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bilingual virtual patient support specialist Jobs in Houston

bilingual administrative assistant

sam's auto carwash

<p><b>Overview</b></p><p>Join our dynamic team as a Receptionist/Administrative Assistant and be the welcoming face of our organization! This energetic role is vital in ensuring smooth daily operations, providing exceptional customer service, and supporting our office management functions. If you thrive in a fast-paced environment, possess excellent communication skills, and are passionate about organizational excellence, this is the perfect opportunity to showcase your talents and grow professionally. We are committed to creating a positive workplace where your skills make a real impact.</p><p><b>Duties</b></p><ul><li>Greet visitors and clients warmly, ensuring a professional and friendly front desk experience</li><li>Manage multi-line phone systems efficiently, directing calls accurately and courteously</li><li>Handle incoming and outgoing correspondence, including emails, mail, and packages</li><li>Maintain organized filing systems, both digital and paper-based, to support office efficiency</li><li>Perform data entry tasks with precision using spreadsheets and productivity software like Microsoft Office</li><li>Support office management by scheduling appointments, managing calendars, and coordinating meetings</li><li>Assist with clerical tasks such as proofreading documents, preparing reports, and maintaining office supplies</li><li>Utilize technical proficiency in computer literacy to troubleshoot basic office equipment and software issues</li><li>Provide customer support by addressing inquiries promptly and professionally</li><li>Manage client communication with clarity and courtesy to foster positive relationships</li></ul><p><b>Qualifications</b></p><ul><li>Proven office experience with strong organizational skills and attention to detail</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and word processing</li><li>Experience with QuickBooks or similar accounting software is a plus</li><li>Excellent phone etiquette with experience managing multi-line phone systems</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Strong typing skills with high accuracy; ability to perform data entry efficiently</li><li>Demonstrated ability to handle clerical tasks such as filing, proofreading, and calendar management</li><li>Exceptional customer service skills with a professional demeanor at the front desk</li><li>Technical proficiency in computer literacy; comfortable troubleshooting basic software or hardware issues</li><li>Prior administrative or receptionist experience preferred; personal assistant experience is a bonus</li><li>Strong time management skills to prioritize tasks effectively in a busy environment</li></ul><p>This role offers an exciting opportunity to develop your administrative expertise within a supportive team environment. We value proactive individuals who bring energy, professionalism, and dedication to their work every day. Join us in creating an organized, welcoming space where excellence is the standard!</p><p>Job Type: Full-time</p><p>Pay: $8.00 - $10.00 per hour</p><p>Benefits:</p><ul><li>Employee assistance program</li></ul><p>Language:</p><ul><li>Spanish (Required)</li></ul><p>Work Location: In person</p>

Receptionist/Administrative Assistant

Harris Health

<div><div><div><div><div><h2 class="jobSectionHeader"><b>Job Details</b></h2>
<div><div><div>Career area</div>
<div>Allied Health</div>
</div><div><div>Position Type</div>
<div>Full Time</div>
</div><div><div>Pay</div>
<div>$22.14 - $28.22</div>
</div><div><div>Location</div>
<div>Martin Luther King Health Cent, Houston, TX 77047, United States</div>
</div><div><div>Job ID</div>
<div>180669</div>
</div></div><div><div><div><p>
</p><div><ul><li>Facebook</li>
<li>X</li>
<li>LinkedIn</li>
<li>Email</li></ul></div></div>
</div></div></div></div></div></div><div><div><div><div><p>Harris Health is the public healthcare safety-net provider established in 1966 to serve the residents of Harris County, Texas. As an essential healthcare system, Harris Health champions better health for the entire community, with a focus on low-income uninsured and underinsured patients, through acute and primary care, wellness, disease management and population health services. Ben Taub Hospital (Level 1 Trauma Center) and Lyndon B. Johnson Hospital (Level 3 Trauma Center) anchor Harris Health's robust network of 39 clinics, health centers, specialty locations and virtual (telemedicine) technology. Harris Health is among an elite list of health systems in the U.S. achieving Magnet&reg; nursing excellence designation for its hospitals, the prestigious National Committee for Quality Assurance designation for its patient-centered clinics and health centers and its strong partnership with nationally recognized physician faculty, residents and researchers from Baylor College of Medicine; McGovern Medical School at The University of Texas Health Science Center at Houston (UTHealth); and The University of Texas MD Anderson Cancer Center.</p>
<p>At Harris Health, we prioritize the well-being of our most valuable asset-our people-ensuring a culture of compassion, collaboration and excellence in serving Harris County's most in need. With integrity and accountability at our core, we commit to 'leading with love', embodying our dedication to quality care, education, and a steadfast respect for every individual's contribution to our mission.</p>
</div><div><p>JOB SUMMARY:
<br>
<br>
The Medical Assistant is accountable for supporting nursing and medical staff in patient care; and performs routine administrative and clinical duties. The Medical Assistant coordinates activities in the outpatient and procedural areas to facilitate smooth patient flow. <b>Grant funded</b> 2 year position.
<br>
<br>
Minimum Qualifications
<br>
<br>
Education: High School diploma or equivalent and completion of a Medical Assistant program
<br>
<br>
Licensure/Certification: Medical Assistant certification from one of the following is required:
<br>
American Medical Technologists (AMT)
<br>
American Association of Medical Assistants (AAMA)
<br>
National Center for Competency Testing (NCCT)
<br>
National Healthcareer Association (NHA)
<br>
National Association for Health Professionals (NAHP)
<br>
Vision and Hearing certifications as appropriate to specialty area within six (6) months of hire
<br>
Basic Life Support from a hospital-based American Heart Association (AHA) approved program.
<br>
Other certificates as required by unit/service.<br>
<br>
<br>
<br>
Work Experience: One (1) year of recent relevant experience in a healthcare facility preferred.
<br>
<br>
Skills/Knowledge: Specialty-specific competency validation may be required in a specialty area.
<br>
<br>
Special Requirements
<br>
Communication Skills: Above Average Verbal (Heavy Public Contact),
<br>
Writing /Composing: Reports.
<br>
<br>
Language(s): Bilingual skills preferred
<br>
<br>
Other Skills: PC , Medical Terms .
<br>
<br>
Work Schedule: Weekends, Holidays, Flexible, Overtime.
<br>
<br>
Other Requirements: Computer and/or Key Entry Experience.
<br>
<br>
Equipment Operated: Medical equipment (e.g., EKG, sterilization, phlebotomy, etc.), computer, fax machine</p></div></div></div></div></div>

Medical Assistant Martin Luther King Health Center

Jacintoport International LLC

<div><h3 class="jobSectionHeader"><b>Description</b></h3>
<div><i>Position at Jacintoport International</i>
</div><p></p><div><div>Long-term employment with opportunities for growth.</div><div><b>
We offer</b><b> </b><b><i>excellent</i></b><b> </b><b>benefits including:</b></div><ul><li>
401(K) Retirement Saving Plan w/ Employer Match</li><li>
Medical, Dental &amp; Vision insurance</li><li>
Tuition Reimbursement</li><li>
Life Insurance</li><li>
Supplemental Medical Coverage</li><li>
Paid Time Off</li><li>
Parental Leave</li><li>
Paid Holidays</li><li>
Employee Assistance Program</li><li>
Flexible Spending Accounts</li></ul></div><div></div><div><b>
POSITION SUMMARY:</b></div><div>
This position is primarily responsible for providing support to end users on a variety of issues (PC, printers, hand-held devices, peripherals, software, network and wireless issues). To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div><div>
</div><div><b>
GEOGRAPHIC REGION:</b></div><div>
Please note applications out of the geographic region for position applied will not be considered.
</div><div>
</div><div><b>QUALIFICATIONS:</b></div><div><b>
Required</b><b>
</b></div><ul><li>Four (4) years of experience in desktop and network support.</li><li>
Experience with current windows operating systems.</li><li>
Demonstrated experience handling troubleshooting requests.
</li><li>Proficiency at an advanced level with computer software and hardware installation, upgrades and repairs.</li><li>
Proficiency at an advanced level of Microsoft applications (minimum in Microsoft Windows 10 and Office 365)</li><li>
Proficient at basic level on network devices installation.</li><li>
Possess basic handheld computer, AS400 and typing experience</li><li>
Ability to communicate (speak, read and write) effectively in English and Spanish at an Advanced level in a business environment</li><li>
Ability to move across the different locations within the Terminal facilities in all weather conditions, including driving golf carts.</li><li>
Ability to analyze and solve problems in a constantly changing environment</li><li>
Ability to think logically and follow procedures and instructions</li><li>
Self-starter with ability to perform under pressure and excellent time management skills</li><li>
Ability to establish and maintain effective working relationships with fellow employees and other individuals s/he may have to contact in order to perform her/his job</li><li>
Must be able to work (flexible hours) extended hours, including nights, overtime, weekends and holidays to complete task or projects</li><li>
Ability to respond to emergency calls 24 x 7</li></ul><div><b>
Preferred</b></div><ul><li>
College education in IT related field.
</li><li>Related IT certification</li></ul><div><b>
DUTIES AND RESPONSIBILITIES:
</b></div><div><b>Primary</b></div><ul><li>
Provides desktop and network support to employees by identifying, troubleshooting and resolving technical problems</li><li>
Installs new equipment and software and removes old equipment. This may include lifting heavy equipment (PCs, printers, etc) as well as boxing the equipment and transferring to warehouse for storage</li><li>
Assists with Servers and LAN Operations.</li><li>
Supports and troubleshoots problems with wireless infrastructure and wireless devices.</li><li>
Ensures proper data backups are performed.</li><li>
Responds to telephone calls, e-mails and personnel requests for technical support.</li><li>
Documents and tracks each issue (in incident/problem management system) and escalates issues that require more advanced research and troubleshooting.</li><li>
Participate in department rotating schedule to provide after-hours end-user support.</li></ul><div><b>
Secondary</b></div><ul><li>
Trains employees on use of new hardware and software products</li><li>
Maintains hardware and software license inventories</li><li>
Participates in special projects as assigned by Management.</li><li>
Identify and suggest possible procedural improvements</li><li>
Create and review standard operating procedures</li><li>
Additional duties as assigned.
</li></ul><div><b>PHYSICAL REQUIREMENTS:
</b></div><ul><li>While performing the duties of this job, the employee is continuously required to use hands and fingers
</li><li>The employee alternately and frequently is required to talk and/or hear, sit, stand and walk
</li><li>Climb and work in high places such as heavy equipment, rooftops and poles, in order to access computer devices, wireless equipment video cameras</li><li>
The employee must occasionally lift and/or move up to 50 pounds
</li><li>Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus</li></ul><div>
</div><div><b>
SUPERVISION RECEIVED AND EXERCISED:
</b></div><div>This position works under immediate supervision and reports to Regional IT Manager. This position does not exercise supervision over any position.
</div><div>
</div><div><b>CONDITIONS:
</b></div><ul><li>Work is performed primarily in indoors office, with controlled temperature environment.</li><li>
Work is frequently performed in outdoor environments, during day and night shifts exposed to changing weather (temperature &amp; humidity)</li><li>
The employee occasionally works near moving vehicles/trucks/equipment and/or mechanical parts</li><li>
The employee is occasionally exposed to dust, fumes, and airborne particles, toxic or caustic chemicals</li><li>
May be required to work on holidays and weekends as necessary</li><li>
The noise level in the work environment is usually quiet to moderate when work is performed in the office environment. The outdoor environment may be moderate to loud depending on the area</li></ul><div><b>
SAFETY REQUIREMENTS:</b></div><ul><li>
Report safety hazards</li><li>
Immediately report incidents involving injury, illness, or property damage</li><li>
Wear appropriate PPE as instructed by immediate supervisor</li><li>
Comply with all company safety policies, procedures, and rules</li><li>
Refuse any unsafe task or operation</li><li>
Participate in safety meetings and training</li><li>
Be constantly aware of their personal safety and that of their coworkers</li></ul><div>
</div><div><b>
DISCLAIMER:</b></div><ul><li>
We are an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic as outlined by federal, state, or local laws.</li><li>
If an applicant with a disability is unable or limited in their ability to use or access our online application center as a result of their disability, they can request reasonable accommodations by sending an email to [email protected]</li><li>
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.</li><li>
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.</li></ul></div><p></p>

Technical Support Administrator II (Bilingual)

MD Anderson Cancer Center

<div>The GU Radiation Oncology Department relies on the Senior Administrative Assistant to provide comprehensive support for faculty, staff, and program operations. The Senior Administrative Assistant plays a key role in documentation, scheduling, compliance, financial coordination, and administrative workflow that ensures smooth and efficient operations across the department. As part of a large and specialized environment, the Senior Administrative Assistant contributes to maintaining organized, timely, and high-quality administrative processes.<br>
<br>
MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. The Senior Administrative Assistant supports this mission by ensuring strong administrative foundations, accurate documentation, and reliable coordination for clinical and academic operations. The Senior Administrative Assistant is essential to maintaining institutional standards and contributing to a high-performing team.<br>
<br>
The ideal candidate for the Senior Administrative Assistant role brings preferred experience with Concur for travel booking and expense reconciliation, demonstrated skill in arranging complex travel itineraries, strong proficiency in managing high-volume Outlook calendars, and the ability to provide consistent administrative support to multiple faculty members. Candidates with experience performing departmental timekeeping, coordinating schedules across clinical or academic environments, and supporting day-to-day operations in a fast-paced setting will be especially well-suited for this position.<br>
<br>
Minimum $21.88 - Midpoint $27.40 - Maximum $32.93<br>
<br>
<b>Why Us?</b><br>
<br>
In this role, you directly support the operational strength of a world-renowned institution while building expertise in administrative coordination, clinical operations support, and program management. The Senior Administrative Assistant position offers opportunities for professional development, stable career progression, and meaningful work that contributes to patient care, faculty success, and institutional excellence.<br>
<br>
<ul><li>Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&amp;D, and disability insurance.</li></ul><br>
<ul><li>Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.</li></ul><br>
<ul><li>Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.</li></ul><br>
<ul><li>Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.</li></ul><br>
<b>
Responsibilities</b><br>
<br>
<b>Documentation</b><br>
<br>
<ul><li>Process licensing applications and renewals</li></ul><br>
<ul><li>Maintain Risk Management Education credits and track attendance for Quality Assurance and Planning clinic meetings</li></ul><br>
<ul><li>Maintain documentation to ensure compliance with institutional, state, and board certifications</li></ul><br>
<ul><li>Complete general assignments and projects related to department programs</li></ul><br>
<ul><li>Create agendas, attend program meetings, and prepare information for review and dissemination</li></ul><br>
<ul><li>Follow up with meeting attendees to ensure completion of action items</li></ul><br>
<ul><li>Prepare minutes for meetings, conferences, and program activities</li></ul><br>
<ul><li>Maintain faculty CVs, biosketches, and other support documents monthly</li></ul><br>
<b>
Calendar Management</b><br>
<br>
<ul><li>Maintain faculty and staff time off requests and clinic coverage through Kronos and Outlook</li></ul><br>
<ul><li>Proactively manage faculty Outlook calendars</li></ul><br>
<ul><li>Perform departmental timekeeping using Kronos</li></ul><br>
<ul><li>Schedule meetings, classes, symposiums, and conferences</li></ul><br>
<ul><li>Schedule seminars and workshops</li></ul><br>
<ul><li>Coordinate institutional events, including announcing seminars, planning advertising, and arranging visitor travel</li></ul><br>
<ul><li>Facilitate meetings as requested</li></ul><br>
<b>
Department Operations</b><br>
<br>
<ul><li>Support administrative efforts across department locations</li></ul><br>
<ul><li>Complete projects assigned by the supervisor</li></ul><br>
<ul><li>Attend and complete required educational courses</li></ul><br>
<ul><li>Assist Operations Managers with faculty recruiting, credentialing, and other faculty actions</li></ul><br>
<ul><li>Mentor new support staff during their initial six months</li></ul><br>
<ul><li>Update the faculty and department website quarterly</li></ul><br>
<b>
Finance &amp; Travel</b><br>
<br>
<ul><li>Coordinate financial and service arrangements</li></ul><br>
<ul><li>Post and track PRS fiscal expenditures and reconcile monthly</li></ul><br>
<ul><li>Monitor expenses to ensure cost centers remain within budget</li></ul><br>
<ul><li>Process reimbursements and travel per funding source policy</li></ul><br>
<ul><li>Schedule faculty travel and visitor or candidate recruitment travel</li></ul><br>
<b>
Business Development</b><br>
<br>
<ul><li>Assist with policy creation, training, research, and business management related to program coordination</li></ul><br>
<ul><li>Perform additional duties as assigned</li></ul><br>
<b>
EDUCATION</b><br>
<ul><li>
Required: High School Diploma or Equivalent</li><li>
Preferred: Associate's Degree or</li><li>
Preferred: Bachelor's Degree</li></ul><br>
<b>
WORK EXPERIENCE</b><br>
<ul><li>
Required: 5 years Administrative/secretarial experience. or</li><li>
Required: 3 years Required experience with Associate's degree. or</li><li>
Required: 1 year Required experience with Bachelor's degree.</li><li>
Preferred: Experience working with Biosketches and other supporting documentations. MyNCBI skills are preferred</li></ul><br>
<b>
OTHER REQUIREMENTS: </b>Must pass pre-employment skills test as required and administered by Human Resources.
<br>
<br>
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.<br>
<br>
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.<br>
<br>
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html<br>
<br>
Additional Information
<br>
<ul><li>Requisition ID: 182212
</li><li>Employment Status: Full-Time
</li><li>Employee Status: Regular
</li><li>Work Week: Days
</li><li>Minimum Salary: US Dollar (USD) 45,500
</li><li>Midpoint Salary: US Dollar (USD) 57,000
</li><li>Maximum Salary : US Dollar (USD) 68,500
</li><li>FLSA: non-exempt and eligible for overtime pay
</li><li>Fund Type: Hard
</li><li>Work Location: Hybrid Onsite/Remote
</li><li>Pivotal Position: No
</li><li>Referral Bonus Available?: No
</li><li>Relocation Assistance Available?: No
</li></ul><br>
#LI-Hybrid</div>

Senior Administrative Assistant - GU Radiation Oncology

EmpowHR Consulting

<p>We are seeking an experienced, highly organized, and proactive Executive Assistant to serve as a trusted partner to the Owner and support the daily operations of our growing pharmacy. This is more than a traditional administrative role, we are looking for someone who is resourceful, takes initiative, anticipates needs, and thrives with minimal supervision.</p><p>The ideal candidate is a self-starter who enjoys creating organization, solving problems independently, and keeping business operations running efficiently. This individual will play a critical role in executive support, office administration, vendor coordination, customer communication, and operational efficiency.</p><p><b>Key Responsibilities</b></p><p><b>Administrative &amp; Executive Support</b></p><p>&middot; Manage and prioritize the executive's calendar, appointments, and daily schedule.</p><p>&middot; Screen and prioritize phone calls, emails, and correspondence.</p><p>&middot; Prepare reports, presentations, spreadsheets, and executive communications.</p><p>&middot; Coordinate meetings, agendas, minutes, and follow-up action items.</p><p>&middot; Handle confidential information with discretion.</p><p>&middot; Coordinate travel arrangements and expense reporting.</p><p><b>Strategic Business Support</b></p><p>&middot; Assist with business planning and strategic initiatives.</p><p>&middot; Research vendors, products, and business opportunities.</p><p>&middot; Develop reports and dashboards to support executive decision-making.</p><p>&middot; Coordinate cross-functional projects from planning through completion.</p><p>&middot; Track key initiatives and ensure deadlines are met.</p><p>&middot; Identify opportunities to improve operational efficiency and implement solutions.</p><p>&middot; Serve as an extension of the Owner by following up on priorities and driving accountability.</p><p><b>Office &amp; Business Operations</b></p><p>&middot; Manage day-to-day administrative operations.</p><p>&middot; Maintain filing systems and office records.</p><p>&middot; Order office supplies and manage vendor relationships.</p><p>&middot; Assist with invoices, billing support, and recordkeeping.</p><p>&middot; Coordinate meetings, events, and employee activities.</p><p><b>Pharmacy Administration</b></p><p>&middot; Support operational initiatives and special projects.</p><p>&middot; Coordinate communication with pharmaceutical vendors and suppliers.</p><p>&middot; Track renewals, inspections, certifications, and compliance deadlines.</p><p><b>Experience &amp; Qualifications</b></p><p><b>Required</b></p><p>&middot; 5+ years of Executive Assistant, Administrative, or Office Management experience.</p><p>&middot; Experience supporting executives or business owners.</p><p>&middot; Excellent organizational, communication, and time-management skills.</p><p>&middot; Ability to manage multiple priorities independently.</p><p>&middot; Strong attention to detail and professionalism.</p><p>&middot; Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</p><p><b>Preferred</b></p><p>&middot; Healthcare, pharmacy, or medical office experience.</p><p>&middot; Experience with QuickBooks or accounting software.</p><p>&middot; Knowledge of healthcare administrative processes and compliance.</p><p><b>Ideal Candidate</b></p><p>The successful candidate is someone who:</p><p>&middot; Is a self-starter who requires minimal direction.</p><p>&middot; Anticipates needs before they arise.</p><p>&middot; Takes ownership from start to finish.</p><p>&middot; Thinks strategically and proactively solves problems.</p><p>&middot; Maintains professionalism under pressure.</p><p>&middot; Builds strong relationships and improves processes.</p><p>&middot; Is dependable, trustworthy, and highly accountable.</p><p><b>Why Join Our Team?</b></p><p>We are a growing pharmacy seeking an Executive Assistant who wants to become a valued member of our leadership team. We value initiative, accountability, professionalism, and continuous improvement. This role offers the opportunity to make a meaningful impact by helping streamline operations, support executive leadership, and contribute to the continued success of our organization.</p><p>Pay: Up to $31.00 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Work Location: In person</p>

Executive Assistant

TNT Crane & Rigging

<div><p><b>TNT Crane &amp; Rigging Inc.</b><br>
<b>Job Title: Administrative Assistant, Training Department</b><br>
<b>Location: Houston
</b><br>
<b>Reports to: Training Manager
</b></p><p><b>Summary</b>:
<br>
The Training Department Administrative Assistant performs routine clerical, secretarial, and administrative work in support of the Training Department. This role supports the registration and tracking of apprentices, coordinates and schedules training activities, assists with creation of training aids, maintains accurate record-keeping, and serves as a point of contact for the department.</p><div><b>
Responsibilities</b>:<br>
<ul><li>Registers apprentices in RAPIDS and maintains accurate, up-to-date apprentice records.</li><li>Tracks apprentice on-the-job training (OJT) hours, certifications, and progress toward completion requirements.</li><li>Coordinates and schedules training classes, instructors, facilities, and materials for apprentices and employees.</li><li>Serves as a point of contact for the Training Department, responding to internal inquiries from employees, managers, and branch locations.</li><li>Maintains training department files, certification records, and compliance documentation.</li><li>Collect training feedback, maintain participation records, and summarize results for leadership</li><li>Prepares, duplicates, and distributes training materials, reports, rosters, sign-in sheets, and other training department material.</li><li>Maintains training department office and supply inventory.</li><li>Assists with tracking apprentice enrollment status, employee certification renewals, and required documentation deadlines.</li><li>Other job duties as assigned.</li></ul><br>
</div><div><b>Qualifications</b>:
<br>
<ul><li>High School diploma or GED required.</li><li>Experience coordinating schedules, events, or internal programs</li><li>Prior administrative support, office coordination, training administration, or related experience</li><li>Must have good interpersonal and communication skills, both written and verbal with the ability to interact professionally with employees, supervisors, trainers, and leadership</li><li>Exceptional organization skills with the ability to manage multiple projects and priorities simultaneously</li><li>High attention to detail and commitment to maintaining accurate records and documentation</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn training/apprenticeship tracking systems.</li><li>Ability to read, interpret, and write reports legibly in English.</li><li>Ability to prioritize, organize, and meet work deadlines.</li><li>Ability to type a minimum of 45 wpm</li></ul></div></div>

Administrative Assistant

Texas Children's Hospital

<div><p>We&rsquo;re searching for a Department Assistant - who works well in a fast-paced setting. In this position, you will provide departmental support, which could include administrative support for Assistant Directors and/or other faculty/physicians and leaders.
</p><p>Think you&rsquo;ve got what it takes?<br>
</p><p></p><p><b>Job Duties &amp; Responsibilities
</b></p><ul><li>Answers telephones in a professional manner, takes accurate messages and transfers calls to the appropriate party in a courteous and timely manner.
</li><li>Develops and maintains a system for tracking and restocking office supply inventory that insures a constant and adequate supply of necessary operational supplies required for personnel and for all office machines and store them in an orderly, easily retrievable manner.
</li><li>Coordinates daily general communications functions including 1) timely pick-up, delivery and distribution of departmental mail, accurate preparation of outgoing mail, courier and other mail media items for departmental personnel; 2) reliably handling e-mail and facsimile correspondence as directed
</li><li>Maintains in stock and in an orderly manner the coffee and other food supplies provided by department, and ensures maintenance of general cleanliness of department, including scheduling of routine and/or needed maintenance of facilities (carpets, walls, etc.), machines, etc.
</li><li>Performs department specific customer service functions.
</li><li>Orders and maintains appropriate par levels of office supplies and manages within budget.
</li><li>Completes assigned tasks for onboarding of new employees.
</li><li>Performs administrative duties.
</li><li>Performs other essential job-related functions.
</li>Performs scheduling tasks.<br>
<li>
</li></ul><p></p><p><i>As part of our commitment to maintaining a safe and healthy workplace, all successful candidates will be required to undergo respiratory fit testing in compliance with occupational health and safety standards.<br>
</i></p><p></p><p><b>Skills &amp; Requirements
</b></p><ul><li>H.S. Diploma or Equivalent Required
</li><li>2 Years Administrative/Secretarial Experience, preferably in a Healthcare Environment</li></ul></div>

Department Assistant

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