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program coordinator

Envision Unlimited

<div>Description:<h2 class="jobSectionHeader"> 
Program Coordinator, QIDP</h2>
Chicago, IL Community Day Services<h3 class="jobSectionHeader">
Description</h3>
Program Coordinator &ndash; Community Day Services Make a difference every day!
At Envision Unlimited, we believe every person deserves opportunities to thrive, connect, and shape their own future. We&rsquo;re looking for a compassionate, organized, and mission-driven Program Coordinator to help members design meaningful experiences, access community resources, and achieve their personal goals. 
What You&rsquo;ll Do:
As a Program Coordinator, you&rsquo;ll be at the heart of our Community Day Services program. You&rsquo;ll work directly with members, families, and staff to ensure each program reflects individual wishes, promotes independence, and creates lasting impact.<ul><li>
Partner with members to plan activities that bring joy, growth, and community connection.</li><li>
Support members&rsquo; voices in all planning meetings and advocate for their goals.</li><li>
Coordinate and oversee daily programming both at the center and in the community.</li><li>
Supervise, train, and mentor staff to ensure quality support and person-centered care.</li><li>
Assist members in accessing benefits, services, employment, and advocacy resources.</li><li>
Ensure compliance with regulatory standards while keeping the focus on member choice.</li><li>
Maintain accurate records, reports, and documentation to support program success.</li></ul>
Why Join Us
Be part of a collaborative, mission-driven team that values respect, dignity, and inclusion.<ul><li>
Build meaningful relationships and see the direct impact of your work every day.</li><li>
Opportunities for professional growth and ongoing training.</li><li>
Competitive pay and comprehensive benefits package.</li></ul>
If you&rsquo;re ready to bring your creativity, compassion, and leadership to a role where every day makes a difference, we&rsquo;d love to hear from you. Apply today and help us create opportunities, empower voices, and build stronger communities. 
Envision Unlimited offers competitive salaries and a generous benefit package to our professionals:
Blue Cross/Blue Shield Medical Coverage: HMO, PPO
Dental and Vision Insurance Options
Company-paid Life and LTD Insurance
Voluntary plans (Pet insurance, AD&amp;D, Life, Critical Illness, Short Term Disability)
12 Paid Holidays
Paid vacation, sick time, and personal days403B plan
In-house training and CEU&rsquo;s
Employee Assistance Program
Support for pursuing clinical licensure (financial and time off)
Opportunity for career growth &amp; development
Envision Unlimited provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Requirements:<h3 class="jobSectionHeader"> 
Requirements</h3>
 Education, Skills &amp; Experience<ul><li>
Bachelor&rsquo;s degree in Rehabilitation Counseling, Psychology, Social Work, Special Education, or related social service field preferred (not required).</li><li>
One year of full-time related work experience.</li></ul>
Preferred: Must be able to meet qualifications of QIDP - (Have at least (1) one year of verifiable experience working in Social Services.)
Employees shall respect the diversity of all individuals (e.g., clients, co-workers, stakeholders) and refrain from any form of discrimination and/or based upon a person&rsquo;s legally protected characteristics or conduct, including but not limited to race, color, religion, sex, national origin, age, disability, sexual orientation, and gender identity or expression. Employees share the responsibility of creating and maintaining a welcoming, supportive, and inclusive work environment. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required of all employees so classified.
QUALIFICATIONS
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, physical requirements may include standing, walking, and sitting; seeing; hearing and listening; clear speech; dexterity and use of hands and fingers.
WORK ENVIRONMENT:
The work environment described here is representative of what an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually low to moderate. The work environment may include any or all of the following: working alone; working with others, verbal contact with others and face-to-face contact.</div>

Program Coordinator, QIDP

Jewish United Fund

Are you looking for a mission-driven non-profit where your skills can help people in need around the world? At the Jewish United Fund (JUF), we take pride in our mission and in having a work culture that fosters a sense of belonging and feels rewarding, supportive, and inclusive. We have a hybrid schedule and offer generous benefits including a 401(k) match, up to 22 days of paid time off (starting with 15), up to 11 sick days (starting with 7), and up to 21 paid holidays. The salary range for this role is $52,000-$55,000. What you&rsquo;ll be responsible for: You will be responsible for assisting in the distribution of over $140 million in grants each year by performing duties critical to the success of the Center for Jewish Philanthropy. Through the detailed administration of the supporting foundation program and other general support responsibilities, you will support eight professional staff members and frequently engage with high-level donors and grantees. To be successful in this role, you will need to have prior experience providing administrative support to a team, a desire to learn about the grant process at a nonprofit, and the ability to quickly learn new software systems. What you&rsquo;ll be doing: Collecting, managing, and distributing foundation board governance materials and other legal documents. Engaging directly with high-level community stakeholders to coordinate meetings and manage administration for all foundations. Administering foundation grantmaking deliverables, managing timelines for grant reports, ensuring deadlines are met, and overseeing the process and accuracy for all checks and related correspondence. Playing a crucial role in the team&rsquo;s Laserfiche archive initiative, which will capture, archive, and organize legacy departmental data. Assisting in the development and documentation of various detailed processes important to the success of the team (e.g. board tax return review, annual report filings, etc.) Updating contact details in Dream and reviewing L&amp;E database, Stellar, for accuracy. Supporting JUF Campaign and mandatory campaign-related activities on an ongoing basis. What you need to succeed: High School Diploma required, Associate or Bachelor&rsquo;s degree preferred. Minimum 2 years of administrative experience. Bookkeeping, accounting, or non-profit experience preferred. Proficiency in Microsoft Office (specifically Word and Excel). Ability to learn Salesforce, JUF&rsquo;s database system. Must be organized and possess strong professional, interpersonal, and written and oral communication skills. Strong organizational skills with a keen eye for detail. What you&rsquo;ll love about us: At JUF, you can be part of one of the largest non-profit social welfare institutions in Illinois. We provide food, refuge, healthcare, education, emergency assistance, and essential services to 500,000 Chicagoans of all faiths and millions of Jews around the world. We offer medical, dental, and vision insurance, 401(k) with base contribution and match, additional health and wellness benefits, financial benefits, professional training, tuition reimbursement, paid family leave, and much more. Our Hybrid Schedule: We have a hybrid work policy to allow staff the flexibility to work from home / remotely on Mondays and Fridays. Tuesdays-Thursdays, the standard work location is 30 South Wells Street in Chicago, and staff are expected to work in person. We have a 36.5 hour work week, not a 40 hour work week. Our work hours are 8:30am-5pm Monday-Thursday and 8:30am-4pm Friday with a daily 1 hour lunch break. Job Category: Union Eligible Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor. Benefits: <ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Referral program</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Chicago, IL 60606

Nonprofit Program Coordinator

Share Our Spare

Position SummaryThe DPIL Program Manager leads day-to-day operations of the Dolly Parton Imagination Library (DPIL) program at Share Our Spare (SOS), reporting to the Director of Strategic Partnerships. This role is responsible for enrollment growth, Community Ambassador coordination, partner stewardship, and funder-facing reporting with a direct line to SOS's goals of enrolling eligible children and families across Chicago.Key ResponsibilitiesEnrollment &amp; Program Operations<ul><li>Own all DPIL enrollment and registration processes; maintain accurate, audit-ready records in program tracking systems.</li><li>Manage implementation of enrollment methods, including digital forms, spreadsheets, and Community Ambassador support.</li><li>Monitor MOU status tracking&mdash;receipt, return, and signatures&mdash;and manage partner onboarding and follow-up workflows.</li><li>Ensure timely, accurate, and organized data entry across all enrollment, event, ambassador, and partner tracking systems; establish and maintain processes that support data integrity, enrollment reconciliation, and funder reporting requirements.</li><li>Flag operational issues or bottlenecks early and maintain program SOPs and onboarding materials.</li></ul>Community Ambassador Program<ul><li>Recruit, train, and manage Community Ambassadors, including territory assignments and performance tracking.</li><li>Coordinate DPIL volunteers and support Ambassador-led outreach across priority neighborhoods and wards.</li></ul>Community Outreach &amp; Events<ul><li>Lead enrollment push for the Bud Billiken Parade (target: 400&ndash;500 new enrollees) and other community events.</li><li>Manage hospital and clinic enrollment channel activation in Q3.</li><li>Participate in elected official engagement</li><li>Coordinate ward-specific Storytime events, and DPIL community outreach.</li></ul>Partner &amp; Stakeholder Coordination<ul><li>Serve as primary day-to-day contact for DWF statewide Local Program Partner touchpoints, DPIL partner agencies, enrolled families, and consultants during transition.</li><li>Coordinate partner onboarding, MOU execution, and ongoing enrollment workflows.</li><li>Collaborate with the Programs Coordinator and Auxiliary Program Coordinator on shared operational tasks.</li></ul>Reporting, Compliance &amp; Development Support<ul><li>Track program KPIs&mdash;enrollment figures, saturation trends, and distribution volume, &mdash;and prepare monthly reports for the Director of Strategic Partnerships.</li><li>Prepare DPIL strategic plan and funder reporting materials in collaboration with the Director of Strategic Partnerships.</li><li>Coordinate with the Development team on DPIL grant reporting and impact storytelling for funders.</li><li>Implement a newsletter for enrolled families and establish a process for gathering participant testimonials.</li></ul>First 90 Days &mdash; Success Metrics<ul><li>Partner onboarding, follow-up workflows &amp; marketing material dissemination.</li><li>Supplemental attendance at community events to support enrollment activities</li><li>Enrolled family newsletter launched and testimonial-gathering process established.</li><li>KPI reporting template submitted to the Director of Strategic Partnerships.</li><li>Transition overlap plan developed with current consultants.</li></ul>Qualifications<ul><li>Bachelor's degree in social work, education, nonprofit management, or a related field; equivalent experience considered.</li><li>2+ years of program coordination or nonprofit program management experience.</li><li>Strong organizational skills and ability to manage multiple priorities and deadlines simultaneously.</li><li>Experience with community outreach, ambassador-style programs, or enrollment-based initiatives strongly preferred.</li><li>Excellent written and verbal communication skills; comfortable engaging community partners, elected officials, and funders.</li><li>Availability for select evenings and weekends as needed.</li><li>Spanish language proficiency strongly preferred; bilingual candidates highly encouraged to apply.</li></ul>Share Our Spare is an equal opportunity employer committed to diversity, equity, and inclusion.Pay: $55,000.00 - $60,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Application Question(s):<ul><li>Are you able and willing to work occasional evenings and weekends as needed to fulfill the responsibilities of this role?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Work Location: In person

Program Manager - Dolly Parton's Imagination Library

Dynamic Workforce Solutions

<div>Job Description
Job Title: Youth Coordinator
Reports to: Project Director
Position Classification: Exempt
Office Location: Daley AJC or Olive Harvey AJC
EXPERIENCE EXTREME CUSTOMER SERVICE
About the Company
Dynamic Workforce Solutions (DWFS) contracts with state and local entities to provide services that offer the communities we serve reliable workforce development and training solutions that result in talented, well-trained people positioned for tomorrow's jobs. Our innovative approach to delivering services, passion for the work we do and commitment to ongoing quality have defined over three decades of exceptional results.
Our people feel they are part of something way bigger than just a job. We commit to delivering Extreme Customer service in order to provide outstanding outcomes for the people and businesses we serve.
PURPOSE
Manages the programmatic requirements of the Workforce Investment Act/Workforce Opportunity and Innovation Act to achieve and/or exceed established goals. Also ensures that systems are in place to deliver quality program services.
ESSENTIAL JOB FUNCTIONS<ul><li>
Manage the applicable program to meet/exceed defined goals. Maintain subject matter expert level knowledge on all applicable federal, state and local laws, regulations and guidance for the identified program.</li><li>
Communicate new and/or modified policies and procedures to staff. Provide technical assistance to center staff to improve performance as well as quality and customer satisfaction.</li><li>
Works closely with Quality Performance &amp; Training Specialist to ensure program compliance.</li><li>
Identify, develop, implement and monitor strategies, tactics and standard operating procedures to ensure program compliance and success.
</li><li>Manage and conduct analysis of workforce activities to ensure implementation of policies and procedures. Evaluate compliance with policies and procedures and adherence to contract requirements</li><li>
Collaborate with Community Leadership team and other Operations Management team members to ensure that all operating standards are maintained. Communicate effectively with management and appropriate staff regarding areas of improvement and provide recommendations of suggestions for enhancements. Be the point person for programmatic issues and resolutions.</li><li>
Develop and deliver program-specific training based on trends gathered from monitoring results and/or staff recommendations. Formulate teaching outline, utilizing knowledge of specified training needs and determine instructional methods for all new and refresher training. Ensure that all staff are able to demonstrate the required knowledge and skills for their position as it relates to the program.</li><li>
Be actively engaged with all relevant operations that lead to the success of staff, communities, centers and the system. Analyze programmatic and other related data, identify trends and mobilize staff to take action.</li><li>
Manage and conduct quality reviews; prepare reports and monitoring documents for dissemination; effectively communicate findings and recommendations to management and appropriate staff. Ensure the appropriate actions are taken to avoid monitoring findings. Review and implement internal systems geared toward reducing and/or eliminating findings and observations. Ensure that state and local corrective actions are completed within required timeframes.</li><li>
Design and deliver user friendly status and trending reports to operations management team to track performance outcomes and other related key data. Develop and provide performance summary to Project Director by the 10th workday each month.</li></ul>
Other Job Duties: This job description is not intended to be all-inclusive. The employee may be requested to perform other reasonable related duties as assigned by the immediate supervisor and other management to meet overall company objectives. The company reserves the right to revise or change job duties as business requirements dictate. It is also understood that the company reserves the right to change work schedules as required, and that this position may require more than 40 hours per week.
Physical Demands/Work Environment: Physical requirements include carrying/lifting up to 5 pounds, frequently; up to 10 pounds, regularly; and up to 25 pounds, occasionally. Visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to drive an automobile and operate computer keyboard and basic office equipment; subject to carrying, lifting, twisting and reaching to perform essential job functions. Working conditions are primarily in an office environment with occasional travel to other locations.
Required Competencies: Extreme Customer Service focus, ability to utilize coaching techniques to drive exceptional performance and quality results, learning orientation, communication proficiency, teamwork orientation, technical capacity
Qualifications: Education: Minimum of a Bachelor's Degree in Human Services, Business, Education or Human Resource field or equivalent. Experience: : Minimum of five years of experience working with the Workforce Investment Opportunity Act preferred, with a minimum of three years in a supervisory capacity. Strong business knowledge of customer service best practices and performance management. Requires knowledge of Workforce Investment Opportunity Act (WIOA) legislation and regulations.
Skills/Abilities: Requires project management, organizational, personnel, problem solving and data analysis skills, along with an ability to meet deadlines as required by our employees and customers. High level of communications skills and the ability to work alone. Need strong technical skills and commitment to a continually improving environment. 
Benefits: Insurance: Health, Life, Dental and Disability, PTO, Paid Holidays, 401K, Flexible Spending Account, Tuition Assistance</div>

Youth Coordinator

The University of Chicago

<div>Department
Harris School Civic Leadership Academy and Undergraduate Studies 
About the Department
Policy with real impact doesn&rsquo;t evolve from ideology or intuition, or even experience. At the University of Chicago Harris School of Public Policy, developing effective public policy is a science, based on data and measurable impact. Addressing today&rsquo;s interconnected, global challenges requires rigorous inquiry. It also requires innovative people who will face the facts, gather data, and understand why current policies exist to improve them. 
 
For more than 30 years, the University of Chicago Harris School of Public Policy has been steadfastly committed to serving society by advancing analysis- and evidence-informed policy. Guided by this exacting mission, our community of faculty, students, and alumni from the public, private, and nonprofit sectors are taking on the world&rsquo;s most important problems by using the latest tools of social science. Harris Public Policy offers a full range of degree and executive education programs and is the academic home to research centers, institutes, and labs that study and engage the public on areas such as conflict, democracy and effective government, economic and political development, education, energy and environment, health, municipal finance, public safety, social policy, and urban policy. 
Job Summary
Reporting to the Executive Director, the Program Associate will work in coordination with staff and faculty of the Civic Leadership Academy to provide administrative and project support. This role is a perfect fit for an early-career professional who is a strong multi-tasker with excellent communication and organizational skills.
 
 
Supports strategy and coordinates day-to-day activities of a portfolio of programmatic initiatives and acts as primary program coordinator for the University of Chicago Civic Leadership Academy. Civic Leadership Academy responsibilities include:
Responsibilities<ul><li>
Recruitment - create presentation materials, coordinate on-site visits, and lead biweekly virtual and in-person information sessions throughout summer.</li><li>
Cohort Selection - manage Slate files, create interview rubric, recruit alumni for interview panels, book space, manage catering.</li><li>
Cohort Onboarding - collect fellows&rsquo; onboarding materials, manage financial assistance requests, plan agenda and speakers for December orientation.</li><li>
Curriculum support - manage liaising with guest faculty, course canvas, textbooks and class materials acquisition, prepare class agendas.</li><li>
Global Practicum planning and execution - manage all aspects of the Global Practicum trip, coordinate all the logistical aspects of the program with the UChicago satellite center(s) and partners abroad.</li><li>
Alumni Advisory Board - manage board&rsquo;s selection process, coordinate meetings, prepare agendas, support board activities and communications, maintain board-related documentation and provide other assistance as needed.</li><li>
Signature Events - collaborate with the Harris School event team to manage all technical and logistical aspects of event planning, including venue bookings, speakers engagement, registration, catering, video/photography, printed materials, etc.</li><li>
Communication and marketing - serve as the primary point of contact for CLA fellows and alumni.</li><li>
Budget Management - prepare documentation for budget proposals, track expenses, process tuition payments.</li><li>
Supports CLA&rsquo;s engagement with a variety of external stakeholders, including but not limited to civic practitioners, faculty, journalists, funders, and students.</li><li>
Supports CLA&rsquo;s development activity, including grant-writing and reporting.</li><li>
Executes the entry of CLA data into Salesforce, working with team members to ensure maximum utility of the system.</li><li>
Liaises with Harris Public Policy data partners regarding Salesforce and other data projects.</li><li>
Supports the Executive Director in the day-to-day management of the program, including finances, development, operations, communications, technological infrastructure, and supervision of student workers, if applicable.</li><li>
Ensures seamless coordination with Harris Public Policy and other key University and external partners.</li><li>
Processes and records financial documents for CLA&rsquo;s Executive Director and Faculty Director.</li><li>
Coordinate meetings for CLA faculty and staff, including reserving space, coordinating across schedules, coordinating catering, and providing in-meeting technical or other support.</li><li>
May initiate correspondence and other written materials under own signature or for the signature of the Executive Director. Triages emails and telephone calls for action. Resolve a combination of some routine and complex inquiries.</li><li>
Compiles research and briefing documents for CLA Executive Director and other staff when necessary.</li><li>
Ensures seamless coordination with Harris Public Policy, other key partners across campus, and external partners.</li><li>
Coordinates special projects as directed by the Executive Director. Prepares write ups for recommendations for operational and administrative problems.</li><li>
Supports the onboarding of student workers and new staff.</li><li>
Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries.</li><li>
Interacts with faculty, researchers and staff for committee work or information.</li><li>
Plans and conducts quality assurance reviews and recommends changes as appropriate.</li><li>
Analyzes program budgets and uses a moderate/high level of authority to recommend or make budgetary recommendations.</li><li>
Performs other related work as needed.</li></ul> 
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field. 
Work Experience:
Minimum requirements include knowledge and skills developed through &lt; 2 years of work experience in a related job discipline. 
Certifications:
-
Preferred Qualifications
Education:<ul><li>
Bachelor's degree in a relevant field (e.g. humanities, social sciences, etc.).</li></ul>
Experience:<ul><li>
Interest in leadership development, institutional reform, and effective government topics gained through coursework, work, or internships.</li></ul>
Technical Skills or Knowledge:<ul><li>
Ability to learn and adapt to new technologies and platforms.</li><li>
Previous experience with HubSpot and Salesforce.</li><li>
Working knowledge and experience with Microsoft Office.</li><li>
Experience with social media platforms.</li></ul>
Preferred Competencies<ul><li>
Ability to project manage and track own portfolio of responsibilities, identifying and utilizing resources independently.</li><li>
Experience working with Salesforce, Hubspot, Concur and other similar software.</li><li>
Professional demeanor, including tact, discretion, and a customer service-oriented approach to the job.</li><li>
Superior interpersonal and communication skills (written and verbal).</li><li>
Strong organization, accuracy and planning skills (detail-oriented is a must).</li><li>
High attention to detail and excellent organizational skills.</li><li>
Ability to work collegially and collaboratively in a team setting.</li><li>
A creative problem-solving mindset.</li><li>
An exceptional work ethic and track record of personal initiative.</li></ul>
Working Conditions<ul><li>
Willingness and ability to travel when necessary, and to work some evenings and weekends when required.
</li></ul>Application Documents<ul><li>
Resume (required)</li><li>
Cover Letter (required)</li></ul> 
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions. 
 
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application. 
Job Family
Administration &amp; Management 
Role Impact
Individual Contributor 
Scheduled Weekly Hours
37.5 
Drug Test Required
No 
Health Screen Required
No 
Motor Vehicle Record Inquiry Required
No 
Pay Rate Type
Salary 
 
FLSA Status
Exempt 
 
Pay Range
$55,000.00 - $60,000.00
The included pay rate or range represents the University&rsquo;s good faith estimate of the possible compensation offer for this role at the time of posting. 
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook. 
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. 
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. 
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. 
The University of Chicago's Annual Security &amp; Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.</div>

Program Associate, Civic Leadership Academy (CLA)

Rush University Medical Center

<div>Location: Chicago, Illinois
Business Unit: Rush Medical Center
Hospital: Rush University Medical Center
Department: Pediatric Neurology Research
Work Type: Full Time (Total FTE between 0.9 and 1.0)
Shift: Shift 1
Work Schedule: 8 Hr (8:00:00 AM - 4:30:00 PM)
Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).
Pay Range: $29.36 - $42.61 per hour
 
Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush&rsquo;s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.
Summary:
 
Job Summary:
 
 
The Clinical Research Regulatory Coordinator 2 (CRRC 2) prepares, submits, and maintains regulatory documents for clinical research studies across a range of study types including cooperative group, single-site, industry-sponsored, and investigator-initiated trials. This role manages regulatory workflows throughout the study lifecycle, including IRB submissions, institutional approvals, protocol updates, and documentation of compliance requirements. The CRRC 2 serves as the primary regulatory contact for assigned studies and collaborates with study teams to ensure version control, audit readiness, and regulatory accuracy.
 
 
Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.
Other information:
 
Required Job Qualifications:
 
 
Education: Bachelor&rsquo;s degree or equivalent
 
 
Experience: 2+ years clinical experience; 2 years coordinating Human Subjects research. 
 
 
 
 
Knowledge, Skills, &amp; Abilities
 
 
Knowledge of the Code of Federal Regulations pertaining to Human Subject Protections, including 45CFR46, 21CFR50 and 56, Good Clinical Practice, the Declaration of Helsinki, the Belmont Report and HIPAA, and RUMC policies and procedures.
 
 
Working knowledge of electronic IRB (eIRB) and institutional research management systems.
 
 
Ability to independently manage regulatory activities for multiple clinical trials, including industry, investigator-initiated, cooperative group, and single-site protocols.
 
 
Ability to serve as the primary regulatory contact, collaborating effectively with investigators, study staff, and institutional offices.
 
 
Ability to identify regulatory issues, apply critical thinking, and recommend workflow or compliance improvements.
 
 
Ability to maintain audit-ready documentation and ensure compliance with SOPs and sponsor requirements across the study lifecycle.
 
 
Ability to manage multiple timelines and competing deadlines effectively.
 
 
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat.
 
 
Clear verbal and written communication skills, including the ability to communicate complex concepts across diverse teams.
 
 
Advanced organizational and analytical skills with high attention to detail. 
 
 
 
 
Preferred Job Qualifications:
 
 
Education: Master&rsquo;s degree in science or health related field.
 
 
Experience: 1+ years of clinical research experience, in the academic or pharmaceutical clinical trials environment.
 
 
Certifications: Relevant certification from SOCRA or ACRP affiliated: Certified Clinical Research Professionals (CCRP), Certified Clinical Research Associate (CCRA), Certified Clinical Research Coordinator (CCRC), OR Certified IRB Professional (CIP) obtained within 6 months of hire 
 
 
 
 
Physical Demands: 
 
 
 
 
Competencies:
 
 
Ability to work independently with minimal guidance.
 
 
Ability to maintain audit-ready documentation and ensure compliance with SOPs and sponsor requirements.
 
 
Informal mentorship capabilities, including willingness to assist with onboarding new staff. 
 
 
 
 
Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.
Responsibilities:
 
Job Responsibilities:
 
 
Draft and submit IRB materials such as consent forms, new study applications, continuing reviews, and reports of unanticipated problems.
 
 
Revise and finalize regulatory documents in response to IRB comments and submit updates within required timelines to support continued review and approval.
 
 
Prepare and submit required documents to institutional committees (e.g., PRMC, Radiation Safety, IBC) and track approvals to support study activation.
 
 
Manage regulatory activities for multiple clinical research studies, including cooperative group, single-site, industry-sponsored, and investigator-initiated trials.
 
 
Coordinate regulatory start-up by gathering, reviewing, and distributing documents needed for IRB, budget, contract, and coverage analysis processes.
 
 
Implement protocol amendments and maintain version control; coordinate updates with study teams and ensure compliance with the latest protocol and safety documents.
 
 
Prepare and update submission documents across the study lifecycle, ensuring alignment with institutional and sponsor requirements.
 
 
Serve as the designated regulatory contact and maintain audit-ready files throughout the study lifecycle.
 
 
Maintain detailed and up-to-date regulatory records that reflect protocol activity, compliance events, and IRB approvals.
 
 
Follow established SOPs and document regulatory actions in alignment with institutional, sponsor, and regulatory agency requirements.
 
 
Communicate study status updates and respond to stakeholder questions; prepare summary reports for investigators, sponsors, and institutional contacts as needed.
 
 
Assist with regulatory compliance tracking and monitor submission deadlines and approvals within the department.
 
 
Prepare and maintain compliance documents for departmental and institutional review, ensuring timely submission and recordkeeping.
 
 
Facilitate timely investigator review of safety reports and document assessments as required.
 
 
Recommend improvements to enhance compliance and workflow efficiency.
 
 
Collaborate with the study team to identify and report protocol deviations and assist in developing corrective and preventive actions (CAPAs).
 
 
Support onboarding by sharing regulatory tools, procedures, or guidance with new staff or study teams.
 
 
Stay informed of current regulatory guidance, GCP updates, and industry best practices. 
 
 
Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.</div>

Clinical Research Regulatory Coordinator 2 - Pediatric Neurology Research - Full-time

<div>Location: Chicago, Illinois
Business Unit: Rush Medical Center
Hospital: Rush University Medical Center
Department: Pediatric Neurology Research
Work Type: Full Time (Total FTE between 0.9 and 1.0)
Shift: Shift 1
Work Schedule: 8 Hr (8:00:00 AM - 4:30:00 PM)
Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).
Pay Range: $23.12 - $32.66 per hour
 
Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush&rsquo;s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.
Summary:
 
Job Summary:
 
The Clinical Research Coordinator I (CRC I) supports the conduct of clinical research studies across a range of disciplines. Receives direction from principal investigator, supervisor, or other staff involved in research protocol(s). Responsibilities include participant recruitment and interaction, study data collection and entry, maintenance of study and regulatory documentation, sponsor communication, and adherence to study protocols and policies. The CRC I executes defined study tasks with guidance, ensuring operational compliance, accurate data entry, and participant safety. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.
<div>Other information:
 
Required Job Qualifications:
 
Education:
 
<ul><li>Bachelor&rsquo;s degree
</li></ul>Experience:
 
<ul><li>0-2 years of experience in a research study or other relevant experience
</li></ul>OR
 
Experience (in lieu of a degree)
 
<ul><li>Two (2) years&rsquo; total experience, where 1 year is supporting or coordinating research studies 
</li></ul> 
 
Knowledge, Skills, &amp; Abilities:
 
<ul><li>Time Management &ndash; Ability to meet deadlines and manage assigned study tasks.
</li><li>Problem-Solving &ndash; Ability to troubleshoot routine field issues and use discretion to escalate appropriately when unplanned events arise.
</li><li>Attention to Detail &ndash; Strong attention to accuracy in data collection and documentation.
</li><li>Participant Relations &ndash; Ability to build rapport, navigate sensitive topics, and maintain participant confidentiality.
</li><li>Communication Skills &ndash; Effective verbal and written communication skills with participants and internal study teams.
</li><li>Team Collaboration &ndash; Ability to collaborate within multi-disciplinary team settings and follow established workflows.
</li><li>Flexibility &ndash; Availability to work evenings, overnight shifts, or weekends if required by study protocols.
</li><li>Travel Readiness &ndash; Availability for local travel as necessary.
</li><li>Other duties as assigned.
</li></ul> 
Preferred Job Qualifications:
 
Experience:
 
<ul><li>Two (2) or more years prior experience in clinical research or related field
</li></ul> 
Physical Demands:
 
 
Competencies:
 
 
Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. 
 
 
</div>Responsibilities:
 
Job Responsibilities:
 
1. Recruits, consents, screens, schedules, tracks and provides study updates to study participants throughout the conduct of the study.
 
2. Collects and enters data into study case report forms and/or electronic data capture system and responds to queries in a timely manner.
 
3. Assists in preparing simple data summaries, reports, or charts to support study documentation and reporting requirements.
 
4. Maintains accurate and complete procedural documentation including study participant and site level documentation in compliance with institutional, local, state and federal guidelines and regulations related to clinical research.
 
5. Verifies data against 100% of source documentation for accuracy before entry into case report forms and electronic data capture systems to ensure timeliness and audit readiness.
 
6. May collect, process and ship potentially biohazardous specimens.
 
7. Administers structured tests and questionnaires according to research study protocols. May utilize study-related technology and equipment as part of assessment procedures.
 
8. Provide ongoing study status updates and responds to questions from PI, Administrator, department stakeholders, Sponsor and Compliance throughout the conduct of the study.
 
9. Maintains study flow by communicating promptly with study participants and coordinating with study team members as directed.
 
10. Participate in auditing and monitoring visits. Gather and communicate unanticipated problems (protocol deviations, adverse events, and serious adverse events).
 
11. Work with PI(s), sponsor, compliance, clinical staff and/or manager to identify and improve routine processes as it relates to the conduct of the research study.
 
12. Other duties as assigned. 
 
 
Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.</div>

Clinical Research Coordinator I - Pediatric Neurology - Full-time

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