role fit.</div></li><li><div>
Review weekly needs and post job openings on relevant platforms and ensure postings are up to date.</div></li><li><div>
Maintain candidate records and update statuses in our database</div></li><li><div>
Send follow-up emails, rejection notices, and feedback when necessary.</div></li><li><div>
Organize recruitment-related files and documentation.</div></li><li><div>
Support the training team (sending training invites, organizing uniforms, supporting the onboarding tasks)</div></li><li><div>
Assist in coordinating recruiting events or job fairs</div></li><li><div>
Support other HR or talent acquisition initiatives as needed.</div></li><li><div>
Provide general administrative support to the team.</div></li><li><div>
Support new hire orientation when needed.</div></li></ul> 
Qualifications and Education Requirements<ul><li><div>
+1 previous experience in HR or recruiting</div></li><li><div>
Strong organizational skills and attention to detail.</div></li><li>
Experienced in Microsoft suite (outlook, word, excel, power point)</li><li>
Excellent written and verbal communication</li><li>
Comfortable managing multiple priorities and working in a fast-paced environment.</li><li>
Knowledge of ADP is a plus (full candidate cycle)</li></ul> 
Preferred skills<ul><li>
Ability to travel to Citarella locations</li><li>
Bi-lingual in English and Spanish a plus</li><li>
Ability to work in a environment with a wide demographic</li></ul> 
At Citarella, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual&rsquo;s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. Citarella will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law.
EOE/M/F/V/D</div>

Human Resources Coordinator

WorkGenius Group

<div>
 
 Title:
 
 Talent Acquisition Coordinator
 
 
 
 Industry:
 
 Entertainment
 
 
 
 Location:
 
 New York, NY
 
 
 
 Duration:
 
 12 Months
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Schedule a high volume of interviews (35&ndash;70 per week), including panels and candidate travel arrangements
 </li>
 <li>
 Coordinate availability with hiring managers, recruiters, and interviewers to ensure efficient scheduling
 </li>
 <li>
 Reserve conference rooms and send timely confirmations to candidates
 </li>
 <li>
 Support onboarding processes: schedule orientation, coordinate background checks, and handle fingerprinting for Florida hires
 </li>
 <li>
 Manage and update job postings in the Applicant Tracking System (Workday)
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 2&ndash;3 years of experience as a Recruiting Coordinator or in a fast-paced administrative support role
 </li>
 <li>
 Strong scheduling skills and ability to manage multiple calendars and priorities under tight deadlines (Outlook)
 </li>
 <li>
 Customer service-oriented with a focus on delivering an exceptional candidate experience
 </li>
 <li>
 High attention to detail and accuracy
 </li>
 <li>
 Proactive problem-solver with the ability to adapt quickly to changes
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Talent Acquisition
 </li>
 <li>
 Recruiting Coordination
 </li>
 <li>
 Scheduling
 </li>
 <li>
 Onboarding
 </li>
 <li>
 Customer Service
 </li>
 <li>
 Attention to Detail
 </li>
 <li>
 Problem Solving
 </li>
 <li>
 Microsoft Office
 </li>
 <li>
 Workday
 </li>
 <li>
 Communication
 
 
 </li>
 </ul>
 Hourly rate is commensurate with experience and is an estimated range provided by WorkGenius.
 
 
 ref_id: b98c3cb9-d28b-47ee-a20b-781f6a4c6a9d
 
 
</div>

LevelUP HCS

<div>
 Duties and Responsibilities
 
 
 <ul>
 <li>
 Manage the scheduling and logistics of all interviews between candidates and hiring managers.
 </li>
 <li>
 Prepare candidates for interviewing with our clients by providing the job description and logistics for the day of the interview (e.g., interview itinerary).
 </li>
 <li>
 Confer with recruitment and external channels (candidates and vendors) to coordinate interviews with hiring managers.
 </li>
 <li>
 Organize, lead, and document post-interview debrief/feedback and post-mortems with interview teams and candidates.
 </li>
 <li>
 Create daily interview reports to be distributed to the recruitment team and reception.
 </li>
 <li>
 Conduct follow-up calls and quality-improvement studies with hiring managers and new hires.
 </li>
 <li>
 Initiate and maintain excellent working relations within the client&rsquo;s Human Resources organization.
 </li>
 <li>
 Request and prepare all candidate paperwork for new hire/on boarding process.
 </li>
 <li>
 Manage unsolicited/referral resume management.
 </li>
 <li>
 Use effective communication approaches that include proactively keeping others informed, appropriately expressing ideas and thoughts verbally and in written form, and timeliness
 
 
 </li>
 </ul>
 
 Required Skills And Attributes
 
 
 
 <ul>
 <li>
 Knowledge and extensive past use of a server-based applicant tracking system.
 </li>
 <li>
 Excellent prioritization skills, writing, and oral communication skills are required.
 </li>
 <li>
 Ability to develop business cases and service requirements, while creating and managing strategic alliances.
 </li>
 <li>
 Ability to travel as required.
 </li>
 <li>
 Ability to handle sensitive and confidential information appropriately.
 </li>
 <li>
 Strong initiative and solid judgment abilities/skills.
 </li>
 <li>
 Must have the ability to quickly learn systems, processes, and procedures.
 </li>
 <li>
 Must be able to quickly assimilate technical information and build solutions to the optimal balance of meeting business needs, beating competitors, and operating within financial resource constraints.
 </li>
 <li>
 Ability to effectively work in a fast paced, detail oriented and deadline focused environment.
 </li>
 <li>
 Advanced knowledge using Microsoft Excel, Word, and PowerPoint.
 </li>
 <li>
 Must be Internet and social media savvy, specifically with websites such as LinkedIn, Facebook, and Twitter
 </li>
 <li>
 Strong project management skills
 
 
 </li>
 </ul>
 This position is a full-time FLSA Exempt Status role
 
 
</div>

Recruiting Coordinator

ARCHIMED

<div>
 
 About ARCHIMED
 
 
 
 ARCHIMED is a global investment firm focused exclusively on healthcare. Since 2014, the firm has raised roughly &euro;8 billion across its main funds and operates from Lyon, New York, Singapore, and Tokyo. We back growth and buyouts across healthcare subsectors, with flexible checks from &euro;10 million to &euro;1 billion and a track record of top-decile performance for fully deployed funds.
 
 
 
 Role Purpose
 
 
 
 Cut through noise so operators can build. Your job is to make the people systems simple, humane, and repeatable. When a plant is busy or a lab is stretched, you help managers hire well, give clear feedback, stay compliant, and keep payroll and benefits precise. When needed, you support executive searches with the same clarity: define the need, design the scorecard, move with integrity.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Recruitment and onboarding
 </li>
 <ul>
 <li>
 Run full cycle recruiting for non-executive roles: spec, sourcing, screening, slate, references, offers
 </li>
 <li>
 Put basics in place for every search: intake notes, scorecards, interview guides, a first slate in 10 business days
 </li>
 <li>
 Coordinate onboarding end to end with managers and IT; confirm day-one readiness
 </li>
 </ul>
 <li>
 HR business partnership
 </li>
 <ul>
 <li>
 Translate company goals into a 90-day people plan with owners, dates, and five simple metrics
 </li>
 <li>
 Coach managers on headcount, feedback, career steps, and team communication
 </li>
 <li>
 Review progress with operators monthly; adjust without drama
 </li>
 </ul>
 <li>
 Performance management
 </li>
 <ul>
 <li>
 Launch or improve performance and feedback cycles, finish on time
 </li>
 <li>
 Calibrate fairly, document decisions, and track what changes in behavior the next quarter
 </li>
 </ul>
 <li>
 Employee relations and compliance
 </li>
 <ul>
 <li>
 Triage issues with judgment and documentation. Protect confidentiality
 </li>
 <li>
 Keep handbooks and policies current and communicated
 </li>
 <li>
 Manage exits cleanly, including reporting and learnings for managers
 </li>
 </ul>
 <li>
 Payroll and benefits
 </li>
 <ul>
 <li>
 Ensure accurate and timely payroll, including bonus and commission runs
 </li>
 <li>
 Handle annual benefits renewals with brokers; publish clear employee communications
 </li>
 <li>
 Answer benefits and pay questions within two business days
 </li>
 </ul>
 <li>
 Training and manager enablement
 </li>
 <ul>
 <li>
 Drive completion of required compliance training
 </li>
 <li>
 Build short manager toolkits and SOP one-pagers that people actually use
 </li>
 </ul>
 <li>
 Executive search support
 </li>
 <ul>
 <li>
 Partner with the Portfolio Talent team on C-suite and Board searches: intake, scorecards, pipeline hygiene, diligence, references, and offer documentation
 
 
 </li>
 </ul>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Required
 </li>
 <ul>
 <li>
 Bachelor's degree in Human Resources, Business, Industrial/Organizational Psychology, or a related field
 </li>
 <li>
 3 to 5 years in an HR Generalist, HRBP, or People Operations role in fast-changing settings
 </li>
 <li>
 Hands-on experience across recruiting coordination, onboarding, performance cycles, employee relations triage, payroll inputs, and benefits administration
 </li>
 <li>
 Strong HRIS and ATS proficiency; solid Excel or Google Sheets skills for audits and simple dashboards
 </li>
 </ul>
 <li>
 Preferred
 </li>
 <ul>
 <li>
 Experience in PE-backed, multi-site, healthcare, life sciences, or manufacturing environments
 </li>
 <li>
 Direct ownership of payroll processing and annual benefits renewals with brokers
 </li>
 <li>
 Prior work drafting handbooks, policies, and manager FAQs
 </li>
 <li>
 SHRM-CP or PHR certification
 
 
 </li>
 </ul>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Two week summer shutdown
 </li>
 <li>
 End of year shutdown
 </li>
 <li>
 Full healthcare benefits paid for by ARCHIMED
 </li>
 <li>
 Friday Team lunches
 </li>
 <li>
 Travel to France
 </li>
 </ul>
</div>

HR Associate

Nili Lotan

Position Summary Nili Lotan is seeking an HR Coordinator Internto join our Human Resources team. This internship offers hands-on experience in a luxury fashion environment, supporting recruitment, onboarding, compliance, and HR administration. The ideal candidate has 1 year experience in a related field, and brings organization, and a passion for people, ready to grow and contribute in a fast-paced, creative setting.Key ResponsibilitiesTalent Acquisition Support<ul><li>Ensure job requisitions, descriptions, and postings are accurate, current, and high-quality</li><li>Identify opportunities to enhance recruiting workflows and propose innovative improvements</li></ul>New Hire Onboarding<ul><li>Support onboarding and orientation by preparing materials and ensuring a seamless, welcoming experience for new hires</li><li>Manage and maintain new hire documents, ensuring they are accurate, organized, and up to date</li></ul>Collaboration &amp; Communication<ul><li>Help keep the team informed by contributing to updates on recruitment activities and initiatives</li><li>Assist with coordinating interview schedules, recruitment events, and team meetings</li></ul>HR Administration &amp; Projects<ul><li>Maintain databases</li><li>Support organizational updates, including preparing and maintaining org charts</li><li>Contribute to HR projects such as compliance tracking, benefits administration, and employee engagement initiatives</li><li>Assist in preparing HR documents, reports, and communications</li><li>Provide general administrative support to the HR team as needed</li></ul>Personal &amp; Professional Must-Haves<ul><li>Strong work ethic with reliable follow-through and ownership</li><li>Meticulous attention to detail and accuracy</li><li>Self-motivated and proactive; manages priorities in a fast pace</li><li>Resourceful, intuitive problem-solver who anticipates needs</li><li>Solution-oriented communicator</li><li>Collaborative team player with a positive, service mindset.</li></ul>Nili Lotan is committed to building a diverse workforce. We believe diversity in all its forms - gender, age, nationality, culture, religious beliefs and sexual orientation - enriches the workplace. It opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to adapt to a changing world.As an Equal Opportunity Employer, we welcome and consider applications from all qualified candidates, regardless of their background..About Nili Lotan:Nili Lotan, after a very successful career leading design teams at top American fashion houses including Ralph Lauren, Liz Claiborne, and Nautica, launches her own namesake label in 2003, designing a wardrobe of luxurious, chic, and timeless pieces for today's woman, grounded in the belief that a wardrobe should function as an extension of oneself. Her philosophy is that clothes should be elements for self-expression. Lotan&rsquo;s design process is highly intuitive. She is inspired by women with a strong sense of personal style, and draws from art, music and rock n&rsquo; roll to design her collection. By designing pieces she herself wants to wear, Lotan&rsquo;s collection instinctively resonate with a woman&rsquo;s lifestyle. Since its debut, the brand has expanded beyond womenswear to include a men&rsquo;s collection. Nili Lotan has several retail stores in the United States and the collection can be found at upscale retailers throughout the United States, Canada, Europe, Asia and Australia.Job Type: Part-timePay: $18.00 per hourWork Location: In person

HR Coordinator

Explore 107+ Recruitment coordinator in New York this September. Find roles across top companies and apply now to boost your career.

107 recruitment coordinator jobs IN New York

HR Assistant

Talent Acquisition Coordinator

Human Resources Coordinator

Talent Acquisition Coordinator

Recruiting Coordinator

HR Associate

HR Coordinator