administrative assistant

office manager

administrative assistant (external agency staff) Jobs in New York

clearance administrator

administrative and office assistant Jobs in New York

administrative and office assistant

online services administrator

Amalgamated Bank

<div></div><div><p>Amalgamated Bank is seeking an Online Services Administrator to be responsible for the administration, procedural controls and processing of all aspects pertaining to the Online Banking services. Keep abreast of product upgrades, identify risk and exposure, develop control procedures, and serve as liaison between the EBD, vendors, and other pertinent Bank departments.</p><p>
By joining our team, you&rsquo;ll be joining a Bank that believes that that maintaining a diverse and inclusive workplace where everyone feels valued and respected is essential for us to grow as a company. We are dedicated to building a more equitable world in our everyday practices by embracing the values of our employees and customers.</p><p><b>
Essential Job Functions:</b></p><ul><li>
Review and decision retail online banking enrollment applications.</li><li>
Review business online banking documentation and implement proper setup of online profiles and services requested.</li><li>
Reconcile daily cash management settlements.</li><li>
Research and pass GL entries for debit returns.</li><li>
Create relevant reports from various systems and applications to ensure operational and risk compliance with Bank policy procedures and controls.</li><li>
Review applications, reports, and other Online Banking documentation for accuracy.</li><li>
Communicate with appropriate parties to resolve problems regarding all facets of the Online Banking services. Follow up on outstanding issues or documents to ensure timely completion and resolution of all processes.</li><li>
Monitor all transaction alerts. Contact appropriate party for verification. Notify fraud dept of suspicious activity. Assist with fraud investigations.</li><li>
Process domestic and international wire transfers timely and accurately. Provide notification to the appropriate parties.</li><li>
Research, prepare, and collect all documentation for internal and external audits.</li><li>
Administer and participate in training and cross training in all existing and future EBD functions.</li><li>
Enforce and adhere to all internet security policies and operating procedures; report all violations to department management. Advise on operational discrepancies and assist in policy modifications.</li><li>
Back up all functions related to Cash management including Atm/Debit Card Claims, Card Monitoring, and ACH, as needed.</li><li>
Perform various related administrative duties as directed by manager.</li><li>
Accurately scan and file all documents.</li></ul><p><b>
Knowledge, Skills and Experience Requirements:</b></p><ul><li>
High school diploma or equivalent.</li><li>
Excellent computer skills including Microsoft Access, Word, Excel and PowerPoint.</li><li>
Excellent oral and written communication skills.</li><li>
Excellent customer service skills.</li><li>
Knowledge of branch banking.</li><li>
Strong bookkeeping skills.</li><li>
Thorough knowledge of Bank wide operations.</li><li>
Minimum two (2) years of related banking reconcilement experience.</li><li>
Good mathematics and investigative skills.</li><li>
Knowledge of compliance laws.</li><li>
Prior data entry experience required.</li></ul><p>
Our job titles may span more than one career level. The starting rate salary for this role is between $25.00 - $30.00. The actual base pay is dependent upon many factors, such as: training, transferrable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future.</p><div><div><div><div><div><div><div><div><div><div><div><div><p><br>
Amalgamated Bank is an Equal Opportunity and Affirmative Action Employer, Minorities / Females / Individuals with Disability / Veterans. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply. View our Pay Transparency Statement. Submission of a resume or any information regarding your qualifications does not constitute a promise or offer of employment. At Amalgamated Bank, we consider an applicant to be someone who has interviewed at least once, in person, with the hiring manager. Amalgamated Bank does not sponsor applicants for work visas.</p><div><div><div><div><div><div><div><div><div><div><div><div><div><div><b><br>
Hybrid Work Model</b><br>
Effective February 18, 2025, employees in office-based positions will be working a Hybrid work schedule consisting of three days or more, on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence. This Hybrid work model does not apply to, and daily in-person attendance is required for, the contact center, branch service roles, and general services where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance does not apply to roles that have been designated as &ldquo;remote&rdquo;.</div></div></div></div></div></div></div></div></div></div></div></div></div></div><div></div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><b><br>
Search Firm Representatives- Please Read Carefully</b><br>
<b> </b>Amalgamated Bank does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for the position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.</div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div><p></p>

Online Services Administrator

Extell

<div><div><div>Extell Development Company</div></div><p>
</p><div><div><b>The Company:
</b></div></div><p></p><div><div>Founded and headed by Gary Barnett, Extell Development Company is a nationally acclaimed real estate developer of residential, office, retail and hospitality properties, operating primarily in Manhattan and other premier cities across the nation. Experiencing outstanding growth since its founding in 1989, the company&rsquo;s growing portfolio exceeds twenty million square feet.</div></div><p>
</p><div><div><b>Summary of Responsibilities:</b></div></div><p>
</p><div><div>Extell Development Company is seeking a highly experienced, poised, and proactive Front Office Administrator to serve as the front of house leader for our New York office. This highly visible and hands-on role is ideal for an accomplished administrative professional who excels in a fast-paced environment and takes full ownership of office operations, anticipates needs before they arise, and takes pride in delivering exceptional service. Beyond serving as the first point of contact for the office, the Front Office Administrator plays a key role in ensuring a seamless day-to-day experience for employees, executives, and visitors.
</div></div><div></div><div><div><b>Essential Functions:</b></div></div><p>
</p><div><div>Front Office Leadership &amp; Professional Presence</div></div><ul><li><div>
Serve as the primary point of contact, demonstrating professionalism, discretion, and sound judgement at all times.</div></li><li><div>
Greet and assist visitors, clients, and vendors, ensuring a positive and seamless arrival experience.</div></li><li><div>
Manage incoming calls with efficiency and tact.</div></li><li><div>
Accurately manage visitor logs using the company&rsquo;s online platform.</div></li></ul><p>
</p><div><div>Office Operations &amp; Ownership</div></div><ul><li><div>
Take full ownership of daily office operations, proactively identifying opportunities for improvement and ensuring smooth execution.</div></li><li><div>
Maintain a high standard of presentation across reception area, kitchen, conference rooms, and all common areas.</div></li><li><div>
Oversee conference room scheduling and readiness, anticipating meeting needs and resolving conflicts promptly.</div></li><li><div>
Manage incoming and outgoing mail, packages, and messenger services with accuracy and accountability.</div></li></ul><p>
</p><div><div>Supply Management &amp; Vendor Coordination</div></div><ul><li><div>
Independently manage office and kitchen inventory, maintaining appropriate stock levels.</div></li><li><div>
Ensure office equipment, such as copiers and postage machines, is operational and adequately stocked. Coordinate with external vendors as needed.</div></li></ul><p>
</p><div><div>Event Planning</div></div><ul><li><div>
Play a key role in planning, coordinating, and executing office events, internal meetings, and special initiatives.</div></li><li><div>
Ensure events are well organized, professionally executed, and aligned with the company&rsquo;s culture and standards.</div></li></ul><p>
</p><div><div>Continuous Improvement &amp; Special Projects</div></div><ul><li><div>
Identify opportunities to streamline processes and operating practices; enhancing service delivery across all office operations.</div></li><li><div>
Embrace special projects and ad hoc initiatives.</div></li></ul><p>
</p><div><div><b>Competencies:</b></div></div><p>
</p><ul><li><div>Effective interpersonal, client service, communication (verbal and written), organizational, administrative and decision-making skills
</div></li><li><div>Successful ability to take initiative, prioritize and multi-task</div></li><li><div>
High attention to detail</div></li><li><div>
Ability to think ahead, anticipating needs and proactively addressing</div></li><li><div>
Effective ability to work independently and within a team</div></li></ul><p>
</p><div><div><b>Education/Experience:</b></div></div><p>
</p><ul><li><div>High school diploma or equivalent required; bachelor&rsquo;s degree from an accredited university or college is a plus</div></li><li><div>
Minimum of 4 years of experience in a comparable office administrative, corporate receptionist, or professional front-office role</div></li><li><div>
Strong interpersonal and communication skills</div></li><li><div>
Exceptional organizational skills and attention to detail</div></li><li><div>
Ability to prioritize, multitask, and take initiative</div></li><li><div>
Proficient computer skills to include Microsoft Office Suite and Adobe</div></li><li><div>
Knowledge of standard office administrative practices and procedures and standard office equipment</div></li></ul><p>
</p><div><div><b>Work Environment:</b></div></div><p>
</p><ul><li><div>Office environment with the usual office equipment and minimal noise level</div></li><li><div>
Position is in-office Monday through Friday</div></li></ul><p>
</p><div><ul><li>Equal Opportunity Employer</li></ul></div></div>

Front Office Administrator

YMCA

<div><div><div>The YMCA of Greater New York Association Office is seeking a Salesforce QA Engineer &amp; IT Project Manager.
</div><div><div>Job Description
</div><div><p><b>Salary: $100,000 - $115,00 Annually
</b></p><p>The YMCA of Greater New York Association Office is seeking a Salesforce QA Engineer who will define and execute a quality assurance strategy while managing QA delivery for Salesforce initiatives at the YMCA of Greater New York. This role ensures Salesforce solutions meet business, technical, and operational requirements through rigorous testing, strong governance, and cross-functional coordination across multiple phases of Salesforce implementation.
</p><p><b>Benefits:
</b><br>
The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits , medical benefits, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual&rsquo;s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.
</p><p><b>How to Apply:
</b><br>
If you would like to be a member of our dynamic team, please complete our online application and submit your r&eacute;sum&eacute; and a thoughtful cover letter that explains your interest in the role and our organization.
</p></div></div><div><div>Qualifications
</div><div><ul><li>Bachelor&rsquo;s Degree or equivalent work experience required.
</li><li>Three (3+) years of experience in QA engineering, QA lead, project management, or a hybrid QA/PM role supporting Salesforce or enterprise platforms.
</li><li>Demonstrated experience managing QA efforts across multiple concurrent projects or releases.
</li><li>Strong understanding of SDLC, QA methodologies, test automation frameworks, and defect tracking tools.
</li><li>Experience testing Salesforce configurations, automations, integrations, data models, and security controls.
</li><li>Solid understanding of project management fundamentals, including scheduling, prioritization, and resource coordination.
</li><li>Experience working in Agile/Scrum and DevOps delivery environments.
</li><li>Proficiency with Jira or similar tools for test management, defect tracking, and reporting.
</li><li>Excellent communication, time management, and leadership skills with the ability to manage stakeholder expectations.
</li><li>Salesforce certifications (Administrator, Advanced Administrator, or Platform App Builder) preferred.
</li><li>QA or Project Management certifications (CSM, PMP, or equivalent) a plus.
</li><li>This is an onsite, hybrid role based out of our Manhattan Office.
</li></ul></div></div><div><div>Essential Functions
</div><div><p><b>Quality Assurance Strategy &amp; Execution
</b></p><ul><li>Develop and execute comprehensive test plans, test cases, and test scripts, including functional, regression, performance, and integration testing for Salesforce.
</li><li>Design, implement, and maintain automated test coverage to support continuous delivery and regression validation.
</li><li>Identify, document, prioritize, and track defects; verify fixes and enforce quality standards prior to release.
</li><li>Review business requirements, user stories, and solution designs to ensure testability and quality alignment.
</li></ul><p><b>Project &amp; QA Management
</b></p><ul><li>Define QA strategy, standards, and process improvements aligned with Salesforce delivery goals.
</li><li>Manage QA work plans, priorities, timelines, and dependencies across Salesforce projects and releases.
</li><li>Monitor test execution, analyze productivity, and oversee defect triage and resolution workflows.
</li></ul><p><b>Agile &amp; DevOps Delivery
</b></p><ul><li>Drive Agile and DevOps-aligned QA practices, embedding testing throughout the Salesforce SDLC.
</li><li>Participate in sprint planning, backlog refinement, standups, and release readiness activities.
</li></ul><p><b>Stakeholder &amp; Cross-Functional Collaboration
</b></p><ul><li>Liaise with business stakeholders to align quality expectations and delivery timelines.
</li><li>Act as the quality champion, ensuring Salesforce deliverables meet business needs and compliance standards.
</li></ul><p><b>Reporting &amp; Communication
</b></p><ul><li>Track and report QA metrics, including defect trends, test coverage, and release readiness.
</li><li>Provide Jira updates, delivery status reporting, and clear communication to leadership and project teams.</li></ul></div></div></div></div>

Salesforce QA Engineer (Association Office)

New York City Department of Health and Mental Hygiene

<p></p><div><div><div><div><div><div><h1 class="jobSectionHeader"><b>Clearance Administrator
</b></h1></div><div><div><div><div><ul><li>DEPT OF HEALTH/MENTAL HYGIENE
</li></ul></div></div><div><div>Posted On: 04/10/2026
</div></div><div><div><ul><li>Full-Time
</li></ul></div></div><div><div><div>Location
</div><div>NYC-ALL BOROS</div>
</div></div></div><div><div><div><ul><li>Exam May Be Required
</li></ul></div></div><div><div><div><div>Department
</div><div>Child Care</div>
</div></div></div><p></p><div><div><div>Salary Range:</div>
<div>$48,206.00 &ndash; $55,437.00</div>
</div></div></div></div><div><div><p><b>Save</b></p>
</div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><div><div>ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE INVESTIGATOR CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY.<br>
<br>
Division/Program Summary:
<br>
The Bureau of Childcare ensures that childcare services in New York City operate in compliance with the New York City Health Code and New York State Social Service regulations and are licensed or permitted as required by law. The Bureau routinely monitors childcare programs to protect the health and safety of children while in the childcare environment and actively works to improve and expand access to high quality programs which support early childhood development and learning.<br>
<br>
Position Summary:
<br>
The Investigator will serve as a Clearance Administrator for the Central Clearance Unit conducting comprehensive background checks for childcare staff.<br>
<br>
Job Duties and Responsibilities:
<br>
<ul><li>Review background clearance applications for completeness and accuracy, and process all required checks within designated timeframe.</li><li>Manage a caseload of background clearance requests for licensed and prospective childcare providers.</li><li>Examine, analyze and verify records, documents and other information.</li><li>Draft determination letters and conduct related outreach to providers and staff of childcare programs regarding clearances.</li><li>Provide technical assistance to childcare operators and staff regarding background clearances necessary to attain, renew or maintain a license to provide services.</li><li>Ensure proper storage and handling of confidential information and update databases in accordance with protocols.</li><li>Assist childcare providers by liaising between City and State agencies, community groups, parents and the general public related to Early Childhood Education.</li></ul><br>
Why you should work for us:
<br>
<br>
<ul><li>Benefits: City employees are entitled to unmatched benefits such as:</li></ul>
o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
<br>
o additional health, fitness, and financial benefits may be available based on the position&rsquo;s associated union/benefit fund.
<br>
o a public sector defined benefit pension plan with steady monthly payments in retirement.<br>
o a tax-deferred savings program and<br>
o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.<br>
<ul><li>Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
</li></ul>- Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.
<br>
<br>
Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.
<br>
<br>
Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!
<br>
<br>
Commitment to Equity:
<br>
<br>
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
<br>
<br>
The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.<br>
<br>
INVESTIGATOR - 31105</div><p><b><br>
Minimum Qualifications</b></p><p><br>
1. A four-year high school diploma or its educational equivalent and two years of satisfactory, full-time experience as an investigator evaluating credit worthiness, searching for assets, verifying information concerning education, experience, and other personal qualifications bearing upon character and fitness for employment; or performing investigations involving the research, compilation and/or location of evidence or information in order to build a case or uncover activities of a criminal, corrupt, unlawful or unethical nature; or<br>
<br>
2. An associate degree or 60 semester credits from an accredited college; or<br>
<br>
3. Education and/or experience equivalent to &quot;1&quot; or &quot;2&quot; above. Undergraduate college credit can be substituted for experience on the basis of 30 semester credits, from an accredited college, for one year of full-time experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent.</p><p><b><br>
Preferred Skills</b></p><br>
- Excellent oral, written and interpersonal communication skills. - Highly organized, strong attention to detail, and solution oriented. - Ability to multitask in a fast-paced environment. - Working knowledge of childcare regulations desired but not required. - Experience with data entry and querying large datasets a plus.<br>
<p><b>
55a Program</b></p><br>
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.<br>
<p><b>
Public Service Loan Forgiveness</b></p><br>
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/.<br>
<p><b>
Residency Requirement</b></p><br>
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.<br>
<p><b>
Additional Information</b></p><div></div><p><br>
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.</p></div>
</div><div><div><p><b>
</b></p><p><b>Save</b></p>
</div></div></div></div><div><div><div><div><div><div><div>Job ID
</div><div>777077</div>
</div></div><div><div><div><div>Posted until
</div><div>06/08/2026</div>
</div></div></div><div><div><div><div>Title code
</div><div>31105</div>
</div></div></div><div><div><div><div>Civil service title
</div><div>INVESTIGATOR</div>
</div></div></div><div><div><div><div>Title classification
</div><div>Competitive-1</div>
</div></div></div><div><div><div><div>Business title
</div><div>Clearance Administrator</div>
</div></div></div></div><div><div><div><ul><li><div>Experience Level: </div>Experienced (Non-Manager)
</li></ul></div></div><div><div><div><div>Job level
</div><div>00</div>
</div></div></div><div><div><div><div>Number of positions
</div><div>1</div>
</div></div></div><div><div><div><div>Work location
</div><div>125 Worth Street, Nyc</div>
</div></div></div><div><div><ul><li><div>Category: </div>Health
</li></ul></div></div></div></div></div></div><div><div><div><div><div>Clearance Administrator</div></div></div></div></div></div><p></p>

Clearance Administrator

Access Holdings

<div>
 Access Holdings is a next-generation alternative asset manager providing investors with access to the lower-middle market. Founded in 2013, Access Holdings has approximately $2.3 billion in assets under management. The firm implements its systematic research and data-driven operating model - The Access Edge - to partner with lower-middle market businesses in industries essential to economic growth and resilience. For more information, please visit www.accessholdings.com.
 <br/>
 <br/>
 <strong>
  Office Administrator
  <br/>
  <br/>
 </strong>
 <strong>
  Access Holdings Overview
  <br/>
  <br/>
 </strong>
 Access Holdings is a next-generation alternative asset manager providing investors with access to the lower-middle market. Founded in 2013, Access Holdings has approximately $2.3 billion in assets under management. The firm implements its systematic research and data-driven operating model - The Access Edge - to partner with lower-middle market businesses in industries essential to economic growth and resilience. For more information, please visit www.accessholdings.com.
 <br/>
 <br/>
 At Access, we believe that clarity of purpose and consistency of action are what set enduring businesses apart. Guided by our vision to be the world's most trusted access point to the lower-middle market, we transform essential services businesses into enduring market leaders. Our mission is to systematically build and scale these businesses through research-driven investing, disciplined value creation, and digital innovation &ndash; turning small companies into enterprises that create lasting impact for all stakeholders.
 <br/>
 <br/>
 <strong>
  Position Description
 </strong>
 <br/>
 <br/>
 Access Holdings is seeking outstanding candidates to fill an Office Administrator role. This position is based in our New York City office. The Office Administrator will be responsible for ensuring the smooth and efficient day-to-day operation of the office while providing light administrative support to senior team members.
 <br/>
 <br/>
 This is an excellent opportunity for an early-career professional or recent college graduate looking to build a strong foundation in office operations and administrative support within a fast-paced investment environment. The ideal candidate has a positive, "can-do" attitude, strong attention to detail, and a desire to learn, take on new responsibilities, and grow within a high-performing team.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Oversee the day-to-day operations of the New York office, including mail and shipping, pantry and kitchen management, office supplies and inventory tracking, procurement, and overall office organization.
  </li>
  <li>
   Manage facilities and vendor relationships, including submitting and tracking maintenance requests (PRISM), coordinating with building management, overseeing service providers, and supporting office repairs and upkeep.
  </li>
  <li>
   Serve as the primary point of contact for office hospitality and meeting execution, including coordinating internal and external meetings, arranging catering, ensuring conference room readiness, and providing basic AV troubleshooting support.
  </li>
  <li>
   Create, edit, and maintain professional documents and presentations in PowerPoint, Excel, and Word.
  </li>
  <li>
   Support employee experience and onboarding logistics, including desk setup, key fob distribution, and visitor management.
  </li>
  <li>
   Plan and execute internal office events and collaborate with internal teams and portfolio companies to coordinate meetings, board sessions, and firm initiatives.
  </li>
  <li>
   Track and process office-related invoices, maintain organized administrative records, and support relationship coordination efforts, including follow-ups and scheduling with investors, executives, and portfolio company contacts.
  </li>
  <li>
   Take on additional responsibilities and projects over time as experience grows, with opportunities to expand administrative and operational skill sets.
  </li>
  <li>
   Provide light administrative and executive support to senior team members, including:
  </li>
  <li>
   Coordinating calendars and scheduling meetings
  </li>
  <li>
   Assisting with travel arrangements as needed
  </li>
  <li>
   Preparing meeting agendas and materials
  </li>
  <li>
   Tracking and submitting expenses
  </li>
  <li>
   Supporting ad hoc, time-sensitive requests
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
 </strong>
 <br/>
 <br/>
 <ul>
  <li>
   0&ndash;3 years of relevant administrative, internship, or professional experience in a corporate, financial, or professional services environment
  </li>
  <li>
   Strong communication and interpersonal skills, with the ability to interact professionally with team members and external partners
  </li>
  <li>
   Proficiency in Microsoft Office programs, especially Outlook, Excel, and PowerPoint
  </li>
  <li>
   Exceptional organizational skills and attention to detail
  </li>
  <li>
   Positive, proactive attitude with a willingness to learn and take on new responsibilities
  </li>
  <li>
   Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
  </li>
  <li>
   Demonstrated interest in working in a small, entrepreneurial team environment
  </li>
  <li>
   Bachelor's degree preferred
  </li>
  <li>
   Familiarity with finance and/or private equity is a plus
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills and Characteristics
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Resilience during times of high demand and the ability to manage multiple priorities simultaneously
  </li>
  <li>
   Strong sense of ownership and accountability
  </li>
  <li>
   Ability to work independently with strong follow-through
  </li>
  <li>
   Detail-oriented with the ability to anticipate needs and proactively solve problems
  </li>
  <li>
   Comfortable operating in a dynamic, fast-paced environment
  </li>
  <li>
   Willingness to pitch in wherever needed; no task too small
  </li>
  <li>
   Comfortable working under pressure, often to meet tight deadlines
  </li>
  <li>
   Eagerness to learn and grow professionally in a fast-paced, team-oriented environment
  </li>
 </ul>
</div>


Office Manager/Executive Assistant

Ethos

<div>
 <p>
  <strong>
   Note: This is a flexible, part-time opportunity that is 5-20 hours per week at $100 per hour (up to $2k/week). It can be done remotely and can be done both alongside or instead of full-time employment.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  We're working with a leading foundational AI lab to find experienced healthcare managers who can help train their latest language model on healthcare administration and services management tasks.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We're looking for senior managers with 5+ years overseeing clinical or administrative operations at top hospitals or health systems to create, evaluate, and refine AI-generated work across core healthcare management workflows: department budgeting, quality improvement reporting, regulatory compliance documentation, staff performance management, operational analysis, and strategic planning memos.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Compensation:
  </strong>
  $100/hour
 </p>
 <p>
  <strong>
   Commitment:
  </strong>
  Flexible, up to 20 hours per week (up to $2k/week)
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Fully remote, work on your own schedule
 </p>
 <p>
  <strong>
   Start date:
  </strong>
  April
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Healthcare Services Manager or Administrator with 5+ years at a top hospital or health system
  </li>
  <li>
   Strong expertise in healthcare operations, compliance, and quality improvement
  </li>
  <li>
   Excellent written communication and attention to detail
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About Ethos
  </strong>
 </p>
 <p>
  Ethos is a new expert network built by a McKinsey/SoftBank/DeepMind team and backed by world-leading investors like General Catalyst. We connect experts with investors and consultancies for paid expert calls, speaking engagements, and advisory opportunities.
 </p>
</div>


Senior Healthcare Administrator / Medical Services Manager ($100/hr, up to $2,000/week)

Striden

<div></div><div><div><div><b>Office Administrator</b></div>
<div></div><div>Full-time</div>
<div>Monday - Friday 8 am-5 pm</div>
<div>Pay: $28 per hour</div>
<div>Location: New York</div>
</div>
<div></div><div><b>Job Description:</b></div>
<p><b>DUTIES AND RESPONSIBILITIES</b></p>
<ul><li>Greet all guests and be responsible for creating a warm welcoming experience.</li>
<li>Oversee the appearance of the reception and conference room areas; ensuring they are always presentable and ready to welcome incoming visitors, vendors, and VIP guests.</li>
<li>Manage guest security badges; documenting check-out and check-in and deactivations when security badge or fob is lost.</li>
<li>Act as the primary contact for any building-related issues and place service request tickets with Building Maintenance (i.e. HVAC/climate control requests, spills, damage to structural space, etc.)</li>
<li>Stock &amp; tidy kitchen pantries &amp; workroom office supplies</li>
<li>Oversee cleanliness and inventory of office spaces, receptio, and conference rooms.</li>
<li>Adm Experience in scheduling, vetting, and communicating with hospitality vendors to procure the following services (catering, hotel reservations, parking, event planning, breakout rooms)</li>
<li>Adm Experience in scheduling, vetting, and communicating with facilities vendors to procure the following services (appliance repair, facilities related issues with office space, property management, etc.)
 <ul><li>Research and vet potential vendors
</li><li>Collect COIs from vendors</li>
<li>Request pricing quotes from vendors</li>
</ul></li><li>Provide administrative support on various Excel-related projects.</li>
<li>Ability to manage multiple documents for projects from multiple vendors.</li>
<li>Ability to problem solve and work independently</li>
<li>Ability to read documents in detail and comprehend what is written.</li>
<li>Ability to multitask for event execution.&rdquo;</li>
<li>Receive and sort incoming mail and packages.</li>
<li>Prepare USPS Mail &amp; Accountable Express packages for outbound shipment</li>
</ul>
<p><b>SKILLS AND EDUCATIONAL REQUIREMENTS</b></p>
<ul><li>High School diploma or GED</li>
<li>Experience a plus.</li>
<li>Excellent customer service skills.</li>
<li>Able to effectively communicate with all levels of the organization.</li>
<li>Proficient in Microsoft Office 365 (Excel, Word, MS Teams)</li>
<li>Good written and oral Communication skills</li>
<li>Able to occasionally lift up to 50 lbs.</li>
</ul>
<p><b>Benefits:</b></p>
<ul><li>401(k)</li>
<li>Dental Insurance</li>
<li>Flexible spending account</li>
<li>Health insurance</li>
<li>Health savings account</li>
<li>Life insurance</li>
<li>Paid time off</li>
<li>Parental leave</li>
<li>Referral program</li>
<li>Vision insurance</li></ul></div><div></div>

Office Administrator

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